Clark County
Vancouver, WA
Job Summary
The Clark County Treasurer’s Office is seeking a dynamic individual with exceptional organizational, analytical, communication and customer service skills to serve the needs of the elected Treasurer and entire leadership team.
The primary role of the Treasurer’s Office is to bill and collect property related taxes. We also serve as the custodian of all funds for the county and its governmental subdivisions. In short, we are the “Bank of the County.” Our mission is to be the locally trusted source for collecting and protecting public funds and our values include superior customer service; inclusion and teamwork; reliability, accuracy, and accountability; and continuous improvement. Successful candidates will share these values and seek to uphold our mission.
Plans, coordinates and administers a specific program within a designated department. Assigned programs typically involve heavy administrative components and require a single incumbent to administer. Responsibilities include project/task planning, design, recommendation, implementation and day to day administration of program responsibilities.
The Program Assistant is a stand alone job classification. This position has administrative, and often clerical responsibilities within the assigned program, but is distinguished from clerical support positions due to the technical knowledge required for principles and practices utilized on the job, and the discretion and judgment that is exercised to accomplish work objectives.
Qualifications
The Program Assistant supports the day-to-day operations of the Treasurer’s Office and reports directly to the Chief Deputy Treasurer. This position regularly interfaces with constituents, elected officials, district leadership, vendors, other county departments, government agencies, and front-line personnel via email, phone, and/or in person. Public relations are a major component of the duties assigned to the role. Specific responsibilities include:
Coordinating with the elected Treasurer and Chief Deputy Treasurer toward accomplishment of program, divisional and departmental objectives;
Assisting leadership team with performance measures and project tracking and preparing reports on program performance;
Developing and organizing program materials, quarterly newsletters, public meeting materials, press releases, surveys and annual reports;
Researching and analyzing data and recommending procedure modifications;
Providing outreach and direct customer service to districts and Clark County citizens by leveraging program knowledge;
Assigning work activities, managing officewide program initiatives, monitoring workflows, and reviewing work products;
Creating and maintaining website and social media content;
Coordinating activities with related programs, departments or agencies and working through controversial issues;
Invoicing, contract tracking, purchasing, responding to public disclosure requests, scheduling meetings and training and travel coordination.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 11.508 $23.99 - $30.67- per hour
Job Summary
The Clark County Treasurer’s Office is seeking a dynamic individual with exceptional organizational, analytical, communication and customer service skills to serve the needs of the elected Treasurer and entire leadership team.
The primary role of the Treasurer’s Office is to bill and collect property related taxes. We also serve as the custodian of all funds for the county and its governmental subdivisions. In short, we are the “Bank of the County.” Our mission is to be the locally trusted source for collecting and protecting public funds and our values include superior customer service; inclusion and teamwork; reliability, accuracy, and accountability; and continuous improvement. Successful candidates will share these values and seek to uphold our mission.
Plans, coordinates and administers a specific program within a designated department. Assigned programs typically involve heavy administrative components and require a single incumbent to administer. Responsibilities include project/task planning, design, recommendation, implementation and day to day administration of program responsibilities.
The Program Assistant is a stand alone job classification. This position has administrative, and often clerical responsibilities within the assigned program, but is distinguished from clerical support positions due to the technical knowledge required for principles and practices utilized on the job, and the discretion and judgment that is exercised to accomplish work objectives.
Qualifications
The Program Assistant supports the day-to-day operations of the Treasurer’s Office and reports directly to the Chief Deputy Treasurer. This position regularly interfaces with constituents, elected officials, district leadership, vendors, other county departments, government agencies, and front-line personnel via email, phone, and/or in person. Public relations are a major component of the duties assigned to the role. Specific responsibilities include:
Coordinating with the elected Treasurer and Chief Deputy Treasurer toward accomplishment of program, divisional and departmental objectives;
Assisting leadership team with performance measures and project tracking and preparing reports on program performance;
Developing and organizing program materials, quarterly newsletters, public meeting materials, press releases, surveys and annual reports;
Researching and analyzing data and recommending procedure modifications;
Providing outreach and direct customer service to districts and Clark County citizens by leveraging program knowledge;
Assigning work activities, managing officewide program initiatives, monitoring workflows, and reviewing work products;
Creating and maintaining website and social media content;
Coordinating activities with related programs, departments or agencies and working through controversial issues;
Invoicing, contract tracking, purchasing, responding to public disclosure requests, scheduling meetings and training and travel coordination.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 11.508 $23.99 - $30.67- per hour
Hawkeye Community College
Waterloo, IA
Job Summary
The Office of the President at Hawkeye Community College is looking for a highly organized, self-motivated and people-centered individual to join our team as an Assistant to the President / Board Secretary. If you are a proactive problem-solver, with excellent communication skills and attention to detail, this may be for you!
As the Assistant to the President, you will play a critical role in Hawkeye’s mission by ensuring successful administrative operations within the Office of the President and Board of Trustees. This position is a multi-faceted role and your responsibilities would include, but not limited to, providing critical support through relationship management, facilitating communication, planning of events, drafting and editing various documents, scheduling meetings as well as managing the President’s calendar.
Additionally, you would be working on special projects and coordinating activities of the Board of Trustees, which includes preparation of agenda materials and attending all Board Meetings. As the Assistant to the President, you must possess and model a professional demeanor and be able to handle confidential/sensitive information with discretion.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Reports directly to the President.
Assists the President in their goals, including all relevant matters concerning the Board of Trustees.
Maintains the President’s calendar. Responsible for scheduling meetings and appointments. Makes travel arrangements as needed.
Fields incoming office inquiries via in-person, telephone, or email.
Coordinates special events as assigned by the President and/or as pertinent to the Board of Trustees and the College.
Coordinates, prepares, and files reports required by the college as well as local, state, and federal governments. Determines proper file designations and maintains an electronic or physical filing system for correspondence, records, reports, etc.
Provides executive support to the Board of Trustees in the coordination of services, activities, and duties as outlined in the Code of Iowa to ensure that all legal requirements for the board are met.
Maintains the official Board Policy Governance Manual. Drafts revisions as needed in collaboration with the President and Board.
Prepares all election papers for the Board of Trustees, including all election and special levy/bond papers and files with the County Auditor all nomination papers and resolutions necessary for publication for annual elections.
Makes all arrangements for special board meetings including retreats and Policy Governance training/updates for all new and current Board members.
Performs required Board secretary duties as outlined in the Code of Iowa, to include record preservation, taking meeting minutes, collaborating with Treasurer to keep accurate financial records of expenses and funds.
Ensures all legal requirements are met regarding board meeting proceedings including Code of Iowa 279 and 260C appeals and Chapter 20 and 21 closed and exempt board sessions.
Composes correspondence, reports, and other documents containing sensitive information.
Collects and compiles information on budgets and other projects.
Assists the President in gathering and compiling data for presentations and/or Board of Trustees using presentation software, handouts. etc.
Gathers information, approvals, and related material for the processing of purchase orders.
Ensures appropriate distribution and disposition of correspondence, directives, complaints, and related materials.
Schedules meetings as needed including room reservations, catering needs, equipment needs, and inviting participants.
Makes travel arrangements for the Board of Trustees as needed.
Maintains personnel and leave records for the President’s direct reports.
Maintains college’s organizational chart.
Assists President with personal correspondence i.e., sympathy cards, get well cards, holiday greetings, news clippings, etc. for college
Assists with coordination of special projects or initiatives as directed by President.
Creates correspondence on behalf of the President and Board of Trustees.
Creates PowerPoint presentations for the President.
Prepares and maintains agendas and minutes for various groups including but not limited to: President Cabinet and President Leadership Group.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate's degree in a related field and five (5) years of administrative support experience or an equivalent combination of education and experience totaling seven (7) years.
Demonstrated understanding of postsecondary curriculum, education process and the required state documentation for community colleges.
Demonstrated understanding of institutional network procedures and reports.
Experience with budget analysis and preparation.
Experience with schedule management to include multi-departments, record and report preparation, process improvement, and document creation, maintaining complex filing systems.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Knowledge of general office equipment, procedure, protocols, and office management.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to prepare speeches, documents and presentations.
Demonstrated strong organizational, project management, event planning and problem-solving skills. with exceptional multi-tasking abilities as well as ability to anticipate needs.
Preferred Qualifications
Bachelors’ degree in related field.
Knowledge of Roberts Rule of Order.
Working Conditions
Anticipated schedule is Monday – Friday from 8:00am to 4:30 pm with evening and weekend hours on an as needed basis.
Work is performed either in or a combination of an office setting and classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with a competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Job Summary
The Office of the President at Hawkeye Community College is looking for a highly organized, self-motivated and people-centered individual to join our team as an Assistant to the President / Board Secretary. If you are a proactive problem-solver, with excellent communication skills and attention to detail, this may be for you!
As the Assistant to the President, you will play a critical role in Hawkeye’s mission by ensuring successful administrative operations within the Office of the President and Board of Trustees. This position is a multi-faceted role and your responsibilities would include, but not limited to, providing critical support through relationship management, facilitating communication, planning of events, drafting and editing various documents, scheduling meetings as well as managing the President’s calendar.
Additionally, you would be working on special projects and coordinating activities of the Board of Trustees, which includes preparation of agenda materials and attending all Board Meetings. As the Assistant to the President, you must possess and model a professional demeanor and be able to handle confidential/sensitive information with discretion.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Reports directly to the President.
Assists the President in their goals, including all relevant matters concerning the Board of Trustees.
Maintains the President’s calendar. Responsible for scheduling meetings and appointments. Makes travel arrangements as needed.
Fields incoming office inquiries via in-person, telephone, or email.
Coordinates special events as assigned by the President and/or as pertinent to the Board of Trustees and the College.
Coordinates, prepares, and files reports required by the college as well as local, state, and federal governments. Determines proper file designations and maintains an electronic or physical filing system for correspondence, records, reports, etc.
Provides executive support to the Board of Trustees in the coordination of services, activities, and duties as outlined in the Code of Iowa to ensure that all legal requirements for the board are met.
Maintains the official Board Policy Governance Manual. Drafts revisions as needed in collaboration with the President and Board.
Prepares all election papers for the Board of Trustees, including all election and special levy/bond papers and files with the County Auditor all nomination papers and resolutions necessary for publication for annual elections.
Makes all arrangements for special board meetings including retreats and Policy Governance training/updates for all new and current Board members.
Performs required Board secretary duties as outlined in the Code of Iowa, to include record preservation, taking meeting minutes, collaborating with Treasurer to keep accurate financial records of expenses and funds.
Ensures all legal requirements are met regarding board meeting proceedings including Code of Iowa 279 and 260C appeals and Chapter 20 and 21 closed and exempt board sessions.
Composes correspondence, reports, and other documents containing sensitive information.
Collects and compiles information on budgets and other projects.
Assists the President in gathering and compiling data for presentations and/or Board of Trustees using presentation software, handouts. etc.
Gathers information, approvals, and related material for the processing of purchase orders.
Ensures appropriate distribution and disposition of correspondence, directives, complaints, and related materials.
Schedules meetings as needed including room reservations, catering needs, equipment needs, and inviting participants.
Makes travel arrangements for the Board of Trustees as needed.
Maintains personnel and leave records for the President’s direct reports.
Maintains college’s organizational chart.
Assists President with personal correspondence i.e., sympathy cards, get well cards, holiday greetings, news clippings, etc. for college
Assists with coordination of special projects or initiatives as directed by President.
Creates correspondence on behalf of the President and Board of Trustees.
Creates PowerPoint presentations for the President.
Prepares and maintains agendas and minutes for various groups including but not limited to: President Cabinet and President Leadership Group.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate's degree in a related field and five (5) years of administrative support experience or an equivalent combination of education and experience totaling seven (7) years.
Demonstrated understanding of postsecondary curriculum, education process and the required state documentation for community colleges.
Demonstrated understanding of institutional network procedures and reports.
Experience with budget analysis and preparation.
Experience with schedule management to include multi-departments, record and report preparation, process improvement, and document creation, maintaining complex filing systems.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Knowledge of general office equipment, procedure, protocols, and office management.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to prepare speeches, documents and presentations.
Demonstrated strong organizational, project management, event planning and problem-solving skills. with exceptional multi-tasking abilities as well as ability to anticipate needs.
Preferred Qualifications
Bachelors’ degree in related field.
Knowledge of Roberts Rule of Order.
Working Conditions
Anticipated schedule is Monday – Friday from 8:00am to 4:30 pm with evening and weekend hours on an as needed basis.
Work is performed either in or a combination of an office setting and classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with a competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Executive Ethics Commission
Springfield, Illinois
The Executive Ethics Commission (EEC) of the State of Illinois seeks an administrative and HR assistant for a position with the EEC administrative office. Under general direction of Executive Ethics Commission (EEC) Administrative Office staff, this position performs a variety of complex, specialized clerical and administrative duties for the EEC’s Administrative Office.
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing chief procurement officers (CPOs). The CPOs are subject-matter experts on procurement an maintain their independence on procurement decisions as set forth in the Illinois Procurement Code.
Responsibilities include, under direction of the EEC General Counsel or the EEC Office Administrator
Serving as the main receptionist for the EEC Administrative Office, greeting visitors who enter the EEC's Administrative Office. Answering phones, taking messages, and transferring calls to appropriate parties.
Assisting HR with professional development and training programs, recruitment of staff, and analysis of job applicants.
Assisting administrative office staff with organizing and maintaining ex-parte communication files, revolving door files, case files including payment information if applicable, and ethics officer appointment letters files.
Assisting General Counsel with establishing and managing EEC record retention schedules, including appropriate disposal of records as approved by the Illinois State Records Commission.
Assisting administrative office staff in preparation and distribution of notices, letters, memorandums, and reports as needed. Assisting with EEC styling for all forms, memos and documents. Utilizing the Microsoft Office Suite to generate documents and reports.
Serving as official receiving officer for all equipment and supplies. Date stamping, reading, sorting, and distributing incoming mail.
Maintaining and updating EEC Staff Directory on EEC SharePoint, the State of Illinois Phone Directory, and the EEC.All Users list.
Performing general office support duties such as scanning files, photocopying, collating, and faxing.
Minimum Requirements
Knowledge, skill and mental development equivalent to completion of four years of college.
Two years of experience in a public or private organization which includes customer service experience and preferably with experience in accounting, payroll, or human resources.
Working knowledge of Microsoft Office Suite, specifically with proficiency in Word, Excel and PowerPoint.
Working knowledge of inventory and other control methods and procedures.
Ability to develop, implement, and evaluate new and revised methods, procedures and performance standards.
Ability to exercise good judgment and discretion and maintain confidentiality.
Ability to establish and maintain cooperative working relationships.
Preferences
Courses in public or business administration and organizational management/human resources.
Office Information The members of the administrative staff work in a collaborative environment, subject to the direction of the EEC General Counsel or the EEC Office Administrator. Successful members of this team have a demonstrated interest in, enthusiasm for, and commitment to public service. The desired candidate is self-motivated, with an ability to resolve issues with a resourceful, independent attitude. The work location is an office setting, requiring business casual or business dress attire.
Work Hours
This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Work Location
Illinois Executive Ethics Commission
401 South Spring Street
William Stratton Building, Room 515
Springfield, Illinois 62706
This position is not covered by the Personnel Code and not subject to collective bargaining. It does not require a current grade from Central Management Services. Employees of the Executive Ethics Commission are not permitted to hold public office or engage in certain political activity. Agency Contact
Christine Lazarides
Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
Christine.Lazarides@illinois.gov
How to Apply For full consideration, applicants should email the following to Christine.Lazarides@illinois.gov by 4:30 p.m. on Thursday, August 20, 2020:
A letter of interest, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position.
A detailed resume.
Contact information for three professional references. For questions regarding whether a reference is appropriate, please email the Agency Contact.
Special Note: Interviews for this position will be conducted via WebEx video. Please ensure that you have audio and video connection capabilities. Interviews are expected to begin the week of September 14, 2020.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks an administrative and HR assistant for a position with the EEC administrative office. Under general direction of Executive Ethics Commission (EEC) Administrative Office staff, this position performs a variety of complex, specialized clerical and administrative duties for the EEC’s Administrative Office.
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing chief procurement officers (CPOs). The CPOs are subject-matter experts on procurement an maintain their independence on procurement decisions as set forth in the Illinois Procurement Code.
Responsibilities include, under direction of the EEC General Counsel or the EEC Office Administrator
Serving as the main receptionist for the EEC Administrative Office, greeting visitors who enter the EEC's Administrative Office. Answering phones, taking messages, and transferring calls to appropriate parties.
Assisting HR with professional development and training programs, recruitment of staff, and analysis of job applicants.
Assisting administrative office staff with organizing and maintaining ex-parte communication files, revolving door files, case files including payment information if applicable, and ethics officer appointment letters files.
Assisting General Counsel with establishing and managing EEC record retention schedules, including appropriate disposal of records as approved by the Illinois State Records Commission.
Assisting administrative office staff in preparation and distribution of notices, letters, memorandums, and reports as needed. Assisting with EEC styling for all forms, memos and documents. Utilizing the Microsoft Office Suite to generate documents and reports.
Serving as official receiving officer for all equipment and supplies. Date stamping, reading, sorting, and distributing incoming mail.
Maintaining and updating EEC Staff Directory on EEC SharePoint, the State of Illinois Phone Directory, and the EEC.All Users list.
Performing general office support duties such as scanning files, photocopying, collating, and faxing.
Minimum Requirements
Knowledge, skill and mental development equivalent to completion of four years of college.
Two years of experience in a public or private organization which includes customer service experience and preferably with experience in accounting, payroll, or human resources.
Working knowledge of Microsoft Office Suite, specifically with proficiency in Word, Excel and PowerPoint.
Working knowledge of inventory and other control methods and procedures.
Ability to develop, implement, and evaluate new and revised methods, procedures and performance standards.
Ability to exercise good judgment and discretion and maintain confidentiality.
Ability to establish and maintain cooperative working relationships.
Preferences
Courses in public or business administration and organizational management/human resources.
Office Information The members of the administrative staff work in a collaborative environment, subject to the direction of the EEC General Counsel or the EEC Office Administrator. Successful members of this team have a demonstrated interest in, enthusiasm for, and commitment to public service. The desired candidate is self-motivated, with an ability to resolve issues with a resourceful, independent attitude. The work location is an office setting, requiring business casual or business dress attire.
Work Hours
This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Work Location
Illinois Executive Ethics Commission
401 South Spring Street
William Stratton Building, Room 515
Springfield, Illinois 62706
This position is not covered by the Personnel Code and not subject to collective bargaining. It does not require a current grade from Central Management Services. Employees of the Executive Ethics Commission are not permitted to hold public office or engage in certain political activity. Agency Contact
Christine Lazarides
Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
Christine.Lazarides@illinois.gov
How to Apply For full consideration, applicants should email the following to Christine.Lazarides@illinois.gov by 4:30 p.m. on Thursday, August 20, 2020:
A letter of interest, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position.
A detailed resume.
Contact information for three professional references. For questions regarding whether a reference is appropriate, please email the Agency Contact.
Special Note: Interviews for this position will be conducted via WebEx video. Please ensure that you have audio and video connection capabilities. Interviews are expected to begin the week of September 14, 2020.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.