Organizational Overview: Footsteps supports and affirms individuals and families who have left or are contemplating leaving, insular ultra-Orthodox Jewish communities in their quest to lead self-determined lives. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served over 2,300 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.
We have recently completed a robust strategic planning process, which has laid out a clear vision for Footsteps through 2027. In 2024, as we continue to recalibrate post-COVID, we expect our budget to surpass $5M with a staff of over 30. This is both an exciting and critical time to join the Footsteps team as we strengthen our internal infrastructure and capacity to meet the expanding needs of this community.
Position Overview: Footsteps seeks an energetic, highly organized, project manager to serve as the Coordinator of the Executive Office. The Coordinator will provide overall executive-level support and coordination to the CEO in all aspects of their daily activities, managing an array of projects, including organizational development, and supporting coordination for the executive office. The executive office includes the CEO, the Board of Directors, the Senior Director of People and Culture, the Senior Director of Programs, and the Senior Director of Finance, Data, and Administration. The ideal candidate will be an exceptional project manager who possesses a high level of discretion in handling sensitive and confidential information and managing relationships with staff, board members, Footsteps members, and external stakeholders.
Job Responsibilities:
Supporting the CEO
Be aware of and manage the CEO’s priorities, fielding inquiries, anticipating and navigating shifting needs as they arise
Manage the CEO’s calendar, scheduling and confirming appointments, preparing materials for meetings and coordinating travel arrangements
Support the CEO in managing email inbox, draft correspondence with external constituents and document key correspondence in the database
Support the CEO’s fundraising work, partner with the development team to coordinate, prepare for, and follow-up on donor meetings and events, and support with development tasks as needed
Act as an information funnel, facilitating between CEO and internal and external stakeholders
Supporting the Executive Office
In partnership with the Senior Director of People and Culture, build agendas and manage scheduling and content for leadership and all staff meetings, as well as staff gatherings and retreats
Project manage organization-wide strategic initiatives and special projects that do not fit neatly within the organizational chart or that fall between departmental or leadership responsibility
Plan and execute the annual goal-planning process
Board Liaising
Work with the operations team to coordinate all logistics around board meetings including scheduling, managing RSVPs, and materials preparation
Manage schedule of board activities, schedule board committee meetings, facilitate communication and reporting leading up to board meetings and organizational events
Take notes at board and committee meetings, disseminate minutes and action items in a timely manner
Manage board orientation process, including scheduling orientation and the compilation of the board manual for new members
Competencies:
Meticulous attention to detail while maintaining sight of the bigger picture Highly organized and able to manage multiple complex tasks
Comfort with “managing up”
Exceptional written and verbal interpersonal skills
Ability to cultivate strong, professional relationships with colleagues, board members, donors, and organizational partners
Flexible work style with the ability to work under tight deadlines and shifting priorities, anticipate needs and potential issues before they arise
Motivated self-starter capable of working independently as well as within a team environment
Ability to exercise independent judgment, problem-solving, and discretion
Ability to maintain sensitive and confidential information
Qualifications:
3+ years relevant work experience providing administrative support and project management in a dynamic, fast-paced environment
Commitment to and passion for Footsteps’ mission and values
Proficient and comfortable with technology including Google Suite (Gmail, Drive, Docs, Sheets) and Microsoft Suite (Excel, Word, and PowerPoint)
Ability to work occasional evenings and weekends
Knowledge of Salesforce, Zoom, and 1-2 project management platforms (Asana, Basecamp, etc.) a plus
Previous experience in the nonprofit sector is a plus
Location: New York City Area Anticipated Start Date: Late July/Early August 2024 Salary: $62,000 - $70,000
This is a hybrid position, with in-office days expected approximately 1-2 days per week in addition to board meetings and event support in the NYC metro area. The ideal candidate works well in the office and from home.
COVID update: All staff are required to be vaccinated. The office is currently open to staff on a voluntary basis. Program offerings and services are offered both virtually and in-person, at the office and offsite.
How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org and indicate your name and “Coordinator of the Executive Office” in the subject line. We will review applications on a rolling basis, so we encourage you to apply soon.
Team + Benefits: You will be joining an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: 20 vacation days, 13 paid holidays, unlimited sick days, 5 personal days, summer Fridays, 12 weeks of paid parental leave, paid sabbatical after 7 years of continuous service, health, dental, and vision insurance, 3% match for IRA retirement plan, flexible spending accounts for health care and transit, and a professional development stipend.
We are committed to promoting an equitable, safe, and welcoming environment for our members and staff. Footsteps values a culture of respect and inclusive community: honoring personal choice, different sets of beliefs, and diverse lifestyles that promote individuals’ rights to determine the course of their own lives. Footsteps promotes diversity in the workplace and believes it is critical for our continuing success. We know that women, trans, non-binary, and other structurally marginalized people are more likely to apply to jobs only if they meet 100% of the qualifications. We strongly encourage you to apply even if you don’t meet every requirement.
Footsteps is an equal-opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.
We thank you for your interest in career opportunities with Footsteps. Due to high volume, only those candidates selected for an interview will be contacted.
Apr 10, 2024
Full time
Organizational Overview: Footsteps supports and affirms individuals and families who have left or are contemplating leaving, insular ultra-Orthodox Jewish communities in their quest to lead self-determined lives. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served over 2,300 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.
We have recently completed a robust strategic planning process, which has laid out a clear vision for Footsteps through 2027. In 2024, as we continue to recalibrate post-COVID, we expect our budget to surpass $5M with a staff of over 30. This is both an exciting and critical time to join the Footsteps team as we strengthen our internal infrastructure and capacity to meet the expanding needs of this community.
Position Overview: Footsteps seeks an energetic, highly organized, project manager to serve as the Coordinator of the Executive Office. The Coordinator will provide overall executive-level support and coordination to the CEO in all aspects of their daily activities, managing an array of projects, including organizational development, and supporting coordination for the executive office. The executive office includes the CEO, the Board of Directors, the Senior Director of People and Culture, the Senior Director of Programs, and the Senior Director of Finance, Data, and Administration. The ideal candidate will be an exceptional project manager who possesses a high level of discretion in handling sensitive and confidential information and managing relationships with staff, board members, Footsteps members, and external stakeholders.
Job Responsibilities:
Supporting the CEO
Be aware of and manage the CEO’s priorities, fielding inquiries, anticipating and navigating shifting needs as they arise
Manage the CEO’s calendar, scheduling and confirming appointments, preparing materials for meetings and coordinating travel arrangements
Support the CEO in managing email inbox, draft correspondence with external constituents and document key correspondence in the database
Support the CEO’s fundraising work, partner with the development team to coordinate, prepare for, and follow-up on donor meetings and events, and support with development tasks as needed
Act as an information funnel, facilitating between CEO and internal and external stakeholders
Supporting the Executive Office
In partnership with the Senior Director of People and Culture, build agendas and manage scheduling and content for leadership and all staff meetings, as well as staff gatherings and retreats
Project manage organization-wide strategic initiatives and special projects that do not fit neatly within the organizational chart or that fall between departmental or leadership responsibility
Plan and execute the annual goal-planning process
Board Liaising
Work with the operations team to coordinate all logistics around board meetings including scheduling, managing RSVPs, and materials preparation
Manage schedule of board activities, schedule board committee meetings, facilitate communication and reporting leading up to board meetings and organizational events
Take notes at board and committee meetings, disseminate minutes and action items in a timely manner
Manage board orientation process, including scheduling orientation and the compilation of the board manual for new members
Competencies:
Meticulous attention to detail while maintaining sight of the bigger picture Highly organized and able to manage multiple complex tasks
Comfort with “managing up”
Exceptional written and verbal interpersonal skills
Ability to cultivate strong, professional relationships with colleagues, board members, donors, and organizational partners
Flexible work style with the ability to work under tight deadlines and shifting priorities, anticipate needs and potential issues before they arise
Motivated self-starter capable of working independently as well as within a team environment
Ability to exercise independent judgment, problem-solving, and discretion
Ability to maintain sensitive and confidential information
Qualifications:
3+ years relevant work experience providing administrative support and project management in a dynamic, fast-paced environment
Commitment to and passion for Footsteps’ mission and values
Proficient and comfortable with technology including Google Suite (Gmail, Drive, Docs, Sheets) and Microsoft Suite (Excel, Word, and PowerPoint)
Ability to work occasional evenings and weekends
Knowledge of Salesforce, Zoom, and 1-2 project management platforms (Asana, Basecamp, etc.) a plus
Previous experience in the nonprofit sector is a plus
Location: New York City Area Anticipated Start Date: Late July/Early August 2024 Salary: $62,000 - $70,000
This is a hybrid position, with in-office days expected approximately 1-2 days per week in addition to board meetings and event support in the NYC metro area. The ideal candidate works well in the office and from home.
COVID update: All staff are required to be vaccinated. The office is currently open to staff on a voluntary basis. Program offerings and services are offered both virtually and in-person, at the office and offsite.
How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org and indicate your name and “Coordinator of the Executive Office” in the subject line. We will review applications on a rolling basis, so we encourage you to apply soon.
Team + Benefits: You will be joining an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: 20 vacation days, 13 paid holidays, unlimited sick days, 5 personal days, summer Fridays, 12 weeks of paid parental leave, paid sabbatical after 7 years of continuous service, health, dental, and vision insurance, 3% match for IRA retirement plan, flexible spending accounts for health care and transit, and a professional development stipend.
We are committed to promoting an equitable, safe, and welcoming environment for our members and staff. Footsteps values a culture of respect and inclusive community: honoring personal choice, different sets of beliefs, and diverse lifestyles that promote individuals’ rights to determine the course of their own lives. Footsteps promotes diversity in the workplace and believes it is critical for our continuing success. We know that women, trans, non-binary, and other structurally marginalized people are more likely to apply to jobs only if they meet 100% of the qualifications. We strongly encourage you to apply even if you don’t meet every requirement.
Footsteps is an equal-opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.
We thank you for your interest in career opportunities with Footsteps. Due to high volume, only those candidates selected for an interview will be contacted.
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW Provide complex administrative support to a department, group or program. Prepare reports and various correspondences. Administer projects, programs, and/or processes applicable to the unit. Analyze unit operating practices and recommends revisions to improve established procedures. May serve as an administrative liaison with others within and outside the company regarding administrative issues. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. WHERE YOUR CAREER IS A FORCE GOOD Reports to CEO and supports regional activities as business needs require. Must be highly professional and be able to hold confidence in all matters that may relate to confidential business practices and/or HR Matters. 1: Perform a variety of complex administrative duties, with little supervision and exercise confidentiality. Prepare and maintain memos, records, reports, data, or correspondence for management or staff review. Review correspondence for consistency with corporate policies and practices. May develop high-level presentations and/or spreadsheet reports and run specialized queries from the department database. 2: Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications. 3: Compile and generate reports, statistics, timelines, tables, graphs, correspondence, and presentations supporting functional areas or business units/projects by utilizing specific databases or software applications. 4: May administer a particular project involving operational issues and compile results and findings for management review. May participate as a department representative on a cross-functional project team or serve as a project manager for an intra-department project. 5: May provide functional supervision to clerical/administrative staff assigned to the unit. Scope: Extensive knowledge of the job. Comprehensive acquaintance with both general and specific aspects of the job and the practical application to complex problems normally encountered. Contact with individuals representing other organizations or individuals of significant importance within the organization. WHAT YOU NEED TO SUCCEED Qualifications: Education: High School or equivalent required. Experience: Minimum 7 years of related experience or equivalent combination of education and related experience required. Management Experience: N/A Skills & Abilities: Excellent verbal and written communication skills. Proficient in personal computer use and Microsoft Office Suite plus any design programs are preferred. Proficient typing skills are required. Knowledge of organizational policies and procedures that relate to operations within assigned organizational units is preferred. The ability to prepare and edit complex documents is preferred. Ability to work on a team. Must be able to maintain a professional, confidential demeanor. Travel: None or very little. A current, valid driver's license with good driving record is required. * Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to the description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones, and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Feb 14, 2024
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW Provide complex administrative support to a department, group or program. Prepare reports and various correspondences. Administer projects, programs, and/or processes applicable to the unit. Analyze unit operating practices and recommends revisions to improve established procedures. May serve as an administrative liaison with others within and outside the company regarding administrative issues. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. WHERE YOUR CAREER IS A FORCE GOOD Reports to CEO and supports regional activities as business needs require. Must be highly professional and be able to hold confidence in all matters that may relate to confidential business practices and/or HR Matters. 1: Perform a variety of complex administrative duties, with little supervision and exercise confidentiality. Prepare and maintain memos, records, reports, data, or correspondence for management or staff review. Review correspondence for consistency with corporate policies and practices. May develop high-level presentations and/or spreadsheet reports and run specialized queries from the department database. 2: Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications. 3: Compile and generate reports, statistics, timelines, tables, graphs, correspondence, and presentations supporting functional areas or business units/projects by utilizing specific databases or software applications. 4: May administer a particular project involving operational issues and compile results and findings for management review. May participate as a department representative on a cross-functional project team or serve as a project manager for an intra-department project. 5: May provide functional supervision to clerical/administrative staff assigned to the unit. Scope: Extensive knowledge of the job. Comprehensive acquaintance with both general and specific aspects of the job and the practical application to complex problems normally encountered. Contact with individuals representing other organizations or individuals of significant importance within the organization. WHAT YOU NEED TO SUCCEED Qualifications: Education: High School or equivalent required. Experience: Minimum 7 years of related experience or equivalent combination of education and related experience required. Management Experience: N/A Skills & Abilities: Excellent verbal and written communication skills. Proficient in personal computer use and Microsoft Office Suite plus any design programs are preferred. Proficient typing skills are required. Knowledge of organizational policies and procedures that relate to operations within assigned organizational units is preferred. The ability to prepare and edit complex documents is preferred. Ability to work on a team. Must be able to maintain a professional, confidential demeanor. Travel: None or very little. A current, valid driver's license with good driving record is required. * Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to the description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones, and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Civic Nation seeks a Chief of Staff who will facilitate the work of the senior leadership team and Chief Executive Officer (CEO). The ideal candidate is highly organized, collaborative, and possesses strong decision-making and leadership skills. The Chief of Staff must be passionate about Civic Nation’s mission and have the ability to manage multiple competing priorities in a fast-paced environment. In addition, the Chief of Staff will be able to quickly integrate themselves into the organization, assess barriers, and implement processes to maximize effectiveness. The Chief of Staff reports to the CEO, and also manages the Special Assistant, Executive Office, and the Board Liaison.
ABOUT THE EXECUTIVE OFFICE
The Executive Office is responsible for setting the vision and strategy for Civic Nation, promoting coordination across departments and teams, and ensuring that the organization has the necessary resources to achieve its goals.
ABOUT CIVIC NATION
Civic Nation is a nonprofit ecosystem for high-impact organizing and education initiatives working to build a more inclusive and equitable America. Civic Nation shifts culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders and influencers to tackle some of our nation’s most pressing social challenges. Civic Nation is home to seven national initiatives and campaigns: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, Online for All, SAVE On Student Debt, We The Action, and When We All Vote.
YOUR IMPACT
Executive Leadership
Serve as a strategic advisor to the CEO and the leadership team.
Create, maintain, and strengthen cross-departmental relationships and communication to ensure leadership success.
Collaborate with the Executive Leadership Team (ELT) to maintain systems and processes to streamline operations across the organization.
Develop agendas for and manage leadership and bi-weekly meetings of the full Civic Nation team.
Project manage key leadership initiatives that require significant coordination across teams and departments, including timelines, budgets, deliverables, metrics, and debriefs.
Support CEO in management of and engagement with the Board of Directors.
Act as liaison between CEO and leadership to ensure consistent communication, involvement, or decision-making at the proper time.
Manage and direct the work of the Special Assistant Executive Office on the management of the CEO’s calendar and assist in prioritizing their time and schedule.
Partner with the Senior Leadership Teams to ensure development of each team’s strategic plans and goals.
Collaborate with the CEO in steering effective execution of the organization’s short-term and long-term goals.
Partner with the People & Operations department to ensure an inclusive workplace culture.
Other reasonable and related duties as assigned.
Initiative Oversight
Work closely with the Chief Impact & Operating Officer to ensure that initiatives are adequately resourced to successfully executive on their key objectives.
Work closely with the CFO to ensure financial resources are allocated appropriately to initiatives in alignment with Civic Nation’s overarching budget.
Manage the engagement of senior leadership in new initiatives; ensuring deadlines are met and outcomes achieved.
Ensure that collaboration between initiative Executive Directors and the development team is smooth and support the completion of funding proposals, grant reports, and budgets.
Participate with the CEO and senior management team in strategic planning, policy development, and decision-making.
YOUR EXPERIENCE
8+ years of professional experience
Demonstrated experience managing teams, systems, and processes for organizations.
Proven experience organizing and directing multiple teams and departments
Experience planning and leading strategic initiatives
YOUR COMPETENCIES
Strong leadership and problem-solving skills
Excellent written and verbal communication skills, attention to detail, patience, and flexibility
Exceptional leadership and communication skills – a good listener who can be both empathetic and pragmatic
Extremely versatile, dedicated to efficient productivity and healthy, positive organizational culture
Highly organized and process-oriented
A high degree of comfort with change and working in a fast-paced environment
Proven experience in organizing and directing multiple teams and departments
SALARY & BENEFITS
The salary range for this position is $140,000 - $170,000 annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.
PROCESS TIMELINE
There will be three rounds of interviews, to begin on a rolling basis after February 19, 2024.
All candidates will be notified via email of the status of their application on or before the completion of the search.
TO APPLY
To apply, submit a cover letter and resume through our Careers page . The cover letter, addressed to Kyle Lierman, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will remain open until filled.
***
At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal-opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
Jan 29, 2024
Full time
Civic Nation seeks a Chief of Staff who will facilitate the work of the senior leadership team and Chief Executive Officer (CEO). The ideal candidate is highly organized, collaborative, and possesses strong decision-making and leadership skills. The Chief of Staff must be passionate about Civic Nation’s mission and have the ability to manage multiple competing priorities in a fast-paced environment. In addition, the Chief of Staff will be able to quickly integrate themselves into the organization, assess barriers, and implement processes to maximize effectiveness. The Chief of Staff reports to the CEO, and also manages the Special Assistant, Executive Office, and the Board Liaison.
ABOUT THE EXECUTIVE OFFICE
The Executive Office is responsible for setting the vision and strategy for Civic Nation, promoting coordination across departments and teams, and ensuring that the organization has the necessary resources to achieve its goals.
ABOUT CIVIC NATION
Civic Nation is a nonprofit ecosystem for high-impact organizing and education initiatives working to build a more inclusive and equitable America. Civic Nation shifts culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders and influencers to tackle some of our nation’s most pressing social challenges. Civic Nation is home to seven national initiatives and campaigns: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, Online for All, SAVE On Student Debt, We The Action, and When We All Vote.
YOUR IMPACT
Executive Leadership
Serve as a strategic advisor to the CEO and the leadership team.
Create, maintain, and strengthen cross-departmental relationships and communication to ensure leadership success.
Collaborate with the Executive Leadership Team (ELT) to maintain systems and processes to streamline operations across the organization.
Develop agendas for and manage leadership and bi-weekly meetings of the full Civic Nation team.
Project manage key leadership initiatives that require significant coordination across teams and departments, including timelines, budgets, deliverables, metrics, and debriefs.
Support CEO in management of and engagement with the Board of Directors.
Act as liaison between CEO and leadership to ensure consistent communication, involvement, or decision-making at the proper time.
Manage and direct the work of the Special Assistant Executive Office on the management of the CEO’s calendar and assist in prioritizing their time and schedule.
Partner with the Senior Leadership Teams to ensure development of each team’s strategic plans and goals.
Collaborate with the CEO in steering effective execution of the organization’s short-term and long-term goals.
Partner with the People & Operations department to ensure an inclusive workplace culture.
Other reasonable and related duties as assigned.
Initiative Oversight
Work closely with the Chief Impact & Operating Officer to ensure that initiatives are adequately resourced to successfully executive on their key objectives.
Work closely with the CFO to ensure financial resources are allocated appropriately to initiatives in alignment with Civic Nation’s overarching budget.
Manage the engagement of senior leadership in new initiatives; ensuring deadlines are met and outcomes achieved.
Ensure that collaboration between initiative Executive Directors and the development team is smooth and support the completion of funding proposals, grant reports, and budgets.
Participate with the CEO and senior management team in strategic planning, policy development, and decision-making.
YOUR EXPERIENCE
8+ years of professional experience
Demonstrated experience managing teams, systems, and processes for organizations.
Proven experience organizing and directing multiple teams and departments
Experience planning and leading strategic initiatives
YOUR COMPETENCIES
Strong leadership and problem-solving skills
Excellent written and verbal communication skills, attention to detail, patience, and flexibility
Exceptional leadership and communication skills – a good listener who can be both empathetic and pragmatic
Extremely versatile, dedicated to efficient productivity and healthy, positive organizational culture
Highly organized and process-oriented
A high degree of comfort with change and working in a fast-paced environment
Proven experience in organizing and directing multiple teams and departments
SALARY & BENEFITS
The salary range for this position is $140,000 - $170,000 annually, commensurate with experience. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, flexible paid time off, paid family & medical leave, access to a 401k plan, and more.
PROCESS TIMELINE
There will be three rounds of interviews, to begin on a rolling basis after February 19, 2024.
All candidates will be notified via email of the status of their application on or before the completion of the search.
TO APPLY
To apply, submit a cover letter and resume through our Careers page . The cover letter, addressed to Kyle Lierman, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will remain open until filled.
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At Civic Nation, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal-opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.
POSITION SUMMARY:
To support the operations of APLA Health & Wellness (APLA Health) including the Board of Directors (Board), Executive Management (EMT) and Senior Management (SMT) Teams, and JAEDI (Justice, Anti-Racism, Equity, Diversity and Inclusion) Committee. Assist with some administrative duties for the CEO.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Board of Directors:
Using the On Board software program, and working with the Board Chair, Vice Chair and CEO schedule all APLA Health Board meetings; including full Board meetings, Executive and other Board standing committee meetings, Board retreats, Board orientations, and Board ad hoc committee meetings.
Working with the CEO and other EMT members, prepare and distribute notices of upcoming meetings, agendas (including Board Resolutions and Minutes) and other materials. Send reminder notices to Board members of upcoming meetings. Coordinate with the Board Chair and Vice Chair, other Executive Team staff to prepare and distribute the monthly board information packet.
Attend all Board and committee meetings, record attendance and votes. Prepare draft minutes of all meetings for review by the CEO and / or Board Chair or committee chair and then approval by the Board or appropriate committee.
Organize all Board and other committee meetings including logistics, catering, video and conference call capabilities. Manage the planning for all Board-related events, including offsite meetings, orientations, dinners and retreats. Attend any and all Board events as needed. Attend other APLA Health events where Board members are present as needed and when appropriate.
Executive Management Team / Senior Management Team –
Working with the CEO prepare and distribute notices of upcoming EMT and SMT meetings, agendas (including Action Items) and relevant information packets. Send reminder notices to team members of upcoming meetings.
Attend all EMT and SMT meetings, in person or remotely. Prepare draft minutes of all meetings for review and approval by the CEO and Committee.
JAEDI –
Working with the JAEDI Co Chairs prepare and distribute notices of upcoming meetings, agendas (including Action Items) and relevant information packets. Send reminder notices to Committee members of upcoming meetings.
Attend all JAEDI meetings, in person or remotely. Prepare draft minutes of all meetings for review and approval by the Co Chairs and Committee.
Facilitate the distribution of information to the Board from the CEO, Board chair, and other Board members.
Ensure the efficient and accurate record-keeping of all Board, committee, EMT, SMT and JAEDI activities.
Under the guidance of the CEO or other members of EMT, facilitate the completion of various licensing and other applications (including grant applications) to local, state and federal authorities (including HRSA, the State of California, local governmental authorities etc.) with a particular focus on those applications that require information and submittals from APLA Health Board members.
With the assistance of the CEO and outside counsel monitor the legal operating requirements of APLA Health; particularly those directly applicable to the Board under Federal, State and local laws and regulations, the APLA Health bylaws, Federally Qualified Health Center (FQHC) rules and regulations.
Under the guidance of the CEO facilitate the review and approval of letters of support from other FQHC’s. Under the guidance of the CEO prepare and distribute official correspondence from APLA Health with outside entities including governmental authorities, other non-profit partners, vendors, donors, etc.)
Provide administrative support when needed for “special projects” including HRSA service area competition applications, HRSA official site visits, HRSA scope change applications, state of California licensing applications, large grant applications, etc.
Provide advice to Board officers, committee Chairs and the CEO regarding legal requirements and Rules of Order for conducting the business of the Board and all Committees.
Maintain an annual calendar of all Board approval requirements pursuant to California law, the APLA Health bylaws, as well as FQHC rules and regulations. Coordinate/ facilitate the timely review by and approval by staff and the Board of all required approvals.
Serve as a resource for Board Members; answer questions, take messages, return phone calls or in any other way assist members with their board responsibilities including in some cases fundraising on behalf of APLA. Handle incoming and outgoing mail, faxes, and documents as they pertain to the Board.
Provide high-level administrative support in helping managing the schedule, travel and expenses for the CEO. Assist with communication between CEO and the Board, EMT, SMT and JAEDI and between CEO and all outside parties.
Help support the CEO in their participation in external groups including boards of directors, advisory, planning and other committees, etc.
Maintain Board, EMT, and SMT contact information
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Significant Executive Assistant experience required, preferably in an environment where contact with high profile individuals and community leaders is common. Strong organizational skills and writing skills required. Experience in a legal environment and / or working with a sophisticated board of directors preferred. High school/GED diploma required. College graduate preferred. Ability to work some evenings and weekends.
Strong Knowledge of:
Office systems and procedures, office machines, computer skills, and advanced MS Office skills (Outlook, Word, Excel, and Power Point) required. Operational and procedural knowledge of for or non-profit boards of directors preferred. Experience with video conferencing systems (Zoom, Teams, etc.) required.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is hybrid work position requiring three days per week (on average) in the office. The balance between in office and remote may vary from week to week depending on work priorities and CEO schedule. Schedule includes working nights and weekends as needed. This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper. Some local travel required.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID vaccination and booster required or medical/religious exemption.
Equal Opportunity Employer: minority/female/transgender/disability/veteran.
Oct 12, 2023
Full time
POSITION SUMMARY:
To support the operations of APLA Health & Wellness (APLA Health) including the Board of Directors (Board), Executive Management (EMT) and Senior Management (SMT) Teams, and JAEDI (Justice, Anti-Racism, Equity, Diversity and Inclusion) Committee. Assist with some administrative duties for the CEO.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Board of Directors:
Using the On Board software program, and working with the Board Chair, Vice Chair and CEO schedule all APLA Health Board meetings; including full Board meetings, Executive and other Board standing committee meetings, Board retreats, Board orientations, and Board ad hoc committee meetings.
Working with the CEO and other EMT members, prepare and distribute notices of upcoming meetings, agendas (including Board Resolutions and Minutes) and other materials. Send reminder notices to Board members of upcoming meetings. Coordinate with the Board Chair and Vice Chair, other Executive Team staff to prepare and distribute the monthly board information packet.
Attend all Board and committee meetings, record attendance and votes. Prepare draft minutes of all meetings for review by the CEO and / or Board Chair or committee chair and then approval by the Board or appropriate committee.
Organize all Board and other committee meetings including logistics, catering, video and conference call capabilities. Manage the planning for all Board-related events, including offsite meetings, orientations, dinners and retreats. Attend any and all Board events as needed. Attend other APLA Health events where Board members are present as needed and when appropriate.
Executive Management Team / Senior Management Team –
Working with the CEO prepare and distribute notices of upcoming EMT and SMT meetings, agendas (including Action Items) and relevant information packets. Send reminder notices to team members of upcoming meetings.
Attend all EMT and SMT meetings, in person or remotely. Prepare draft minutes of all meetings for review and approval by the CEO and Committee.
JAEDI –
Working with the JAEDI Co Chairs prepare and distribute notices of upcoming meetings, agendas (including Action Items) and relevant information packets. Send reminder notices to Committee members of upcoming meetings.
Attend all JAEDI meetings, in person or remotely. Prepare draft minutes of all meetings for review and approval by the Co Chairs and Committee.
Facilitate the distribution of information to the Board from the CEO, Board chair, and other Board members.
Ensure the efficient and accurate record-keeping of all Board, committee, EMT, SMT and JAEDI activities.
Under the guidance of the CEO or other members of EMT, facilitate the completion of various licensing and other applications (including grant applications) to local, state and federal authorities (including HRSA, the State of California, local governmental authorities etc.) with a particular focus on those applications that require information and submittals from APLA Health Board members.
With the assistance of the CEO and outside counsel monitor the legal operating requirements of APLA Health; particularly those directly applicable to the Board under Federal, State and local laws and regulations, the APLA Health bylaws, Federally Qualified Health Center (FQHC) rules and regulations.
Under the guidance of the CEO facilitate the review and approval of letters of support from other FQHC’s. Under the guidance of the CEO prepare and distribute official correspondence from APLA Health with outside entities including governmental authorities, other non-profit partners, vendors, donors, etc.)
Provide administrative support when needed for “special projects” including HRSA service area competition applications, HRSA official site visits, HRSA scope change applications, state of California licensing applications, large grant applications, etc.
Provide advice to Board officers, committee Chairs and the CEO regarding legal requirements and Rules of Order for conducting the business of the Board and all Committees.
Maintain an annual calendar of all Board approval requirements pursuant to California law, the APLA Health bylaws, as well as FQHC rules and regulations. Coordinate/ facilitate the timely review by and approval by staff and the Board of all required approvals.
Serve as a resource for Board Members; answer questions, take messages, return phone calls or in any other way assist members with their board responsibilities including in some cases fundraising on behalf of APLA. Handle incoming and outgoing mail, faxes, and documents as they pertain to the Board.
Provide high-level administrative support in helping managing the schedule, travel and expenses for the CEO. Assist with communication between CEO and the Board, EMT, SMT and JAEDI and between CEO and all outside parties.
Help support the CEO in their participation in external groups including boards of directors, advisory, planning and other committees, etc.
Maintain Board, EMT, and SMT contact information
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Significant Executive Assistant experience required, preferably in an environment where contact with high profile individuals and community leaders is common. Strong organizational skills and writing skills required. Experience in a legal environment and / or working with a sophisticated board of directors preferred. High school/GED diploma required. College graduate preferred. Ability to work some evenings and weekends.
Strong Knowledge of:
Office systems and procedures, office machines, computer skills, and advanced MS Office skills (Outlook, Word, Excel, and Power Point) required. Operational and procedural knowledge of for or non-profit boards of directors preferred. Experience with video conferencing systems (Zoom, Teams, etc.) required.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is hybrid work position requiring three days per week (on average) in the office. The balance between in office and remote may vary from week to week depending on work priorities and CEO schedule. Schedule includes working nights and weekends as needed. This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper. Some local travel required.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID vaccination and booster required or medical/religious exemption.
Equal Opportunity Employer: minority/female/transgender/disability/veteran.
Resolution Project
370 Lexington Ave New York, NY 10017
Position Title: Part-Time Executive Assistant
Location: New York, NY
Classification: Non-exempt, part-time, 20 hours weekly
Reporting To: CEO
Start Date: July 2023
Hourly Rate: $33/hour
Work Environment: Hybrid (in office on Thursday’s, remote on other days)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Executive Assistant will work closely with the CEO. This individual will be responsible for managing the CEO’s schedule, travel, and administrative needs. We are looking for someone who is extremely organized, detail oriented, and has excellent judgment in regards to confidential organizational matters.
The Executive Assistant will spread their 20 weekly hours of work Monday-Friday and must be able to work in our midtown Manhattan office in person on Thursdays.
Key responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the CEO as follows:
- Manage scheduling and calendar for the CEO using Calendly, where appropriate, but also directly coordinating with high level donors, partners, and others.
- Anticipate future scheduling and preparation needs, coordinating preparation with any relevant Resolution staff, and keeping the CEO organized and informed.
- Book CEO work travel and work meeting restaurant reservations.
- Provide administrative support to the Board of Directors, including various board committees.
- Manage and submit expense reports and per diems.
- Handle purchases on the CEO’s behalf.
- Draft correspondence and manage replies to emails from the CEO’s inbox, as directed.
- Provide support for other administrative items as required.
Other Related Duties, As Requested
Qualifications
- At least four years of relevant work experience, including administrative work.
- Extremely organized with meticulous attention to detail and follow through.
- Ability to both work well independently and seek support and points of escalation when needed.
- High level of professional written and verbal communication with excellent interpersonal skills.
- Ability to handle sensitive and confidential information about correspondence, financials, donors, team members, Resolution Fellows, etc. with discretion and good judgment.
- Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
- Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/).
- Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
- Experience with donor database software (we use Salesforce) preferred. Training on our system is available.
Benefits
Part-time Resolution staff members accrue sick and safe leave and are eligible for a 401k match. All Resolution staff members also have access to an Employee Assistance Program, commuter benefits, and robust professional development opportunities.
To apply
https://resolutionproject.pinpointhq.com/postings/981b89d7-0a0e-4596-a705-9505d5e4a461. No emails or phone calls, please.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Apr 25, 2023
Part time
Position Title: Part-Time Executive Assistant
Location: New York, NY
Classification: Non-exempt, part-time, 20 hours weekly
Reporting To: CEO
Start Date: July 2023
Hourly Rate: $33/hour
Work Environment: Hybrid (in office on Thursday’s, remote on other days)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Executive Assistant will work closely with the CEO. This individual will be responsible for managing the CEO’s schedule, travel, and administrative needs. We are looking for someone who is extremely organized, detail oriented, and has excellent judgment in regards to confidential organizational matters.
The Executive Assistant will spread their 20 weekly hours of work Monday-Friday and must be able to work in our midtown Manhattan office in person on Thursdays.
Key responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the CEO as follows:
- Manage scheduling and calendar for the CEO using Calendly, where appropriate, but also directly coordinating with high level donors, partners, and others.
- Anticipate future scheduling and preparation needs, coordinating preparation with any relevant Resolution staff, and keeping the CEO organized and informed.
- Book CEO work travel and work meeting restaurant reservations.
- Provide administrative support to the Board of Directors, including various board committees.
- Manage and submit expense reports and per diems.
- Handle purchases on the CEO’s behalf.
- Draft correspondence and manage replies to emails from the CEO’s inbox, as directed.
- Provide support for other administrative items as required.
Other Related Duties, As Requested
Qualifications
- At least four years of relevant work experience, including administrative work.
- Extremely organized with meticulous attention to detail and follow through.
- Ability to both work well independently and seek support and points of escalation when needed.
- High level of professional written and verbal communication with excellent interpersonal skills.
- Ability to handle sensitive and confidential information about correspondence, financials, donors, team members, Resolution Fellows, etc. with discretion and good judgment.
- Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
- Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/).
- Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
- Experience with donor database software (we use Salesforce) preferred. Training on our system is available.
Benefits
Part-time Resolution staff members accrue sick and safe leave and are eligible for a 401k match. All Resolution staff members also have access to an Employee Assistance Program, commuter benefits, and robust professional development opportunities.
To apply
https://resolutionproject.pinpointhq.com/postings/981b89d7-0a0e-4596-a705-9505d5e4a461. No emails or phone calls, please.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Executive Assistant to the Chief Executive Officer
About StriveTogether StriveTogether is a national movement with a clear purpose: helping every child succeed in school and in life from cradle to career, regardless of race, ethnicity, zip code or circumstance. We refuse to settle for a world where a child’s potential is dictated by the conditions into which they are born. We work to break down barriers, change systems and improve outcomes for as many families as possible.
The StriveTogether team is passionate, talented and dedicated to achieving our mission. We seek and value all kinds of diversity and work hard to eliminate inequities in ourselves, our organization and our communities. Our goals are bold, so we support each other to try new things, have tough conversations and push for change. As we work, we share learning and progress, use data to make decisions and celebrate our wins.
About you
As Executive Assistant, you’ll play an important role as the first and primary contact for StriveTogether’s executive office. You are highly organized and enjoy owning and orchestrating administrative details. Reporting to the President and CEO, you’ll provide support and coordination to the executive office. You are highly comfortable communicating with executives and management. You can maintain confidentiality with sensitive information both internally and externally. You are a self-starter who can handle high-pressure situations with ease, tact and good judgement. Change and adaptability intrigue you and you feel comfortable managing multiple tasks at a time.
This is an exciting and unique opportunity to work with the country’s only national Cradle to Career Network focusing on helping every child succeed.
About the position
Reporting to the President and CEO, the Executive Assistant will provide administrative support to the executive office, including the CEO and Chief of Staff. The Executive Assistant will manage calendars, expense reports, communication and follow-up, as well as other administrative tasks. This role will work closely with the Chief of Staff as a liaison to the Board of Directors, helping to schedule meetings, take meeting minutes, and orchestrate meeting logistics virtually or in-person. The Executive Assistant provides vital support to the chief executive to help prioritize their time and ensure they have the materials, meetings, and relationships needed to achieve results.
Responsibilities
Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
Other duties as assigned.
Qualifications
Strong ability to execute work with a diversity, equity, and inclusion lens.
Significant executive support experience, including supporting C-level executives. Nonprofit board experience is highly-preferred.
Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
Strong verbal and written communication skills.
Exceptional organizational skills and impeccable attention to detail.
High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, funders and partners.
Make appropriate, informed decisions regarding priorities and available time.
Ability to complete a high volume of tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Able to maintain a high level of integrity and discretion in handling confidential information.
Excellent judgment is essential.
Ability to switch gears at a moment’s notice.
Position Details
This is an exempt position with a salary range of $82,000-$98,000. StriveTogether offers competitive salary and benefits, commensurate with experience and skills. This position will work out of the Cincinnati, Ohio office.
Applications and cover letters are due by February 17, 2023.
StriveTogether is an equal opportunity employer.
Jan 23, 2023
Full time
Executive Assistant to the Chief Executive Officer
About StriveTogether StriveTogether is a national movement with a clear purpose: helping every child succeed in school and in life from cradle to career, regardless of race, ethnicity, zip code or circumstance. We refuse to settle for a world where a child’s potential is dictated by the conditions into which they are born. We work to break down barriers, change systems and improve outcomes for as many families as possible.
The StriveTogether team is passionate, talented and dedicated to achieving our mission. We seek and value all kinds of diversity and work hard to eliminate inequities in ourselves, our organization and our communities. Our goals are bold, so we support each other to try new things, have tough conversations and push for change. As we work, we share learning and progress, use data to make decisions and celebrate our wins.
About you
As Executive Assistant, you’ll play an important role as the first and primary contact for StriveTogether’s executive office. You are highly organized and enjoy owning and orchestrating administrative details. Reporting to the President and CEO, you’ll provide support and coordination to the executive office. You are highly comfortable communicating with executives and management. You can maintain confidentiality with sensitive information both internally and externally. You are a self-starter who can handle high-pressure situations with ease, tact and good judgement. Change and adaptability intrigue you and you feel comfortable managing multiple tasks at a time.
This is an exciting and unique opportunity to work with the country’s only national Cradle to Career Network focusing on helping every child succeed.
About the position
Reporting to the President and CEO, the Executive Assistant will provide administrative support to the executive office, including the CEO and Chief of Staff. The Executive Assistant will manage calendars, expense reports, communication and follow-up, as well as other administrative tasks. This role will work closely with the Chief of Staff as a liaison to the Board of Directors, helping to schedule meetings, take meeting minutes, and orchestrate meeting logistics virtually or in-person. The Executive Assistant provides vital support to the chief executive to help prioritize their time and ensure they have the materials, meetings, and relationships needed to achieve results.
Responsibilities
Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
Other duties as assigned.
Qualifications
Strong ability to execute work with a diversity, equity, and inclusion lens.
Significant executive support experience, including supporting C-level executives. Nonprofit board experience is highly-preferred.
Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
Strong verbal and written communication skills.
Exceptional organizational skills and impeccable attention to detail.
High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, funders and partners.
Make appropriate, informed decisions regarding priorities and available time.
Ability to complete a high volume of tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Able to maintain a high level of integrity and discretion in handling confidential information.
Excellent judgment is essential.
Ability to switch gears at a moment’s notice.
Position Details
This is an exempt position with a salary range of $82,000-$98,000. StriveTogether offers competitive salary and benefits, commensurate with experience and skills. This position will work out of the Cincinnati, Ohio office.
Applications and cover letters are due by February 17, 2023.
StriveTogether is an equal opportunity employer.
Harvard University
Allston, Massachusetts, United States, 02134
Harvard University Executive Assistant University Administration 59594BR Job Summary Harvard Allston Land Company (HALC) is a subsidiary of the University and will oversee the planning and development of the University's Enterprise Research Campus (ERC) in Allston. The initial focus is to develop 14 acres of the ERC, which will include new infrastructure, streets, open space, mixed-use development of office and lab space, residential units, and a hotel and conference center. The Executive Assistant reports to the Chief Executive Officer (CEO) for HALC. As a member of the HALC team, the Executive Assistant provides a wide range of complex administrative support duties for the CEO and HALC senior leadership. The Executive Assistant anticipates daily needs, works independently with minimal supervision in an environment of multiple and sometimes conflicting priorities, handles confidential information, anticipates, and resolves a wide variety of issues, and supports the day-to-day administrative operations of the department. Provides a wide range of complex administrative support duties including full day-to-day calendar management, meeting scheduling, filing, organizing, assisting with presentation materials, drafting communication, and printing. Prepares detailed and accurate meeting materials, including advance briefing materials. Regularly handles sensitive and confidential information. Assists with documents (Word, Excel, PowerPoint, Visio, etc.) that need to be created, reviewed, proofread, and/or designed for distribution internally and/or externally. Manages reimbursement processing, including collecting receipts and knowing/applying relevant policies and guidance. Position Description
Serves as the administrative contact for University constituents and external contacts.
Maintains departmental contact lists and organizational documents.
Makes edits to the department website, assists with the management of the department SharePoint site, and updates other department web-based systems, as needed.
Assists with the coordination of Harvard University IT support for the department.
Assists with the reporting of equipment and building maintenance issues.
Assists with new hire onboarding, including new employee setup and office orientation.
Assists with the digital and physical management of department files.
Works with staff to support organization-wide functions and activities. Provides cross-organizational support and backup as needed.
Participate in departmental staff meetings, document decisions, and monitor follow-up.
Assists with the coordination of large meetings and events, including local conferences, training sessions, and department events. Arranges catering.
Makes conference and travel arrangements, knowing and applying relevant policies and guidance.
Assists in purchasing and maintaining inventory of office supplies.
Distributes mail.
Performs other related duties as required and assists with special projects.
Basic Qualifications Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.
5 or more years of related experience with demonstrated office administration and/or customer service skills. Education beyond high school may count toward some, though not all, experience.
Demonstrated proficiency with MS Office applications
Additional Qualifications and Skills The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.
The Executive Assistant should be an administrative generalist with the flexibility and ability to support a variety of leadership styles and subject matter areas.
Demonstrated ability to handle confidential and sensitive information in a professional manner with discretion and sound judgment
Demonstrated ability to learn new technologies
Attention to detail, ability to multi-task, analytical and problem-solving skills
Strong interpersonal communication skills, written and verbal; demonstrated ability to build strong professional relationships and develop trust
Demonstrated ability to work independently and collaboratively
Demonstrated initiative and resourcefulness
Excellent organizational skills with demonstrated ability to prioritize with multiple, conflicting, and/or changing demands
Accountability and sound judgment
Working Conditions Interview and onboarding activity for this position may be conducted via telephone & Zoom video conferencing, based on the department's current presence on campus. This position will be based in Allston, MA. The position is expected to be mostly in-person while there is room for conversation during the interview process. The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard's Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found on the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ Commitment to Equity, Diversity, Inclusion, and Belonging Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. Job Function General Administration Location USA - MA - Allston Department HALC Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Pre-Employment Screening Identity Schedule Full time. Monday through Friday. 35 hours per week. Commitment to Equity, Diversity, Inclusion, and Belonging Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. Apply Here: https://www.click2apply.net/LwK7XLT26dVNQUNRQiZgex PI190565605
Sep 06, 2022
Full time
Harvard University Executive Assistant University Administration 59594BR Job Summary Harvard Allston Land Company (HALC) is a subsidiary of the University and will oversee the planning and development of the University's Enterprise Research Campus (ERC) in Allston. The initial focus is to develop 14 acres of the ERC, which will include new infrastructure, streets, open space, mixed-use development of office and lab space, residential units, and a hotel and conference center. The Executive Assistant reports to the Chief Executive Officer (CEO) for HALC. As a member of the HALC team, the Executive Assistant provides a wide range of complex administrative support duties for the CEO and HALC senior leadership. The Executive Assistant anticipates daily needs, works independently with minimal supervision in an environment of multiple and sometimes conflicting priorities, handles confidential information, anticipates, and resolves a wide variety of issues, and supports the day-to-day administrative operations of the department. Provides a wide range of complex administrative support duties including full day-to-day calendar management, meeting scheduling, filing, organizing, assisting with presentation materials, drafting communication, and printing. Prepares detailed and accurate meeting materials, including advance briefing materials. Regularly handles sensitive and confidential information. Assists with documents (Word, Excel, PowerPoint, Visio, etc.) that need to be created, reviewed, proofread, and/or designed for distribution internally and/or externally. Manages reimbursement processing, including collecting receipts and knowing/applying relevant policies and guidance. Position Description
Serves as the administrative contact for University constituents and external contacts.
Maintains departmental contact lists and organizational documents.
Makes edits to the department website, assists with the management of the department SharePoint site, and updates other department web-based systems, as needed.
Assists with the coordination of Harvard University IT support for the department.
Assists with the reporting of equipment and building maintenance issues.
Assists with new hire onboarding, including new employee setup and office orientation.
Assists with the digital and physical management of department files.
Works with staff to support organization-wide functions and activities. Provides cross-organizational support and backup as needed.
Participate in departmental staff meetings, document decisions, and monitor follow-up.
Assists with the coordination of large meetings and events, including local conferences, training sessions, and department events. Arranges catering.
Makes conference and travel arrangements, knowing and applying relevant policies and guidance.
Assists in purchasing and maintaining inventory of office supplies.
Distributes mail.
Performs other related duties as required and assists with special projects.
Basic Qualifications Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.
5 or more years of related experience with demonstrated office administration and/or customer service skills. Education beyond high school may count toward some, though not all, experience.
Demonstrated proficiency with MS Office applications
Additional Qualifications and Skills The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.
The Executive Assistant should be an administrative generalist with the flexibility and ability to support a variety of leadership styles and subject matter areas.
Demonstrated ability to handle confidential and sensitive information in a professional manner with discretion and sound judgment
Demonstrated ability to learn new technologies
Attention to detail, ability to multi-task, analytical and problem-solving skills
Strong interpersonal communication skills, written and verbal; demonstrated ability to build strong professional relationships and develop trust
Demonstrated ability to work independently and collaboratively
Demonstrated initiative and resourcefulness
Excellent organizational skills with demonstrated ability to prioritize with multiple, conflicting, and/or changing demands
Accountability and sound judgment
Working Conditions Interview and onboarding activity for this position may be conducted via telephone & Zoom video conferencing, based on the department's current presence on campus. This position will be based in Allston, MA. The position is expected to be mostly in-person while there is room for conversation during the interview process. The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard's Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found on the University's "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ Commitment to Equity, Diversity, Inclusion, and Belonging Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. Job Function General Administration Location USA - MA - Allston Department HALC Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Pre-Employment Screening Identity Schedule Full time. Monday through Friday. 35 hours per week. Commitment to Equity, Diversity, Inclusion, and Belonging Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. Apply Here: https://www.click2apply.net/LwK7XLT26dVNQUNRQiZgex PI190565605
Organization Overview
GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity.
Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change.
Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.
Since 2004, we have launched 39 portfolio organizations across eleven sites, invested $26M, and attracted an additional $169M from other funding sources, reaching more than 417,000 individuals and families in 2021 alone.
To learn more about the GreenLight Fund, please visit www.greenlightfund.org .
Position Overview
Reporting to the Chief of Staff, the Strategic Support Manager will support the creation and implementation of key systems and processes to create organizational efficiencies, enable agility, support decision making, drive toward clarity, and increase alignment while ensuring the operational effectiveness of the CEO and Chief of Staff.
We are seeking a generalist who loves to solve problems, connect dots, build systems, create efficiencies and to do so without an ego, always centering the good of the organization as the main goal.
Key Areas of Responsibility
Executive Office Support
Provide scheduling, operational management, and proactive planning to support the CEO and Chief of Staff.
Build systems, manage processes, and gather necessary information to ensure effective and efficient workflow of the CEO and Chief of Staff.
Oversee and execute general office operations that relate to the CEO’s & Chief of Staff’s work.
Manage all logistics for the Board of Directors to ensure they have the information, tools, and materials to execute their function on behalf of GreenLight.
Lead the development of systems and processes to ensure our Board of Directors remain engaged and connected to the work of GreenLight.
Support communication between the CEO, Chief of Staff, board members, and GreenLight’s board chair and co-founder.
Optimization
Manage and maintain internal systems to track progress to annual organizational and strategic goals.
Support and triage cross functional workflows to help ensure clear priorities, ownership, stakeholder engagement, and agile decision making.
In the event of capacity gaps, provide support to meet critical needs, smooth transitions, and keep our organization and goals on track.
Support the creation and implementation of systems and processes to strengthen organizational leadership and cross functional collaboration.
Integration
Support the development of systems and internal processes to maintain strong internal communication.
Manage the logistics for the annual staff retreat as well as Management and Leadership Team retreats.
Manage the agenda creation and facilitation of staff meetings.
Implementation
Manage cross functional special projects from start to finish.
MUST HAVE COMPETENCIES
Believe In Racial Equity, Inclusion, & Belonging : You recognize the ways that race, gender, and other identities intersect in our work and in the communities that we serve. You understand the historical context for racial inequity and its present-day implications and are comfortable talking about race, gender, and other identities. You are able to hear, reflect, and act on feedback related to identity and equity with the aim to learn.
Self Confidence to Execute : You believe in your own capabilities and knowledge, and work to grow your skills, to effect positive outcomes and succeed even where others may not. You take responsibility for your actions and hold yourself accountable.
Service Orientation : You don’t approach your work with ego and understand the critical need to keep the ultimate goals of organizational success and the effective and efficient operations of the CEO, Chief of Staff, and organizational leadership at the forefront while performing your day-to-day duties.
Project Management : You assess the complexities and dependencies in managing projects/activities; break down work into discrete tasks and target dates for personal or team completion. You prioritize activities based on what’s most important and urgent, factoring in organizational, functional, and individual objectives.
Manage Up : You regularly anticipate challenges and actively work to prevent them regarding the work of the CEO and Chief of Staff, and you are comfortable sharing your perspective to those more senior than you in the organization.
Communication Skills & Responsiveness : You express yourself using clear, effective, and efficient language. You Listen patiently and attentively and adapt the purpose of the communication with appropriate style, substance, detail, and confidence. You consistently deliver on timelines and commitments made to others and promptly respond to emails, phone calls, texts etc.
Discretion and Confidentiality : You have the ability to keep essential information confidential and appropriate for specific audiences.
Location
Preference for position to be based in Boston. Open to candidates being based in one of GreenLight Fund's other cities: Atlanta, Baltimore, Charlotte, Cincinnati, Detroit, Kansas City, Newark, Philadelphia, San Francisco Bay Area or Twin Cities Minnesota.
Salary
The salary range for this position is $75,000 - $80,000 commensurate with skills and experience.
GreenLight offers a generous benefits package that includes medical, dental, and vision insurance, 401k match, and generous PTO and parental leave, as well as short- and long-term disability, life insurance, FSA, EAP, remote work assistance, health and wellness stipend, and professional development stipend.
GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.
If you need assistance or accommodation due to a disability, you may contact us at hr@greenlightfund.org
Aug 04, 2022
Full time
Organization Overview
GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity.
Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change.
Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.
Since 2004, we have launched 39 portfolio organizations across eleven sites, invested $26M, and attracted an additional $169M from other funding sources, reaching more than 417,000 individuals and families in 2021 alone.
To learn more about the GreenLight Fund, please visit www.greenlightfund.org .
Position Overview
Reporting to the Chief of Staff, the Strategic Support Manager will support the creation and implementation of key systems and processes to create organizational efficiencies, enable agility, support decision making, drive toward clarity, and increase alignment while ensuring the operational effectiveness of the CEO and Chief of Staff.
We are seeking a generalist who loves to solve problems, connect dots, build systems, create efficiencies and to do so without an ego, always centering the good of the organization as the main goal.
Key Areas of Responsibility
Executive Office Support
Provide scheduling, operational management, and proactive planning to support the CEO and Chief of Staff.
Build systems, manage processes, and gather necessary information to ensure effective and efficient workflow of the CEO and Chief of Staff.
Oversee and execute general office operations that relate to the CEO’s & Chief of Staff’s work.
Manage all logistics for the Board of Directors to ensure they have the information, tools, and materials to execute their function on behalf of GreenLight.
Lead the development of systems and processes to ensure our Board of Directors remain engaged and connected to the work of GreenLight.
Support communication between the CEO, Chief of Staff, board members, and GreenLight’s board chair and co-founder.
Optimization
Manage and maintain internal systems to track progress to annual organizational and strategic goals.
Support and triage cross functional workflows to help ensure clear priorities, ownership, stakeholder engagement, and agile decision making.
In the event of capacity gaps, provide support to meet critical needs, smooth transitions, and keep our organization and goals on track.
Support the creation and implementation of systems and processes to strengthen organizational leadership and cross functional collaboration.
Integration
Support the development of systems and internal processes to maintain strong internal communication.
Manage the logistics for the annual staff retreat as well as Management and Leadership Team retreats.
Manage the agenda creation and facilitation of staff meetings.
Implementation
Manage cross functional special projects from start to finish.
MUST HAVE COMPETENCIES
Believe In Racial Equity, Inclusion, & Belonging : You recognize the ways that race, gender, and other identities intersect in our work and in the communities that we serve. You understand the historical context for racial inequity and its present-day implications and are comfortable talking about race, gender, and other identities. You are able to hear, reflect, and act on feedback related to identity and equity with the aim to learn.
Self Confidence to Execute : You believe in your own capabilities and knowledge, and work to grow your skills, to effect positive outcomes and succeed even where others may not. You take responsibility for your actions and hold yourself accountable.
Service Orientation : You don’t approach your work with ego and understand the critical need to keep the ultimate goals of organizational success and the effective and efficient operations of the CEO, Chief of Staff, and organizational leadership at the forefront while performing your day-to-day duties.
Project Management : You assess the complexities and dependencies in managing projects/activities; break down work into discrete tasks and target dates for personal or team completion. You prioritize activities based on what’s most important and urgent, factoring in organizational, functional, and individual objectives.
Manage Up : You regularly anticipate challenges and actively work to prevent them regarding the work of the CEO and Chief of Staff, and you are comfortable sharing your perspective to those more senior than you in the organization.
Communication Skills & Responsiveness : You express yourself using clear, effective, and efficient language. You Listen patiently and attentively and adapt the purpose of the communication with appropriate style, substance, detail, and confidence. You consistently deliver on timelines and commitments made to others and promptly respond to emails, phone calls, texts etc.
Discretion and Confidentiality : You have the ability to keep essential information confidential and appropriate for specific audiences.
Location
Preference for position to be based in Boston. Open to candidates being based in one of GreenLight Fund's other cities: Atlanta, Baltimore, Charlotte, Cincinnati, Detroit, Kansas City, Newark, Philadelphia, San Francisco Bay Area or Twin Cities Minnesota.
Salary
The salary range for this position is $75,000 - $80,000 commensurate with skills and experience.
GreenLight offers a generous benefits package that includes medical, dental, and vision insurance, 401k match, and generous PTO and parental leave, as well as short- and long-term disability, life insurance, FSA, EAP, remote work assistance, health and wellness stipend, and professional development stipend.
GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.
If you need assistance or accommodation due to a disability, you may contact us at hr@greenlightfund.org
CASA of Adams & Broomfield Counties
Westminster, Colorado
Who we are: CASA of Adams and Broomfield Counties is a 501(c)(3) non-profit organization with a mission to provide specially selected and trained community volunteers to advocate for abused and neglected children in the pursuit of safe and permanent homes. Court Appointed Special Advocate (CASA) Volunteers help fight for a child’s right to be safe, ensure that they are treated with dignity, and assure their safe passage out of foster care. CASA of Adams & Broomfield Counties recruits, trains, and supervises a diverse and inclusive community of volunteers who donate their time to be the voice for abused and neglected children who are in the court system. Our volunteers fight for children; we fight for children and our volunteers. We thrive when our people thrive.
CASA of Adams & Broomfield Counties works with more than 300 CASA Volunteers annually. Our volunteers strive to work with more than 1,600 children who have been physically, sexually, or emotionally abused or neglected. The children are in dire need of a caring, committed advocate, and CASA of Adams & Broomfield Counties is continually identifying and recruiting more great community members to become CASA Volunteers. Child advocacy is our responsibility and our calling.
Diversity, Equity, and Inclusion: Equity and inclusion are central to our lives. Our children come from all walks of life. Our Board of Directors, our volunteers, and our rock star team come from all walks of life. CASA honors and welcomes diverse backgrounds and lived experiences. We build and cultivate a culture of diversity, equity, and inclusion. We value everyone’s unique voice and lived experience, and we encourage our team to bring their authentic selves to work.
Who you are:
You are detailed, adaptable, disciplined, and a creative problem solver. You are well organized; you handle day to day administrative tasks that are part of the CEO’s role, so that the CEO can focus on high-level leadership and strategy functions. You interact seamlessly and with professional demeanor across a broad range of individuals including the Senior Management Team, Board of Directors, our team, and volunteers. You have sound judgement and the ability to prioritize your and the CEO’s time. You are an ambassador for CASA, interacting with child welfare professionals, judicial officers, our Board, leadership, team, volunteers, and community. You promote CASA and our mission to recruit advocates, volunteers, supporters, and community partners.
Hours: Full-time
Headquarters Location: 11860 Pecos Street, Westminster, CO 80234
Reports To: Chief Executive Officer (CEO)
Description of Duties:
Completes a broad variety of administrative tasks for the CASA CEO including preparing correspondence that is sometimes confidential, compiling documents, and communications.
Schedules meetings on behalf of the CEO
Coordinate all Executive Team meetings and retreats, schedule all staff meetings.
Conserves CEO’s time by reading, routing, and researching correspondence; drafting communications to include emails, letters, meeting notes, and reports.
Act as a liaison and provides support to CASA Leadership team.
Arranges teleconferences: Zoom meetings, Teams Meeting, etc.
Works with Operations Manager to coordinate, manage, inventory team IT needs.
Superb written communication skills, including report writing, creating presentations in PowerPoint and Adobe, email correspondence, and verbal communication skills, particularly in dealing with people from diverse backgrounds.
Provide hospitality to all guests.
In concert with the Operations Manager, evaluates and assists in the development of office policies and procedures.
Process and distribute daily mail.
Answer main phone line.
Assists Operations Manager with QuickBooks entries and monthly financial reports as required.
Works in all the organization’s systems including Office365, Optima, Bloomerang, and QuickBooks.
Minimum Qualifications for Position:
High school diploma or equivalent education required, Bachelor’s Degree a plus.
Required 3 to 5 years of professional C-Suite executive level support or experience in similar position in a similarly sized organization.
Experience working with Executive Leadership, Board members, and volunteers.
Superb verbal, written, and interpersonal communication skills.
Strong visual presentation skills.
Ability to manage multiple concurrent tasks, be flexible, and meet tight deadlines.
Ability to interpret, follow, and recommend policies and procedures.
A respect for confidentiality.
Passion for helping abused and neglected children, and ability to engage prospects with same passion.
Proficiency in Microsoft Office 365 and other productivity tools, with an aptitude for learning new software and systems.
Clear a criminal history background check.
Salary and Benefits:
Annual Salary Range: $47,500 - $50,000
Benefits offered:
Health
Dental
Vision
401k-3% Match
Unlimited Paid Time off after 90 days
Professional development & training opportunities
Applying:
To apply, please submit a cover letter and resume using the link provided. No phone calls please.
https://casa17th.bamboohr.com/jobs/view.php?id=27&source=aWQ9Mjc%3D
For more information about CASA of Adams & Broomfield Counties visit CASA17th.org.
EEOC:
CASA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Jul 05, 2022
Full time
Who we are: CASA of Adams and Broomfield Counties is a 501(c)(3) non-profit organization with a mission to provide specially selected and trained community volunteers to advocate for abused and neglected children in the pursuit of safe and permanent homes. Court Appointed Special Advocate (CASA) Volunteers help fight for a child’s right to be safe, ensure that they are treated with dignity, and assure their safe passage out of foster care. CASA of Adams & Broomfield Counties recruits, trains, and supervises a diverse and inclusive community of volunteers who donate their time to be the voice for abused and neglected children who are in the court system. Our volunteers fight for children; we fight for children and our volunteers. We thrive when our people thrive.
CASA of Adams & Broomfield Counties works with more than 300 CASA Volunteers annually. Our volunteers strive to work with more than 1,600 children who have been physically, sexually, or emotionally abused or neglected. The children are in dire need of a caring, committed advocate, and CASA of Adams & Broomfield Counties is continually identifying and recruiting more great community members to become CASA Volunteers. Child advocacy is our responsibility and our calling.
Diversity, Equity, and Inclusion: Equity and inclusion are central to our lives. Our children come from all walks of life. Our Board of Directors, our volunteers, and our rock star team come from all walks of life. CASA honors and welcomes diverse backgrounds and lived experiences. We build and cultivate a culture of diversity, equity, and inclusion. We value everyone’s unique voice and lived experience, and we encourage our team to bring their authentic selves to work.
Who you are:
You are detailed, adaptable, disciplined, and a creative problem solver. You are well organized; you handle day to day administrative tasks that are part of the CEO’s role, so that the CEO can focus on high-level leadership and strategy functions. You interact seamlessly and with professional demeanor across a broad range of individuals including the Senior Management Team, Board of Directors, our team, and volunteers. You have sound judgement and the ability to prioritize your and the CEO’s time. You are an ambassador for CASA, interacting with child welfare professionals, judicial officers, our Board, leadership, team, volunteers, and community. You promote CASA and our mission to recruit advocates, volunteers, supporters, and community partners.
Hours: Full-time
Headquarters Location: 11860 Pecos Street, Westminster, CO 80234
Reports To: Chief Executive Officer (CEO)
Description of Duties:
Completes a broad variety of administrative tasks for the CASA CEO including preparing correspondence that is sometimes confidential, compiling documents, and communications.
Schedules meetings on behalf of the CEO
Coordinate all Executive Team meetings and retreats, schedule all staff meetings.
Conserves CEO’s time by reading, routing, and researching correspondence; drafting communications to include emails, letters, meeting notes, and reports.
Act as a liaison and provides support to CASA Leadership team.
Arranges teleconferences: Zoom meetings, Teams Meeting, etc.
Works with Operations Manager to coordinate, manage, inventory team IT needs.
Superb written communication skills, including report writing, creating presentations in PowerPoint and Adobe, email correspondence, and verbal communication skills, particularly in dealing with people from diverse backgrounds.
Provide hospitality to all guests.
In concert with the Operations Manager, evaluates and assists in the development of office policies and procedures.
Process and distribute daily mail.
Answer main phone line.
Assists Operations Manager with QuickBooks entries and monthly financial reports as required.
Works in all the organization’s systems including Office365, Optima, Bloomerang, and QuickBooks.
Minimum Qualifications for Position:
High school diploma or equivalent education required, Bachelor’s Degree a plus.
Required 3 to 5 years of professional C-Suite executive level support or experience in similar position in a similarly sized organization.
Experience working with Executive Leadership, Board members, and volunteers.
Superb verbal, written, and interpersonal communication skills.
Strong visual presentation skills.
Ability to manage multiple concurrent tasks, be flexible, and meet tight deadlines.
Ability to interpret, follow, and recommend policies and procedures.
A respect for confidentiality.
Passion for helping abused and neglected children, and ability to engage prospects with same passion.
Proficiency in Microsoft Office 365 and other productivity tools, with an aptitude for learning new software and systems.
Clear a criminal history background check.
Salary and Benefits:
Annual Salary Range: $47,500 - $50,000
Benefits offered:
Health
Dental
Vision
401k-3% Match
Unlimited Paid Time off after 90 days
Professional development & training opportunities
Applying:
To apply, please submit a cover letter and resume using the link provided. No phone calls please.
https://casa17th.bamboohr.com/jobs/view.php?id=27&source=aWQ9Mjc%3D
For more information about CASA of Adams & Broomfield Counties visit CASA17th.org.
EEOC:
CASA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Location: Resolution Headquarters at 420 Lexington Avenue, 16th Floor, New York, NY
Classification: Non-exempt, part-time, 20 hours weekly
Reporting To: Director of Finance
Start Date: Immediate
Salary Range: $17-21/hour
Work Environment: Hybrid (in office on Thursdays, remote on other days—specific days are subject to change)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Finance & Administrative Coordinator will work closely with the Director of Finance and directly support the work of the CEO. This individual will support many aspects of Resolution Project’s financial activities, including accounts payable, reconciliation, tax filings, Quickbooks data entry, and other financial process support. The Finance & Administrative Coordinator will also be responsible for managing the CEO’s schedule, travel, and administrative needs. We are looking for someone who is extremely organized, detail-oriented, and willing to lend a hand wherever needed within the department.
Ideally, the Finance & Administrative Coordinator will have some availability to spread their 20 weekly hours of work Monday-Friday and be able to work in our midtown Manhattan office in person on Thursdays. We are willing to consider other schedule arrangements for the right candidate.
Key responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the smooth processing of finance functions and administration as follows:
Finance
Perform all activities related to Accounts Payable function, including coding and processing of invoices in Quickbooks, payment via online bill pay, ACH, wires, and physical checks through Chase.
Assist with monthly reconciliation of bank account and credit card statements.
Provide administrative support during the annual budget process, creating and analyzing spreadsheets and keeping track of multiple iterations of documents as updates are made.
Support preparation for annual audit.
Assist Director of Finance with annual state tax filings and payments by completing forms, helping to manage the signature process, and mailing materials.
Maintain a digital filing system of financial records to keep information easily accessible.
Lead the process of moving hard copy files to a well-organized digital filing system.
Administration
Manage scheduling for the CEO using Calendly, where appropriate, but also directly coordinating with high-level donors, partners, and others.
Book CEO work travel and work meeting reservations.
Support the CEO with knowledge capture (meeting notes and next steps) and drafting emails, follow-ups, and thank yous.
Manage and submit expense reports, and handle purchases on the CEO’s behalf.
Provide support for other administrative items as required.
Other Related Duties, As Requested
Qualifications
At least one year of relevant work or strong internship experience in an office environment.
Extremely organized with meticulous attention to detail and follow-through.
Ability to both work well independently and seek support and points of escalation when needed.
High level of professional written and verbal communication with good interpersonal skills.
Ability to handle sensitive information about financials, donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ ).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Familiarity with Quickbooks or other accounting systems and principles is a plus, but training is available.
Experience with donor database software (we use Salesforce) preferred. Training on our system is available.
Experience communicating and/or scheduling with individuals from diverse backgrounds, especially over email.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Apr 21, 2022
Part time
Location: Resolution Headquarters at 420 Lexington Avenue, 16th Floor, New York, NY
Classification: Non-exempt, part-time, 20 hours weekly
Reporting To: Director of Finance
Start Date: Immediate
Salary Range: $17-21/hour
Work Environment: Hybrid (in office on Thursdays, remote on other days—specific days are subject to change)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Finance & Administrative Coordinator will work closely with the Director of Finance and directly support the work of the CEO. This individual will support many aspects of Resolution Project’s financial activities, including accounts payable, reconciliation, tax filings, Quickbooks data entry, and other financial process support. The Finance & Administrative Coordinator will also be responsible for managing the CEO’s schedule, travel, and administrative needs. We are looking for someone who is extremely organized, detail-oriented, and willing to lend a hand wherever needed within the department.
Ideally, the Finance & Administrative Coordinator will have some availability to spread their 20 weekly hours of work Monday-Friday and be able to work in our midtown Manhattan office in person on Thursdays. We are willing to consider other schedule arrangements for the right candidate.
Key responsibilities
Work collaboratively with organizational leadership, professional staff, and volunteers to support the smooth processing of finance functions and administration as follows:
Finance
Perform all activities related to Accounts Payable function, including coding and processing of invoices in Quickbooks, payment via online bill pay, ACH, wires, and physical checks through Chase.
Assist with monthly reconciliation of bank account and credit card statements.
Provide administrative support during the annual budget process, creating and analyzing spreadsheets and keeping track of multiple iterations of documents as updates are made.
Support preparation for annual audit.
Assist Director of Finance with annual state tax filings and payments by completing forms, helping to manage the signature process, and mailing materials.
Maintain a digital filing system of financial records to keep information easily accessible.
Lead the process of moving hard copy files to a well-organized digital filing system.
Administration
Manage scheduling for the CEO using Calendly, where appropriate, but also directly coordinating with high-level donors, partners, and others.
Book CEO work travel and work meeting reservations.
Support the CEO with knowledge capture (meeting notes and next steps) and drafting emails, follow-ups, and thank yous.
Manage and submit expense reports, and handle purchases on the CEO’s behalf.
Provide support for other administrative items as required.
Other Related Duties, As Requested
Qualifications
At least one year of relevant work or strong internship experience in an office environment.
Extremely organized with meticulous attention to detail and follow-through.
Ability to both work well independently and seek support and points of escalation when needed.
High level of professional written and verbal communication with good interpersonal skills.
Ability to handle sensitive information about financials, donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ ).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Familiarity with Quickbooks or other accounting systems and principles is a plus, but training is available.
Experience with donor database software (we use Salesforce) preferred. Training on our system is available.
Experience communicating and/or scheduling with individuals from diverse backgrounds, especially over email.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Resolution Project
420 Lexington Ave New York, NY 10170
Location: New York, NY
Classification: Exempt, full-time
Reporting To: CEO
Start Date: Immediately
Salary Range: $120,000-$150,000
Work Environment: Hybrid (in NYC office at least 2 days per week)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
Resolution seeks to hire a Director of Development (“Director”) as a frontline fundraiser, department head, and key member of the leadership team. The Director will provide clear vision, leadership, and direction on effective strategies for meeting Resolution’s annual revenue goals ($3.4MM) and growing its revenue potential to support greater impact for years to come. This individual will work closely with the CEO to design fundraising approaches and deploy the CEO and Board for maximum effectiveness. The Director will manage a portfolio of existing corporate and foundation relationships; and identify, cultivate, solicit and steward new individual, foundation and corporate donors. This individual will also oversee existing department systems, staff, and practices to direct scaling efforts. Resolution has a strong Board and Advisory Board in place with whom the Director will partner to cultivate, solicit, and steward donors. The Director will partner with an events consultant, staff, and volunteers to plan, execute, and grow two major annual fundraising events, two large annual campaigns, as well as several smaller events throughout the year. The Director will also work with volunteer leadership to support various fundraising activities for the broader volunteer community. The Director will lead a department including an Assistant Director of Communications, Senior Community Engagement Associate, Development Coordinator, and soon-to-be hired Development Associate, and will be responsible for directly managing 2-3 of these individuals.
This opportunity is perfect for someone who is skilled in fundraising and who thrives at building and sustaining meaningful relationships. The position requires a passionate, detail-oriented, hard-working individual who can set direction, execute on planned activities, and build deep and lasting relationships with donors and team members. The successful candidate will have a proven track record of success in front-line fundraising and will bring the ability to expand on Resolution’s existing base.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – and be willing to travel occasionally.
Key responsibilities
Fundraising Strategy
Work with the CEO to design, execute, manage, and evaluate a comprehensive fundraising strategy that allows the organization to grow and increase our impact.
Develop and deepen relationships with foundation and corporate prospects and partners, and expand Resolution’s network of individual donors.
Grow a scalable, renewable major gifts program.
Design, execute, and assess giving campaigns and donor appeals.
Oversee all fundraising communications strategy for the organization, serving as a thought partner to the Assistant Director of Communications and CEO.
Direct Fundraising
Manage and expand a portfolio of individual donors and prospects with the capacity to make major gifts, leading face-to-face solicitations and other direct engagement, and deploying the CEO to participate in or lead solicitations where appropriate.
Proactively develop goals, strategies, cultivation, solicitation and stewardship plans for each donor, ensuring that each one receives frequent personalized engagement, with the support of the rest of the development team.
Oversee messaging, talking points, proposals, and materials for development activity created by the development and communications team.
Supervise staff members conducting prospect research, donor outreach, Salesforce data management, and creation of fundraising activity reports.
Secure and steward event sponsors.
Leadership
Manage, mentor, and support all Development & Communications staff.
Provide goals and projections to inform the annual budgeting process.
Attend board meetings and work with board members to assist with fundraising objectives.
Represent Resolution at relevant conferences, workshops and meetings.
Actively participate in organization-wide strategy discussions and ongoing conversations as a Department Head.
Foster a collaborative environment and manage cross-organizational relationships.
Lead on special projects as determined by opportunity and need.
Other duties as requested.
Qualifications
The ideal candidate has at least 7 years of demonstrated fundraising experience and success with progressively increasing responsibility.
Experience building and growing a major and HNWI donor program with demonstrated success in revenue growth
Demonstrated ability to work effectively with many constituencies, including board members, corporate partners, donors who are volunteers, family offices and foundations, institutional funders, and ultra-high net worth prospects
Strong network within the philanthropic community
Prior management experience
Excellent interpersonal, written, and verbal communication skills with vigilant attention to detail and demonstrated ability to meet high-quality standards
Computer literacy, including extensive knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite
Experience with donor database software (Salesforce preferred, but training is available)
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ )
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing a team and administering a department
Experience working in the social entrepreneurship space and an understanding of the major funders.
Benefits
Resolution does our best to provide a competitive benefits package to our team. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, covered at 100% for the employee. Full time staff also have access to generous paid time off and robust professional development opportunities. In addition, employees may opt into FSA, HSA, transit check, and other voluntary insurance policies.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Mar 18, 2022
Full time
Location: New York, NY
Classification: Exempt, full-time
Reporting To: CEO
Start Date: Immediately
Salary Range: $120,000-$150,000
Work Environment: Hybrid (in NYC office at least 2 days per week)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
Resolution seeks to hire a Director of Development (“Director”) as a frontline fundraiser, department head, and key member of the leadership team. The Director will provide clear vision, leadership, and direction on effective strategies for meeting Resolution’s annual revenue goals ($3.4MM) and growing its revenue potential to support greater impact for years to come. This individual will work closely with the CEO to design fundraising approaches and deploy the CEO and Board for maximum effectiveness. The Director will manage a portfolio of existing corporate and foundation relationships; and identify, cultivate, solicit and steward new individual, foundation and corporate donors. This individual will also oversee existing department systems, staff, and practices to direct scaling efforts. Resolution has a strong Board and Advisory Board in place with whom the Director will partner to cultivate, solicit, and steward donors. The Director will partner with an events consultant, staff, and volunteers to plan, execute, and grow two major annual fundraising events, two large annual campaigns, as well as several smaller events throughout the year. The Director will also work with volunteer leadership to support various fundraising activities for the broader volunteer community. The Director will lead a department including an Assistant Director of Communications, Senior Community Engagement Associate, Development Coordinator, and soon-to-be hired Development Associate, and will be responsible for directly managing 2-3 of these individuals.
This opportunity is perfect for someone who is skilled in fundraising and who thrives at building and sustaining meaningful relationships. The position requires a passionate, detail-oriented, hard-working individual who can set direction, execute on planned activities, and build deep and lasting relationships with donors and team members. The successful candidate will have a proven track record of success in front-line fundraising and will bring the ability to expand on Resolution’s existing base.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – and be willing to travel occasionally.
Key responsibilities
Fundraising Strategy
Work with the CEO to design, execute, manage, and evaluate a comprehensive fundraising strategy that allows the organization to grow and increase our impact.
Develop and deepen relationships with foundation and corporate prospects and partners, and expand Resolution’s network of individual donors.
Grow a scalable, renewable major gifts program.
Design, execute, and assess giving campaigns and donor appeals.
Oversee all fundraising communications strategy for the organization, serving as a thought partner to the Assistant Director of Communications and CEO.
Direct Fundraising
Manage and expand a portfolio of individual donors and prospects with the capacity to make major gifts, leading face-to-face solicitations and other direct engagement, and deploying the CEO to participate in or lead solicitations where appropriate.
Proactively develop goals, strategies, cultivation, solicitation and stewardship plans for each donor, ensuring that each one receives frequent personalized engagement, with the support of the rest of the development team.
Oversee messaging, talking points, proposals, and materials for development activity created by the development and communications team.
Supervise staff members conducting prospect research, donor outreach, Salesforce data management, and creation of fundraising activity reports.
Secure and steward event sponsors.
Leadership
Manage, mentor, and support all Development & Communications staff.
Provide goals and projections to inform the annual budgeting process.
Attend board meetings and work with board members to assist with fundraising objectives.
Represent Resolution at relevant conferences, workshops and meetings.
Actively participate in organization-wide strategy discussions and ongoing conversations as a Department Head.
Foster a collaborative environment and manage cross-organizational relationships.
Lead on special projects as determined by opportunity and need.
Other duties as requested.
Qualifications
The ideal candidate has at least 7 years of demonstrated fundraising experience and success with progressively increasing responsibility.
Experience building and growing a major and HNWI donor program with demonstrated success in revenue growth
Demonstrated ability to work effectively with many constituencies, including board members, corporate partners, donors who are volunteers, family offices and foundations, institutional funders, and ultra-high net worth prospects
Strong network within the philanthropic community
Prior management experience
Excellent interpersonal, written, and verbal communication skills with vigilant attention to detail and demonstrated ability to meet high-quality standards
Computer literacy, including extensive knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite
Experience with donor database software (Salesforce preferred, but training is available)
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ )
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing a team and administering a department
Experience working in the social entrepreneurship space and an understanding of the major funders.
Benefits
Resolution does our best to provide a competitive benefits package to our team. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, covered at 100% for the employee. Full time staff also have access to generous paid time off and robust professional development opportunities. In addition, employees may opt into FSA, HSA, transit check, and other voluntary insurance policies.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
WHO WE ARE SER-Jobs is a nonprofit community organization that educates and equips people in the Texas Gulf Coast Region who come from low-income backgrounds or who have significant barriers to employment. We believe the power and purpose of work can transform lives and communities. SER is the Spanish verb, "to be," so that is exactly what we impart on the people we serve - that they can be whatever they want "to be."
Brighter Futures: We empower our clients "to be" the best they can, and "to be" in the career path that fits their talents and interests.
Better Opportunities: SER engages employers in strong growth industries "to be" an opportunity of a lifetime to someone who needs a second chance (or maybe even a first).
Bigger Network: We aim "to be" in strong partnerships with complementary organizations throughout the communities we serve.
VISION To be the premier workforce opportunity provider in the Texas Gulf Coast Region. MISSION STATEMENT To help individuals from low-income communities transform their lives through education, training employment, and financial empowerment services. VALUES Accountability ~ Innovation ~ Respect ~ Excellence ~ Equality ABOUT THE POSITION Job Title: Executive Assistant FLSA Status: Exempt Department: Administration Reports To: Chief Executive Officer & Chief Operating Officer Typical Workdays: Monday – Friday Typical Work Hours: 8:00 a.m. to 5:00 p.m. Overtime Required: N/A Education: Associate’s Degree in a related field. Bachelor’s degree preferred. Related Experience: Minimum of five (5) years of related experience working as an Administrative Support professional reporting to senior management required. Minimum of three (3) years of experience in a fast-paced environment (really fast paced!), supporting senior executives, strongly preferred. Training: N/A Licenses & Certifications: N/A POSITION SUMMARY The Executive Assistant will provide executive-level support for the Chief Executive Officer (CEO) and the Chief Operating Officer (COO). This position works closely with the senior leadership team to perform the highest level of administrative duties. This position will also work independently and proactively on numerous complex administrative tasks, exercising the utmost discretion, and delivering independent and sound judgment on a consistent basis. Such duties include but are not limited to attending meetings and keeping minutes, receiving and screening phone calls, booking (and unbooking) travel, scheduling (and rescheduling) meetings, keeping track of time and expenses, maintaining an executive's schedule, assisting in planning appointments, board meetings, conferences etc., managing information technology, creating presentations or proposals. This position is responsible for handling highly confidential documents and information, communication and information management, and managing supplies and events. This position is also responsible for providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, and arranging conference calls. ESSENTIAL FUNCTIONS BOARD LIAISON:
Serve as liaison to three (3) Boards of Directors, regularly communicating with the Boards and providing information as needed.
Perform coordination duties for Committees, Boards and other meetings to include preparing agendas; recording, transcribing, and distributing minutes; keeping track of attendance; preparing meeting packets; and arranging for meeting space and food delivery; and also keeping the Board Directory up to date.
Conduct research, compile data, and prepare papers for consideration and presentation by Executives, Committees, and Boards of Directors.
Meet with individuals, special interest groups, and others on behalf of Executives, Committees, and Boards of Directors.
Other pertinent and appropriate duties as assigned.
ADMINISTRATIVE SUPPORT
Organize and schedule internal and external meetings and events.
Efficiently and expeditiously manage the CEO’s schedule to ensure stakeholder needs are being met and activities are coordinated in a timely manner.
Coordinate all office and administrative support duties including answering the phone, directing calls to others as appropriate, make arrangements for visitors, invoice processing and coding, records management, and other administrative needs.
Work directly with Board Members, Committee Chairs and senior staff to organize and coordinate meetings, reports, address needs and concerns in a professional manner.
Understand the travel policy, passport and Visa requirements, travel advisories, and required immunizations for international travel.
Participate in business continuity planning and activities including natural disaster and pandemic response.
Maintain various Microsoft Outlook email distribution lists, Microsoft SharePoint sites, and Microsoft Teams activities.
Define methodology, monitoring, and assuring compliance with document retention policy and procedures.
Plan and coordinate logistics and materials for meetings, team retreats, and other events as needed.
Work collaboratively and coordinate with other Administrative Assistants across the organization for planning and implementing events and meetings during the year.
Read, sort, and analyze incoming correspondence, memos, submissions, emails, abstracts, protocols, and reports in order to determine their significance and plan their distribution.
Maintain an efficient system of distribution lists and organizational charts to ensure efficient generation of correspondence and communication.
Manage the flow of information, organizing appointments, and maintaining up-to-date calendars to ensure effective prioritization of tasks.
Coordinate logistics for meetings, conferences, events, etc. to maximize time, efficiency, and value.
Manage purchase requisitions and vendor payments in support of strategic activities and processing of monthly expenses.
Initiate office equipment service calls and follows up to ensure that required maintenance/repairs are performed in a timely manner.
Other pertinent and appropriate duties as assigned.
EXECUTIVE SUPPORT:
Advise the CEO and COO on time and calendar by anticipating needs, reading, researching, drafting and routing correspondence; collecting and analyzing information; and initiating and troubleshooting communications.
Proactively manage the CEO’s and COO’s calendars so that their time is used effectively and efficiently; including planning work projects and scheduling of appointments with senior management and other internal and external meetings.
Understand the CEO’s and COO’s plans and objectives; read and interpret activities and proactively anticipate opportunities that assist in meeting the plans/objectives.
Coordinate point-to-point travel needs as necessary including booking all travel and hotels, directions, commuting time, and ground transportation.
Maintain regular contact with the CEO and/or COO during travel periods to communicate and initiate appropriate travel changes and advise of other issues requiring attention during that time.
Ensure the CEO & COO are prepared for all meetings. Provide all necessary pre-reading and background information in preparation for meetings.
Maintain discreet coordination of sensitive, leally privileged company and personal executive information to ensure confidentiality.
Act as the eyes and ears, providing input and feedback to the CEO & COO on all matters.
Represent the CEO & COO at community and business functions.
Manage various special projects as assigned by the CEO & COO.
Keep track of the CEO’s and COO’s expense reports and timesheets and submit to Accounting and Payroll in a timely manner.
Organize and expedite the flow of work through the executive offices in a timely manner to assist in alleviating the executive workload.
Liaise with senior-level employees and external contacts on behalf of the supported executive.
Other pertinent and appropriate duties as assigned.
CUSTOMER SERVICE
Build effective working relationships with key stakeholders; support administrative aspects of SER Jobs’ internal commitments.
Role model healthy relationships in the work environment such as mitigation of conflict, leading problem-solving, and resolution efforts.
Handle highly confidential documents, protecting the organization’s confidential information, communication, and information management.
Use sound judgment to prioritize effectively in matters of a routine and non-routine nature to maximize and conserve time.
Other pertinent and appropriate duties as assigned.
QUALIFICATIONS
Associate’s degree required. Bachelor’s degree preferred.
Minimum of five years of related experience working as an Administrative Support professional reporting to senior management required.
Minimum of 3 years of experience in a fast-paced environment (really fast paced!), supporting senior executives, strongly preferred.
Advanced skills in the Microsoft Office suite required.
Experienced in handling a wide range of administrative and executive support related tasks and the ability to work independently with little or no supervision.
Must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.
Ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.
Ability to work in highly collaborative and deadline driven environment.
Demonstrates professional manner and ability to influence in dealings with others.
Strong process and system orientation; promotes group effectiveness.
Ability to anticipate barriers and provide alternative solutions.
Ability to manage ambiguity and multiple priorities inherent in an entrepreneurial environment.
Outstanding organizational skills and high attention to detail; outstanding written and oral communication skills.
Ability to self-direct and prioritize among competing goals and to initiate process improvements.
Flexibility and willingness to contribute when necessary on projects outside of own department.
Strong achievement orientation with exceptional time management skills and demonstrated ability to multitask.
Strong work ethic coupled with an enthusiastic and passionate approach to one’s work.
Be highly organized, detail-oriented and discreet and be able to exercise tact and diplomacy.
Demonstrate project management skills to plan and deliver on established tactical and strategic goals.
Demonstrate an excellent aptitude for building productive relationships with internal teams and key stakeholders.
Ability to multi-task effectively and balance priorities in an ever changing, fast-moving, time-sensitive environment.
Sound judgment and high sense of accountability.
Discretion in working with highly confidential matters and material.
Ability to builds and maintains effective and trusting working relationships.
Comprehensive knowledge of SERJobs including our annual initiatives, strategic plan, vision, mission, and core values.
Ability to oversee administrative support in a fast-paced, high-volume, and rapidly changing client service environment.
Reasonable accommodations will be made to ensure that the essential job functions can be performed and not hinder the employee's performance due to physical, mental, or emotional impairment, and does not cause undue hardship for the Company.
Aug 09, 2021
Full time
WHO WE ARE SER-Jobs is a nonprofit community organization that educates and equips people in the Texas Gulf Coast Region who come from low-income backgrounds or who have significant barriers to employment. We believe the power and purpose of work can transform lives and communities. SER is the Spanish verb, "to be," so that is exactly what we impart on the people we serve - that they can be whatever they want "to be."
Brighter Futures: We empower our clients "to be" the best they can, and "to be" in the career path that fits their talents and interests.
Better Opportunities: SER engages employers in strong growth industries "to be" an opportunity of a lifetime to someone who needs a second chance (or maybe even a first).
Bigger Network: We aim "to be" in strong partnerships with complementary organizations throughout the communities we serve.
VISION To be the premier workforce opportunity provider in the Texas Gulf Coast Region. MISSION STATEMENT To help individuals from low-income communities transform their lives through education, training employment, and financial empowerment services. VALUES Accountability ~ Innovation ~ Respect ~ Excellence ~ Equality ABOUT THE POSITION Job Title: Executive Assistant FLSA Status: Exempt Department: Administration Reports To: Chief Executive Officer & Chief Operating Officer Typical Workdays: Monday – Friday Typical Work Hours: 8:00 a.m. to 5:00 p.m. Overtime Required: N/A Education: Associate’s Degree in a related field. Bachelor’s degree preferred. Related Experience: Minimum of five (5) years of related experience working as an Administrative Support professional reporting to senior management required. Minimum of three (3) years of experience in a fast-paced environment (really fast paced!), supporting senior executives, strongly preferred. Training: N/A Licenses & Certifications: N/A POSITION SUMMARY The Executive Assistant will provide executive-level support for the Chief Executive Officer (CEO) and the Chief Operating Officer (COO). This position works closely with the senior leadership team to perform the highest level of administrative duties. This position will also work independently and proactively on numerous complex administrative tasks, exercising the utmost discretion, and delivering independent and sound judgment on a consistent basis. Such duties include but are not limited to attending meetings and keeping minutes, receiving and screening phone calls, booking (and unbooking) travel, scheduling (and rescheduling) meetings, keeping track of time and expenses, maintaining an executive's schedule, assisting in planning appointments, board meetings, conferences etc., managing information technology, creating presentations or proposals. This position is responsible for handling highly confidential documents and information, communication and information management, and managing supplies and events. This position is also responsible for providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, and arranging conference calls. ESSENTIAL FUNCTIONS BOARD LIAISON:
Serve as liaison to three (3) Boards of Directors, regularly communicating with the Boards and providing information as needed.
Perform coordination duties for Committees, Boards and other meetings to include preparing agendas; recording, transcribing, and distributing minutes; keeping track of attendance; preparing meeting packets; and arranging for meeting space and food delivery; and also keeping the Board Directory up to date.
Conduct research, compile data, and prepare papers for consideration and presentation by Executives, Committees, and Boards of Directors.
Meet with individuals, special interest groups, and others on behalf of Executives, Committees, and Boards of Directors.
Other pertinent and appropriate duties as assigned.
ADMINISTRATIVE SUPPORT
Organize and schedule internal and external meetings and events.
Efficiently and expeditiously manage the CEO’s schedule to ensure stakeholder needs are being met and activities are coordinated in a timely manner.
Coordinate all office and administrative support duties including answering the phone, directing calls to others as appropriate, make arrangements for visitors, invoice processing and coding, records management, and other administrative needs.
Work directly with Board Members, Committee Chairs and senior staff to organize and coordinate meetings, reports, address needs and concerns in a professional manner.
Understand the travel policy, passport and Visa requirements, travel advisories, and required immunizations for international travel.
Participate in business continuity planning and activities including natural disaster and pandemic response.
Maintain various Microsoft Outlook email distribution lists, Microsoft SharePoint sites, and Microsoft Teams activities.
Define methodology, monitoring, and assuring compliance with document retention policy and procedures.
Plan and coordinate logistics and materials for meetings, team retreats, and other events as needed.
Work collaboratively and coordinate with other Administrative Assistants across the organization for planning and implementing events and meetings during the year.
Read, sort, and analyze incoming correspondence, memos, submissions, emails, abstracts, protocols, and reports in order to determine their significance and plan their distribution.
Maintain an efficient system of distribution lists and organizational charts to ensure efficient generation of correspondence and communication.
Manage the flow of information, organizing appointments, and maintaining up-to-date calendars to ensure effective prioritization of tasks.
Coordinate logistics for meetings, conferences, events, etc. to maximize time, efficiency, and value.
Manage purchase requisitions and vendor payments in support of strategic activities and processing of monthly expenses.
Initiate office equipment service calls and follows up to ensure that required maintenance/repairs are performed in a timely manner.
Other pertinent and appropriate duties as assigned.
EXECUTIVE SUPPORT:
Advise the CEO and COO on time and calendar by anticipating needs, reading, researching, drafting and routing correspondence; collecting and analyzing information; and initiating and troubleshooting communications.
Proactively manage the CEO’s and COO’s calendars so that their time is used effectively and efficiently; including planning work projects and scheduling of appointments with senior management and other internal and external meetings.
Understand the CEO’s and COO’s plans and objectives; read and interpret activities and proactively anticipate opportunities that assist in meeting the plans/objectives.
Coordinate point-to-point travel needs as necessary including booking all travel and hotels, directions, commuting time, and ground transportation.
Maintain regular contact with the CEO and/or COO during travel periods to communicate and initiate appropriate travel changes and advise of other issues requiring attention during that time.
Ensure the CEO & COO are prepared for all meetings. Provide all necessary pre-reading and background information in preparation for meetings.
Maintain discreet coordination of sensitive, leally privileged company and personal executive information to ensure confidentiality.
Act as the eyes and ears, providing input and feedback to the CEO & COO on all matters.
Represent the CEO & COO at community and business functions.
Manage various special projects as assigned by the CEO & COO.
Keep track of the CEO’s and COO’s expense reports and timesheets and submit to Accounting and Payroll in a timely manner.
Organize and expedite the flow of work through the executive offices in a timely manner to assist in alleviating the executive workload.
Liaise with senior-level employees and external contacts on behalf of the supported executive.
Other pertinent and appropriate duties as assigned.
CUSTOMER SERVICE
Build effective working relationships with key stakeholders; support administrative aspects of SER Jobs’ internal commitments.
Role model healthy relationships in the work environment such as mitigation of conflict, leading problem-solving, and resolution efforts.
Handle highly confidential documents, protecting the organization’s confidential information, communication, and information management.
Use sound judgment to prioritize effectively in matters of a routine and non-routine nature to maximize and conserve time.
Other pertinent and appropriate duties as assigned.
QUALIFICATIONS
Associate’s degree required. Bachelor’s degree preferred.
Minimum of five years of related experience working as an Administrative Support professional reporting to senior management required.
Minimum of 3 years of experience in a fast-paced environment (really fast paced!), supporting senior executives, strongly preferred.
Advanced skills in the Microsoft Office suite required.
Experienced in handling a wide range of administrative and executive support related tasks and the ability to work independently with little or no supervision.
Must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.
Ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.
Ability to work in highly collaborative and deadline driven environment.
Demonstrates professional manner and ability to influence in dealings with others.
Strong process and system orientation; promotes group effectiveness.
Ability to anticipate barriers and provide alternative solutions.
Ability to manage ambiguity and multiple priorities inherent in an entrepreneurial environment.
Outstanding organizational skills and high attention to detail; outstanding written and oral communication skills.
Ability to self-direct and prioritize among competing goals and to initiate process improvements.
Flexibility and willingness to contribute when necessary on projects outside of own department.
Strong achievement orientation with exceptional time management skills and demonstrated ability to multitask.
Strong work ethic coupled with an enthusiastic and passionate approach to one’s work.
Be highly organized, detail-oriented and discreet and be able to exercise tact and diplomacy.
Demonstrate project management skills to plan and deliver on established tactical and strategic goals.
Demonstrate an excellent aptitude for building productive relationships with internal teams and key stakeholders.
Ability to multi-task effectively and balance priorities in an ever changing, fast-moving, time-sensitive environment.
Sound judgment and high sense of accountability.
Discretion in working with highly confidential matters and material.
Ability to builds and maintains effective and trusting working relationships.
Comprehensive knowledge of SERJobs including our annual initiatives, strategic plan, vision, mission, and core values.
Ability to oversee administrative support in a fast-paced, high-volume, and rapidly changing client service environment.
Reasonable accommodations will be made to ensure that the essential job functions can be performed and not hinder the employee's performance due to physical, mental, or emotional impairment, and does not cause undue hardship for the Company.
Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 53 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.
The National Wildlife Federation believes that in order to save wildlife and ourselves, we need to ensure that everyone in America has clean air and water, safe communities, easy and equitable access to the daily benefits of nature, and protection from the ravages of climate change. These basic needs, equally necessary and urgent for all people, are foundational to bringing the conservation movement and ethos into the 21st century.
The Director of the Office of the President is a key partner to the President and CEO, focusing time on the highest priority strategic initiatives to advance of the Federation’s mission. This position provides executive support and manages the day-to-day operations of the Office of the President (OP). The Director is welcoming and equitable in access to the President and CEO, collaborating with staff across the organization, and engages regularly with Board members, affiliates, donors, external partners, government and administration officials, and the general public.
The Director reports to the President and CEO and supervises an Executive Assistant who assists with scheduling, meeting preparations, correspondence, and expense reports.
In this role you will:
Lead Operations: Responsible for the day-to-day operations, work flow and quality control of the Office of the President, including supervision of and close coordination with the Executive Assistant. Oversees the President and CEO’s calendar and travel planning, the preparation of meeting materials and briefings, the timely completion and submission of expense reports and relationship management inputs, and the completion of various signature requests. Supports the organization’s Executive steering committee. Convenes standing check-ins with key staff to operationalize the President and CEO’s calendar, harmonize workflows, clarify deliverables, and address urgent priorities.
Support Scheduling: Ensures adequate time is given to strategic priorities of the President and CEO. Prioritizes internal and external equity and justice efforts and anti-racism meetings, events and trainings. Assists in prioritizing speaking and travel requests and interacts with internal and external colleagues at all levels to finalize logistics. Partners with colleagues in Philanthropy in managing the President and CEO’s portfolio of donors and prospects, dedicating sufficient time for relationship building and implementing engagement strategies.
Budget Management: Administers the budget for the Office of the President with input from the Executive Assistant. Responsible for monitoring and adhering to the budget, iBudget (NWF's internal budgeting system) entries, and financial reporting and reprojections.
OP Communications: Responsible for communications from the President and CEO. Works collaboratively with staff across the organization to finalize various collaterals sent on behalf of or under the signature of the President and CEO, including funding proposals and reports, fundraising appeals, invitations, etc. Entails light writing of correspondence from the President’s Office and editing of material produced by others. Consistently takes special care to correct white supremacy culture language in correspondence going out over the President and CEO’s signature. Coordinates with the Executive Assistant to finalize correspondence. Maintains and monitors the public ‘President’ email account, responding to emails to this account as appropriate and redirecting emails to others for action and response as necessary.
Culture: Demonstrates commitment to help NWF become an anti-racist organization. The position is self-aware and models an inclusive and equitable work culture. Dedicates time and energy to ongoing equity work and growth and collaborates with team members to help them develop in this area.
Execute Various Workflows: Approves expense reports and timecards on behalf of the President and CEO for direct reports to the President and CEO. Oversees expense report preparation for the President and CEO and submits timecards for the President and CEO. Monitors and accurately reports lobbying time for the President and CEO. Approves expense reports and timecards for the Executive Assistant.
Fundraising and Relationship Management: Assists the President and CEO in effectively managing a portfolio of major funders, prospective supporters, and key partners. Works closely with the Chief Development Officer and other Philanthropy and Program staff on a range of fundraising and prospect cultivation activities. Also partners with the Senior Manager of Meetings and Governance and other key staff in building and managing relationships with volunteer leaders comprising the Federation’s governance structures. Ensures the President and CEO’s activities are well documented in CRM.
Experience: Strong administrative and communications skills coupled with experience in executive offices in government, non-profits, or business or other high-functioning and public-facing environments will serve this role well. The Director is a capable manager and teambuilder/team player, adept in delegation, communication, coordination, and follow through.
Competencies:
Self-Awareness & Learning
Exhibits a commitment to continuous learning and growth and models this approach with others
Dedicated to deepening understanding of cultural and systemic racism and the intersectionality of multiple forms of social inequality
Demonstrates awareness of positional power and privilege (both personally and professionally) and its attendant impacts
Consistently brings a high level of empathy and social skills to work and interpersonal interactions
Authentic Relationships & Community Partnerships
Maintains a sophisticated understanding of how group dynamics impact supervisory relationships, organizational culture, partnerships, campaigns and coalition work
Demonstrates capacity to maintain relationships across difference and create greater psychological safety in the workplace
Acknowledges when mistakes are made and harm is done; works to repair breaches in relationships
Openly holds space, and invites others into conversations during sensitive engagements, exhibiting a responsible and respectful demeanor with colleagues and partners
Endeavors to be a recognizable and approachable leader in the organization, proactively building working relationships across programs, teams, and offices
Direct Communication
Exhibits strong interpersonal skills rooted in teamwork, diplomacy, and respect
Provides clear and direct communication
Strives to match intent and impact in all interactions
Works proactively to resolve conflicts and misunderstandings toward restorative solutions; attends to conflicts as opportunities for learning and growth
Supervision & Power Sharing
Supports the leadership, success, and professional development of staff members, with a commitment to utilizing power to ensure equitable access and opportunities for staff of color and with other marginalized identities
Consistently provides positive and developmental feedback to support growth of team members
Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them
Intentionally shares power through decision-making, clear definition of roles and responsibilities, effective delegation, and equitable access to resources
Helps establish clear roles and responsibilities when delegating authority to others, and, working with teams, helps to clarify who is doing what and when in the implementation of strategy.
Innovation
Actively seeks new solutions to persistent problems by engaging a diversity of perspectives and experiences
Practices both/and thinking and the ability to accept ambiguity
Demonstrates willingness to take risks, pilot new approaches, learn from failure, and continually improve efforts
Equity Analysis & Action :
Motivated by values of equity and responsibility to those most marginalized
Committed to deepening an environmental justice approach in policy priorities, program development and partner engagement
Demonstrates awareness of the attributes associated with a white dominant culture and takes actions to dismantle hierarchies of oppression within that culture
Dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work
Travel Requirements:
Attends Board meetings and select Federation events and gatherings, establishing an identifiable and approachable presence. Occasionally travels for team meetings and trainings. Approximately 10-12 overnights per year.
Application:
Applications will be reviewed on a rolling basis.
The salary range for this position begins in the low 80’s.
The National Wildlife Federation values work-life balance and a family-friendly atmosphere. Our paid time-off includes 3 weeks of vacation leave, open wellbeing leave, 10 paid holidays, 3 floating holidays, a week-long winter break, and additional leave options, per year. In addition, our benefits package includes medical, dental, and vision insurance, company paid life insurance, AD&D, short and long-term disability, 16 weeks of paid FMLA leave, 403b retirement plan with employer matching and annual contribution, adoption benefits, and flexible work options including telecommuting, non-traditional work hours, and compressed work weeks. Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers .
We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train, compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at nwf.org/equity .
If you have a disability and require an accommodation or assistance with our online application process, please tell us how we can help by calling us at 703-438-6244.
The requirements listed in our job descriptions are guidelines, not hard and fast rules, and if you have 75% of the qualifications listed we encourage you to apply. Your experience refers to paid and unpaid experience, including volunteer work, which helps build the competencies, knowledge, and skills that translates directly to our openings. Applying gives you the opportunity to be considered.
Candidates should submit a cover letter and resume.
If selected for this position, a background check will be conducted.
Apr 06, 2021
Full time
Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 53 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.
The National Wildlife Federation believes that in order to save wildlife and ourselves, we need to ensure that everyone in America has clean air and water, safe communities, easy and equitable access to the daily benefits of nature, and protection from the ravages of climate change. These basic needs, equally necessary and urgent for all people, are foundational to bringing the conservation movement and ethos into the 21st century.
The Director of the Office of the President is a key partner to the President and CEO, focusing time on the highest priority strategic initiatives to advance of the Federation’s mission. This position provides executive support and manages the day-to-day operations of the Office of the President (OP). The Director is welcoming and equitable in access to the President and CEO, collaborating with staff across the organization, and engages regularly with Board members, affiliates, donors, external partners, government and administration officials, and the general public.
The Director reports to the President and CEO and supervises an Executive Assistant who assists with scheduling, meeting preparations, correspondence, and expense reports.
In this role you will:
Lead Operations: Responsible for the day-to-day operations, work flow and quality control of the Office of the President, including supervision of and close coordination with the Executive Assistant. Oversees the President and CEO’s calendar and travel planning, the preparation of meeting materials and briefings, the timely completion and submission of expense reports and relationship management inputs, and the completion of various signature requests. Supports the organization’s Executive steering committee. Convenes standing check-ins with key staff to operationalize the President and CEO’s calendar, harmonize workflows, clarify deliverables, and address urgent priorities.
Support Scheduling: Ensures adequate time is given to strategic priorities of the President and CEO. Prioritizes internal and external equity and justice efforts and anti-racism meetings, events and trainings. Assists in prioritizing speaking and travel requests and interacts with internal and external colleagues at all levels to finalize logistics. Partners with colleagues in Philanthropy in managing the President and CEO’s portfolio of donors and prospects, dedicating sufficient time for relationship building and implementing engagement strategies.
Budget Management: Administers the budget for the Office of the President with input from the Executive Assistant. Responsible for monitoring and adhering to the budget, iBudget (NWF's internal budgeting system) entries, and financial reporting and reprojections.
OP Communications: Responsible for communications from the President and CEO. Works collaboratively with staff across the organization to finalize various collaterals sent on behalf of or under the signature of the President and CEO, including funding proposals and reports, fundraising appeals, invitations, etc. Entails light writing of correspondence from the President’s Office and editing of material produced by others. Consistently takes special care to correct white supremacy culture language in correspondence going out over the President and CEO’s signature. Coordinates with the Executive Assistant to finalize correspondence. Maintains and monitors the public ‘President’ email account, responding to emails to this account as appropriate and redirecting emails to others for action and response as necessary.
Culture: Demonstrates commitment to help NWF become an anti-racist organization. The position is self-aware and models an inclusive and equitable work culture. Dedicates time and energy to ongoing equity work and growth and collaborates with team members to help them develop in this area.
Execute Various Workflows: Approves expense reports and timecards on behalf of the President and CEO for direct reports to the President and CEO. Oversees expense report preparation for the President and CEO and submits timecards for the President and CEO. Monitors and accurately reports lobbying time for the President and CEO. Approves expense reports and timecards for the Executive Assistant.
Fundraising and Relationship Management: Assists the President and CEO in effectively managing a portfolio of major funders, prospective supporters, and key partners. Works closely with the Chief Development Officer and other Philanthropy and Program staff on a range of fundraising and prospect cultivation activities. Also partners with the Senior Manager of Meetings and Governance and other key staff in building and managing relationships with volunteer leaders comprising the Federation’s governance structures. Ensures the President and CEO’s activities are well documented in CRM.
Experience: Strong administrative and communications skills coupled with experience in executive offices in government, non-profits, or business or other high-functioning and public-facing environments will serve this role well. The Director is a capable manager and teambuilder/team player, adept in delegation, communication, coordination, and follow through.
Competencies:
Self-Awareness & Learning
Exhibits a commitment to continuous learning and growth and models this approach with others
Dedicated to deepening understanding of cultural and systemic racism and the intersectionality of multiple forms of social inequality
Demonstrates awareness of positional power and privilege (both personally and professionally) and its attendant impacts
Consistently brings a high level of empathy and social skills to work and interpersonal interactions
Authentic Relationships & Community Partnerships
Maintains a sophisticated understanding of how group dynamics impact supervisory relationships, organizational culture, partnerships, campaigns and coalition work
Demonstrates capacity to maintain relationships across difference and create greater psychological safety in the workplace
Acknowledges when mistakes are made and harm is done; works to repair breaches in relationships
Openly holds space, and invites others into conversations during sensitive engagements, exhibiting a responsible and respectful demeanor with colleagues and partners
Endeavors to be a recognizable and approachable leader in the organization, proactively building working relationships across programs, teams, and offices
Direct Communication
Exhibits strong interpersonal skills rooted in teamwork, diplomacy, and respect
Provides clear and direct communication
Strives to match intent and impact in all interactions
Works proactively to resolve conflicts and misunderstandings toward restorative solutions; attends to conflicts as opportunities for learning and growth
Supervision & Power Sharing
Supports the leadership, success, and professional development of staff members, with a commitment to utilizing power to ensure equitable access and opportunities for staff of color and with other marginalized identities
Consistently provides positive and developmental feedback to support growth of team members
Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them
Intentionally shares power through decision-making, clear definition of roles and responsibilities, effective delegation, and equitable access to resources
Helps establish clear roles and responsibilities when delegating authority to others, and, working with teams, helps to clarify who is doing what and when in the implementation of strategy.
Innovation
Actively seeks new solutions to persistent problems by engaging a diversity of perspectives and experiences
Practices both/and thinking and the ability to accept ambiguity
Demonstrates willingness to take risks, pilot new approaches, learn from failure, and continually improve efforts
Equity Analysis & Action :
Motivated by values of equity and responsibility to those most marginalized
Committed to deepening an environmental justice approach in policy priorities, program development and partner engagement
Demonstrates awareness of the attributes associated with a white dominant culture and takes actions to dismantle hierarchies of oppression within that culture
Dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work
Travel Requirements:
Attends Board meetings and select Federation events and gatherings, establishing an identifiable and approachable presence. Occasionally travels for team meetings and trainings. Approximately 10-12 overnights per year.
Application:
Applications will be reviewed on a rolling basis.
The salary range for this position begins in the low 80’s.
The National Wildlife Federation values work-life balance and a family-friendly atmosphere. Our paid time-off includes 3 weeks of vacation leave, open wellbeing leave, 10 paid holidays, 3 floating holidays, a week-long winter break, and additional leave options, per year. In addition, our benefits package includes medical, dental, and vision insurance, company paid life insurance, AD&D, short and long-term disability, 16 weeks of paid FMLA leave, 403b retirement plan with employer matching and annual contribution, adoption benefits, and flexible work options including telecommuting, non-traditional work hours, and compressed work weeks. Applicants are invited to learn more about National Wildlife Federation’s benefits package at https://www.nwf.org/About-Us/Careers .
We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train, compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at nwf.org/equity .
If you have a disability and require an accommodation or assistance with our online application process, please tell us how we can help by calling us at 703-438-6244.
The requirements listed in our job descriptions are guidelines, not hard and fast rules, and if you have 75% of the qualifications listed we encourage you to apply. Your experience refers to paid and unpaid experience, including volunteer work, which helps build the competencies, knowledge, and skills that translates directly to our openings. Applying gives you the opportunity to be considered.
Candidates should submit a cover letter and resume.
If selected for this position, a background check will be conducted.
Consistently named one of the top D.C. start-ups to watch since 2016, Quorum builds software that helps public affairs professionals work smarter and move faster. Our philosophy is people-first, whether we're supporting team members in their careers or prioritizing our clients with a best-in-class customer success program. Quorum's clients use our tools to bring a modern approach to advocacy work in Congress, all 50 state legislatures, major U.S. cities, the European Union, and more than a dozen countries.
As Chief of Staff, you will report to Quorum’s Cofounder & CEO as a force multiplier for them and in the Quorum executive team. The Chief of Staff will perform a variety of complex administrative duties and projects to support the CEO. You must have strong project management skills, be highly organized, and resourceful. This individual must be able to handle private information, have strong business judgement, and be able to communicate with a variety of job functions. This position will also include some executive assistant responsibilities.
What You’ll Do
First Week: You will be responsible for our CEO’s calendar making sure they are focused on key priorities, scheduling internal and external meetings, and auditing to make sure their time is used wisely. You will also ensure that the CEO is prepared for key external meetings (e.g., receives an agenda for high-value prospective client meetings).
Second Week : You will work side-by-side with the CEO to plan and schedule Weekly Leadership Team Meetings. You will attend Leadership Team Meetings to take notes and document action items. Then, will follow-up with necessary stakeholders to ensure that all commitments are fulfilled on the agreed upon timeline or appropriately rescheduled.
First Month: You will run Quorum’s Objective and Key Result process making sure objectives are reported on, accomplished and that Quorum’s annual and quarterly strategic planning is successful.
First Six Months: You will act as the project manager for high priority cross-functional projects (e.g., determining and executing on a key partnership) that need to be completed in six months or less. You will contribute to the success of a high-growth start-up.
End of 2022: You will take everything you have learned working across the business and identify if you would like to stay in the Chief of Staff role or move into another part of the organization to continue growing your career.
About You
You are extremely organized and able to manage multiple priorities at once
You take pride in your attention to detail and maintain high quality standards
You are intellectually bright and you are able to quickly identify problems, propose solutions, and apply critical thinking to business priorities
You have a deep respect for and understand the importance of confidentiality
You are comfortable engaging in hard conversations to make sure that our Executive Teams’ schedule and allocation of time accurately reflects key company priorities
You are an attentive listener and are able to convert what you hear into concise action plans that you execute completely
You act with confidence and professionalism with internal and external stakeholders at all levels of an organization
You are able to empathize with others’ unique situations and regularly escalate concerns as appropriate
You are an all star candidate if you have previous professional experience working closely with senior leadership (e.g., CEO/CTO/COO)
You’re an engaged learner—you are eager to expand your skills, get your hands dirty, and find solutions to challenging problems that require tradeoffs
You are an especially strong candidate if are looking to gain exposure in the business world
You are an all star candidate if you graduated at the top of your class or you were significantly involved in extracurriculars in college
You are a great candidate if you have experience using metrics to make data driven decisions and think strategically
About the Operations Team:
We take pride in keeping the metaphorical train on its track at a high-growth start-up
We are the resident subject matter experts on business operations—our team covers sales operations, reporting and analytics, quality assurance, legal, and more.
We believe that precedent is not best practice—we are constantly striving to improve our own workflow. In doing so, we live by Quorum’s values to Take the Lead and Own the Execution
We pay attention to the details and have pride in the work we do, knowing that our team helps provides peace of mind to our team members, clients, and vendors
We're close as a company—we work together, spend time together, and value each others' ideas and input
Our Work Environment:
We usually work in a vibrant, sunlit space in our modern, open concept office . During the COVID-19 health crisis, most of our team members are working from home in locations around the world. Team members will have the option to work from home until at least June 1, 2021. Those that feel safe re-entering the office earlier can apply to be part of a pilot re-entry program. All candidates need to be willing and able to relocate to the Washington DC area in 2021
Our office building is located in the heart of downtown DC, easily accessible by metro, bus, and rideshares. It is also in close proximity to great restaurants, food trucks, shopping, and popular happy hour spots.
Our team loves to spend time doing fun things outside of the office, which we call Quorum Fun events . Past Quorum Fun events have included apple picking, yoga, and wine tasting
If you'd like to have a big impact at a fast-growing company that is changing the way the advocacy process works, drop us a line. We'd love to talk to you!
Compensation Structure
Base Salary: $50,000.00–$65,000.00
Benefits: 401(k), trans-inclusive health/dental/vision, 12-weeks paid maternity/paternity/adoption/fostering leave, unlimited PTO, and more.
Mar 10, 2021
Full time
Consistently named one of the top D.C. start-ups to watch since 2016, Quorum builds software that helps public affairs professionals work smarter and move faster. Our philosophy is people-first, whether we're supporting team members in their careers or prioritizing our clients with a best-in-class customer success program. Quorum's clients use our tools to bring a modern approach to advocacy work in Congress, all 50 state legislatures, major U.S. cities, the European Union, and more than a dozen countries.
As Chief of Staff, you will report to Quorum’s Cofounder & CEO as a force multiplier for them and in the Quorum executive team. The Chief of Staff will perform a variety of complex administrative duties and projects to support the CEO. You must have strong project management skills, be highly organized, and resourceful. This individual must be able to handle private information, have strong business judgement, and be able to communicate with a variety of job functions. This position will also include some executive assistant responsibilities.
What You’ll Do
First Week: You will be responsible for our CEO’s calendar making sure they are focused on key priorities, scheduling internal and external meetings, and auditing to make sure their time is used wisely. You will also ensure that the CEO is prepared for key external meetings (e.g., receives an agenda for high-value prospective client meetings).
Second Week : You will work side-by-side with the CEO to plan and schedule Weekly Leadership Team Meetings. You will attend Leadership Team Meetings to take notes and document action items. Then, will follow-up with necessary stakeholders to ensure that all commitments are fulfilled on the agreed upon timeline or appropriately rescheduled.
First Month: You will run Quorum’s Objective and Key Result process making sure objectives are reported on, accomplished and that Quorum’s annual and quarterly strategic planning is successful.
First Six Months: You will act as the project manager for high priority cross-functional projects (e.g., determining and executing on a key partnership) that need to be completed in six months or less. You will contribute to the success of a high-growth start-up.
End of 2022: You will take everything you have learned working across the business and identify if you would like to stay in the Chief of Staff role or move into another part of the organization to continue growing your career.
About You
You are extremely organized and able to manage multiple priorities at once
You take pride in your attention to detail and maintain high quality standards
You are intellectually bright and you are able to quickly identify problems, propose solutions, and apply critical thinking to business priorities
You have a deep respect for and understand the importance of confidentiality
You are comfortable engaging in hard conversations to make sure that our Executive Teams’ schedule and allocation of time accurately reflects key company priorities
You are an attentive listener and are able to convert what you hear into concise action plans that you execute completely
You act with confidence and professionalism with internal and external stakeholders at all levels of an organization
You are able to empathize with others’ unique situations and regularly escalate concerns as appropriate
You are an all star candidate if you have previous professional experience working closely with senior leadership (e.g., CEO/CTO/COO)
You’re an engaged learner—you are eager to expand your skills, get your hands dirty, and find solutions to challenging problems that require tradeoffs
You are an especially strong candidate if are looking to gain exposure in the business world
You are an all star candidate if you graduated at the top of your class or you were significantly involved in extracurriculars in college
You are a great candidate if you have experience using metrics to make data driven decisions and think strategically
About the Operations Team:
We take pride in keeping the metaphorical train on its track at a high-growth start-up
We are the resident subject matter experts on business operations—our team covers sales operations, reporting and analytics, quality assurance, legal, and more.
We believe that precedent is not best practice—we are constantly striving to improve our own workflow. In doing so, we live by Quorum’s values to Take the Lead and Own the Execution
We pay attention to the details and have pride in the work we do, knowing that our team helps provides peace of mind to our team members, clients, and vendors
We're close as a company—we work together, spend time together, and value each others' ideas and input
Our Work Environment:
We usually work in a vibrant, sunlit space in our modern, open concept office . During the COVID-19 health crisis, most of our team members are working from home in locations around the world. Team members will have the option to work from home until at least June 1, 2021. Those that feel safe re-entering the office earlier can apply to be part of a pilot re-entry program. All candidates need to be willing and able to relocate to the Washington DC area in 2021
Our office building is located in the heart of downtown DC, easily accessible by metro, bus, and rideshares. It is also in close proximity to great restaurants, food trucks, shopping, and popular happy hour spots.
Our team loves to spend time doing fun things outside of the office, which we call Quorum Fun events . Past Quorum Fun events have included apple picking, yoga, and wine tasting
If you'd like to have a big impact at a fast-growing company that is changing the way the advocacy process works, drop us a line. We'd love to talk to you!
Compensation Structure
Base Salary: $50,000.00–$65,000.00
Benefits: 401(k), trans-inclusive health/dental/vision, 12-weeks paid maternity/paternity/adoption/fostering leave, unlimited PTO, and more.
Executive Assistant to CEO and CGO
Help us work smarter and better; Help us grow
Are you passionate about making the world a better place? Do you want to work with committed, thoughtful, and collegial team members to deliver exceptional value to clients? Then FrameworkESG may be the place for you!
At FrameworkESG, our mission is to advocate for a better world through better business. We are a specialty consulting firm that helps clients understand and address the ever-evolving expectations of business in society.
Since our founding in 2003, we have built a curious and supportive culture that enables our people to bring their best thinking to our clients to help them meet stakeholders’ expectations and advance their own business objectives. We are driven by an entrepreneurial spirit and reward curiosity, initiative, and responsiveness. Framework’s people support each other, are accountable to each other, and value each other’s thinking and contributions no matter where they sit or where they stand.
The founder/CEO and chief growth officer (CGO) seek a creative problem-solver with excellent judgment and impeccable organizational and communication skills to support them in every aspect of their work, help them to be more effective and efficient, to create the space for them to think and bring the highest possible value to the firm’s clients, many of which are household brands and global companies. If this sounds like you, please read on!
Your Responsibilities
As executive assistant to the CEO and CGO, you will be an integral part of our work to set strategy, steer the firm’s culture, and grow the business.
Communicate with the firm’s staff, clients, and other key stakeholders on behalf of the CEO and CGO. Work collaboratively with the head of operations, operations staff, and the client services team members to ensure the smooth running of the organization.
Handle daily administrative duties that include managing an active and frequently changing calendar of appointments; composing correspondence; arranging travel; preparing itineraries and agendas; and compiling documents for meetings.
Prepare reports, presentations, charts; prepare and coordinate oral and written communication with internal and external parties at all levels.
Coordinate and manage internal and external events such as staff retreats and client meetings, overseeing all scheduling, communication, technology, logistics and related follow-up activities.
Support the CEO and CGO in external commitments, including service on external clients, committees and other groups, and occasional personal requests.
Assist in the development of internal communications and presentations
Assist the CGO in business-development efforts, including the development of capabilities presentations, proposals, and marketing materials. In addition, potentially:
Analyze data regarding sales performance, activity, and company/client trends
Support in building reports, trend analysis and data analysis; extract and transform data into meaningful insights
Maintain and troubleshoot content, dashboards, and reports in HubSpot
Support our contracting process with clients and suppliers.
Pitch in wherever and whenever needed to serve client objectives and elevate Framework’s brand and profile.
Your Strengths
You are proactive, confident, discreet, a creative problem solver. You are an excellent communicator, are comfortable interacting with top executives and their staff members, have excellent judgment, operate with the highest integrity and ethics, can say no with kindness. You can work effectively with others at all levels in the company and within our clients to solve problems while strengthening relationships.
Your Qualifications
Bachelor’s degree, preferably in business, statistics, analytics or related field, or equivalent experience ( g. , associates plus paralegal certificate); three to five years of relevant experience supporting executives or attorneys. Legal assistant or paralegal experience a plus.
Proficient with MS Office, intermediate to advanced experience with Excel. Experience with asana, slack, box a plus.
Analytical and problem-solving skills a must.
Clear and professional written, verbal and interpersonal communication skills.
Excellent organizational and team player skills.
Compensation and Benefits
Framework offers competitive compensation commensurate with relevant experience and a benefits package that includes generous paid time off, healthcare, bonus, 401(k) plan, profit sharing, a flexible work environment, and home-office and professional development stipends.
FrameworkESG is committed to building a diverse, inclusive, and supportive team of dedicated, passionate professionals. We encourage all qualified candidates to apply.
To apply for this position, please send your résumé and a cover letter to careers@frameworkESG.com .
Feb 17, 2021
Full time
Executive Assistant to CEO and CGO
Help us work smarter and better; Help us grow
Are you passionate about making the world a better place? Do you want to work with committed, thoughtful, and collegial team members to deliver exceptional value to clients? Then FrameworkESG may be the place for you!
At FrameworkESG, our mission is to advocate for a better world through better business. We are a specialty consulting firm that helps clients understand and address the ever-evolving expectations of business in society.
Since our founding in 2003, we have built a curious and supportive culture that enables our people to bring their best thinking to our clients to help them meet stakeholders’ expectations and advance their own business objectives. We are driven by an entrepreneurial spirit and reward curiosity, initiative, and responsiveness. Framework’s people support each other, are accountable to each other, and value each other’s thinking and contributions no matter where they sit or where they stand.
The founder/CEO and chief growth officer (CGO) seek a creative problem-solver with excellent judgment and impeccable organizational and communication skills to support them in every aspect of their work, help them to be more effective and efficient, to create the space for them to think and bring the highest possible value to the firm’s clients, many of which are household brands and global companies. If this sounds like you, please read on!
Your Responsibilities
As executive assistant to the CEO and CGO, you will be an integral part of our work to set strategy, steer the firm’s culture, and grow the business.
Communicate with the firm’s staff, clients, and other key stakeholders on behalf of the CEO and CGO. Work collaboratively with the head of operations, operations staff, and the client services team members to ensure the smooth running of the organization.
Handle daily administrative duties that include managing an active and frequently changing calendar of appointments; composing correspondence; arranging travel; preparing itineraries and agendas; and compiling documents for meetings.
Prepare reports, presentations, charts; prepare and coordinate oral and written communication with internal and external parties at all levels.
Coordinate and manage internal and external events such as staff retreats and client meetings, overseeing all scheduling, communication, technology, logistics and related follow-up activities.
Support the CEO and CGO in external commitments, including service on external clients, committees and other groups, and occasional personal requests.
Assist in the development of internal communications and presentations
Assist the CGO in business-development efforts, including the development of capabilities presentations, proposals, and marketing materials. In addition, potentially:
Analyze data regarding sales performance, activity, and company/client trends
Support in building reports, trend analysis and data analysis; extract and transform data into meaningful insights
Maintain and troubleshoot content, dashboards, and reports in HubSpot
Support our contracting process with clients and suppliers.
Pitch in wherever and whenever needed to serve client objectives and elevate Framework’s brand and profile.
Your Strengths
You are proactive, confident, discreet, a creative problem solver. You are an excellent communicator, are comfortable interacting with top executives and their staff members, have excellent judgment, operate with the highest integrity and ethics, can say no with kindness. You can work effectively with others at all levels in the company and within our clients to solve problems while strengthening relationships.
Your Qualifications
Bachelor’s degree, preferably in business, statistics, analytics or related field, or equivalent experience ( g. , associates plus paralegal certificate); three to five years of relevant experience supporting executives or attorneys. Legal assistant or paralegal experience a plus.
Proficient with MS Office, intermediate to advanced experience with Excel. Experience with asana, slack, box a plus.
Analytical and problem-solving skills a must.
Clear and professional written, verbal and interpersonal communication skills.
Excellent organizational and team player skills.
Compensation and Benefits
Framework offers competitive compensation commensurate with relevant experience and a benefits package that includes generous paid time off, healthcare, bonus, 401(k) plan, profit sharing, a flexible work environment, and home-office and professional development stipends.
FrameworkESG is committed to building a diverse, inclusive, and supportive team of dedicated, passionate professionals. We encourage all qualified candidates to apply.
To apply for this position, please send your résumé and a cover letter to careers@frameworkESG.com .
The Department of Local Services – Road Services Division is searching for a seasoned professional to provide executive-level support to the Division Director, Deputy Director and to the Road Services Division . This role serves as a key member of the office administrative team. In this position, you will have the opportunity to have daily interaction with a diverse group of internal and external stakeholders . Our successful candidate will be a self-starter who has excellent customer service and interpersonal skills , a keen attention to detail, an ability to work in a collaborative and ambiguous environment, and a strong background in providing executive-level support .
**The first round of interviews are scheduled for the week of December 28, 2020* SCOPE OF JOB DUTIES: The successful candidate, at a minimum, will demonstrate skill or ability to:
Manage the day-to-day administrative affairs of the Director’s schedule;
Triage incoming communication , prioritizing and determining its disposition;
Respond to calls from customers, other agencies, and elected officials in a courteous and efficient manner, routing to appropriate staff or managers;
Review, proofread, and format correspondence to ensure accuracy and completeness, etc. as well as consistency with organizational policy;
Organize and compile materials required for the transmittal of division legislation or reports to the King County Council, following established protocols and procedures;
Maintain confidential information in a professional manner;
Prepare for and participates in meetings , as assigned, for the purpose of conveying and gathering information regarding a wide variety of subjects;
Research a variety of topics for the purpose of ensuring compliance with policies and procedures;
Be flexible and comfortable not having the full picture before acting and willingness to move forward despite uncertainty;
Be comfortable in and understands the organizational structure and the ability to be politically savvy;
Understand the importance of effectively build meaningful relationships with internal and external stakeholders;
Have a process improvement mindset ;
Perform additional duties or special projects as assigned.
WE ARE LOOKING FOR CANDIDATES WHO:
Have a strong background supporting an Executive Director, Director/CEO, COO, or other similar senior-level executive and demonstrated ability to maintain confidentiality and use of good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience;
Is proactive and able to manage a high volume of diverse assignments and projects. Can handle multiple competing priorities and maintain attention to detail;
Have meticulous grammar, editing and writing, presentation and communication skills;
Are knowledgeable about how large organizations work, including how to get things done through formal and informal channels;
Can be flexible and adapt as required, while working in a multi-faceted and sometimes ambiguous environment;
Are culturally aware and comfortable having complex and challenging discussions about race and diversity in the workplace and are dedicated to building bridges;
Are comfortable and proficient in using Office Productivity tools in your daily work (the county uses Microsoft Office);
Who have knowledge of local government or public sector , is desirable.
SUPPLEMENTAL INFORMATION
This position is an appointed, non-exempt position therefore, eligible for overtime.
This position is not represented.
Why King County?
Competitive – healthcare plans
Free – transportation options
Manager Support – structured employee assistance program
Paid – vacation time (in addition to paid holidays)
Paid – sick leave
Paid – parental leave
Deferred – compensation plan
Ten – paid holidays
Awesome Employee Giving Program !
TEMPORARY TELECOMMUTING REQUIREMENT The work associated with this position will be performed remotely , at least through July 5, 2021 in compliance with King County’s telecommuting mandate . Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. ABOUT THE DEPARTMENT King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county. Taken together, the population in unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office and the Road Services and Permitting Divisions. The Director’s Office includes a robust Community Service Area group focused on identifying and responding to the needs of urban and rural unincorporated King County residents and business. The department provides a single executive point of accountability for delivery of local services to all of the unincorporated areas. ABOUT THE DIVISION Unincorporated King County is home to roughly a quarter million people. Collectively, these communities would be the second-largest city in the state. Millions more use the roads to access jobs and recreational activities in urban and rural King County. The Roads Services Division is committed to ensuring the county's road system is safe and efficient for all uses and modes of travel. The division is faced with a long-term structural funding problem, yet is responsible for 1,500 miles of roads and 182 bridges, 5.7 million feet of drainage ditches, over 44,000 traffic control signs, 78 traffic signals, and 50 traffic cameras in unincorporated King County. ABOUT KING COUNTY Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. We are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding values--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. COMMITMENT TO EQUITY AND SOCIAL JUSTICE King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx Are you ready to APPLY? If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement. The recruitment for this position is open to all applicants . A completed King County Application is required. We highly recommend that you also provide a cover letter and resume. If you have any questions, please contact Jen Irwin , Senior HR Analyst, by e-mail at jirwin@kingcounty.gov , or by phone at 206-263-0601. Connect with Jen on LinkedIn
Nov 25, 2020
Full time
The Department of Local Services – Road Services Division is searching for a seasoned professional to provide executive-level support to the Division Director, Deputy Director and to the Road Services Division . This role serves as a key member of the office administrative team. In this position, you will have the opportunity to have daily interaction with a diverse group of internal and external stakeholders . Our successful candidate will be a self-starter who has excellent customer service and interpersonal skills , a keen attention to detail, an ability to work in a collaborative and ambiguous environment, and a strong background in providing executive-level support .
**The first round of interviews are scheduled for the week of December 28, 2020* SCOPE OF JOB DUTIES: The successful candidate, at a minimum, will demonstrate skill or ability to:
Manage the day-to-day administrative affairs of the Director’s schedule;
Triage incoming communication , prioritizing and determining its disposition;
Respond to calls from customers, other agencies, and elected officials in a courteous and efficient manner, routing to appropriate staff or managers;
Review, proofread, and format correspondence to ensure accuracy and completeness, etc. as well as consistency with organizational policy;
Organize and compile materials required for the transmittal of division legislation or reports to the King County Council, following established protocols and procedures;
Maintain confidential information in a professional manner;
Prepare for and participates in meetings , as assigned, for the purpose of conveying and gathering information regarding a wide variety of subjects;
Research a variety of topics for the purpose of ensuring compliance with policies and procedures;
Be flexible and comfortable not having the full picture before acting and willingness to move forward despite uncertainty;
Be comfortable in and understands the organizational structure and the ability to be politically savvy;
Understand the importance of effectively build meaningful relationships with internal and external stakeholders;
Have a process improvement mindset ;
Perform additional duties or special projects as assigned.
WE ARE LOOKING FOR CANDIDATES WHO:
Have a strong background supporting an Executive Director, Director/CEO, COO, or other similar senior-level executive and demonstrated ability to maintain confidentiality and use of good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience;
Is proactive and able to manage a high volume of diverse assignments and projects. Can handle multiple competing priorities and maintain attention to detail;
Have meticulous grammar, editing and writing, presentation and communication skills;
Are knowledgeable about how large organizations work, including how to get things done through formal and informal channels;
Can be flexible and adapt as required, while working in a multi-faceted and sometimes ambiguous environment;
Are culturally aware and comfortable having complex and challenging discussions about race and diversity in the workplace and are dedicated to building bridges;
Are comfortable and proficient in using Office Productivity tools in your daily work (the county uses Microsoft Office);
Who have knowledge of local government or public sector , is desirable.
SUPPLEMENTAL INFORMATION
This position is an appointed, non-exempt position therefore, eligible for overtime.
This position is not represented.
Why King County?
Competitive – healthcare plans
Free – transportation options
Manager Support – structured employee assistance program
Paid – vacation time (in addition to paid holidays)
Paid – sick leave
Paid – parental leave
Deferred – compensation plan
Ten – paid holidays
Awesome Employee Giving Program !
TEMPORARY TELECOMMUTING REQUIREMENT The work associated with this position will be performed remotely , at least through July 5, 2021 in compliance with King County’s telecommuting mandate . Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. ABOUT THE DEPARTMENT King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county. Taken together, the population in unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office and the Road Services and Permitting Divisions. The Director’s Office includes a robust Community Service Area group focused on identifying and responding to the needs of urban and rural unincorporated King County residents and business. The department provides a single executive point of accountability for delivery of local services to all of the unincorporated areas. ABOUT THE DIVISION Unincorporated King County is home to roughly a quarter million people. Collectively, these communities would be the second-largest city in the state. Millions more use the roads to access jobs and recreational activities in urban and rural King County. The Roads Services Division is committed to ensuring the county's road system is safe and efficient for all uses and modes of travel. The division is faced with a long-term structural funding problem, yet is responsible for 1,500 miles of roads and 182 bridges, 5.7 million feet of drainage ditches, over 44,000 traffic control signs, 78 traffic signals, and 50 traffic cameras in unincorporated King County. ABOUT KING COUNTY Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. We are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding values--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. COMMITMENT TO EQUITY AND SOCIAL JUSTICE King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx Are you ready to APPLY? If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement. The recruitment for this position is open to all applicants . A completed King County Application is required. We highly recommend that you also provide a cover letter and resume. If you have any questions, please contact Jen Irwin , Senior HR Analyst, by e-mail at jirwin@kingcounty.gov , or by phone at 206-263-0601. Connect with Jen on LinkedIn