Oregon Health Authority has a unique Limited Duration opportunity for a Public Affairs Specialist 1 to join a team working to improve health outcomes of Oregonians impacted by racism through the development of a novel mobile health unit pilot program.
Do you have experience co-designing and implementing communications and outreach plans that facilitate community engagement and shape program and policy development? Are you passionate about inviting and synthesizing multiple and diverse perspectives to convey the approach, experience and outcomes of efforts aimed at promoting health equity and reducing health disparities? We look forward to hearing from you!
This posting will be used to fill one (1) 24-month Limited Duration, full-time position. The position is classified and is represented by a union.
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
Coordination, communications, and outreach work across the Community Engagement Team and Medicaid, including building communications and community engagement plans.
Assisting with improving health outcomes of Oregonians impacted by racism; helping convene an advisory committee and facilitate the committee’s work. The committee will guide the development of a pilot program to operate culturally and linguistically specific to mobile health units.
Planning and organizing ongoing meetings, locate and arrange for speakers, coordinate and arrange for reprographic needs, like publishing of conference promotional materials, and individual needs of speakers or participants. Issuing grants and administering contracts with grant recipients. Participating in the creation of the feasibility of expanding mobile health units throughout the state and writing interim and final reports to the legislative assembly.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you?
medical, vision and dental benefits packages
Paid Leave Days: 11 paid holidays/year, 3 paid "Personal Business Days"/year, 8 hours paid sick leave/monthly, progressive vacation leave accrual
Pension and retirement programs
Optional benefits: short/long-term disability, deferred compensation savings program, and flexible spending accounts (health care and childcare).
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years technical or higher-level experience directly related to the position under recruitment.
OR
A Bachelor's Degree in Business or Public Administration, Public Relations, Marketing, Journalism, or the Behavioral or Social Sciences or related degree.
Desired Attributes
Preference may be given for the ability to read, write, speak and interpret English and one of the 5 most common languages in Oregon other than English (Spanish, Vietnamese, Chinese, Russian, and Korean) with full proficiency in a culturally humble manner.
Evidence of ongoing development of personal cultural awareness and humility, and knowledge of social determinants of health and their impacts on health outcomes.
Experience supporting/facilitating the development and implementation of policies and programs at the community, state, and/or national level that promote equity and inclusion and address systemic health disparities, with an emphasis on integrating the voice of consumers with lived experience.
Experience in collaborating with diverse populations most harmed by social injustice and inequities; demonstrated ability to build and steward positive relationships with diverse community groups including communities of color, immigrant groups, the disability and neurodivergent communities, veterans, older adults, individuals identifying as LGBTQIA2S+ and other communities that have been traditionally marginalized.
Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid Administration in Oregon.
Strong communication skills across a variety of forms that demonstrate the ability to facilitate appreciative inquiry, foster trust and transparency, and promote human-centered change management.
Experience developing communication plans, communication materials including social media content, guidance documents and resources, especially as it relates to program and policy development.
Experience applying principles and methods of web site information architecture and design layout.
Experience communicating qualitative and quantitative information, verbal and written, that are accessible to and understood by audiences with different levels of comprehension or interest and that are culturally responsive, inclusive, and appropriate.
Ability to demonstrate advanced Microsoft Excel, Word, PowerPoint, Outlook skillset; and skilled use of collaboration tools such as Microsoft Teams, SharePoint, and Smartsheet.
Demonstrates skills in the following areas:
Community and Partner Engagement
Data Synthesis, Analysis and Reporting
Project Planning and Prioritization
Team Collaboration & Group Facilitation
Written and oral communication, including preparation of reports and presentations
How to apply:
Complete the online application at Oregonjobs.org using job number REQ-151656
Deadline: 3/25/24
Mar 20, 2024
Full time
Oregon Health Authority has a unique Limited Duration opportunity for a Public Affairs Specialist 1 to join a team working to improve health outcomes of Oregonians impacted by racism through the development of a novel mobile health unit pilot program.
Do you have experience co-designing and implementing communications and outreach plans that facilitate community engagement and shape program and policy development? Are you passionate about inviting and synthesizing multiple and diverse perspectives to convey the approach, experience and outcomes of efforts aimed at promoting health equity and reducing health disparities? We look forward to hearing from you!
This posting will be used to fill one (1) 24-month Limited Duration, full-time position. The position is classified and is represented by a union.
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
Coordination, communications, and outreach work across the Community Engagement Team and Medicaid, including building communications and community engagement plans.
Assisting with improving health outcomes of Oregonians impacted by racism; helping convene an advisory committee and facilitate the committee’s work. The committee will guide the development of a pilot program to operate culturally and linguistically specific to mobile health units.
Planning and organizing ongoing meetings, locate and arrange for speakers, coordinate and arrange for reprographic needs, like publishing of conference promotional materials, and individual needs of speakers or participants. Issuing grants and administering contracts with grant recipients. Participating in the creation of the feasibility of expanding mobile health units throughout the state and writing interim and final reports to the legislative assembly.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you?
medical, vision and dental benefits packages
Paid Leave Days: 11 paid holidays/year, 3 paid "Personal Business Days"/year, 8 hours paid sick leave/monthly, progressive vacation leave accrual
Pension and retirement programs
Optional benefits: short/long-term disability, deferred compensation savings program, and flexible spending accounts (health care and childcare).
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years technical or higher-level experience directly related to the position under recruitment.
OR
A Bachelor's Degree in Business or Public Administration, Public Relations, Marketing, Journalism, or the Behavioral or Social Sciences or related degree.
Desired Attributes
Preference may be given for the ability to read, write, speak and interpret English and one of the 5 most common languages in Oregon other than English (Spanish, Vietnamese, Chinese, Russian, and Korean) with full proficiency in a culturally humble manner.
Evidence of ongoing development of personal cultural awareness and humility, and knowledge of social determinants of health and their impacts on health outcomes.
Experience supporting/facilitating the development and implementation of policies and programs at the community, state, and/or national level that promote equity and inclusion and address systemic health disparities, with an emphasis on integrating the voice of consumers with lived experience.
Experience in collaborating with diverse populations most harmed by social injustice and inequities; demonstrated ability to build and steward positive relationships with diverse community groups including communities of color, immigrant groups, the disability and neurodivergent communities, veterans, older adults, individuals identifying as LGBTQIA2S+ and other communities that have been traditionally marginalized.
Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid Administration in Oregon.
Strong communication skills across a variety of forms that demonstrate the ability to facilitate appreciative inquiry, foster trust and transparency, and promote human-centered change management.
Experience developing communication plans, communication materials including social media content, guidance documents and resources, especially as it relates to program and policy development.
Experience applying principles and methods of web site information architecture and design layout.
Experience communicating qualitative and quantitative information, verbal and written, that are accessible to and understood by audiences with different levels of comprehension or interest and that are culturally responsive, inclusive, and appropriate.
Ability to demonstrate advanced Microsoft Excel, Word, PowerPoint, Outlook skillset; and skilled use of collaboration tools such as Microsoft Teams, SharePoint, and Smartsheet.
Demonstrates skills in the following areas:
Community and Partner Engagement
Data Synthesis, Analysis and Reporting
Project Planning and Prioritization
Team Collaboration & Group Facilitation
Written and oral communication, including preparation of reports and presentations
How to apply:
Complete the online application at Oregonjobs.org using job number REQ-151656
Deadline: 3/25/24
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Promotion and Chronic Disease Prevention (HPCDP) section in Portland, OR is recruiting for one Health Systems Policy Specialist to provide leadership, strategic direction, and grant and contract administration for HPCDP health systems-related efforts. HPCDP’s strategic plan tackles chronic disease prevention with a comprehensive, community-wide approach to help people eat better, drink less alcohol, move more, live tobacco free, and take care of themselves. This means achieving better health, better care, and lower health care costs for all Oregonians.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.
These positions are full-time, permanent, classified positions which are represented by a union, SEIU; and is not overtime eligible.
What will you do? As a Health Systems Policy Specialist , you will perform the following duties:
Serve as a subject matter expert for commercial tobacco cessation, providing guidance to internal and external on effective policies, systems, and practices, including Medicaid policies, clinic-based closed loop referral systems, and promotion of cessation counseling and referral services.
Promote and manage strategic relationships with key health systems partners (including, but not limited to state Medicaid programs and partners, payers, hospitals, clinics, and health care provider organizations) and provide high level health systems expertise based on scientifically sound methods for effective chronic disease prevention, early detection, and self-management.
Identify program related funding and develop grant applications and proposals for health systems-related contracts.
Manage grant and contract selection processes and oversee the day-to-day operation of these resultant contracts.
Lead and coordinate the development and implementation of work plans for multiple federal grants, including the development of required grant deliverables such as progress reports and annual work plan updates.
Coordinate commercial tobacco cessation strategies with other HPCDP strategic efforts and partners at the local, state, and regional level.
Provide guidance for local public health, community-based organizations, and other local service providers in the development and implementation of culturally and linguistically relevant cessation programs.
Provide subject matter expertise related to state and federal health reform, identify emerging issues in the role of public health in relationship to health system transformation and identify key issues and interventions related to equity in the health system.
Understand, track, propose, and develop strategies for HPCDP’s relationship with and involvement with other OHA divisions, programs, committees, and initiatives.
Provide strategic and technical expertise on health systems and community-clinical linkage strategies to promote self-management referrals from health systems to community resources, including culturally appropriate commercial tobacco cessation services.
What are we looking for?
Minimum Requirements
Any combination of experience or education equivalent to seven years of experience coordinating or administering a program related to public health.
Example: A bachelor’s degree and four three years of experience.
Requested Skills
Experience with commercial tobacco cessation programs, policies, and practices.
Experience with the core public health functions of assessment, policy, health equity and assurance.
Experience with grant and contract management, including the development of work plans and budgets, and compliance with reporting, tracking, and other requirements.
Familiarity with Oregon’s Medicaid delivery system, including the role of Coordinated Care Organizations, incentive metrics, and payment pathways for the delivery of community-based programs such as the National Diabetes Prevention Program and other chronic disease self-management and education programs.
Familiarity with health care system and community-clinical linkage interventions for preventing and managing chronic diseases among high-risk individuals.
Experience in identifying and addressing health disparities.
Experience working with diverse communities and creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Experience developing and implementing program guidelines and structures to achieve program goals.
Experience building collaborative relationships with state agencies; health system organizations; members of local, state, and national agencies; community organizations; stakeholders; and the public.
Experience in developing and coordinating work plans shared by multiple individuals and organizations.
Experience in technical writing, presenting information clearly and concisely.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are times when the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location and the amount of remote work may be reconsidered at any time based on changing needs of the program.
Dec 21, 2023
Full time
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Promotion and Chronic Disease Prevention (HPCDP) section in Portland, OR is recruiting for one Health Systems Policy Specialist to provide leadership, strategic direction, and grant and contract administration for HPCDP health systems-related efforts. HPCDP’s strategic plan tackles chronic disease prevention with a comprehensive, community-wide approach to help people eat better, drink less alcohol, move more, live tobacco free, and take care of themselves. This means achieving better health, better care, and lower health care costs for all Oregonians.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.
These positions are full-time, permanent, classified positions which are represented by a union, SEIU; and is not overtime eligible.
What will you do? As a Health Systems Policy Specialist , you will perform the following duties:
Serve as a subject matter expert for commercial tobacco cessation, providing guidance to internal and external on effective policies, systems, and practices, including Medicaid policies, clinic-based closed loop referral systems, and promotion of cessation counseling and referral services.
Promote and manage strategic relationships with key health systems partners (including, but not limited to state Medicaid programs and partners, payers, hospitals, clinics, and health care provider organizations) and provide high level health systems expertise based on scientifically sound methods for effective chronic disease prevention, early detection, and self-management.
Identify program related funding and develop grant applications and proposals for health systems-related contracts.
Manage grant and contract selection processes and oversee the day-to-day operation of these resultant contracts.
Lead and coordinate the development and implementation of work plans for multiple federal grants, including the development of required grant deliverables such as progress reports and annual work plan updates.
Coordinate commercial tobacco cessation strategies with other HPCDP strategic efforts and partners at the local, state, and regional level.
Provide guidance for local public health, community-based organizations, and other local service providers in the development and implementation of culturally and linguistically relevant cessation programs.
Provide subject matter expertise related to state and federal health reform, identify emerging issues in the role of public health in relationship to health system transformation and identify key issues and interventions related to equity in the health system.
Understand, track, propose, and develop strategies for HPCDP’s relationship with and involvement with other OHA divisions, programs, committees, and initiatives.
Provide strategic and technical expertise on health systems and community-clinical linkage strategies to promote self-management referrals from health systems to community resources, including culturally appropriate commercial tobacco cessation services.
What are we looking for?
Minimum Requirements
Any combination of experience or education equivalent to seven years of experience coordinating or administering a program related to public health.
Example: A bachelor’s degree and four three years of experience.
Requested Skills
Experience with commercial tobacco cessation programs, policies, and practices.
Experience with the core public health functions of assessment, policy, health equity and assurance.
Experience with grant and contract management, including the development of work plans and budgets, and compliance with reporting, tracking, and other requirements.
Familiarity with Oregon’s Medicaid delivery system, including the role of Coordinated Care Organizations, incentive metrics, and payment pathways for the delivery of community-based programs such as the National Diabetes Prevention Program and other chronic disease self-management and education programs.
Familiarity with health care system and community-clinical linkage interventions for preventing and managing chronic diseases among high-risk individuals.
Experience in identifying and addressing health disparities.
Experience working with diverse communities and creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Experience developing and implementing program guidelines and structures to achieve program goals.
Experience building collaborative relationships with state agencies; health system organizations; members of local, state, and national agencies; community organizations; stakeholders; and the public.
Experience in developing and coordinating work plans shared by multiple individuals and organizations.
Experience in technical writing, presenting information clearly and concisely.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are times when the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location and the amount of remote work may be reconsidered at any time based on changing needs of the program.
This position includes a signing bonus of $2,500 (full-time) for new county hires. Are you a champion for kinship placements? Have you been told you have excellent engagement and assessment skills? Do you enjoy a bit of detective work? The Division of Children, Youth and Families (CYF) of the Department of Family Services (DFS) is seeking a Kinship Navigator (Social Services Specialist III) to connect and work directly with kinship caregivers of children at risk of separation or who have already entered the child welfare system. Learn more about the culture of DFS, meet our director and some of our employees, watch videos about our programs, and check out the great health benefits offered by Fairfax County. Grow your career with Fairfax County! With more than 16,000 employees, Fairfax County is a diverse workforce offering employees stimulating and challenging opportunities across a broad scope of career opportunities. As a Fairfax County employee, you impact the well-being of our community every day. This is an exciting time to join Fairfax County Government as we shape racial and social equity policies in the county through the One Fairfax Policy. Using this framework, we intentionally consider equity when making policies or delivering programs and services. To learn more, we highly encourage you to watch the Becoming One Fairfax—An Introduction to Key Concepts video and visit the One Fairfax webpage here . The Department of Family Services (DFS) is committed to strengthening the well-being of its diverse community by protecting and improving the lives of all children, adults, and families through assistance, partnership, advocacy, outreach, and quality services. To learn more about DFS and its Mission, Vision, and Values, please click here . The Kinship Navigator is a member of the Permanency Unit under the Foster Care and Adoption (FC&A) Resource and Support Program. Under general supervision of the Social Services Supervisor, performs tasks independently to protect children and build family resilience as articulated by local, state, and federal policies and laws. Working hour is Monday thru Friday from 8:00 a.m. to 4:30 p.m., however, evening, overnight, weekend, and holiday hours will be required. Duties and responsibilities include the following:
Connects with Spanish speaking potential kinship caregivers by phone or in person early in the family finding process
Engages with kinship caregivers identified through Family Finding to explore placement options
Provides information to kinship caregivers considering becoming certified as resource parents
Supports the kinship caregivers with the emergency foster home approval process to include completion of the mutual family assessment
Visits kinship caregivers in their homes
Uses automated technology in multiple systems to maintain client data, case records, and correspondence
Assesses and evaluates the potential kinship caregivers and provides information and resources
Collaborates with social services specialists within the Division of CYF to provide services to kinship caregivers and their families
Participates in kinship practice improvement teams within CYF and within the community
Provides support and resources to Fairfax County residents through responding to calls on the Kinship Resource Line
Works collaboratively with CYF Quality Assurance staff to evaluate kinship services and promote positive outcomes for kinship families
Provides supervisory support to staff during the absence of the unit supervisor
Perform other duties as assigned to ensure child safety and improve outcomes in families and improve outcomes in families
Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) Contributes to the development of protocols, policies, procedures, grants and contracts for a social services program, department, and other entities; Assists the supervisor in planning and carrying out training for new staff, providing guidance to staff. May directly supervise staff, and covers for the supervisor in their absence; Serves as a policy expert in an area of social work specialization; Conducts comprehensive clinical assessments and prepares and implements service plans; Works with clients to develop a plan of service to meet social, health, emotional and economic needs. With the client, formulates objectives and identifies actions to resolve the clients' problems; Conducts home visits to families for the purpose of monitoring, counseling and supervision; Provides crisis intervention on a timely basis to clients or families whose well being is seriously and immediately threatened, to include Child Protective Services after-hours; Conducts mediation services to families in conflict; Investigates allegations of abuse and neglect of children, elderly persons and incapacitated adults who live in the community and institutional facilities; Makes assessment of risks posed to clients in accordance with state and local policies, and works to ensure risks are eliminated or minimized; Evaluates child's readiness for placement and recommends placement, ensuring compliance with legal provisions; Evaluates and trains foster and adoptive parents; Works with the community to identify families, children and individuals needing services and to coordinate these services using a wrap-around approach; Advocates and assists families and individuals in obtaining services (e.g., mental health, intellectual disability, alcohol and drug, housing referrals, home based services, training and medical services); Communicates and works with colleagues, clients and the community in a manner that supports the agency and program goals and objectives; Participates as a contributing member on interagency, multi-disciplinary teams, community groups and professional organizations; Collaborates and contributes to child specific teams on non-agency cases as assigned to assist in identifying community resources and services for families; Assesses eligibility for foster care protect/prevent funds; Participates, collaborates and contributes to Comprehensive Services Act activities for families on caseload; Provides training and education on a variety of social work topics; Uses automated technology and hard copy files to maintain and update case data, notes, documents, records, contacts and summaries of information; Manages and maintains program data and outcomes.
Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Thorough knowledge of the principles and practices of social work; Thorough knowledge of current social service problems and methods/approaches to address issues; Thorough knowledge of regulations and guidelines relating to the assigned area of social service specialization; Knowledge of casework supervision practices and procedures; Ability to analyze case information and to reach sound decisions on the basis of such information; Ability to communicate clearly and concisely, both orally and in writing; Ability to use automated technology to establish and maintain case records; Ability to maintain professional ethics and confidentiality of client information; Ability to establish and maintain effective working relationships with a variety of individuals.; Ability to schedule and manage workload sufficiently to meet deadlines; Ability to provide guidance, direction, supervision and coaching to less-experienced staff; Ability to provide management and oversight of a program or project.
Employment Standards
EMPLOYMENT STANDARDS: Graduation from an accredited four-year college or university with a bachelor's degree, plus three years of professional social work experience. A master's degree in a related field may be substituted for one year of the required experience. Contingent upon the area of assignment, some positions within this class may require specific certification(s) prior to employment and/or the ability to acquire necessary certification(s) within a specified time period following employment. The certifications are identified in the position description and employment advertisement . CERTIFICATES AND LICENSES REQUIRED: Valid driver's license. NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background, a driving record check, and a Child Protective Services check to the satisfaction of the employer. PREFERRED QUALIFICATIONS:
Master's degree in social work (MSW) or a related human services degree
Knowledge of kinship practices and experience working with kinship families
At least four (4) years of work experience in Child Welfare
Experience working with individuals and families from diverse multi-cultural populations and facilitating community outreach.
Spanish Speaking
PHYSICAL REQUIREMENTS: Sufficiently mobile to attend home visits, court, meetings, and community events outside the office. Ability to use automated technology. Ability to communicate clearly and concisely, both orally and in writing. Work requires performing tasks with risks of secondary traumatic stress (STS). Ability to navigate through and make decisions in stressful and crisis situations. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include a practical exercise. The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home ( Spanish, Asian/Pacific Islander, Indo-European, and others ) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.
Dec 19, 2023
Full time
This position includes a signing bonus of $2,500 (full-time) for new county hires. Are you a champion for kinship placements? Have you been told you have excellent engagement and assessment skills? Do you enjoy a bit of detective work? The Division of Children, Youth and Families (CYF) of the Department of Family Services (DFS) is seeking a Kinship Navigator (Social Services Specialist III) to connect and work directly with kinship caregivers of children at risk of separation or who have already entered the child welfare system. Learn more about the culture of DFS, meet our director and some of our employees, watch videos about our programs, and check out the great health benefits offered by Fairfax County. Grow your career with Fairfax County! With more than 16,000 employees, Fairfax County is a diverse workforce offering employees stimulating and challenging opportunities across a broad scope of career opportunities. As a Fairfax County employee, you impact the well-being of our community every day. This is an exciting time to join Fairfax County Government as we shape racial and social equity policies in the county through the One Fairfax Policy. Using this framework, we intentionally consider equity when making policies or delivering programs and services. To learn more, we highly encourage you to watch the Becoming One Fairfax—An Introduction to Key Concepts video and visit the One Fairfax webpage here . The Department of Family Services (DFS) is committed to strengthening the well-being of its diverse community by protecting and improving the lives of all children, adults, and families through assistance, partnership, advocacy, outreach, and quality services. To learn more about DFS and its Mission, Vision, and Values, please click here . The Kinship Navigator is a member of the Permanency Unit under the Foster Care and Adoption (FC&A) Resource and Support Program. Under general supervision of the Social Services Supervisor, performs tasks independently to protect children and build family resilience as articulated by local, state, and federal policies and laws. Working hour is Monday thru Friday from 8:00 a.m. to 4:30 p.m., however, evening, overnight, weekend, and holiday hours will be required. Duties and responsibilities include the following:
Connects with Spanish speaking potential kinship caregivers by phone or in person early in the family finding process
Engages with kinship caregivers identified through Family Finding to explore placement options
Provides information to kinship caregivers considering becoming certified as resource parents
Supports the kinship caregivers with the emergency foster home approval process to include completion of the mutual family assessment
Visits kinship caregivers in their homes
Uses automated technology in multiple systems to maintain client data, case records, and correspondence
Assesses and evaluates the potential kinship caregivers and provides information and resources
Collaborates with social services specialists within the Division of CYF to provide services to kinship caregivers and their families
Participates in kinship practice improvement teams within CYF and within the community
Provides support and resources to Fairfax County residents through responding to calls on the Kinship Resource Line
Works collaboratively with CYF Quality Assurance staff to evaluate kinship services and promote positive outcomes for kinship families
Provides supervisory support to staff during the absence of the unit supervisor
Perform other duties as assigned to ensure child safety and improve outcomes in families and improve outcomes in families
Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) Contributes to the development of protocols, policies, procedures, grants and contracts for a social services program, department, and other entities; Assists the supervisor in planning and carrying out training for new staff, providing guidance to staff. May directly supervise staff, and covers for the supervisor in their absence; Serves as a policy expert in an area of social work specialization; Conducts comprehensive clinical assessments and prepares and implements service plans; Works with clients to develop a plan of service to meet social, health, emotional and economic needs. With the client, formulates objectives and identifies actions to resolve the clients' problems; Conducts home visits to families for the purpose of monitoring, counseling and supervision; Provides crisis intervention on a timely basis to clients or families whose well being is seriously and immediately threatened, to include Child Protective Services after-hours; Conducts mediation services to families in conflict; Investigates allegations of abuse and neglect of children, elderly persons and incapacitated adults who live in the community and institutional facilities; Makes assessment of risks posed to clients in accordance with state and local policies, and works to ensure risks are eliminated or minimized; Evaluates child's readiness for placement and recommends placement, ensuring compliance with legal provisions; Evaluates and trains foster and adoptive parents; Works with the community to identify families, children and individuals needing services and to coordinate these services using a wrap-around approach; Advocates and assists families and individuals in obtaining services (e.g., mental health, intellectual disability, alcohol and drug, housing referrals, home based services, training and medical services); Communicates and works with colleagues, clients and the community in a manner that supports the agency and program goals and objectives; Participates as a contributing member on interagency, multi-disciplinary teams, community groups and professional organizations; Collaborates and contributes to child specific teams on non-agency cases as assigned to assist in identifying community resources and services for families; Assesses eligibility for foster care protect/prevent funds; Participates, collaborates and contributes to Comprehensive Services Act activities for families on caseload; Provides training and education on a variety of social work topics; Uses automated technology and hard copy files to maintain and update case data, notes, documents, records, contacts and summaries of information; Manages and maintains program data and outcomes.
Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Thorough knowledge of the principles and practices of social work; Thorough knowledge of current social service problems and methods/approaches to address issues; Thorough knowledge of regulations and guidelines relating to the assigned area of social service specialization; Knowledge of casework supervision practices and procedures; Ability to analyze case information and to reach sound decisions on the basis of such information; Ability to communicate clearly and concisely, both orally and in writing; Ability to use automated technology to establish and maintain case records; Ability to maintain professional ethics and confidentiality of client information; Ability to establish and maintain effective working relationships with a variety of individuals.; Ability to schedule and manage workload sufficiently to meet deadlines; Ability to provide guidance, direction, supervision and coaching to less-experienced staff; Ability to provide management and oversight of a program or project.
Employment Standards
EMPLOYMENT STANDARDS: Graduation from an accredited four-year college or university with a bachelor's degree, plus three years of professional social work experience. A master's degree in a related field may be substituted for one year of the required experience. Contingent upon the area of assignment, some positions within this class may require specific certification(s) prior to employment and/or the ability to acquire necessary certification(s) within a specified time period following employment. The certifications are identified in the position description and employment advertisement . CERTIFICATES AND LICENSES REQUIRED: Valid driver's license. NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background, a driving record check, and a Child Protective Services check to the satisfaction of the employer. PREFERRED QUALIFICATIONS:
Master's degree in social work (MSW) or a related human services degree
Knowledge of kinship practices and experience working with kinship families
At least four (4) years of work experience in Child Welfare
Experience working with individuals and families from diverse multi-cultural populations and facilitating community outreach.
Spanish Speaking
PHYSICAL REQUIREMENTS: Sufficiently mobile to attend home visits, court, meetings, and community events outside the office. Ability to use automated technology. Ability to communicate clearly and concisely, both orally and in writing. Work requires performing tasks with risks of secondary traumatic stress (STS). Ability to navigate through and make decisions in stressful and crisis situations. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include a practical exercise. The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home ( Spanish, Asian/Pacific Islander, Indo-European, and others ) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.
This position is fully remote based either in US Eastern or Central time zone; WRI Global Office (US). Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Green Accountability Project works to strengthen the ability of a diverse range of civil society actors, including in vulnerable communities, to access needed climate policy and finance information, participate in and shape climate-related governance processes and play important roles in influencing climate policy. The Project runs a small grants fund to equip civil society with resources to ensure fruitful engagement with public authorities to improve climate governance. The Project also facilitates a global community of practice to foster peer-to-peer learning, knowledge sharing, and the formation of accountability practices.
Job Highlight :
You will be responsible for budget and operations for the Center for Equitable Development’s Environmental Democracy Practice, specifically a $4.5 million grant funding the Green Accountability Project.
Your specific tasks will include drafting and monitoring contracts and sub grants, coordinating with international sub grantees on grant reporting, tracking spending, processing payments and expense reports, managing team meetings, and other tasks as assigned.
You will report to the Center for Equitable Development Operations Manager, and the Green Accountability Project Director will direct most of your work.
What will you do:
Grant Management (40%):
Manage project grants and contracts, including ensuring compliance with terms and conditions
Lead the drafting of financial grant reports
Coordinate with operations staff across WRI to identify other activities in six target countries where sub granting activities are taking place to ensure coordination, especially concerning government relationships
Create sub grant and contract agreements with partners and contractors, including processing payments, and amending agreements
Communicate with sub grantees on financial reporting requirements and required progress reports and facilitate resolution of grantee questions
Work with international and grassroots partners to build their capacity to understand and meet sub grant requirements
Financial Management (35%):
Oversee daily financial management of project budget
Monitor monthly expenses and keep direct project budget up to date in budgeting software
Provide strategic advice to Project Director on the best use of funds to ensure achievement of deliverables while maximizing financial resources
Lead project financial closeout and coordinate with project teams in other project closeout processes, including financial reconciliation and reporting
Prepare proposal budgets and ensure agreement between proposed activities and budgets
Project Management (15%):
Provide proactive operations advice to Project Director
Monitor project deliverables to ensure that they are submitted within the period of performance and coordinate the submission of invoices
Keep track of past performance and lessons learned to use on future project preparation
Administration (10%):
Lead logistics for internal and external events, workshops, and conferences through A/V and catering preparation or virtual web hosting, including participant and speaker coordination
Support the accurate submission of expense reports, timesheets, cash advances, and other transactions
What will you need:
Education : You have a completed bachelor’s degree
Experience : You have 2+ year of full-time relevant work experience in operations, program coordination
Detail oriented with sensitivity to quality, timelines, and compliance
IT skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Microsoft Teams), with CRM database (Salesforce) and budgeting (IBM Cognos)
Experience creating budgets, preparing donor reports, and processing subcontracts
Languages : English required, fluency in French preferred, Spanish a plus
Requirements: Existing work authorization is required where this position . WRI is unable to authorize visa work authorization
Potential Salary: Salary range is between 57,000 and 62,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Nov 22, 2023
Full time
This position is fully remote based either in US Eastern or Central time zone; WRI Global Office (US). Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Green Accountability Project works to strengthen the ability of a diverse range of civil society actors, including in vulnerable communities, to access needed climate policy and finance information, participate in and shape climate-related governance processes and play important roles in influencing climate policy. The Project runs a small grants fund to equip civil society with resources to ensure fruitful engagement with public authorities to improve climate governance. The Project also facilitates a global community of practice to foster peer-to-peer learning, knowledge sharing, and the formation of accountability practices.
Job Highlight :
You will be responsible for budget and operations for the Center for Equitable Development’s Environmental Democracy Practice, specifically a $4.5 million grant funding the Green Accountability Project.
Your specific tasks will include drafting and monitoring contracts and sub grants, coordinating with international sub grantees on grant reporting, tracking spending, processing payments and expense reports, managing team meetings, and other tasks as assigned.
You will report to the Center for Equitable Development Operations Manager, and the Green Accountability Project Director will direct most of your work.
What will you do:
Grant Management (40%):
Manage project grants and contracts, including ensuring compliance with terms and conditions
Lead the drafting of financial grant reports
Coordinate with operations staff across WRI to identify other activities in six target countries where sub granting activities are taking place to ensure coordination, especially concerning government relationships
Create sub grant and contract agreements with partners and contractors, including processing payments, and amending agreements
Communicate with sub grantees on financial reporting requirements and required progress reports and facilitate resolution of grantee questions
Work with international and grassroots partners to build their capacity to understand and meet sub grant requirements
Financial Management (35%):
Oversee daily financial management of project budget
Monitor monthly expenses and keep direct project budget up to date in budgeting software
Provide strategic advice to Project Director on the best use of funds to ensure achievement of deliverables while maximizing financial resources
Lead project financial closeout and coordinate with project teams in other project closeout processes, including financial reconciliation and reporting
Prepare proposal budgets and ensure agreement between proposed activities and budgets
Project Management (15%):
Provide proactive operations advice to Project Director
Monitor project deliverables to ensure that they are submitted within the period of performance and coordinate the submission of invoices
Keep track of past performance and lessons learned to use on future project preparation
Administration (10%):
Lead logistics for internal and external events, workshops, and conferences through A/V and catering preparation or virtual web hosting, including participant and speaker coordination
Support the accurate submission of expense reports, timesheets, cash advances, and other transactions
What will you need:
Education : You have a completed bachelor’s degree
Experience : You have 2+ year of full-time relevant work experience in operations, program coordination
Detail oriented with sensitivity to quality, timelines, and compliance
IT skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Microsoft Teams), with CRM database (Salesforce) and budgeting (IBM Cognos)
Experience creating budgets, preparing donor reports, and processing subcontracts
Languages : English required, fluency in French preferred, Spanish a plus
Requirements: Existing work authorization is required where this position . WRI is unable to authorize visa work authorization
Potential Salary: Salary range is between 57,000 and 62,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
This position is fully remote based either in US Eastern or Central time zone; WRI Global Office (US). Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Green Accountability Project works to strengthen the ability of a diverse range of civil society actors, including in vulnerable communities, to access needed climate policy and finance information, participate in and shape climate-related governance processes and play important roles in influencing climate policy. The Project runs a small grants fund to equip civil society with resources to ensure fruitful engagement with public authorities to improve climate governance. The Project also facilitates a global community of practice to foster peer-to-peer learning, knowledge sharing, and the formation of accountability practices.
Job Highlight :
You will be responsible for budget and operations for the Center for Equitable Development’s Environmental Democracy Practice, specifically a $4.5 million grant funding the Green Accountability Project.
Your specific tasks will include drafting and monitoring contracts and sub grants, coordinating with international sub grantees on grant reporting, tracking spending, processing payments and expense reports, managing team meetings, and other tasks as assigned.
You will report to the Center for Equitable Development Operations Manager, and the Green Accountability Project Director will direct most of your work.
What will you do:
Grant Management (40%):
Manage project grants and contracts, including ensuring compliance with terms and conditions
Lead the drafting of financial grant reports
Coordinate with operations staff across WRI to identify other activities in six target countries where sub granting activities are taking place to ensure coordination, especially concerning government relationships
Create sub grant and contract agreements with partners and contractors, including processing payments, and amending agreements
Communicate with sub grantees on financial reporting requirements and required progress reports and facilitate resolution of grantee questions
Work with international and grassroots partners to build their capacity to understand and meet sub grant requirements
Financial Management (35%):
Oversee daily financial management of project budget
Monitor monthly expenses and keep direct project budget up to date in budgeting software
Provide strategic advice to Project Director on the best use of funds to ensure achievement of deliverables while maximizing financial resources
Lead project financial closeout and coordinate with project teams in other project closeout processes, including financial reconciliation and reporting
Prepare proposal budgets and ensure agreement between proposed activities and budgets
Project Management (15%):
Provide proactive operations advice to Project Director
Monitor project deliverables to ensure that they are submitted within the period of performance and coordinate the submission of invoices
Keep track of past performance and lessons learned to use on future project preparation
Administration (10%):
Lead logistics for internal and external events, workshops, and conferences through A/V and catering preparation or virtual web hosting, including participant and speaker coordination
Support the accurate submission of expense reports, timesheets, cash advances, and other transactions
What will you need:
Education : You have a completed bachelor’s degree
Experience : You have 2+ year of full-time relevant work experience in operations, program coordination
Detail oriented with sensitivity to quality, timelines, and compliance
IT skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Microsoft Teams), with CRM database (Salesforce) and budgeting (IBM Cognos)
Experience creating budgets, preparing donor reports, and processing subcontracts
Languages : English required, fluency in French preferred, Spanish a plus
Requirements: Existing work authorization is required where this position . WRI is unable to authorize visa work authorization
Potential Salary: Salary range is between 57,000 and 62,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Oct 23, 2023
Full time
This position is fully remote based either in US Eastern or Central time zone; WRI Global Office (US). Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Green Accountability Project works to strengthen the ability of a diverse range of civil society actors, including in vulnerable communities, to access needed climate policy and finance information, participate in and shape climate-related governance processes and play important roles in influencing climate policy. The Project runs a small grants fund to equip civil society with resources to ensure fruitful engagement with public authorities to improve climate governance. The Project also facilitates a global community of practice to foster peer-to-peer learning, knowledge sharing, and the formation of accountability practices.
Job Highlight :
You will be responsible for budget and operations for the Center for Equitable Development’s Environmental Democracy Practice, specifically a $4.5 million grant funding the Green Accountability Project.
Your specific tasks will include drafting and monitoring contracts and sub grants, coordinating with international sub grantees on grant reporting, tracking spending, processing payments and expense reports, managing team meetings, and other tasks as assigned.
You will report to the Center for Equitable Development Operations Manager, and the Green Accountability Project Director will direct most of your work.
What will you do:
Grant Management (40%):
Manage project grants and contracts, including ensuring compliance with terms and conditions
Lead the drafting of financial grant reports
Coordinate with operations staff across WRI to identify other activities in six target countries where sub granting activities are taking place to ensure coordination, especially concerning government relationships
Create sub grant and contract agreements with partners and contractors, including processing payments, and amending agreements
Communicate with sub grantees on financial reporting requirements and required progress reports and facilitate resolution of grantee questions
Work with international and grassroots partners to build their capacity to understand and meet sub grant requirements
Financial Management (35%):
Oversee daily financial management of project budget
Monitor monthly expenses and keep direct project budget up to date in budgeting software
Provide strategic advice to Project Director on the best use of funds to ensure achievement of deliverables while maximizing financial resources
Lead project financial closeout and coordinate with project teams in other project closeout processes, including financial reconciliation and reporting
Prepare proposal budgets and ensure agreement between proposed activities and budgets
Project Management (15%):
Provide proactive operations advice to Project Director
Monitor project deliverables to ensure that they are submitted within the period of performance and coordinate the submission of invoices
Keep track of past performance and lessons learned to use on future project preparation
Administration (10%):
Lead logistics for internal and external events, workshops, and conferences through A/V and catering preparation or virtual web hosting, including participant and speaker coordination
Support the accurate submission of expense reports, timesheets, cash advances, and other transactions
What will you need:
Education : You have a completed bachelor’s degree
Experience : You have 2+ year of full-time relevant work experience in operations, program coordination
Detail oriented with sensitivity to quality, timelines, and compliance
IT skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Microsoft Teams), with CRM database (Salesforce) and budgeting (IBM Cognos)
Experience creating budgets, preparing donor reports, and processing subcontracts
Languages : English required, fluency in French preferred, Spanish a plus
Requirements: Existing work authorization is required where this position . WRI is unable to authorize visa work authorization
Potential Salary: Salary range is between 57,000 and 62,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, WA 98663
Clark College is currently accepting applications for a full-time, permanent classified Program Specialist 3 in the Community and Continuing Education Department. Clark College Community, Continuing Education and Customized Training department provides lifelong learning, and customized training to our local community. Our department provides qualified and knowledgeable instructors and trainers to lead relevant class offerings and trainings for our community and local businesses in alignment with our college strategic plan. This position has the following key roles: provide operational management of CampusCE and ctcLink for department Assist with development, management and tracking of all customized training and JSP contracts/grants, faculty workload manager, program development and management of growing community education program, assist in hiring of new instructors. The work location is at the Clark College, Columbia Tech Building with remote work on Fridays. This schedule is subject to change. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Development, management, tracking and reporting of all customized training and JSP contracts/grants.
Program development and management of growing CCE program.
Provide operational management of CCE program using CampusCE and ctcLink for department.
Become a proctor and assist with PearsonVue Testing Center as needed.
Perform other duties as assigned.
POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Bachelor’s degree from an accredited college or university.
Three (3) years’ experience working with adult learning programs in development and management.
Experience developing and managing customized training programs and contracts.
Proficiency in Microsoft Office Suite including Work, Excel, Adobe, Outlook and more.
JOB READINESS/WORKING CONDITIONS:
Proficiency and/or ability to learn student management systems CampusCE and ctcLink.
Ability to multitask.
Ability to communicate effectively and in written form.
Ability to problem solve and deal effectively with conflict.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS: Salary Range: $4,602-$6,198/month | Step A-M (commensurate with qualifications and experience) | Range:53 | Code:107J Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., November 20, 2023. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources October 16, 2023 23-00063
Oct 16, 2023
Full time
Clark College is currently accepting applications for a full-time, permanent classified Program Specialist 3 in the Community and Continuing Education Department. Clark College Community, Continuing Education and Customized Training department provides lifelong learning, and customized training to our local community. Our department provides qualified and knowledgeable instructors and trainers to lead relevant class offerings and trainings for our community and local businesses in alignment with our college strategic plan. This position has the following key roles: provide operational management of CampusCE and ctcLink for department Assist with development, management and tracking of all customized training and JSP contracts/grants, faculty workload manager, program development and management of growing community education program, assist in hiring of new instructors. The work location is at the Clark College, Columbia Tech Building with remote work on Fridays. This schedule is subject to change. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITES:
Development, management, tracking and reporting of all customized training and JSP contracts/grants.
Program development and management of growing CCE program.
Provide operational management of CCE program using CampusCE and ctcLink for department.
Become a proctor and assist with PearsonVue Testing Center as needed.
Perform other duties as assigned.
POSITION REQUIREMENTS AND COMPETENCIES: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Bachelor’s degree from an accredited college or university.
Three (3) years’ experience working with adult learning programs in development and management.
Experience developing and managing customized training programs and contracts.
Proficiency in Microsoft Office Suite including Work, Excel, Adobe, Outlook and more.
JOB READINESS/WORKING CONDITIONS:
Proficiency and/or ability to learn student management systems CampusCE and ctcLink.
Ability to multitask.
Ability to communicate effectively and in written form.
Ability to problem solve and deal effectively with conflict.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS: Salary Range: $4,602-$6,198/month | Step A-M (commensurate with qualifications and experience) | Range:53 | Code:107J Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver . APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., November 20, 2023. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application
Current resume, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources October 16, 2023 23-00063
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Promotion and Chronic Disease Prevention Section is recruiting for an Alcohol and Other Drug Policy and Programs Specialist to advance policy and program goals and objectives related to substance use prevention and the social and economic burden of excessive alcohol use on Oregonians.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What you will do!
Project and Program Coordination and Administration
Conduct project management activities for alcohol and other drug related initiatives
Support development, monitoring, guidance, and oversight of project related budgets, contracts, and state and federal grants
Facilitate and foster collaborative internal and external partnerships in support of Alcohol, Tobacco and Other Drug (ATOD) prevention
Promote communication and coordination with other prevention related initiatives to advance collaborative, system wide impacts
Policy and Partnership Development and Consultation
Support community needs assessment, partner outreach and engagement, and linkage to state and national training and technical assistance resources
Advise on unmet needs, system gaps, and allocation of substance use prevention funding and other resources
Track data, research, and best and emerging practices for alcohol and other drug primary prevention, including population- and environmental-level initiatives
Evaluate and recommend program and policy priorities and strategies
Provide support for implementation of legislative and policy initiatives
Strategic Planning and Alignment
Facilitate collaborative relationships among local, state and national government agencies and community-based organizations.
Contribute to inter-disciplinary teams working to align alcohol and other drug prevention initiatives across the Center for Prevention and Health Promotion, OHA and other state agencies
Advance strategic goals outlined in the Alcohol Drug Policy Commission’s Strategic Plan and Healthier Together Oregon’s (HTO) - Behavioral Health Priority Area.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are many times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Any combination of experience or education equivalent to seven years of experience coordinating or administering a program.
A degree in Public Health, or Behavioral or Social Sciences can substitute for some of this experience.
Associate Degree will substitute 18 months of experience.
Bachelor’s Degree will substitute 3 years of experience.
Master’s Degree will substitute 4 years of experience.
Doctorate will substitute 5 years of experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Experience with budgets, grants, contract management and grantee/partner training and technical assistance.
Experience with leading, coordinating, and/or facilitating inner agency, other government entities, and community collaborations and conversations.
Experience supporting implementation of local ATOD prevention or health promotion programs
Experience providing interpretation and recommendation regarding policies, processes, and procedures and suggesting changes as needed including facilitating the implementation of decided improvements.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-139162
DEADLINE: 10/18/2023
Oct 04, 2023
Full time
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Promotion and Chronic Disease Prevention Section is recruiting for an Alcohol and Other Drug Policy and Programs Specialist to advance policy and program goals and objectives related to substance use prevention and the social and economic burden of excessive alcohol use on Oregonians.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What you will do!
Project and Program Coordination and Administration
Conduct project management activities for alcohol and other drug related initiatives
Support development, monitoring, guidance, and oversight of project related budgets, contracts, and state and federal grants
Facilitate and foster collaborative internal and external partnerships in support of Alcohol, Tobacco and Other Drug (ATOD) prevention
Promote communication and coordination with other prevention related initiatives to advance collaborative, system wide impacts
Policy and Partnership Development and Consultation
Support community needs assessment, partner outreach and engagement, and linkage to state and national training and technical assistance resources
Advise on unmet needs, system gaps, and allocation of substance use prevention funding and other resources
Track data, research, and best and emerging practices for alcohol and other drug primary prevention, including population- and environmental-level initiatives
Evaluate and recommend program and policy priorities and strategies
Provide support for implementation of legislative and policy initiatives
Strategic Planning and Alignment
Facilitate collaborative relationships among local, state and national government agencies and community-based organizations.
Contribute to inter-disciplinary teams working to align alcohol and other drug prevention initiatives across the Center for Prevention and Health Promotion, OHA and other state agencies
Advance strategic goals outlined in the Alcohol Drug Policy Commission’s Strategic Plan and Healthier Together Oregon’s (HTO) - Behavioral Health Priority Area.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are many times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Any combination of experience or education equivalent to seven years of experience coordinating or administering a program.
A degree in Public Health, or Behavioral or Social Sciences can substitute for some of this experience.
Associate Degree will substitute 18 months of experience.
Bachelor’s Degree will substitute 3 years of experience.
Master’s Degree will substitute 4 years of experience.
Doctorate will substitute 5 years of experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Experience with budgets, grants, contract management and grantee/partner training and technical assistance.
Experience with leading, coordinating, and/or facilitating inner agency, other government entities, and community collaborations and conversations.
Experience supporting implementation of local ATOD prevention or health promotion programs
Experience providing interpretation and recommendation regarding policies, processes, and procedures and suggesting changes as needed including facilitating the implementation of decided improvements.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-139162
DEADLINE: 10/18/2023
Keeping Washington Clean and Evergreen
The Air Quality Program (AQP) within the Department of Ecology is looking to fill a Program Contracts and Grants Specialist (Environmental Specialist 4) (In-Training) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.
As Program Contracts and Grants Specialist, you will support Air Quality Program’s (AQP) mission by developing, negotiating, implementing and monitoring terms of agreements for AQP grants and contracts. You will hone your program knowledge, and use your in-depth grant and contract development experience to administer millions of dollars of federal, state, local government, university and private entity contracts and grants. These contracts and grants allow the AQP to assist public entities with air pollution reduction through air monitoring, technical assistance, public education, and enforcement. Note: This position offers a career path and on-the-job training. This position allows you to progress through the Environmental Specialist (ES) field and achieve the goal class of an ES4 . Candidates will be considered at the ES2, ES3 and ES4 levels, depending on qualifications. For salary levels for each, please see the qualifications section. The mission of the Air Quality Program (AQP) is to protect, preserve, and enhance the air quality of Washington to safeguard public health and the environment and support high quality of life for current and future generations. Tele-work options for this position: This position will be eligible for up to an 80% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on September 6, 2023. In order to be considered, please submit an application on or before September 5, 2023 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? As the Program Contracts and Grants Specialist, you will interface with Air Quality Program and Ecology staff in a multitude of disciplines. You will also directly consult with and support local government and not-for-profit grant recipients, Tribes, local clean air agencies, the Attorney General’s office and other agencies and universities. Your grant portfolio includes landfill methane grants, improving air quality in overburdened communities, diesel and soot reduction, and other federal environmental grants. You will receive support and be involved with the Agency-wide grant group (including other agency-wide grant administrators) and develop expertise in competitive procurement processes. What you will do:
Negotiate, prepare, and manage complex contracts and agreements. Resolve issues that arise during the contracting process.
Ensure state policies and procedures are followed throughout the procurement process.
Assist staff in helping them in understanding regulations, policies, and procedures in the preparation of contracts, agreements, and procurements.
Review and analyze contracts and agreements to be sure they comply with regulations, policies and procedures.
Negotiate agreements with a variety of stakeholders.
Independently confirm reimbursement requests and grant submittals are eligible using working knowledge of grant agreement and guidelines, state and federal statutes and rules, AQP and Agency policies and procedures, and taking into account audit requirements and grantee relationships.
Provide expertise in determining eligibility issues and tracking and recording eligibility decisions as precedent for future issues.
Develop performance measures to accurately track and report data on all AQP grant programs.
Coordinate with the regional grant fund managers in grant cycle planning and execution.
Qualifications
This is an In-Training Position. The goal class for this position is Environmental Specialist 4 (ES4) . We will consider applicants who meet the requirements for the ES2, ES3 and ES4 levels. If the finalist meets the requirements for the ES2 or ES3 levels, they will be hired in at that level and placed into a training program to become an ES4 within a specified period of time. Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. At the Environmental Specialist 2 level: Salary Range 45 ($3,796-$5,088 monthly) (In-training) A total of five years of experience and/or education as described below:
Experience : Involving environmental analysis or control, policy, planning, or similar field of work. Experience may include a combination of the following:
assignments in environmental permit development and review
environmental inspections or enforcement activities
scientific studies, surveys, or scientific analysis
technical assistance for grants, contracts, and loans
interpretation of policy and environmental technical assistance.
Education : Involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree - as listed above | Years of professional level experience - as listed above
Combination 1 | No college credit hours or degree | 5 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits | 4 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree) | 3 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits | 2 years of experience
Combination 5 | A Bachelor's Degree | 1 year of experience
Combination 6 | A Master’s Degree or higher | No experience required
OR One year of experience as an Environmental Specialist 1, at the Department of Ecology. At the Environmental Specialist 3 level: Salary Range 53 ($4,602-$6,198 monthly) (In-training) A total of six years of experience and/or education as described below:
Experience : Involving environmental analysis or control, policy, planning, or similar field of work. Experience may include a combination of the following:
assignments in environmental permit development and review
environmental inspections or enforcement activities
scientific studies, surveys, or scientific analysis
technical assistance for grants, contracts, and loans
interpretation of policy and environmental technical assistance.
Education : Involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree - as listed above | Years of professional level experience - as listed above
Combination 1 | No college credit hours or degree | 6 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits | 5 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree) | 4 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits | 3 years of experience
Combination 5 | A Bachelor's Degree | 2 years of experience
Combination 6 | A Master’s Degree | 1 year of experience
Combination 7 | A Ph.D. | No experience required
OR One year of experience as an Environmental Specialist 2, at the Department of Ecology. At the Environmental Specialist 4 level: Salary Range 59 ($5,341-$7,184 monthly) Goal class A total of nine years of experience and/or education as described below:
Experience : Involving environmental analysis or control, policy, planning, or similar field of work. Experience may include a combination of the following:
assignments in environmental permit development and review
environmental inspections or enforcement activities
scientific studies, surveys, or scientific analysis
technical assistance for grants, contracts, and loans
interpretation of policy and environmental technical assistance.
Education : Involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position: Possible Combinations | College credit hours or degree - as listed above | Years of professional level experience - as listed above
Combination 1 | No college credit hours or degree | 9 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits | 8 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree) | 7 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits | 6 years of experience
Combination 5 | A Bachelor's Degree | 5 years of experience
Combination 6 | A Master’s Degree | 3 years of experience
Combination 7 | A Ph.D. | 2 years of experience
OR Two years of experience as an Environmental Specialist 3, at the Department of Ecology. Special Requirements/Conditions of Employment:
Successful completion of Department of Enterprise Services’ Washington State Contract Management 401 training modules (or within 90 days of employment).
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Grant/loan and/or other related financial management experience.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Pete Siefer at: Pete.Siefer@ecy.wa.gov . Please do not contact Pete to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Aug 25, 2023
Full time
Keeping Washington Clean and Evergreen
The Air Quality Program (AQP) within the Department of Ecology is looking to fill a Program Contracts and Grants Specialist (Environmental Specialist 4) (In-Training) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.
As Program Contracts and Grants Specialist, you will support Air Quality Program’s (AQP) mission by developing, negotiating, implementing and monitoring terms of agreements for AQP grants and contracts. You will hone your program knowledge, and use your in-depth grant and contract development experience to administer millions of dollars of federal, state, local government, university and private entity contracts and grants. These contracts and grants allow the AQP to assist public entities with air pollution reduction through air monitoring, technical assistance, public education, and enforcement. Note: This position offers a career path and on-the-job training. This position allows you to progress through the Environmental Specialist (ES) field and achieve the goal class of an ES4 . Candidates will be considered at the ES2, ES3 and ES4 levels, depending on qualifications. For salary levels for each, please see the qualifications section. The mission of the Air Quality Program (AQP) is to protect, preserve, and enhance the air quality of Washington to safeguard public health and the environment and support high quality of life for current and future generations. Tele-work options for this position: This position will be eligible for up to an 80% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on September 6, 2023. In order to be considered, please submit an application on or before September 5, 2023 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? As the Program Contracts and Grants Specialist, you will interface with Air Quality Program and Ecology staff in a multitude of disciplines. You will also directly consult with and support local government and not-for-profit grant recipients, Tribes, local clean air agencies, the Attorney General’s office and other agencies and universities. Your grant portfolio includes landfill methane grants, improving air quality in overburdened communities, diesel and soot reduction, and other federal environmental grants. You will receive support and be involved with the Agency-wide grant group (including other agency-wide grant administrators) and develop expertise in competitive procurement processes. What you will do:
Negotiate, prepare, and manage complex contracts and agreements. Resolve issues that arise during the contracting process.
Ensure state policies and procedures are followed throughout the procurement process.
Assist staff in helping them in understanding regulations, policies, and procedures in the preparation of contracts, agreements, and procurements.
Review and analyze contracts and agreements to be sure they comply with regulations, policies and procedures.
Negotiate agreements with a variety of stakeholders.
Independently confirm reimbursement requests and grant submittals are eligible using working knowledge of grant agreement and guidelines, state and federal statutes and rules, AQP and Agency policies and procedures, and taking into account audit requirements and grantee relationships.
Provide expertise in determining eligibility issues and tracking and recording eligibility decisions as precedent for future issues.
Develop performance measures to accurately track and report data on all AQP grant programs.
Coordinate with the regional grant fund managers in grant cycle planning and execution.
Qualifications
This is an In-Training Position. The goal class for this position is Environmental Specialist 4 (ES4) . We will consider applicants who meet the requirements for the ES2, ES3 and ES4 levels. If the finalist meets the requirements for the ES2 or ES3 levels, they will be hired in at that level and placed into a training program to become an ES4 within a specified period of time. Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. At the Environmental Specialist 2 level: Salary Range 45 ($3,796-$5,088 monthly) (In-training) A total of five years of experience and/or education as described below:
Experience : Involving environmental analysis or control, policy, planning, or similar field of work. Experience may include a combination of the following:
assignments in environmental permit development and review
environmental inspections or enforcement activities
scientific studies, surveys, or scientific analysis
technical assistance for grants, contracts, and loans
interpretation of policy and environmental technical assistance.
Education : Involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree - as listed above | Years of professional level experience - as listed above
Combination 1 | No college credit hours or degree | 5 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits | 4 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree) | 3 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits | 2 years of experience
Combination 5 | A Bachelor's Degree | 1 year of experience
Combination 6 | A Master’s Degree or higher | No experience required
OR One year of experience as an Environmental Specialist 1, at the Department of Ecology. At the Environmental Specialist 3 level: Salary Range 53 ($4,602-$6,198 monthly) (In-training) A total of six years of experience and/or education as described below:
Experience : Involving environmental analysis or control, policy, planning, or similar field of work. Experience may include a combination of the following:
assignments in environmental permit development and review
environmental inspections or enforcement activities
scientific studies, surveys, or scientific analysis
technical assistance for grants, contracts, and loans
interpretation of policy and environmental technical assistance.
Education : Involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree - as listed above | Years of professional level experience - as listed above
Combination 1 | No college credit hours or degree | 6 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits | 5 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree) | 4 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits | 3 years of experience
Combination 5 | A Bachelor's Degree | 2 years of experience
Combination 6 | A Master’s Degree | 1 year of experience
Combination 7 | A Ph.D. | No experience required
OR One year of experience as an Environmental Specialist 2, at the Department of Ecology. At the Environmental Specialist 4 level: Salary Range 59 ($5,341-$7,184 monthly) Goal class A total of nine years of experience and/or education as described below:
Experience : Involving environmental analysis or control, policy, planning, or similar field of work. Experience may include a combination of the following:
assignments in environmental permit development and review
environmental inspections or enforcement activities
scientific studies, surveys, or scientific analysis
technical assistance for grants, contracts, and loans
interpretation of policy and environmental technical assistance.
Education : Involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position: Possible Combinations | College credit hours or degree - as listed above | Years of professional level experience - as listed above
Combination 1 | No college credit hours or degree | 9 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits | 8 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree) | 7 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits | 6 years of experience
Combination 5 | A Bachelor's Degree | 5 years of experience
Combination 6 | A Master’s Degree | 3 years of experience
Combination 7 | A Ph.D. | 2 years of experience
OR Two years of experience as an Environmental Specialist 3, at the Department of Ecology. Special Requirements/Conditions of Employment:
Successful completion of Department of Enterprise Services’ Washington State Contract Management 401 training modules (or within 90 days of employment).
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Grant/loan and/or other related financial management experience.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Pete Siefer at: Pete.Siefer@ecy.wa.gov . Please do not contact Pete to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
This position will be based in WRI Washington DC office. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Global Restoration Initiative (GRI) works with governments and international partners to inspire, enable and implement restoration on degraded landscapes, returning them to economic and environmental productivity. Alongside IUCN and other partners, WRI has identified more than two billion hectares of cleared and degraded forest and agricultural lands suitable for restoration – an area roughly twice the size of China. Using this data as a foundation, we work to promote restoration of degraded lands back into natural forests, agroforestry systems, or productive agriculture. Embracing forest and landscape restoration will allow for a world in which the amount of forest cover grows while the productivity of existing agricultural land increases.
Job Highlight:
As a member of the GRI Operations Team, you will provide administrative oversight and support program operations for a varied portfolio of projects funded by multiple donors, including foreign governments and foundations. You will ensure accurate grants and contracts management, offer financial oversight, foster partner collaboration, and contribute to event coordination. As a Grants & Finance Specialist, you will develop your career in non-profit operations and financial management. You will be supported by the GRI's Operations and Management team, along with WRI’s Accounting, Grants and Contracts teams, and project managers within the Forest Program. You will report to the GRI's Operations Manager. What will you do:
Grant Financial Management (45%):
Coordinate with and advise project lead on budget management, including use of budgeting software, monthly financial tracking, and supporting project managers in expense forecasting and revenue analysis
Review, update, and monitor all transactions, invoices, commitments, and revenue prospects
Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, financial reporting, monthly & annual closeouts, and future fiscal year annual budget submission
Grant and Sub-agreement Management (50%):
Work directly with funders to request and submit Prime award amendments, payment request, and other funder related needs
Process and implement new sub-grants, contracts, and amendments
Process invoices and payments for projects in compliance with WRI’s policies
Monitor partners to ensure the and accurate submission of progress and financial reports
Program Administration and Operations (5%):
Monitor compliance with and advise teams on institutional policies, such as WRI’s travel and expense policy
Support miscellaneous project operations needs, including personnel processes, labor forecasting and guidance processes, and IT
Advise team on budget management and address any financial issues with the Operations Manager
Track program funding opportunities and record information in online tracking systems
What will you need:
Education: You have a completed Bachelor's degree in finance, business or public administration, non-profit management, or similar
Experience: You have a minimum of 3+ years full-time relevant work experience in operations, grant administration, budgeting, or financial management
You have experience in a previous role that required detail-orientation and working with deadlines, particularly with expense forecasting, grant compliance, and monitoring subgrants and contracts
You have also worked in a role with minimal supervision and have experience with interacting with multiple stakeholders and cross-collaboration with teams
Experience with financial softwares such as TM1 and Cognos and CRM software such as Salesforce considered a plus
Languages: You have verbal and written proficiency in English. Spanish preferred.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization
Potential Salary: Salary range is between 69,000 and 78,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter by the date of June 23, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Jun 14, 2023
Full time
This position will be based in WRI Washington DC office. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Global Restoration Initiative (GRI) works with governments and international partners to inspire, enable and implement restoration on degraded landscapes, returning them to economic and environmental productivity. Alongside IUCN and other partners, WRI has identified more than two billion hectares of cleared and degraded forest and agricultural lands suitable for restoration – an area roughly twice the size of China. Using this data as a foundation, we work to promote restoration of degraded lands back into natural forests, agroforestry systems, or productive agriculture. Embracing forest and landscape restoration will allow for a world in which the amount of forest cover grows while the productivity of existing agricultural land increases.
Job Highlight:
As a member of the GRI Operations Team, you will provide administrative oversight and support program operations for a varied portfolio of projects funded by multiple donors, including foreign governments and foundations. You will ensure accurate grants and contracts management, offer financial oversight, foster partner collaboration, and contribute to event coordination. As a Grants & Finance Specialist, you will develop your career in non-profit operations and financial management. You will be supported by the GRI's Operations and Management team, along with WRI’s Accounting, Grants and Contracts teams, and project managers within the Forest Program. You will report to the GRI's Operations Manager. What will you do:
Grant Financial Management (45%):
Coordinate with and advise project lead on budget management, including use of budgeting software, monthly financial tracking, and supporting project managers in expense forecasting and revenue analysis
Review, update, and monitor all transactions, invoices, commitments, and revenue prospects
Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, financial reporting, monthly & annual closeouts, and future fiscal year annual budget submission
Grant and Sub-agreement Management (50%):
Work directly with funders to request and submit Prime award amendments, payment request, and other funder related needs
Process and implement new sub-grants, contracts, and amendments
Process invoices and payments for projects in compliance with WRI’s policies
Monitor partners to ensure the and accurate submission of progress and financial reports
Program Administration and Operations (5%):
Monitor compliance with and advise teams on institutional policies, such as WRI’s travel and expense policy
Support miscellaneous project operations needs, including personnel processes, labor forecasting and guidance processes, and IT
Advise team on budget management and address any financial issues with the Operations Manager
Track program funding opportunities and record information in online tracking systems
What will you need:
Education: You have a completed Bachelor's degree in finance, business or public administration, non-profit management, or similar
Experience: You have a minimum of 3+ years full-time relevant work experience in operations, grant administration, budgeting, or financial management
You have experience in a previous role that required detail-orientation and working with deadlines, particularly with expense forecasting, grant compliance, and monitoring subgrants and contracts
You have also worked in a role with minimal supervision and have experience with interacting with multiple stakeholders and cross-collaboration with teams
Experience with financial softwares such as TM1 and Cognos and CRM software such as Salesforce considered a plus
Languages: You have verbal and written proficiency in English. Spanish preferred.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization
Potential Salary: Salary range is between 69,000 and 78,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter by the date of June 23, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The WRI Ross Center for Sustainable Cities (Cities Program) helps to transform cities into compact, connected and resilient spaces that provide healthy, accessible, and prosperous living environments for their residents. We coordinate the Cities Program’s extensive technical and practical expertise through eight integrated solution areas: Integrated Transport Systems, Vision Zero, Zero Carbon Buildings, Livable Neighborhoods, Electric Mobility, Water/Heat Resilience, Air Quality and Inclusive Climate & Energy Action Planning. Data and Urban Finance are cross-cutting themes that inform all of our solution offerings. We implement our solutions by working deeply with multiple stakeholders over long periods of time to demonstrate possibilities in rapidly transforming cities. We expand our impact to other cities by leveraging these demonstrated possibilities to convene multiple cross-sectoral stakeholders and partnering with city networks. Our research and projects in cities and in national policies connect environmental sustainability, health, safety, equity, and quality of life. The Cities Data Initiative is focused on leveraging new and emerging streams of data to enable more informed, integrated, strategic, and collaborative urban planning. We help focus data innovators toward meeting the needs of city decisionmakers and we build tools and local capacity to generate actionable insights from data innovations. https://wrirosscities.org/
Job Highlight:
In this role, you will work with our Data & Tools team at the Ross Center for Sustainable Cities to provide grants and finance management, and project management support. You will work on complex, multi-year, multi-faceted international grants - developing and updating work plans and budgets, tracking, and monitoring deliverables and expenditures, preparing progress and financial reports, and working with project managers, partner organizations, and international offices to maintain healthy project collaboration and financial systems. Your responsibilities will be split 50% project management and 50% financial management. You will be supported by a team of project managers and finance specialists within the WRI Ross Center. You will work with our central finance teams including the cost and pricing team, grants and contracts team, and accounting team. You will report to the Senior Manager for Data and Tools within the Ross Center for Sustainable Cities.
What will you do:
Project Management (50%):
Facilitate team meetings and supports in the development of agendas and content for project presentations, workshops, conferences, research seminars, Executive Team and other high-level meetings; prepare invitations and takes minutes, tracking follow-up
With project leadership, supports annual and multi-year project planning efforts, including developing workplans, ensuring allocation of resources to the different projects
With the project manager and project team, you will develop and tracks progress toward the project’s theory of change
Serve as project monitoring, evaluation and learning (PMEL) liaison for the team, providing guidance and ensuring compliance with WRI institutional monitoring and evaluation tracking and reporting systems
Support the project manager in collecting inputs from WRI International Offices and partners, analyzing data and reports, and compiling reports for WRI Global institutional reporting and sharing with global external partners
Manage organization of and collaboration using internal and externally shared documents and productivity software (Microsoft Office 365, Google Workspace, Asana) concerning project documents and deliverables
Financial Management (25%):
Updates and maintains project funding and allocations with workstream director and project managers utilizing WRI's budgeting and forecasting software (TM1)
Process invoices and payments for projects in compliance with WRI's policies (subgrants, consultancies, work orders, etc.)
Assist the project team in the project closeout process, including turnover documentation and financial reconciliation and manages financial reporting to donors
Coordinate and advise team monthly on budget management and prepare financial review template for review with workstream director and operations staff
Develop fiscal year budget forecasts on a yearly basis with operations and your workstream director; develop proposals budgets for new opportunities
Provide timesheet guidance to the Data & Tools Cities team members on a bi-weekly basis
Grant Management (20%):
Monitor program or project performance against contract requirements and deliverables
Guide partner organizations and consultants to help them understand and comply with subgrant and contract requirements following funder policies
Process documentation for project commitments (i.e., agreements, contracts, work authorizations, and purchase orders)
Support reporting on grants, including gathering information on accomplishments, activities, and challenges for funders
Supports donor and grants management by keeping database software (Salesforce) up to date
What will you need:
Education: You have a bachelor’s degree in finance, economics, accounting, business, public policy, political science, non-profit management, international affairs, or similar subject
Experience: You have a minimum of 3+ years full-time relevant work experience in financial management, budgeting, administration, nonprofit operations or a related, relevant field
You have experience organizing and managing detailed and complex budgeting structures, donor reporting and/or grant or financial management
You have experience supporting the operations or management of complex, multi-year, multi-partner projects
You have experience working with international teams or projects
You have experience using Microsoft Office (Excel, Word, PowerPoint, Outlook), especially Excel along with writing, database management, and proofreading. Budgeting experience with Excel, or other budgeting software is desirable.
You have experience handling multiple projects with varying deadlines as well as rapidly changing priorities
You have a interest in the mission and work of the WRI Ross Center for Sustainable Cities
Languages: In addition to proficiency in written and spoken English, additional language skills are a plus
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary:
The salary range is: 69,000 to 78,000 USD. WRI offers a great compensation and benefits package.
How to Apply
Please submit a resume with cover letter by the date of May 1, 2023. You must apply through the WRI Careers portal to be considered.
What We Offer
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the modern of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Apr 19, 2023
Full time
This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The WRI Ross Center for Sustainable Cities (Cities Program) helps to transform cities into compact, connected and resilient spaces that provide healthy, accessible, and prosperous living environments for their residents. We coordinate the Cities Program’s extensive technical and practical expertise through eight integrated solution areas: Integrated Transport Systems, Vision Zero, Zero Carbon Buildings, Livable Neighborhoods, Electric Mobility, Water/Heat Resilience, Air Quality and Inclusive Climate & Energy Action Planning. Data and Urban Finance are cross-cutting themes that inform all of our solution offerings. We implement our solutions by working deeply with multiple stakeholders over long periods of time to demonstrate possibilities in rapidly transforming cities. We expand our impact to other cities by leveraging these demonstrated possibilities to convene multiple cross-sectoral stakeholders and partnering with city networks. Our research and projects in cities and in national policies connect environmental sustainability, health, safety, equity, and quality of life. The Cities Data Initiative is focused on leveraging new and emerging streams of data to enable more informed, integrated, strategic, and collaborative urban planning. We help focus data innovators toward meeting the needs of city decisionmakers and we build tools and local capacity to generate actionable insights from data innovations. https://wrirosscities.org/
Job Highlight:
In this role, you will work with our Data & Tools team at the Ross Center for Sustainable Cities to provide grants and finance management, and project management support. You will work on complex, multi-year, multi-faceted international grants - developing and updating work plans and budgets, tracking, and monitoring deliverables and expenditures, preparing progress and financial reports, and working with project managers, partner organizations, and international offices to maintain healthy project collaboration and financial systems. Your responsibilities will be split 50% project management and 50% financial management. You will be supported by a team of project managers and finance specialists within the WRI Ross Center. You will work with our central finance teams including the cost and pricing team, grants and contracts team, and accounting team. You will report to the Senior Manager for Data and Tools within the Ross Center for Sustainable Cities.
What will you do:
Project Management (50%):
Facilitate team meetings and supports in the development of agendas and content for project presentations, workshops, conferences, research seminars, Executive Team and other high-level meetings; prepare invitations and takes minutes, tracking follow-up
With project leadership, supports annual and multi-year project planning efforts, including developing workplans, ensuring allocation of resources to the different projects
With the project manager and project team, you will develop and tracks progress toward the project’s theory of change
Serve as project monitoring, evaluation and learning (PMEL) liaison for the team, providing guidance and ensuring compliance with WRI institutional monitoring and evaluation tracking and reporting systems
Support the project manager in collecting inputs from WRI International Offices and partners, analyzing data and reports, and compiling reports for WRI Global institutional reporting and sharing with global external partners
Manage organization of and collaboration using internal and externally shared documents and productivity software (Microsoft Office 365, Google Workspace, Asana) concerning project documents and deliverables
Financial Management (25%):
Updates and maintains project funding and allocations with workstream director and project managers utilizing WRI's budgeting and forecasting software (TM1)
Process invoices and payments for projects in compliance with WRI's policies (subgrants, consultancies, work orders, etc.)
Assist the project team in the project closeout process, including turnover documentation and financial reconciliation and manages financial reporting to donors
Coordinate and advise team monthly on budget management and prepare financial review template for review with workstream director and operations staff
Develop fiscal year budget forecasts on a yearly basis with operations and your workstream director; develop proposals budgets for new opportunities
Provide timesheet guidance to the Data & Tools Cities team members on a bi-weekly basis
Grant Management (20%):
Monitor program or project performance against contract requirements and deliverables
Guide partner organizations and consultants to help them understand and comply with subgrant and contract requirements following funder policies
Process documentation for project commitments (i.e., agreements, contracts, work authorizations, and purchase orders)
Support reporting on grants, including gathering information on accomplishments, activities, and challenges for funders
Supports donor and grants management by keeping database software (Salesforce) up to date
What will you need:
Education: You have a bachelor’s degree in finance, economics, accounting, business, public policy, political science, non-profit management, international affairs, or similar subject
Experience: You have a minimum of 3+ years full-time relevant work experience in financial management, budgeting, administration, nonprofit operations or a related, relevant field
You have experience organizing and managing detailed and complex budgeting structures, donor reporting and/or grant or financial management
You have experience supporting the operations or management of complex, multi-year, multi-partner projects
You have experience working with international teams or projects
You have experience using Microsoft Office (Excel, Word, PowerPoint, Outlook), especially Excel along with writing, database management, and proofreading. Budgeting experience with Excel, or other budgeting software is desirable.
You have experience handling multiple projects with varying deadlines as well as rapidly changing priorities
You have a interest in the mission and work of the WRI Ross Center for Sustainable Cities
Languages: In addition to proficiency in written and spoken English, additional language skills are a plus
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary:
The salary range is: 69,000 to 78,000 USD. WRI offers a great compensation and benefits package.
How to Apply
Please submit a resume with cover letter by the date of May 1, 2023. You must apply through the WRI Careers portal to be considered.
What We Offer
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the modern of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Close Date: 04/23/2023 @ 11:59 PM
Salary: $3,398 - $5,148 Monthly
The Oregon Health Authority (OHA), Public Health Division (PHD), Acute and Communicable Disease Prevention (ACDP) Section in Portland, OR is recruiting for an ELC Administrative Specialist (Administrative Specialist 2) to provide administrative support and maintain the administration of a grant focused on surveillance infrastructure and other activities in ACDP.
This is a full-time, limited duration, classified position which is represented by a union. The duration of this position is expected to last through July 2024. Limited Duration positions are benefit eligible. This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies .
The work of this role may be conducted remotely with full access to the needed operating systems and technology. The base position is located at the Portland State Office Building; 800 NE Oregon Street, Portland, OR 97232. There may be times when on-site work is needed at the base location.
What will you do?
As an Epidemiology and Laboratory Capacity (ELC) Administrative Specialist, you will provide administrative support for surveillance, informatics, contact tracing, data modernization, health equity, and laboratory collaboration. You will coordinate meetings and take minutes; create tracking tools; assist with hiring and onboarding; track deadlines and grant milestones; supports interagency communication needs; help ensure staff awareness of current policies and requirements; assist with telecommuting needs; and act as backup in-house expert to ensure operation of a 24/7 line.
What's in it for you?
The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
What are we looking for?
Minimum Requirements:
Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. *Administrative support includes those duties beyond clerical/secretarial such as; interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;
OR
An equivalent combination of training and experience which included administrative support for a project, program, or operation. *Administrative support includes those duties beyond clerical/secretarial such as; interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations.
One year of postsecondary education may be substituted for up to one year of the experience.
Requested Skills:
Experience managing and coordinating multiple calendars for managers and staff.
Experience coordinating all activities for meetings and conferences.
Experience making and reconciling purchases with state credit card for purchases such as books, training purposes and supplies.
Experience creating and proofing documents such as letters, reports, contracts, grants, and rules.
Experience managing a multi-line telephone system and triaging calls.
Experience establishing and maintaining filing and tracking systems.
Advanced proficiency in Word, Excel, Outlook, Teams, desktop publishing and graphics software applications.
Adherence to the highest standards of confidentiality regarding patient information and information security is required.
Experience promoting a culturally competent and diverse work environment.
How to Apply:
Please apply at the following link:
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Portland--OHA--Oregon-Street/ELC-Administrative-Specialist--Administrative-Specialist-2--Limited-Duration--Portland--OR--Remote-_REQ-122525
Apr 12, 2023
Full time
Close Date: 04/23/2023 @ 11:59 PM
Salary: $3,398 - $5,148 Monthly
The Oregon Health Authority (OHA), Public Health Division (PHD), Acute and Communicable Disease Prevention (ACDP) Section in Portland, OR is recruiting for an ELC Administrative Specialist (Administrative Specialist 2) to provide administrative support and maintain the administration of a grant focused on surveillance infrastructure and other activities in ACDP.
This is a full-time, limited duration, classified position which is represented by a union. The duration of this position is expected to last through July 2024. Limited Duration positions are benefit eligible. This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies .
The work of this role may be conducted remotely with full access to the needed operating systems and technology. The base position is located at the Portland State Office Building; 800 NE Oregon Street, Portland, OR 97232. There may be times when on-site work is needed at the base location.
What will you do?
As an Epidemiology and Laboratory Capacity (ELC) Administrative Specialist, you will provide administrative support for surveillance, informatics, contact tracing, data modernization, health equity, and laboratory collaboration. You will coordinate meetings and take minutes; create tracking tools; assist with hiring and onboarding; track deadlines and grant milestones; supports interagency communication needs; help ensure staff awareness of current policies and requirements; assist with telecommuting needs; and act as backup in-house expert to ensure operation of a 24/7 line.
What's in it for you?
The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
What are we looking for?
Minimum Requirements:
Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. *Administrative support includes those duties beyond clerical/secretarial such as; interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;
OR
An equivalent combination of training and experience which included administrative support for a project, program, or operation. *Administrative support includes those duties beyond clerical/secretarial such as; interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations.
One year of postsecondary education may be substituted for up to one year of the experience.
Requested Skills:
Experience managing and coordinating multiple calendars for managers and staff.
Experience coordinating all activities for meetings and conferences.
Experience making and reconciling purchases with state credit card for purchases such as books, training purposes and supplies.
Experience creating and proofing documents such as letters, reports, contracts, grants, and rules.
Experience managing a multi-line telephone system and triaging calls.
Experience establishing and maintaining filing and tracking systems.
Advanced proficiency in Word, Excel, Outlook, Teams, desktop publishing and graphics software applications.
Adherence to the highest standards of confidentiality regarding patient information and information security is required.
Experience promoting a culturally competent and diverse work environment.
How to Apply:
Please apply at the following link:
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Portland--OHA--Oregon-Street/ELC-Administrative-Specialist--Administrative-Specialist-2--Limited-Duration--Portland--OR--Remote-_REQ-122525
This position will be based out of Washington DC and will be a hybrid, remote-eligible or can be based in our office in Bonn, Germany. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
The NDC Partnership brings together more than 200 members, including more than 120 countries, developed and developing, and more than 85 institutions to create and deliver on ambitious climate action that helps achieve the Paris Agreement and the Sustainable Development Goals (SDGs). Governments identify their NDC implementation priorities and the type of support that is needed to translate them into actionable policies and programs. Based on these requests, the membership offers a tailored package of expertise, technical assistance, and funding. This collaborative response provides developing countries with efficient access to a wide range of resources to adapt to and mitigate climate change and foster more equitable and sustainable development. The NDC Partnership is hosted by the United Nations Framework Convention on Climate Change (UNFCCC) Secretariat, the United Nations Office for Project Services (UNOPS) and the World Resources Institute (WRI). The Partnership has members in all regions of the world, with staff in Washington DC and Bonn, Germany
Job Highlight:
In this role, you will be actively involved in developing content for the Partnership’s multimedia channels, including the website, email, social media, publications and print and digital materials, regular communication products, and contributing to ongoing communication campaigns. You will be responsible for developing and maintaining our Editorial and Design calendar in coordination with Support Unit staff and external vendors, as well as overseeing the Partnership’s social media calendar. This position will involve both proactive planning to implement the Partnership’s ambitious, communications work plan, as well as reactive, rapid daily interaction on issues related to the Partnership’s work and impact, as well as that of its diverse membership. You will report directly to the Communications Manager and work closely with our Visual Media Specialist, Writer, Copyeditor and Event Manager. You will be a key member of the Outreach and Governance team led by the Deputy Director of Outreach & Governance.
What will you do:
Communications & Project Management (50%):
Supports the Communications Manager with the production of all communications deliverables, including establishing deadlines for the Editorial and Design calendar, managing the intake and work flow for all communications products, and collaborating with Support Unit staff to frame and develop content
Liaises with external vendors, contractors, and consultants to copyedit, write, design, develop, and translate Support Unit products in collaboration with the Partnership’s host institutions
Engages with Support Unit staff to develop the monthly email newsletter and maintains and updates the newsletter audience
Publishes and curates content for the website
Supports design projects including photo selection and editing, as well as graphic design
Social Media (30%):
Supports the development of the Partnership’s social media strategy under the guidance of the Communications Manager, including curating the social media calendar, working with staff to source and draft social content, and designing branded templates
Regularly tracks and evaluates success metrics and key performance indicators with the Communications Manager to evaluate social media audience engagement and growth, and supports in media tracking and analysis
Administration, Grants and Finance (20%):
Supports with budget tracking and processes all communications invoices, grants and contracts with vendors and consultants in coordination with the Communications Manager and Operations and Grants team
Coordinates team input to the broader Support Unit, including through regular communications dispatches, meetings support and trainings
Supports the close of the fiscal year as requested by the Deputy Director of Operations, and assists with the onboarding of new interns, vendors and consultants in coordination with the Communications Manager
What will you need:
Education: A completed bachelor’s degree in journalism, communications, international relations, public policy, or a related field
Experience: 3+ years of full-time, relevant experience in communications, journalism, public relations, event management or a similar field
Fluent in English (proficiency in Spanish and French is an asset)
At least 2 years of experience developing social media content and scheduling and building a social media calendar, including experience with HootSuite, LinkedIn, Facbeook, Instagram, Twitter and YouTube
Familiarity and/or broad knowledge related to climate change, sustainable development, economic policy, and international development
Ability to communicate technical concepts and complex ideas to a wide audience, including a general readership and technical/content experts
Ability to communicative effectively regarding progress, deadlines, and turnaround times for all deliverables in a fast-paced work environment
Excellent writing, editing and proof-reading skills, and attention to detail
Experience copyediting and familiarity with the Associated Press (AP) Style Guide
Potential salary:
69,000 USD to 78,000 USD if based in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter by March 31st, 2023. Applicants must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Apr 07, 2023
Full time
This position will be based out of Washington DC and will be a hybrid, remote-eligible or can be based in our office in Bonn, Germany. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
The NDC Partnership brings together more than 200 members, including more than 120 countries, developed and developing, and more than 85 institutions to create and deliver on ambitious climate action that helps achieve the Paris Agreement and the Sustainable Development Goals (SDGs). Governments identify their NDC implementation priorities and the type of support that is needed to translate them into actionable policies and programs. Based on these requests, the membership offers a tailored package of expertise, technical assistance, and funding. This collaborative response provides developing countries with efficient access to a wide range of resources to adapt to and mitigate climate change and foster more equitable and sustainable development. The NDC Partnership is hosted by the United Nations Framework Convention on Climate Change (UNFCCC) Secretariat, the United Nations Office for Project Services (UNOPS) and the World Resources Institute (WRI). The Partnership has members in all regions of the world, with staff in Washington DC and Bonn, Germany
Job Highlight:
In this role, you will be actively involved in developing content for the Partnership’s multimedia channels, including the website, email, social media, publications and print and digital materials, regular communication products, and contributing to ongoing communication campaigns. You will be responsible for developing and maintaining our Editorial and Design calendar in coordination with Support Unit staff and external vendors, as well as overseeing the Partnership’s social media calendar. This position will involve both proactive planning to implement the Partnership’s ambitious, communications work plan, as well as reactive, rapid daily interaction on issues related to the Partnership’s work and impact, as well as that of its diverse membership. You will report directly to the Communications Manager and work closely with our Visual Media Specialist, Writer, Copyeditor and Event Manager. You will be a key member of the Outreach and Governance team led by the Deputy Director of Outreach & Governance.
What will you do:
Communications & Project Management (50%):
Supports the Communications Manager with the production of all communications deliverables, including establishing deadlines for the Editorial and Design calendar, managing the intake and work flow for all communications products, and collaborating with Support Unit staff to frame and develop content
Liaises with external vendors, contractors, and consultants to copyedit, write, design, develop, and translate Support Unit products in collaboration with the Partnership’s host institutions
Engages with Support Unit staff to develop the monthly email newsletter and maintains and updates the newsletter audience
Publishes and curates content for the website
Supports design projects including photo selection and editing, as well as graphic design
Social Media (30%):
Supports the development of the Partnership’s social media strategy under the guidance of the Communications Manager, including curating the social media calendar, working with staff to source and draft social content, and designing branded templates
Regularly tracks and evaluates success metrics and key performance indicators with the Communications Manager to evaluate social media audience engagement and growth, and supports in media tracking and analysis
Administration, Grants and Finance (20%):
Supports with budget tracking and processes all communications invoices, grants and contracts with vendors and consultants in coordination with the Communications Manager and Operations and Grants team
Coordinates team input to the broader Support Unit, including through regular communications dispatches, meetings support and trainings
Supports the close of the fiscal year as requested by the Deputy Director of Operations, and assists with the onboarding of new interns, vendors and consultants in coordination with the Communications Manager
What will you need:
Education: A completed bachelor’s degree in journalism, communications, international relations, public policy, or a related field
Experience: 3+ years of full-time, relevant experience in communications, journalism, public relations, event management or a similar field
Fluent in English (proficiency in Spanish and French is an asset)
At least 2 years of experience developing social media content and scheduling and building a social media calendar, including experience with HootSuite, LinkedIn, Facbeook, Instagram, Twitter and YouTube
Familiarity and/or broad knowledge related to climate change, sustainable development, economic policy, and international development
Ability to communicate technical concepts and complex ideas to a wide audience, including a general readership and technical/content experts
Ability to communicative effectively regarding progress, deadlines, and turnaround times for all deliverables in a fast-paced work environment
Excellent writing, editing and proof-reading skills, and attention to detail
Experience copyediting and familiarity with the Associated Press (AP) Style Guide
Potential salary:
69,000 USD to 78,000 USD if based in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter by March 31st, 2023. Applicants must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Job Description
This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
Program Overview: The WRI Ross Center for Sustainable Cities (Cities Program) helps to transform cities into compact, connected and resilient spaces that provide healthy, accessible, and prosperous living environments for their residents. We coordinate the Cities Program’s extensive technical and practical expertise through eight integrated solution areas: Integrated Transport Systems, Vision Zero, Zero Carbon Buildings, Livable Neighborhoods, Electric Mobility, Water/Heat Resilience, Air Quality and Inclusive Climate & Energy Action Planning. Data and Urban Finance are cross-cutting themes that inform all of our solution offerings. We implement our solutions by working deeply with multiple stakeholders over long periods of time to demonstrate possibilities in rapidly transforming cities. We expand our impact to other cities by leveraging these demonstrated possibilities to convene multiple cross-sectoral stakeholders and partnering with city networks. Our research and projects in cities and in national policies connect environmental sustainability, health, safety, equity, and quality of life.
Job Summary: The Operations team is a part of the WRI Ross Center’s Core Functions, responsible for the coordination and support of the entire program’s activities and strategic direction. The Grants and Finance Specialist I for this team plays a central role in this institutional coordination by helping to ensure the financial health of the program and its compliance with donor requests and restrictions. They are also responsible for managing a portfolio of highly matrixed project budgets, so they must collaborate effectively with counterparts on all of the program’s other teams and international offices located in Mexico, Colombia, Brazil, Turkey, India, China, Africa and Europe.
Job Responsibilities:
Financial Management (50% of time)
Update and maintain project budgets utilizing WRI’s budgeting and forecasting software (TM1)
Update and maintain project funding and allocations in coordination with workstream director(s) and project managers
Process invoices and payments for projects in compliance with WRI’s policies (subgrants, consultancies, work orders, etc.)
Assist project team in project closeout process including turnover documentation and financial reconciliation
Coordinate and advise on project budget management and reports
With project managers, review on a monthly basis the transactions and finances of the projects and update the budget
Prepare financial review template(s) for review with workstream director(s) and operations staff
Work with Salesforce to add new proposals
Develop fiscal year budget forecasts on a yearly basis in coordination with operations and workstream directors of both teams
Prepare participant agreements and provide travel support for WRI Ross Center Prize finalists, jury members, and other high value stakeholders
Program/Project Management (20% of time)
Process documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders)
Work with partners to help them understand and meet subgrant and contract requirements
Monitor program/project performance against contract requirements and deliverables
Manage various program, department and organizational trackers (publications, performance monitoring and others).
Grant Management (20% of time)
Lead the drafting of grant proposal budgets and assists in the collection & submission of formal proposals for grants
Submit all required grant forms as instructed by grant
Keep track of deliverables and reporting required under grants
Keep timely and accurate information on donors and contacts
Administration (10% of time)
Coordinate and schedule team meetings; provide support in organizing presentations, workshops, conferences, research seminars and other events for the program as needed
Provide timesheet guidance to workstream team members on a bi-weekly basis
Coordinate recruitment and manage onboarding of new staff members as needed. Update and maintain new hire staffing information with operations.
Job Qualifications:
Minimum of 1 year of relevant, full-time work experience supporting project management functions
Bachelor’s degree in economics, finance, accounting, public policy, political science, international affairs, or similar subject required
Keen interest in the mission and work of the WRI Ross Center for Sustainable Cities
Detail-oriented, highly organized individual with experience and interest in program management, financial management, budgeting, and writing
Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines
Strong process orientation with sensitivity to quality
Ability to work independently with minimal supervision
Strong writing, database management, and proofreading skills
Excellent computer skills in Microsoft Office, especially Excel; experience with statistical analysis and budgeting software is highly desirable
Excellent communication skills, including the ability to work well in a team and with international colleagues
In addition to excellent written and spoken English, additional language skills are a plus, especially in Spanish, Portuguese, Turkish, Chinese, French, and/or Hindi
US work authorization is required for all WRI US opportunities.
Potential Salary:
$57,000-$65,000. Salary is commensurate with experience and other compensable factors
How to Apply:
Please submit a personalized cover letter with resume. Applicants must apply through the WRI Careers portal to be considered.
WRI Overview: World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.
We are passionate. We value our diversity of interests, skills, and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include integrity, innovation, urgency, independence, and respect.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
We have been growing rapidly: our staff has doubled in size over the past 5 years, and our operating budget is nearing $200 million. Founded in 1982, WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.
Mar 08, 2023
Full time
Job Description
This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
Program Overview: The WRI Ross Center for Sustainable Cities (Cities Program) helps to transform cities into compact, connected and resilient spaces that provide healthy, accessible, and prosperous living environments for their residents. We coordinate the Cities Program’s extensive technical and practical expertise through eight integrated solution areas: Integrated Transport Systems, Vision Zero, Zero Carbon Buildings, Livable Neighborhoods, Electric Mobility, Water/Heat Resilience, Air Quality and Inclusive Climate & Energy Action Planning. Data and Urban Finance are cross-cutting themes that inform all of our solution offerings. We implement our solutions by working deeply with multiple stakeholders over long periods of time to demonstrate possibilities in rapidly transforming cities. We expand our impact to other cities by leveraging these demonstrated possibilities to convene multiple cross-sectoral stakeholders and partnering with city networks. Our research and projects in cities and in national policies connect environmental sustainability, health, safety, equity, and quality of life.
Job Summary: The Operations team is a part of the WRI Ross Center’s Core Functions, responsible for the coordination and support of the entire program’s activities and strategic direction. The Grants and Finance Specialist I for this team plays a central role in this institutional coordination by helping to ensure the financial health of the program and its compliance with donor requests and restrictions. They are also responsible for managing a portfolio of highly matrixed project budgets, so they must collaborate effectively with counterparts on all of the program’s other teams and international offices located in Mexico, Colombia, Brazil, Turkey, India, China, Africa and Europe.
Job Responsibilities:
Financial Management (50% of time)
Update and maintain project budgets utilizing WRI’s budgeting and forecasting software (TM1)
Update and maintain project funding and allocations in coordination with workstream director(s) and project managers
Process invoices and payments for projects in compliance with WRI’s policies (subgrants, consultancies, work orders, etc.)
Assist project team in project closeout process including turnover documentation and financial reconciliation
Coordinate and advise on project budget management and reports
With project managers, review on a monthly basis the transactions and finances of the projects and update the budget
Prepare financial review template(s) for review with workstream director(s) and operations staff
Work with Salesforce to add new proposals
Develop fiscal year budget forecasts on a yearly basis in coordination with operations and workstream directors of both teams
Prepare participant agreements and provide travel support for WRI Ross Center Prize finalists, jury members, and other high value stakeholders
Program/Project Management (20% of time)
Process documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders)
Work with partners to help them understand and meet subgrant and contract requirements
Monitor program/project performance against contract requirements and deliverables
Manage various program, department and organizational trackers (publications, performance monitoring and others).
Grant Management (20% of time)
Lead the drafting of grant proposal budgets and assists in the collection & submission of formal proposals for grants
Submit all required grant forms as instructed by grant
Keep track of deliverables and reporting required under grants
Keep timely and accurate information on donors and contacts
Administration (10% of time)
Coordinate and schedule team meetings; provide support in organizing presentations, workshops, conferences, research seminars and other events for the program as needed
Provide timesheet guidance to workstream team members on a bi-weekly basis
Coordinate recruitment and manage onboarding of new staff members as needed. Update and maintain new hire staffing information with operations.
Job Qualifications:
Minimum of 1 year of relevant, full-time work experience supporting project management functions
Bachelor’s degree in economics, finance, accounting, public policy, political science, international affairs, or similar subject required
Keen interest in the mission and work of the WRI Ross Center for Sustainable Cities
Detail-oriented, highly organized individual with experience and interest in program management, financial management, budgeting, and writing
Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines
Strong process orientation with sensitivity to quality
Ability to work independently with minimal supervision
Strong writing, database management, and proofreading skills
Excellent computer skills in Microsoft Office, especially Excel; experience with statistical analysis and budgeting software is highly desirable
Excellent communication skills, including the ability to work well in a team and with international colleagues
In addition to excellent written and spoken English, additional language skills are a plus, especially in Spanish, Portuguese, Turkish, Chinese, French, and/or Hindi
US work authorization is required for all WRI US opportunities.
Potential Salary:
$57,000-$65,000. Salary is commensurate with experience and other compensable factors
How to Apply:
Please submit a personalized cover letter with resume. Applicants must apply through the WRI Careers portal to be considered.
WRI Overview: World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.
We are passionate. We value our diversity of interests, skills, and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include integrity, innovation, urgency, independence, and respect.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
We have been growing rapidly: our staff has doubled in size over the past 5 years, and our operating budget is nearing $200 million. Founded in 1982, WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.
This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position. About the Program:
WRI develops practical solutions that improve people's lives and ensures that nature can survive. The Food, Forest, Water, and Ocean program seeks to shift the world toward safeguarding and maintaining natural ecosystems while enhancing the socioeconomic conditions of the communities they work within. The program consist of project teams under the umbrella of the four pillars, along with cross matrixed work between the pillars and other programs across the sisterhood of the organization and it's international offices.
Job Highlight:
You will work with colleagues within each of the four pillars of FFWO to provide grants and contract, and financial management, for a diverse portfolio. This will include partnering with multiple project managers to develop and manage grants and contracts, develop budgets for new proposals, update project budgets, prepare financial and program narrative reports, process invoices, and manage subawards. You will work with the FFWO Operations team and other Grants and Finance Specialist within each pillar of FFWO; and with WRI’s central finance teams including the cost and pricing team, grants and contracts team, and accounting team. You will report to the FFWO Global Operations Manager. What will you do: Contract and Subagreement Management (40%):
Draft and build contracts and subgrants with partners and contractors
Process invoices and payments for projects in compliance with WRI’s policies (subgrants, consultancies, work orders, etc.)
Monitor partners to ensure accurate submission of progress and financial reports
Assist project managers in ensuring compliance with all grants and contracts, detailed government grant requirements
Financial Planning and Administration (40%):
Prepare annual budgets and budgets for all new proposals and grants
Manage the individual project budgets throughout the year with project managers and FFWO operational staff
Review and track monthly expenses and staff labor hours, using WRI’s budgeting and forecasting software
Prepare detailed financial reports to funders and ensure that progress reports are submitted promptly
Project Management (20%):
Support monitoring and tracking of project deliverables to ensure that they are submitted within the period of performance
Communicate with Operations staff, International Office staff, Core Communications and partners in other program/centers to problem solve and create solutions to systemic issues ways to complete tasks
Work directly with funder to request and submit Prime award amendments, payment requests, and other funder related needs
Track funding opportunities and record information in on-line tracking systems
Assist the FFWO Senior and Global Operation Managers as needed to manage the portfolio of the program
What will you need:
Bachelor’s Degree Required (Business Administration, Financial Management, or other related discipline)
Experience and interest in program operations, grant compliance, financial management, and budgeting
3+ years of relevant work experience, in financial and budget management
Deadline-oriented
Patience and perseverance in understanding and explaining issues to partners and contractors
Process orientation
Requirements: Existing work authorization is required where this position is based.
Potential salary:
The salary range for this position is 69,000 USD - 78,000 USD. Salary is determined by experience and other compensable factors.
How to Apply: Please submit a resume with cover letter by March 10th, 2023. Applicants must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Mar 08, 2023
Full time
This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position. About the Program:
WRI develops practical solutions that improve people's lives and ensures that nature can survive. The Food, Forest, Water, and Ocean program seeks to shift the world toward safeguarding and maintaining natural ecosystems while enhancing the socioeconomic conditions of the communities they work within. The program consist of project teams under the umbrella of the four pillars, along with cross matrixed work between the pillars and other programs across the sisterhood of the organization and it's international offices.
Job Highlight:
You will work with colleagues within each of the four pillars of FFWO to provide grants and contract, and financial management, for a diverse portfolio. This will include partnering with multiple project managers to develop and manage grants and contracts, develop budgets for new proposals, update project budgets, prepare financial and program narrative reports, process invoices, and manage subawards. You will work with the FFWO Operations team and other Grants and Finance Specialist within each pillar of FFWO; and with WRI’s central finance teams including the cost and pricing team, grants and contracts team, and accounting team. You will report to the FFWO Global Operations Manager. What will you do: Contract and Subagreement Management (40%):
Draft and build contracts and subgrants with partners and contractors
Process invoices and payments for projects in compliance with WRI’s policies (subgrants, consultancies, work orders, etc.)
Monitor partners to ensure accurate submission of progress and financial reports
Assist project managers in ensuring compliance with all grants and contracts, detailed government grant requirements
Financial Planning and Administration (40%):
Prepare annual budgets and budgets for all new proposals and grants
Manage the individual project budgets throughout the year with project managers and FFWO operational staff
Review and track monthly expenses and staff labor hours, using WRI’s budgeting and forecasting software
Prepare detailed financial reports to funders and ensure that progress reports are submitted promptly
Project Management (20%):
Support monitoring and tracking of project deliverables to ensure that they are submitted within the period of performance
Communicate with Operations staff, International Office staff, Core Communications and partners in other program/centers to problem solve and create solutions to systemic issues ways to complete tasks
Work directly with funder to request and submit Prime award amendments, payment requests, and other funder related needs
Track funding opportunities and record information in on-line tracking systems
Assist the FFWO Senior and Global Operation Managers as needed to manage the portfolio of the program
What will you need:
Bachelor’s Degree Required (Business Administration, Financial Management, or other related discipline)
Experience and interest in program operations, grant compliance, financial management, and budgeting
3+ years of relevant work experience, in financial and budget management
Deadline-oriented
Patience and perseverance in understanding and explaining issues to partners and contractors
Process orientation
Requirements: Existing work authorization is required where this position is based.
Potential salary:
The salary range for this position is 69,000 USD - 78,000 USD. Salary is determined by experience and other compensable factors.
How to Apply: Please submit a resume with cover letter by March 10th, 2023. Applicants must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
The Senior Program Development Specialist supports external grants and contracts throughout their lifecycle, from proposal to final report. The Senior Program Development Specialist serves as a liaison between the program, development, evaluation, and finance departments to ensure accurate and timely submission of all public and private grant applications and reports for AFC’s HIV Care department and others as assigned by the Director of Program Development. AFC’s HIV Care team coordinates comprehensive services for clients living with HIV/AIDS in the greater Chicagoland area.
The Senior Program Development Specialist is responsible for developing the majority of narratives for HIV Care grant proposals and reports within their assigned portfolio, most notably Ryan White funds. The Senior Program Development Specialist also supports program teams with ensuring compliance with contractual and statutory requirements.
The salary range for this role is $48,500 to $57,000 annually.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Grant Seeking
• Identify prospective private and public grant opportunities that can sustain or strategically expand AFC’s programs and services
• Lead the preparation and timely submission of grant applications
• Write the majority of narrative for applications and re-applications within assigned portfolio
• Communicate with AFC’s development staff regularly to ensure coordination of fundraising efforts
• Maintain knowledge base and ensure proposals are informed by community need and AFC service capacity
Reporting
• Ensure that all required reports are submitted accurately and on-time
• Coordinate reporting associated with program grant portfolio, including narrative, data, and financial components
• Write the majority of narrative for reports within assigned portfolio
• Ensure programmatic data collection is in alignment with required funder reports
Fiscal Management
• Develop budgets for proposals
• Organize and provide support and input to regular program expenditure review meetings
Contract Management
• Serve as a primary contact for public and private funders related to assigned portfolio
• Develop scopes of service for partner agencies
• Lead contract execution process
Program Implementation
• Support initial program implementation
• Attend internal and external meetings within assigned portfolio
• Assist in the development of programmatic quality management indicators
• Support program implementation projects relevant to Program Development
Team Leadership/Strategic Planning
• Provide subject-matter guidance and mentorship to other department professionals
• Evaluate project/work outcomes, quality indicators, and efficiency; propose and implement process improvement goals
• Serve on internal and/or external committees, including cross-departmental work groups
• Support the development and achievement of team goals and related strategic plan items
Other
• Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
• Maintain and update job knowledge by participating in training and educational opportunities, reading professional publications, and participating in professional organizations
• Protect organization's value and manage risk by keeping information confidential
• Perform other duties as assigned
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position
SUPERVISORY RESPONSIBILITIES
None
ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION)
Minimum Qualifications
• Bachelor’s degree and 2 or more years of relevant experience (e.g., technical or formal writing, project coordination)
• OR Master’s degree in Public Health, Social Work, Non-Profit Management, or related field and 1 or more years of relevant experience (e.g., technical writing, project coordination)
• PLUS 1 year experience using intermediate Microsoft Office functionality (e.g., Excel, Word, Outlook)
Preferred Qualifications
• 1 or more years’ experience creating grant proposals and reports
• 2 or more years’ experience in a nonprofit setting
• 1 or more years’ experience with public funds for services for people living with HIV/AIDS (e.g., Ryan White, CDC, Housing Opportunities for Persons with AIDS, etc.)
• 1 or more years’ experience using Web-based applications (i.e., Grants.gov, esnaps.gov)
KNOWLEDGE, SKILLS, AND ABILITIES
• Basic knowledge of HIV infection and related chronic diseases.
• The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications
• The ability to provide efficient, quality service to both internal and external customers
• The ability and willingness to take ownership of work activities and ensure that they are completed accurately, efficiently, and in a timely manner
• The ability and willingness to respect and value the differences and perceptions of different groups/individuals
• The ability to develop and maintain professional, trusting, and positive working relationships with managers, supervisors, staff, co-workers, and vendors
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20-25 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.
Mar 07, 2023
Full time
The Senior Program Development Specialist supports external grants and contracts throughout their lifecycle, from proposal to final report. The Senior Program Development Specialist serves as a liaison between the program, development, evaluation, and finance departments to ensure accurate and timely submission of all public and private grant applications and reports for AFC’s HIV Care department and others as assigned by the Director of Program Development. AFC’s HIV Care team coordinates comprehensive services for clients living with HIV/AIDS in the greater Chicagoland area.
The Senior Program Development Specialist is responsible for developing the majority of narratives for HIV Care grant proposals and reports within their assigned portfolio, most notably Ryan White funds. The Senior Program Development Specialist also supports program teams with ensuring compliance with contractual and statutory requirements.
The salary range for this role is $48,500 to $57,000 annually.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Grant Seeking
• Identify prospective private and public grant opportunities that can sustain or strategically expand AFC’s programs and services
• Lead the preparation and timely submission of grant applications
• Write the majority of narrative for applications and re-applications within assigned portfolio
• Communicate with AFC’s development staff regularly to ensure coordination of fundraising efforts
• Maintain knowledge base and ensure proposals are informed by community need and AFC service capacity
Reporting
• Ensure that all required reports are submitted accurately and on-time
• Coordinate reporting associated with program grant portfolio, including narrative, data, and financial components
• Write the majority of narrative for reports within assigned portfolio
• Ensure programmatic data collection is in alignment with required funder reports
Fiscal Management
• Develop budgets for proposals
• Organize and provide support and input to regular program expenditure review meetings
Contract Management
• Serve as a primary contact for public and private funders related to assigned portfolio
• Develop scopes of service for partner agencies
• Lead contract execution process
Program Implementation
• Support initial program implementation
• Attend internal and external meetings within assigned portfolio
• Assist in the development of programmatic quality management indicators
• Support program implementation projects relevant to Program Development
Team Leadership/Strategic Planning
• Provide subject-matter guidance and mentorship to other department professionals
• Evaluate project/work outcomes, quality indicators, and efficiency; propose and implement process improvement goals
• Serve on internal and/or external committees, including cross-departmental work groups
• Support the development and achievement of team goals and related strategic plan items
Other
• Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
• Maintain and update job knowledge by participating in training and educational opportunities, reading professional publications, and participating in professional organizations
• Protect organization's value and manage risk by keeping information confidential
• Perform other duties as assigned
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position
SUPERVISORY RESPONSIBILITIES
None
ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION)
Minimum Qualifications
• Bachelor’s degree and 2 or more years of relevant experience (e.g., technical or formal writing, project coordination)
• OR Master’s degree in Public Health, Social Work, Non-Profit Management, or related field and 1 or more years of relevant experience (e.g., technical writing, project coordination)
• PLUS 1 year experience using intermediate Microsoft Office functionality (e.g., Excel, Word, Outlook)
Preferred Qualifications
• 1 or more years’ experience creating grant proposals and reports
• 2 or more years’ experience in a nonprofit setting
• 1 or more years’ experience with public funds for services for people living with HIV/AIDS (e.g., Ryan White, CDC, Housing Opportunities for Persons with AIDS, etc.)
• 1 or more years’ experience using Web-based applications (i.e., Grants.gov, esnaps.gov)
KNOWLEDGE, SKILLS, AND ABILITIES
• Basic knowledge of HIV infection and related chronic diseases.
• The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications
• The ability to provide efficient, quality service to both internal and external customers
• The ability and willingness to take ownership of work activities and ensure that they are completed accurately, efficiently, and in a timely manner
• The ability and willingness to respect and value the differences and perceptions of different groups/individuals
• The ability to develop and maintain professional, trusting, and positive working relationships with managers, supervisors, staff, co-workers, and vendors
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20-25 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
Launched in 2019, Cool Food is a unique initiative which brings together a growing number of food service providers, restaurants, retailers, governments, schools, and hospitals, and help them cut their food-related greenhouse gas emissions while serving delicious food. Over the past three years, WRI has been building Cool Food’s foundation. Currently there are nearly 70 members and the next phase is to dramatically scale its impact. We have set ourselves the highly ambitious goal of increasing our reach six-fold over three years.
Job Highlight:
We are looking for a motivated and passionate administrator to run the backbone of our Cool Food Membership program. A whizz with figures and getting to grips with the operational processes of WRI, a stickler for detail and inquisitive nature to understand the detail. A relationship builder to provide membership engagement support to help run the Cool Food Membership program to reduce the climate impact of food. You will be working closely with other members of the Membership and wider Sustainable diets team. This role is to ensure the membership experience is smooth and seamless and members understand how their membership works and what the membership benefits are. You will be supported by the Head of Cool Food - Membership Development and Membership Engagement Specialist and work with the wider Sustainable Diets team. You will report to the Head of Cool Food - Membership Development
What will you do
Membership administration – 60%:
Membership reporting - in this role you will need to develop a very good understanding and working knowledge of WRI’s financial and operational reporting processes as this will form the backbone of the membership reporting required in this role.
To be the Food team’s main point of contact for Grants and Contracts and Accounting departments
Manage the Membership renewals on a month-by-month basis
Using Salesforce and other systems to update member contacts and other membership information and track opportunities
Build internal relationships across the sustainable diets team, including Communications and to facilitate effective working relationships and with broader WRI teams
Membership Account Management, onboarding of new members and membership support 40%:
Managing a group of smaller members by supporting their needs and helping to solve any problems they may have. Be able to explain the membership offer and attend/lead member meetings. With support from the Membership Engagement Specialist.
Onboarding of new members to make sure members are fully aware of what is included in their membership and how to access membership resources. Also manage the detail regarding setting-up new members ie invoicing standard, deliverables agreed, contacts details, review process.
Support with Cool Food events and webinars this will include administrative support to arrange and help run events, webinars, and meetings.
Support Behavior change and climate impact of food workshops, working with the Cool Food product team and provide administrative support to arrange and help run workshops, including sending out meeting invitations, setting up breakout rooms and supporting the Head of Cool Food.
Case study development, ensure the case studies are stored in the central files and work with the Membership Engagement Specialist to keep them up-to-date and provide template for new case studies.
What will you need:
Education: Bachelor’s degree in business or science in relevant Operations, finance, etc.; relevant work experience in lieu of degree is accepted
Experience: Minimum 1+ years of relevant professional experience
A passion for sustainability and working for an NGO
Operations/finance/administrative experience essential
Experience working with Concur, ADP, Salesforce and Teams would be beneficial
Proficient in Microsoft Office (Word, Excel, Access, PowerPoint) and the Internet
A natural problem solver with an interest in working with complex systems and processes and finding solutions organically
Real stickler for attention to detail with an inquisitive mind to make sure facts are correct and question when something does not look right
Strong interpersonal skills, who is highly motivated, proactive work style and have demonstrated planning and organization skills
Excellent communicator - verbal, written and good presentation skills
Ability to work effectively in a fast-paced working environment, both independently and as part of a global team across time zones, so may need to be flexible with working hours on an occasional basis
Ability to manage multiple priorities and work under pressure with tight deadlines and able to run small projects independently.
Potential Salary:
The salary range for this position is 57,000 USD - 64,000 USD if filled by a candidate located and legally able to work in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter by the date of February 10, 2023 . You must apply through the WRI Careers portal to be considered.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Feb 02, 2023
Full time
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
Launched in 2019, Cool Food is a unique initiative which brings together a growing number of food service providers, restaurants, retailers, governments, schools, and hospitals, and help them cut their food-related greenhouse gas emissions while serving delicious food. Over the past three years, WRI has been building Cool Food’s foundation. Currently there are nearly 70 members and the next phase is to dramatically scale its impact. We have set ourselves the highly ambitious goal of increasing our reach six-fold over three years.
Job Highlight:
We are looking for a motivated and passionate administrator to run the backbone of our Cool Food Membership program. A whizz with figures and getting to grips with the operational processes of WRI, a stickler for detail and inquisitive nature to understand the detail. A relationship builder to provide membership engagement support to help run the Cool Food Membership program to reduce the climate impact of food. You will be working closely with other members of the Membership and wider Sustainable diets team. This role is to ensure the membership experience is smooth and seamless and members understand how their membership works and what the membership benefits are. You will be supported by the Head of Cool Food - Membership Development and Membership Engagement Specialist and work with the wider Sustainable Diets team. You will report to the Head of Cool Food - Membership Development
What will you do
Membership administration – 60%:
Membership reporting - in this role you will need to develop a very good understanding and working knowledge of WRI’s financial and operational reporting processes as this will form the backbone of the membership reporting required in this role.
To be the Food team’s main point of contact for Grants and Contracts and Accounting departments
Manage the Membership renewals on a month-by-month basis
Using Salesforce and other systems to update member contacts and other membership information and track opportunities
Build internal relationships across the sustainable diets team, including Communications and to facilitate effective working relationships and with broader WRI teams
Membership Account Management, onboarding of new members and membership support 40%:
Managing a group of smaller members by supporting their needs and helping to solve any problems they may have. Be able to explain the membership offer and attend/lead member meetings. With support from the Membership Engagement Specialist.
Onboarding of new members to make sure members are fully aware of what is included in their membership and how to access membership resources. Also manage the detail regarding setting-up new members ie invoicing standard, deliverables agreed, contacts details, review process.
Support with Cool Food events and webinars this will include administrative support to arrange and help run events, webinars, and meetings.
Support Behavior change and climate impact of food workshops, working with the Cool Food product team and provide administrative support to arrange and help run workshops, including sending out meeting invitations, setting up breakout rooms and supporting the Head of Cool Food.
Case study development, ensure the case studies are stored in the central files and work with the Membership Engagement Specialist to keep them up-to-date and provide template for new case studies.
What will you need:
Education: Bachelor’s degree in business or science in relevant Operations, finance, etc.; relevant work experience in lieu of degree is accepted
Experience: Minimum 1+ years of relevant professional experience
A passion for sustainability and working for an NGO
Operations/finance/administrative experience essential
Experience working with Concur, ADP, Salesforce and Teams would be beneficial
Proficient in Microsoft Office (Word, Excel, Access, PowerPoint) and the Internet
A natural problem solver with an interest in working with complex systems and processes and finding solutions organically
Real stickler for attention to detail with an inquisitive mind to make sure facts are correct and question when something does not look right
Strong interpersonal skills, who is highly motivated, proactive work style and have demonstrated planning and organization skills
Excellent communicator - verbal, written and good presentation skills
Ability to work effectively in a fast-paced working environment, both independently and as part of a global team across time zones, so may need to be flexible with working hours on an occasional basis
Ability to manage multiple priorities and work under pressure with tight deadlines and able to run small projects independently.
Potential Salary:
The salary range for this position is 57,000 USD - 64,000 USD if filled by a candidate located and legally able to work in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter by the date of February 10, 2023 . You must apply through the WRI Careers portal to be considered.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
This position can be based in our WRI Mexico, WRI London, or the United States office with remote-eligible where WRI is state registered or in the WRI Mexico office. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Global Restoration Initiative (GRI) works with governments and international partners to inspire, enable and implement restoration on degraded landscapes, returning them to economic and environmental productivity. Alongside IUCN and other partners, WRI has identified more than two billion hectares of cleared and degraded forest and agricultural lands suitable for restoration – an area roughly twice the size of China. Using this data as a foundation, we work to promote the restoration of degraded lands back into natural forests, agroforestry systems, or productive agriculture. Embracing forest and landscape restoration will allow for a world in which the amount of forest cover grows while the productivity of existing agricultural land increases.
Job Highlight:
As a member of the GRI Operations Team, you will provide administrative oversight and support program operations for a varied portfolio of projects funded by multiple donors, including foreign governments and foundations. You will ensure accurate grants and contracts management, offer financial oversight, foster partner collaboration, and contribute to event coordination. As a Grants & Finance Specialist, you will have the opportunity to advance your career in non-profit operations and financial management.
You will be supported by the GRI's Operations and Management team, along with WRI’s Accounting, Grants, and Contracts teams, and project managers within the Forest Program.
You will report to the GRI's Operations Manager.
What you will do:
Grant Financial Management (45%)
Coordinate with and advise project leads on budget management, including use of budgeting software, monthly financial tracking, and supporting project managers in expense forecasting and revenue analysis
Regularly review, update, and monitor all transactions, invoices, commitments, and revenue prospects
Follows WRI’s internal processes and deadlines related to funding, including quarterly reviews, financial reporting, monthly & annual closeouts, and future fiscal year annual budget submission
Grant and Sub agreement Management (50%)
Work directly with funders to request and submit Prime award amendments, payment request, and other funder related needs
Process and execute new subgrants, contracts, and amendments as needed
Process invoices and payments for projects in compliance with WRI’s policies
Monitor partners to ensure the timely and accurate submission of progress and financial reports.
Program Administration and Operations (5%)
Monitor compliance with and advise teams on institutional policies, such as WRI’s travel and expense policy
Support miscellaneous project operations needs, including personnel processes, labor forecasting and guidance processes, and IT
Advise team on budget management and address any financial issues in coordination with the Operations Manager
Track program funding opportunities and record information in online tracking systems
What you will need:
Education : You have a completed Bachelor's degree in finance, business or public administration, non-profit management, or similar Experience : You have a minimum of 3+ years of full-time relevant work experience in operations, grant administration, budgeting, or financial management.
You have experience in a previous role that required detail orientation and working with deadlines, particularly with expense forecasting, grant compliance, and monitoring subgrants and contract
You have also worked in a role with minimal supervision and have experience with interacting with multiple stakeholders and cross-collaboration with teams.
Experience with financial software such as TM1 and Cognos and CRM software such as Salesforce considered a plus
Languages : You have verbal and written proficiency in English. Knowledge of Spanish is a plus Requirements : Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Salary Salary is commensurate with experience and other compensable factors. WRI offers a competitive remuneration and benefits package. How to Apply: Please submit a resume with a cover letter by January 31, 2023 . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organisation with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organisation that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect. Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Jan 10, 2023
Full time
This position can be based in our WRI Mexico, WRI London, or the United States office with remote-eligible where WRI is state registered or in the WRI Mexico office. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Global Restoration Initiative (GRI) works with governments and international partners to inspire, enable and implement restoration on degraded landscapes, returning them to economic and environmental productivity. Alongside IUCN and other partners, WRI has identified more than two billion hectares of cleared and degraded forest and agricultural lands suitable for restoration – an area roughly twice the size of China. Using this data as a foundation, we work to promote the restoration of degraded lands back into natural forests, agroforestry systems, or productive agriculture. Embracing forest and landscape restoration will allow for a world in which the amount of forest cover grows while the productivity of existing agricultural land increases.
Job Highlight:
As a member of the GRI Operations Team, you will provide administrative oversight and support program operations for a varied portfolio of projects funded by multiple donors, including foreign governments and foundations. You will ensure accurate grants and contracts management, offer financial oversight, foster partner collaboration, and contribute to event coordination. As a Grants & Finance Specialist, you will have the opportunity to advance your career in non-profit operations and financial management.
You will be supported by the GRI's Operations and Management team, along with WRI’s Accounting, Grants, and Contracts teams, and project managers within the Forest Program.
You will report to the GRI's Operations Manager.
What you will do:
Grant Financial Management (45%)
Coordinate with and advise project leads on budget management, including use of budgeting software, monthly financial tracking, and supporting project managers in expense forecasting and revenue analysis
Regularly review, update, and monitor all transactions, invoices, commitments, and revenue prospects
Follows WRI’s internal processes and deadlines related to funding, including quarterly reviews, financial reporting, monthly & annual closeouts, and future fiscal year annual budget submission
Grant and Sub agreement Management (50%)
Work directly with funders to request and submit Prime award amendments, payment request, and other funder related needs
Process and execute new subgrants, contracts, and amendments as needed
Process invoices and payments for projects in compliance with WRI’s policies
Monitor partners to ensure the timely and accurate submission of progress and financial reports.
Program Administration and Operations (5%)
Monitor compliance with and advise teams on institutional policies, such as WRI’s travel and expense policy
Support miscellaneous project operations needs, including personnel processes, labor forecasting and guidance processes, and IT
Advise team on budget management and address any financial issues in coordination with the Operations Manager
Track program funding opportunities and record information in online tracking systems
What you will need:
Education : You have a completed Bachelor's degree in finance, business or public administration, non-profit management, or similar Experience : You have a minimum of 3+ years of full-time relevant work experience in operations, grant administration, budgeting, or financial management.
You have experience in a previous role that required detail orientation and working with deadlines, particularly with expense forecasting, grant compliance, and monitoring subgrants and contract
You have also worked in a role with minimal supervision and have experience with interacting with multiple stakeholders and cross-collaboration with teams.
Experience with financial software such as TM1 and Cognos and CRM software such as Salesforce considered a plus
Languages : You have verbal and written proficiency in English. Knowledge of Spanish is a plus Requirements : Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Salary Salary is commensurate with experience and other compensable factors. WRI offers a competitive remuneration and benefits package. How to Apply: Please submit a resume with a cover letter by January 31, 2023 . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organisation with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organisation that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect. Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Job Summary
Under general supervision, the Grants Accounting Specialist provides technical accounting, budget and other administrative support for Program Managers, under the direction of the Department Administrative Services Manager. Responsibilities include monitoring, analyzing and maintaining financial transactions for a wide variety of social service programs; tracking revenues and expenditures, and preparing required internal and external financial reports.
The role will form part of the Business Unit that consists of team members from Finance, and Grants and Contracts, and will be required to liaise with the Finance team, Grants and Contracts Team, Department Director, Program Managers and staff, County Auditor’s Office, and other County employees.
Qualifications:
Experience & Education:
Four years of progressive accounting experience, at least two of which are directly related to grant accounting: or
a Bachelor’s degree or the equivalent, in accounting, finance, business administration or a related field from an accredited college or university.
Any combination of training and experience that would provide the required knowledge, skills and abilities will be considered.
Knowledge of: General accounting principals and practices; BARS (Budgeting, Accounting and Reporting System for State and Local Governments); computer applications related to financial reporting (database, spreadsheet, word processing); performance and outcome based operations for social service programs; program development and evaluation; research methods and information sources; relevant computer-based systems and applications; principles and techniques of project management; federal and state grant and program regulations, including HIPAA; and OMB circulars; local government operations.
Ability to: Analyze and solve complex problems and explain results in writing; prepare a variety of written reports; interpret, apply, and explain federal, state and local policies, procedures, laws, and regulations and incorporate them into terms and conditions for subcontracts; establish and maintain effective working relationships; meet deadlines established by granting agencies, including application and reporting deadlines for multiple grants; coordinate with other units (program, finance, contracts) for procurement processes, contract planning, establishing outcomes, and desk review/onsite monitoring; track work, responsibilities and deadlines; work independently in a fast paced environment, managing a heavy workload.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 11.802 $24.22 - $30.90- per hour
Nov 04, 2022
Full time
Job Summary
Under general supervision, the Grants Accounting Specialist provides technical accounting, budget and other administrative support for Program Managers, under the direction of the Department Administrative Services Manager. Responsibilities include monitoring, analyzing and maintaining financial transactions for a wide variety of social service programs; tracking revenues and expenditures, and preparing required internal and external financial reports.
The role will form part of the Business Unit that consists of team members from Finance, and Grants and Contracts, and will be required to liaise with the Finance team, Grants and Contracts Team, Department Director, Program Managers and staff, County Auditor’s Office, and other County employees.
Qualifications:
Experience & Education:
Four years of progressive accounting experience, at least two of which are directly related to grant accounting: or
a Bachelor’s degree or the equivalent, in accounting, finance, business administration or a related field from an accredited college or university.
Any combination of training and experience that would provide the required knowledge, skills and abilities will be considered.
Knowledge of: General accounting principals and practices; BARS (Budgeting, Accounting and Reporting System for State and Local Governments); computer applications related to financial reporting (database, spreadsheet, word processing); performance and outcome based operations for social service programs; program development and evaluation; research methods and information sources; relevant computer-based systems and applications; principles and techniques of project management; federal and state grant and program regulations, including HIPAA; and OMB circulars; local government operations.
Ability to: Analyze and solve complex problems and explain results in writing; prepare a variety of written reports; interpret, apply, and explain federal, state and local policies, procedures, laws, and regulations and incorporate them into terms and conditions for subcontracts; establish and maintain effective working relationships; meet deadlines established by granting agencies, including application and reporting deadlines for multiple grants; coordinate with other units (program, finance, contracts) for procurement processes, contract planning, establishing outcomes, and desk review/onsite monitoring; track work, responsibilities and deadlines; work independently in a fast paced environment, managing a heavy workload.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 11.802 $24.22 - $30.90- per hour
Washington State Department of Health
Tumwater, WA
This is a full-time, permanent, homebased Health Services Consultant 3 position located within the Division of Disease Control & Health Statistics’ Office of Communicable Disease Epidemiology. This project position is currently funded through July 31, 2023.
Reporting to the Admin Operations Supervisor, this Health Services Consultant 3 position, representing the senior level of the professional Public Health Consultant series, will support the Office of Communicable Disease Epidemiology, including support for the COVID-19 response. This position contributes to the COVID-19 response mission by providing support to the initiatives of contract and grant coordination for the Office of Communicable Disease Epidemiology. This work will involve developing and implementing grants and contracts-related policies and procedures for the Office of Communicable Disease Epidemiology and conducting program planning and evaluation associated with this work.
As necessary, this position will support public health emergency preparedness and response activities within the Agency. This work supports the Department of Health’s Epidemiology and Laboratory Capacity (ELC) grant with the federal Centers for Disease Control and Prevention (CDC).
Please note, while this position is primarily homebased, some travel is required, typically local or regional to meet with clients, conduct business, or attend/provide training.
About the Office of Communicable Disease Epidemiology
The Office of Communicable Disease Epidemiology (OCDE) is responsible for statewide surveillance and investigation of more than 70 of Washington State's approximately 80 notifiable conditions, including planning and response for public health emergencies involving communicable diseases. These responsibilities align directly with the Agency’s Strategic Plan Mission (effective January 2020) which states “The Department of Health works with others to protect and improve the health of all people in Washington state.”
Nov 01, 2022
Full time
This is a full-time, permanent, homebased Health Services Consultant 3 position located within the Division of Disease Control & Health Statistics’ Office of Communicable Disease Epidemiology. This project position is currently funded through July 31, 2023.
Reporting to the Admin Operations Supervisor, this Health Services Consultant 3 position, representing the senior level of the professional Public Health Consultant series, will support the Office of Communicable Disease Epidemiology, including support for the COVID-19 response. This position contributes to the COVID-19 response mission by providing support to the initiatives of contract and grant coordination for the Office of Communicable Disease Epidemiology. This work will involve developing and implementing grants and contracts-related policies and procedures for the Office of Communicable Disease Epidemiology and conducting program planning and evaluation associated with this work.
As necessary, this position will support public health emergency preparedness and response activities within the Agency. This work supports the Department of Health’s Epidemiology and Laboratory Capacity (ELC) grant with the federal Centers for Disease Control and Prevention (CDC).
Please note, while this position is primarily homebased, some travel is required, typically local or regional to meet with clients, conduct business, or attend/provide training.
About the Office of Communicable Disease Epidemiology
The Office of Communicable Disease Epidemiology (OCDE) is responsible for statewide surveillance and investigation of more than 70 of Washington State's approximately 80 notifiable conditions, including planning and response for public health emergencies involving communicable diseases. These responsibilities align directly with the Agency’s Strategic Plan Mission (effective January 2020) which states “The Department of Health works with others to protect and improve the health of all people in Washington state.”
The Grants and Contracts Specialist is responsible for general grants administration and accounting duties including processing accounts payable and housing checks; reviewing, auditing and processing subcontractor reimbursement requests for payment; monitoring subcontractor expenditures; doing project expenditure projections; preparing monthly reimbursement vouchers and related reports for AFC’s funders; and other accounting duties as assigned.
The salary range for this role is $45,000 to $58,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Contract Review and Monitoring
Review of subcontractor reimbursement requests
Prepare monthly vouchers, accounting and services’ worksheets and related documentation
Prepare and distribute of subcontractor agreements and amendments
Provide technical assistance to subrecipients in preparing their monthly reimbursement requests
Prepare annual audit confirmation letters to subcontractors
Monitor grant expenditures, maintain records of use of funds, conduct quarterly expenditure review meetings
Provide program department with necessary fiscal reports for grant close-out activities
Conduct subcontractor site visits, as required, to monitor compliance with fiscal and administrative requirements
Participate in subcontractor renewal activities, including subcontractor budget preparation, and distribution of documents
Participate in quarterly expenditure review meetings of contracts
Prepare for and participate in fiscal site visits at AFC conducted by AFC’s funders
Maintain inventory of client incentives
Accounts Payable
Accounts payable processing, distribution, and electronic scanning of documentation into accounting database
Update vacation and sick time accrual worksheets under direction of the Manager, Accounting
Other
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
Protect organization's value and manage risk by keeping information confidential
Perform other duties as assigned
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position.
SUPERVISORY RESPONSIBILITIES
None
ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION) Minimum Qualifications
Bachelor’s Degree in Finance, Accounting or related field and 2 or more years Accounting experience
1 or more years’ experience with Intermediate Excel
Preferred Qualifications
Bachelor’s Degree in Accounting
1 or more years’ experience with Blackbaud’s Financial Edge
1 or more years’ experience working with government funded grants and/or contracts
KNOWLEDGE, SKILLS, AND ABILITIES
The ability to maintain accurate work records and access these records as necessary
The ability to attend to and verify the accuracy and completeness of detailed information in paper documents or electronically (i.e., charges, data, due dates)
The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications) to input, access, modify, or output information or to execute programs or analysis
The ability to work across organizational and functional boundaries to achieve Agency goals
The ability to provide efficient, quality service to both internal and external customers
Knowledge of financial software suite packages used to manage organizational finance, grant and accounting data
The ability to maintain appropriate confidentiality regarding all personnel and property data, information, and issues
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL DEMANDS
The physical demands are representative of those found in a general office environment.
WORK ENVIRONMENT
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20-25 pounds.) Tasks may involve extended periods of time at a keyboard or workstation.
Jul 14, 2022
Full time
The Grants and Contracts Specialist is responsible for general grants administration and accounting duties including processing accounts payable and housing checks; reviewing, auditing and processing subcontractor reimbursement requests for payment; monitoring subcontractor expenditures; doing project expenditure projections; preparing monthly reimbursement vouchers and related reports for AFC’s funders; and other accounting duties as assigned.
The salary range for this role is $45,000 to $58,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Contract Review and Monitoring
Review of subcontractor reimbursement requests
Prepare monthly vouchers, accounting and services’ worksheets and related documentation
Prepare and distribute of subcontractor agreements and amendments
Provide technical assistance to subrecipients in preparing their monthly reimbursement requests
Prepare annual audit confirmation letters to subcontractors
Monitor grant expenditures, maintain records of use of funds, conduct quarterly expenditure review meetings
Provide program department with necessary fiscal reports for grant close-out activities
Conduct subcontractor site visits, as required, to monitor compliance with fiscal and administrative requirements
Participate in subcontractor renewal activities, including subcontractor budget preparation, and distribution of documents
Participate in quarterly expenditure review meetings of contracts
Prepare for and participate in fiscal site visits at AFC conducted by AFC’s funders
Maintain inventory of client incentives
Accounts Payable
Accounts payable processing, distribution, and electronic scanning of documentation into accounting database
Update vacation and sick time accrual worksheets under direction of the Manager, Accounting
Other
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
Protect organization's value and manage risk by keeping information confidential
Perform other duties as assigned
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position.
SUPERVISORY RESPONSIBILITIES
None
ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION) Minimum Qualifications
Bachelor’s Degree in Finance, Accounting or related field and 2 or more years Accounting experience
1 or more years’ experience with Intermediate Excel
Preferred Qualifications
Bachelor’s Degree in Accounting
1 or more years’ experience with Blackbaud’s Financial Edge
1 or more years’ experience working with government funded grants and/or contracts
KNOWLEDGE, SKILLS, AND ABILITIES
The ability to maintain accurate work records and access these records as necessary
The ability to attend to and verify the accuracy and completeness of detailed information in paper documents or electronically (i.e., charges, data, due dates)
The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications) to input, access, modify, or output information or to execute programs or analysis
The ability to work across organizational and functional boundaries to achieve Agency goals
The ability to provide efficient, quality service to both internal and external customers
Knowledge of financial software suite packages used to manage organizational finance, grant and accounting data
The ability to maintain appropriate confidentiality regarding all personnel and property data, information, and issues
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL DEMANDS
The physical demands are representative of those found in a general office environment.
WORK ENVIRONMENT
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20-25 pounds.) Tasks may involve extended periods of time at a keyboard or workstation.