League of Conservation Voters
Flexible (the employee may decide whether to work remotely and/or from an LCV office)
Title: Director of Grants Management Department: Finance Status: Exempt Reports to: Vice President of Financial Planning & Analysis Positions Reporting To This Position: None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office) Travel Requirements: Up to 10% Union Position: Yes Job Classification Level: E Salary Range (depending on experience) $86,557 – $105,183
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring a Director of Grants Management, who will be responsible for reconciling the incoming grants to the LCV family of organizations, including LCV Education Fund and LCV. Most of the grants the organization receives are subject to funder and legal restrictions, and almost all are subject to funder reporting and in some instances, additional compliance reporting. This position works closely with the Development and the Legal & Strategic Initiatives departments, as well as with Programs staff, to ensure timely and accurate reporting and reconciliations.
Responsibilities:
Work closely with VP of FP&A, Development VPs and Directors to track all incoming grants within individual grant agreement/cycle periods across fiscal year, entity and program.
Work with the Financial and Budget Analyst on grant related analytics, grant reports and Grant Financial Reports.
Partner with the development department, program team leads and the Financial and Budget Analyst on grant budgets per organization strategy.
Act as the central liaison to the program team leads around training, monitoring, tracking and support of grant allocations, grant revenue and expenses.
Partner with the Financial and Budget Analyst on developing toolkits, materials and leading training on grants management, budgeting, forecasting and other Financial Planning & Analysis (FP&A) processes.
Understand grant cycles, requirements, restrictions, grant agreement details, compliance requirements and coding, and monitor activity against requirements within multiple systems, tracking documents and reconciling all sources.
Understand grant restrictions and is responsible for timely releases from restriction and net asset roll forward reporting.
Responsible for grant budget to actual reporting – both internally and externally and grant modification and forecast processes for adjustments.
Understand grant types and development classifications.
Responsible for supporting documentation for grants management.
Work with the Sr. Revenue Accountant to confirm that grant revenue is received.
Report and analyze reconciliation of grant data from the Finance and Development departments. Work across multiple systems, including Salesforce, Sage Intacct and billing systems around grant revenue and expense.
Enter journal entries for grant releases in our accounting system, Sage Intacct as well as indirect cost allocation.
Adhere to financial policies and month close timelines.
Ensure all records of incoming grant revenue in the accounting database are accurate.
Prepare grant analysis and tracking reports and grant budget to actual reports.
Manage grant billing, draw down and expense/balance reports for grants.
Review various schedules and feed documents around grants for major processes and projects i.e, Audit, Financial Statements, Cash Report, Balance Sheet Report, Asset Reports and IRS Reports (990, 1120-POL, etc).
Partner with the Director of Revenue to provide support and additional review of revenue deferment and recognition, revenue accruals and age trial balance and billings as related to grants.
Review funder agreements, donor list and donor giving cycles.
Assist with all grant inquiries and special requests related to grants.
Support grants process within the Budget Process and support the FP&A team around requested grant analysis as needed.
Work with the VP of FP&A to develop & manage processes for time allocation splits related to grants during the Budget process in partnership with Legal, Accounting and HR.
Assist the Legal & Strategic Initiatives Department manage the grant making process, tracking, compliance and reporting, as well as FEC and state compliance filings.
Provide consultation support to outgoing grants gifted to state affiliates and other nonprofit organizations.
Support efforts to create a departmental and organizational culture that is inclusive, respectful, and equitable across teams.
Participate in developing and tracking progress on the department’s racial justice and equity goals. Support the Vice President of Financial Planning & Analysis in the preparation of reports around these racial justice and equity goals for the Senior Vice President of Finance.
Travel up to 10% of the time for staff, retreats, training, and conferences, as needed.
Qualifications:
Work Experience: Required – 5 years of experience in financial reporting and analysis, budgeting and/or grants management, with at least one year of grant reconciliation, grant budgeting and grant revenue and expense tracking. Understanding of GAAP Accounting and Internal Controls. Experience with Microsoft Office Suite, particularly expertise with Microsoft Excel. Experience with AR Accounting, ASC 606 revenue recognition standards and revenue or grants/contract management software. Preferred – Experience working in a non-profit, political organization or campaign. Database experience.
Skills: Candidates must effectively manage time to meet multiple competing deadlines often under pressure. Strong technical acumen. Must possess excellent written and oral communications skills, strong word processing and spreadsheet skills (Windows, Microsoft Word, and Excel required, PowerPoint preferred), attentive to details, and adept at developing and maintaining systems and processes. Comfortable working in a fast-paced dynamic environment; Ability to adapt well to new technologies and effective time management skills. Must demonstrate initiative in problem-solving; critical thinking skills; must be able to communicate effectively with members of the Finance Team as well as staff members of other departments and vendors; self-starter, ability to juggle multiple tasks.
Cultural Competence : Demonstrates awareness of one’s own cultural identity, views about difference, and the ability to learn and lead on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Must be able to work with minimal supervision. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Director of Grants Management” in the subject line no later than September 3, 2023 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Aug 14, 2023
Full time
Title: Director of Grants Management Department: Finance Status: Exempt Reports to: Vice President of Financial Planning & Analysis Positions Reporting To This Position: None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office) Travel Requirements: Up to 10% Union Position: Yes Job Classification Level: E Salary Range (depending on experience) $86,557 – $105,183
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring a Director of Grants Management, who will be responsible for reconciling the incoming grants to the LCV family of organizations, including LCV Education Fund and LCV. Most of the grants the organization receives are subject to funder and legal restrictions, and almost all are subject to funder reporting and in some instances, additional compliance reporting. This position works closely with the Development and the Legal & Strategic Initiatives departments, as well as with Programs staff, to ensure timely and accurate reporting and reconciliations.
Responsibilities:
Work closely with VP of FP&A, Development VPs and Directors to track all incoming grants within individual grant agreement/cycle periods across fiscal year, entity and program.
Work with the Financial and Budget Analyst on grant related analytics, grant reports and Grant Financial Reports.
Partner with the development department, program team leads and the Financial and Budget Analyst on grant budgets per organization strategy.
Act as the central liaison to the program team leads around training, monitoring, tracking and support of grant allocations, grant revenue and expenses.
Partner with the Financial and Budget Analyst on developing toolkits, materials and leading training on grants management, budgeting, forecasting and other Financial Planning & Analysis (FP&A) processes.
Understand grant cycles, requirements, restrictions, grant agreement details, compliance requirements and coding, and monitor activity against requirements within multiple systems, tracking documents and reconciling all sources.
Understand grant restrictions and is responsible for timely releases from restriction and net asset roll forward reporting.
Responsible for grant budget to actual reporting – both internally and externally and grant modification and forecast processes for adjustments.
Understand grant types and development classifications.
Responsible for supporting documentation for grants management.
Work with the Sr. Revenue Accountant to confirm that grant revenue is received.
Report and analyze reconciliation of grant data from the Finance and Development departments. Work across multiple systems, including Salesforce, Sage Intacct and billing systems around grant revenue and expense.
Enter journal entries for grant releases in our accounting system, Sage Intacct as well as indirect cost allocation.
Adhere to financial policies and month close timelines.
Ensure all records of incoming grant revenue in the accounting database are accurate.
Prepare grant analysis and tracking reports and grant budget to actual reports.
Manage grant billing, draw down and expense/balance reports for grants.
Review various schedules and feed documents around grants for major processes and projects i.e, Audit, Financial Statements, Cash Report, Balance Sheet Report, Asset Reports and IRS Reports (990, 1120-POL, etc).
Partner with the Director of Revenue to provide support and additional review of revenue deferment and recognition, revenue accruals and age trial balance and billings as related to grants.
Review funder agreements, donor list and donor giving cycles.
Assist with all grant inquiries and special requests related to grants.
Support grants process within the Budget Process and support the FP&A team around requested grant analysis as needed.
Work with the VP of FP&A to develop & manage processes for time allocation splits related to grants during the Budget process in partnership with Legal, Accounting and HR.
Assist the Legal & Strategic Initiatives Department manage the grant making process, tracking, compliance and reporting, as well as FEC and state compliance filings.
Provide consultation support to outgoing grants gifted to state affiliates and other nonprofit organizations.
Support efforts to create a departmental and organizational culture that is inclusive, respectful, and equitable across teams.
Participate in developing and tracking progress on the department’s racial justice and equity goals. Support the Vice President of Financial Planning & Analysis in the preparation of reports around these racial justice and equity goals for the Senior Vice President of Finance.
Travel up to 10% of the time for staff, retreats, training, and conferences, as needed.
Qualifications:
Work Experience: Required – 5 years of experience in financial reporting and analysis, budgeting and/or grants management, with at least one year of grant reconciliation, grant budgeting and grant revenue and expense tracking. Understanding of GAAP Accounting and Internal Controls. Experience with Microsoft Office Suite, particularly expertise with Microsoft Excel. Experience with AR Accounting, ASC 606 revenue recognition standards and revenue or grants/contract management software. Preferred – Experience working in a non-profit, political organization or campaign. Database experience.
Skills: Candidates must effectively manage time to meet multiple competing deadlines often under pressure. Strong technical acumen. Must possess excellent written and oral communications skills, strong word processing and spreadsheet skills (Windows, Microsoft Word, and Excel required, PowerPoint preferred), attentive to details, and adept at developing and maintaining systems and processes. Comfortable working in a fast-paced dynamic environment; Ability to adapt well to new technologies and effective time management skills. Must demonstrate initiative in problem-solving; critical thinking skills; must be able to communicate effectively with members of the Finance Team as well as staff members of other departments and vendors; self-starter, ability to juggle multiple tasks.
Cultural Competence : Demonstrates awareness of one’s own cultural identity, views about difference, and the ability to learn and lead on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Must be able to work with minimal supervision. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Director of Grants Management” in the subject line no later than September 3, 2023 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Title: Vice President, Accounting
Department: Finance
Status: Exempt
Reports to: Senior Vice President of Finance
Positions Reporting to this Position: Senior Director of Accounting and Senior Revenue Accountant
Location: Flexible (the employee may decide whether to work remotely or from an LCV office)
Travel Requirements: Up to 10%
Union Position: No
Job Classification Level: M-IV
Hiring Salary Range (depending on experience)* : $125,000-$165,000
*Hiring salary range reflects 10 or more years minimum experience
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
The Vice President of Accounting will be focused on cyclical financial and accounting processes (month/year end close, accounting transactions, audit, 990 and financial filings). They will oversee the financial operations and systems within the accounting department to ensure our financial accounting of record is accurate. They will work in collaboration with the Financial Planning and Analysis (FP&A) team within the finance department led by the VP of Finance (Financial, Planning & Analysis) who focuses on future financial planning including budgeting, investments, grants management and financial reporting/analysis. The VP of Accounting role is a new position within finance so they must effectively work with the accounting team to build out best practices in our accounting functions in Finance and at LCV. They will lead and provide strategic oversight to the financial compliance, audit and cyclical functions within the LCV family of organizations including LCV, LCV Action Fund, LCV Victory Fund, and LCV Education Fund. This includes, but not limited to Financial Statements, Month End/Year End Close, Budgeting Support, Profit and Loss, Budget vs Actual, Balance Sheet Statements, Revenue Statements and Reconciliations, Cash Management and Revenue Restrictions. They will directly supervise the Senior Director of Accounting and Senior Revenue Accountant and indirectly lead a team of 6 accounting staff. The Vice President will support effective internal controls, GAAP principles ensuring efficient operations and assisting in the organizations’ compliance with relevant tax and campaign finance laws and regulations. The Vice President will also manage annual processes including the annual audit, filing of the IRS Form 990s and other financial business filings.
Responsibilities :
Direct and manage the organization’s financial policies and accounting practices, ensuring they align with the financial, planning and analysis process developed by the VP of Finance.
Develop and set policy, procedures, manuals, training, toolkits and process points to help build out the GAAP accounting and strong internal controls within finance that positions the organization in effective fiscal management.
Manages two direct reports and indirectly works with all accounting staff to complete GL entries, adjustments, allocations, tracking, reconciliations and financial reporting. Collaborates with the VP of Finance and FP&A team on work projects.
Provides leadership on cyclical cash and accrual accounting including Financial Statements, Month End/Year End Close, Budgeting Support, Profit and Loss, Budget vs Actual, Balance Sheet Statements, Revenue Statements and Reconciliations, Cash Management and Revenue Restrictions.
Collaborate with departmental staff and the SVP of Finance to support their knowledge base around financial processes, budgeting and monthly review process.
Develop efficient month end close and year end close processes.
Work with the SVP of Finance to contribute to quarterly metrics, financial health dashboards and presentation materials for the Board Finance Committee and Audit Committee with the VP of Finance.
Support the Senior Revenue Accountant in the management of our Revenue Management functions and collaborate with the VP of Finance and Senior Grants Accountant around grant revenue and expenditures across entity, program, fiscal and contract year and department.
Work with other department Vice Presidents and SVP of Finance on big picture support, knowledge transfer and guidance around fiscal stewardship and responsibility.
Take an active role in working with the Board Audit Committee on presentation materials and communications on financial updates in partnership with the SVP of Finance.
Support reporting, tracking and financial information needed for various high level projects including the Collective Bargaining Agreement union process, Restricted/Unrestricted reports, Investment Income, Depreciation and Roll Over Activity.
Support program and department relations using customer support best practices.
Work with the SVP of Finance, the VP of Finance, the COO and President on financial health decisions and considerations around asset management, investments, reserves and other assistance with compliance processes for the finance department to maintain accuracy and completeness of revenue and disbursements reported.
Manage our bank accounts and activity, bank relations, bank migrations and account management and shifts in collaboration with the SVP of Finance.
Manage annual processes including the annual audit, filing of the IRS Form 990s and other financial business filings with the SVP of Finance.
Develop business continuity and contingency plans in partnership with the SVP of Finance and other finance staff.
Support the VP of Finance in financial modeling and scenario planning projects.
Provide leadership within the budget processes and support the FP&A department and program departments, as needed in collaboration with the VP of Finance.
Support the selection, management and migration of a new General Ledger, Expense, Dashboard and other finance software. Manage software integrations and system considerations for Revenue, Accounts Payable, and other cloud-based systems and integrations for accounting. Ensure the organization’s effective use of technology for efficiency.
Support the management of dashboarding for financial reporting and help staff track their financial detail, make reclassifications and corrections, as needed.
Serve as a consultant and advisor to departments and programs on all financial matters.
Lead efforts to create a departmental and organizational culture that is inclusive, respectful, and equitable with other finance staff.
Ensure that hiring, employee development and performance management practices are consistent with racial justice and equity goals and philosophy with the SVP of Finance.
Develop and track progress on both the department’s racial justice and equity goals and the organization-wide Racial Justice and Equity Strategic Planning allocated revenue and expense. Prepare financial accounting reports around these goals for the SVP of Finance.
Travel up to 10% of the time to attend staff retreats, meetings, conferences.
Perform other duties as assigned.
Qualifications :
Work Experience: Required - Minimum of 10 or more years experience in nonprofit accounting, accounting management, and management of finance staff. Understanding of GAAP Accounting and Internal Controls. Experience managing multiple entities or with complex inter-company transactions, Experience with developing financial policies, audit and 990 preparations, preparing financial statements and managing cyclical financial processes. Experience with Microsoft Office Suite, particularly expertise with Microsoft Excel. Experience with AR Accounting, ASC 606 revenue recognition standards and revenue or grants/contract management software. Experience with conducting training to support staff around finance knowledge. Preferred - Experience working in a political organization or campaign. Experience managing finance in national organizations or organizations at 100+million revenue or more. Database and experience as an auditor are a plus.
Skills: Strong manager and facilitator. Candidates must effectively manage time to meet multiple competing deadlines often under pressure. Strong technical acumen and understanding of modern financial reporting and frameworks. Must possess excellent written and oral communications skills, strong word processing and spreadsheet skills (Windows, Microsoft Word, and Excel required, PowerPoint preferred), attentive to details, and adept at developing and maintaining systems and processes. Comfortable working in a fast-paced dynamic environment; Ability to adapt well to new technologies and effective time management skills. Must demonstrate initiative in problem-solving; critical thinking skills; must be able to communicate effectively with members of the Finance Team as well as staff members of other departments and vendors; self-starter, ability to juggle multiple tasks.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and lead on varying cultural and community norms. Commitment to anti-racism, equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Must be able to work with minimal supervision. The location of this position is flexible. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
To Apply : Send cover letter and resume to hr@lcv.org with “VP of Accounting” in the subject line by June 8th, 2022. No phone calls please.
In the body of your cover letter please respond to the following questions:
How does your own lived experience align with our commitment to Racial Justice and Equity found here: https://www.lcv.org/careers/commitment-racial-justice-equity/
How have you managed accounting teams in complex (scope, size, diverse revenue streams, multi-entity/inter-company, hybrid etc.) nonprofit organizations in your career.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
May 19, 2022
Full time
Title: Vice President, Accounting
Department: Finance
Status: Exempt
Reports to: Senior Vice President of Finance
Positions Reporting to this Position: Senior Director of Accounting and Senior Revenue Accountant
Location: Flexible (the employee may decide whether to work remotely or from an LCV office)
Travel Requirements: Up to 10%
Union Position: No
Job Classification Level: M-IV
Hiring Salary Range (depending on experience)* : $125,000-$165,000
*Hiring salary range reflects 10 or more years minimum experience
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
The Vice President of Accounting will be focused on cyclical financial and accounting processes (month/year end close, accounting transactions, audit, 990 and financial filings). They will oversee the financial operations and systems within the accounting department to ensure our financial accounting of record is accurate. They will work in collaboration with the Financial Planning and Analysis (FP&A) team within the finance department led by the VP of Finance (Financial, Planning & Analysis) who focuses on future financial planning including budgeting, investments, grants management and financial reporting/analysis. The VP of Accounting role is a new position within finance so they must effectively work with the accounting team to build out best practices in our accounting functions in Finance and at LCV. They will lead and provide strategic oversight to the financial compliance, audit and cyclical functions within the LCV family of organizations including LCV, LCV Action Fund, LCV Victory Fund, and LCV Education Fund. This includes, but not limited to Financial Statements, Month End/Year End Close, Budgeting Support, Profit and Loss, Budget vs Actual, Balance Sheet Statements, Revenue Statements and Reconciliations, Cash Management and Revenue Restrictions. They will directly supervise the Senior Director of Accounting and Senior Revenue Accountant and indirectly lead a team of 6 accounting staff. The Vice President will support effective internal controls, GAAP principles ensuring efficient operations and assisting in the organizations’ compliance with relevant tax and campaign finance laws and regulations. The Vice President will also manage annual processes including the annual audit, filing of the IRS Form 990s and other financial business filings.
Responsibilities :
Direct and manage the organization’s financial policies and accounting practices, ensuring they align with the financial, planning and analysis process developed by the VP of Finance.
Develop and set policy, procedures, manuals, training, toolkits and process points to help build out the GAAP accounting and strong internal controls within finance that positions the organization in effective fiscal management.
Manages two direct reports and indirectly works with all accounting staff to complete GL entries, adjustments, allocations, tracking, reconciliations and financial reporting. Collaborates with the VP of Finance and FP&A team on work projects.
Provides leadership on cyclical cash and accrual accounting including Financial Statements, Month End/Year End Close, Budgeting Support, Profit and Loss, Budget vs Actual, Balance Sheet Statements, Revenue Statements and Reconciliations, Cash Management and Revenue Restrictions.
Collaborate with departmental staff and the SVP of Finance to support their knowledge base around financial processes, budgeting and monthly review process.
Develop efficient month end close and year end close processes.
Work with the SVP of Finance to contribute to quarterly metrics, financial health dashboards and presentation materials for the Board Finance Committee and Audit Committee with the VP of Finance.
Support the Senior Revenue Accountant in the management of our Revenue Management functions and collaborate with the VP of Finance and Senior Grants Accountant around grant revenue and expenditures across entity, program, fiscal and contract year and department.
Work with other department Vice Presidents and SVP of Finance on big picture support, knowledge transfer and guidance around fiscal stewardship and responsibility.
Take an active role in working with the Board Audit Committee on presentation materials and communications on financial updates in partnership with the SVP of Finance.
Support reporting, tracking and financial information needed for various high level projects including the Collective Bargaining Agreement union process, Restricted/Unrestricted reports, Investment Income, Depreciation and Roll Over Activity.
Support program and department relations using customer support best practices.
Work with the SVP of Finance, the VP of Finance, the COO and President on financial health decisions and considerations around asset management, investments, reserves and other assistance with compliance processes for the finance department to maintain accuracy and completeness of revenue and disbursements reported.
Manage our bank accounts and activity, bank relations, bank migrations and account management and shifts in collaboration with the SVP of Finance.
Manage annual processes including the annual audit, filing of the IRS Form 990s and other financial business filings with the SVP of Finance.
Develop business continuity and contingency plans in partnership with the SVP of Finance and other finance staff.
Support the VP of Finance in financial modeling and scenario planning projects.
Provide leadership within the budget processes and support the FP&A department and program departments, as needed in collaboration with the VP of Finance.
Support the selection, management and migration of a new General Ledger, Expense, Dashboard and other finance software. Manage software integrations and system considerations for Revenue, Accounts Payable, and other cloud-based systems and integrations for accounting. Ensure the organization’s effective use of technology for efficiency.
Support the management of dashboarding for financial reporting and help staff track their financial detail, make reclassifications and corrections, as needed.
Serve as a consultant and advisor to departments and programs on all financial matters.
Lead efforts to create a departmental and organizational culture that is inclusive, respectful, and equitable with other finance staff.
Ensure that hiring, employee development and performance management practices are consistent with racial justice and equity goals and philosophy with the SVP of Finance.
Develop and track progress on both the department’s racial justice and equity goals and the organization-wide Racial Justice and Equity Strategic Planning allocated revenue and expense. Prepare financial accounting reports around these goals for the SVP of Finance.
Travel up to 10% of the time to attend staff retreats, meetings, conferences.
Perform other duties as assigned.
Qualifications :
Work Experience: Required - Minimum of 10 or more years experience in nonprofit accounting, accounting management, and management of finance staff. Understanding of GAAP Accounting and Internal Controls. Experience managing multiple entities or with complex inter-company transactions, Experience with developing financial policies, audit and 990 preparations, preparing financial statements and managing cyclical financial processes. Experience with Microsoft Office Suite, particularly expertise with Microsoft Excel. Experience with AR Accounting, ASC 606 revenue recognition standards and revenue or grants/contract management software. Experience with conducting training to support staff around finance knowledge. Preferred - Experience working in a political organization or campaign. Experience managing finance in national organizations or organizations at 100+million revenue or more. Database and experience as an auditor are a plus.
Skills: Strong manager and facilitator. Candidates must effectively manage time to meet multiple competing deadlines often under pressure. Strong technical acumen and understanding of modern financial reporting and frameworks. Must possess excellent written and oral communications skills, strong word processing and spreadsheet skills (Windows, Microsoft Word, and Excel required, PowerPoint preferred), attentive to details, and adept at developing and maintaining systems and processes. Comfortable working in a fast-paced dynamic environment; Ability to adapt well to new technologies and effective time management skills. Must demonstrate initiative in problem-solving; critical thinking skills; must be able to communicate effectively with members of the Finance Team as well as staff members of other departments and vendors; self-starter, ability to juggle multiple tasks.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and lead on varying cultural and community norms. Commitment to anti-racism, equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Must be able to work with minimal supervision. The location of this position is flexible. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
To Apply : Send cover letter and resume to hr@lcv.org with “VP of Accounting” in the subject line by June 8th, 2022. No phone calls please.
In the body of your cover letter please respond to the following questions:
How does your own lived experience align with our commitment to Racial Justice and Equity found here: https://www.lcv.org/careers/commitment-racial-justice-equity/
How have you managed accounting teams in complex (scope, size, diverse revenue streams, multi-entity/inter-company, hybrid etc.) nonprofit organizations in your career.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
Sr. Accounts Payable Coordinator
Museum of Science, Boston
www.mos.org
Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.
SUMMARY STATEMENT:
The Sr. Accounts Payable Coordinator works to ensure the accurate and timely payment of vendors and staff to help maintain a positive working relationship. Performs journal entries and reconciliations on various clearing accounts and follows up on un-cleared items to ensure proper accounting of expenses. Acts as a liaison to all departments and vendors to help resolve any issues. Performs back-up duties for both the Cash Accountant and Purchaser when they are out of the office. Is the primary person responsible for the review and submission of both 1099's and abandon property to ensure regulatory compliance.
RESPONSIBILITIES:
Responsible for the reviewing 150-200 invoices per week and following up on any discrepancies
Prepare monthly journal entries and reconciliations of the JP Morgan One Card, Amazon, Facebook, Home Depot and travel advance account.
Interacts with members of other departments and outside vendors on a daily basis to resolve issues.
Coordinate the annual abandon property and 1099 submissions
WORK SCHEDULE:
This position is full-time, 40hrs/wk, Monday- Friday
REPORTS TO:
Assistant Controller, Budgets and Operations
MINIMUM QUALIFICATIONS:
Post HS course work, technical degree, associate's degree or business certificate.
2 or more years of general accounts payable experience.
Demonstrated attention to detail.
Demonstrated organizational skills and the ability to prioritize workflow.
Ability to clearly and effectively communicate with vendors and staff to resolve any issues related to Accounts Payable.
Working knowledge of preparing and maintaining spreadsheets.
STARTING SALARY:
Non-Exempt (Hourly). $25 - $27 / hr
BENEFITS:
Benefits for full-time, non-exempt (hourly) staff include: free parking, T accessibility, commuter spending plan, 15 vacation days, 12 holidays, 10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more!
VACCINATION POLICY:
Staff, interns, and volunteers will be required to show proof that they are fully vaccinated against COVID-19 as a condition of employment. The Museum will consider an exemption from the vaccine requirement if they are unable to get vaccinated due to a qualifying medical disability or a sincerely held religious objection. The Museum is not required to provide an accommodation or exemption from the vaccine requirement if doing so would pose a direct threat to others in the workplace or would create an undue hardship for the Museum.
The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application.
Feb 15, 2022
Full time
Sr. Accounts Payable Coordinator
Museum of Science, Boston
www.mos.org
Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.
SUMMARY STATEMENT:
The Sr. Accounts Payable Coordinator works to ensure the accurate and timely payment of vendors and staff to help maintain a positive working relationship. Performs journal entries and reconciliations on various clearing accounts and follows up on un-cleared items to ensure proper accounting of expenses. Acts as a liaison to all departments and vendors to help resolve any issues. Performs back-up duties for both the Cash Accountant and Purchaser when they are out of the office. Is the primary person responsible for the review and submission of both 1099's and abandon property to ensure regulatory compliance.
RESPONSIBILITIES:
Responsible for the reviewing 150-200 invoices per week and following up on any discrepancies
Prepare monthly journal entries and reconciliations of the JP Morgan One Card, Amazon, Facebook, Home Depot and travel advance account.
Interacts with members of other departments and outside vendors on a daily basis to resolve issues.
Coordinate the annual abandon property and 1099 submissions
WORK SCHEDULE:
This position is full-time, 40hrs/wk, Monday- Friday
REPORTS TO:
Assistant Controller, Budgets and Operations
MINIMUM QUALIFICATIONS:
Post HS course work, technical degree, associate's degree or business certificate.
2 or more years of general accounts payable experience.
Demonstrated attention to detail.
Demonstrated organizational skills and the ability to prioritize workflow.
Ability to clearly and effectively communicate with vendors and staff to resolve any issues related to Accounts Payable.
Working knowledge of preparing and maintaining spreadsheets.
STARTING SALARY:
Non-Exempt (Hourly). $25 - $27 / hr
BENEFITS:
Benefits for full-time, non-exempt (hourly) staff include: free parking, T accessibility, commuter spending plan, 15 vacation days, 12 holidays, 10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more!
VACCINATION POLICY:
Staff, interns, and volunteers will be required to show proof that they are fully vaccinated against COVID-19 as a condition of employment. The Museum will consider an exemption from the vaccine requirement if they are unable to get vaccinated due to a qualifying medical disability or a sincerely held religious objection. The Museum is not required to provide an accommodation or exemption from the vaccine requirement if doing so would pose a direct threat to others in the workplace or would create an undue hardship for the Museum.
The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application.
Controller/Accounting Manager
Union of Concerned Scientists
Cambridge, MA (remote work possible)
As Controller you will be responsible for the accuracy of UCS accounting system and financial reporting and supervise two accounting staff, liaise with auditors, and produce regular financial reports. You will maintain the integrity of the accounting system, oversee all journal entries, and development of accurate and time-efficient accounting procedures.
As a manager within the Finance Unit, the Controller works closely with team members to ensure a united effort and effective outcomes. As with all Finance roles, a strong degree of customer service within and outside UCS, and confidentiality in line with UCS policies is required.
Responsibilities
Manage monthly close, prepare journal entries, reconcile accounts, produce and distribute financial statements. Ensures monthly close happens in a timely manner.
Manage and reconcile stock gifts, the selling of stock, and process bequests and annuities.
Reconcile revenue. Work with other staff to develop and maintain tools and processes for tracking, reporting, and reconciliation of financial records and transactions.
Track and monitor all restricted funding, ensuring accurate reporting to funders and budget to actual forecasting for the organization.
Directly contacts program and department directors, and other staff regarding monthly reports, revenue and expenditure accounts, the automated purchasing and financial reporting system
Partner with the Finance Team to meet known and new needs, such as grant reporting or tracking, payroll tracking, reporting needs, new payroll regulations, and annuity requirements
Maintain records of reports and documentation of procedures
Prepare audit schedules, liaise with auditors, and prepare information for tax and registration requirements, fiscal year-end, and fixed asset accounting
Provide resources and training as needed to other Finance team members so they can serve as a backup; serve as a backup for designated functions; Assist and train Staff Accountants
Oversee the submission of all Lobbying Reports filing and filings for states where Lobbying Disclosure is required. Resolve any issues regarding lobby reporting.
Oversee employee expense reporting, supervise and support the staff accountant responsible for this function.
Assist in preparing information for Form 990, charitable registrations, and other tax returns as requested by the Finance Director.
Supervise staff accountants
Qualifications and Experience
Must understand the importance of accuracy and confidentiality and have a track record of professionalism and judgment with confidential information. Bachelor’s degree with a major in accounting or business required. Superb organizational skills and proficiency in spreadsheet software/word processing are required.
Demonstrated proficiency in accounting principles and procedures is preferred, including accounts payable, payroll, or cash management. Knowledge of Great Plains accounting software is preferred. Must have supervisory experience This position requires seven or more years of comparable and relevant accounting experience, preferably in a nonprofit setting.
May spend extended periods at a computer. Some limited travel may be required. Comparable training and/or experience can be substituted for degrees when appropriate.
UCS is an equal opportunity employer actively seeking to diversify its staff. In particular, we’re dedicated to broadening opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy. We’re also committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We believe the inclusion of culturally diverse perspectives will improve our work and produce better societal and environmental outcomes for all, including historically disenfranchised communities.
Details:
This is a full-time position based in UCS’s Cambridge, MA office. Remote work may be possible with the ability to be in the office as needed. Salary is commensurate with qualifications and experience. UCS offers excellent benefits and a rewarding work environment.
Information about the organization is available at http://www.ucsusa.org .
More about the team:
Our team is made up of a dedicated group of researchers, scientists, communicators, campaigners, and advocates from wide-ranging backgrounds and experiences. We are committed to building a diverse and inclusive team and a collaborative and supportive work environment where all staff can thrive. We continually strive to create an environment that is a welcoming place for the LGBTQ+ community, people of color, parents, empty-nesters, and people with a wide variety of interests and backgrounds.
A note on the pandemic:
During the coronavirus pandemic, our staff is working from home. We will resume working from our offices, travel, and in-person meetings when it is safe to do so.
To Apply: We know there are great candidates who won’t check all of these boxes, and we also know you might bring important skills that we haven’t considered. If that’s you, don’t hesitate to apply and tell us about yourself. Please upload a cover letter and resume. In the cover letter, please confirm that the listed salary meets your expectations. Upload materials in Word or PDF format only. No phone calls, please. https://apply.workable.com/j/9A2322F2C1
Deadline : January 31, 2022, or until filled.
Jan 19, 2022
Full time
Controller/Accounting Manager
Union of Concerned Scientists
Cambridge, MA (remote work possible)
As Controller you will be responsible for the accuracy of UCS accounting system and financial reporting and supervise two accounting staff, liaise with auditors, and produce regular financial reports. You will maintain the integrity of the accounting system, oversee all journal entries, and development of accurate and time-efficient accounting procedures.
As a manager within the Finance Unit, the Controller works closely with team members to ensure a united effort and effective outcomes. As with all Finance roles, a strong degree of customer service within and outside UCS, and confidentiality in line with UCS policies is required.
Responsibilities
Manage monthly close, prepare journal entries, reconcile accounts, produce and distribute financial statements. Ensures monthly close happens in a timely manner.
Manage and reconcile stock gifts, the selling of stock, and process bequests and annuities.
Reconcile revenue. Work with other staff to develop and maintain tools and processes for tracking, reporting, and reconciliation of financial records and transactions.
Track and monitor all restricted funding, ensuring accurate reporting to funders and budget to actual forecasting for the organization.
Directly contacts program and department directors, and other staff regarding monthly reports, revenue and expenditure accounts, the automated purchasing and financial reporting system
Partner with the Finance Team to meet known and new needs, such as grant reporting or tracking, payroll tracking, reporting needs, new payroll regulations, and annuity requirements
Maintain records of reports and documentation of procedures
Prepare audit schedules, liaise with auditors, and prepare information for tax and registration requirements, fiscal year-end, and fixed asset accounting
Provide resources and training as needed to other Finance team members so they can serve as a backup; serve as a backup for designated functions; Assist and train Staff Accountants
Oversee the submission of all Lobbying Reports filing and filings for states where Lobbying Disclosure is required. Resolve any issues regarding lobby reporting.
Oversee employee expense reporting, supervise and support the staff accountant responsible for this function.
Assist in preparing information for Form 990, charitable registrations, and other tax returns as requested by the Finance Director.
Supervise staff accountants
Qualifications and Experience
Must understand the importance of accuracy and confidentiality and have a track record of professionalism and judgment with confidential information. Bachelor’s degree with a major in accounting or business required. Superb organizational skills and proficiency in spreadsheet software/word processing are required.
Demonstrated proficiency in accounting principles and procedures is preferred, including accounts payable, payroll, or cash management. Knowledge of Great Plains accounting software is preferred. Must have supervisory experience This position requires seven or more years of comparable and relevant accounting experience, preferably in a nonprofit setting.
May spend extended periods at a computer. Some limited travel may be required. Comparable training and/or experience can be substituted for degrees when appropriate.
UCS is an equal opportunity employer actively seeking to diversify its staff. In particular, we’re dedicated to broadening opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy. We’re also committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We believe the inclusion of culturally diverse perspectives will improve our work and produce better societal and environmental outcomes for all, including historically disenfranchised communities.
Details:
This is a full-time position based in UCS’s Cambridge, MA office. Remote work may be possible with the ability to be in the office as needed. Salary is commensurate with qualifications and experience. UCS offers excellent benefits and a rewarding work environment.
Information about the organization is available at http://www.ucsusa.org .
More about the team:
Our team is made up of a dedicated group of researchers, scientists, communicators, campaigners, and advocates from wide-ranging backgrounds and experiences. We are committed to building a diverse and inclusive team and a collaborative and supportive work environment where all staff can thrive. We continually strive to create an environment that is a welcoming place for the LGBTQ+ community, people of color, parents, empty-nesters, and people with a wide variety of interests and backgrounds.
A note on the pandemic:
During the coronavirus pandemic, our staff is working from home. We will resume working from our offices, travel, and in-person meetings when it is safe to do so.
To Apply: We know there are great candidates who won’t check all of these boxes, and we also know you might bring important skills that we haven’t considered. If that’s you, don’t hesitate to apply and tell us about yourself. Please upload a cover letter and resume. In the cover letter, please confirm that the listed salary meets your expectations. Upload materials in Word or PDF format only. No phone calls, please. https://apply.workable.com/j/9A2322F2C1
Deadline : January 31, 2022, or until filled.
Midwest Renewable Energy Association
Remote or Custer, WI
Position Classification: Part-time, Non-Exempt (Hourly)
32 Hours/Week
Reports To: Operations Director
Wage: $17-$20/hour (Salary is commensurate with experience)
Based: Remotely or at MREA office in Custer, Wisconsin
Approximate Start Date: January/February 2021
To Apply
To apply, please send:
Cover letter detailing your qualifications (PDF)
Resume including education and experience (PDF)
Contact information for three professional references (PDF)
All correspondence must be electronic and sent to Amiee Wetmore at apply@midwestrenew.org .
Deadline
Applications will be accepted through 5:00 p.m. Central Time on Monday, January 10, 2022.
Job Description
The Accounting & HR Coordinator is responsible for accounting and payroll functions including submitting payroll, data entry, record keeping of financial transactions, exporting and preparing reports from QuickBooks, credit card receipt entry, assisting in accounts payable and receivable, and complying with local, state & federal government reporting requirements (withholding, social security, W2s, 1099s, and so on). They will work closely with the Operations Director to ensure compliance with MREA financial policies and procedures.
In addition, this individual will lead new employee onboarding as well as assist in the hiring process for MREA vacancies, assist in annual financial and worker’s compensation audit preparations, filing of annual non-profit permits and licenses, and event registration support as needed.
Key Responsibilities
General Administration
Participate in MREA staff meetings and planning sessions as needed
Maintain instructional documents for position description, coordinate with others as needed
Collection and maintenance of contractor and onsite visitor certificates of insurance
Assist in monitoring of app performance and needs assessments as necessary (virtual time tracking, etc.)
Assist in maintaining Staff Resources digital information center (internal instructional documents, formal policy and procedures, travel reimbursement templates, position descriptions, etc.)
Financial
Be aware of, compliant with, and able to answer questions related to MREA financial policy and procedures as written by Management and approved by the MREA Board of Directors.
Taxes
Complete reporting and payments related to all necessary taxes (Payroll, unemployment, sales and use, 1099s, etc.)
Maintain records for all filings
Collect and maintain W9 records
Payroll (Managed through QuickBooks)
Process payroll bi-weekly and in a timely manner for 18 permanent staff (on average) and many unique, limited term employees from multiple states
Complete annual W2 filings
Assist Operations Director in managing employee timesheet policy compliance
Accounts Receivable (Managed through QuickBooks)
Assist in generating invoices per employee request and follow up with employees when customer accounts are past due
Enter income from multiple income sources (PayPal/Credit Card, Square, Direct Deposit)
Enter cash and check income*
Weekly bank deposits*
Accounts Payable (Managed through QuickBooks)
Print checks weekly per Management Team’s approval*
File checks weekly for archives*
Enter credit card expenses
Prepare class expense breakdowns as needed (Email marketing, etc.)
Assist in entering bills and monitoring due dates
Manage and review staff travel reimbursements for submission to Operations Director
Annual Audits
Assistance in preparing books for annual audit and work with Operations Director and external accountant to complete necessary audit tasks
Assist in gathering reports for Worker’s Compensation audit as necessary
Preparation of financial reports
By Request & quarterly financial report distribution to program leads
Entry of annual approved budget
Reconciliations
Perform monthly reconciliations of MREA checking accounts*
Perform report reconciliations in partnership with staff area leads/management (membership, courses, etc.) with assistance from Operations Director as necessary
Assistance in quarterly reconciliation of statements and balance sheets for review by external accountant and review by MREA Board of Directors.
End of year time off (vacation and holiday) accrual reconciliations for hourly staff
Perform monthly reconciliation for unclassified items
*Task dependent on employee location
Events
Be aware of, compliant with, and able to answer questions regarding event financial policy and procedures
Be a part of the financial team during The Energy Fair and other events as necessary
Human Resources
Work with the MREA Leadership team with hiring process for all new hires,
Assist in creation of vacancies
Posting of vacancies
Interviewing candidates as necessary
New hire paperwork & reporting
Assist and lead new hire onboarding as necessary
Work with staff to ensure compliance with MREA personnel policies and Employee Handbook
Be available to answer employee questions regarding Employee Handbook
Assist in maintenance of personnel records ensuring legal compliance including confidentiality
Personnel
Attend staff meetings and professional development days as needed
Participate in annual self-review
Participate in MREA Board of Director meetings and planning sessions as necessary
Support MREA events and activities, as needed
Qualifications
A successful candidate will be/have:
Results oriented and self-directed, with a passion for the MREA’s mission
Organized and focused with proven ability to prioritize and complete activities with deadlines
Consistent and maintain a high attention to detail
Comfortable with their work being reviewed by internal and external parties (co-workers, Board of Directors, audit firms, accountants)
Comfortable working on their own as well as one-on-one with many different staff
Able to keep records and data confidential
Proficient in QuickBooks, Excel, and Microsoft Office
Experienced in delivering friendly customer relations
2 years demonstratable professional experience in a related field (accounting, business administration, finance, etc.)
Have knowledge of generally accepted account principles.
Preference will be given to candidates who have:
An associates or bachelor’s degree in a related field, including accounting, business administration, or finance
A strong understanding of business and income tax worksheets, computations, and filings
Experience in services related specifically to payroll
Experience in completing necessary 501(c)(3) organization taxes
3+ years of professional experience in a related field
Experiencing performing non-profit taxes
Compensation & Benefits
Salary is commensurate with experience
Paid vacation & holidays
Paid wellness leave
Remote work eligible
Flexible work environment
Free electric vehicle charging at Custer Office
Casual dress code
Free registration to MREA trainings
Paid training when necessary/applicable
About MREA
Mission: The MREA promotes renewable energy, energy efficiency, and sustainable living through education and demonstration.
MREA is an equal employment opportunity employer and will not discriminate against any employee or applicant for employment in a manner that violates the law. MREA is committed to building a diverse staff and strongly encourages applications from qualified people regardless of their age, ancestry, color, creed, disability, marital status, military status, mental or physical disability, source of income, national origin, race, religion, sexual orientation, gender, gender identity, or any other class protected by law. MREA does not discriminate on the basis of these characteristics in any personnel action.
To Apply
To apply, please send:
Cover letter detailing your qualifications (PDF)
Resume including education and experience (PDF)
Contact information for three professional references (PDF)
All correspondence must be electronic and sent to Amiee Wetmore at apply@midwestrenew.org .
Deadline
Applications will be accepted through 5:00 p.m. Central Time on Monday, January 10, 2022.
Dec 22, 2021
Part time
Position Classification: Part-time, Non-Exempt (Hourly)
32 Hours/Week
Reports To: Operations Director
Wage: $17-$20/hour (Salary is commensurate with experience)
Based: Remotely or at MREA office in Custer, Wisconsin
Approximate Start Date: January/February 2021
To Apply
To apply, please send:
Cover letter detailing your qualifications (PDF)
Resume including education and experience (PDF)
Contact information for three professional references (PDF)
All correspondence must be electronic and sent to Amiee Wetmore at apply@midwestrenew.org .
Deadline
Applications will be accepted through 5:00 p.m. Central Time on Monday, January 10, 2022.
Job Description
The Accounting & HR Coordinator is responsible for accounting and payroll functions including submitting payroll, data entry, record keeping of financial transactions, exporting and preparing reports from QuickBooks, credit card receipt entry, assisting in accounts payable and receivable, and complying with local, state & federal government reporting requirements (withholding, social security, W2s, 1099s, and so on). They will work closely with the Operations Director to ensure compliance with MREA financial policies and procedures.
In addition, this individual will lead new employee onboarding as well as assist in the hiring process for MREA vacancies, assist in annual financial and worker’s compensation audit preparations, filing of annual non-profit permits and licenses, and event registration support as needed.
Key Responsibilities
General Administration
Participate in MREA staff meetings and planning sessions as needed
Maintain instructional documents for position description, coordinate with others as needed
Collection and maintenance of contractor and onsite visitor certificates of insurance
Assist in monitoring of app performance and needs assessments as necessary (virtual time tracking, etc.)
Assist in maintaining Staff Resources digital information center (internal instructional documents, formal policy and procedures, travel reimbursement templates, position descriptions, etc.)
Financial
Be aware of, compliant with, and able to answer questions related to MREA financial policy and procedures as written by Management and approved by the MREA Board of Directors.
Taxes
Complete reporting and payments related to all necessary taxes (Payroll, unemployment, sales and use, 1099s, etc.)
Maintain records for all filings
Collect and maintain W9 records
Payroll (Managed through QuickBooks)
Process payroll bi-weekly and in a timely manner for 18 permanent staff (on average) and many unique, limited term employees from multiple states
Complete annual W2 filings
Assist Operations Director in managing employee timesheet policy compliance
Accounts Receivable (Managed through QuickBooks)
Assist in generating invoices per employee request and follow up with employees when customer accounts are past due
Enter income from multiple income sources (PayPal/Credit Card, Square, Direct Deposit)
Enter cash and check income*
Weekly bank deposits*
Accounts Payable (Managed through QuickBooks)
Print checks weekly per Management Team’s approval*
File checks weekly for archives*
Enter credit card expenses
Prepare class expense breakdowns as needed (Email marketing, etc.)
Assist in entering bills and monitoring due dates
Manage and review staff travel reimbursements for submission to Operations Director
Annual Audits
Assistance in preparing books for annual audit and work with Operations Director and external accountant to complete necessary audit tasks
Assist in gathering reports for Worker’s Compensation audit as necessary
Preparation of financial reports
By Request & quarterly financial report distribution to program leads
Entry of annual approved budget
Reconciliations
Perform monthly reconciliations of MREA checking accounts*
Perform report reconciliations in partnership with staff area leads/management (membership, courses, etc.) with assistance from Operations Director as necessary
Assistance in quarterly reconciliation of statements and balance sheets for review by external accountant and review by MREA Board of Directors.
End of year time off (vacation and holiday) accrual reconciliations for hourly staff
Perform monthly reconciliation for unclassified items
*Task dependent on employee location
Events
Be aware of, compliant with, and able to answer questions regarding event financial policy and procedures
Be a part of the financial team during The Energy Fair and other events as necessary
Human Resources
Work with the MREA Leadership team with hiring process for all new hires,
Assist in creation of vacancies
Posting of vacancies
Interviewing candidates as necessary
New hire paperwork & reporting
Assist and lead new hire onboarding as necessary
Work with staff to ensure compliance with MREA personnel policies and Employee Handbook
Be available to answer employee questions regarding Employee Handbook
Assist in maintenance of personnel records ensuring legal compliance including confidentiality
Personnel
Attend staff meetings and professional development days as needed
Participate in annual self-review
Participate in MREA Board of Director meetings and planning sessions as necessary
Support MREA events and activities, as needed
Qualifications
A successful candidate will be/have:
Results oriented and self-directed, with a passion for the MREA’s mission
Organized and focused with proven ability to prioritize and complete activities with deadlines
Consistent and maintain a high attention to detail
Comfortable with their work being reviewed by internal and external parties (co-workers, Board of Directors, audit firms, accountants)
Comfortable working on their own as well as one-on-one with many different staff
Able to keep records and data confidential
Proficient in QuickBooks, Excel, and Microsoft Office
Experienced in delivering friendly customer relations
2 years demonstratable professional experience in a related field (accounting, business administration, finance, etc.)
Have knowledge of generally accepted account principles.
Preference will be given to candidates who have:
An associates or bachelor’s degree in a related field, including accounting, business administration, or finance
A strong understanding of business and income tax worksheets, computations, and filings
Experience in services related specifically to payroll
Experience in completing necessary 501(c)(3) organization taxes
3+ years of professional experience in a related field
Experiencing performing non-profit taxes
Compensation & Benefits
Salary is commensurate with experience
Paid vacation & holidays
Paid wellness leave
Remote work eligible
Flexible work environment
Free electric vehicle charging at Custer Office
Casual dress code
Free registration to MREA trainings
Paid training when necessary/applicable
About MREA
Mission: The MREA promotes renewable energy, energy efficiency, and sustainable living through education and demonstration.
MREA is an equal employment opportunity employer and will not discriminate against any employee or applicant for employment in a manner that violates the law. MREA is committed to building a diverse staff and strongly encourages applications from qualified people regardless of their age, ancestry, color, creed, disability, marital status, military status, mental or physical disability, source of income, national origin, race, religion, sexual orientation, gender, gender identity, or any other class protected by law. MREA does not discriminate on the basis of these characteristics in any personnel action.
To Apply
To apply, please send:
Cover letter detailing your qualifications (PDF)
Resume including education and experience (PDF)
Contact information for three professional references (PDF)
All correspondence must be electronic and sent to Amiee Wetmore at apply@midwestrenew.org .
Deadline
Applications will be accepted through 5:00 p.m. Central Time on Monday, January 10, 2022.
Washington State Coalition Against Domestic Violence
1511 Third Ave Ste 433, Seattle, WA 98101
JOB DESCRIPTION Position: Accounting and Administrative Specialist Reports to: Finance and Operations Director Location: Anywhere in WA state; open to partial work-from-home. Must be available to come to Seattle office for a full day at least every two weeks. Classification: Non-exempt Pay & Benefits: $50,000 to $56,000 ($27.47 to $30.77/hour, 35 hours/week), DOE, plus:
35-hour work week
Annual pay increases per salary structure
100% paid medical, dental, vision health insurance premiums, 50% paid for dependents
HRA reimbursement
Student loan payment assistance
100% paid long-term disability and life insurance
Retirement contribution after 6 months
3 weeks annual vacation with periodic increases, 13 paid holidays, and sick leave
Flexible, family-friendly work environment
Our mission is to mobilize our member programs and allies to end domestic violence through advocacy and action for social change. We improve how communities respond to domestic violence and create a social intolerance for abuse, support our member programs, and inform the public. Guided by our Theory of Change , we work to undo the root causes of violence, building racial equity, economic justice, and gender and reproductive liberation to create a world where all people can live and love freely without fear. WSCADV’s team approach facilitates the sharing of power and responsibility across positions.
This job is a hands-on role:
Support invoicing, reporting, and federal grants management for our Crossing Borders immigrant survivor advocacy project;
Communicate effectively with Latinx farmworker organizations and domestic violence/sexual assault program partners;
Support general accounting functions, such as AR/AP, data entry, and billing.
This position is an integral part of a 3-person accounting team, and a 2-person Crossing Borders project team, in a staff of about 20 people. WSCADV has a friendly, flexible work environment where we value each person.
Valid driver’s license and/or ability to occasionally travel is required (e.g., for annual conference). Proof of COVID vaccination is required.
Responsibilities
Crossing Borders project:
Lead quarterly invoicing for project, to obtain and cross-check invoices from subcontractors, submit for payment, and support federal grant budget management.
Support federal grant reporting, e.g., collect service data and narrative reports from subcontractors, review accuracy, and assist with reporting in the online federal grants platform.
Know, track, and assist with explaining federal grant requirements, special conditions, and budgets for WSCADV and project partners.
Communicate to collect invoices, reports, service data, and to share knowledge and budget information, with Latinx farmworker organization staff and domestic violence/sexual assault advocates and promotoras (grassroots health educators).
Assist with project activities, e.g., scheduling, Zoom meetings, emails.
General Accounting:
Compile, cross-check, and process Accounts Payable transactions.
Compile and cross-check credit card reports and receipts. Support proper coding of credit card and other purchase transactions and proper coding of all cash receipts.
Assist with the preparation and submission of monthly/quarterly invoices to state and federal funders.
Support the preparation and submission of online quarterly and annual financial and narrative reports for federal, state, and foundation grants and contracts.
Assist Finance & Operations Director with preparation of annual and grant budgets and periodic budget forecasting.
Assist Accountant with maintenance of perpetual inventory.
Maintain paper and electronic records and ensure the review and approval process has been completed for all documentation.
Provide other administrative support to the accounting team for miscellaneous routine tasks, reports, and research projects.
Teamwork
Work closely and effectively with the Crossing Borders Coordinator, Accountant, Finance and Operations Director, coworkers, and the Crossing Borders partner organizations.
Perform other general WSCADV staff duties related to annual conference , Refuse To Abuse® 5K , and other duties as assigned. Occasional travel within WA state is required (e.g. to annual conference).
Participate in domestic violence, multicultural, and anti-oppression activities and trainings, and perform all work in a culturally responsive manner consistent with WSCADV’s mission and Principles of Unity .
Qualifications Desired Knowledge, Skills and Abilities
Deep respect for diversity and commitment to advancing WSCADV’s mission , Theory of Change , and Principles of Unity , including undoing racism, sexism, and other forms of oppression.
Comfortable with numbers, forms, and using Excel to organize data or info.
Ability to explain forms and guide others (e.g., survivor advocates) to complete financial, data, and narrative reports on a timely basis in a respectful, non-judgmental way.
Ability to work independently, plan and manage time, and sort multiple priorities while exercising good judgment.
Ability to foresee and solve problems and meet deadlines in a professional, positive manner.
Ability to oversee and safeguard confidential and sensitive information.
Ability to listen and communicate in both spoken and written English, and to work collaboratively with co-workers, contractors, and agencies.
Ability to communicate effectively with co-workers on how to complete detailed tasks for which accuracy and consistency are critical.
Demonstrated spirit of cooperation and ability to build positive working relationships in an interactive, productive, team environment.
Required Experience
At least 2 years of experience in an administrative and/or accounting support role
Software:
Microsoft Office Suite, including Excel.
Experience with or ability to quickly learn software applications (e.g., for basic accounting, timesheets, expense reports, project management).
Preferred Experience
Basic understanding of GAAP for nonprofits.
Working knowledge of QuickBooks Desktop.
Lived experience with rural, Latinx, farmworker communities.
Knowledge of nonprofit or Tribal social service organizations.
Spanish language fluency.
*HOW TO APPLY*: Please submit the following package by email:
A cover letter summarizing your interest in and relevant experience and abilities for this position.
Include your response to this question: “In your experience, what are the most effective ways to communicate about financials or administering projects with people who feel intimidated by these things?” (please answer this in 1-3 sentences in your letter)
Your resume.
Email to: emma@wscadv.org subject line: Accounting Hiring – [your last name]
Applications will be considered on a rolling basis; submit your application by *October 22, 2021* to be considered in the first screening. Position open until filled. Anticipated start is early December. No calls, please.
People with lived experience as farmworkers, Latinx and other people of color, Native people, people from other historically marginalized communities, and survivors of domestic violence are especially encouraged to apply.
Oct 18, 2021
Full time
JOB DESCRIPTION Position: Accounting and Administrative Specialist Reports to: Finance and Operations Director Location: Anywhere in WA state; open to partial work-from-home. Must be available to come to Seattle office for a full day at least every two weeks. Classification: Non-exempt Pay & Benefits: $50,000 to $56,000 ($27.47 to $30.77/hour, 35 hours/week), DOE, plus:
35-hour work week
Annual pay increases per salary structure
100% paid medical, dental, vision health insurance premiums, 50% paid for dependents
HRA reimbursement
Student loan payment assistance
100% paid long-term disability and life insurance
Retirement contribution after 6 months
3 weeks annual vacation with periodic increases, 13 paid holidays, and sick leave
Flexible, family-friendly work environment
Our mission is to mobilize our member programs and allies to end domestic violence through advocacy and action for social change. We improve how communities respond to domestic violence and create a social intolerance for abuse, support our member programs, and inform the public. Guided by our Theory of Change , we work to undo the root causes of violence, building racial equity, economic justice, and gender and reproductive liberation to create a world where all people can live and love freely without fear. WSCADV’s team approach facilitates the sharing of power and responsibility across positions.
This job is a hands-on role:
Support invoicing, reporting, and federal grants management for our Crossing Borders immigrant survivor advocacy project;
Communicate effectively with Latinx farmworker organizations and domestic violence/sexual assault program partners;
Support general accounting functions, such as AR/AP, data entry, and billing.
This position is an integral part of a 3-person accounting team, and a 2-person Crossing Borders project team, in a staff of about 20 people. WSCADV has a friendly, flexible work environment where we value each person.
Valid driver’s license and/or ability to occasionally travel is required (e.g., for annual conference). Proof of COVID vaccination is required.
Responsibilities
Crossing Borders project:
Lead quarterly invoicing for project, to obtain and cross-check invoices from subcontractors, submit for payment, and support federal grant budget management.
Support federal grant reporting, e.g., collect service data and narrative reports from subcontractors, review accuracy, and assist with reporting in the online federal grants platform.
Know, track, and assist with explaining federal grant requirements, special conditions, and budgets for WSCADV and project partners.
Communicate to collect invoices, reports, service data, and to share knowledge and budget information, with Latinx farmworker organization staff and domestic violence/sexual assault advocates and promotoras (grassroots health educators).
Assist with project activities, e.g., scheduling, Zoom meetings, emails.
General Accounting:
Compile, cross-check, and process Accounts Payable transactions.
Compile and cross-check credit card reports and receipts. Support proper coding of credit card and other purchase transactions and proper coding of all cash receipts.
Assist with the preparation and submission of monthly/quarterly invoices to state and federal funders.
Support the preparation and submission of online quarterly and annual financial and narrative reports for federal, state, and foundation grants and contracts.
Assist Finance & Operations Director with preparation of annual and grant budgets and periodic budget forecasting.
Assist Accountant with maintenance of perpetual inventory.
Maintain paper and electronic records and ensure the review and approval process has been completed for all documentation.
Provide other administrative support to the accounting team for miscellaneous routine tasks, reports, and research projects.
Teamwork
Work closely and effectively with the Crossing Borders Coordinator, Accountant, Finance and Operations Director, coworkers, and the Crossing Borders partner organizations.
Perform other general WSCADV staff duties related to annual conference , Refuse To Abuse® 5K , and other duties as assigned. Occasional travel within WA state is required (e.g. to annual conference).
Participate in domestic violence, multicultural, and anti-oppression activities and trainings, and perform all work in a culturally responsive manner consistent with WSCADV’s mission and Principles of Unity .
Qualifications Desired Knowledge, Skills and Abilities
Deep respect for diversity and commitment to advancing WSCADV’s mission , Theory of Change , and Principles of Unity , including undoing racism, sexism, and other forms of oppression.
Comfortable with numbers, forms, and using Excel to organize data or info.
Ability to explain forms and guide others (e.g., survivor advocates) to complete financial, data, and narrative reports on a timely basis in a respectful, non-judgmental way.
Ability to work independently, plan and manage time, and sort multiple priorities while exercising good judgment.
Ability to foresee and solve problems and meet deadlines in a professional, positive manner.
Ability to oversee and safeguard confidential and sensitive information.
Ability to listen and communicate in both spoken and written English, and to work collaboratively with co-workers, contractors, and agencies.
Ability to communicate effectively with co-workers on how to complete detailed tasks for which accuracy and consistency are critical.
Demonstrated spirit of cooperation and ability to build positive working relationships in an interactive, productive, team environment.
Required Experience
At least 2 years of experience in an administrative and/or accounting support role
Software:
Microsoft Office Suite, including Excel.
Experience with or ability to quickly learn software applications (e.g., for basic accounting, timesheets, expense reports, project management).
Preferred Experience
Basic understanding of GAAP for nonprofits.
Working knowledge of QuickBooks Desktop.
Lived experience with rural, Latinx, farmworker communities.
Knowledge of nonprofit or Tribal social service organizations.
Spanish language fluency.
*HOW TO APPLY*: Please submit the following package by email:
A cover letter summarizing your interest in and relevant experience and abilities for this position.
Include your response to this question: “In your experience, what are the most effective ways to communicate about financials or administering projects with people who feel intimidated by these things?” (please answer this in 1-3 sentences in your letter)
Your resume.
Email to: emma@wscadv.org subject line: Accounting Hiring – [your last name]
Applications will be considered on a rolling basis; submit your application by *October 22, 2021* to be considered in the first screening. Position open until filled. Anticipated start is early December. No calls, please.
People with lived experience as farmworkers, Latinx and other people of color, Native people, people from other historically marginalized communities, and survivors of domestic violence are especially encouraged to apply.