KBR Government Solutions delivers full life cycle professional and technical solutions that improve operational readiness and drive innovation. Our solutions help ensure mission success on land, air, sea, space and cyberspace for the Department of Defense, intelligence community, NASA and other federal agencies. KBR’s areas of expertise include engineering, logistics, operations, science, program management, mission IT and cybersecurity.
Our people make the world a more productive, efficient and fascinating place. And that's only the beginning.
In compliance with the U.S. federal government’s vaccine mandate, only candidates who will be fully vaccinated for COVID-19 by December 8, 2021 or who have a reasonable accommodation or approved medical exception will be considered for this position.
The Prince Sultan Air Base (PSAB) MWR Coordinator shall implement and maintain an integrated recreation service program 24 hours a day/7 day a week in support of Community Services.
The aforementioned requirements are in support of BASE OPERATING SUPPORT-INSTALLATION (BOS-I) services to the 378 Air Expeditionary Wing (AEW), mission partners, and tenant units, including transient, temporary duty (TDY), permanent party, and rotational personnel as well as five (5) remote Army sites at PSAB, Kingdom of Saudi Arabia (KSA).
Responsibilities:
The MWR Coordinator shall provide recreational services support in the following functional areas: fitness center operations, learning resource center (LRC) operations, Morale Welfare & Recreation (MWR) center operations, theater operations, marketing, media center operations, and information ticket and tours (ITT).
Ensure NAF re-sale operations follow local operating instructions and policy letters for NAF operations as well as conduct inventories of all merchandise and consumables and balance all of them at the end of each shift to allow proper Resource Protection IAW established AF, AFCENT and local procedures.
Protect cash and comply with the Installation Resource Protection Program as detailed in AFMAN 34-202, Procedures for Protecting Non-Appropriated Fund Assets, and local Non-Appropriated Funds (NAF) Cash Handling Operation Instruction.
This position shall function as an integral team member, cooperating with and supporting U.S. deployed forces, Kingdom of Saudi Arabia (KSA) and shall share information with other integral team members as required.
Ensure all contractual performance objectives are met
Manage and work with a diverse, international, and multi-skilled workforce
As required, be available within two (2) hours of notification to meet on the installation with Government personnel.
Ensure the successful delivery of services to 4,000 personnel, plus or minus 10%, at all times.
Responsible for proper utilization, accounting, and safeguarding of all government and contractor provided property (e.g., to include government facilities, equipment tools, information and Data).
Ensure required contractual submittals are provided to the government.
Performs other duties as assigned.
MATERIAL & EQUIPMENT DIRECTLY USED:
May be exposed to potentially hazardous conditions that require wear of hard hats, gloves, steel toed boots, hearing protection, safety glasses and other personal protection equipment (PPE); may be required to push, pull and lift heavy equipment.
Use of Land Mobile Radios, cell phones, laptop, and other devices to maintain contact and accountability of work activities.
WORKING ENVIRONMENT:
Work will be indoors and outdoors.
Exposure to heat, cold, dust, noise, chemicals may occur.
Overtime and shift work may be required depending on contractual needs as well as occasional to frequent travel.
Employee must comply with all Federal, State and Local regulations and published Company work rules as well as written instructions.
Task specific work environment training maybe provided.
Must be prepared to function in a wartime or contingency environment to support U.S. interests.
PHYSICAL ACTIVITIES:
Physical requirements include lifting up to 35lb, team lifting up to 50lbs, climbing, extended sitting, or standing, stooping, stretching, and bending
Work may require using and wearing personal protective equipment such as, hearing and eye protection, hard hat and steel-toed boots as well as Individual Protective Equipment (IPE) which may include but not limited to Level III plus/IV Individual Body Armor with both front and back ballistic plates, ACH helmet, clothing (undergarments, shirts and pants and/or coveralls), reflective vests/belts, sound suppression devices, etc.
Day-to-day physical requirements may involve standard office activities including sitting/standing for extended periods of time, attending meetings, use of keyboard and mouse repetitively, lifting and carrying less than 20 lbs. frequently, etc.
Work requires moderate to heavy physical exertion including walking to operating areas and walking up stairs
Qualifications:
Specific contract requirements regarding education and experience will prevail.
High School Diploma or Equivalent and 2+ years relevant work experience on similar projects.
USAF FSS (3F1X1) AFSC and/or MWR Armed Forces experience and some college is HIGHLY DESIRED
CPR and first aid certification is preferred.
Must be a U.S. Citizen with a current U. S. Driver's License.
Must possess passport book (not passport card) with at least 13 months of remaining validity AND 6 blank visa/stamp pages remaining
Must have and maintain a valid U. S. SECRET Security Clearance
Must be able to read, write, speak and understand English fluently
Candidate must also meet CENTCOM MOD-15 theater requirements.
Skills:
Pro-active, well organized, results-oriented, and team player with decision-making ability
Use computers & related software such as Microsoft Office and other common products used in office environments
Able and willing to work periods of long hours to meet mission requirements.
Excellent interpersonal and communication skills as well as customer service experience.
Experience in contingency environments as well as knowledge & experience working with government contracts.
Jul 28, 2023
Contractor
KBR Government Solutions delivers full life cycle professional and technical solutions that improve operational readiness and drive innovation. Our solutions help ensure mission success on land, air, sea, space and cyberspace for the Department of Defense, intelligence community, NASA and other federal agencies. KBR’s areas of expertise include engineering, logistics, operations, science, program management, mission IT and cybersecurity.
Our people make the world a more productive, efficient and fascinating place. And that's only the beginning.
In compliance with the U.S. federal government’s vaccine mandate, only candidates who will be fully vaccinated for COVID-19 by December 8, 2021 or who have a reasonable accommodation or approved medical exception will be considered for this position.
The Prince Sultan Air Base (PSAB) MWR Coordinator shall implement and maintain an integrated recreation service program 24 hours a day/7 day a week in support of Community Services.
The aforementioned requirements are in support of BASE OPERATING SUPPORT-INSTALLATION (BOS-I) services to the 378 Air Expeditionary Wing (AEW), mission partners, and tenant units, including transient, temporary duty (TDY), permanent party, and rotational personnel as well as five (5) remote Army sites at PSAB, Kingdom of Saudi Arabia (KSA).
Responsibilities:
The MWR Coordinator shall provide recreational services support in the following functional areas: fitness center operations, learning resource center (LRC) operations, Morale Welfare & Recreation (MWR) center operations, theater operations, marketing, media center operations, and information ticket and tours (ITT).
Ensure NAF re-sale operations follow local operating instructions and policy letters for NAF operations as well as conduct inventories of all merchandise and consumables and balance all of them at the end of each shift to allow proper Resource Protection IAW established AF, AFCENT and local procedures.
Protect cash and comply with the Installation Resource Protection Program as detailed in AFMAN 34-202, Procedures for Protecting Non-Appropriated Fund Assets, and local Non-Appropriated Funds (NAF) Cash Handling Operation Instruction.
This position shall function as an integral team member, cooperating with and supporting U.S. deployed forces, Kingdom of Saudi Arabia (KSA) and shall share information with other integral team members as required.
Ensure all contractual performance objectives are met
Manage and work with a diverse, international, and multi-skilled workforce
As required, be available within two (2) hours of notification to meet on the installation with Government personnel.
Ensure the successful delivery of services to 4,000 personnel, plus or minus 10%, at all times.
Responsible for proper utilization, accounting, and safeguarding of all government and contractor provided property (e.g., to include government facilities, equipment tools, information and Data).
Ensure required contractual submittals are provided to the government.
Performs other duties as assigned.
MATERIAL & EQUIPMENT DIRECTLY USED:
May be exposed to potentially hazardous conditions that require wear of hard hats, gloves, steel toed boots, hearing protection, safety glasses and other personal protection equipment (PPE); may be required to push, pull and lift heavy equipment.
Use of Land Mobile Radios, cell phones, laptop, and other devices to maintain contact and accountability of work activities.
WORKING ENVIRONMENT:
Work will be indoors and outdoors.
Exposure to heat, cold, dust, noise, chemicals may occur.
Overtime and shift work may be required depending on contractual needs as well as occasional to frequent travel.
Employee must comply with all Federal, State and Local regulations and published Company work rules as well as written instructions.
Task specific work environment training maybe provided.
Must be prepared to function in a wartime or contingency environment to support U.S. interests.
PHYSICAL ACTIVITIES:
Physical requirements include lifting up to 35lb, team lifting up to 50lbs, climbing, extended sitting, or standing, stooping, stretching, and bending
Work may require using and wearing personal protective equipment such as, hearing and eye protection, hard hat and steel-toed boots as well as Individual Protective Equipment (IPE) which may include but not limited to Level III plus/IV Individual Body Armor with both front and back ballistic plates, ACH helmet, clothing (undergarments, shirts and pants and/or coveralls), reflective vests/belts, sound suppression devices, etc.
Day-to-day physical requirements may involve standard office activities including sitting/standing for extended periods of time, attending meetings, use of keyboard and mouse repetitively, lifting and carrying less than 20 lbs. frequently, etc.
Work requires moderate to heavy physical exertion including walking to operating areas and walking up stairs
Qualifications:
Specific contract requirements regarding education and experience will prevail.
High School Diploma or Equivalent and 2+ years relevant work experience on similar projects.
USAF FSS (3F1X1) AFSC and/or MWR Armed Forces experience and some college is HIGHLY DESIRED
CPR and first aid certification is preferred.
Must be a U.S. Citizen with a current U. S. Driver's License.
Must possess passport book (not passport card) with at least 13 months of remaining validity AND 6 blank visa/stamp pages remaining
Must have and maintain a valid U. S. SECRET Security Clearance
Must be able to read, write, speak and understand English fluently
Candidate must also meet CENTCOM MOD-15 theater requirements.
Skills:
Pro-active, well organized, results-oriented, and team player with decision-making ability
Use computers & related software such as Microsoft Office and other common products used in office environments
Able and willing to work periods of long hours to meet mission requirements.
Excellent interpersonal and communication skills as well as customer service experience.
Experience in contingency environments as well as knowledge & experience working with government contracts.
Oregon Health & Science University
Portland, Oregon
Department Overview
Ranked the No. 1 Hospital in Oregon by the U.S. News & World Report, we pride ourselves in not only serving our community with the highest of accolades, but pushing a multifaceted mission that strives of excellence within the OHSU Culture.
OHSU is hiring! We offer a variety of benefits on top of joining a thriving organization:
Medical, dental and vision coverage at low or no cost to employees
Covered 100% for full-time employees and 88% for dependents
Several retirement plans to choose from! – Oregon Public Service Retirement Plan and University Pension Plan, voluntary savings plans (403b and 457b)
Up to 200 hours (equal to 25 full days) a year of paid time off
96 hours of sick leave a year (prorated for part-time employees)
Commuter subsidies
Tuition reimbursement
Access to group life insurance, disability insurance and other supplemental benefits
Annual Raises
Employee discounts to local and major businesses
Growth/Development Opportunities
The Senior Facilities Technician performs independent skilled journey level work in the fabrication, maintenance, and repair of facilities operating equipment and systems, performing related work as required. This work is completed independently, with complex problem solving required. These operating systems include but are not limited to plumbing systems, doors, windows, roofs, fire equipment, painting of interior or exterior walls, HVAC systems, pumps, fans including related motors and associated control systems.
Function/Duties of Position
Building HVAC System repairs - works with Building Coordinators, HVAC Technician, and Utilities staff to analyze and repair heating, ventilation and air conditioning operational problems in assigned area. Coordinates with Utilities and zone staff to repair building system HVAC components and assures proper operation. Diagnose and correct building HVAC System / component abnormalities quickly and efficiently
Corrective and Preventative Maintenance of building equipment - maintains, troubleshoots and repairs - HVAC heating and cooling components and systems including air handlers, pumps, fans, compressors, plumbing fixtures and vacuum systems. Establishes and maintains a preventative maintenance program on all equipment assigned
Facility Maintenance and Repairs - performs facility maintenance relating to building electrical, plumbing., doors windows roofs, fire equipment, painting of interiors or exteriors, ceiling tiles, flooring and carpet. Typically includes replacing of lights and ballasts, and the use of heavy duty augers and sewer cleaning equipment to unplug blocked drains, sinks, and toilets. Accurately completes all paperwork in a timely manner (daily labor reports, job plans, or work orders etc.). Maintains cleanliness and orderliness of immediate work area, and maintains security of personal hand tools, common shop tools, supplies, and vehicles.
Professional Development and Training - Requires continuous development of technical skills to keep pace with technological changes. Reviews technical journals and relevant literature, and attends training as needed to stay current with changes in technology; serves as resource to other team members on complex changes in the field. Instructs and provides technical leadership to other Facility Management staff. Instructs lesser skilled employees as they assist in maintenance functions to help them develop their skills and provide a progressive work environment. Attends departmental meetings and successfully completes any proficiency evaluation (verbal or written ) which may be required to demonstrate adequate comprehension, and to satisfy requirements of OSHA, JCAHO, and other agencies upon which OHSU depends for accreditation.
Fabrication - Fabricates tools, machinery and machine parts from metal, wood, plastic, and sheet metal using some machine tools and other forming tools and equipment. Forges, Tempers, straightens, bends and welds iron and steel. Solders or brazes other non - ferrous metals. Repairs small plant or specialty equipment.
Administrative and Functional Duties - Accurately complete all paperwork as required (daily labor reports, job plans, work orders, etc.) and turn in all paperwork in time. Maintain cleanliness and orderliness of immediate work area and maintain security of personal hand tools, common shop tools, supplies, and vehicles. Perform emergency duties or other duties as assigned by the Associate Vice President of Facilities and Real Estate or designee.
Customer Service - Assumes role as primary customer service representative for all Facilities & Logistics operations and services on assigned Work Orders, responding to both internal and external customers in a timely, effective, and professional manner, developing positive working relationships.
Required Qualifications
High School or GED equivalent
Experience Substitutions: o Two completed years of building maintenance experience can substitute for two of the seven years of experience required above
OR Successful completion of a Facilities Maintenance technical training program may substitute for two of the seven years of experience required above.
Some positions may require licensures or certification in a specific trade.
Seven years of facilities maintenance or trades related experience
Computer skills: beginning - intermediate
Driver’s license required
Demonstrated knowledge, skill and experience in the operation, maintenance, troubleshooting and repair of HVAC and HVAC controls systems, both pneumatic and DDC and mechanical, electrical and plumbing systems and components.
Valid driver’s license with an acceptable record according to OHSU standards.
Compliance with Code of Conduct, Respect in the workplace and Applicable policies, procedures and agreements related to position, department or OHSU as a whole
Must be able to perform the essential functions of the position with or without accommodation
Preferred Qualifications
5 years of increasing responsibility of hospital experience
Experience with Metasys OR Apogee (Johnson Controls OR Siemens) Building Automation System controls
CFC Certification (Universal), Brazing Certification, Limited Maintenance or low voltage electrical license
Additional Details
Working conditions may include working outside in inclement weather, walking, standing, bending and stooping for extended periods of time, lifting carrying heavy objects, crawling in small cramped spaces, working from ladders, scaffolds and other above ground locations including high sloping roofs. Working in extreme temperatures, around moving machinery, and in confined spaces containing high levels of of noise dust and odors could be expected. There is some risk of exposure to dirt, biological, chemical and radiological materials or danger of steam or hot water burns, electric shock , infection or minor injuries that could require the use of OSHA approved Personal Protective Equipment.
Normal duties require 40 hours per week. The position does require the ability if the incumbent to be able to respond to on-call assignments, overtime, and after hours or emergency call-backs as needed.
Working conditions as noted above may include working outside in inclement weather, walking, standing, bending and stooping for extended periods of time, lifting and carrying heavy objects up to 75 pounds
All are welcome
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.
Jul 13, 2023
Full time
Department Overview
Ranked the No. 1 Hospital in Oregon by the U.S. News & World Report, we pride ourselves in not only serving our community with the highest of accolades, but pushing a multifaceted mission that strives of excellence within the OHSU Culture.
OHSU is hiring! We offer a variety of benefits on top of joining a thriving organization:
Medical, dental and vision coverage at low or no cost to employees
Covered 100% for full-time employees and 88% for dependents
Several retirement plans to choose from! – Oregon Public Service Retirement Plan and University Pension Plan, voluntary savings plans (403b and 457b)
Up to 200 hours (equal to 25 full days) a year of paid time off
96 hours of sick leave a year (prorated for part-time employees)
Commuter subsidies
Tuition reimbursement
Access to group life insurance, disability insurance and other supplemental benefits
Annual Raises
Employee discounts to local and major businesses
Growth/Development Opportunities
The Senior Facilities Technician performs independent skilled journey level work in the fabrication, maintenance, and repair of facilities operating equipment and systems, performing related work as required. This work is completed independently, with complex problem solving required. These operating systems include but are not limited to plumbing systems, doors, windows, roofs, fire equipment, painting of interior or exterior walls, HVAC systems, pumps, fans including related motors and associated control systems.
Function/Duties of Position
Building HVAC System repairs - works with Building Coordinators, HVAC Technician, and Utilities staff to analyze and repair heating, ventilation and air conditioning operational problems in assigned area. Coordinates with Utilities and zone staff to repair building system HVAC components and assures proper operation. Diagnose and correct building HVAC System / component abnormalities quickly and efficiently
Corrective and Preventative Maintenance of building equipment - maintains, troubleshoots and repairs - HVAC heating and cooling components and systems including air handlers, pumps, fans, compressors, plumbing fixtures and vacuum systems. Establishes and maintains a preventative maintenance program on all equipment assigned
Facility Maintenance and Repairs - performs facility maintenance relating to building electrical, plumbing., doors windows roofs, fire equipment, painting of interiors or exteriors, ceiling tiles, flooring and carpet. Typically includes replacing of lights and ballasts, and the use of heavy duty augers and sewer cleaning equipment to unplug blocked drains, sinks, and toilets. Accurately completes all paperwork in a timely manner (daily labor reports, job plans, or work orders etc.). Maintains cleanliness and orderliness of immediate work area, and maintains security of personal hand tools, common shop tools, supplies, and vehicles.
Professional Development and Training - Requires continuous development of technical skills to keep pace with technological changes. Reviews technical journals and relevant literature, and attends training as needed to stay current with changes in technology; serves as resource to other team members on complex changes in the field. Instructs and provides technical leadership to other Facility Management staff. Instructs lesser skilled employees as they assist in maintenance functions to help them develop their skills and provide a progressive work environment. Attends departmental meetings and successfully completes any proficiency evaluation (verbal or written ) which may be required to demonstrate adequate comprehension, and to satisfy requirements of OSHA, JCAHO, and other agencies upon which OHSU depends for accreditation.
Fabrication - Fabricates tools, machinery and machine parts from metal, wood, plastic, and sheet metal using some machine tools and other forming tools and equipment. Forges, Tempers, straightens, bends and welds iron and steel. Solders or brazes other non - ferrous metals. Repairs small plant or specialty equipment.
Administrative and Functional Duties - Accurately complete all paperwork as required (daily labor reports, job plans, work orders, etc.) and turn in all paperwork in time. Maintain cleanliness and orderliness of immediate work area and maintain security of personal hand tools, common shop tools, supplies, and vehicles. Perform emergency duties or other duties as assigned by the Associate Vice President of Facilities and Real Estate or designee.
Customer Service - Assumes role as primary customer service representative for all Facilities & Logistics operations and services on assigned Work Orders, responding to both internal and external customers in a timely, effective, and professional manner, developing positive working relationships.
Required Qualifications
High School or GED equivalent
Experience Substitutions: o Two completed years of building maintenance experience can substitute for two of the seven years of experience required above
OR Successful completion of a Facilities Maintenance technical training program may substitute for two of the seven years of experience required above.
Some positions may require licensures or certification in a specific trade.
Seven years of facilities maintenance or trades related experience
Computer skills: beginning - intermediate
Driver’s license required
Demonstrated knowledge, skill and experience in the operation, maintenance, troubleshooting and repair of HVAC and HVAC controls systems, both pneumatic and DDC and mechanical, electrical and plumbing systems and components.
Valid driver’s license with an acceptable record according to OHSU standards.
Compliance with Code of Conduct, Respect in the workplace and Applicable policies, procedures and agreements related to position, department or OHSU as a whole
Must be able to perform the essential functions of the position with or without accommodation
Preferred Qualifications
5 years of increasing responsibility of hospital experience
Experience with Metasys OR Apogee (Johnson Controls OR Siemens) Building Automation System controls
CFC Certification (Universal), Brazing Certification, Limited Maintenance or low voltage electrical license
Additional Details
Working conditions may include working outside in inclement weather, walking, standing, bending and stooping for extended periods of time, lifting carrying heavy objects, crawling in small cramped spaces, working from ladders, scaffolds and other above ground locations including high sloping roofs. Working in extreme temperatures, around moving machinery, and in confined spaces containing high levels of of noise dust and odors could be expected. There is some risk of exposure to dirt, biological, chemical and radiological materials or danger of steam or hot water burns, electric shock , infection or minor injuries that could require the use of OSHA approved Personal Protective Equipment.
Normal duties require 40 hours per week. The position does require the ability if the incumbent to be able to respond to on-call assignments, overtime, and after hours or emergency call-backs as needed.
Working conditions as noted above may include working outside in inclement weather, walking, standing, bending and stooping for extended periods of time, lifting and carrying heavy objects up to 75 pounds
All are welcome
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.
This position is based out of the Washington, DC office, and will have to report to the office 5 days a week (Monday-Friday). Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Facilities Department oversees the WRI Global office in Washington, DC, ensuring that the building is operating in an efficient manner. Facilities has a wide range of responsibilities, such as assigning Datawatch cards, responding to repair requests, ordering furniture and office supplies, responding to requests for temporary office space needs for new employees and interns, and assisting with mailing and packaging needs.
Job Highlight: In this role, under the supervision of the Facilities Supervisor, you will support the entire institute by providing support in all areas of Facilities.
You will report to the Facilities Supervisor.
What you will do:
Facilities Support (95%)
Answer and distribute incoming telephone calls to appropriate staff. Greet visitors and inform appropriate staff member of their guest arrivals
Inform staff of visitor and office protocols listed on Banyan page, WRI Intranet site
Oversee the repair and maintenance of printers and copiers. Responsible for first level of problem determination, responsible for placing service calls. Facilities Maintenance Technician will back up the Facilities Coordinator, as needed to ensure copiers are running smoothly.
Maintain supply room including ordering general supplies (notebooks, pens, etc.)
Train staff on use of copiers and printers and maintain well-organized space in the mail/supply room/ and all print stations
Ensure that WRI DC office is maintained well and is appealing to staff and visitors. Notify Facilities Supervisor and Global Facilities Manager of any needed repairs.
Process facility requests through the Cushman Wakefield APA Portal Requests for HVAC, misc. cleaning/vacuuming, etc. Follow up that problem was solved
Train staff on how to process outgoing domestic and international mail (USPS, FedEx, DHL, and UPS shipments) via XPS and NeoPost postage machine. Will process incoming mail and troubleshoot the postage machine. Order mailing supplies for various mail and delivery vendors and the postage machine (e.g., USPS, Federal Express and UPS)
Notify staff of incoming mail/packages. Forward any relevant mail electronically, as needed, for remote employees
Backup Administrator of the iOffice facilities software, working closely along with the Facilities Supervisor
Train staff on how to use iOffice. Keep the training documents up to date, along with any other communications
Back up Facilities Supervisor in processing invoices in Office 365 (WRI Payment Processing). Learning and understanding them as they are processed
Notify Facilities Supervisor of any updates needed to Banyan (WRI’s internal website) documents. Will also assist Facilities Supervisor in editing IT documents on Banyan
Process PAF for new and terminated employees
Work with Events Manager to ensure to ensure guests are given directions to the appropriate large meeting spaces
Assign security access cards (Datawatch) for all staff. Collect security cards when employees are offboarded
Maintain Omnilert our emergency alert system. Ensures that staff member’s essential information, such as mobile phone, secondary email, and business email is entered into the system, so they’re alerted in case of an emergency
Also ensures terminated staff are deleted from the system
Assist staff with business card orders to ship to home address, as necessary
Ensure new staff and interns receive access to gym (submits waiver forms to Cushman Wakefield)
Backup Facilities Maintenance Assistant for trouble shooting on coffee machines and ordering supplies in their absence
IT Support (5%)
Process return labels for equipment returns to IT through XPS
Assist with any IT-related task items from Facilities Supervisor
Other tasks, as assigned
What you will need:
Education: A bachelor's degree or commensurate experience.
Experience: Minimum of previous Facilities experience.
Experience using Outlook and Microsoft software. Knowledge of iOffice a plus
Languages: Verbal and written proficiency in English is required. Additional language skills are a plus.
Requirements: Existing US work authorization is required. WRI is unable to authorize visa work authorization.
Potential Salary: 57,600 USD to 59,800 USD in the US. Salary is commensurate with experience and other compensable factors. How to Apply:
Please submit a resume with a cover letter by the date of May 1, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organisation with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organisation that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organisational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognising our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Apr 07, 2023
Full time
This position is based out of the Washington, DC office, and will have to report to the office 5 days a week (Monday-Friday). Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Facilities Department oversees the WRI Global office in Washington, DC, ensuring that the building is operating in an efficient manner. Facilities has a wide range of responsibilities, such as assigning Datawatch cards, responding to repair requests, ordering furniture and office supplies, responding to requests for temporary office space needs for new employees and interns, and assisting with mailing and packaging needs.
Job Highlight: In this role, under the supervision of the Facilities Supervisor, you will support the entire institute by providing support in all areas of Facilities.
You will report to the Facilities Supervisor.
What you will do:
Facilities Support (95%)
Answer and distribute incoming telephone calls to appropriate staff. Greet visitors and inform appropriate staff member of their guest arrivals
Inform staff of visitor and office protocols listed on Banyan page, WRI Intranet site
Oversee the repair and maintenance of printers and copiers. Responsible for first level of problem determination, responsible for placing service calls. Facilities Maintenance Technician will back up the Facilities Coordinator, as needed to ensure copiers are running smoothly.
Maintain supply room including ordering general supplies (notebooks, pens, etc.)
Train staff on use of copiers and printers and maintain well-organized space in the mail/supply room/ and all print stations
Ensure that WRI DC office is maintained well and is appealing to staff and visitors. Notify Facilities Supervisor and Global Facilities Manager of any needed repairs.
Process facility requests through the Cushman Wakefield APA Portal Requests for HVAC, misc. cleaning/vacuuming, etc. Follow up that problem was solved
Train staff on how to process outgoing domestic and international mail (USPS, FedEx, DHL, and UPS shipments) via XPS and NeoPost postage machine. Will process incoming mail and troubleshoot the postage machine. Order mailing supplies for various mail and delivery vendors and the postage machine (e.g., USPS, Federal Express and UPS)
Notify staff of incoming mail/packages. Forward any relevant mail electronically, as needed, for remote employees
Backup Administrator of the iOffice facilities software, working closely along with the Facilities Supervisor
Train staff on how to use iOffice. Keep the training documents up to date, along with any other communications
Back up Facilities Supervisor in processing invoices in Office 365 (WRI Payment Processing). Learning and understanding them as they are processed
Notify Facilities Supervisor of any updates needed to Banyan (WRI’s internal website) documents. Will also assist Facilities Supervisor in editing IT documents on Banyan
Process PAF for new and terminated employees
Work with Events Manager to ensure to ensure guests are given directions to the appropriate large meeting spaces
Assign security access cards (Datawatch) for all staff. Collect security cards when employees are offboarded
Maintain Omnilert our emergency alert system. Ensures that staff member’s essential information, such as mobile phone, secondary email, and business email is entered into the system, so they’re alerted in case of an emergency
Also ensures terminated staff are deleted from the system
Assist staff with business card orders to ship to home address, as necessary
Ensure new staff and interns receive access to gym (submits waiver forms to Cushman Wakefield)
Backup Facilities Maintenance Assistant for trouble shooting on coffee machines and ordering supplies in their absence
IT Support (5%)
Process return labels for equipment returns to IT through XPS
Assist with any IT-related task items from Facilities Supervisor
Other tasks, as assigned
What you will need:
Education: A bachelor's degree or commensurate experience.
Experience: Minimum of previous Facilities experience.
Experience using Outlook and Microsoft software. Knowledge of iOffice a plus
Languages: Verbal and written proficiency in English is required. Additional language skills are a plus.
Requirements: Existing US work authorization is required. WRI is unable to authorize visa work authorization.
Potential Salary: 57,600 USD to 59,800 USD in the US. Salary is commensurate with experience and other compensable factors. How to Apply:
Please submit a resume with a cover letter by the date of May 1, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organisation with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organisation that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organisational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognising our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Rhode Island School of Design
Providence, Rhode Island
Rhode Island School of Design (RISD) seeks a temporary Program Operations Coordinator to support and enhance Continuing Education's Youth Summer Camps Program at Tillinghast Place. This is an exciting opportunity to join the Continuing Education (CE) Division whose mission is to educate students of all ages in art and design with high-quality accessible programs.
The Program Operations Coordinator will provide support for students, parents and faculty during the 2023 summer camp session. This position will help ensure a positive, meaningful, and rich learning environment for students. The Program Operations Coordinator will support drop-off and pick-up procedures for students, maintain studios and facilities requests, assist instructors and teaching assistants and maintain regular communication with parents and CE staff.
We seek a culturally competent candidate who will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.
Required Knowledge/Skills/Experience
Demonstrated commitment to working with a diverse population of students, instructors, and staff.
Associate degree or equivalent combination of education and experience required.
Experience working with databases and proficiency with systems and technology required, with preference given to experience with 25Live, Workday, Destiny Solutions or an equivalent SIS.
Must be innovative and solution-oriented, able to work independently and as a part of a highly collaborative team.
Creativity, flexibility, and broad cultural experiences and personal warmth are essential.
The ability to travel to off-site locations.
Must be available to work 8 weeks and attend all mandatory training.
Must be First Aid certified (training available)
RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.
Mar 27, 2023
Full time
Rhode Island School of Design (RISD) seeks a temporary Program Operations Coordinator to support and enhance Continuing Education's Youth Summer Camps Program at Tillinghast Place. This is an exciting opportunity to join the Continuing Education (CE) Division whose mission is to educate students of all ages in art and design with high-quality accessible programs.
The Program Operations Coordinator will provide support for students, parents and faculty during the 2023 summer camp session. This position will help ensure a positive, meaningful, and rich learning environment for students. The Program Operations Coordinator will support drop-off and pick-up procedures for students, maintain studios and facilities requests, assist instructors and teaching assistants and maintain regular communication with parents and CE staff.
We seek a culturally competent candidate who will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.
Required Knowledge/Skills/Experience
Demonstrated commitment to working with a diverse population of students, instructors, and staff.
Associate degree or equivalent combination of education and experience required.
Experience working with databases and proficiency with systems and technology required, with preference given to experience with 25Live, Workday, Destiny Solutions or an equivalent SIS.
Must be innovative and solution-oriented, able to work independently and as a part of a highly collaborative team.
Creativity, flexibility, and broad cultural experiences and personal warmth are essential.
The ability to travel to off-site locations.
Must be available to work 8 weeks and attend all mandatory training.
Must be First Aid certified (training available)
RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.
Title : Kauaʻi County Administrator
Position Number : 89216
Hiring Unit : College of Tropical Agriculture and Human Resources
Location : Kauaʻi Agricultural Research & Extension Station
Date Posted : December 14, 2022 *Readvertisement
Closing Date : Continuous recruitment until filled; selection starts February 19, 2023
Salary : Depends on Experience; EM Salary Schedules (https://www.hawaii.edu/ohr/documents/13028)
Full Time/Part Time : Full Time
Temporary/Permanen t : Permanent
Other Conditions : To begin approximately April 1, 2023 or soon thereafter. Renewal dependent upon satisfactory performance and availability of funds. For best consideration, all application materials should be submitted by 11:59pm on February 19, 2023.
As the founding College of the University of Hawai‘i in 1907, CTAHR is central to the land-grant mission of UH Mānoa. It is the premier resource for tropical and/or island agricultural systems and natural resources management in the Asia-Pacific region, and provides a strong research, outreach/extension and educational programs that support and foster tropical agricultural systems for viable communities, a diversified economy, and a healthy environment. (For more information about the University of Hawaiʻi at Mānoa and the College, please go to www.manoa.hawaii.edu and https://cms.ctahr.hawaii.edu/).
Duties and Responsibilities :
Develops objectives, priorities and plans for CTAHR research and extension programs with emphasis upon the needs of the county.
Coordinates with the appropriate department chairperson if instruction is to be carried out locally or by distance education.
Participates with CTAHR department chairpersons and the Dean’s office in the development of statewide plans for the development of agricultural industries, commodities and natural and human resources to assure coordination between county and state plans.
Reviews and recommends funding for annual county plans of work and projects prepared by faculty members in the county based on county plans and priorities.
Monitors and evaluates county programs and prepares reports in accordance with federal, state, University and CTAHR regulations and requirements.
Organizes CTAHR county staff and faculty participation in county projects and community development and improvement activities.
Exercises academic and professional leadership in planning and carrying out program activities based on professional respect and trust and principles of academic responsibility and collegiality.
Exercises independent judgment in handling a wide variety of problems involving a highly diverse population of clientele groups and individuals.
Responsible for the operations and maintenance of research stations and extension offices.
Collaborates with the CTAHR Dean’s office and other county administrators to assure uniform, statewide policies, procedures, and regulatory compliance.
Responsible for repairs and maintenance of facilities and equipment and recommends CIP projects as necessary.
Hires, supervises and evaluates county secretarial staff, farm manager, and agricultural technicians in conjunction with the farm manager.
In partnership with the department chair, determines priorities for hiring of county-based faculty, development of position descriptions, identifying search committee participants and reviewing search committee recommendations to hire; and/or may submit individual hiring recommendations, as needed.
Responsible for custody, allocation and maintenance of budgets, space, equipment, and facilities for all research, extension, and instruction activities in the county.
Provides assessment of all county-based faculty in the promotion and tenure process to the dean.
Assesses all county-based APT's in the evaluation process.
Administers other applicable fiscal and personnel policies and procedures.
Officially represents the College in dealings with the county government, federal and state agencies (including regulatory agencies) located in the county, various advisory groups, industry and community organizations and leaders, and the general public. Maintains an effective working relation with these organizations and individuals.
Serves as a public service leader in the community and interacts with other leadership segments in the county.
Represents county interests in the planning and program activities of the College.
Secures resources to support county-based programs and projects from extramural sources.
Markets CTAHR programs and activities.
Conducts special projects of importance to the College. These projects may include scholarly work in research, instruction or outreach as they relate to Kauaʻi County.
Performs other duties as necessary and as delegated by the Dean, CTAHR.
Minimum Qualifications :
Master’s degree or higher in an area related to agriculture, natural resource management or human resources.
Attained the academic rank of I4 (associate professor) or R4 and/or A4; or has demonstrated a record of comparable professional experience prior to appointment.
Professional administrative experience such as 4H Director, Graduate Chair, Undergraduate Chair, Department Chair, County Administrator, Assistant Dean, etc.;
Knowledge and experience with applied research and extension programs;
Ability to plan and implement programs and projects for the benefit of Kauai County;
Ability to establish and maintain effective relationships with the public and volunteers;
Ability to make independent judgments and decisions;
Ability to provide academic, programmatic and professional leadership and mentorship.
Desirable Qualifications :
Three (3) years of previous administrative experience in a university or county governmental setting, or similar experience;
Experience in or knowledge of the county in which position is located;
Proven grantsmanship ability;
Strong knowledge and experience in the land-grant university system;
Ability to work with diverse groups, clientele, agencies, individuals and stakeholders.
To Apply : Submit the following online through NEOGOV:
Cover letter indicating how you satisfy the minimum and desirable qualifications,
Curriculum Vitae,
Names and Contact Information for at least three Professional References and
Official Transcripts (copies accepted, however official transcripts will be required upon hire).
Inquiries : James Keach; jkeach@hawaii.edu
EEO/AA, Clery Act, ADAThe University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request : The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
CTAHR Diversity, Equity, and Inclusion Statement :
We believe that inclusiveness and excellence are interdependent. Our local and global communities are best served by ensuring all populations are represented equitably throughout CTAHR. We strive to cultivate an environment that supports equitable opportunities for every member of CTAHR to achieve individual and common goals. We will advance diversity, equity, and inclusion by: (1) promoting the recruitment and retention of diverse students, faculty, and staff, especially from groups that have been underrepresented or marginalized; (2) creating equal opportunities for all members of CTAHR to participate in decision-making processes and scholarly and professional development; and (3) fostering an inclusive culture where every CTAHR member feels respected and valued.
Jan 10, 2023
Full time
Title : Kauaʻi County Administrator
Position Number : 89216
Hiring Unit : College of Tropical Agriculture and Human Resources
Location : Kauaʻi Agricultural Research & Extension Station
Date Posted : December 14, 2022 *Readvertisement
Closing Date : Continuous recruitment until filled; selection starts February 19, 2023
Salary : Depends on Experience; EM Salary Schedules (https://www.hawaii.edu/ohr/documents/13028)
Full Time/Part Time : Full Time
Temporary/Permanen t : Permanent
Other Conditions : To begin approximately April 1, 2023 or soon thereafter. Renewal dependent upon satisfactory performance and availability of funds. For best consideration, all application materials should be submitted by 11:59pm on February 19, 2023.
As the founding College of the University of Hawai‘i in 1907, CTAHR is central to the land-grant mission of UH Mānoa. It is the premier resource for tropical and/or island agricultural systems and natural resources management in the Asia-Pacific region, and provides a strong research, outreach/extension and educational programs that support and foster tropical agricultural systems for viable communities, a diversified economy, and a healthy environment. (For more information about the University of Hawaiʻi at Mānoa and the College, please go to www.manoa.hawaii.edu and https://cms.ctahr.hawaii.edu/).
Duties and Responsibilities :
Develops objectives, priorities and plans for CTAHR research and extension programs with emphasis upon the needs of the county.
Coordinates with the appropriate department chairperson if instruction is to be carried out locally or by distance education.
Participates with CTAHR department chairpersons and the Dean’s office in the development of statewide plans for the development of agricultural industries, commodities and natural and human resources to assure coordination between county and state plans.
Reviews and recommends funding for annual county plans of work and projects prepared by faculty members in the county based on county plans and priorities.
Monitors and evaluates county programs and prepares reports in accordance with federal, state, University and CTAHR regulations and requirements.
Organizes CTAHR county staff and faculty participation in county projects and community development and improvement activities.
Exercises academic and professional leadership in planning and carrying out program activities based on professional respect and trust and principles of academic responsibility and collegiality.
Exercises independent judgment in handling a wide variety of problems involving a highly diverse population of clientele groups and individuals.
Responsible for the operations and maintenance of research stations and extension offices.
Collaborates with the CTAHR Dean’s office and other county administrators to assure uniform, statewide policies, procedures, and regulatory compliance.
Responsible for repairs and maintenance of facilities and equipment and recommends CIP projects as necessary.
Hires, supervises and evaluates county secretarial staff, farm manager, and agricultural technicians in conjunction with the farm manager.
In partnership with the department chair, determines priorities for hiring of county-based faculty, development of position descriptions, identifying search committee participants and reviewing search committee recommendations to hire; and/or may submit individual hiring recommendations, as needed.
Responsible for custody, allocation and maintenance of budgets, space, equipment, and facilities for all research, extension, and instruction activities in the county.
Provides assessment of all county-based faculty in the promotion and tenure process to the dean.
Assesses all county-based APT's in the evaluation process.
Administers other applicable fiscal and personnel policies and procedures.
Officially represents the College in dealings with the county government, federal and state agencies (including regulatory agencies) located in the county, various advisory groups, industry and community organizations and leaders, and the general public. Maintains an effective working relation with these organizations and individuals.
Serves as a public service leader in the community and interacts with other leadership segments in the county.
Represents county interests in the planning and program activities of the College.
Secures resources to support county-based programs and projects from extramural sources.
Markets CTAHR programs and activities.
Conducts special projects of importance to the College. These projects may include scholarly work in research, instruction or outreach as they relate to Kauaʻi County.
Performs other duties as necessary and as delegated by the Dean, CTAHR.
Minimum Qualifications :
Master’s degree or higher in an area related to agriculture, natural resource management or human resources.
Attained the academic rank of I4 (associate professor) or R4 and/or A4; or has demonstrated a record of comparable professional experience prior to appointment.
Professional administrative experience such as 4H Director, Graduate Chair, Undergraduate Chair, Department Chair, County Administrator, Assistant Dean, etc.;
Knowledge and experience with applied research and extension programs;
Ability to plan and implement programs and projects for the benefit of Kauai County;
Ability to establish and maintain effective relationships with the public and volunteers;
Ability to make independent judgments and decisions;
Ability to provide academic, programmatic and professional leadership and mentorship.
Desirable Qualifications :
Three (3) years of previous administrative experience in a university or county governmental setting, or similar experience;
Experience in or knowledge of the county in which position is located;
Proven grantsmanship ability;
Strong knowledge and experience in the land-grant university system;
Ability to work with diverse groups, clientele, agencies, individuals and stakeholders.
To Apply : Submit the following online through NEOGOV:
Cover letter indicating how you satisfy the minimum and desirable qualifications,
Curriculum Vitae,
Names and Contact Information for at least three Professional References and
Official Transcripts (copies accepted, however official transcripts will be required upon hire).
Inquiries : James Keach; jkeach@hawaii.edu
EEO/AA, Clery Act, ADAThe University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request : The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
CTAHR Diversity, Equity, and Inclusion Statement :
We believe that inclusiveness and excellence are interdependent. Our local and global communities are best served by ensuring all populations are represented equitably throughout CTAHR. We strive to cultivate an environment that supports equitable opportunities for every member of CTAHR to achieve individual and common goals. We will advance diversity, equity, and inclusion by: (1) promoting the recruitment and retention of diverse students, faculty, and staff, especially from groups that have been underrepresented or marginalized; (2) creating equal opportunities for all members of CTAHR to participate in decision-making processes and scholarly and professional development; and (3) fostering an inclusive culture where every CTAHR member feels respected and valued.
This position is based out of the Washington, DC office, and will have to report to the office 5 days a week (Monday-Friday). Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Facilities Department oversees the WRI Global office in Washington, DC, ensuring that the building is operating in an efficient manner. Facilities has a wide range of responsibilities, such as assigning Datawatch cards, responding to repair requests, ordering furniture and office supplies, responding to requests for temporary office space needs for new employees and interns, and assisting with mailing and packaging needs.
Job Highlight: In this role, under the supervision of the Facilities Supervisor, you will support the entire institute by providing support in all areas of Facilities.
You will report to the Facilities Supervisor.
What you will do:
Facilities Support (95%)
Answer and distribute incoming telephone calls to appropriate staff. Greet visitors and inform appropriate staff member of their guest arrivals
Inform staff of visitor and office protocols listed on Banyan page, WRI Intranet site
Oversee the repair and maintenance of printers and copiers. Responsible for first level of problem determination, responsible for placing service calls. Facilities Maintenance Technician will back up the Facilities Coordinator, as needed to ensure copiers are running smoothly.
Maintain supply room including ordering general supplies (notebooks, pens, etc.)
Train staff on use of copiers and printers and maintain well-organized space in the mail/supply room/ and all print stations
Ensure that WRI DC office is maintained well and is appealing to staff and visitors. Notify Facilities Supervisor and Global Facilities Manager of any needed repairs.
Process facility requests through the Cushman Wakefield APA Portal Requests for HVAC, misc. cleaning/vacuuming, etc. Follow up that problem was solved
Train staff on how to process outgoing domestic and international mail (USPS, FedEx, DHL, and UPS shipments) via XPS and NeoPost postage machine. Will process incoming mail and troubleshoot the postage machine. Order mailing supplies for various mail and delivery vendors and the postage machine (e.g., USPS, Federal Express and UPS)
Notify staff of incoming mail/packages. Forward any relevant mail electronically, as needed, for remote employees
Backup Administrator of the iOffice facilities software, working closely along with the Facilities Supervisor
Train staff on how to use iOffice. Keep the training documents up to date, along with any other communications
Back up Facilities Supervisor in processing invoices in Office 365 (WRI Payment Processing). Learning and understanding them as they are processed
Notify Facilities Supervisor of any updates needed to Banyan (WRI’s internal website) documents. Will also assist Facilities Supervisor in editing IT documents on Banyan
Process PAF for new and terminated employees
Work with Events Manager to ensure to ensure guests are given directions to the appropriate large meeting spaces
Assign security access cards (Datawatch) for all staff. Collect security cards when employees are offboarded
Maintain Omnilert our emergency alert system. Ensures that staff member’s essential information, such as mobile phone, secondary email, and business email is entered into the system, so they’re alerted in case of an emergency
Also ensures terminated staff are deleted from the system
Assist staff with business card orders to ship to home address, as necessary
Ensure new staff and interns receive access to gym (submits waiver forms to Cushman Wakefield)
Backup Facilities Maintenance Assistant for trouble shooting on coffee machines and ordering supplies in their absence
IT Support (5%)
Process return labels for equipment returns to IT through XPS
Assist with any IT-related task items from Facilities Supervisor
Other tasks, as assigned
What you will need:
Education: You have a completed Bachelor’s degree.
Experience: You have 1+ years of previous Facilities experience.
Experience using Outlook and Microsoft software. Knowledge of iOffice a plus
Languages: Verbal and written proficiency in English is required. Additional language skills are a plus.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary: Salary is commensurate with experience and other compensable factors. WRI offers a competitive remuneration and benefits package.
How to Apply:
Please submit a resume with a cover letter by the date of January 20, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organisation with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organisation that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organisational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognising our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Jan 05, 2023
Full time
This position is based out of the Washington, DC office, and will have to report to the office 5 days a week (Monday-Friday). Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Facilities Department oversees the WRI Global office in Washington, DC, ensuring that the building is operating in an efficient manner. Facilities has a wide range of responsibilities, such as assigning Datawatch cards, responding to repair requests, ordering furniture and office supplies, responding to requests for temporary office space needs for new employees and interns, and assisting with mailing and packaging needs.
Job Highlight: In this role, under the supervision of the Facilities Supervisor, you will support the entire institute by providing support in all areas of Facilities.
You will report to the Facilities Supervisor.
What you will do:
Facilities Support (95%)
Answer and distribute incoming telephone calls to appropriate staff. Greet visitors and inform appropriate staff member of their guest arrivals
Inform staff of visitor and office protocols listed on Banyan page, WRI Intranet site
Oversee the repair and maintenance of printers and copiers. Responsible for first level of problem determination, responsible for placing service calls. Facilities Maintenance Technician will back up the Facilities Coordinator, as needed to ensure copiers are running smoothly.
Maintain supply room including ordering general supplies (notebooks, pens, etc.)
Train staff on use of copiers and printers and maintain well-organized space in the mail/supply room/ and all print stations
Ensure that WRI DC office is maintained well and is appealing to staff and visitors. Notify Facilities Supervisor and Global Facilities Manager of any needed repairs.
Process facility requests through the Cushman Wakefield APA Portal Requests for HVAC, misc. cleaning/vacuuming, etc. Follow up that problem was solved
Train staff on how to process outgoing domestic and international mail (USPS, FedEx, DHL, and UPS shipments) via XPS and NeoPost postage machine. Will process incoming mail and troubleshoot the postage machine. Order mailing supplies for various mail and delivery vendors and the postage machine (e.g., USPS, Federal Express and UPS)
Notify staff of incoming mail/packages. Forward any relevant mail electronically, as needed, for remote employees
Backup Administrator of the iOffice facilities software, working closely along with the Facilities Supervisor
Train staff on how to use iOffice. Keep the training documents up to date, along with any other communications
Back up Facilities Supervisor in processing invoices in Office 365 (WRI Payment Processing). Learning and understanding them as they are processed
Notify Facilities Supervisor of any updates needed to Banyan (WRI’s internal website) documents. Will also assist Facilities Supervisor in editing IT documents on Banyan
Process PAF for new and terminated employees
Work with Events Manager to ensure to ensure guests are given directions to the appropriate large meeting spaces
Assign security access cards (Datawatch) for all staff. Collect security cards when employees are offboarded
Maintain Omnilert our emergency alert system. Ensures that staff member’s essential information, such as mobile phone, secondary email, and business email is entered into the system, so they’re alerted in case of an emergency
Also ensures terminated staff are deleted from the system
Assist staff with business card orders to ship to home address, as necessary
Ensure new staff and interns receive access to gym (submits waiver forms to Cushman Wakefield)
Backup Facilities Maintenance Assistant for trouble shooting on coffee machines and ordering supplies in their absence
IT Support (5%)
Process return labels for equipment returns to IT through XPS
Assist with any IT-related task items from Facilities Supervisor
Other tasks, as assigned
What you will need:
Education: You have a completed Bachelor’s degree.
Experience: You have 1+ years of previous Facilities experience.
Experience using Outlook and Microsoft software. Knowledge of iOffice a plus
Languages: Verbal and written proficiency in English is required. Additional language skills are a plus.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary: Salary is commensurate with experience and other compensable factors. WRI offers a competitive remuneration and benefits package.
How to Apply:
Please submit a resume with a cover letter by the date of January 20, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organisation with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organisation that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organisational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognising our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
King County Department of Local Services, Permitting Division
919 SW Grady Way, Suite 300, Renton, WA 98057-2906
SUMMARY:
**This recruitment may be used to fill vacancies for up to 6 months. Including permanent career service, special duty assignments, short-term temporary (STT) and term-limited temporary (TLT)
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the Department of Local Services (DLS) is accepting applications for the position of Permit Review Coordinator in the Permitting Services section. The Permitting Services team is responsible for providing direct customer services in support of the functions of the Division. If you are customer obsessed and looking for an opportunity to work in a fast-paced environment with a detail-oriented team, we need you. Permitting is looking for someone who thrives on solving problems, is solutions oriented, and works well both individually and as part of a highly collaborative workgroup.
The Permit Review Coordinator facilitates and helps administer King County permitting codes, policies, and procedures. They are the first point of contact applicants have and are setting the expectation for the customer experience.
Currently this is a hybrid position that is primarily telecommute with a rotating schedule in the office.
JOB DUTIES:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. Permit Application Screening, Intake, and issuance:
Research property records; read and interpret maps, plans, and legal descriptions.
Provide answers to customer’s questions regarding King County permitting codes, policies, and procedures.
Screen permit applications for completeness based on a specific criterion for building, fire, and land use permit types.
Explain, calculate, and collect permit fees from customers.
Accurately and efficiently use permitting software, online portals, and available technology tools to receive, screen, route, and track application from intake to permit issuance.
Work closely with all levels of staff in King County to accomplish primary objectives.
Follow up with applicants at various permitting stages; compile and process notifications; ensure permit tracking systems are updated accurately throughout the permitting process.
Perform quality assurance of approved permits, verify fees and permit requirements, prepare issuance packages, and issue permits.
Customer Service:
Provide helpful and respectful customer service to citizens and County employees.
Answer a high volume of customer inquiries electronically, by phone, and/or in person in accordance with the division's available customer service options.
Explain application submittal requirements, application procedures, permitting processes and timelines.
Help customers who are upset or angry by communicating in a positive and professional manner.
Track customer inquiries in electronic CRM system and ensure appropriate follow up with customers is completed
Other duties:
Collaborate with workgroup and Division staff working toward continuous improvement of customer services.
Maintain Permitting records in accordance with policies and procedures.
As a member of the Permitting Services group, this position will be responsible to cross-train with all Permit Review Coordinators and/or Permit Technicians and/or administrative staff to be prepared to support all functions of the workgroup and the Division.
Other responsibilities may involve cash, check, or electronic payment processing, data entry, processing notices and mailings to customers, record maintenance, and other duties as assigned by the supervisor.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
Minimum Qualifications:
Working experience or substantial knowledge of building and/or land use permit application procedures, submittal requirements and associated documents; interpreting maps, plans, and legal descriptions.
Knowledge of rules, regulations, codes, laws, and/or policies relative to the position.
Demonstrated ability to work as an effective team member in a highly collaborative environment.
Experience providing excellent customer service, including working with upset or angry customers while maintaining positive customer relationships.
Demonstrate excellent communication skills both verbal and written.
Professional experience and intermediate skill using Microsoft Office Products including Excel, Word, Outlook, Teams, CRM,
Professional experience using permitting software, online permit portals, and available technology tools for receiving, screening, routing, and processing applications and permits.
Experience using initiative and judgement interpreting policies, rules, and guidelines.
Demonstrated ability to effectively prioritize a high volume of work and handle multiple tasks with changing priorities while meeting deadlines and team goals.
Exceptional organization skills with superior attention to details and accurate work output.
Comfortable learning new technology and working in an environment of continuous improvement where frequent change is occurring.
Demonstrate the ability to use critical thinking to solve problems with minimal supervision.
Candidates must have demonstrated punctuality, dependability, and good attendance in previous job experience.
Desired Qualification:
Professional experience within a government permitting agency processing building and land use permit applications, verifying submittal requirements are met, calculating and collecting fees, applying building and land use codes, coordinating the permit process, and issuing approved permits.
Experience using Accela, My Building Pemit.com, and/or other relevant permitting software.
Knowledge of and experience applying King County rules, regulations, codes, laws and/or policies relative to the position.
Experience using GIS mapping software; SharePoint; Bluebeam; CRM; record management software.
International Code Council recognition as a Certified Permit Technician.
Necessary special requirements:
Must be able to bend, stoop, lift and carry up to 30 pounds, including large, rolled plans.
Must be able to move from workstation to workstation, sitting, standing and reaching throughout the workday in a fast-paced environment.
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of January 2, 2023.
Currently we are filling Term-Limited Temporary (TLT) and/or Special Duty Assignment (SDA) for current King County Career Service employees who have passed their probationary period. Current King County employees must have permission from their supervisor to be eligible for the Special Duty assignment. Pay upon SDA placement: Current employees selected for SDA will be compensated based on the provisions of the Collective Bargaining Agreement or Master Labor Agreement for their base assignment if applicable.
This recruitment may be used to fill vacancies for up to 6 months. Including career service, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. First consideration will be given to current PROTEC17 members in the same classification that are eligible for lateral transfer. WORK SCHEDULE: The work week is normally Monday through Friday, 7.00 a.m. to 4:00 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible. FORMS AND MATERIALS: The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume . SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: PROTEC17 For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work and meetings as needed. The responsibilities of this position may include regular and ongoing in-office work involving in person customer service in accordance with the division's available customer service options. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
Dec 09, 2022
Full time
SUMMARY:
**This recruitment may be used to fill vacancies for up to 6 months. Including permanent career service, special duty assignments, short-term temporary (STT) and term-limited temporary (TLT)
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the Department of Local Services (DLS) is accepting applications for the position of Permit Review Coordinator in the Permitting Services section. The Permitting Services team is responsible for providing direct customer services in support of the functions of the Division. If you are customer obsessed and looking for an opportunity to work in a fast-paced environment with a detail-oriented team, we need you. Permitting is looking for someone who thrives on solving problems, is solutions oriented, and works well both individually and as part of a highly collaborative workgroup.
The Permit Review Coordinator facilitates and helps administer King County permitting codes, policies, and procedures. They are the first point of contact applicants have and are setting the expectation for the customer experience.
Currently this is a hybrid position that is primarily telecommute with a rotating schedule in the office.
JOB DUTIES:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. Permit Application Screening, Intake, and issuance:
Research property records; read and interpret maps, plans, and legal descriptions.
Provide answers to customer’s questions regarding King County permitting codes, policies, and procedures.
Screen permit applications for completeness based on a specific criterion for building, fire, and land use permit types.
Explain, calculate, and collect permit fees from customers.
Accurately and efficiently use permitting software, online portals, and available technology tools to receive, screen, route, and track application from intake to permit issuance.
Work closely with all levels of staff in King County to accomplish primary objectives.
Follow up with applicants at various permitting stages; compile and process notifications; ensure permit tracking systems are updated accurately throughout the permitting process.
Perform quality assurance of approved permits, verify fees and permit requirements, prepare issuance packages, and issue permits.
Customer Service:
Provide helpful and respectful customer service to citizens and County employees.
Answer a high volume of customer inquiries electronically, by phone, and/or in person in accordance with the division's available customer service options.
Explain application submittal requirements, application procedures, permitting processes and timelines.
Help customers who are upset or angry by communicating in a positive and professional manner.
Track customer inquiries in electronic CRM system and ensure appropriate follow up with customers is completed
Other duties:
Collaborate with workgroup and Division staff working toward continuous improvement of customer services.
Maintain Permitting records in accordance with policies and procedures.
As a member of the Permitting Services group, this position will be responsible to cross-train with all Permit Review Coordinators and/or Permit Technicians and/or administrative staff to be prepared to support all functions of the workgroup and the Division.
Other responsibilities may involve cash, check, or electronic payment processing, data entry, processing notices and mailings to customers, record maintenance, and other duties as assigned by the supervisor.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
Minimum Qualifications:
Working experience or substantial knowledge of building and/or land use permit application procedures, submittal requirements and associated documents; interpreting maps, plans, and legal descriptions.
Knowledge of rules, regulations, codes, laws, and/or policies relative to the position.
Demonstrated ability to work as an effective team member in a highly collaborative environment.
Experience providing excellent customer service, including working with upset or angry customers while maintaining positive customer relationships.
Demonstrate excellent communication skills both verbal and written.
Professional experience and intermediate skill using Microsoft Office Products including Excel, Word, Outlook, Teams, CRM,
Professional experience using permitting software, online permit portals, and available technology tools for receiving, screening, routing, and processing applications and permits.
Experience using initiative and judgement interpreting policies, rules, and guidelines.
Demonstrated ability to effectively prioritize a high volume of work and handle multiple tasks with changing priorities while meeting deadlines and team goals.
Exceptional organization skills with superior attention to details and accurate work output.
Comfortable learning new technology and working in an environment of continuous improvement where frequent change is occurring.
Demonstrate the ability to use critical thinking to solve problems with minimal supervision.
Candidates must have demonstrated punctuality, dependability, and good attendance in previous job experience.
Desired Qualification:
Professional experience within a government permitting agency processing building and land use permit applications, verifying submittal requirements are met, calculating and collecting fees, applying building and land use codes, coordinating the permit process, and issuing approved permits.
Experience using Accela, My Building Pemit.com, and/or other relevant permitting software.
Knowledge of and experience applying King County rules, regulations, codes, laws and/or policies relative to the position.
Experience using GIS mapping software; SharePoint; Bluebeam; CRM; record management software.
International Code Council recognition as a Certified Permit Technician.
Necessary special requirements:
Must be able to bend, stoop, lift and carry up to 30 pounds, including large, rolled plans.
Must be able to move from workstation to workstation, sitting, standing and reaching throughout the workday in a fast-paced environment.
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of January 2, 2023.
Currently we are filling Term-Limited Temporary (TLT) and/or Special Duty Assignment (SDA) for current King County Career Service employees who have passed their probationary period. Current King County employees must have permission from their supervisor to be eligible for the Special Duty assignment. Pay upon SDA placement: Current employees selected for SDA will be compensated based on the provisions of the Collective Bargaining Agreement or Master Labor Agreement for their base assignment if applicable.
This recruitment may be used to fill vacancies for up to 6 months. Including career service, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. First consideration will be given to current PROTEC17 members in the same classification that are eligible for lateral transfer. WORK SCHEDULE: The work week is normally Monday through Friday, 7.00 a.m. to 4:00 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible. FORMS AND MATERIALS: The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume . SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: PROTEC17 For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work and meetings as needed. The responsibilities of this position may include regular and ongoing in-office work involving in person customer service in accordance with the division's available customer service options. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
King County Department of Local Services, Permitting Division
919 SW Grady Way Renton WA 98057
SUMMARY:
This recruitment will be used to fill Term-Limited Temporary (TLT) and/or Special Duty Assignment (SDA) positions. This is a three-year minimum TLT/SDA assignment and comes with a great benefits package
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the Department of Local Services (DLS) is accepting applications for the position of Permit Review Coordinator in the Permitting Services section. The Permitting Services team is responsible for providing direct customer services in support of the functions of the Division. If you are customer obsessed and looking for an opportunity to work in a fast-paced environment with a detail-oriented team, we need you. Permitting is looking for someone who thrives on solving problems, is solutions oriented, and works well both individually and as part of a highly collaborative workgroup. The Permit Review Coordinator facilitates and helps administer King County permitting codes, policies, and procedures. They are the first point of contact applicants have and are setting the expectation for the customer experience.
JOB DUTIES:
To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. Permit Application Screening, Intake, and issuance: ·
Research property records; read and interpret maps, plans, and legal descriptions.
Provide answers to customer’s questions regarding King County permitting codes, policies, and procedures.
Screen permit applications for completeness based on a specific criterion for building, fire, and land use permit types.
Explain, calculate, and collect permit fees from customers.
Accurately and efficiently use permitting software, online portals, and available technology tools to receive, screen, route, and track application from intake to permit issuance.
Work closely with all levels of staff in King County to accomplish primary objectives.
Follow up with applicants at various permitting stages; compile and process notifications; ensure permit tracking systems are updated accurately throughout the permitting process.
Perform quality assurance of approved permits, verify fees and permit requirements, prepare issuance packages, and issue permits.
Customer Service:
Provide helpful and respectful customer service to citizens and County employees.
Answer a high volume of customer inquiries electronically, by phone, and/or in person in accordance with the division's available customer service options.
Explain application submittal requirements, application procedures, permitting processes and timelines.
Help customers who are upset or angry by communicating in a positive and professional manner.
Track customer inquiries in electronic CRM system and ensure appropriate follow up with customers is completed
Other duties:
Collaborate with workgroup and Division staff working toward continuous improvement of customer services.
Maintain Permitting records in accordance with policies and procedures.
As a member of the Permitting Services group, this position will be responsible to cross-train with all Permit Review Coordinators and/or Permit Technicians and/or administrative staff to be prepared to support all functions of the workgroup and the Division.
Other responsibilities may involve cash, check, or electronic payment processing, data entry, processing notices and mailings to customers, record maintenance, and other duties as assigned by the supervisor.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
The ideal candidate will have the following qualifications:
Working experience or substantial knowledge of building and/or land use permit application procedures, submittal requirements and associated documents; interpreting maps, plans, and legal descriptions.
Knowledge of rules, regulations, codes, laws, and/or policies relative to the position.
Demonstrated ability to work as an effective team member in a highly collaborative environment.
Experience providing excellent customer service, including working with upset or angry customers while maintaining positive customer relationships.
Demonstrate excellent communication skills both verbal and written.
Professional experience and intermediate skill using Microsoft Office Products including Excel, Word, Outlook, Teams, CRM,
Professional experience using permitting software, online permit portals, and available technology tools for receiving, screening, routing, and processing applications and permits.
Experience using initiative and judgement interpreting policies, rules, and guidelines.
Demonstrated ability to effectively prioritize a high volume of work and handle multiple tasks with changing priorities while meeting deadlines and team goals.
Exceptional organization skills with superior attention to details and accurate work output.
Comfortable learning new technology and working in an environment of continuous improvement where frequent change is occurring.
Demonstrate the ability to use critical thinking to solve problems with minimal supervision.
Candidates must have demonstrated punctuality, dependability, and good attendance in previous job experience.
Our most competitive candidate will also have:
Professional experience within a government permitting agency processing building and land use permit applications, verifying submittal requirements are met, calculating and collecting fees, applying building and land use codes, coordinating the permit process, and issuing approved permits.
Experience using Accela, My Building Pemit.com, and/or other relevant permitting software.
Knowledge of and experience applying King County rules, regulations, codes, laws and/or policies relative to the position.
Experience using GIS mapping software; SharePoint; Bluebeam; CRM; record management software.
International Code Council recognition as a Certified Permit Technician.
Necessary special requirements:
Must be able to bend, stoop, lift and carry up to 30 pounds, including large rolled plans.
Must be able to move from workstation to workstation, sitting, standing and reaching throughout the workday in a fast-paced environment.
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of October 24, 2022.
Currently we are filling Term-Limited Temporary (TLT) and/or Special Duty Assignment (SDA) for current King County Career Service employees who have passed their probationary period. Current King County employees must have permission from their supervisor to be eligible for the Special Duty assignment. Pay upon SDA placement: Current employees selected for SDA will be compensated based on the provisions of the Collective Bargaining Agreement or Master Labor Agreement for their base assignment if applicable.
This recruitment may be used to fill vacancies for up to 6 months. Including career service, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. First consideration will be given to current PROTEC17 members in the same classification that are eligible for lateral transfer. WORK SCHEDULE: The work week is normally Monday through Friday, 7.00 a.m. to 4:00 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible. FORMS AND MATERIALS: The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume . SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: PROTEC17 For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC). The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement The work associated with this position will currently be performed predominantly by teleworking; complemented with onsite work and meetings as needed. The responsibilities of this position may include regular and ongoing in-office work involving in person customer service in accordance with the division's available customer service options. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
Oct 11, 2022
Seasonal
SUMMARY:
This recruitment will be used to fill Term-Limited Temporary (TLT) and/or Special Duty Assignment (SDA) positions. This is a three-year minimum TLT/SDA assignment and comes with a great benefits package
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the Department of Local Services (DLS) is accepting applications for the position of Permit Review Coordinator in the Permitting Services section. The Permitting Services team is responsible for providing direct customer services in support of the functions of the Division. If you are customer obsessed and looking for an opportunity to work in a fast-paced environment with a detail-oriented team, we need you. Permitting is looking for someone who thrives on solving problems, is solutions oriented, and works well both individually and as part of a highly collaborative workgroup. The Permit Review Coordinator facilitates and helps administer King County permitting codes, policies, and procedures. They are the first point of contact applicants have and are setting the expectation for the customer experience.
JOB DUTIES:
To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. Permit Application Screening, Intake, and issuance: ·
Research property records; read and interpret maps, plans, and legal descriptions.
Provide answers to customer’s questions regarding King County permitting codes, policies, and procedures.
Screen permit applications for completeness based on a specific criterion for building, fire, and land use permit types.
Explain, calculate, and collect permit fees from customers.
Accurately and efficiently use permitting software, online portals, and available technology tools to receive, screen, route, and track application from intake to permit issuance.
Work closely with all levels of staff in King County to accomplish primary objectives.
Follow up with applicants at various permitting stages; compile and process notifications; ensure permit tracking systems are updated accurately throughout the permitting process.
Perform quality assurance of approved permits, verify fees and permit requirements, prepare issuance packages, and issue permits.
Customer Service:
Provide helpful and respectful customer service to citizens and County employees.
Answer a high volume of customer inquiries electronically, by phone, and/or in person in accordance with the division's available customer service options.
Explain application submittal requirements, application procedures, permitting processes and timelines.
Help customers who are upset or angry by communicating in a positive and professional manner.
Track customer inquiries in electronic CRM system and ensure appropriate follow up with customers is completed
Other duties:
Collaborate with workgroup and Division staff working toward continuous improvement of customer services.
Maintain Permitting records in accordance with policies and procedures.
As a member of the Permitting Services group, this position will be responsible to cross-train with all Permit Review Coordinators and/or Permit Technicians and/or administrative staff to be prepared to support all functions of the workgroup and the Division.
Other responsibilities may involve cash, check, or electronic payment processing, data entry, processing notices and mailings to customers, record maintenance, and other duties as assigned by the supervisor.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
The ideal candidate will have the following qualifications:
Working experience or substantial knowledge of building and/or land use permit application procedures, submittal requirements and associated documents; interpreting maps, plans, and legal descriptions.
Knowledge of rules, regulations, codes, laws, and/or policies relative to the position.
Demonstrated ability to work as an effective team member in a highly collaborative environment.
Experience providing excellent customer service, including working with upset or angry customers while maintaining positive customer relationships.
Demonstrate excellent communication skills both verbal and written.
Professional experience and intermediate skill using Microsoft Office Products including Excel, Word, Outlook, Teams, CRM,
Professional experience using permitting software, online permit portals, and available technology tools for receiving, screening, routing, and processing applications and permits.
Experience using initiative and judgement interpreting policies, rules, and guidelines.
Demonstrated ability to effectively prioritize a high volume of work and handle multiple tasks with changing priorities while meeting deadlines and team goals.
Exceptional organization skills with superior attention to details and accurate work output.
Comfortable learning new technology and working in an environment of continuous improvement where frequent change is occurring.
Demonstrate the ability to use critical thinking to solve problems with minimal supervision.
Candidates must have demonstrated punctuality, dependability, and good attendance in previous job experience.
Our most competitive candidate will also have:
Professional experience within a government permitting agency processing building and land use permit applications, verifying submittal requirements are met, calculating and collecting fees, applying building and land use codes, coordinating the permit process, and issuing approved permits.
Experience using Accela, My Building Pemit.com, and/or other relevant permitting software.
Knowledge of and experience applying King County rules, regulations, codes, laws and/or policies relative to the position.
Experience using GIS mapping software; SharePoint; Bluebeam; CRM; record management software.
International Code Council recognition as a Certified Permit Technician.
Necessary special requirements:
Must be able to bend, stoop, lift and carry up to 30 pounds, including large rolled plans.
Must be able to move from workstation to workstation, sitting, standing and reaching throughout the workday in a fast-paced environment.
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of October 24, 2022.
Currently we are filling Term-Limited Temporary (TLT) and/or Special Duty Assignment (SDA) for current King County Career Service employees who have passed their probationary period. Current King County employees must have permission from their supervisor to be eligible for the Special Duty assignment. Pay upon SDA placement: Current employees selected for SDA will be compensated based on the provisions of the Collective Bargaining Agreement or Master Labor Agreement for their base assignment if applicable.
This recruitment may be used to fill vacancies for up to 6 months. Including career service, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. First consideration will be given to current PROTEC17 members in the same classification that are eligible for lateral transfer. WORK SCHEDULE: The work week is normally Monday through Friday, 7.00 a.m. to 4:00 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible. FORMS AND MATERIALS: The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume . SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: PROTEC17 For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC). The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement The work associated with this position will currently be performed predominantly by teleworking; complemented with onsite work and meetings as needed. The responsibilities of this position may include regular and ongoing in-office work involving in person customer service in accordance with the division's available customer service options. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
OYA welcomes you to join our exceptional team of Group Life Coordinators at the Tillamook Youth Correctional Facility!
The Oregon Youth Authority (OYA) is currently hiring for multiple positions as a Group Life Coordinator 2 (GLC2). GLC2 ensures a safe and secure environment for the public, youth, and staff. In your role, you will provide pro-social role modeling by working directly with youth carrying out the specific day to day functions of each unit. This includes:
Coaching, confronting, and correcting the behavior of the youth.
Observing, evaluating, and recording youth behavior, attitude, and performance. You will record their attendance and participation in treatment groups, recreations, vocational/educational activities, and/or community service and document unusual incidents and critical events.
Prepare Youth Incident Reports (YIRs)
Assign, train, and supervise youth who are performing chores on living units and jobs within the facility (e.g., maintenance, kitchen, laundry, landscaping, janitorial, etc.)
Supervise youth performing community based work crew activities where appropriate.
Observe and monitor youth offenders for suicide prevention and potential health and safety risks.
Conduct security inspections and searches of facility, grounds, and state vehicles.
Administer medication to youth (under the training and indirect supervision of medical staff) and maintain contact with medical staff to ensure appropriate medical care for the youth.
May provide secure transport of youth to appointments within the community.
Additional Details:
Multiple Positions: This recruitment announcement will be used to establish a list of qualified candidates to fill current vacancies - permanent, full-time, part-time and temporary positions.
Under-fill: The goal of this recruitment is to fill this position at a GLC2 level. However, we encourage candidates who meet the minimum qualifications for a GLC1 ($2,937.00 - $4,322.00 monthly/$16.94 - $24.94 hourly) to apply, as we may consider under-filling the position until the selected candidate meets the minimum qualifications for a GLC2. Under-fill training will not exceed one year.
Representation: This position is represented by the Service Employees International Union (SEIU/OPEU).
Compensation: $3,430.00 - $5,218.00 monthly / $19.79 - $30.10 hourly. Salary normally starts at first step.
Working Conditions:
Must be able to work under the following condition with or without reasonable accommodations:
OYA facilities are tobacco free environments.
Shift work in a 24-hour, 7-day a week operation, with night shifts, weekends, holidays, and overtime as required.
Adhere to the dress code of the specific work site.
Frequent exposure to verbal abuse, threats, and dealing with impulsive, rebellious, assaultive youth.
The use of reasonable force in the performance of duties or during a disturbance or other emergency situation may be required.
Physical standards for vision, hearing, dexterity, push/pull, running, and jogging.
Transport youth as requested, and, if in a security position, operate state vehicles.
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
Please take a moment to watch this quick video about Oregon Youth Authority, our team and our culture bit.ly/work4OYA . For more information please visit www.oregon.gov/oya .
What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
How To Qualify:
GLC2 Qualifications:
You must possess a high school diploma, GED certificate, or other proof of education at the same or higher level; AND
Six months full-time experience working with 12 to 24 year-old youth offenders in either a residential care or treatment program; OR
A Certificate or Associate degree from an accredited school in a behavioral science or equivalent training program.
Under-fill - GLC1 Qualifications
You must possess a high school diploma, GED certificate, or other proof of education at the same or higher level.
Special Qualifications:
You must be 21 years of age or older and possess a valid driver license and acceptable driving record.
This position also requires a Physical Abilities Test (PAT) The PAT includes the following elements that applicants need to demonstrate the ability to:
Ability to handle, feel, and have finger dexterity using both hands.
Ability to move, carry or hold objects weighing from 6 lbs up to 165 lbs moving a maximum of 54 feet.
Ability to kneel, bend, turn and stand, turn and sit, reach and crawl.
Ability to perform 15 step-ups on a 12-inch stepping platform.
Ability to run or jog 100 yards.
Ability to hold body weight in the push-up position for 50 seconds.
Ability to hold a 6lb medicine ball at chest level with arms extended for a period of 40 seconds.
Ability to complete the circuit outlined above two times with a 1 minute break between sessions.
Acceptable vision of at least 20/30 (with or without correction) in both eyes, with peripheral vision of 160 degrees from a distance of 20 feet.
Have binaural hearing (aided or unaided) in ranges from 500 to 2000 Hz and from 20 to 60 db.
Applicants may contact the facility for more information on the PAT or the OYA Training Academy.
Desired Attributes: We may show preference to candidates whose application materials demonstrate the following:
Experience working in a team setting and communicating information.
Experience utilizing problem-solving techniques.
Experience providing and utilizing skills as a mentor or as a coach.
Experience demonstrating excellent verbal and written communication skills.
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Jan 28, 2022
Full time
OYA welcomes you to join our exceptional team of Group Life Coordinators at the Tillamook Youth Correctional Facility!
The Oregon Youth Authority (OYA) is currently hiring for multiple positions as a Group Life Coordinator 2 (GLC2). GLC2 ensures a safe and secure environment for the public, youth, and staff. In your role, you will provide pro-social role modeling by working directly with youth carrying out the specific day to day functions of each unit. This includes:
Coaching, confronting, and correcting the behavior of the youth.
Observing, evaluating, and recording youth behavior, attitude, and performance. You will record their attendance and participation in treatment groups, recreations, vocational/educational activities, and/or community service and document unusual incidents and critical events.
Prepare Youth Incident Reports (YIRs)
Assign, train, and supervise youth who are performing chores on living units and jobs within the facility (e.g., maintenance, kitchen, laundry, landscaping, janitorial, etc.)
Supervise youth performing community based work crew activities where appropriate.
Observe and monitor youth offenders for suicide prevention and potential health and safety risks.
Conduct security inspections and searches of facility, grounds, and state vehicles.
Administer medication to youth (under the training and indirect supervision of medical staff) and maintain contact with medical staff to ensure appropriate medical care for the youth.
May provide secure transport of youth to appointments within the community.
Additional Details:
Multiple Positions: This recruitment announcement will be used to establish a list of qualified candidates to fill current vacancies - permanent, full-time, part-time and temporary positions.
Under-fill: The goal of this recruitment is to fill this position at a GLC2 level. However, we encourage candidates who meet the minimum qualifications for a GLC1 ($2,937.00 - $4,322.00 monthly/$16.94 - $24.94 hourly) to apply, as we may consider under-filling the position until the selected candidate meets the minimum qualifications for a GLC2. Under-fill training will not exceed one year.
Representation: This position is represented by the Service Employees International Union (SEIU/OPEU).
Compensation: $3,430.00 - $5,218.00 monthly / $19.79 - $30.10 hourly. Salary normally starts at first step.
Working Conditions:
Must be able to work under the following condition with or without reasonable accommodations:
OYA facilities are tobacco free environments.
Shift work in a 24-hour, 7-day a week operation, with night shifts, weekends, holidays, and overtime as required.
Adhere to the dress code of the specific work site.
Frequent exposure to verbal abuse, threats, and dealing with impulsive, rebellious, assaultive youth.
The use of reasonable force in the performance of duties or during a disturbance or other emergency situation may be required.
Physical standards for vision, hearing, dexterity, push/pull, running, and jogging.
Transport youth as requested, and, if in a security position, operate state vehicles.
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
Please take a moment to watch this quick video about Oregon Youth Authority, our team and our culture bit.ly/work4OYA . For more information please visit www.oregon.gov/oya .
What's in it for You? OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
How To Qualify:
GLC2 Qualifications:
You must possess a high school diploma, GED certificate, or other proof of education at the same or higher level; AND
Six months full-time experience working with 12 to 24 year-old youth offenders in either a residential care or treatment program; OR
A Certificate or Associate degree from an accredited school in a behavioral science or equivalent training program.
Under-fill - GLC1 Qualifications
You must possess a high school diploma, GED certificate, or other proof of education at the same or higher level.
Special Qualifications:
You must be 21 years of age or older and possess a valid driver license and acceptable driving record.
This position also requires a Physical Abilities Test (PAT) The PAT includes the following elements that applicants need to demonstrate the ability to:
Ability to handle, feel, and have finger dexterity using both hands.
Ability to move, carry or hold objects weighing from 6 lbs up to 165 lbs moving a maximum of 54 feet.
Ability to kneel, bend, turn and stand, turn and sit, reach and crawl.
Ability to perform 15 step-ups on a 12-inch stepping platform.
Ability to run or jog 100 yards.
Ability to hold body weight in the push-up position for 50 seconds.
Ability to hold a 6lb medicine ball at chest level with arms extended for a period of 40 seconds.
Ability to complete the circuit outlined above two times with a 1 minute break between sessions.
Acceptable vision of at least 20/30 (with or without correction) in both eyes, with peripheral vision of 160 degrees from a distance of 20 feet.
Have binaural hearing (aided or unaided) in ranges from 500 to 2000 Hz and from 20 to 60 db.
Applicants may contact the facility for more information on the PAT or the OYA Training Academy.
Desired Attributes: We may show preference to candidates whose application materials demonstrate the following:
Experience working in a team setting and communicating information.
Experience utilizing problem-solving techniques.
Experience providing and utilizing skills as a mentor or as a coach.
Experience demonstrating excellent verbal and written communication skills.
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Position Classification: Part time, Non-Exempt (Hourly)
Temporary 20 hours/week
Salary: $17-$19/hour (Salary is commensurate with experience)
Based: Custer, WI
Approximate Start Date: February 2022
Approximate End Date: July 15, 2022
To Apply
To apply, please send:
Cover letter detailing your qualifications (PDF)
Resume including education and experience (PDF)
Contact information for three professional references (PDF)
All correspondence must be electronic and sent to Amiee Wetmore at apply@midwestrenew.org .
Deadline
Applications will be accepted through 5:00 p.m. Central Time on Monday, January 10, 2022.
Job Description
The Site Assistant is responsible for assisting in the maintenance and development of the facility, equipment, vehicles and grounds of the MREA main office and property in Custer, Wisconsin. The property consists of an office building, training building, storage shed, multiple training and demonstration systems as well as 65 acres of property, which includes 40 acres of seasonal campsites. The site has active solar electric, wind, and solar thermal installations that provide heat and power to the facility and that also serve for training and demonstration.
In addition, the Site Assistant works closely with the Site Manager as well as the Events Coordinator to prepare and manage the site for The Energy Fair, including permitting coordination, rentals, and campground preparation as well as Move Some Earth Day and Brisk Fall Clean Up Day. The Site Assistant also works with the MREA training team to ensure that tools, equipment and transportation are maintained and organized as appropriate and works proactively to ensure the campus is safe for all training and events.
Key Responsibilities
Facility
Assist in maintenance of Custer grounds seasonally including grass mowing, tree pruning/removal, snow removal, landscaping, and other activities as appropriate.
Assist in building maintenance as needed including office remodeling, painting, appliance maintenance.
Assist in leading volunteers during MREA spring work day, Move Some Earth Day (May 14, 2022).
Adhere to safety guidelines of MREA programs and practices.
Program Coordination
Energy Fair
Assist in preparation of MREA grounds in months leading up to June Energy Fair event.
Assist in event setup, maintenance, and tear down.
Develop and oversee garbage and recycling strategy.
Assist in coordination of storage and maintenance of Energy Fair equipment.
Administration
Participate in MREA staff meetings and planning sessions as necessary.
Human Resources
Participate in staff evaluations, meetings, staff work days, and professional development days as appropriate.
Manage volunteers, assistants, and interns as needed.
Follow MREA remote work procedures, including office hour scheduling, work-from-home scheduling, and activity reporting.
Board Relations
Attend Board of Directors meetings, assist the Site Manager in preparing reports as needed.
Participate on other board-level committees as needed.
Qualifications
A successful candidate will be/have:
Results oriented and self-directed, with a passion for the MREA’s mission
Demonstrated ability to work on a team and manage individual projects.
Construction experience and familiarity with operating common tools, equipment, and machinery
Building maintenance experience and familiarity with building temperature management, including wood heating.
Landscaping experience including tractor use, snowplowing, tree removal, and vegetation management.
Preference will be given to candidates who have:
Significant experience in the renewable energy industry
Instruction experience and are interested in teaching/giving tours
Construction management experience
Compensation & Benefits
Salary is commensurate with experience
Flexible work environment
Free electric vehicle charging at Custer Office
Casual dress code
Free registration to MREA trainings
To Apply
To apply, please send:
Cover letter detailing your qualifications (PDF)
Resume including education and experience (PDF)
Contact information for three professional references (PDF)
All correspondence must be electronic and sent to Amiee Wetmore at apply@midwestrenew.org .
Deadline
Applications will be accepted through 5:00 p.m. Central Time on Monday, January 10, 2022.
About MREA
Mission: The MREA promotes renewable energy, energy efficiency, and sustainable living through education and demonstration.
MREA is an equal employment opportunity employer and will not discriminate against any employee or applicant for employment in a manner that violates the law. MREA is committed to building a diverse staff and strongly encourages applications from qualified people regardless of their age, ancestry, color, creed, disability, marital status, military status, mental or physical disability, source of income, national origin, race, religion, sexual orientation, gender, gender identity, or any other class protected by law. MREA does not discriminate on the basis of these characteristics in any personnel action.
Dec 22, 2021
Part time
Position Classification: Part time, Non-Exempt (Hourly)
Temporary 20 hours/week
Salary: $17-$19/hour (Salary is commensurate with experience)
Based: Custer, WI
Approximate Start Date: February 2022
Approximate End Date: July 15, 2022
To Apply
To apply, please send:
Cover letter detailing your qualifications (PDF)
Resume including education and experience (PDF)
Contact information for three professional references (PDF)
All correspondence must be electronic and sent to Amiee Wetmore at apply@midwestrenew.org .
Deadline
Applications will be accepted through 5:00 p.m. Central Time on Monday, January 10, 2022.
Job Description
The Site Assistant is responsible for assisting in the maintenance and development of the facility, equipment, vehicles and grounds of the MREA main office and property in Custer, Wisconsin. The property consists of an office building, training building, storage shed, multiple training and demonstration systems as well as 65 acres of property, which includes 40 acres of seasonal campsites. The site has active solar electric, wind, and solar thermal installations that provide heat and power to the facility and that also serve for training and demonstration.
In addition, the Site Assistant works closely with the Site Manager as well as the Events Coordinator to prepare and manage the site for The Energy Fair, including permitting coordination, rentals, and campground preparation as well as Move Some Earth Day and Brisk Fall Clean Up Day. The Site Assistant also works with the MREA training team to ensure that tools, equipment and transportation are maintained and organized as appropriate and works proactively to ensure the campus is safe for all training and events.
Key Responsibilities
Facility
Assist in maintenance of Custer grounds seasonally including grass mowing, tree pruning/removal, snow removal, landscaping, and other activities as appropriate.
Assist in building maintenance as needed including office remodeling, painting, appliance maintenance.
Assist in leading volunteers during MREA spring work day, Move Some Earth Day (May 14, 2022).
Adhere to safety guidelines of MREA programs and practices.
Program Coordination
Energy Fair
Assist in preparation of MREA grounds in months leading up to June Energy Fair event.
Assist in event setup, maintenance, and tear down.
Develop and oversee garbage and recycling strategy.
Assist in coordination of storage and maintenance of Energy Fair equipment.
Administration
Participate in MREA staff meetings and planning sessions as necessary.
Human Resources
Participate in staff evaluations, meetings, staff work days, and professional development days as appropriate.
Manage volunteers, assistants, and interns as needed.
Follow MREA remote work procedures, including office hour scheduling, work-from-home scheduling, and activity reporting.
Board Relations
Attend Board of Directors meetings, assist the Site Manager in preparing reports as needed.
Participate on other board-level committees as needed.
Qualifications
A successful candidate will be/have:
Results oriented and self-directed, with a passion for the MREA’s mission
Demonstrated ability to work on a team and manage individual projects.
Construction experience and familiarity with operating common tools, equipment, and machinery
Building maintenance experience and familiarity with building temperature management, including wood heating.
Landscaping experience including tractor use, snowplowing, tree removal, and vegetation management.
Preference will be given to candidates who have:
Significant experience in the renewable energy industry
Instruction experience and are interested in teaching/giving tours
Construction management experience
Compensation & Benefits
Salary is commensurate with experience
Flexible work environment
Free electric vehicle charging at Custer Office
Casual dress code
Free registration to MREA trainings
To Apply
To apply, please send:
Cover letter detailing your qualifications (PDF)
Resume including education and experience (PDF)
Contact information for three professional references (PDF)
All correspondence must be electronic and sent to Amiee Wetmore at apply@midwestrenew.org .
Deadline
Applications will be accepted through 5:00 p.m. Central Time on Monday, January 10, 2022.
About MREA
Mission: The MREA promotes renewable energy, energy efficiency, and sustainable living through education and demonstration.
MREA is an equal employment opportunity employer and will not discriminate against any employee or applicant for employment in a manner that violates the law. MREA is committed to building a diverse staff and strongly encourages applications from qualified people regardless of their age, ancestry, color, creed, disability, marital status, military status, mental or physical disability, source of income, national origin, race, religion, sexual orientation, gender, gender identity, or any other class protected by law. MREA does not discriminate on the basis of these characteristics in any personnel action.
Job Description: Community Engagement Manager Employment status: 1 FTE, hourly, benefitted Reports to: Executive Director (ED) Starting wage range: DOE
Working Conditions: The WDRC continually strives to provide a supportive, healthy, and productive work environment. Every staff member plays an active role in contributing positively to our organizational culture. Staff serve the public through a variety of programming both onsite within WDRC owned and rented facilities, and in public and private spaces. Given the nature of the WDRC’s mission and services, the possibility of exposure to escalated emotion and offensive language from the public exists. The WDRC expects staff to respond to these instances with diplomacy, tact, and compassion. Note: During COVID, most staff are working remotely, and physical offices are closed to the public.
Position summary: The Community Engagement Manager (CEM) is a key staff member in our nonprofit organization. The CEM is responsible for working closely with the Executive Director, Board, and other staff to advance development efforts, promote community awareness, and create opportunities for engaging with our organization. We are seeking a wonderful individual to join our team and serve our community by modeling the WDRC’s core values and embodying a warm, welcoming, and professional approach while interacting with volunteers, donors, partners, clients, staff, and the community at large. This position is an ideal opportunity for an enthusiastic, creative, driven, and experienced individual who believes in our mission and is committed to strengthening our organization. The successful candidate will both bring vision and leadership to a collaborative environment, and be able to successfully implement operational plans.
Primary Position Responsibilities:
Strategic Leadership
Engage as a thought partner with the ED to cultivate resources and relationships to sustain & grow the organization;
Work closely with ED and staff to maintain positive relationships with donors, other organizations, government agencies, and community supporters;
Design and implement the Fund Development Plan, in coordination with ED and Board;
Participate in Board Fund Development committee meetings;
Coordinate Board involvement in community engagement activities;
Fund Development
Oversee agency fundraising, outreach, and special events to ensure and maximize their success and impact;
Cultivate donor relations; design appeals, and solicit, receive, and acknowledge donor contributions;
Identify new donors and sponsors in collaboration with ED and Board;
Oversee our organization’s donor database;
Maintain annual grants calendar; track application and reporting deadlines;
Research, write, and manage grants and grant reporting in alignment with agency’s strategic and operational plan s;
Write grant acknowledgment letters.
Community Engagement Development
Design and develop messaging and marketing materials to tell our story and promote our programs, services, and events to current and new targeted audiences;
Identify and support opportunities to reach diverse, underserved communities in collaboration with Staff and Board;
Serve as liaison with media; ensure timely press releases are written and issued;
Establish and manage annual communications and outreach calendar;
Oversee external communications including newsletters, e-blasts, social media, and web presence;
Oversee agency-wide data collection and metrics, including coordinating with staff to research and compile internal and external statistics to demonstrate efficacy and impact of WDRC services;
Oversee design, publishing, and distribution of the annual report;
Facilitate and manage outreach opportunities and participate in networking to advance our community visibility;
Team Leadership
Coordinate and direct the work of staff members, board members, and volunteers working on community engagement and fund development efforts;
Contribute to effective teamwork among staff;
Actively participate in staff meetings and agency events and activities;
Collaborate with other staff to achieve organization’s mission and contribute to shared staff responsibilities ;
Support other initiatives and tasks as needed.
Minimum Qualifications
BA or comparable education in related field and minimum 3-5 years relevant experience;
Demonstrated experience in the ability to direct, coordinate, and supervise the work of others;
Belief in and understanding of our mission, and familiarity with mediation and conflict resolution;
Demonstrable cultural humility and awareness, and capable of mindfully interacting with diverse people;
Demonstrated track record of fund development, including grant procurement;
Event coordination and project management experience;
Public relations and communications experience;
Comfort and ease with technology and social media (Facebook, Twitter, Instagram, blogs);
Flexibility, including ability to occasionally work early morning, evening, and weekend hours;
Exceptional organizational skills, and a high level of attention to detail;
Excellent verbal and written communicator, and an outstanding listener;
Strong sense of initiative, sense of humor, and compassion;
Desire and ability to work collaboratively;
Excellent proficiency with Windows applications, experience with relational databases;
Able to create mail merges and templates, customize spreadsheets, setup queries and reports;
Ability to enlist support, delegate, and work effectively with volunteers;
Ability to multi-task, manage time, meet deadlines, and address emergent issues;
Ability to work comfortably with limited supervision;
Ability to troubleshoot/problem solve as issues arise;
Ability to lift 30 lbs;
Preferred Knowledge and Skills
Bilingual in Spanish
Familiarity with Whatcom County businesses, organizations, and community at large
Experience with development and implementation of strategic and operational plans
Proficiency with Canva, In-Design, or equivalent layout application;
To apply: Submit cover letter, resume, and three professional references to Jaina Gemin, Search Coordinator, at jaina@whatcomdrc.org . Use the subject line: Community Engagement Manager Position Application (YOUR NAME)
Due by: Preference for applications received before noon on Monday, November 23; open until filled
Nov 16, 2020
Full time
Job Description: Community Engagement Manager Employment status: 1 FTE, hourly, benefitted Reports to: Executive Director (ED) Starting wage range: DOE
Working Conditions: The WDRC continually strives to provide a supportive, healthy, and productive work environment. Every staff member plays an active role in contributing positively to our organizational culture. Staff serve the public through a variety of programming both onsite within WDRC owned and rented facilities, and in public and private spaces. Given the nature of the WDRC’s mission and services, the possibility of exposure to escalated emotion and offensive language from the public exists. The WDRC expects staff to respond to these instances with diplomacy, tact, and compassion. Note: During COVID, most staff are working remotely, and physical offices are closed to the public.
Position summary: The Community Engagement Manager (CEM) is a key staff member in our nonprofit organization. The CEM is responsible for working closely with the Executive Director, Board, and other staff to advance development efforts, promote community awareness, and create opportunities for engaging with our organization. We are seeking a wonderful individual to join our team and serve our community by modeling the WDRC’s core values and embodying a warm, welcoming, and professional approach while interacting with volunteers, donors, partners, clients, staff, and the community at large. This position is an ideal opportunity for an enthusiastic, creative, driven, and experienced individual who believes in our mission and is committed to strengthening our organization. The successful candidate will both bring vision and leadership to a collaborative environment, and be able to successfully implement operational plans.
Primary Position Responsibilities:
Strategic Leadership
Engage as a thought partner with the ED to cultivate resources and relationships to sustain & grow the organization;
Work closely with ED and staff to maintain positive relationships with donors, other organizations, government agencies, and community supporters;
Design and implement the Fund Development Plan, in coordination with ED and Board;
Participate in Board Fund Development committee meetings;
Coordinate Board involvement in community engagement activities;
Fund Development
Oversee agency fundraising, outreach, and special events to ensure and maximize their success and impact;
Cultivate donor relations; design appeals, and solicit, receive, and acknowledge donor contributions;
Identify new donors and sponsors in collaboration with ED and Board;
Oversee our organization’s donor database;
Maintain annual grants calendar; track application and reporting deadlines;
Research, write, and manage grants and grant reporting in alignment with agency’s strategic and operational plan s;
Write grant acknowledgment letters.
Community Engagement Development
Design and develop messaging and marketing materials to tell our story and promote our programs, services, and events to current and new targeted audiences;
Identify and support opportunities to reach diverse, underserved communities in collaboration with Staff and Board;
Serve as liaison with media; ensure timely press releases are written and issued;
Establish and manage annual communications and outreach calendar;
Oversee external communications including newsletters, e-blasts, social media, and web presence;
Oversee agency-wide data collection and metrics, including coordinating with staff to research and compile internal and external statistics to demonstrate efficacy and impact of WDRC services;
Oversee design, publishing, and distribution of the annual report;
Facilitate and manage outreach opportunities and participate in networking to advance our community visibility;
Team Leadership
Coordinate and direct the work of staff members, board members, and volunteers working on community engagement and fund development efforts;
Contribute to effective teamwork among staff;
Actively participate in staff meetings and agency events and activities;
Collaborate with other staff to achieve organization’s mission and contribute to shared staff responsibilities ;
Support other initiatives and tasks as needed.
Minimum Qualifications
BA or comparable education in related field and minimum 3-5 years relevant experience;
Demonstrated experience in the ability to direct, coordinate, and supervise the work of others;
Belief in and understanding of our mission, and familiarity with mediation and conflict resolution;
Demonstrable cultural humility and awareness, and capable of mindfully interacting with diverse people;
Demonstrated track record of fund development, including grant procurement;
Event coordination and project management experience;
Public relations and communications experience;
Comfort and ease with technology and social media (Facebook, Twitter, Instagram, blogs);
Flexibility, including ability to occasionally work early morning, evening, and weekend hours;
Exceptional organizational skills, and a high level of attention to detail;
Excellent verbal and written communicator, and an outstanding listener;
Strong sense of initiative, sense of humor, and compassion;
Desire and ability to work collaboratively;
Excellent proficiency with Windows applications, experience with relational databases;
Able to create mail merges and templates, customize spreadsheets, setup queries and reports;
Ability to enlist support, delegate, and work effectively with volunteers;
Ability to multi-task, manage time, meet deadlines, and address emergent issues;
Ability to work comfortably with limited supervision;
Ability to troubleshoot/problem solve as issues arise;
Ability to lift 30 lbs;
Preferred Knowledge and Skills
Bilingual in Spanish
Familiarity with Whatcom County businesses, organizations, and community at large
Experience with development and implementation of strategic and operational plans
Proficiency with Canva, In-Design, or equivalent layout application;
To apply: Submit cover letter, resume, and three professional references to Jaina Gemin, Search Coordinator, at jaina@whatcomdrc.org . Use the subject line: Community Engagement Manager Position Application (YOUR NAME)
Due by: Preference for applications received before noon on Monday, November 23; open until filled