Administrative Coordinator I/II/III
$37,398 / year or higher DOQ + Full-Time County Benefits .
James City County’s Human Resource (HR) Department seeks to employ an Administrative Coordinator with outstanding customer service and communication skills to support the County’s comprehensive human resource management programs. Our ideal candidate has superb organizational and time management skills, as well as the ability to multitask and acclimate to a fast-paced environment. Applicants with prior experience in one or more of the following areas are encouraged to apply: customer service, office management, human resources, event planning, training, and development.
There are three levels of Administrative Coordinator distinguished by the level of work performed and the qualifications of the employee.
Administrative Coordinator I - $37,398 / year or higher DOQ
Administrative Coordinator II - $39,968 / year or higher DOQ
Administrative Coordinator III - $42,734 / year or higher DOQ
Responsibilities:
Provides customer services to the public and to employees, in person, by telephone and online, answers routine questions regarding employment, benefits, training, personnel policies and other requested information.
Provides administrative support to department staff in all areas of human resource functions.
Prepares documents and materials for new employees and their supervisors; assists applicants with using the application system; assists employees in completing human resource forms.
Maintains and compiles data and information in the HRIS system; completes standard reports in appropriate software.
Oversees ordering and maintenance of office equipment, supplies and facilities; maintains general files, official records and reports, operating records; sets up new files and retrieves information; establishes control procedures for document handling and storage and develops data collection and records systems along with procedures for control, storage and purging of documents in accordance with applicable laws and regulations; provides FOIA coordination.
(Administrative Coordinator II) – performs routine coordination in one or more human resource functional areas.
(Administrative Coordinator III) – performs routine coordination in all human resource functional areas; maintains various databases and provides routine and complex reports with analysis and recommendations.
Requirements:
Any combination of education and experience equivalent to a high school diploma; some experience in administrative support including customer service.
Must possess reliable transportation to work site(s).
Knowledge of principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction; knowledge of data entry, enterprise level asset management software, and standard office software including word processing and spreadsheets; grammar, punctuation, spelling and accurate mathematical calculations; and standard office practices and procedures and clerical techniques.
Skill in the use of Internet and computer software including Microsoft Office Suite and enterprise level asset management software.
Ability to communicate effectively both orally and in writing; follow both verbal and written instructions; establish and maintain effective and courteous working relationships with staff and the public; make accurate mathematical calculations; independently apply and carry out policies and procedures; organize and maintain moderately complex records and ensure their confidentiality; and work under pressure in order to meet deadlines.
Click here for full job description. Accepting applications until 11:59PM EST on 01/21/2023. Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Dec 28, 2023
Full time
Administrative Coordinator I/II/III
$37,398 / year or higher DOQ + Full-Time County Benefits .
James City County’s Human Resource (HR) Department seeks to employ an Administrative Coordinator with outstanding customer service and communication skills to support the County’s comprehensive human resource management programs. Our ideal candidate has superb organizational and time management skills, as well as the ability to multitask and acclimate to a fast-paced environment. Applicants with prior experience in one or more of the following areas are encouraged to apply: customer service, office management, human resources, event planning, training, and development.
There are three levels of Administrative Coordinator distinguished by the level of work performed and the qualifications of the employee.
Administrative Coordinator I - $37,398 / year or higher DOQ
Administrative Coordinator II - $39,968 / year or higher DOQ
Administrative Coordinator III - $42,734 / year or higher DOQ
Responsibilities:
Provides customer services to the public and to employees, in person, by telephone and online, answers routine questions regarding employment, benefits, training, personnel policies and other requested information.
Provides administrative support to department staff in all areas of human resource functions.
Prepares documents and materials for new employees and their supervisors; assists applicants with using the application system; assists employees in completing human resource forms.
Maintains and compiles data and information in the HRIS system; completes standard reports in appropriate software.
Oversees ordering and maintenance of office equipment, supplies and facilities; maintains general files, official records and reports, operating records; sets up new files and retrieves information; establishes control procedures for document handling and storage and develops data collection and records systems along with procedures for control, storage and purging of documents in accordance with applicable laws and regulations; provides FOIA coordination.
(Administrative Coordinator II) – performs routine coordination in one or more human resource functional areas.
(Administrative Coordinator III) – performs routine coordination in all human resource functional areas; maintains various databases and provides routine and complex reports with analysis and recommendations.
Requirements:
Any combination of education and experience equivalent to a high school diploma; some experience in administrative support including customer service.
Must possess reliable transportation to work site(s).
Knowledge of principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction; knowledge of data entry, enterprise level asset management software, and standard office software including word processing and spreadsheets; grammar, punctuation, spelling and accurate mathematical calculations; and standard office practices and procedures and clerical techniques.
Skill in the use of Internet and computer software including Microsoft Office Suite and enterprise level asset management software.
Ability to communicate effectively both orally and in writing; follow both verbal and written instructions; establish and maintain effective and courteous working relationships with staff and the public; make accurate mathematical calculations; independently apply and carry out policies and procedures; organize and maintain moderately complex records and ensure their confidentiality; and work under pressure in order to meet deadlines.
Click here for full job description. Accepting applications until 11:59PM EST on 01/21/2023. Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Development & Grants Coordinator
Competitive Salary DOQ + Full-Time County Benefits .
Olde Towne Medical and Dental Center seeks an individual to perform responsible work securing financial resources through grants, appeals, private donations, estate gifts, special events and jurisdictional support which will support Olde Towne Medical & Dental Center’s (OTMDC) programs and services. Develops and manages the OTMDC brand and all aspects of marketing communication in order to raise awareness of the Center’s mission.
Responsibilities:
Participates as a member of the team to formulate and implement policies and plans to meet the Center’s short and long-term objectives; coordinates and acts as a liaison to nonprofit organizations and local business which support medical and other related programs and services; collaborates with Executive Director to increase awareness of Olde Towne Medical & Dental Center.
Manages marketing and promotional functions to construct and market an appropriate and quality image; develop ties with local media, patients, staff, volunteers, board, donors, students and the overall community to achieve a wider presence; researches program partnership opportunities and strategic alliances.
Develops and maintain annual and comprehensive development/marketing plan, in conjunction with the Marketing & Communications Specialist that will adhere to the Communications & Development directives; provides input and collective oversight with the department budget.
Manages and works to expand Olde Towne Medical & Dental Center’s Planned Giving Program; ensures smooth and timely acknowledgment of donors; personally, identifies and solicits donors in order to grow significant gifts.
Works with staff to review program services to maintain reporting accuracy; complies with donor expectations and be aware of programmatic needs for funding to fill gaps or unmet needs of patients.
Provides input in reference to website, newsletter, social media, ancillary promotional and collateral materials that support development and marketing goals, in consultation with the Marketing & Communications Specialist. •
Manages the Center’s grant-seeking efforts, including identifying all available public and private grants and preparing proposals; assists with grant applications, if necessary; manages donation database.
Creates, organizes & participates in special events, i.e., gala celebrations & 5k runs, Annual Golf Tournament, among others.
Requirements
Any combination of education and experience equivalent to a Bachelor’s Degree in related field; extensive experience in fundraising and marketing; experience working in a nonprofit health setting preferred.
Must possess reliable transportation to work site(s).
Knowledge of principles related to fund-raising and marketing programs, familiarity with local, state and federal planning agencies and funding grants; local business community, nonprofit organizations and all other opportunities for partnerships to provide financial alternative to traditional tax supported programs, services and facility development; medical and dental knowledge preferred; individual and corporate giving and grant writing and funding.
Skill in the use of computer software, especially Microsoft Office Suite and eTapestry.
Ability to develop informational marketing materials and presentations for the purpose of developing partnerships; present ideas and recommendations clearly and concisely both orally and in writing; maintain effective working relationships with departments, agencies, and community and business leaders; analyze operational and facility needs and propose financial alternative to traditional tax supported funding.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Aug 07, 2023
Full time
Development & Grants Coordinator
Competitive Salary DOQ + Full-Time County Benefits .
Olde Towne Medical and Dental Center seeks an individual to perform responsible work securing financial resources through grants, appeals, private donations, estate gifts, special events and jurisdictional support which will support Olde Towne Medical & Dental Center’s (OTMDC) programs and services. Develops and manages the OTMDC brand and all aspects of marketing communication in order to raise awareness of the Center’s mission.
Responsibilities:
Participates as a member of the team to formulate and implement policies and plans to meet the Center’s short and long-term objectives; coordinates and acts as a liaison to nonprofit organizations and local business which support medical and other related programs and services; collaborates with Executive Director to increase awareness of Olde Towne Medical & Dental Center.
Manages marketing and promotional functions to construct and market an appropriate and quality image; develop ties with local media, patients, staff, volunteers, board, donors, students and the overall community to achieve a wider presence; researches program partnership opportunities and strategic alliances.
Develops and maintain annual and comprehensive development/marketing plan, in conjunction with the Marketing & Communications Specialist that will adhere to the Communications & Development directives; provides input and collective oversight with the department budget.
Manages and works to expand Olde Towne Medical & Dental Center’s Planned Giving Program; ensures smooth and timely acknowledgment of donors; personally, identifies and solicits donors in order to grow significant gifts.
Works with staff to review program services to maintain reporting accuracy; complies with donor expectations and be aware of programmatic needs for funding to fill gaps or unmet needs of patients.
Provides input in reference to website, newsletter, social media, ancillary promotional and collateral materials that support development and marketing goals, in consultation with the Marketing & Communications Specialist. •
Manages the Center’s grant-seeking efforts, including identifying all available public and private grants and preparing proposals; assists with grant applications, if necessary; manages donation database.
Creates, organizes & participates in special events, i.e., gala celebrations & 5k runs, Annual Golf Tournament, among others.
Requirements
Any combination of education and experience equivalent to a Bachelor’s Degree in related field; extensive experience in fundraising and marketing; experience working in a nonprofit health setting preferred.
Must possess reliable transportation to work site(s).
Knowledge of principles related to fund-raising and marketing programs, familiarity with local, state and federal planning agencies and funding grants; local business community, nonprofit organizations and all other opportunities for partnerships to provide financial alternative to traditional tax supported programs, services and facility development; medical and dental knowledge preferred; individual and corporate giving and grant writing and funding.
Skill in the use of computer software, especially Microsoft Office Suite and eTapestry.
Ability to develop informational marketing materials and presentations for the purpose of developing partnerships; present ideas and recommendations clearly and concisely both orally and in writing; maintain effective working relationships with departments, agencies, and community and business leaders; analyze operational and facility needs and propose financial alternative to traditional tax supported funding.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Development & Grants Coordinator (Part Time)
Competitive Wage + Part-Time County Benefits . Part Time Position Available (28 hours per week).
Olde Towne Medical and Dental Center seeks an individual to perform responsible work securing financial resources through grants, appeals, private donations, estate gifts, special events and jurisdictional support which will support Olde Towne Medical & Dental Center’s (OTMDC) programs and services. Develop and manage the OTMDC brand and all aspects of marketing communication to raise awareness of the Center’s mission.
Responsibilities:
Participates as a member of the team to formulate and implement policies and plans to meet the Center’s short and long-term objectives; coordinates and acts as a liaison to nonprofit organizations and local business which support medical and other related programs and services; collaborates with Executive Director to increase awareness of Olde Towne Medical & Dental Center.
Manages marketing and promotional functions to construct and market an appropriate and quality image; develop ties with local media, patients, staff, volunteers, board, donors, students, and the overall community to achieve a wider presence; research program partnership opportunities and strategic alliances.
Develops and maintain annual and comprehensive development/marketing plan, in conjunction with the Marketing & Communications Specialist that will adhere to the Communications & Development directives; provides input and collective oversight with the department budget.
Manages and works to expand Olde Towne Medical & Dental Center’s Planned Giving Program; ensures smooth and timely acknowledgment of donors; personally, identifies and solicits donors to grow significant gifts.
Works with staff to review program services to maintain reporting accuracy; complies with donor expectations and be aware of programmatic needs for funding to fill gaps or unmet needs of patients.
Provides input in reference to website, newsletter, social media, ancillary promotional and collateral materials that support development and marketing goals, in consultation with the Marketing & Communications Specialist.
Manages the Center’s grant-seeking efforts, including identifying all available public and private grants and preparing proposals; assists with grant applications, if necessary; manages donation database.
Creates, organizes & participates in special events, i.e., gala celebrations & 5k runs, Annual Golf Tournament, among others.
Requirements:
Any combination of education and experience equivalent to a Bachelor’s Degree in related field; extensive experience in fundraising and marketing; experience working in a nonprofit health setting preferred.
Must possess reliable transportation to work site(s).
Knowledge of principles related to fund-raising and marketing programs, familiarity with local, state, and federal planning agencies and funding grants; local business community, nonprofit organizations and all other opportunities for partnerships to provide financial alternative to traditional tax supported programs, services and facility development; medical and dental knowledge preferred; individual and corporate giving and grant writing and funding.
Skill in the use of computer software, especially Microsoft Office Suite and eTapestry.
Ability to develop informational marketing materials and presentations for the purpose of developing partnerships; present ideas and recommendations clearly and concisely both orally and in writing; maintain effective working relationships with departments, agencies, and community and business leaders; analyze operational and facility needs and propose financial alternative to traditional tax supported funding.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Jul 26, 2023
Part time
Development & Grants Coordinator (Part Time)
Competitive Wage + Part-Time County Benefits . Part Time Position Available (28 hours per week).
Olde Towne Medical and Dental Center seeks an individual to perform responsible work securing financial resources through grants, appeals, private donations, estate gifts, special events and jurisdictional support which will support Olde Towne Medical & Dental Center’s (OTMDC) programs and services. Develop and manage the OTMDC brand and all aspects of marketing communication to raise awareness of the Center’s mission.
Responsibilities:
Participates as a member of the team to formulate and implement policies and plans to meet the Center’s short and long-term objectives; coordinates and acts as a liaison to nonprofit organizations and local business which support medical and other related programs and services; collaborates with Executive Director to increase awareness of Olde Towne Medical & Dental Center.
Manages marketing and promotional functions to construct and market an appropriate and quality image; develop ties with local media, patients, staff, volunteers, board, donors, students, and the overall community to achieve a wider presence; research program partnership opportunities and strategic alliances.
Develops and maintain annual and comprehensive development/marketing plan, in conjunction with the Marketing & Communications Specialist that will adhere to the Communications & Development directives; provides input and collective oversight with the department budget.
Manages and works to expand Olde Towne Medical & Dental Center’s Planned Giving Program; ensures smooth and timely acknowledgment of donors; personally, identifies and solicits donors to grow significant gifts.
Works with staff to review program services to maintain reporting accuracy; complies with donor expectations and be aware of programmatic needs for funding to fill gaps or unmet needs of patients.
Provides input in reference to website, newsletter, social media, ancillary promotional and collateral materials that support development and marketing goals, in consultation with the Marketing & Communications Specialist.
Manages the Center’s grant-seeking efforts, including identifying all available public and private grants and preparing proposals; assists with grant applications, if necessary; manages donation database.
Creates, organizes & participates in special events, i.e., gala celebrations & 5k runs, Annual Golf Tournament, among others.
Requirements:
Any combination of education and experience equivalent to a Bachelor’s Degree in related field; extensive experience in fundraising and marketing; experience working in a nonprofit health setting preferred.
Must possess reliable transportation to work site(s).
Knowledge of principles related to fund-raising and marketing programs, familiarity with local, state, and federal planning agencies and funding grants; local business community, nonprofit organizations and all other opportunities for partnerships to provide financial alternative to traditional tax supported programs, services and facility development; medical and dental knowledge preferred; individual and corporate giving and grant writing and funding.
Skill in the use of computer software, especially Microsoft Office Suite and eTapestry.
Ability to develop informational marketing materials and presentations for the purpose of developing partnerships; present ideas and recommendations clearly and concisely both orally and in writing; maintain effective working relationships with departments, agencies, and community and business leaders; analyze operational and facility needs and propose financial alternative to traditional tax supported funding.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
The Children’s Trust is on a mission to stop child abuse in Massachusetts. We give parents the tools and resources to build self-confidence and gain lifelong skills to ensure children grow up safe and healthy. Our proven programs reflect a fierce commitment to empowering families at the earliest stages and prove the vicious cycle of reoccurring abuse can be stopped. We are seeking an individual for the Healthy Families Massachusetts Home Visiting Program Specialist position to join our team and help make a difference for children in the Commonwealth of Massachusetts.
The Home Visiting Program Specialist (HVPS) will provide program and contract management and program development support to Healthy Families (HF) program sites, serve as a liaison to the programs for the Children’s Trust and act as a conduit for general information requests, as well as HF-specific issues and concerns. The HVPS provides program development information as part of the HF Implementation Team, works collaboratively with all HFM team members and participates in program activities with state, federal, and private agencies. The HVPS reports to the Assistant Director of Home Visiting.
Apply at: https://massanf.taleo.net/careersection/ex/jobdetail.ftl?job=210005KP&tz=GMT-04%3A00&tzname=America%2FNew_York
DUTIES AND RESPONSIBILITIES:
Provides program and contract management and program development support including:
Review and monitoring of program budgets and billing consistent with the program model, program contracts and procurement guidelines, including contract negotiation, and capital budget review,
Monitoring of program performance consistent with the program model including off- and on-site technical assistance for HF sites regarding program implementation
Planning and participation in site visits for review of program progress, including documentation review of all program records
Preparing and reviewing analysis of data for review of program implementation statewide
Provide support on the implementation ensuring programs to meet quality assurance standards
Plan, develop and deliver any other training and technical assistance for program sites to ensure knowledge and understanding at all levels of the program model
Provides supervision to Children’s Trust interns, as applicable
Assists, as needed, the Healthy Families Resource Specialists in providing support to supervisors and coordinators
Participates as a member of the HFM Implementation Team including:
Providing information on regional issues and effects on program implementation to ensure all issues are considered in program planning
Attending weekly Team meetings and reporting on progress of sites to identify technical assistance needs and program challenges
Participates in development and review of policies and strategies for HF programs
Participates as appropriate in Evaluation Team meetings
Plans, develops and participates in Statewide Coordinator meetings and other forums
Provides outreach and support to HF program sites to community agencies and regional offices of state agencies
Works collaboratively to support HFM and home visiting implementation with state and private organizations
Performs other duties as needed
PREFERRED QUALIFICATIONS:
Experience in community based, family support services; and/or long-term home visiting services
Experience in supervision within human services
Experience working with youth, young parents, or parents
Experience or knowledge of early childhood
Knowledge of Healthy Families America-model or other evidence-based home visiting programs
Strong written and oral communication skills
Bilingual a plus
Strong analytical skills
Knowledge of the principles and practices of office management
Knowledge of types and uses of general office equipment
Knowledge of the methods used in the preparation of charts, graphs and tables
Knowledge of the methods of general report writing
Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations
Ability to gather information by examining records and documents and by questioning individuals.
Ability to assemble items of information in accordance to with established procedures
Ability to determine proper format and procedure for assembling items of information.
Ability to maintain accurate records.
Ability to prepare and use charts, graphs and tables.
Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequences.
Ability to follow written and oral instructions and communicate effectively in oral expression
Ability to give written and oral instructions in a precise, understandable manner.
Ability to speak publicly to audiences of various sizes
Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluation; determining subordinates’ training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
Ability to establish rapport with others
Ability to establish and maintain harmonious working relationships with others
Ability to deal tactfully with others
Ability to exercise sound judgement
Ability to exercise discretion in handling confidential information
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the-required experience.*
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.*
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
Jun 29, 2021
Full time
The Children’s Trust is on a mission to stop child abuse in Massachusetts. We give parents the tools and resources to build self-confidence and gain lifelong skills to ensure children grow up safe and healthy. Our proven programs reflect a fierce commitment to empowering families at the earliest stages and prove the vicious cycle of reoccurring abuse can be stopped. We are seeking an individual for the Healthy Families Massachusetts Home Visiting Program Specialist position to join our team and help make a difference for children in the Commonwealth of Massachusetts.
The Home Visiting Program Specialist (HVPS) will provide program and contract management and program development support to Healthy Families (HF) program sites, serve as a liaison to the programs for the Children’s Trust and act as a conduit for general information requests, as well as HF-specific issues and concerns. The HVPS provides program development information as part of the HF Implementation Team, works collaboratively with all HFM team members and participates in program activities with state, federal, and private agencies. The HVPS reports to the Assistant Director of Home Visiting.
Apply at: https://massanf.taleo.net/careersection/ex/jobdetail.ftl?job=210005KP&tz=GMT-04%3A00&tzname=America%2FNew_York
DUTIES AND RESPONSIBILITIES:
Provides program and contract management and program development support including:
Review and monitoring of program budgets and billing consistent with the program model, program contracts and procurement guidelines, including contract negotiation, and capital budget review,
Monitoring of program performance consistent with the program model including off- and on-site technical assistance for HF sites regarding program implementation
Planning and participation in site visits for review of program progress, including documentation review of all program records
Preparing and reviewing analysis of data for review of program implementation statewide
Provide support on the implementation ensuring programs to meet quality assurance standards
Plan, develop and deliver any other training and technical assistance for program sites to ensure knowledge and understanding at all levels of the program model
Provides supervision to Children’s Trust interns, as applicable
Assists, as needed, the Healthy Families Resource Specialists in providing support to supervisors and coordinators
Participates as a member of the HFM Implementation Team including:
Providing information on regional issues and effects on program implementation to ensure all issues are considered in program planning
Attending weekly Team meetings and reporting on progress of sites to identify technical assistance needs and program challenges
Participates in development and review of policies and strategies for HF programs
Participates as appropriate in Evaluation Team meetings
Plans, develops and participates in Statewide Coordinator meetings and other forums
Provides outreach and support to HF program sites to community agencies and regional offices of state agencies
Works collaboratively to support HFM and home visiting implementation with state and private organizations
Performs other duties as needed
PREFERRED QUALIFICATIONS:
Experience in community based, family support services; and/or long-term home visiting services
Experience in supervision within human services
Experience working with youth, young parents, or parents
Experience or knowledge of early childhood
Knowledge of Healthy Families America-model or other evidence-based home visiting programs
Strong written and oral communication skills
Bilingual a plus
Strong analytical skills
Knowledge of the principles and practices of office management
Knowledge of types and uses of general office equipment
Knowledge of the methods used in the preparation of charts, graphs and tables
Knowledge of the methods of general report writing
Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations
Ability to gather information by examining records and documents and by questioning individuals.
Ability to assemble items of information in accordance to with established procedures
Ability to determine proper format and procedure for assembling items of information.
Ability to maintain accurate records.
Ability to prepare and use charts, graphs and tables.
Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequences.
Ability to follow written and oral instructions and communicate effectively in oral expression
Ability to give written and oral instructions in a precise, understandable manner.
Ability to speak publicly to audiences of various sizes
Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluation; determining subordinates’ training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
Ability to establish rapport with others
Ability to establish and maintain harmonious working relationships with others
Ability to deal tactfully with others
Ability to exercise sound judgement
Ability to exercise discretion in handling confidential information
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the-required experience.*
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.*
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
Children's Hospital of Philadelphia
Philadelphia, PA
Job Summary
The Pediatric KIDney Stone (PKIDS) Care Improvement Network, which is a community of patients, caregivers, and clinicians who perform collaborative studies of kidney stones at 23 pediatric healthcare systems in the United States, seeks to generate and apply knowledge that improves the lives of pediatric patients with kidney stones. This PCORI-funded 12-week follow-up prospective cohort study will compare stone clearance and patients' experiences for the three existing surgical treatments to remove stones: ureteroscopy (URS), shockwave lithotripsy (SWL), and percutaneous nephrolithotomy (PCNL) across PKIDS. The resultant knowledge of these patient-centered outcomes will improve pre- and intra-operative decision-making about the surgical management of stones.
This individual will coordinate and help implement operations related to the main study, oversee regulatory activities, and supervise recruitment efforts across PKIDS sites. He/she would also assist with coordination of ancillary study activities related to both the PKIDS Network and general research program.
Job Responsibilities
Assist with supervision, training, and support of staff to ensure compliance with study protocol, NIH and FDA policies. Includes onboarding personnel.
Work collaboratively and effectively with the individual study management teams, various core groups at CHOP’s Research Institute and other participating institutions.
As part of study team, develop, review, and update program policies and procedures as needed.
Facilitate and/or run research/project team meetings
Monitor or audit study activities internal and external to CHOP, execution of quality management processes.
Serve as a liaison between Research and other Hospital staff to carry out the needs of the research project(s).
Assist with study database management, analysis of data, and preparation of manuscripts and scientific presentations, as needed.
Lead regulatory efforts, including management of IRB documentation, protocol amendments, etc.
Responsible for Regulatory compliance for clinical research program, including tracking regulatory compliance of external sites.
Applied knowledge of Good Clinical Practice (GCP) guidelines including protection of human research subjects with particular emphasis on pediatrics, definitions and reporting requirement for adverse events, elements of informed consent, Federal Codes, Regulations and Guidelines relevant to the performance and conduct of clinical trials.
Provide supervision and support for other clinical research coordinators and or/ monitors who are assigned to specific protocols and who will help with the overall clinical research of the program.
Screens, recruits, and enrolls patients/research participants
Primary contact for trial for internal and external participants.
Required Education and Experience
Required Education: Bachelor’s Degree in related field
Required Experience: Five (5) years of relevant clinical research coordination experience
Preferred Education, Experience & Cert/Lic
Preferred Education: Master’s degree in a related field
Preferred Experience: Seven (7) years of relevant clinical research coordination experience Preferred Licenses/certificates/registrations:
Completion of Good Clinical Practice (GCP) training
Society of Clinical Research Associates – SoCRA membership or Association of Clinical Research Professionals – ACRP membership
Additional Technical Requirements
Excellent verbal and written communications skills
Excellent time management skills
Ability to collaborate with stakeholders at all levels
Nov 19, 2020
Full time
Job Summary
The Pediatric KIDney Stone (PKIDS) Care Improvement Network, which is a community of patients, caregivers, and clinicians who perform collaborative studies of kidney stones at 23 pediatric healthcare systems in the United States, seeks to generate and apply knowledge that improves the lives of pediatric patients with kidney stones. This PCORI-funded 12-week follow-up prospective cohort study will compare stone clearance and patients' experiences for the three existing surgical treatments to remove stones: ureteroscopy (URS), shockwave lithotripsy (SWL), and percutaneous nephrolithotomy (PCNL) across PKIDS. The resultant knowledge of these patient-centered outcomes will improve pre- and intra-operative decision-making about the surgical management of stones.
This individual will coordinate and help implement operations related to the main study, oversee regulatory activities, and supervise recruitment efforts across PKIDS sites. He/she would also assist with coordination of ancillary study activities related to both the PKIDS Network and general research program.
Job Responsibilities
Assist with supervision, training, and support of staff to ensure compliance with study protocol, NIH and FDA policies. Includes onboarding personnel.
Work collaboratively and effectively with the individual study management teams, various core groups at CHOP’s Research Institute and other participating institutions.
As part of study team, develop, review, and update program policies and procedures as needed.
Facilitate and/or run research/project team meetings
Monitor or audit study activities internal and external to CHOP, execution of quality management processes.
Serve as a liaison between Research and other Hospital staff to carry out the needs of the research project(s).
Assist with study database management, analysis of data, and preparation of manuscripts and scientific presentations, as needed.
Lead regulatory efforts, including management of IRB documentation, protocol amendments, etc.
Responsible for Regulatory compliance for clinical research program, including tracking regulatory compliance of external sites.
Applied knowledge of Good Clinical Practice (GCP) guidelines including protection of human research subjects with particular emphasis on pediatrics, definitions and reporting requirement for adverse events, elements of informed consent, Federal Codes, Regulations and Guidelines relevant to the performance and conduct of clinical trials.
Provide supervision and support for other clinical research coordinators and or/ monitors who are assigned to specific protocols and who will help with the overall clinical research of the program.
Screens, recruits, and enrolls patients/research participants
Primary contact for trial for internal and external participants.
Required Education and Experience
Required Education: Bachelor’s Degree in related field
Required Experience: Five (5) years of relevant clinical research coordination experience
Preferred Education, Experience & Cert/Lic
Preferred Education: Master’s degree in a related field
Preferred Experience: Seven (7) years of relevant clinical research coordination experience Preferred Licenses/certificates/registrations:
Completion of Good Clinical Practice (GCP) training
Society of Clinical Research Associates – SoCRA membership or Association of Clinical Research Professionals – ACRP membership
Additional Technical Requirements
Excellent verbal and written communications skills
Excellent time management skills
Ability to collaborate with stakeholders at all levels