Centennial Campaign and Donor Stewardship Coordinator [DEVF-66] - Development Department, NY

  • American Civil Liberties Union
  • New York, NY, USA
  • Jan 10, 2019
Full time Administrative Assistant

Job Description

Centennial Campaign and Donor Stewardship Coordinator [DEVF-66] - Development Department, NY


Office:  National Offices, New York, NY

Location:  New York

JANUARY 10, 2019


Centennial Campaign and Donor Stewardship Coordinator [DEVF-66]

American Civil Liberties Union Foundation

Development Department, NY


For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States.  Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than 1.5 million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.

The Development Department of the National Office in New York City is seeking a full-time Coordinator for the Centennial Campaign and Donor Stewardship unit.



Under the supervision of the Deputy Director of the Centennial Campaign and Donor Stewardship, the Coordinator will assume a key role in the successful implementation of a donor stewardship program that enhances relationships between the ACLU and its donors.  The position will also act as Executive Assistant to the Chief Development Officer.  The ideal candidate will have experience as a special assistant and/or an event planner, and will have excellent organizational and communications skills, preferably in a fundraising setting.



Centennial Campaign and Donor Stewardship Unit

  • Assist with planning and handle logistics for ACLU donor stewardship experiences, including but not limited to tele-conference town halls and roundtable calls for top donors and in-person donor cultivation events
  • Work on donor stewardship communications efforts, including, but not limited to coordinating and executing mass mailings, ensuring quality control and timely delivery, and assisting with production, mail list management, and responding to reader inquiries for the ACLU Magazine
  • Maintain and update communication platforms with ACLU affiliates, including a master calendar of donor stewardship activities, the Development Department section of the internal ACLU website, and the nationwide development listserv
  • Assist with budgeting process, track expenses; process invoices and expense reports
  • Assist with photo research, permissions and licensing; schedule and coordinate photo shoots for unit publications, including the ACLU Magazine, the ACLU and Centennial Campaign annual reports, and other donor reports.
  • Handle meeting logistics for the unit
  • Assess and ensure progress against project timelines, anticipating obstacles and “managing up” and across to maintain momentum towards project completion
  • Track donor giving and engagement in electronic database and generate reports
  • Foster relationships and collaborate with other staff across the Development department and the organization.
  • Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance
  • Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts
  • Undertake special projects and perform other duties as assigned


Chief Development Officer

Serve as the first point of contact for the Chief Development Officer for the following:

  • Manage Chief Development Officer’s calendar
  • Handle meeting logistics including scheduling, preparing agendas and meeting materials
  • Coordinate logistics for quarterly department-wide meetings
  • Coordinate travel and manage expense reimbursement



  • Bachelor’s degree or equivalent work experience in a non-profit or development environment, preferred. Minimum of two years’ experience  managing projects or event planning, highly desired
  • Self-starter adept at planning, prioritizing, organizing, and follow through as well as the ability to work well under pressure and see projects through to completion while meeting tight deadlines is essential
  • Superior writing and verbal communication skills and superior attention to detail
  • Experience working on publications and a keen eye for print and online design is a plus
  • Ability to work with staff at all levels within the organization, including senior staff
  • Ability to represent the organization and communicate professionally with donors, ACLU staff, and other colleagues, maintaining tact, diplomacy, and confidentiality
  • Ability to exercise good judgment and maintain a sense of humor in stressful circumstances
  • Excellent computer skills including proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Internet usage; experience with fundraising databases preferred
  • Commitment to the ACLU’s mission and programs



The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within the parameters of the ACLU compensation scale.



Please send a cover letter, resume and a relevant writing sample to:   hrjobsDEVF@aclu.org – reference  [DEVF-66]  in the subject line.


Please indicate in your cover letter where you learned of this career opportunity.

Applications will be accepted until the position is filled.


This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the description and/or posting at any time without advance notice.

The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, and veteran status and record of arrest or conviction.

The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.

We encourage applicants with disabilities who may need accommodations in the application process to contact: hrjobsincl@aclu.org.  Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.

The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name “ACLU.”





The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within parameters of the ACLU compensation scale.