Legal Administrative Assistant [NSP-10]

  • ACLU
  • New York, NY, United States
  • Jan 09, 2018
Full time Administrative Assistant

Job Description

JANUARY 5, 2018

Career Opportunity

Legal Administrative Assistant [NSP-10]

American Civil Liberties Union Foundation

National Security Project, New York, NY

For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.

The National Security Project of the ACLU's National office in New York City seeks applications for a full-time Legal Administrative Assistant position.


The National Security Project is part of the ACLU’s Center for Democracy, which works to strengthen democratic institutions and values, including the values of government transparency and accountability, and to reinforce the United States’ commitment to human rights and the rule of law. The Center for Democracy includes, in addition to the National Security Project, the Human Rights Program, the Project on Speech, Privacy, and Technology, the Immigrants’ Rights Project, and the Voting Rights Project.

The National Security Project is dedicated to ensuring that U.S. national security policies and practices are consistent with the Constitution, civil liberties, and human rights. The Project seeks to ensure that our nation’s core democratic values are the foundation of its strength and security, and that our government’s response to national security concerns comport with those values. Through litigation and advocacy strategies, the National Security Project responds to specific government measures, and strives also to educate the public and shape the law so that the courts, Congress, and citizenry can serve as an enduring check against abuse.

The National Security Project’s litigation and advocacy focuses on issues including: government surveillance, targeted killing, unlawful detention, accountability for torture, discrimination, censorship, and secrecy.


The Legal Administrative Assistant provides clerical support for the Project's cases and other activities. The position provides an opportunity to learn about current human rights and civil liberties issues stemming from the government's national security policies. The Legal Administrative Assistant’s responsibilities are:

  • Handle general clerical and administrative duties for the Project including processing invoices, tracking expenses and case costs, preparing expense reports, ordering supplies, etc.
  • Type, prepare, proofread, and edit legal and other documents.
  • Maintain and organize electronic and hardcopy files for cases and advocacy projects.
  • Draft correspondence and other materials as requested; respond to written and verbal inquiries.
  • Conduct factual research, including internet research.
  • Answer telephones, route calls, and take messages.
  • Schedule meetings and conference calls, and prepare relevant materials.
  • Handle travel arrangements for staff.
  • Fax, copy, mail and complete other general administrative tasks as assigned.
  • Communicate routine and/or procedural guidance on projects assigned by managers.
  • Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance.


  • Must possess strong administrative, organizational, and time management skills.
  • Must possess strong research, writing, and proofreading skills.
  • Must be detail oriented and adept at managing multiple tasks simultaneously.
  • Must have excellent communication and interpersonal skills, and an excellent telephone manner. 
  • Must be proficient in Microsoft Office Suite (i.e. Word, Excel, Outlook) and have experience with Internet research.
  • Must be a self-starter, take initiative, and work well in a fast paced environment.
  • Demonstrated ability to work independently, as well as within a team.
  • A demonstrated interest in human rights and civil liberties issues relating to national security is preferred, but not required.
  • Bachelor’s degree or 1-2 years related work experience required.


Salary for this position is $49,486. Generous benefits package provided.



Please send a cover letter, resume, short writing sample, and the names of three references with contact information to:  Reference [NSP-10/ACLU] in the subject line.  Please indicate in your cover letter where you found this job listing. 

Please note that this is not the general ACLU applicant email address. This email address is specific to the National Security Project posting. In order to ensure your application is received please make certain it is sent to the correct e-mail address. You can expect to receive an automatic response that acknowledges the submission of application materials.

Please indicate in your cover letter where you learned of this career opportunity.

Applications will be accepted until the position is filled.

This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the description and/or posting at any time without advance notice.

ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, record of arrest or conviction.

The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.

We encourage applicants with disabilities who may need accommodations in the application process to Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.

The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”


Salary for this position is $49,486