Admissions Office Coordinator

  • California Institute of Integral Studies
  • San Francisco, California, United States, 94103
  • May 17, 2018
Full time Administrative

Job Description

Company Description:

California Institute of Integral Studies (CIIS) is an internationally-recognized leader in integral education. CIIS has an enrollment of more than 1,600 students pursuing degrees in a variety of academic programs in its schools of Consciousness and Transformation, Professional Psychology and Health, Undergraduate Studies, and American College of Traditional Chinese Medicine. In addition, CIIS hosts a vibrant art exhibition program through The Arts at CIIS, and offers a dynamic array of events through its Public Programs & Performances division, including workshops, concerts, and conferences. The University provides low-cost mental health and acupuncture services to the San Francisco Bay Area through its 10 award-winning counseling and acupuncture clinics. CIIS is accredited by the Western Senior College and University Commission (WSCUC) and Accreditation Commission for Acupuncture and Oriental Medicine (ACAOM).

Job Description:


The Admissions Office Coordinator handles a broad range of duties and responsibilities that maintain, facilitate and improve the workflow/operations of the Office of Admissions and are essential to our recruitment and admissions processes. Working within the office, or with other departments, the position is empowered to, and instrumental in, responding to prospective student inquiries, processing applications, and maintaining departmental/CIIS admissions policies and workflow procedures. The work hours are generally Monday to Friday 9am-5pm, plus occasional weekend and evening recruiting events.


  • Assist with day-to-day administration of the office, including greeting students (in person or by phone), directing students to appropriate counselor, and answering the general phone line and email.
  • Process a wide variety of application materials (applications, transcripts, recommendations); determine appropriate action (e.g., data entry, referral to counselor), files materials as appropriate; prepare and distribute materials.
  • Maintain physical and electronic applicant files. Creates new files; gathers file contents from a variety of locations. Monitors status of files including file maintenance and clean up.
  • Oversee and monitor online application and student inquiry form, determining necessary upgrades, changes, etc.
  • Enter prospective student inquiry and application information into database.
  • Work with admissions counselors to develop recruitment schedule and maintain office calendar.
  • Manage web updates, utilizing content management systems.
  • Work with Admissions Manager and Assistant Director of Admissions on developing and implementing admission policies and workflow procedures.
  • Coordinate with the Admissions Manager the Open House and other assigned recruiting events.
  • Other duties and responsibilities as assigned.




  • Bachelor's degree required
  • Administrative experience working in higher education preferred
  • Outstanding attention to detail and ability to meet deadlines; well-organized
  • Strong level of proficiency working with Microsoft Office suite of programs
  • Familiarity working with databases; Jenzabar and Slate knowledge a plus
  • Strong customer service orientation
  • Professional written and verbal communication skills
  • Demonstrated experience working in a diverse environment

Additional Information:


Salary commensurate with skills and experience.


  • Working Conditions -- Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday, 9am-5pm with occasional weekend and evening recruitment commitments.
  • Background Check -- Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
  • Visa Sponsorship -- Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
  • Relocation Assistance -- This position is not eligible for relocation assistance.


CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).

Application Instructions:

Screening begins immediately and will continue until the position is filled.

Using the Apply Now link, please submit a Resume and Cover Letter online.

Apply Here:



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