Staff and Program Coordinator

  • America Votes
  • Washington, DC, USA
  • Jul 13, 2018
Full time Administrative

Job Description

Organization Overview

America Votes is the coordination hub of the progressive community, leading collaborative efforts among a diverse coalition of more than 400 state and national partner organizations to advance progressive policies, win elections and protect every American’s right to vote. America Votes works nationally and in more than 20 states to provide a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services and on-the-ground leadership in key states. America Votes' coalition partners advocate for a broad range of issues, including but not limited to environmental protection, public education, human and civil rights, women's choice and labor.


America Votes is growing and looking for entrepreneurial, results-driven relationship-builders who are committed to America Votes' mission and progressive values.


Commitment to Racial Equity

America Votes is committed to advancing racial equity through organizational systems and policies that are consistently tested, evaluated and updated. Some organizational priorities include:


  • Building reflective and equitable state and national networks and partnerships.
  • Increasing engagement of state-based groups building power in communities of color in the planning process.
  • Expanding the Emerging Leaders program, designed to support organizations led by and working in communities of color as they emerge into the 501(c)(4) space.


America Votes sees its commitment to racial equity as an integral part of its success. Applicants are encouraged to reflect on how they see themselves contributing to work on advancing racial equity.


For more information about America Votes, visit


Position Description

America Votes seeks a full-time staff and program coordinator for the national headquarters in Washington, DC. This role is an exciting opportunity for a highly organized, detail-oriented multi-tasker to contribute to the seamless functioning of the national office. S/he will serve as the right hand to the managing director and will be responsible for a variety of duties, including meeting and logistics management, internal communications, management of the intern program and coordination of critical human resources processes. The ideal candidate will be a true self-starter with strong people and project management skills, a knack for devising creative solutions to any problem that arises and a commitment to progressive values.



Washington, DC



  • Supporting the managing director on a day-to-day basis with various tasks as needed, including scheduling and other administrative tasks.
  • Handling logistics and providing support for all staff meetings, board meetings, trainings and retreats.
  • Assisting with website updates as well as creating, editing and distributing a variety of documents and presentations for internal and external use.
  • Coordinating the hiring process, including scheduling candidate interviews, distributing and collecting new hire paperwork and organizing orientations.
  • Oversee the internship program by hiring, training and managing one to four interns each semester.
  • Supporting the managing director in planning and executing the annual America Votes State Summit, a two-day conference attended by more than 700 attendees from across the country.
  • Other duties as assigned.



  • Demonstrated ability to work well with people from diverse backgrounds. Must be capable of achieving results while maintaining an inclusive, collaborative working style. Experience working with communities of color preferred.
  • Proven ability to prioritize and handle a variety of projects while remaining detail-oriented and meeting deadlines.
  • Comfortable initiating work and executing independently while exercising good judgment and discretion.
  • Demonstrated excellence in oral and written communication.
  • Proficiency in MS Office Suite, including Word, Outlook, Excel and PowerPoint.
  • Knowledge of and a strong commitment to progressive causes preferred.


An Ideal Candidate will have:

  • One to three years of work experience (work study and internship experience accepted, executive administration experience a plus).
  • Demonstrated logistics management and event planning experience.
  • Interest in learning and becoming proficient in key human resources processes such as hiring and onboarding.
  • Interest in implementing race equity policies and principles across the organization.
  • An eye for visual formatting.
  • Proficiency in WordPress or similar platforms.
  • A strong customer orientation and the ability to handle pressure with a sense of humor and a spirit of generosity.



Salary is commensurate with experience $40K-$45K. Dynamic benefits package including health, dental and vision insurance as well as a 401(K).