Program Associate, Volunteer Services

  • The John & Mable Ringling Museum of Art
  • Nov 08, 2018
Full time Administrative Assistant Sharepoint Clerical Database Customer Service

Job Description

Department

The John & Mable Ringling Museum of Art is located in Sarasota, Florida.  For more about the Ringling, please see the "Other Information" section.

Responsibilities

The Volunteer Services Program Associate serves the Volunteer Services Department and is under the Volunteer Program Coordinator.  Responsibilities of the role will include:

Coordinates volunteer recruitment and intake processes; responds to inquiries; schedules and conducts prospect interviews; arranges for volunteer placement and training; maintains application and orientation materials.

Maintains volunteer database.  Ensures volunteer hours are recorded accurately.  Produces basic reports.

Coordinates Volunteer Services Department programs and events: prepares work orders and attends regular planning meetings, monitors program expenses.  Recruits volunteer assistance for museum and public events.

Supports the Volunteer Services Advisory Council by assisting with meeting scheduling, work orders, and calendar preparation.  Serves as staff representative to committees.

Facilitates volunteer communication and assists in administering perks.  Prepares routine correspondence, acknowledgements, and monthly birthday mail-out.  Distributes ID badges.

Researches and prepares expenditure requests; secures purchase orders; prepares receiving reports.  Distributes mail within department.

Qualifications

High school diploma or equivalency and four years of related work experience.

(Note: or a combination of post high education and experience equal to four years.)

Experience demonstrating effective customer service skills.

Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.

Experience with applicable computer applications to include working with databases and software such as MS Office.

Ability to learn systems such as Volgistics.

Experience with office practices, procedures, and etiquette.

Ability to communicate effectively verbally and in writing.

Preferred

Bachelor's degree and two years experience in Volunteer coordination.

Experience with Volgistics.

Other Information

The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today.

A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida--which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens--is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University,

The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.

Contact Info

For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.

Anticipated Salary Range

Anticipated salary range of up to $30,000 per year + Florida state benefits available.
(http://hr.fsu.edu/?page=benefits/benefits_home)

Pay Plan

This is an USPS (University Support Personnel System) position.

Schedule

While the primary working hours for this position are between 8:00 am - 5:00 pm, Monday - Friday, the incumbent may be required to work evenings, weekends, special events, or holidays based on the needs of the Ringling.

Criminal Background Check

This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

Occupations

Administrative Support, Data Entry-Order Processing, General-Other: Administrative-Clerical, Filing-Records Management, Event Planning-Coordination, Other, University

URL

DIRECTIONS:
1. Select the  link to access our careers site. 
2. Sign In to access your account or if you are not an existing user select the New User link to create one. 
3. Review the job description and select the Apply button to begin your application.

https://jobs.omni.fsu.edu/psc/sprdhr_er/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=44391&PostingSeq=1

Salary

Up to $30,000 per year and Florida state benefits available

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