About KIND:
Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied refugee and migrant children. Launched in 2008, KIND champions a world in which every child’s rights and well-being are protected throughout their journey to safety. KIND has accepted over 23,000 referrals of children seeking legal representation in their immigration proceedings. KIND has welcomed more than 41,000 attendees to trainings since its founding, cultivating partnerships with over 670 law firms, corporate legal departments, law schools, and bar associations across the country.
KIND’s social services program ensures that migrant and refugee children – who have often endured trauma – receive counseling, educational support, medical care, and other comprehensive services.
To address the root causes of child migration from Central America, and strengthen the protection of unaccompanied children, KIND advocates for policy changes and educates lawmakers, the media, and the broader public on the conditions that drive these children to flee their home countries. KIND supports children returning to their home countries by connecting them to essential support services and sponsors gender-based violence prevention programs in Central America to protect children in countries of origin and transit.
KIND is also building upon its expertise in the protection of unaccompanied children to encourage the development of pro bono initiatives across Europe in partnership with European NGOs.
Position Summary:
KIND seeks a Social Services Supervisor to manage daily social services operations of 2-3 field offices to include in-house programming, data management, reflective supervision, subject matter expertise and training on trauma-informed and client centered interventions, and crisis responses. The Social Services Supervisor will also oversee specific program areas and support the national Social Services team with other essential management duties, including fostering a culture of wellness, supervising MSW interns and leveraging community resources. They will staff a small caseload of critical cases and provide clinical consultation for the legal teams.
Essential Functions:
Staffs a small caseload of critical referrals in office where the supervisor is located.
Oversees daily management and operations of 2-3 field offices (grouped regionally or by commonalities of programming, reporting laws, etc.,).
Ensures Social Services Coordinators (SSCs) adhere to policies and procedures.
Provides weekly reflective supervision to Social Service Coordinators and meet monthly with Managing Attorney at field offices.
Develops a framework for new supervision structure to support implementation across other offices.
Provides therapeutic support and crisis management with the legal team.
Coordinates Crisis Planning and protocols as part of the agency-wide implementation.
Supervises MSW interns housed in field office where supervisor is located.
Monitors, reviews, and makes recommendations for in-house therapeutic activities, resource fairs and preventive programming.
Completes reports to meet both internal and external program requirements in a timely manner.
KIND will evaluate proven local practices and institutionalize and share them across all of KIND’s offices.
Develops a consistent, high-quality approach to supervision, and expansion of in-house programming.
Supports assigned offices’ therapeutic programming and specific initiatives around client support.
Qualifications and Requirements:
Master’s degree in social work or advanced degree in a related field, preferably in social work, counseling, or related specialty (LMSW, LCSW, LPC, LMHC).
Advanced fluency in English and Spanish, spoken and written, is required.
Licensure (or able to obtain licensure within six months of hire), SIFI certification, and experience supervising MSW interns.
Minimum five years of experience working with immigrant populations, unaccompanied minors, at-risk youth, or young children (depending on the location).
Minimum of 2 years of experience in a supervisory role in social services or non-profit organizations.
Experience providing guidance and crisis management and direct oversight of administrative and clinical supervision and staff performance evaluation.
Advanced skills in Microsoft Suite including Outlook, Excel (including formula function), and Teams; competence with technology-related items including audio-video set-up and execution.
Demonstrated commitment to improving and/or understanding issues impacting immigrants in the U.S.; preferred experience working with trauma survivors.
Experience working with immigrant and refugee children and youth, LGBTQA communities.
Ability to work independently, anticipate needs, and take initiative in a high volume, fast-paced environment.
Experience supervising interns and volunteers; highly skilled at conducting outreach and managing external partnerships.
Experience in data entry and/or data management; experience in case and document database navigation such as ShareFile and Legal Server, including running and interpreting reports.
Ability to handle tech-related responsibilities including management of digital calendars and video conferencing.
Strong record of intercultural responsiveness, sensitivity and awareness, and cross-cultural communication skills, responsive practice, and a racial equity lens.
Ability to effectively conduct trainings to diverse audiences in person and virtually.
Experience working with multidisciplinary or interdisciplinary teams.
Excellent organizational, time management skills, and attention to detail; ability to work collaboratively; excellent writing and oral communication skills.
Ability to thrive in a high-volume workload with fast-changing deadlines and priorities.
Ability to travel as assigned.
Ability to work within an office environment, have regular interaction via telephone, teleconference, IM and email with KIND’s team and have in-person meetings with clients.
Excellent written and oral communication skills in English.
Working knowledge of Microsoft Office Suites (such as Teams, Excel, etc.).
Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
Salary Range: $80,000 - $85,800 a year
Benefits: Discover the perks of working for KIND
KIND requires all staff be COVID vaccinated with the exception of those who have medical or religious beliefs exemptions.
Mar 13, 2024
Full time
About KIND:
Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied refugee and migrant children. Launched in 2008, KIND champions a world in which every child’s rights and well-being are protected throughout their journey to safety. KIND has accepted over 23,000 referrals of children seeking legal representation in their immigration proceedings. KIND has welcomed more than 41,000 attendees to trainings since its founding, cultivating partnerships with over 670 law firms, corporate legal departments, law schools, and bar associations across the country.
KIND’s social services program ensures that migrant and refugee children – who have often endured trauma – receive counseling, educational support, medical care, and other comprehensive services.
To address the root causes of child migration from Central America, and strengthen the protection of unaccompanied children, KIND advocates for policy changes and educates lawmakers, the media, and the broader public on the conditions that drive these children to flee their home countries. KIND supports children returning to their home countries by connecting them to essential support services and sponsors gender-based violence prevention programs in Central America to protect children in countries of origin and transit.
KIND is also building upon its expertise in the protection of unaccompanied children to encourage the development of pro bono initiatives across Europe in partnership with European NGOs.
Position Summary:
KIND seeks a Social Services Supervisor to manage daily social services operations of 2-3 field offices to include in-house programming, data management, reflective supervision, subject matter expertise and training on trauma-informed and client centered interventions, and crisis responses. The Social Services Supervisor will also oversee specific program areas and support the national Social Services team with other essential management duties, including fostering a culture of wellness, supervising MSW interns and leveraging community resources. They will staff a small caseload of critical cases and provide clinical consultation for the legal teams.
Essential Functions:
Staffs a small caseload of critical referrals in office where the supervisor is located.
Oversees daily management and operations of 2-3 field offices (grouped regionally or by commonalities of programming, reporting laws, etc.,).
Ensures Social Services Coordinators (SSCs) adhere to policies and procedures.
Provides weekly reflective supervision to Social Service Coordinators and meet monthly with Managing Attorney at field offices.
Develops a framework for new supervision structure to support implementation across other offices.
Provides therapeutic support and crisis management with the legal team.
Coordinates Crisis Planning and protocols as part of the agency-wide implementation.
Supervises MSW interns housed in field office where supervisor is located.
Monitors, reviews, and makes recommendations for in-house therapeutic activities, resource fairs and preventive programming.
Completes reports to meet both internal and external program requirements in a timely manner.
KIND will evaluate proven local practices and institutionalize and share them across all of KIND’s offices.
Develops a consistent, high-quality approach to supervision, and expansion of in-house programming.
Supports assigned offices’ therapeutic programming and specific initiatives around client support.
Qualifications and Requirements:
Master’s degree in social work or advanced degree in a related field, preferably in social work, counseling, or related specialty (LMSW, LCSW, LPC, LMHC).
Advanced fluency in English and Spanish, spoken and written, is required.
Licensure (or able to obtain licensure within six months of hire), SIFI certification, and experience supervising MSW interns.
Minimum five years of experience working with immigrant populations, unaccompanied minors, at-risk youth, or young children (depending on the location).
Minimum of 2 years of experience in a supervisory role in social services or non-profit organizations.
Experience providing guidance and crisis management and direct oversight of administrative and clinical supervision and staff performance evaluation.
Advanced skills in Microsoft Suite including Outlook, Excel (including formula function), and Teams; competence with technology-related items including audio-video set-up and execution.
Demonstrated commitment to improving and/or understanding issues impacting immigrants in the U.S.; preferred experience working with trauma survivors.
Experience working with immigrant and refugee children and youth, LGBTQA communities.
Ability to work independently, anticipate needs, and take initiative in a high volume, fast-paced environment.
Experience supervising interns and volunteers; highly skilled at conducting outreach and managing external partnerships.
Experience in data entry and/or data management; experience in case and document database navigation such as ShareFile and Legal Server, including running and interpreting reports.
Ability to handle tech-related responsibilities including management of digital calendars and video conferencing.
Strong record of intercultural responsiveness, sensitivity and awareness, and cross-cultural communication skills, responsive practice, and a racial equity lens.
Ability to effectively conduct trainings to diverse audiences in person and virtually.
Experience working with multidisciplinary or interdisciplinary teams.
Excellent organizational, time management skills, and attention to detail; ability to work collaboratively; excellent writing and oral communication skills.
Ability to thrive in a high-volume workload with fast-changing deadlines and priorities.
Ability to travel as assigned.
Ability to work within an office environment, have regular interaction via telephone, teleconference, IM and email with KIND’s team and have in-person meetings with clients.
Excellent written and oral communication skills in English.
Working knowledge of Microsoft Office Suites (such as Teams, Excel, etc.).
Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
Salary Range: $80,000 - $85,800 a year
Benefits: Discover the perks of working for KIND
KIND requires all staff be COVID vaccinated with the exception of those who have medical or religious beliefs exemptions.
Job Summary
Do you enjoy working with student’s and have a desire to help students succeed on their educational journey? If so, Hawkeye Community has an opportunity for you!
Student Services is looking for a full-time Academic/College Success Specialist or Advisor to join their team. This position is part of the advising team whose goal is to help students from orientation through graduation by building relationships with them. As the full time Academic/College Success Specialist you will primarily focus on the advising and retention of students by coordinating semester registration procedures, providing advising for students, as well as providing referrals to on-campus and off-campus resources. This position also develops educational plans consistent with students’ career/life goals and objectives and advises students on appropriate courses.
Additionally, this position coordinates and delivers educational and career activities/workshops individually and to groups, collaborates with Student Services staff, faculty, student educational resources, and other College staff relative to retention planning issues and related activities. Furthermore, as the College/Academic Success Specialist, you work with students by assisting them regarding program advising and referral to academic, non-academic and community services as well as coordinating and providing transfer information for colleges and universities.
If you are looking to build relationships, make a difference in the success of our students and help people through their college career, you may be a good fit. You will work with a great group of people who strive to make the student experience the best it can be as our team takes great pride in our student success.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Organizes and prepares student files and degree audits for registration, verifying graduation status, and appropriate advising.
Review high school transcripts as well as standardized test scores to determine appropriate placement in courses. Advise students of results.
Prepare student schedules.
Provides appropriate referrals to Hawkeye's academic support services, financial assistance, advising, mental health counseling, and student health clinic services to enhance each individual student’s program completion.
Facilitates a collaborative process with faculty and staff to retain and increase persistence rates for program students.
Integrates intervention practices and support services for students who lack performance and/or attendance which may cause barriers to successful completion of course work.
Addresses and mediates student conflict.
Reviews academic evaluations to determine a student's remaining coursework.
Responsible for inputting work alerts in CRM Advise and addresses concerns to promote student success.
Conveys and interprets college requirements, policies, and procedures, and provides appropriate referrals to college and community resources.
Presents and coordinates workshops for students, faculty, and staff.
Assists with tour days such as Experience Hawkeye and other events as assigned.
Creates and presents new student orientation presentations for new incoming students.
Advises students on appropriate course placement consistent with student goals.
Advises students regarding assessment results and developmental course placement.
Manages student progress through individual appointments and in group settings.
Utilizes Datatel/Colleague and WebAdvisor software to manage student progress via student record reports.
Uses student development and case management models to aid in the personal growth and development of students.
Records and maintains accurate records of student interactions in CRM Advise.
Uses CRM Advise as a metric to gauge student success and retention.
Develops and maintains student program planning worksheets and/or transfer plans and tip sheets for transfer institutions and majors.
Assist current students with tasks such as registering, making changes to courses and/or course schedules as well as withdrawing from classes.
Educate students regarding financial aid awards. Assist students with the financial aid suspension appeals process which includes obtaining supporting documentation, completing the required academic planning worksheets, and reviewing forms to maintain financial aid eligibility.
Resolves issues using defined policies, practices, and professional knowledge as reference.
Interprets standardized tests including Accuplacer, COMPASS, CLEP, ACT and SAT, used for advising and course placement.
Participates in campus committees as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Performs other duties as assigned.
**If selected hire possesses a Master level degree, the assignment of job and paygrade will increase to an Academic/College Success Advisor level position. Teaching responsibilities will then be an additional essential job function.
Minimum Requirements
Bachelor’s degree in Education or Student Affairs, Higher Education Administration, Social Work, Conflict Resolution or related field.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of degree/course requirements, transfer policies and recommendations for 4-year transfer institutions.
Knowledge of basic Financial Aid policies.
Skills in Google Suite/Document, Microsoft Office including, Excel, Word, and PowerPoint, Colleague, FileDirector, CRM, Zoom, Canva, and Canvas, Calendly and other related software.
Demonstrate ability to perform public speaking engagements such as presenting to various audiences.
Ability to demonstrate strong interpersonal communication.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Demonstrated ability to work independently with limited supervision.
Demonstrated ability to plan, organize, and complete advising goals and objectives.
Ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Demonstrated ability to perform critical thinking and troubleshooting tasks.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Master’s degree in student affairs, higher education administration, social work, conflict resolution, or related field.
Experience in teaching or advising in higher education.
**If selected hire possesses a Master level degree, the assignment of job and paygrade will increase to an Academic/College Success Advisor level position. Teaching responsibilities will then be an additional essential job function.
Working Conditions
Anticipated schedule is: Monday – Friday 8:00am - 4:30pm with occasional evenings and Saturday hours during the start of semesters and for special events.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Full time, exempt position with a comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary will be commensurate with the applicant’s education and experience.
The salary range for the positions begin at:
Academic/College Success Specialist: $41,500
Academic/College Success Advisor: $43,600
Salary will be commensurate with the candidate’s education and experience.
**If selected hire possesses a Master level degree, the assignment of job and paygrade will increase to an Academic/College Success Advisor level position. Teaching responsibilities will then be an additional essential job function.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jan 17, 2024
Full time
Job Summary
Do you enjoy working with student’s and have a desire to help students succeed on their educational journey? If so, Hawkeye Community has an opportunity for you!
Student Services is looking for a full-time Academic/College Success Specialist or Advisor to join their team. This position is part of the advising team whose goal is to help students from orientation through graduation by building relationships with them. As the full time Academic/College Success Specialist you will primarily focus on the advising and retention of students by coordinating semester registration procedures, providing advising for students, as well as providing referrals to on-campus and off-campus resources. This position also develops educational plans consistent with students’ career/life goals and objectives and advises students on appropriate courses.
Additionally, this position coordinates and delivers educational and career activities/workshops individually and to groups, collaborates with Student Services staff, faculty, student educational resources, and other College staff relative to retention planning issues and related activities. Furthermore, as the College/Academic Success Specialist, you work with students by assisting them regarding program advising and referral to academic, non-academic and community services as well as coordinating and providing transfer information for colleges and universities.
If you are looking to build relationships, make a difference in the success of our students and help people through their college career, you may be a good fit. You will work with a great group of people who strive to make the student experience the best it can be as our team takes great pride in our student success.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Organizes and prepares student files and degree audits for registration, verifying graduation status, and appropriate advising.
Review high school transcripts as well as standardized test scores to determine appropriate placement in courses. Advise students of results.
Prepare student schedules.
Provides appropriate referrals to Hawkeye's academic support services, financial assistance, advising, mental health counseling, and student health clinic services to enhance each individual student’s program completion.
Facilitates a collaborative process with faculty and staff to retain and increase persistence rates for program students.
Integrates intervention practices and support services for students who lack performance and/or attendance which may cause barriers to successful completion of course work.
Addresses and mediates student conflict.
Reviews academic evaluations to determine a student's remaining coursework.
Responsible for inputting work alerts in CRM Advise and addresses concerns to promote student success.
Conveys and interprets college requirements, policies, and procedures, and provides appropriate referrals to college and community resources.
Presents and coordinates workshops for students, faculty, and staff.
Assists with tour days such as Experience Hawkeye and other events as assigned.
Creates and presents new student orientation presentations for new incoming students.
Advises students on appropriate course placement consistent with student goals.
Advises students regarding assessment results and developmental course placement.
Manages student progress through individual appointments and in group settings.
Utilizes Datatel/Colleague and WebAdvisor software to manage student progress via student record reports.
Uses student development and case management models to aid in the personal growth and development of students.
Records and maintains accurate records of student interactions in CRM Advise.
Uses CRM Advise as a metric to gauge student success and retention.
Develops and maintains student program planning worksheets and/or transfer plans and tip sheets for transfer institutions and majors.
Assist current students with tasks such as registering, making changes to courses and/or course schedules as well as withdrawing from classes.
Educate students regarding financial aid awards. Assist students with the financial aid suspension appeals process which includes obtaining supporting documentation, completing the required academic planning worksheets, and reviewing forms to maintain financial aid eligibility.
Resolves issues using defined policies, practices, and professional knowledge as reference.
Interprets standardized tests including Accuplacer, COMPASS, CLEP, ACT and SAT, used for advising and course placement.
Participates in campus committees as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Performs other duties as assigned.
**If selected hire possesses a Master level degree, the assignment of job and paygrade will increase to an Academic/College Success Advisor level position. Teaching responsibilities will then be an additional essential job function.
Minimum Requirements
Bachelor’s degree in Education or Student Affairs, Higher Education Administration, Social Work, Conflict Resolution or related field.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of degree/course requirements, transfer policies and recommendations for 4-year transfer institutions.
Knowledge of basic Financial Aid policies.
Skills in Google Suite/Document, Microsoft Office including, Excel, Word, and PowerPoint, Colleague, FileDirector, CRM, Zoom, Canva, and Canvas, Calendly and other related software.
Demonstrate ability to perform public speaking engagements such as presenting to various audiences.
Ability to demonstrate strong interpersonal communication.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Demonstrated ability to work independently with limited supervision.
Demonstrated ability to plan, organize, and complete advising goals and objectives.
Ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Demonstrated ability to perform critical thinking and troubleshooting tasks.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Master’s degree in student affairs, higher education administration, social work, conflict resolution, or related field.
Experience in teaching or advising in higher education.
**If selected hire possesses a Master level degree, the assignment of job and paygrade will increase to an Academic/College Success Advisor level position. Teaching responsibilities will then be an additional essential job function.
Working Conditions
Anticipated schedule is: Monday – Friday 8:00am - 4:30pm with occasional evenings and Saturday hours during the start of semesters and for special events.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Full time, exempt position with a comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary will be commensurate with the applicant’s education and experience.
The salary range for the positions begin at:
Academic/College Success Specialist: $41,500
Academic/College Success Advisor: $43,600
Salary will be commensurate with the candidate’s education and experience.
**If selected hire possesses a Master level degree, the assignment of job and paygrade will increase to an Academic/College Success Advisor level position. Teaching responsibilities will then be an additional essential job function.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Washington State Department of Ecology
Union Gap, Washington
Keeping Washington Clean and Evergreen The Central Region Director’s Office within the Department of Ecology is looking to fill a Receptionist (Office Assistant 3) position. This position will be located in our Central Region Office (CRO) in Union Gap, WA . Upon hire, you must live within a commutable distance from the duty station. In this role, you will serve as the receptionist and first point of contact for the Central Region Office (CRO). You’ll work with Ecology’s ten environmental programs, private stakeholders, and a variety of government agencies. You will direct calls, visitors, and staff; conduct records management, facility management, data entry, State Environmental Policy Act (SEPA) routing, distributing and processing mail/packages and serve as backup for the Customer Service Specialist 2 (Fleet Coordinator). You will also be the first point of contact for incidents that require documenting pertinent information and transferring to the Environmental Report Tracking System (ERTS) Coordinator for follow up. This position embodies the One-Ecology philosophy, requires a high degree of professionalism, ability to multi-task and provide excellent customer service. The ideal candidate will be bilingual and able to communicate in both English and Spanish. The mission of the Department of Ecology (Ecology) is to protect, preserve and enhance Washington’s land, air and water for current and future generations. The Central Regional Director's team is a group of hardworking individuals that take pride in their work and being a "team." It's a supportive environment where members of the team are encouraged to find new and improved ways of doing things. Telework options for this position: This position is required to work in the office Monday – Friday, 8 am – 5 pm. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and is subject to change. Application Timeline: The positions will remain open until filled, with an initial screening date of May 15, 2023. In order to be considered for initial screening, please submit an application on or before of May 14, 2023. The agency reserves the right to make an appointment any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
As our first point of contact, you will manage the front lobby area and our main Ecology phone line, responding to general inquiries from the public in both English and Spanish, government agencies and staff, both in person and over the phone so you will need to be able to multi-task while maintaining a high level of professionalism. You will engage with Ecology’s ten environmental programs and make determinations on directing inquiries. You’ll be responsible for coordinating emergency personnel (i.e. fire, police and medical) that come to the building in response to an emergency, serving as the first line of security for the Central Region Office. What you will do:
Use a multi-functional telephone with five incoming lines.
Process outgoing and incoming mail.
Direct customers to appropriate staff for assistance, handling multiple forms of communication simultaneously, and providing courteous customer service.
Use agency standard computer and computer software to:
Create, maintain, and print documents.
Access information on the web page.
Communicate through electronic mail.
Access the calendar and schedule time.
Schedule conference rooms.
Communicate effectively, verbally and in writing, with co-workers, agency staff, private sector and other government agencies. Maintain effective working relationships.
Participate in group processes and on teams.
Provide positive, accurate and pleasant customer service to external clients.
Take accurate messages and forward messages to the appropriate personnel.
Perform clerical support duties including but not limited to creating emails, typing letters, making copies, and scheduling meetings for the Region’s Business Administrator and other staff.
Research and produce copies of well logs for customers.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. A high school diploma or GED AND Two (2) years of clerical experience. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience working with diverse communities.
Microsoft Office Suite.
Ability to communicate fluently and effectively in English and Spanish.
Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Per Governor Inslee’s Directive 22-13.1 , state employees must be fully vaccinated effective November 4, 2022. Providing proof of being fully vaccinated is a condition of employment and your vaccine status will be verified prior to starting work. Being fully vaccinated means two weeks after you have received the second dose in a two-dose series of a COVID-19 vaccine or a single-dose COVID-19 vaccine authorized for emergency use, licensed or otherwise authorized or approved by the U.S. Food and Drug Administration or listed for emergency use or otherwise approved by the World Health Organization. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination” in the subject line.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Joy Espinoza at Joy.Espinoza@ecy.wa.gov . Please do not contact Joy to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
May 08, 2023
Full time
Keeping Washington Clean and Evergreen The Central Region Director’s Office within the Department of Ecology is looking to fill a Receptionist (Office Assistant 3) position. This position will be located in our Central Region Office (CRO) in Union Gap, WA . Upon hire, you must live within a commutable distance from the duty station. In this role, you will serve as the receptionist and first point of contact for the Central Region Office (CRO). You’ll work with Ecology’s ten environmental programs, private stakeholders, and a variety of government agencies. You will direct calls, visitors, and staff; conduct records management, facility management, data entry, State Environmental Policy Act (SEPA) routing, distributing and processing mail/packages and serve as backup for the Customer Service Specialist 2 (Fleet Coordinator). You will also be the first point of contact for incidents that require documenting pertinent information and transferring to the Environmental Report Tracking System (ERTS) Coordinator for follow up. This position embodies the One-Ecology philosophy, requires a high degree of professionalism, ability to multi-task and provide excellent customer service. The ideal candidate will be bilingual and able to communicate in both English and Spanish. The mission of the Department of Ecology (Ecology) is to protect, preserve and enhance Washington’s land, air and water for current and future generations. The Central Regional Director's team is a group of hardworking individuals that take pride in their work and being a "team." It's a supportive environment where members of the team are encouraged to find new and improved ways of doing things. Telework options for this position: This position is required to work in the office Monday – Friday, 8 am – 5 pm. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and is subject to change. Application Timeline: The positions will remain open until filled, with an initial screening date of May 15, 2023. In order to be considered for initial screening, please submit an application on or before of May 14, 2023. The agency reserves the right to make an appointment any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
As our first point of contact, you will manage the front lobby area and our main Ecology phone line, responding to general inquiries from the public in both English and Spanish, government agencies and staff, both in person and over the phone so you will need to be able to multi-task while maintaining a high level of professionalism. You will engage with Ecology’s ten environmental programs and make determinations on directing inquiries. You’ll be responsible for coordinating emergency personnel (i.e. fire, police and medical) that come to the building in response to an emergency, serving as the first line of security for the Central Region Office. What you will do:
Use a multi-functional telephone with five incoming lines.
Process outgoing and incoming mail.
Direct customers to appropriate staff for assistance, handling multiple forms of communication simultaneously, and providing courteous customer service.
Use agency standard computer and computer software to:
Create, maintain, and print documents.
Access information on the web page.
Communicate through electronic mail.
Access the calendar and schedule time.
Schedule conference rooms.
Communicate effectively, verbally and in writing, with co-workers, agency staff, private sector and other government agencies. Maintain effective working relationships.
Participate in group processes and on teams.
Provide positive, accurate and pleasant customer service to external clients.
Take accurate messages and forward messages to the appropriate personnel.
Perform clerical support duties including but not limited to creating emails, typing letters, making copies, and scheduling meetings for the Region’s Business Administrator and other staff.
Research and produce copies of well logs for customers.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. A high school diploma or GED AND Two (2) years of clerical experience. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience working with diverse communities.
Microsoft Office Suite.
Ability to communicate fluently and effectively in English and Spanish.
Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Per Governor Inslee’s Directive 22-13.1 , state employees must be fully vaccinated effective November 4, 2022. Providing proof of being fully vaccinated is a condition of employment and your vaccine status will be verified prior to starting work. Being fully vaccinated means two weeks after you have received the second dose in a two-dose series of a COVID-19 vaccine or a single-dose COVID-19 vaccine authorized for emergency use, licensed or otherwise authorized or approved by the U.S. Food and Drug Administration or listed for emergency use or otherwise approved by the World Health Organization. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination” in the subject line.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Joy Espinoza at Joy.Espinoza@ecy.wa.gov . Please do not contact Joy to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Job Summary
Do you enjoy working with student’s and helping them achieve their educational goals? If so, Hawkeye Community has an opportunity for you!
Student Services is looking for a full-time Academic/College Success Specialist to join their team. This position is part of the advising team whose goal is to help students from orientation through graduation. As the full time Academic/College Success Specialist you will primarily focus on the advising and retention of students by coordinating semester registration procedures, providing advising for students, as well as providing referrals to on-campus and off-campus resources. This position also develops educational plans consistent with students’ career/life goals and objectives and advises students on appropriate courses.
Additionally, this position coordinates and delivers educational and career activities/workshops individually and to groups, collaborates with Student Services staff, faculty, student educational resources, and other College staff relative to retention planning issues and related activities. Furthermore, as the College/Academic Success Specialist, you work with students by assisting them regarding program advising and referral to academic, non-academic and community services as well as coordinating and providing transfer information for colleges and universities.
If you are looking to make a difference in the success of our students and help people through their college career, you may be a good fit. Their team takes great pride in our student success.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Organizes and prepares student files and degree audits for registration, verifying graduation status, and appropriate advising.
Review high school transcripts as well as standardized test scores to determine appropriate placement in courses. Advise students of results.
Prepare student schedules.
Provides appropriate referrals to Hawkeye's academic support services, financial assistance, advising, mental health counseling, and student health clinic services to enhance each individual student’s program completion.
Facilitates a collaborative process with faculty and staff to retain and increase persistence rates for program students.
Integrates intervention practices and support services for students who lack performance and/or attendance which may cause barriers to successful completion of course work.
Addresses and mediates student conflict.
Reviews academic evaluations to determine a student's remaining coursework.
Responsible for inputting work alerts in CRM Advise and addresses concerns to promote student success.
Conveys and interprets college requirements, policies, and procedures, and provides appropriate referrals to college and community resources.
Presents and coordinates workshops for students, faculty, and staff.
Assists with tour days such as Experience Hawkeye and other events as assigned.
Creates and presents new student orientation presentations for new incoming students.
Advises students on appropriate course placement consistent with student goals.
Advises students regarding assessment results and developmental course placement.
Manages student progress through individual appointments and in group settings.
Utilizes Datatel/Colleague and WebAdvisor software to manage student progress via student record reports.
Uses student development and case management models to aid in the personal growth and development of students.
Records and maintains accurate records of student interactions in CRM Advise.
Uses CRM Advise as a metric to gauge student success and retention.
Develops and maintains student program planning worksheets and/or transfer plans and tip sheets for transfer institutions and majors.
Assist current students with tasks such as registering, making changes to courses and/or course schedules as well as withdrawing from classes.
Educate students regarding financial aid awards. Assist students with the financial aid suspension appeals process which includes obtaining supporting documentation, completing the required academic planning worksheets, and reviewing forms to maintain financial aid eligibility.
Resolves issues using defined policies, practices, and professional knowledge as reference.
Interprets standardized tests including Accuplacer, COMPASS, CLEP, ACT and SAT, used for advising and course placement.
Participates in campus committees as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Performs other duties as assigned.
**If selected hire possesses a Master level degree, the assignment of job and paygrade will increase to an Academic/College Success Advisor level position. Teaching responsibilities will then be an additional essential job function.
Minimum Requirements
Education and Experience
Bachelor’s degree in Education or Student Affairs, Higher Education Administration, Social Work, Conflict Resolution or related field.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of degree/course requirements, transfer policies and recommendations for 4-year transfer institutions.
Knowledge of basic Financial Aid policies.
Skills in Google Suite/Document, Microsoft Office including, Excel, Word, and PowerPoint, Colleague, FileDirector, CRM, Zoom, Canva, and Canvas, Calendly and other related software.
Demonstrate ability to perform public speaking engagements such as presenting to various audiences.
Ability to demonstrate strong interpersonal communication.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Demonstrated ability to work independently with limited supervision.
Demonstrated ability to plan, organize, and complete advising goals and objectives.
Ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Demonstrated ability to perform critical thinking and troubleshooting tasks.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Master’s degree in student affairs, higher education administration, social work, conflict resolution, or related field.
Experience in teaching or advising in higher education.
**If selected hire possesses a Master level degree, the assignment of job and paygrade will increase to an Academic/College Success Advisor level position. Teaching responsibilities will then be an additional essential job function.
Working Conditions
Anticipated schedule is: Monday – Friday 8:00am - 4:30pm with occasional evenings and Saturday hours.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Full time, exempt position with a comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary will be commensurate with the applicant’s education and experience.
Application Procedure
Complete online application at www.hawkeyecollege.edu/employment
Submit/upload a cover letter that briefly addresses the following:
Describe any experience you have had related to advising and assisting college students in an educational setting. Give examples of any experience you have with transfer students or knowledge you have of community college transfer students.
Provide examples of retention strategies you have used. Include examples of how you have worked one-on-one with students and in group settings.
Provide examples of workshop and/or activities that you have developed or presented.
Describe your knowledge of guidance/counseling skills.
Describe any experience you have had in resolving conflicts.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a past/current supervisor.
Submit an online application and all required materials by the deadline of Thursday, April 6, 2023.
**If selected hire possesses a Master level degree, the assignment of job and paygrade will increase to an Academic/College Success Advisor level position. Teaching responsibilities will then be an additional essential job function.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Mar 13, 2023
Full time
Job Summary
Do you enjoy working with student’s and helping them achieve their educational goals? If so, Hawkeye Community has an opportunity for you!
Student Services is looking for a full-time Academic/College Success Specialist to join their team. This position is part of the advising team whose goal is to help students from orientation through graduation. As the full time Academic/College Success Specialist you will primarily focus on the advising and retention of students by coordinating semester registration procedures, providing advising for students, as well as providing referrals to on-campus and off-campus resources. This position also develops educational plans consistent with students’ career/life goals and objectives and advises students on appropriate courses.
Additionally, this position coordinates and delivers educational and career activities/workshops individually and to groups, collaborates with Student Services staff, faculty, student educational resources, and other College staff relative to retention planning issues and related activities. Furthermore, as the College/Academic Success Specialist, you work with students by assisting them regarding program advising and referral to academic, non-academic and community services as well as coordinating and providing transfer information for colleges and universities.
If you are looking to make a difference in the success of our students and help people through their college career, you may be a good fit. Their team takes great pride in our student success.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Organizes and prepares student files and degree audits for registration, verifying graduation status, and appropriate advising.
Review high school transcripts as well as standardized test scores to determine appropriate placement in courses. Advise students of results.
Prepare student schedules.
Provides appropriate referrals to Hawkeye's academic support services, financial assistance, advising, mental health counseling, and student health clinic services to enhance each individual student’s program completion.
Facilitates a collaborative process with faculty and staff to retain and increase persistence rates for program students.
Integrates intervention practices and support services for students who lack performance and/or attendance which may cause barriers to successful completion of course work.
Addresses and mediates student conflict.
Reviews academic evaluations to determine a student's remaining coursework.
Responsible for inputting work alerts in CRM Advise and addresses concerns to promote student success.
Conveys and interprets college requirements, policies, and procedures, and provides appropriate referrals to college and community resources.
Presents and coordinates workshops for students, faculty, and staff.
Assists with tour days such as Experience Hawkeye and other events as assigned.
Creates and presents new student orientation presentations for new incoming students.
Advises students on appropriate course placement consistent with student goals.
Advises students regarding assessment results and developmental course placement.
Manages student progress through individual appointments and in group settings.
Utilizes Datatel/Colleague and WebAdvisor software to manage student progress via student record reports.
Uses student development and case management models to aid in the personal growth and development of students.
Records and maintains accurate records of student interactions in CRM Advise.
Uses CRM Advise as a metric to gauge student success and retention.
Develops and maintains student program planning worksheets and/or transfer plans and tip sheets for transfer institutions and majors.
Assist current students with tasks such as registering, making changes to courses and/or course schedules as well as withdrawing from classes.
Educate students regarding financial aid awards. Assist students with the financial aid suspension appeals process which includes obtaining supporting documentation, completing the required academic planning worksheets, and reviewing forms to maintain financial aid eligibility.
Resolves issues using defined policies, practices, and professional knowledge as reference.
Interprets standardized tests including Accuplacer, COMPASS, CLEP, ACT and SAT, used for advising and course placement.
Participates in campus committees as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Performs other duties as assigned.
**If selected hire possesses a Master level degree, the assignment of job and paygrade will increase to an Academic/College Success Advisor level position. Teaching responsibilities will then be an additional essential job function.
Minimum Requirements
Education and Experience
Bachelor’s degree in Education or Student Affairs, Higher Education Administration, Social Work, Conflict Resolution or related field.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of degree/course requirements, transfer policies and recommendations for 4-year transfer institutions.
Knowledge of basic Financial Aid policies.
Skills in Google Suite/Document, Microsoft Office including, Excel, Word, and PowerPoint, Colleague, FileDirector, CRM, Zoom, Canva, and Canvas, Calendly and other related software.
Demonstrate ability to perform public speaking engagements such as presenting to various audiences.
Ability to demonstrate strong interpersonal communication.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Demonstrated ability to work independently with limited supervision.
Demonstrated ability to plan, organize, and complete advising goals and objectives.
Ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Demonstrated ability to perform critical thinking and troubleshooting tasks.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Master’s degree in student affairs, higher education administration, social work, conflict resolution, or related field.
Experience in teaching or advising in higher education.
**If selected hire possesses a Master level degree, the assignment of job and paygrade will increase to an Academic/College Success Advisor level position. Teaching responsibilities will then be an additional essential job function.
Working Conditions
Anticipated schedule is: Monday – Friday 8:00am - 4:30pm with occasional evenings and Saturday hours.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Full time, exempt position with a comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary will be commensurate with the applicant’s education and experience.
Application Procedure
Complete online application at www.hawkeyecollege.edu/employment
Submit/upload a cover letter that briefly addresses the following:
Describe any experience you have had related to advising and assisting college students in an educational setting. Give examples of any experience you have with transfer students or knowledge you have of community college transfer students.
Provide examples of retention strategies you have used. Include examples of how you have worked one-on-one with students and in group settings.
Provide examples of workshop and/or activities that you have developed or presented.
Describe your knowledge of guidance/counseling skills.
Describe any experience you have had in resolving conflicts.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a past/current supervisor.
Submit an online application and all required materials by the deadline of Thursday, April 6, 2023.
**If selected hire possesses a Master level degree, the assignment of job and paygrade will increase to an Academic/College Success Advisor level position. Teaching responsibilities will then be an additional essential job function.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Job Summary
Are you passionate about making an impact and empowering individuals to pursue an education that fits their career goals? Is it your time to be the difference? If so, Hawkeye Community College has a great opportunity for you.
The Admissions department is looking for a full time Admissions Representative who is excited to have a positive impact on people's lives to join their team.
In the Office of Admissions, the team is passionate about developing student friendly processes and delivering a high-level student service experience. As the Admissions Representative, you would be overseeing a recruitment territory that involves visiting high schools, attending college fairs, and developing community partnerships. Additionally, you would be collaborating with three primary areas in Admissions - CRM, Processing, and Recruitment, as well as working in partnership with Academic Affairs, High School Relations (dual enrollment), Marketing, and other areas across campus to effectively recruit students to Hawkeye Community College.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Implements best practices in recruiting prospective students in assigned territories focused on traditional ages students.
Coordinates and facilitates individual appointments through virtual and in-person opportunities including campus tours, faculty advisor meetings and collaboration with college athletics.
Provides accurate academic and non-credit program information, admission requirements as well as information on financial aid, scholarships and other sources of funding to prospective students.
Verifies and provides follow-up to students regarding their application status, admissions inquiries and requirements via on-site visits, phone, text and email.
Assists in small and large group admissions presentations/activities including public speaking. prospective student campus groups visits.
Assists and participates in the coordination of virtual and face-to-face Experience Hawkeye Visit Days, departmental and other college events.
Organizes high school and college fair visits at select state and regional school systems.
Visits and supports community agencies/organizations to provide resources regarding opportunities at Hawkeye.
Utilizes Recruit CRM to contact and track prospective students.
Creates and distributes informational materials, including website updates and registration session handouts/slideshows.
Develops and maintains positive relationships with school counselors, teachers, and community outreach partners.
Works evenings and weekends as needed.
Participates in internal and external committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate’s degree.
One (1) year of relevant work experience such as customer service, recruitment, territory management, sales etc. or a combination of related education and work experience to total 3 years.
Demonstrated ability to communicate effectively, clearly and concisely, both orally and in writing, in presentations and one-on-one with students and parents.
Demonstrated ability to work a flexible schedule to include evenings and weekends as needed.
Demonstrated ability to complete multiple tasks with frequent interruptions and high volume of work with deadlines.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer.
Demonstrated ability to trave
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Bachelor’s degree in education, communications, student affairs, business, or related field.
Three years of experience in student recruitment, territory management, sales, or other relevant work
Experience in diverse student recruitment.
Experience collaborating with campus, community focused and/or business entities.
Understands the admissions funnel and best practices related to student recruitment and CRM utilization.
Multi-lingual speakers (preferably Spanish).
Community College education and/or work experience.
Working Conditions
Anticipated schedule is Monday – Friday with occasional evenings and/or weekends.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Employment Status
Full time, nonexempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter that addresses the following:
Describe your experience you have had with college admissions and/or recruitment in general.
Explain your working knowledge of computer software including Microsoft Office and Google Suite. Additionally, include any student information systems and/or CRM (Customer Relations Management) systems knowledge or experience.
Describe any experience you have had in customer service to students, faculty, staff, and/or the general public.
Describe the way you are able to create professional relationships and provide specific examples of how you have done this.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Submit the online application and all required materials by Sunday, March 19, 2023.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Feb 21, 2023
Full time
Job Summary
Are you passionate about making an impact and empowering individuals to pursue an education that fits their career goals? Is it your time to be the difference? If so, Hawkeye Community College has a great opportunity for you.
The Admissions department is looking for a full time Admissions Representative who is excited to have a positive impact on people's lives to join their team.
In the Office of Admissions, the team is passionate about developing student friendly processes and delivering a high-level student service experience. As the Admissions Representative, you would be overseeing a recruitment territory that involves visiting high schools, attending college fairs, and developing community partnerships. Additionally, you would be collaborating with three primary areas in Admissions - CRM, Processing, and Recruitment, as well as working in partnership with Academic Affairs, High School Relations (dual enrollment), Marketing, and other areas across campus to effectively recruit students to Hawkeye Community College.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Implements best practices in recruiting prospective students in assigned territories focused on traditional ages students.
Coordinates and facilitates individual appointments through virtual and in-person opportunities including campus tours, faculty advisor meetings and collaboration with college athletics.
Provides accurate academic and non-credit program information, admission requirements as well as information on financial aid, scholarships and other sources of funding to prospective students.
Verifies and provides follow-up to students regarding their application status, admissions inquiries and requirements via on-site visits, phone, text and email.
Assists in small and large group admissions presentations/activities including public speaking. prospective student campus groups visits.
Assists and participates in the coordination of virtual and face-to-face Experience Hawkeye Visit Days, departmental and other college events.
Organizes high school and college fair visits at select state and regional school systems.
Visits and supports community agencies/organizations to provide resources regarding opportunities at Hawkeye.
Utilizes Recruit CRM to contact and track prospective students.
Creates and distributes informational materials, including website updates and registration session handouts/slideshows.
Develops and maintains positive relationships with school counselors, teachers, and community outreach partners.
Works evenings and weekends as needed.
Participates in internal and external committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate’s degree.
One (1) year of relevant work experience such as customer service, recruitment, territory management, sales etc. or a combination of related education and work experience to total 3 years.
Demonstrated ability to communicate effectively, clearly and concisely, both orally and in writing, in presentations and one-on-one with students and parents.
Demonstrated ability to work a flexible schedule to include evenings and weekends as needed.
Demonstrated ability to complete multiple tasks with frequent interruptions and high volume of work with deadlines.
Must possess a current driver’s license valid in the State of Iowa and a driving record insurable by the College’s insurer.
Demonstrated ability to trave
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Bachelor’s degree in education, communications, student affairs, business, or related field.
Three years of experience in student recruitment, territory management, sales, or other relevant work
Experience in diverse student recruitment.
Experience collaborating with campus, community focused and/or business entities.
Understands the admissions funnel and best practices related to student recruitment and CRM utilization.
Multi-lingual speakers (preferably Spanish).
Community College education and/or work experience.
Working Conditions
Anticipated schedule is Monday – Friday with occasional evenings and/or weekends.
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Employment Status
Full time, nonexempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter that addresses the following:
Describe your experience you have had with college admissions and/or recruitment in general.
Explain your working knowledge of computer software including Microsoft Office and Google Suite. Additionally, include any student information systems and/or CRM (Customer Relations Management) systems knowledge or experience.
Describe any experience you have had in customer service to students, faculty, staff, and/or the general public.
Describe the way you are able to create professional relationships and provide specific examples of how you have done this.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Submit the online application and all required materials by Sunday, March 19, 2023.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Organization Overview
GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity.
Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change.
Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.
Since 2004, we have launched 39 portfolio organizations across eleven sites, invested $26M, and attracted an additional $169M from other funding sources, reaching more than 417,000 individuals and families in 2021 alone.
To learn more about the GreenLight Fund, please visit www.greenlightfund.org .
GreenLight Fund Detroit Overview
GreenLight Fund Detroit is part of a national nonprofit network with a local focus that partners with communities to create opportunities for inclusive prosperity.
GreenLight Fund Detroit recently announced a second $5M fund and its first fund launched the Center for Employment Opportunities to reduce re-incarceration and barriers to employment; New Teacher Center to improve teacher retention and district student performance; and Springboard Collaborative to close the K-3 literacy gap between home and school.
Position Overview
We seek an independent, highly organized, and social justice focused Coordinator with a passion for serving children and families in Detroit. Must thrive in a fast-paced entrepreneurial culture, love internal operations, and communicate effectively. The ideal candidate values equity and opportunity for all, continuous process improvement, attention to detail, and working on complex issues across functions.
This position will report to the Executive Director of GreenLight Fund Detroit, and work collaboratively across a growing local team as well as the GreenLight Fund national network of sites.
Key Areas of Responsibility
Research current, relevant Detroit social issues and priorities facing historically underserved children, youth and families with barriers to social and economic mobility.
Prepare and format presentations, reports and supporting materials for all advisory and community meetings, including agendas, focus area briefs, and relevant research.
Maintain internal project management, data entry and reporting systems (Salesforce, Google Sheets, Apricot and Box experience is a plus, but not required).
Support planning and execution of annual portfolio organization events, showcasing organizations, people, and local impact.
Conduct broad research on trends and national context of nonprofits and social innovation.
Maintain and contribute regularly to local social media (Twitter) and Mailchimp e-newsletters.
Maintain the GreenLight Fund Detroit website pages and contribute to blog postings.
Conduct prospect research on potential Detroit donors/investors, and support ongoing stewardship for individuals, corporations and foundations.
Maintain GreenLight Fund Detroit’s investor database and support grant proposal/report writing as needed.
Assist with scheduling and logistics of key meetings and site visits.
Support consistent communications across a broad set of stakeholders.
Maintain local portfolio impact data and prepare reports as needed.
Support portfolio organizations as needed.
Other tasks as assigned.
Requirements
Minimum of 1 to 4 years of related experience.
Location
This full-time, permanent position is based in Detroit, Michigan.
Salary and Benefits
The salary for this position is $50,000.
GreenLight Fund offers a robust benefits package that includes medical, dental, and vision insurance, 401k match, and generous PTO and parental leave, as well as short- and long-term disability, life insurance, flexible spending account, employee assistance program, remote work assistance, health and wellbeing benefits, and professional development stipend.
To Apply
To apply, please attach a thoughtful resume and cover letter.
GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization and building a diverse workforce with an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.
If you need assistance or accommodation due to a disability, please contact us at hr@greenlightfund.org.
Oct 06, 2022
Full time
Organization Overview
GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity.
Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change.
Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.
Since 2004, we have launched 39 portfolio organizations across eleven sites, invested $26M, and attracted an additional $169M from other funding sources, reaching more than 417,000 individuals and families in 2021 alone.
To learn more about the GreenLight Fund, please visit www.greenlightfund.org .
GreenLight Fund Detroit Overview
GreenLight Fund Detroit is part of a national nonprofit network with a local focus that partners with communities to create opportunities for inclusive prosperity.
GreenLight Fund Detroit recently announced a second $5M fund and its first fund launched the Center for Employment Opportunities to reduce re-incarceration and barriers to employment; New Teacher Center to improve teacher retention and district student performance; and Springboard Collaborative to close the K-3 literacy gap between home and school.
Position Overview
We seek an independent, highly organized, and social justice focused Coordinator with a passion for serving children and families in Detroit. Must thrive in a fast-paced entrepreneurial culture, love internal operations, and communicate effectively. The ideal candidate values equity and opportunity for all, continuous process improvement, attention to detail, and working on complex issues across functions.
This position will report to the Executive Director of GreenLight Fund Detroit, and work collaboratively across a growing local team as well as the GreenLight Fund national network of sites.
Key Areas of Responsibility
Research current, relevant Detroit social issues and priorities facing historically underserved children, youth and families with barriers to social and economic mobility.
Prepare and format presentations, reports and supporting materials for all advisory and community meetings, including agendas, focus area briefs, and relevant research.
Maintain internal project management, data entry and reporting systems (Salesforce, Google Sheets, Apricot and Box experience is a plus, but not required).
Support planning and execution of annual portfolio organization events, showcasing organizations, people, and local impact.
Conduct broad research on trends and national context of nonprofits and social innovation.
Maintain and contribute regularly to local social media (Twitter) and Mailchimp e-newsletters.
Maintain the GreenLight Fund Detroit website pages and contribute to blog postings.
Conduct prospect research on potential Detroit donors/investors, and support ongoing stewardship for individuals, corporations and foundations.
Maintain GreenLight Fund Detroit’s investor database and support grant proposal/report writing as needed.
Assist with scheduling and logistics of key meetings and site visits.
Support consistent communications across a broad set of stakeholders.
Maintain local portfolio impact data and prepare reports as needed.
Support portfolio organizations as needed.
Other tasks as assigned.
Requirements
Minimum of 1 to 4 years of related experience.
Location
This full-time, permanent position is based in Detroit, Michigan.
Salary and Benefits
The salary for this position is $50,000.
GreenLight Fund offers a robust benefits package that includes medical, dental, and vision insurance, 401k match, and generous PTO and parental leave, as well as short- and long-term disability, life insurance, flexible spending account, employee assistance program, remote work assistance, health and wellbeing benefits, and professional development stipend.
To Apply
To apply, please attach a thoughtful resume and cover letter.
GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization and building a diverse workforce with an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.
If you need assistance or accommodation due to a disability, please contact us at hr@greenlightfund.org.
The John & Mable Ringling Museum of Art
Sarasota, FL 34242
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Ringling Equity Statement
Responsibilities
The Event and Rental Coordinator assists in the planning of social, entertainment, educational, fundraising events, and lend support with vendors and logistics for other departments as well as interact with potential clients, answer inquiries, conduct site tours, create rental contracts.
Responsible for planning, coordinating and managing University social, entertainment, educational, rental and fundraising events, with oversight of various staff and volunteers assigned to each event. Drives a golf cart to traverse the 66 acre estate to provide tours to prospective clients in addition to event logistics.
Develops and maintains community and vendor relations, obtains and monitors vendor certificates of insurance, executes performance contracts, solicits in-kind donations, and incorporates new event trends. Works closely with Marketing department on materials and content, timelines, and grassroots outreach.
Executes rental agreements for clients, processes moneys received and client correspondence.
Develops and/or revises policies related to University social, entertainment, educational, rental and fundraising events.
Works closely with other departments to assist with event planning, bidding, vendors and logistics. Performs other duties as assigned.
Qualifications
Bachelor's degree and two years of experience; or a high school diploma/equivalency and six years of experience related to the duties of this position.
(Note: or a combination of post high school education and experience equal to six years.)
Ability to demonstrate effective customer service skills.
Ability to meet physical requirements as determined by position Including the ability to traverse 66 acre estate, climb stairs, stand for long periods of time, and move/lift up to 25lbs.
Knowledge of applicable computer applications and proficiency in computer functions, specifically Microsoft Office.
Experience or knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships.
A valid State of Florida driver's license or ability to obtain prior to hire
Helpful
Please note while these skills are helpful, they are not required for consideration:
Prior event planning experience.
Excellent organizational skills; commitment to accuracy and attention to detail.
Ability to manage several projects at one time in an organized and highly effective manner.
Strong sense of urgency and an ability to problem solve.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.
Anticipated Salary Range
$35,705 annually plus Florida state benefits available . Find out more about our benefits under the "FSU Total Rewards" section.
Pay Plan
This is an A&P (Administrative and Professional) position.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
The primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, with a one hour meal period, but please note incumbent will be required to work evenings, weekends, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Feb 07, 2022
Full time
Department
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Ringling Equity Statement
Responsibilities
The Event and Rental Coordinator assists in the planning of social, entertainment, educational, fundraising events, and lend support with vendors and logistics for other departments as well as interact with potential clients, answer inquiries, conduct site tours, create rental contracts.
Responsible for planning, coordinating and managing University social, entertainment, educational, rental and fundraising events, with oversight of various staff and volunteers assigned to each event. Drives a golf cart to traverse the 66 acre estate to provide tours to prospective clients in addition to event logistics.
Develops and maintains community and vendor relations, obtains and monitors vendor certificates of insurance, executes performance contracts, solicits in-kind donations, and incorporates new event trends. Works closely with Marketing department on materials and content, timelines, and grassroots outreach.
Executes rental agreements for clients, processes moneys received and client correspondence.
Develops and/or revises policies related to University social, entertainment, educational, rental and fundraising events.
Works closely with other departments to assist with event planning, bidding, vendors and logistics. Performs other duties as assigned.
Qualifications
Bachelor's degree and two years of experience; or a high school diploma/equivalency and six years of experience related to the duties of this position.
(Note: or a combination of post high school education and experience equal to six years.)
Ability to demonstrate effective customer service skills.
Ability to meet physical requirements as determined by position Including the ability to traverse 66 acre estate, climb stairs, stand for long periods of time, and move/lift up to 25lbs.
Knowledge of applicable computer applications and proficiency in computer functions, specifically Microsoft Office.
Experience or knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships.
A valid State of Florida driver's license or ability to obtain prior to hire
Helpful
Please note while these skills are helpful, they are not required for consideration:
Prior event planning experience.
Excellent organizational skills; commitment to accuracy and attention to detail.
Ability to manage several projects at one time in an organized and highly effective manner.
Strong sense of urgency and an ability to problem solve.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.
Anticipated Salary Range
$35,705 annually plus Florida state benefits available . Find out more about our benefits under the "FSU Total Rewards" section.
Pay Plan
This is an A&P (Administrative and Professional) position.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Schedule
The primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, with a one hour meal period, but please note incumbent will be required to work evenings, weekends, or holidays based on the needs of the Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Job ID 48850
Apply on or before 6/1/2021 at: http://bit.ly/PRMarketingProAssc
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
Ringling Strategic Plan
Ringling Equity Statement
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Responsibilities
The Public Relations and Marketing Program Associate works under the direction of the PR & Marketing Manager, supports the administrative functions/operations of the Communications and Marketing Department, and assists with Public Relations.
Tasks in a typical day include:
Works with the PR & Marketing Manager and Marketing Director to monitor seven separate Marketing Department budgets. Facilitates purchasing for the creation, distribution, and insertion of marketing assets as per communications and marketing plan for Museum operations, exhibitions, programs, and events. Creates and processes all departmental expenditure requests, financial system requisition entries, purchase orders, invoices, and on-going tracking of departmental budgets. Assists in the maintenance of supplies inventory. Manages and traffics direct mail and media insertion orders. Maintains all departmental files and records for archival and grant management requirements.
Assists with all local PR inquires, releases, and local news/media contacts. Maintains media distribution lists. Compiles Press Kit Materials for distribution to media representatives. Monitors and tracks press releases. Uses CISION to produce media reports. Arranges and leads tours of the Museum campus for visiting media. Uses golf cart for tours with visiting media as needed. Maintains library of images. Coordinates with curatorial and collections department to obtain images and ensure appropriate image credits. Responds to requests for images from the media and internal departments.
Assists with management of internal communication initiatives, such as providing talking points to staff regarding programs, exhibitions, and significant media-related events. Compiles lists of upcoming exhibitions, programs, and events for inclusion in various community calendars and local guides. Prepares bi-monthly Ringling public events calendar for print. Ensures consistency of brand standards and institutional naming conventions by proofreading content.
Runs Tessitura Marketing Reports and serves as the department’s Tessitura specialist by attending trainings and self-directed learning as appropriate. Compiles and interprets marketing and admissions data for review by the Marketing Director and PR & Marketing Manager. Provides the grant coordinator with documentation and reporting of marketing efforts in compliance with grant guidelines.
Serves as the workflow coordinator for the Basecamp computer program used by museum staff to collaborate on marketing projects and publications. Provides support to the PR & Marketing Manager in managing advertising timetables in various forms of media. Maintains project files and project tracking in an efficient and timely manner. Facilitates the print production process including obtaining estimates (quotes), packaging files for print, reviewing proofs and ensuring the delivery of quality print products. Performs other duties as assigned.
Qualifications
High school diploma/equivalency and four years of experience. Note: post-high school education may substitute for experience at the equivalent rate.
Excellent communication and writing skills.
Ability to multitask in a fast-paced, deadline-driven environment.
Outstanding editing and proofreading skills.
Experience with Microsoft Word, Excel, PowerPoint, Outlook, and Publisher or equivalent software.
High comfort level with technology.
Previous purchasing, accounting, public relations, marketing, and/or administrative experience.
A valid Florida driver's license or ability to obtain prior to hire.
Please note: A Microsoft Excel, proofreading, and writing skills test will be administered if selected for an interview.
Helpful
While helpful, the following are not required to be considered for this role:
Bachelor’s degree in Marketing, Communications, Public Relations, English/Writing, or equivalent degree.
Experience or internships in public relations, communications, marketing, sales, or other related field.
Interpersonal and communication skills, to include the ability to interact with a variety of people.
Ability to speak languages other than English.
Experience working in Tessitura or database administration.
Photography skills.
Applicants are encouraged to include a writing sample.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Up to low $30,000 range based on education, experience, and skills of top candidate. Find out more about our benefits under the "FSU Total Rewards" section.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume. If you are a current FSU employee, apply via myFSU > Self Service.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Pay Plan
This is an USPS (University Support Personnel System) position.
May 14, 2021
Full time
Job ID 48850
Apply on or before 6/1/2021 at: http://bit.ly/PRMarketingProAssc
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
Ringling Strategic Plan
Ringling Equity Statement
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Responsibilities
The Public Relations and Marketing Program Associate works under the direction of the PR & Marketing Manager, supports the administrative functions/operations of the Communications and Marketing Department, and assists with Public Relations.
Tasks in a typical day include:
Works with the PR & Marketing Manager and Marketing Director to monitor seven separate Marketing Department budgets. Facilitates purchasing for the creation, distribution, and insertion of marketing assets as per communications and marketing plan for Museum operations, exhibitions, programs, and events. Creates and processes all departmental expenditure requests, financial system requisition entries, purchase orders, invoices, and on-going tracking of departmental budgets. Assists in the maintenance of supplies inventory. Manages and traffics direct mail and media insertion orders. Maintains all departmental files and records for archival and grant management requirements.
Assists with all local PR inquires, releases, and local news/media contacts. Maintains media distribution lists. Compiles Press Kit Materials for distribution to media representatives. Monitors and tracks press releases. Uses CISION to produce media reports. Arranges and leads tours of the Museum campus for visiting media. Uses golf cart for tours with visiting media as needed. Maintains library of images. Coordinates with curatorial and collections department to obtain images and ensure appropriate image credits. Responds to requests for images from the media and internal departments.
Assists with management of internal communication initiatives, such as providing talking points to staff regarding programs, exhibitions, and significant media-related events. Compiles lists of upcoming exhibitions, programs, and events for inclusion in various community calendars and local guides. Prepares bi-monthly Ringling public events calendar for print. Ensures consistency of brand standards and institutional naming conventions by proofreading content.
Runs Tessitura Marketing Reports and serves as the department’s Tessitura specialist by attending trainings and self-directed learning as appropriate. Compiles and interprets marketing and admissions data for review by the Marketing Director and PR & Marketing Manager. Provides the grant coordinator with documentation and reporting of marketing efforts in compliance with grant guidelines.
Serves as the workflow coordinator for the Basecamp computer program used by museum staff to collaborate on marketing projects and publications. Provides support to the PR & Marketing Manager in managing advertising timetables in various forms of media. Maintains project files and project tracking in an efficient and timely manner. Facilitates the print production process including obtaining estimates (quotes), packaging files for print, reviewing proofs and ensuring the delivery of quality print products. Performs other duties as assigned.
Qualifications
High school diploma/equivalency and four years of experience. Note: post-high school education may substitute for experience at the equivalent rate.
Excellent communication and writing skills.
Ability to multitask in a fast-paced, deadline-driven environment.
Outstanding editing and proofreading skills.
Experience with Microsoft Word, Excel, PowerPoint, Outlook, and Publisher or equivalent software.
High comfort level with technology.
Previous purchasing, accounting, public relations, marketing, and/or administrative experience.
A valid Florida driver's license or ability to obtain prior to hire.
Please note: A Microsoft Excel, proofreading, and writing skills test will be administered if selected for an interview.
Helpful
While helpful, the following are not required to be considered for this role:
Bachelor’s degree in Marketing, Communications, Public Relations, English/Writing, or equivalent degree.
Experience or internships in public relations, communications, marketing, sales, or other related field.
Interpersonal and communication skills, to include the ability to interact with a variety of people.
Ability to speak languages other than English.
Experience working in Tessitura or database administration.
Photography skills.
Applicants are encouraged to include a writing sample.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Up to low $30,000 range based on education, experience, and skills of top candidate. Find out more about our benefits under the "FSU Total Rewards" section.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume. If you are a current FSU employee, apply via myFSU > Self Service.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Pay Plan
This is an USPS (University Support Personnel System) position.
The John & Mable Ringling Museum of Art
Sarasota, fl 34243
Job ID 48754
Apply on or before 5/31/2021 at: http://bit.ly/EvReCoord
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace.
Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605).
Learn more about our commitment to Diversity and Inclusion:
Ringling Strategic Plan
Ringling Equity Statement
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Responsibilities
The Event and Rental Coordinator is responsible for the planning of social, entertainment, educational, fundraising events.
Typical tasks include:
Planning, coordinating and managing University social, entertainment, educational, rental and fundraising events, with oversight of various staff and volunteers assigned to each event.
Developing and maintaining community and vendor relations, obtains and monitors vendor certificates of insurance, execute performance contracts, solicits in-kind donations, and incorporates new event trends.
Working closely with Marketing department on materials and content, timelines, and grassroots outreach.
Executing rental agreements for clients, processes moneys received and client correspondence.
Working closely with other departments to assist with event planning, bidding, vendors and logistics.
Developing and/or revising policies related to University social, entertainment, educational, rental and fundraising events.
Driving a golf cart to traverse the 66 acre estate to provide tours to prospective clients in addition to event logistics. Performs other duties as assigned.
Qualifications
Bachelor's degree and two years of experience or a combination of post high school education and experience equal to six years.
Ability to meet physical requirements as determined by position Including the ability to traverse 66 acre estate, climb stairs, stand for long periods of time, and move/lift up to 25lbs.
Knowledge of applicable computer applications and proficiency in computer functions, specifically Microsoft Office.
Valid Florida Driver’s License or the ability to obtain prior to hire.
Experience or knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships.
Ability to demonstrate effective customer service skills.
Helpful
Please note while these skills are helpful, they are not required for consideration:
Prior event planning experience.
Excellent organizational skills; commitment to accuracy and attention to detail.
Ability to manage several projects at one time in an organized and highly effective manner.
Strong sense of urgency and an ability to problem solve.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Anticipated salary range will be up to $35,000 annually based on education, skills, and experience.
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
The primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, with a one hour meal period. The incumbent will be required to work evenings, weekends, or holidays based on the needs of the Ringling.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu .
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
Pay Plan
This is an A&P (Administrative and Professional) position.
Soft Money Funded
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University. For questions about this, please contact Ringling Human Resources at 941-359-5700 x 2605 or employment@ringling.org .
May 13, 2021
Full time
Job ID 48754
Apply on or before 5/31/2021 at: http://bit.ly/EvReCoord
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace.
Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605).
Learn more about our commitment to Diversity and Inclusion:
Ringling Strategic Plan
Ringling Equity Statement
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Responsibilities
The Event and Rental Coordinator is responsible for the planning of social, entertainment, educational, fundraising events.
Typical tasks include:
Planning, coordinating and managing University social, entertainment, educational, rental and fundraising events, with oversight of various staff and volunteers assigned to each event.
Developing and maintaining community and vendor relations, obtains and monitors vendor certificates of insurance, execute performance contracts, solicits in-kind donations, and incorporates new event trends.
Working closely with Marketing department on materials and content, timelines, and grassroots outreach.
Executing rental agreements for clients, processes moneys received and client correspondence.
Working closely with other departments to assist with event planning, bidding, vendors and logistics.
Developing and/or revising policies related to University social, entertainment, educational, rental and fundraising events.
Driving a golf cart to traverse the 66 acre estate to provide tours to prospective clients in addition to event logistics. Performs other duties as assigned.
Qualifications
Bachelor's degree and two years of experience or a combination of post high school education and experience equal to six years.
Ability to meet physical requirements as determined by position Including the ability to traverse 66 acre estate, climb stairs, stand for long periods of time, and move/lift up to 25lbs.
Knowledge of applicable computer applications and proficiency in computer functions, specifically Microsoft Office.
Valid Florida Driver’s License or the ability to obtain prior to hire.
Experience or knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships.
Ability to demonstrate effective customer service skills.
Helpful
Please note while these skills are helpful, they are not required for consideration:
Prior event planning experience.
Excellent organizational skills; commitment to accuracy and attention to detail.
Ability to manage several projects at one time in an organized and highly effective manner.
Strong sense of urgency and an ability to problem solve.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Anticipated salary range will be up to $35,000 annually based on education, skills, and experience.
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
The primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, with a one hour meal period. The incumbent will be required to work evenings, weekends, or holidays based on the needs of the Ringling.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu .
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
Pay Plan
This is an A&P (Administrative and Professional) position.
Soft Money Funded
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University. For questions about this, please contact Ringling Human Resources at 941-359-5700 x 2605 or employment@ringling.org .
Generation Hope
415 Michigan Ave NE #430 Washington, DC, 20017
Job Title: Scholar Program Coordinator
Reports to: College and Career Success Manager
Job Status: Full time (40 hours/week)
Application Deadline: May 19, 2021
Starting: July 6, 2021
About Generation Hope:
Generation Hope's mission is to ensure all student parents have the opportunities to succeed and experience economic mobility by engaging education and policy partners to drive systemic change and providing direct support to teen parents in college and their children through holistic, two-generation programming. T o date, we have provided more than $800,000 in tuition assistance, supported more than 200 teen parents in college, and celebrated more than 100 degrees earned through our program. For more information, please visit: www.generationhope.org .
We are one of the “best non-profits in the region.” Read below to learn why.
By joining our team, you will be working for an organization considered "one of the best nonprofits in the Washington, DC region for 2020-2021" by Catalogue of Philanthropy. Not only do we live out and operationalize our values, we have done the work to create a culture where you would want to work. The best part of our organization is the people, from the families we serve to the team we have deliberately cultivated. We strive for excellence while understanding the most valuable asset we have is our people. At Generation Hope, we celebrate diversity in all of its forms, including thought, professional and lived experiences, race, gender - even taste in music. If this sounds like a mission and work environment you would like to contribute to and grow with, we welcome you to continue reading this position description and consider joining our team.
Impact
The Scholar Program Coordinator is responsible for case management and program coordination to ensure Generation Hope Scholars are participating in healthy mentoring relationships and are on track to graduation. The Scholar Program Coordinator will have an external impact in the following ways:
Providing involved support to teen parents attending colleges across the D.C. metro area.
Assisting with the planning of engaging program activities for Scholars, their children, and volunteer mentors (i.e. Sponsors).
Ensuring Generation Hope is building and sustaining key community partners by conducting partner research and representing Generation Hope to nonprofits, donors, students, and various other constituent groups.
Providing program evaluation support and progress reports to ensure Generation Hope is meeting its program goals.
Primary Responsibilities:
Support a caseload of approximately 20-25 Generation Hope Scholars, providing case management including, but not limited to: Academic planning
Assistance with navigating the college system, such as financial aid and transferring to a 4-year school
Making referrals for Scholars and assisting them in accessing government and community services
Providing emotional support
Supervise and support mentoring relationships within caseload, including addressing areas of conflict or challenge among Scholars and their mentors (i.e. Sponsors) in a productive, sensitive way that maintains and improves the Scholar/Sponsor relationship.
Maintain accurate program records in program databases to ensure thorough program evaluation.
Assist with organizing and planning various program events, such as field trips, social events, and trainings.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Other duties as assigned.
WE ARE LOOKING FOR A HARDWORKING, INNOVATIVE, COLLABORATIVE INDIVIDUAL WHO THRIVES IN A FAST PACED ENVIRONMENT. THE SUCCESSFUL CANDIDATE WILL HAVE THESE QUALITIES/QUALIFICATIONS:
Bachelor’s degree or equivalent combination of education and experience
At least 1 year experience working with young adults; experience working with teen parents or marginalized youth a plus
Bilingual (Spanish/English) strongly preferred
Record-keeping and data entry skills
Excellent communication skills, including writing, proofreading skills, and speaking
Fantastic customer service ethic and high expectations for quality
Motivated and able to work independently as well as with a team
Willingness to take initiative
Committed to racial equity with an understanding of the systemic challenges contributing to poverty
Willingness to adjust hours to accommodate the needs and schedules of Scholars
Access to a vehicle to get to sites around the D.C. metro area on a regular basis
Must be available for periodic special events and trainings, which may occur on evenings and weekends Please note that all Generation Hope staff are currently working remotely in accordance with the CDC guidelines. In-person work will resume when it is safe to do so.
Excellent office and computer skills. Proficiency in Microsoft Office and Google Suites is required.
Able to establish and maintain cooperative professional relationships with colleagues, donors, volunteers and the public
Personal qualities of honesty, credibility, and dedication to the mission and values of Generation Hope
Event planning experience a plus
Experience facilitating or co-leading workshops/trainings a plus
Counseling and/or case management experience a plus
SALARY AND BENEFITS:
Generation Hope provides a competitive salary with full benefits, including 403(b), health, dental, and paid time off.
To apply, please complete the online application . If this link does not work, you can access the application at this URL: https://Generation_Hope.formstack.com/forms/apply_now . Please do not call.
Generation Hope is an equal opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.
Apr 09, 2021
Full time
Job Title: Scholar Program Coordinator
Reports to: College and Career Success Manager
Job Status: Full time (40 hours/week)
Application Deadline: May 19, 2021
Starting: July 6, 2021
About Generation Hope:
Generation Hope's mission is to ensure all student parents have the opportunities to succeed and experience economic mobility by engaging education and policy partners to drive systemic change and providing direct support to teen parents in college and their children through holistic, two-generation programming. T o date, we have provided more than $800,000 in tuition assistance, supported more than 200 teen parents in college, and celebrated more than 100 degrees earned through our program. For more information, please visit: www.generationhope.org .
We are one of the “best non-profits in the region.” Read below to learn why.
By joining our team, you will be working for an organization considered "one of the best nonprofits in the Washington, DC region for 2020-2021" by Catalogue of Philanthropy. Not only do we live out and operationalize our values, we have done the work to create a culture where you would want to work. The best part of our organization is the people, from the families we serve to the team we have deliberately cultivated. We strive for excellence while understanding the most valuable asset we have is our people. At Generation Hope, we celebrate diversity in all of its forms, including thought, professional and lived experiences, race, gender - even taste in music. If this sounds like a mission and work environment you would like to contribute to and grow with, we welcome you to continue reading this position description and consider joining our team.
Impact
The Scholar Program Coordinator is responsible for case management and program coordination to ensure Generation Hope Scholars are participating in healthy mentoring relationships and are on track to graduation. The Scholar Program Coordinator will have an external impact in the following ways:
Providing involved support to teen parents attending colleges across the D.C. metro area.
Assisting with the planning of engaging program activities for Scholars, their children, and volunteer mentors (i.e. Sponsors).
Ensuring Generation Hope is building and sustaining key community partners by conducting partner research and representing Generation Hope to nonprofits, donors, students, and various other constituent groups.
Providing program evaluation support and progress reports to ensure Generation Hope is meeting its program goals.
Primary Responsibilities:
Support a caseload of approximately 20-25 Generation Hope Scholars, providing case management including, but not limited to: Academic planning
Assistance with navigating the college system, such as financial aid and transferring to a 4-year school
Making referrals for Scholars and assisting them in accessing government and community services
Providing emotional support
Supervise and support mentoring relationships within caseload, including addressing areas of conflict or challenge among Scholars and their mentors (i.e. Sponsors) in a productive, sensitive way that maintains and improves the Scholar/Sponsor relationship.
Maintain accurate program records in program databases to ensure thorough program evaluation.
Assist with organizing and planning various program events, such as field trips, social events, and trainings.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Other duties as assigned.
WE ARE LOOKING FOR A HARDWORKING, INNOVATIVE, COLLABORATIVE INDIVIDUAL WHO THRIVES IN A FAST PACED ENVIRONMENT. THE SUCCESSFUL CANDIDATE WILL HAVE THESE QUALITIES/QUALIFICATIONS:
Bachelor’s degree or equivalent combination of education and experience
At least 1 year experience working with young adults; experience working with teen parents or marginalized youth a plus
Bilingual (Spanish/English) strongly preferred
Record-keeping and data entry skills
Excellent communication skills, including writing, proofreading skills, and speaking
Fantastic customer service ethic and high expectations for quality
Motivated and able to work independently as well as with a team
Willingness to take initiative
Committed to racial equity with an understanding of the systemic challenges contributing to poverty
Willingness to adjust hours to accommodate the needs and schedules of Scholars
Access to a vehicle to get to sites around the D.C. metro area on a regular basis
Must be available for periodic special events and trainings, which may occur on evenings and weekends Please note that all Generation Hope staff are currently working remotely in accordance with the CDC guidelines. In-person work will resume when it is safe to do so.
Excellent office and computer skills. Proficiency in Microsoft Office and Google Suites is required.
Able to establish and maintain cooperative professional relationships with colleagues, donors, volunteers and the public
Personal qualities of honesty, credibility, and dedication to the mission and values of Generation Hope
Event planning experience a plus
Experience facilitating or co-leading workshops/trainings a plus
Counseling and/or case management experience a plus
SALARY AND BENEFITS:
Generation Hope provides a competitive salary with full benefits, including 403(b), health, dental, and paid time off.
To apply, please complete the online application . If this link does not work, you can access the application at this URL: https://Generation_Hope.formstack.com/forms/apply_now . Please do not call.
Generation Hope is an equal opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.