State Purchasing Officer

  • Executive Ethics Commission
  • Apr 13, 2018
Full time Government Purchasing-Procurement

Job Description

The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office (CPO) for General Services.

The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission also provides independent oversight of the procurement process. The talented and dedicated staff of the Chief Procurement Office for General Services ensures that the more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable, and in the best interest of the State.

The staff members of the Chief Procurement Office for General Services are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.

The State Purchasing Officer (SPO) is appointed to a 5-year term by the Chief Procurement Officer (CPO), and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agency through a well-run procurement organization.

Responsibilities of the State Purchasing Officer include:

•The State Purchasing Officer exercises the Chief Procurement Officer's procurement authority at theagency level. At the direction of the Chief Procurement Officer, the State Purchasing Officer may beassigned responsibility to approve or reject contracts for the agency.

•Initiates procurement planning and development activities, and establishes appropriate activityschedules. Grants and denies approval at various stages of the procurement process.

•On a regular or ad hoc basis, conducts or assists with the routine procurement activities of the agency,including but not limited to the identification of procurement method, drafting of specifications,evaluation, award, contracting and documentation.

•Maintains communication between agency procurement staff, agency management, and program unitstaff to help ensure that program needs are met and that all staff members involved in the purchasingprocess staff are aware of and are following the procurement process.

•Reviews and analyzes agency procurement activities, making and implementing recommendations forprocess improvements.

•Institutes necessary training to further the understanding of the procurement process and for staffdevelopment.

•Prepares reports necessary for the management and understanding of agency procurementactivities. Ensures procurement activities are properly documented to meet legal and other requirements.

•Works with the Procurement Compliance Monitors as directed by the Chief Procurement Officer, or as isnecessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.

Minimum Requirements:

To become a part of this energetic and exceptional organization the State Purchasing Officer must possess the following qualifications and skills:

•Bachelor level degree from accredited college or university, preferably with courses in business,procurement, supply chain management, public administration, political science, pre-law,communications, or other disciplines related to the work of the Chief Procurement Office.

Equivalent degree or non-degree education, or education plus relevant professional experience may beconsidered.

•Ability to effectively communicate information and ideas verbally and in writing so others willunderstand.

•Ability to identify complex problems and review related information to develop and evaluate options andimplement solutions.

•Must be skilled at using logic and reasoning to identify the strengths and weaknesses of alternativesolutions, conclusions or approaches to problems.

•Ability to encourage and build mutual trust, respect, and cooperation among team members.

•Must be skilled in management of one's own time.

The State Purchasing Officer is appointed by the Chief Procurement Officer to a term of five years beginning on the date of the officer's appointment. By law, the State Purchasing Officer must be able to receive certification by the Universal Public Procurement Certification Council within 30 months of appointment. Prerequisites to testing for certification include:

•A minimum of an associate's degree;

•A certain number of procurement classes, education or training; and

•36 months of public sector purchasing experience.

Please visit www.uppcc.org/certified/Eligibility for detailed information on becoming certified.

Preferences:

•At least 3 years of experience in public administration, preferably with State government in general andprocurement processes specifically.

•Current certification by the Universal Public Procurement Certification Council as a CertifiedProfessional Public Buyer or as a Certified Public Procurement Officer.

Office Information The State Purchasing Officer works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire. This position will be headquartered at the JRTC building with some required travel to Downer's Grove to meet with the Toll Highway Authority.

Address:100 W. Randolph St. #4-300 Chicago, IL 60601

Work hours: This is a full-time position with a work week consisting of 37 ½ hours per week during normal business hours.

Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program which offers health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.

This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.

Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706

How to Apply:

Applicants should a detailed cover letter and resume to the HR Office at the address above by 4:30 pm on Wednesday, April 25, 2018. Applicants may also submit required information via email to Christine.Lazarides@illinois.gov.

The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.