Coordinator, GreenLight Fund Denver
Organization Overview
GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity.
Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change.
Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.
Since 2004, we have launched 44 portfolio organizations across eleven sites, invested $30.5M, and attracted an additional $206M from other funding sources, reaching more than 550,000 individuals and families last year alone.
To learn more about the GreenLight Fund, please visit www.greenlightfund.org .
Position Overview
We seek an independent and highly organized Coordinator with a passion for serving children and families in Denver. This position will report to the Executive Director of GreenLight Fund Denver, and work collaboratively across a growing local team as well as the GreenLight Fund national network of sites. The ideal candidate values equity and opportunity for all, continuous process improvement, attention to detail, and working on complex issues across functions.
Key Areas of Responsibility
Research current, relevant Denver social issues and priorities facing historically underserved children, youth and families with barriers to social and economic mobility.
Prepare presentations and supporting materials for all Selection Advisory Council meetings, including agendas, focus area briefs and research/diligence findings.
Maintain internal management, data and reporting systems (experience with Salesforce, Apricot and Box is a plus, but not required) Marketing Communications and Investor Relations.
Support planning and execution of annual launch events, showcasing our newest portfolio organization and impact.
Conduct broad research on trends and national context of nonprofits and social innovation.
Maintain and contribute regularly to GreenLight Fund Denver’s social media (twitter), and quarterly e-newsletters via Mailchimp.
Maintain the GreenLight Fund Denver’s website pages and contribute to blog postings
Conduct prospect research on potential Denver donors/investors, including individuals, corporations and foundations.
Maintain GreenLight Denver’s investor database in Salesforce Operations and Administration and support on grant proposal/report writing, as necessary.
Assist with scheduling and logistics of key meetings and site visits.
Perform data entry, including contact and file management in Salesforce.
Maintain GreenLight Denver’s diligence database in Apricot; prepare and export reports on portfolio organizations, as needed.
Support portfolio organizations, as needed.
Other tasks as assigned.
Requirements
Minimum of 1 to 4 years of related experience.
Bilingual abilities are a plus.
Location
This position is based in GreenLight Fund Denver.
Compensation and Benefits
This is a full-time, exempt position. The salary for this position is $50,000.
GreenLight Fund offers a generous benefits package that includes:
Health Insurance through Blue Cross Blue Shield (80% paid by GLF, 20% by the employee for employees and family members)
Dental and Vision Insurance through Guardian (80% paid by GLF, 20% by the employee for employees and family members)
Full coverage of all mental health visit copays through Blue Cross Blue Shield (100% paid by GLF)
Safe Harbor 401k. GLF will match 100% of the first 3% of salary and 50% of the next 2%
Short and Long-term disability and Life insurance fully paid by GreenLight Fund
10 company-wide holiday closings and 3 floating holidays
The week between Christmas Day and New Year's Day off
Up to 12 sick days (6 days in your first year, if you start after July 1st)
Up to 2 personal days (1 day in your first year, if you start after July 1st)
COVID-19 Benefits
Vacation Days: 15 days in years 1-3, 20 days in years 4-5, and 25 days in year 6 and beyond
12 weeks of paid parental leave for birth parents, 6 weeks of paid parental leave for non-birth parents
Up to $75 per month of cell phone reimbursement
Up to $100 per month of WiFi reimbursement
Up to $1,500 per year for professional development
Access to Holisticly (40 Holisticly Credits per Month)
GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.
If you need assistance or accommodation due to a disability, you may contact us at peopleops@greenlightfund.org.
Oct 18, 2023
Full time
Coordinator, GreenLight Fund Denver
Organization Overview
GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity.
Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change.
Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.
Since 2004, we have launched 44 portfolio organizations across eleven sites, invested $30.5M, and attracted an additional $206M from other funding sources, reaching more than 550,000 individuals and families last year alone.
To learn more about the GreenLight Fund, please visit www.greenlightfund.org .
Position Overview
We seek an independent and highly organized Coordinator with a passion for serving children and families in Denver. This position will report to the Executive Director of GreenLight Fund Denver, and work collaboratively across a growing local team as well as the GreenLight Fund national network of sites. The ideal candidate values equity and opportunity for all, continuous process improvement, attention to detail, and working on complex issues across functions.
Key Areas of Responsibility
Research current, relevant Denver social issues and priorities facing historically underserved children, youth and families with barriers to social and economic mobility.
Prepare presentations and supporting materials for all Selection Advisory Council meetings, including agendas, focus area briefs and research/diligence findings.
Maintain internal management, data and reporting systems (experience with Salesforce, Apricot and Box is a plus, but not required) Marketing Communications and Investor Relations.
Support planning and execution of annual launch events, showcasing our newest portfolio organization and impact.
Conduct broad research on trends and national context of nonprofits and social innovation.
Maintain and contribute regularly to GreenLight Fund Denver’s social media (twitter), and quarterly e-newsletters via Mailchimp.
Maintain the GreenLight Fund Denver’s website pages and contribute to blog postings
Conduct prospect research on potential Denver donors/investors, including individuals, corporations and foundations.
Maintain GreenLight Denver’s investor database in Salesforce Operations and Administration and support on grant proposal/report writing, as necessary.
Assist with scheduling and logistics of key meetings and site visits.
Perform data entry, including contact and file management in Salesforce.
Maintain GreenLight Denver’s diligence database in Apricot; prepare and export reports on portfolio organizations, as needed.
Support portfolio organizations, as needed.
Other tasks as assigned.
Requirements
Minimum of 1 to 4 years of related experience.
Bilingual abilities are a plus.
Location
This position is based in GreenLight Fund Denver.
Compensation and Benefits
This is a full-time, exempt position. The salary for this position is $50,000.
GreenLight Fund offers a generous benefits package that includes:
Health Insurance through Blue Cross Blue Shield (80% paid by GLF, 20% by the employee for employees and family members)
Dental and Vision Insurance through Guardian (80% paid by GLF, 20% by the employee for employees and family members)
Full coverage of all mental health visit copays through Blue Cross Blue Shield (100% paid by GLF)
Safe Harbor 401k. GLF will match 100% of the first 3% of salary and 50% of the next 2%
Short and Long-term disability and Life insurance fully paid by GreenLight Fund
10 company-wide holiday closings and 3 floating holidays
The week between Christmas Day and New Year's Day off
Up to 12 sick days (6 days in your first year, if you start after July 1st)
Up to 2 personal days (1 day in your first year, if you start after July 1st)
COVID-19 Benefits
Vacation Days: 15 days in years 1-3, 20 days in years 4-5, and 25 days in year 6 and beyond
12 weeks of paid parental leave for birth parents, 6 weeks of paid parental leave for non-birth parents
Up to $75 per month of cell phone reimbursement
Up to $100 per month of WiFi reimbursement
Up to $1,500 per year for professional development
Access to Holisticly (40 Holisticly Credits per Month)
GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.
If you need assistance or accommodation due to a disability, you may contact us at peopleops@greenlightfund.org.
Position Summary: The Bilingual Administrative Coordinator is responsible for overseeing the daily site operations at HRM’s Highlandtown office site, a site that conducts business in both English and Spanish. The Administrative Coordinator is the first contact the public has with House of Ruth Maryland at the Highlandtown office and is responsible for setting a helpful, welcoming, and informed tone for visitors. Many of the individuals seeking services at the Highlandtown office have experienced multiple traumas. In addition to intimate partner/ sexual violence (IPSV), many have also experienced violence during the immigration process, violence in their home country, and community based violence that includes discrimination and hate crimes. These complex traumatic events shape how survivors interact with the people around them, and the Administrative Coordinator must be comfortable engaging traumatized people, who may present for assistance in a variety of emotional states and not always be clear about what they are seeking from us. The Administrative Coordinator engages visitors with sensitivity, with safety in mind, and assists visitors in getting to the right person to address their needs in an efficient and confidential manner. The Administrative Coordinator is also primarily responsible for the ensuring the day to day operations of the Highlandtown office site run smoothly, coordinating schedules for coverage, site and community events; managing the use of spaces on site; interacting with vendors; and managing the food pantry logistics. Much of the work is self-directed and this position works daily to handle a wide range of situations, relying on sound judgment to accomplish goals.
Standard Schedule: Standard hours for this position are Monday- Friday, starting at 9:00 am and finishing at 5:00pm. This position is based on site 95% at HRM’s Highlandtown location. Local travel around the Baltimore Metropolitan area encompasses up to 5% of the position.
Primary Responsibilities:
Carries out routine office activities such as answering a multi-line phone system in Spanish and English, fielding questions, routing calls, mail handling and distribution, maintaining office and building supply inventory, making service referrals, and other tasks as needed.
Acts as the primary staff member for coverage at the Highlandtown office site; works with HRM staff to create a fair and reliable backup coverage system, ensuring two people are in the building at all times.
Maintains an efficient, professional, and pleasant environment, troubleshooting office equipment problems, and arranging for and coordinating office equipment repair.
Manages the Highlandtown schedule of events, staff contact lists, and staff work schedules. Updates the shared calendar and distribute information and reference tools to staff.
Screens and assists program participants, visitors, donors, and vendors for entry into the facility. Enforces visitor confidentiality policy and donation policy, and keeps a current list of who is on site at all times.
Provides administrative support, scheduling and special project assistance for the Center’s programming, including the agency’s annual survivor focused Christmas party.
Sets up meeting rooms, arranges for refreshments, prepares materials for meetings, and cleans up after meetings.
Provides technical support and limited training to program staff on use of computer hardware and software, fax machine, copier, and other equipment, to resolve problems and upgrade skills. Liaison with HRM information technology staff on issues related to software and hardware problems.
Acts as building captain for Emergency Preparedness plan.
Completes routine data entry tasks efficiently and accurately. Produces reports as required.
Coordinates internal site communications (e.g., calendars, contact lists, etc.) and assisting with communications between programs and external community partners
Maintains strict confidentiality with respect to victims, sensitive documents, and program projects and communications.
Assists Outreach team with administrative functions of the Food Pantry, including inventory, stocking, and distribution activities.
Identifies opportunities to utilize trainees and volunteers to enhance operations
Takes initiative and creates systems that improve efficiency and effectiveness of administrative functioning of program, including the creation, update and maintenance of a procedure manual.
Experience/Requirements:
Three years of paid or volunteer experience providing administrative tasks with progressively more responsibility. Associate degree in Human Services field may substitute for one year experience.
Oral and written fluency in English and Spanish. Strong writing and proofreading skills.
Experience with office organization and equipment including multi-line phones
High level of comfort using the full Microsoft package (Word, Excel, PowerPoint & Publisher), operating email, and researching & retrieving information from the internet
Excellent oral and written interpersonal skills with a strong ability to relate to a diverse range of individuals including victims, children, donors, business leaders, human service providers, and donors.
Demonstrated ability to de-escalate strong emotions from customers or clients.
Demonstrated ability to juggle multiple competing tasks and timelines.
Must pass Criminal Background Check.
Highly Preferred Skills:
Experience in direct service provision with the Latinx immigrant community.
Knowledge and understanding of intimate partner and/or sexual violence.
Knowledge of local human services programs/ agencies and housing resources.
Ability to lift and carry items up to 20 pounds.
Dec 28, 2022
Full time
Position Summary: The Bilingual Administrative Coordinator is responsible for overseeing the daily site operations at HRM’s Highlandtown office site, a site that conducts business in both English and Spanish. The Administrative Coordinator is the first contact the public has with House of Ruth Maryland at the Highlandtown office and is responsible for setting a helpful, welcoming, and informed tone for visitors. Many of the individuals seeking services at the Highlandtown office have experienced multiple traumas. In addition to intimate partner/ sexual violence (IPSV), many have also experienced violence during the immigration process, violence in their home country, and community based violence that includes discrimination and hate crimes. These complex traumatic events shape how survivors interact with the people around them, and the Administrative Coordinator must be comfortable engaging traumatized people, who may present for assistance in a variety of emotional states and not always be clear about what they are seeking from us. The Administrative Coordinator engages visitors with sensitivity, with safety in mind, and assists visitors in getting to the right person to address their needs in an efficient and confidential manner. The Administrative Coordinator is also primarily responsible for the ensuring the day to day operations of the Highlandtown office site run smoothly, coordinating schedules for coverage, site and community events; managing the use of spaces on site; interacting with vendors; and managing the food pantry logistics. Much of the work is self-directed and this position works daily to handle a wide range of situations, relying on sound judgment to accomplish goals.
Standard Schedule: Standard hours for this position are Monday- Friday, starting at 9:00 am and finishing at 5:00pm. This position is based on site 95% at HRM’s Highlandtown location. Local travel around the Baltimore Metropolitan area encompasses up to 5% of the position.
Primary Responsibilities:
Carries out routine office activities such as answering a multi-line phone system in Spanish and English, fielding questions, routing calls, mail handling and distribution, maintaining office and building supply inventory, making service referrals, and other tasks as needed.
Acts as the primary staff member for coverage at the Highlandtown office site; works with HRM staff to create a fair and reliable backup coverage system, ensuring two people are in the building at all times.
Maintains an efficient, professional, and pleasant environment, troubleshooting office equipment problems, and arranging for and coordinating office equipment repair.
Manages the Highlandtown schedule of events, staff contact lists, and staff work schedules. Updates the shared calendar and distribute information and reference tools to staff.
Screens and assists program participants, visitors, donors, and vendors for entry into the facility. Enforces visitor confidentiality policy and donation policy, and keeps a current list of who is on site at all times.
Provides administrative support, scheduling and special project assistance for the Center’s programming, including the agency’s annual survivor focused Christmas party.
Sets up meeting rooms, arranges for refreshments, prepares materials for meetings, and cleans up after meetings.
Provides technical support and limited training to program staff on use of computer hardware and software, fax machine, copier, and other equipment, to resolve problems and upgrade skills. Liaison with HRM information technology staff on issues related to software and hardware problems.
Acts as building captain for Emergency Preparedness plan.
Completes routine data entry tasks efficiently and accurately. Produces reports as required.
Coordinates internal site communications (e.g., calendars, contact lists, etc.) and assisting with communications between programs and external community partners
Maintains strict confidentiality with respect to victims, sensitive documents, and program projects and communications.
Assists Outreach team with administrative functions of the Food Pantry, including inventory, stocking, and distribution activities.
Identifies opportunities to utilize trainees and volunteers to enhance operations
Takes initiative and creates systems that improve efficiency and effectiveness of administrative functioning of program, including the creation, update and maintenance of a procedure manual.
Experience/Requirements:
Three years of paid or volunteer experience providing administrative tasks with progressively more responsibility. Associate degree in Human Services field may substitute for one year experience.
Oral and written fluency in English and Spanish. Strong writing and proofreading skills.
Experience with office organization and equipment including multi-line phones
High level of comfort using the full Microsoft package (Word, Excel, PowerPoint & Publisher), operating email, and researching & retrieving information from the internet
Excellent oral and written interpersonal skills with a strong ability to relate to a diverse range of individuals including victims, children, donors, business leaders, human service providers, and donors.
Demonstrated ability to de-escalate strong emotions from customers or clients.
Demonstrated ability to juggle multiple competing tasks and timelines.
Must pass Criminal Background Check.
Highly Preferred Skills:
Experience in direct service provision with the Latinx immigrant community.
Knowledge and understanding of intimate partner and/or sexual violence.
Knowledge of local human services programs/ agencies and housing resources.
Ability to lift and carry items up to 20 pounds.
About CRS
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.
Background
CRS’s Mission & Mobilization Division is building a movement of millions of people in the United States to increase the Church’s impact and influence in combatting global poverty, violence and injustice. Animated by our Catholic faith’s call to action to alleviate suffering and work to create a more just world for the world’s poorest, most marginalized and vulnerable people, CRS’ Movement Building strategy is the outward expression of missionary discipleship—calling forth leaders who have encountered Christ in the face of the poor, becoming prophetic advocates for justice and the common good.
Job Summary
The primary responsibilities of the Bilingual Administrative Coordinator II are to provide overall support to the Movement-Building and Issue-Based Campaign team within CRS’ Mission & Mobilization (M2) division. This includes administrative and project support relevant to the Movement-Building and Issue-Based Campaigning department, sharing pertinent information, and report preparation.
This position is responsible for coordinating projects that involve working with staff at all levels and supporters.
The Bilingual Administrative Coordinator II is responsible for virtual and in-person event planning, calendar management, travel arrangements and logistical support, translation and interpretation (English/Spanish), and budget.
Roles and Key Responsibilities
Event Planning and Travel Logistics for Chapter Management, Campaigns and Hispanic Engagement
Plans agendas, schedules, and coordinates logistics for internal/external meetings and events for the Director, Movement-building & Issue-based Campaigns, for the Director of the Campaign Team, and three (3) National Advisors
Arranges travel for the Director, Movement-building & Issue-based Campaigns, for the Director of the Campaign Team, and (3) National Advisors including but not limited to coordination of tickets, visas, processing travel-expense reporting and reimbursements.
Provides travel support for international immersion trips, speakers tours and advocacy Hill days
Serves on M2’s virtual production team handling all aspects of some virtual events, including video recording, production and publishing
Finance & Budget
Collaborates with Executive Assistant to manage departmental financial matters, including ongoing monitoring of budgets across all units, credit card reconciliation, payment processing, and guidance regarding financial systems and processes
Data and Communications Platforms
Manages content for relevant SharePoint sites and Microsoft (MS) Teams channels, including posting documents, sharing relevant communications, and organizing information
Updates Gateway data and runs Gateway reports
Update and curate bilingual content for constituent digital platforms, including, Gateway Communities
Translation Interpretation & Support
Translates (English/Spanish) materials for a variety of audiences: internal and external
Interprets (English/Spanish) for M2 events as necessary
Provides translation support for telephone inquiries as needed
Administrative Support
Facilitates engagement of consultants, and hiring of interns and/or summer hires as needed
Formats, edits, proofreads, reproduces, and distributes materials, including PowerPoint presentations, spreadsheets, reports, and other documents in English and Spanish as needed
Attends meetings and produces meeting minutes and notes as needed
Manages departmental timesheets and monitors leave requests
Orders supplies and equipment as needed
Serves as the department’s CRS brand ambassador to ensure adherence to CRS guidelines in collaboration with Marketing and Communication (MARCOM)
Manages routine inquiries received by the department and Director II, Movement-building & Issue-based Campaign team (English/Spanish)
Conducts research as necessary for various projects
Supports other units within Mission & Mobilization as needed
Qualifications
Basic Qualifications
Education and Experience
Required: Associates degree in a related field. Bachelor’s degree a plus
3+ years of administrative experience in a fast-paced office environment
Required Languages – Bilingual (English, Spanish)
Work hours : Regular core hours plus must be available to work limited (no more than 5 hours per month) weeknight hours and limited weekend hours (no more than 3 hours per month).
Travel : Not applicable
Knowledge, Skills and Abilities (SKAs)
Strong communication skills, both oral and written
Excellent organizational skills and strong attention to detail
Proactive approach to responsibility and team building
Creative approach to work with emphasis on systems efficiency
Proficiency with MS Office 365 Suite including Outlook, Word, Excel and Power Point; familiarity with SharePoint
Financial or budget experience a plus
Ability to work under pressure, handle demands of multiple people and priorities, functioning independently or in coordination with others
Ability to handle routine work as well as special assignments; willingness to develop new skills
Consistently exercises good judgment regarding priorities and workflow
Ability to initiate projects, consulting with appropriate staff as needed and see tasks through to completion
Preferred Qualifications
Working knowledge of Catholic Church structure
Familiarity with customer relations databases or previous experience with constituent relationship management (CRM) database such as Salesforce
Agency-wide Competencies
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Integrity
Continuous Improvement & Innovation
Builds Relationships
Develops Talent
Strategic Mindset
Accountability & Stewardship
Supervisory Responsibilities As needed: interns and summer-hires
What we offer
CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.
***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
NOTE: All interested applicants must be authorized to work in the U.S. at the time of application.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
EOE/M/F/D/V - CRS is an Equal Opportunity Employer.
Sep 20, 2021
Full time
About CRS
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.
Background
CRS’s Mission & Mobilization Division is building a movement of millions of people in the United States to increase the Church’s impact and influence in combatting global poverty, violence and injustice. Animated by our Catholic faith’s call to action to alleviate suffering and work to create a more just world for the world’s poorest, most marginalized and vulnerable people, CRS’ Movement Building strategy is the outward expression of missionary discipleship—calling forth leaders who have encountered Christ in the face of the poor, becoming prophetic advocates for justice and the common good.
Job Summary
The primary responsibilities of the Bilingual Administrative Coordinator II are to provide overall support to the Movement-Building and Issue-Based Campaign team within CRS’ Mission & Mobilization (M2) division. This includes administrative and project support relevant to the Movement-Building and Issue-Based Campaigning department, sharing pertinent information, and report preparation.
This position is responsible for coordinating projects that involve working with staff at all levels and supporters.
The Bilingual Administrative Coordinator II is responsible for virtual and in-person event planning, calendar management, travel arrangements and logistical support, translation and interpretation (English/Spanish), and budget.
Roles and Key Responsibilities
Event Planning and Travel Logistics for Chapter Management, Campaigns and Hispanic Engagement
Plans agendas, schedules, and coordinates logistics for internal/external meetings and events for the Director, Movement-building & Issue-based Campaigns, for the Director of the Campaign Team, and three (3) National Advisors
Arranges travel for the Director, Movement-building & Issue-based Campaigns, for the Director of the Campaign Team, and (3) National Advisors including but not limited to coordination of tickets, visas, processing travel-expense reporting and reimbursements.
Provides travel support for international immersion trips, speakers tours and advocacy Hill days
Serves on M2’s virtual production team handling all aspects of some virtual events, including video recording, production and publishing
Finance & Budget
Collaborates with Executive Assistant to manage departmental financial matters, including ongoing monitoring of budgets across all units, credit card reconciliation, payment processing, and guidance regarding financial systems and processes
Data and Communications Platforms
Manages content for relevant SharePoint sites and Microsoft (MS) Teams channels, including posting documents, sharing relevant communications, and organizing information
Updates Gateway data and runs Gateway reports
Update and curate bilingual content for constituent digital platforms, including, Gateway Communities
Translation Interpretation & Support
Translates (English/Spanish) materials for a variety of audiences: internal and external
Interprets (English/Spanish) for M2 events as necessary
Provides translation support for telephone inquiries as needed
Administrative Support
Facilitates engagement of consultants, and hiring of interns and/or summer hires as needed
Formats, edits, proofreads, reproduces, and distributes materials, including PowerPoint presentations, spreadsheets, reports, and other documents in English and Spanish as needed
Attends meetings and produces meeting minutes and notes as needed
Manages departmental timesheets and monitors leave requests
Orders supplies and equipment as needed
Serves as the department’s CRS brand ambassador to ensure adherence to CRS guidelines in collaboration with Marketing and Communication (MARCOM)
Manages routine inquiries received by the department and Director II, Movement-building & Issue-based Campaign team (English/Spanish)
Conducts research as necessary for various projects
Supports other units within Mission & Mobilization as needed
Qualifications
Basic Qualifications
Education and Experience
Required: Associates degree in a related field. Bachelor’s degree a plus
3+ years of administrative experience in a fast-paced office environment
Required Languages – Bilingual (English, Spanish)
Work hours : Regular core hours plus must be available to work limited (no more than 5 hours per month) weeknight hours and limited weekend hours (no more than 3 hours per month).
Travel : Not applicable
Knowledge, Skills and Abilities (SKAs)
Strong communication skills, both oral and written
Excellent organizational skills and strong attention to detail
Proactive approach to responsibility and team building
Creative approach to work with emphasis on systems efficiency
Proficiency with MS Office 365 Suite including Outlook, Word, Excel and Power Point; familiarity with SharePoint
Financial or budget experience a plus
Ability to work under pressure, handle demands of multiple people and priorities, functioning independently or in coordination with others
Ability to handle routine work as well as special assignments; willingness to develop new skills
Consistently exercises good judgment regarding priorities and workflow
Ability to initiate projects, consulting with appropriate staff as needed and see tasks through to completion
Preferred Qualifications
Working knowledge of Catholic Church structure
Familiarity with customer relations databases or previous experience with constituent relationship management (CRM) database such as Salesforce
Agency-wide Competencies
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Integrity
Continuous Improvement & Innovation
Builds Relationships
Develops Talent
Strategic Mindset
Accountability & Stewardship
Supervisory Responsibilities As needed: interns and summer-hires
What we offer
CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.
***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
NOTE: All interested applicants must be authorized to work in the U.S. at the time of application.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
EOE/M/F/D/V - CRS is an Equal Opportunity Employer.
POSITION DESCRIPTION Position: Registrar Support Coordinator Reports to: Director of Campus Support Location: STRIVE Prep- Central Office (Denver, CO) Salary: $50,000 - $55,000*
STRIVE Prep is a Denver-based community of public charter schools that challenges every student to strive for college and thrive throughout life by helping them to discover and develop the knowledge, skills and confidence necessary to succeed in college and beyond. We encourage you to read our 2020 Impact Report and learn more about what a career at STRIVE Prep is like here .
We seek dedicated educators that live STRIVE Prep’s core values every day:
Core Beliefs - Achievement
Commitment 1: I commit to celebrating academic and personal success for all.
Commitment 2: I commit to holding myself and others accountable to high expectations.
Commitment 3: I commit to bringing passion and joy to my work.
Core Beliefs - Justice
Commitment 1: I commit to intentionally disrupt inequity, bias, and systems of oppression.
Commitment 2: I commit to creating an environment of safe body, mind, and heart.
Commitment 3: I commit to building a community where each person can bring their full, authentic self.
Core Beliefs - Perseverance
Commitment 1: I commit to the belief that we grow and get smarter through effort and by making mistakes.
Commitment 2: I commit to showing up Con Ganas, where we never give up even when the work is hard.
Commitment 3: I commit to showing up with integrity and doing the right thing even when the road is tough.
THE CHALLENGE
Do you want to play an integral role in a best-in-class school culture focused on completing graduation requirements on time and positioning students for success in post-secondary education?
OVERVIEW OF ROLE
The Registrar Support Coordinator is a new role that will be a key player to our campus registrars who are the central point of contact for student scheduling and tracking student progress on the path to graduation in our STRIVE Prep High Schools. The Registrar Support Coordinator ensures registrars have the inputs they need to accurately schedule students, accurately transcript grades at the end of each semester, drive the process of credit recovery, liaisons with post-secondary institution partners on concurrent enrollment courses, and leads 1:1 consultations with students on progress toward graduation. The Registrar Support Coordinator is a consummate professional in a fast-paced school environment with strong dispositions toward customer service and meticulous tracking of the data and artifacts that relate to on-time graduation and post-secondary success. The highly qualified candidate will have requisite skill sets to be able to differentiate support needs for each campus.
THE MUST HAVES
Do the following must haves resonate with how you are wired and demonstrable in your unique talents and experiences? If so, we invite you to apply and can’t wait to learn more about you!
Comfort and grace working in fast-paced school environments
Excellent organizational and task management skills
Ability to meaningfully engage and empathize with scholars and families on matters of schedules, credits earned, and progress toward graduation.
Proficiency with general office technologies including email, Google Suite, Microsoft Office Suite, and experience with data management systems.
Proficient in oral and written communication in both English and Spanish.
ESSENTIAL FUNCTIONS
Scheduling :
Thought partner with registrars to develop Master Schedules in collaboration with Principal and AP of Operations
Support with creating student schedules that are aligned to graduation requirements
Support with Concurrent Enrollment placement and registration
Support with managing schedule request process and schedule changes
Work with the Director of Campus support to ensure that all classes are coded and weighted properly in our student information system of record (Infinite Campus).
Transcripts:
Support with ensuring student grades and credits earned are accurately applied to transcripts at the end of each term.
Support the campus with communications with the DPS Transcripts team to resolve any transcript discrepancies.
Support students and other STRIVE administrators in producing and distributing current transcripts, including uploads into web-based college readiness platforms.
On Track to Graduate:
Thought partner with registrars to track student progress toward graduation requirements.
Supports 1:1 consultations with students to review and remediate progress toward graduation
Auditing Transcripts for graduation requirements
Additional Duties
Be a liaison between STRIVE Prep and DPS to resolve incidents related to Infinite Campus.
Support with ensuring that student records are complete and conform to state standards and procedures, protecting the confidentiality of student information.
Maintains current knowledge of all DPS Registrar processes and systems through ongoing professional development and district-/network-sponsored training events.
Supports Director of Campus Support with audits of IC gradebooks and course catalogs.
Support with school events such as back-to-school night, welcome events, and parent-teacher conferences.
MINIMUM REQUIREMENTS (OR PREFERENCES WHERE NOTED)
Fluent in oral and written English and Spanish (required).
Demonstrates capacity to problem-solve, manage logistics, and coordinate details in a fast-paced environment that directly supports a STRIVE Prep campus.
Demonstrates exceptional communication skills and the ability to manage multiple responsibilities, high-stakes relationship, and engagements simultaneously, with a high degree of personal accountability and professionalism.
Is passionate about educational equity and dedicated to academic success for all students.
Is committed to constant growth and reflection through regular coaching and professional development.
Bachelor’s degree (strongly preferred).
Proficient in the use of basic business software and Google Suite (required) and student information systems including Infinite Campus (strongly preferred). Advanced spreadsheet skills (strongly preferred).
Possesses in-depth knowledge of registration and student file requirements, policies, and procedures, including origination and compilation student records, campus course/activity schedules, and matriculation and graduation requirements. (strongly preferred)
COMPENSATION & BENEFITS
This is a full-time exempt position and is eligible for the following compensation and benefits:
*Competitive base compensation based on years of required experience and other relevant factors allowable by Colorado law and STRIVE Prep policy.
Health benefits (eligibility for full-time employees only) 100% employer-paid premium for employee-only medical coverage
Dental
Vision
Company Paid Employee Life Insurance
Voluntary Life (Employee, Spouse, Child)
Voluntary Critical Illness & Accidental Coverage
Voluntary Short-Term Disability
Employee Assistance Program
Participation in the Colorado Public Employee Retirement Association (PERA) pension program (in lieu of Social Security tax) with an option to elect into a competitive 401(k) plan.
Applicable Pay for Performance increase upon successful completion of a full school year
Time off benefits (eligibility for full-time employees only) Paid Time Off (PTO)
Paid Vacation Time (PVT) for Central Office staff
Paid Designated Breaks
Up to 6 weeks of paid Family Leave (upon eligibility)
Paid Sabbatical (upon eligibility)
EQUAL EMPLOYMENT OPPORTUNITY AND DIVERSITY, EQUITY AND INCLUSION
STRIVE Prep is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation. STRIVE Prep works to make a college preparatory education for all students in our community the norm, rather than the exception. To achieve this we are committed to building and sustaining a diverse team by maintaining hiring and recruiting processes that are free from bias.
Sep 01, 2021
Full time
POSITION DESCRIPTION Position: Registrar Support Coordinator Reports to: Director of Campus Support Location: STRIVE Prep- Central Office (Denver, CO) Salary: $50,000 - $55,000*
STRIVE Prep is a Denver-based community of public charter schools that challenges every student to strive for college and thrive throughout life by helping them to discover and develop the knowledge, skills and confidence necessary to succeed in college and beyond. We encourage you to read our 2020 Impact Report and learn more about what a career at STRIVE Prep is like here .
We seek dedicated educators that live STRIVE Prep’s core values every day:
Core Beliefs - Achievement
Commitment 1: I commit to celebrating academic and personal success for all.
Commitment 2: I commit to holding myself and others accountable to high expectations.
Commitment 3: I commit to bringing passion and joy to my work.
Core Beliefs - Justice
Commitment 1: I commit to intentionally disrupt inequity, bias, and systems of oppression.
Commitment 2: I commit to creating an environment of safe body, mind, and heart.
Commitment 3: I commit to building a community where each person can bring their full, authentic self.
Core Beliefs - Perseverance
Commitment 1: I commit to the belief that we grow and get smarter through effort and by making mistakes.
Commitment 2: I commit to showing up Con Ganas, where we never give up even when the work is hard.
Commitment 3: I commit to showing up with integrity and doing the right thing even when the road is tough.
THE CHALLENGE
Do you want to play an integral role in a best-in-class school culture focused on completing graduation requirements on time and positioning students for success in post-secondary education?
OVERVIEW OF ROLE
The Registrar Support Coordinator is a new role that will be a key player to our campus registrars who are the central point of contact for student scheduling and tracking student progress on the path to graduation in our STRIVE Prep High Schools. The Registrar Support Coordinator ensures registrars have the inputs they need to accurately schedule students, accurately transcript grades at the end of each semester, drive the process of credit recovery, liaisons with post-secondary institution partners on concurrent enrollment courses, and leads 1:1 consultations with students on progress toward graduation. The Registrar Support Coordinator is a consummate professional in a fast-paced school environment with strong dispositions toward customer service and meticulous tracking of the data and artifacts that relate to on-time graduation and post-secondary success. The highly qualified candidate will have requisite skill sets to be able to differentiate support needs for each campus.
THE MUST HAVES
Do the following must haves resonate with how you are wired and demonstrable in your unique talents and experiences? If so, we invite you to apply and can’t wait to learn more about you!
Comfort and grace working in fast-paced school environments
Excellent organizational and task management skills
Ability to meaningfully engage and empathize with scholars and families on matters of schedules, credits earned, and progress toward graduation.
Proficiency with general office technologies including email, Google Suite, Microsoft Office Suite, and experience with data management systems.
Proficient in oral and written communication in both English and Spanish.
ESSENTIAL FUNCTIONS
Scheduling :
Thought partner with registrars to develop Master Schedules in collaboration with Principal and AP of Operations
Support with creating student schedules that are aligned to graduation requirements
Support with Concurrent Enrollment placement and registration
Support with managing schedule request process and schedule changes
Work with the Director of Campus support to ensure that all classes are coded and weighted properly in our student information system of record (Infinite Campus).
Transcripts:
Support with ensuring student grades and credits earned are accurately applied to transcripts at the end of each term.
Support the campus with communications with the DPS Transcripts team to resolve any transcript discrepancies.
Support students and other STRIVE administrators in producing and distributing current transcripts, including uploads into web-based college readiness platforms.
On Track to Graduate:
Thought partner with registrars to track student progress toward graduation requirements.
Supports 1:1 consultations with students to review and remediate progress toward graduation
Auditing Transcripts for graduation requirements
Additional Duties
Be a liaison between STRIVE Prep and DPS to resolve incidents related to Infinite Campus.
Support with ensuring that student records are complete and conform to state standards and procedures, protecting the confidentiality of student information.
Maintains current knowledge of all DPS Registrar processes and systems through ongoing professional development and district-/network-sponsored training events.
Supports Director of Campus Support with audits of IC gradebooks and course catalogs.
Support with school events such as back-to-school night, welcome events, and parent-teacher conferences.
MINIMUM REQUIREMENTS (OR PREFERENCES WHERE NOTED)
Fluent in oral and written English and Spanish (required).
Demonstrates capacity to problem-solve, manage logistics, and coordinate details in a fast-paced environment that directly supports a STRIVE Prep campus.
Demonstrates exceptional communication skills and the ability to manage multiple responsibilities, high-stakes relationship, and engagements simultaneously, with a high degree of personal accountability and professionalism.
Is passionate about educational equity and dedicated to academic success for all students.
Is committed to constant growth and reflection through regular coaching and professional development.
Bachelor’s degree (strongly preferred).
Proficient in the use of basic business software and Google Suite (required) and student information systems including Infinite Campus (strongly preferred). Advanced spreadsheet skills (strongly preferred).
Possesses in-depth knowledge of registration and student file requirements, policies, and procedures, including origination and compilation student records, campus course/activity schedules, and matriculation and graduation requirements. (strongly preferred)
COMPENSATION & BENEFITS
This is a full-time exempt position and is eligible for the following compensation and benefits:
*Competitive base compensation based on years of required experience and other relevant factors allowable by Colorado law and STRIVE Prep policy.
Health benefits (eligibility for full-time employees only) 100% employer-paid premium for employee-only medical coverage
Dental
Vision
Company Paid Employee Life Insurance
Voluntary Life (Employee, Spouse, Child)
Voluntary Critical Illness & Accidental Coverage
Voluntary Short-Term Disability
Employee Assistance Program
Participation in the Colorado Public Employee Retirement Association (PERA) pension program (in lieu of Social Security tax) with an option to elect into a competitive 401(k) plan.
Applicable Pay for Performance increase upon successful completion of a full school year
Time off benefits (eligibility for full-time employees only) Paid Time Off (PTO)
Paid Vacation Time (PVT) for Central Office staff
Paid Designated Breaks
Up to 6 weeks of paid Family Leave (upon eligibility)
Paid Sabbatical (upon eligibility)
EQUAL EMPLOYMENT OPPORTUNITY AND DIVERSITY, EQUITY AND INCLUSION
STRIVE Prep is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation. STRIVE Prep works to make a college preparatory education for all students in our community the norm, rather than the exception. To achieve this we are committed to building and sustaining a diverse team by maintaining hiring and recruiting processes that are free from bias.