Special Assistant to the Deputy Executive Director (EXEC-15), NY
Title: Special Assistant to the Deputy Executive Director
Office: National Offices
Location: New York, NY
Posted: Jul 3 2019
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ABOUT THE JOB
The ACLU National office in New York, NY seeks applications for the full-time position of Special Assistant to the Deputy Executive Director.
The Special Assistant plays a central role in directly supporting the Deputy Executive Director and in coordinating activities for the ACLU’s senior leadership team, the Board of Directors, consultants and for a number of special projects including the ACLU’s equity, diversity, and inclusion efforts. The Special Assistant role will be responsible for project managing the Deputy Executive Director's internal and external projects and initiatives and providing general administrative support. The Special Assistant will thrive in a dynamic, high-intensity environment and excel at time management, organization and planning skills.
- Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects related to the Deputy Executive Director’s portfolio.
- Provide communications support and assistance to ensure timely responses to inquiries, including telephone calls, mail, and e-mail messages.
- Manage travel and scheduling needs for the Deputy Executive Director.
- Monitor and supervise other high priority project plans that are priorities for the organization and Executive team.
- Maintain, update, and provide status reports on the Deputy Executive Director’s projects.
- Manage scheduling needs for the Deputy Executive Director and other groups throughout the organization.
- Evaluate and process data (using Excel and PowerPoint) for reports for the Deputy Executive Director and other Executive and senior staff members.
- Coordinate with team responsible for the procurement of outside experts and other vendors.
- Liaise with the Accounting department to process and reconcile payments and reimbursements in a timely manner.
- Organize submissions for and the dissemination of a weekly national staff newsletter, as well as other periodic communications from the Deputy Executive Director to the National staff.
- Draft and disseminate meeting notes and track follow-up tasks.
- Schedule, plan, and help facilitate for on-site as well as off-site meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials for National Board, Executive Committee, other board committees, donor meetings, senior staff meetings and retreats, All Staff meetings, the Equity, Diversity, and Inclusion Council, other special projects, etc.
- Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance, and record of arrest or conviction.
- Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
- Perform other duties as appropriate and assigned.
- Excellent time management skills and ability to work in a fast-paced environment
- Proficiency with the Microsoft Office Suite, including Excel and PowerPoint
- Strong verbal and written communication skills
- Strong analytical and data analysis skills
- Ability to handle confidential and sensitive information in a professional manner
- Highly organized with attention to detail
- Ability to take initiative and work independently as well as within a team
- Willingness to manage crucial administrative duties in an organized and thoughtful manner
- Some travel is required
- Dedication to the ACLU’s mission
- Experience supporting high-level staff or executives preferred
- Demonstrated research skills and creativity
ABOUT THE ACLU
For almost 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people from government abuse and overreach.
The Department of Education has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program.
We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction.
The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail firstname.lastname@example.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within parameters of the ACLU compensation scale.