Procurement Systems Manager

  • Executive Ethics Commission
  • Springfield, IL, United States
  • Nov 21, 2017
Full time Administrative IT Manager Technical Support Purchasing-Procurement

Job Description

The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of Procurement Systems Manager with the Chief Procurement Office (CPO) for General Services.

The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer.  The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employees Ethics Act. The Commission is also responsible for appointing the Chief Procurement Officers (CPO). The talented and dedicated staff of the Chief Procurement Office for General Services ensures that the more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable, and in the best interest of the State.

 

The Procurement Systems Manager reports to the project manager, and is responsible for the implementation and coordination of processes, communication, and activities relating to the BidBuy eProcurement system, and the Illinois Procurement Gateway (IPG) procurement system.  The procurement systems manager works with the procurement systems staff, Chief Procurement Office staff, representatives from other state agencies and other government entities to develop and effectuate processes for updates and changes to the procurement systems, coordinate communications with vendors, agencies, and supervise the daily activities of the procurement systems staff.


Responsibilities of the Procurement Systems Manager include:

  • Supports the processes and procedures under the Chief Procurement Officer’s statutory authority through comprehensive understanding of the BidBuy and IPG system functions.  Exercises judgment and discretion in providing information, guidance, and assistance with procurement system functions.  Investigates, resolves, and / or escalates problems as needed. 
  • Develops system resources, providing for data security, strategic processing, and disaster recovery.  Confers with management and Chief Procurement Office staff on the integration of program function activities to resolve administrative problems and system function improvements. 
  • Develops and utilizes professional channels of communication. Establishes and maintains ongoing communications with private and public organizations and representatives from offices of other elected officials, state agencies, and local government regarding system policies, improvements, and problems.
  • Works with systems staff and BidBuy team to collect, analyze, interpret, manage, and report data as needed to fulfill routine and/or specific internal and external reporting requests and requirements, and works collaboratively with other units to provide data and analysis as needed to make informed decisions. 
  • Supervises subordinate staff: plans the work to be accomplished, sets priorities, plans work schedules and sequences of operations to assure an even flow and distribution of work.  Prepares, conducts, and signs performance reviews.  Provides for employee motivation and development.
  • Guides procurement systems staff to ensure successful functioning of registration, training for all users (vendor, internal, administrators), and use of procurement systems.  Collaborates with management and systems staff to ensure Chief Procurement Officer mandated processes and procedures are accurately executed through the successful functioning of the BidBuy and IPG systems. Directs procurement system staff in completing updates and maintenance.
  • Trains and instructs procurement systems staff in position responsibilities, BidBuy and Illinois Procurement Gateway policies, processes, and procedures.  Works with management and other units to ensure supplementary training is provided as appropriate.
  • Participates in professional development opportunities, and is knowledgeable about best practices and advances in the use of Internet technology for procurement functions.

 

Minimum Requirements:

To become a part of this energetic and exceptional organization the Procurement Systems Manager must possess the following qualifications and skills:

 

Essential

  • Requires a bachelor level degree from an accredited college or university, preferably with courses in public administration, business administration, communications, management, management information systems, operations management, procurement, or other disciplines related to responsibilities of the procurement systems manager. Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
  • Requires working knowledge of the use of computer and desktop software, including Microsoft Windows and Microsoft Office Suite.
  • Requires knowledge of computer software, and familiarity with databases and website functionality.
  • Requires ability to establish and maintain satisfactory working relationships.
  • Must be able to exercise initiative and resourcefulness in meeting objectives.
  • Requires excellent organizational and project management skills.
  • Requires ability to multitask to meet objectives of several projects with concurrent timelines and due dates.
  • Requires ability to exercise judgment and discretion in developing, implementing and interpreting policies and procedures.
  • Must be able to identify complex problems and review related information to develop and evaluate options and implement solutions.
  • Must be able to appropriately tailor delivery of information to intended audience including large groups or in a one-on-one setting.
  • Skilled at providing knowledgeable and effective customer service.

 

Preferences

  • A working knowledge of the functions of state government and of the character of relationships between the executive branch with the other branches, and between the executive branch, legislature, and other state entities.
  • Knowledge of the State of Illinois Procurement Code.
  • Prior experience implementing a new system for a business or integrating a new system within an organization’s operations.

 

 

Office Information
The Procurement Systems Manager works in a collaborative environment.  Successful members of this team are detail-oriented, energetic, and positive.  This position will interact with the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire. 
 

Address:  401 South Spring Street, William Stratton Building,

Springfield, Illinois 62706

Work hours: This is a full-time position with a work week consisting of 37 ½ hours per week during normal business hours.

 

Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options.  Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.

 This is a non-code position.  This position is not subject to collective bargaining and does not require a current grade from Central Management Services.

NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.

Agency Contact: Executive Ethics Commission
Human Resources Office
401 South Spring Street, William Stratton Building, Room 515
Springfield, Illinois 62706

How to Apply
Applicants should send the following to the address above by 4:30pm on Wednesday, November 29, 2017:

  • A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
  • A detailed resume.

Applicants may also submit required information via email to Rebecca.Shuster@illinois.gov.

The Executive Ethics Commission is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations.
 
The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.

Occupations

Program Management, Other, Purchasing

Salary

$70,000/year - $81,000/year