Are you a visionary leader with a passion for operational excellence in healthcare? Join us as the Director of Operations, Clinical Care (DOCC) and become an integral part of our journey towards redefining healthcare delivery. Sonoran University is a dynamic hub of innovation, education, and community impact. As a premier non-profit health sciences university, we are dedicated to training the next generation of naturopathic physicians, nutritionists, and mental health professionals while making a tangible difference in the lives of our patients and our community.
In addition to offering the highest quality education to the next generation of health professionals, Sonoran University sees over 10,000 patient visits annually at our two clinics on our Tempe campus – the Sonoran University Medical Center and the Neil Riordan Center for Regenerative Medicine. Complementing both the academic and clinical offerings, Sonoran University also boasts a natural pharmacy (Medicinary), on-site laboratory, IV suite, and is home to the Ric Scalzo Institute for Botanical Research. Sonoran University furthers its mission via the Sage Foundation, which funds the operations of several off-site community clinics that provide healthcare to the uninsured and underserved in the Phoenix metropolitan area. As a seasoned operations leader, you will drive transformative changes in our clinics, ensuring seamless operations, unparalleled patient experiences, and sustainable growth.
Summary:
Reporting to the Vice President for Academic Affairs, the Director of Operations, Clinical Care (DOCC) must be a proven successful clinic operations leader, a highly organized information analyst, advocate, and team leader. This valuable team member is responsible for implementation and management of the Medical Center, Medical Center Laboratory, IV Suite, and Neil Riordan Center business operating procedures and regulations, ensuring evidence-based best practices are established and followed, assuring full compliance of all regulations regarding patient, employee, and student safety, engaging marketing efforts to increase patient volume and enhance brand positioning, and assuring established financial KPIs are achieved. Alongside the Chief Medical Officer and the Associate Dean for Naturopathic Clinical Education, the DOCC will engage in continuous improvement efforts and establishing and supporting programs that drive community access to Sonoran’s healthcare services. Reporting to the DOCC is the Sr. Practice Manager and her staff of Patient Service Representatives, Medical Assistants, and Lab Technicians.
This position requires 100% onsite attendance.
The Director of Operations, Clinical Care will:
Spearhead strategic initiatives to optimize clinic operations driving revenue growth, cost containment and expense reduction, and enhanced patient access.
Champion a culture of excellence and continuous improvement as a member of the Clinic Leadership Team, elevating clinical care, clinical education, and outcomes focused research.
Implement innovative business practices across the Medical Center, Laboratory, IV Suite, Neil Riordan Center, and community clinics setting the gold standard for evidence-based outpatient clinical care.
Forge meaningful community partnerships and referral networks; Support marketing campaigns to expand our reach, attract new patients, and reinforce Sonoran University's brand position of healthcare excellence.
Build consumer confidence by ensuring transparent and consistent pricing, consistent quality of care, efficient and effective clinic operations, respectful humanistic service, the highest degree of professionalism, ease of patient scheduling and financial counseling, cleanliness, and work with the CMO and academic deans to ensure student and clinician competence.
Monitor key financial performance indicators with a keen eye for opportunity, devising and executing plans to drive efficiency and profitability.
Ensure compliance with accreditation and regulatory standards (e.g., DHS, DEA, HIPAA, OSHA) and perform all necessary reviews, audits, education, and training affecting clinical operations/patient services.
Cultivate a diverse and empowered workforce, providing mentorship, training, and growth opportunities for our dedicated team members.
Coordinate with the Chief Financial Officer, insurance providers, and legal counsel regarding contractual negotiating efforts with health plan payors, managed care entities, third party administrators, and direct contracting opportunities.
Establish and maintain appropriate staffing and budget to support operations, practitioners, clinical faculty, and student clinical education training schedules. The successful candidate will have:
-Bachelor’s degree from an accredited college or university in Healthcare Administration, Accounting with a healthcare emphasis, Nursing Management, or related healthcare/business discipline. Master’s in Healthcare Administration, Business Administration, or related field preferred.
-A minimum of 5 years of progressive leadership in healthcare operations, preferably in a multi-specialty group practice or medical center setting.
-A track record of success in driving business development initiatives, process improvement strategies, and patient retention programs.
-Strong analytical skills and proficiency in healthcare management software (EHR systems) and data analysis tools.
-Excellent interpersonal skills with a desire to build collaborative relationships across departments and within the community.
Working Environment
Activities are generally performed in an environmentally controlled office setting subject to extensive periods of sitting, keyboarding, and manipulating a computer mouse. Required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing, and pulling of up to 25 pounds. Regular activities require the ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Communicate to perform essential functions.
Workplace Values
At Sonoran University, we support work-life balance as evidenced by our emphasis on wellness initiatives. Additionally, our Vacation and Sick time off policies are highly competitive in the Higher Ed community.
Background/Screening
All candidates offered a position at Sonoran University undergo a background and drug screen prior to hire. All employees must show documentation of required vaccinations including MMR, TB, Hepatitis B, as per Sonoran University and Medical Center policies, prior to the first day of work (unless religious or medical exemption is on file). Employment is contingent upon satisfactory outcome of all screens required of this position.
Sonoran University is an Equal Opportunity Employer committed to a diverse and inclusive workforce! We consider applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, or any other legally protected status.
Sonoran University is a Smoke-Free campus.
Apr 18, 2024
Full time
Are you a visionary leader with a passion for operational excellence in healthcare? Join us as the Director of Operations, Clinical Care (DOCC) and become an integral part of our journey towards redefining healthcare delivery. Sonoran University is a dynamic hub of innovation, education, and community impact. As a premier non-profit health sciences university, we are dedicated to training the next generation of naturopathic physicians, nutritionists, and mental health professionals while making a tangible difference in the lives of our patients and our community.
In addition to offering the highest quality education to the next generation of health professionals, Sonoran University sees over 10,000 patient visits annually at our two clinics on our Tempe campus – the Sonoran University Medical Center and the Neil Riordan Center for Regenerative Medicine. Complementing both the academic and clinical offerings, Sonoran University also boasts a natural pharmacy (Medicinary), on-site laboratory, IV suite, and is home to the Ric Scalzo Institute for Botanical Research. Sonoran University furthers its mission via the Sage Foundation, which funds the operations of several off-site community clinics that provide healthcare to the uninsured and underserved in the Phoenix metropolitan area. As a seasoned operations leader, you will drive transformative changes in our clinics, ensuring seamless operations, unparalleled patient experiences, and sustainable growth.
Summary:
Reporting to the Vice President for Academic Affairs, the Director of Operations, Clinical Care (DOCC) must be a proven successful clinic operations leader, a highly organized information analyst, advocate, and team leader. This valuable team member is responsible for implementation and management of the Medical Center, Medical Center Laboratory, IV Suite, and Neil Riordan Center business operating procedures and regulations, ensuring evidence-based best practices are established and followed, assuring full compliance of all regulations regarding patient, employee, and student safety, engaging marketing efforts to increase patient volume and enhance brand positioning, and assuring established financial KPIs are achieved. Alongside the Chief Medical Officer and the Associate Dean for Naturopathic Clinical Education, the DOCC will engage in continuous improvement efforts and establishing and supporting programs that drive community access to Sonoran’s healthcare services. Reporting to the DOCC is the Sr. Practice Manager and her staff of Patient Service Representatives, Medical Assistants, and Lab Technicians.
This position requires 100% onsite attendance.
The Director of Operations, Clinical Care will:
Spearhead strategic initiatives to optimize clinic operations driving revenue growth, cost containment and expense reduction, and enhanced patient access.
Champion a culture of excellence and continuous improvement as a member of the Clinic Leadership Team, elevating clinical care, clinical education, and outcomes focused research.
Implement innovative business practices across the Medical Center, Laboratory, IV Suite, Neil Riordan Center, and community clinics setting the gold standard for evidence-based outpatient clinical care.
Forge meaningful community partnerships and referral networks; Support marketing campaigns to expand our reach, attract new patients, and reinforce Sonoran University's brand position of healthcare excellence.
Build consumer confidence by ensuring transparent and consistent pricing, consistent quality of care, efficient and effective clinic operations, respectful humanistic service, the highest degree of professionalism, ease of patient scheduling and financial counseling, cleanliness, and work with the CMO and academic deans to ensure student and clinician competence.
Monitor key financial performance indicators with a keen eye for opportunity, devising and executing plans to drive efficiency and profitability.
Ensure compliance with accreditation and regulatory standards (e.g., DHS, DEA, HIPAA, OSHA) and perform all necessary reviews, audits, education, and training affecting clinical operations/patient services.
Cultivate a diverse and empowered workforce, providing mentorship, training, and growth opportunities for our dedicated team members.
Coordinate with the Chief Financial Officer, insurance providers, and legal counsel regarding contractual negotiating efforts with health plan payors, managed care entities, third party administrators, and direct contracting opportunities.
Establish and maintain appropriate staffing and budget to support operations, practitioners, clinical faculty, and student clinical education training schedules. The successful candidate will have:
-Bachelor’s degree from an accredited college or university in Healthcare Administration, Accounting with a healthcare emphasis, Nursing Management, or related healthcare/business discipline. Master’s in Healthcare Administration, Business Administration, or related field preferred.
-A minimum of 5 years of progressive leadership in healthcare operations, preferably in a multi-specialty group practice or medical center setting.
-A track record of success in driving business development initiatives, process improvement strategies, and patient retention programs.
-Strong analytical skills and proficiency in healthcare management software (EHR systems) and data analysis tools.
-Excellent interpersonal skills with a desire to build collaborative relationships across departments and within the community.
Working Environment
Activities are generally performed in an environmentally controlled office setting subject to extensive periods of sitting, keyboarding, and manipulating a computer mouse. Required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing, and pulling of up to 25 pounds. Regular activities require the ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Communicate to perform essential functions.
Workplace Values
At Sonoran University, we support work-life balance as evidenced by our emphasis on wellness initiatives. Additionally, our Vacation and Sick time off policies are highly competitive in the Higher Ed community.
Background/Screening
All candidates offered a position at Sonoran University undergo a background and drug screen prior to hire. All employees must show documentation of required vaccinations including MMR, TB, Hepatitis B, as per Sonoran University and Medical Center policies, prior to the first day of work (unless religious or medical exemption is on file). Employment is contingent upon satisfactory outcome of all screens required of this position.
Sonoran University is an Equal Opportunity Employer committed to a diverse and inclusive workforce! We consider applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, or any other legally protected status.
Sonoran University is a Smoke-Free campus.
The College of Charleston
Charleston, South Carolina
Budget Director & Assistant to the Dean
Posting Details
POSTING INFORMATION
Internal Title
Budget Director & Assistant to the Dean
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
School of Business
Job Purpose
Serves dual roles as Assistant to the Dean of the School of Business and Director of Budgeting. Directs and coordinates financial planning and resource allocation for the School’s various operating budgets (approximately 100+). Assists the Dean in routine tasks and other projects as needed.
Minimum Requirements
Bachelor’s degree and five years of professional experience in office, business &/or fiscal management. Preferred experience in an academic setting. Accounting experience required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess business management skills involving complex budget planning/maintenance, procurement processes, and inventory control. Ability to communicate effectively both orally and in writing is critical. Requires excellent organizational, analytical and planning skills to perform well with a highly diverse workload. Must be able to handle stressful situations smoothly. Significant knowledge of office technology (Microsoft Office Suite) and procedures is necessary. Must be able to supervise and train employees and students. Knowledge in federal & state regulations, including FERPA is preferred.
Additional Comments Regarding Position
Requires walking, standing, &/or sitting for extended periods of time. Must be able to travel about campus by foot for events, material distribution, etc.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341-$64,885
Posting Date
04/12/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024057
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15312
Job Duties
Job Duties
Activity
Manages all fiduciary functions for the School of Business (SB) and Dean’s Office. Develops, maintains, and reconciles numerous state and foundation budgets (approximately 18 mil total). Drafts budget and related financial proposals as needed; acts as a liaison for Business Affairs and other offices for reconciling and trouble-shooting financial issues. Approves routine expenditures and advises the Dean regarding major expenditures and the disbursal of funds within the budgets. Oversees purchase card accounts and travel expenses. Develops and designs monthly accountant-level financial statements and reports for the Dean. Develops budget projections and recommendations based on current needs and expenditures, funding trends, and comparative analysis of prior years’ spending. Regularly meets with department chairs and their administrative assistants to provide training sessions dealing with the implementation of various types of budget administration and other related issues.
Essential or Marginal
Essential
Percent of Time
40
Activity
Provides comprehensive administrative support to the Dean and coordinates the flow of communication and information within the Dean’s Office, including prioritizing and referring issues to Associate Deans, senior administrators, and others as appropriate. Brings items that need the Dean’s immediate attention to the forefront. Composes routine School correspondence for Dean’s approval. Follows up on status, complaints, and requests for information. Works with community and advisory partners at the discretion of the Dean to include meeting coordination, notetaking, event planning, and other tasks. Plans and organizes key processes, research, and complex projects for the School of Business and Dean’s office and ensures efficient and effective completion of these activities.
Essential or Marginal
Essential
Percent of Time
40
Activity
Hires, trains, supervises and evaluates Administrative Specialist and temporary staff. Delegates and oversees administrative activities throughout the School.
Essential or Marginal
Essential
Percent of Time
10
Activity
Coordinates the SB efforts to maintain accreditation from the Association of Advance Collegiate School of Business ( AACSB ) International. Works with departments to gather required academic data and strategic information for the AACSB International; produces and submits quarterly and annual reports.
Essential or Marginal
Essential
Percent of Time
5
Activity
Formulates, communicates, and evaluates administrative policies and procedures, ensuring the School of Business is in compliance with federal, state and institutional regulations. Assists the Dean and Chairs in planning, coordinating, implementing and assessing School procedures and processes, including advising, course/classroom scheduling, pre-registration and scholarships. Acts as Dean’s liaison with administrative offices, academic departments/schools, committees, students, corporate executives, alumni and donors. Collects and organizes documents for dean’s office faculty records/files.
Essential or Marginal
Essential
Percent of Time
5
Apr 12, 2024
Full time
Budget Director & Assistant to the Dean
Posting Details
POSTING INFORMATION
Internal Title
Budget Director & Assistant to the Dean
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
School of Business
Job Purpose
Serves dual roles as Assistant to the Dean of the School of Business and Director of Budgeting. Directs and coordinates financial planning and resource allocation for the School’s various operating budgets (approximately 100+). Assists the Dean in routine tasks and other projects as needed.
Minimum Requirements
Bachelor’s degree and five years of professional experience in office, business &/or fiscal management. Preferred experience in an academic setting. Accounting experience required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess business management skills involving complex budget planning/maintenance, procurement processes, and inventory control. Ability to communicate effectively both orally and in writing is critical. Requires excellent organizational, analytical and planning skills to perform well with a highly diverse workload. Must be able to handle stressful situations smoothly. Significant knowledge of office technology (Microsoft Office Suite) and procedures is necessary. Must be able to supervise and train employees and students. Knowledge in federal & state regulations, including FERPA is preferred.
Additional Comments Regarding Position
Requires walking, standing, &/or sitting for extended periods of time. Must be able to travel about campus by foot for events, material distribution, etc.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341-$64,885
Posting Date
04/12/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024057
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15312
Job Duties
Job Duties
Activity
Manages all fiduciary functions for the School of Business (SB) and Dean’s Office. Develops, maintains, and reconciles numerous state and foundation budgets (approximately 18 mil total). Drafts budget and related financial proposals as needed; acts as a liaison for Business Affairs and other offices for reconciling and trouble-shooting financial issues. Approves routine expenditures and advises the Dean regarding major expenditures and the disbursal of funds within the budgets. Oversees purchase card accounts and travel expenses. Develops and designs monthly accountant-level financial statements and reports for the Dean. Develops budget projections and recommendations based on current needs and expenditures, funding trends, and comparative analysis of prior years’ spending. Regularly meets with department chairs and their administrative assistants to provide training sessions dealing with the implementation of various types of budget administration and other related issues.
Essential or Marginal
Essential
Percent of Time
40
Activity
Provides comprehensive administrative support to the Dean and coordinates the flow of communication and information within the Dean’s Office, including prioritizing and referring issues to Associate Deans, senior administrators, and others as appropriate. Brings items that need the Dean’s immediate attention to the forefront. Composes routine School correspondence for Dean’s approval. Follows up on status, complaints, and requests for information. Works with community and advisory partners at the discretion of the Dean to include meeting coordination, notetaking, event planning, and other tasks. Plans and organizes key processes, research, and complex projects for the School of Business and Dean’s office and ensures efficient and effective completion of these activities.
Essential or Marginal
Essential
Percent of Time
40
Activity
Hires, trains, supervises and evaluates Administrative Specialist and temporary staff. Delegates and oversees administrative activities throughout the School.
Essential or Marginal
Essential
Percent of Time
10
Activity
Coordinates the SB efforts to maintain accreditation from the Association of Advance Collegiate School of Business ( AACSB ) International. Works with departments to gather required academic data and strategic information for the AACSB International; produces and submits quarterly and annual reports.
Essential or Marginal
Essential
Percent of Time
5
Activity
Formulates, communicates, and evaluates administrative policies and procedures, ensuring the School of Business is in compliance with federal, state and institutional regulations. Assists the Dean and Chairs in planning, coordinating, implementing and assessing School procedures and processes, including advising, course/classroom scheduling, pre-registration and scholarships. Acts as Dean’s liaison with administrative offices, academic departments/schools, committees, students, corporate executives, alumni and donors. Collects and organizes documents for dean’s office faculty records/files.
Essential or Marginal
Essential
Percent of Time
5
Eastern Florida State College is currently seeking applications for the part-time position of Accounting Technician on the Melbourne Campus in Melbourne, Florida.
The Accounting Technician supports daily operations of Student Accounts Cashiering/Business Offices, providing assistance to a high volume of students and supporting staff. This position engages with extensive social interaction through emails, phone calls, and in person. The Accounting Technician assists with internal control issues and how it relates to cash collection and various cashiering transactions and payments systems, including payment processing, reconciling, sending schedule/bills, input and retrieve information through various applications, as well as training at the Student Accounts Cashiering/Business Offices and traveling to any of the four campuses, as needed.
The following minimum qualifications for this position must be met before any applicant will be considered:
High school diploma or GED.
Two years business office and/or cash handling experience or previous experience with Banner student/AR.
Valid Florida Motor Vehicle Operator’s license required. Ability to travel to any of the four campuses, as needed. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate, both orally and in writing.
Ability to occasionally lift, push, pull, and/or move up to 40 lbs.
Ability to sit and/or stand, bend, reach, and view a display screen for the duration of the shift.
Ability to access, input, and retrieve information and/or data from a computer, for the duration of the shift.
Ability to tear tape from a tape dispenser and tape down high volume of small receipts on 8 1/2 x 11 paper.
Ability to function in a high-stress office environment.
The hourly rate is $13.50 . This position has been approved for up to 28 hours per week. This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.).
Applications will be accepted until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Apr 04, 2024
Part time
Eastern Florida State College is currently seeking applications for the part-time position of Accounting Technician on the Melbourne Campus in Melbourne, Florida.
The Accounting Technician supports daily operations of Student Accounts Cashiering/Business Offices, providing assistance to a high volume of students and supporting staff. This position engages with extensive social interaction through emails, phone calls, and in person. The Accounting Technician assists with internal control issues and how it relates to cash collection and various cashiering transactions and payments systems, including payment processing, reconciling, sending schedule/bills, input and retrieve information through various applications, as well as training at the Student Accounts Cashiering/Business Offices and traveling to any of the four campuses, as needed.
The following minimum qualifications for this position must be met before any applicant will be considered:
High school diploma or GED.
Two years business office and/or cash handling experience or previous experience with Banner student/AR.
Valid Florida Motor Vehicle Operator’s license required. Ability to travel to any of the four campuses, as needed. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate, both orally and in writing.
Ability to occasionally lift, push, pull, and/or move up to 40 lbs.
Ability to sit and/or stand, bend, reach, and view a display screen for the duration of the shift.
Ability to access, input, and retrieve information and/or data from a computer, for the duration of the shift.
Ability to tear tape from a tape dispenser and tape down high volume of small receipts on 8 1/2 x 11 paper.
Ability to function in a high-stress office environment.
The hourly rate is $13.50 . This position has been approved for up to 28 hours per week. This position is eligible for regular part-time benefits (i.e. vacation, life insurance, etc.).
Applications will be accepted until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
The Grant Finance Associate will play a lead role in the financial management and oversight of a portfolio of restricted grants . The person will be a detail-oriented, results-driven with superb interpersonal and organizational skills . They will work with staff across project teams to ensure strong financial management for projects to deliver on time, on scope, on budget and with quality standards.
Description
Position Title: Grant Finance Associate
Reports to: Grant Finance Manager
Location: Employees in this role can work from our Boston, MA office, remotely within the U.S. or hybrid of these two options . I nfrequent international travel . Employment Type : Full time
Candidates must have authorization to work in the U.S. Please note that we are not able to sponsor U.S. work authorization for this role. Spanish fluency required
Position Overview:
The Grant Finance Associate will play a lead role in the financial management and oversight of a portfolio of PIH restricted grants . The Grant Finance Associate will be a detail-oriented, results-driven person with superb interpersonal and organizational skills .
The Grant Financial Associate will guide effective f inancial management of a diverse award portfolio implemented in one or more PIH sites: Haiti, Peru, Rwanda, Mexico, Sierra Leone, Liberia, Malawi, Lesotho, Russia, Kazakhstan, and Navajo Nation. The Grant Finance Associate will work with staff across project teams to ensure strong financial management for projects to deliver on time, on scope, on budget and with quality standards.
Primary Responsibilities:
Proposal Development and Budgeting (20%)
Support budget development process for new proposals within portfolio and as assigned , working closely with the programmatic team to understand project activities and implementation plan.
Ensure grants within portfolio are accurately projected within PIH budget.
Lead budget forecasting, revisions an d reallocation requests.
Fund M anagement and Financial Analysis (80%)
Prepare internal financial reports for all grants; work with project teams to review and analyze spend against budgets, identify variances and determine action needed.
Monitor spend across grants to ensure appropriate expense allocation, timely use of funds, and compliance with donor’s operational and contractual requirements; document and monitor overall performance, analyze trends, highlight issues, identify gaps
Prepare timely and accurate external financial reports that comply with all donor regulations.
Coordinate drawdowns , invoices, fund transfers and other regular grant related processes.
Work with site-based accounting and grant teams to complete financial deliverables tied to grant close.
Participate in the end of fiscal year organizational fund close and reporting.
International travel, as required
Qualifications:
Minimum of Bachelor’s-level degree in public administration, business, finance, economics, accounting, or a related field, Master’s preferred .
Minimum of five years of professional experience in financial management of international development projects .
Experience working on federal grants administration desirable.
Experience with information systems or proven ability to learn new systems quickly; strong computer skills in word processing and spreadsheet programs (Microsoft Excel required).
Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries under shifting and demanding timelines .
Excellent analytical, organizational, and problem solving abilities.
Ability to present and explain financial information clearly to colleagues at all levels, including non-financial staff .
Comfortable with inheriting already established processes and tools, while also assessing areas for improvement .
Interest in social justice strongly desirable
Proficiency in Spanish strongly preferred
A Cover Letter and Resume or CV are required to be eligible for application review.
Organizational Profile:
Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.
As of today, PIH runs programs in 11 countries (Haiti, Peru, Rwanda, Mexico, Sierra Leone, Liberia, Malawi, Lesotho, Russia, Kazakhstan, Navajo Nation), where it provides direct care to millions of patients, through public facilities and community engagement.
Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.
Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
The pay range for this position at commencement of employment is expected to be between $60,000 and $75,000/year.. The starting salary offered may vary depending on multiple individualized factors, including market for the position, job-related knowledge, skills and experience.
Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan with employer match, as well as participate in organization-sponsored medical, dental, vision, short-term and long-term disability insurance and basic life insurance plans for the employee and the employee’s eligible dependents. Full time employees will also receive 15 days of vacation, 12 sick days, 3 personal days and 3 volunteer days in addition to paid time off during the week between Christmas and New Years, the week of July 4th and 11 additional holidays annually.
Apr 02, 2024
Full time
The Grant Finance Associate will play a lead role in the financial management and oversight of a portfolio of restricted grants . The person will be a detail-oriented, results-driven with superb interpersonal and organizational skills . They will work with staff across project teams to ensure strong financial management for projects to deliver on time, on scope, on budget and with quality standards.
Description
Position Title: Grant Finance Associate
Reports to: Grant Finance Manager
Location: Employees in this role can work from our Boston, MA office, remotely within the U.S. or hybrid of these two options . I nfrequent international travel . Employment Type : Full time
Candidates must have authorization to work in the U.S. Please note that we are not able to sponsor U.S. work authorization for this role. Spanish fluency required
Position Overview:
The Grant Finance Associate will play a lead role in the financial management and oversight of a portfolio of PIH restricted grants . The Grant Finance Associate will be a detail-oriented, results-driven person with superb interpersonal and organizational skills .
The Grant Financial Associate will guide effective f inancial management of a diverse award portfolio implemented in one or more PIH sites: Haiti, Peru, Rwanda, Mexico, Sierra Leone, Liberia, Malawi, Lesotho, Russia, Kazakhstan, and Navajo Nation. The Grant Finance Associate will work with staff across project teams to ensure strong financial management for projects to deliver on time, on scope, on budget and with quality standards.
Primary Responsibilities:
Proposal Development and Budgeting (20%)
Support budget development process for new proposals within portfolio and as assigned , working closely with the programmatic team to understand project activities and implementation plan.
Ensure grants within portfolio are accurately projected within PIH budget.
Lead budget forecasting, revisions an d reallocation requests.
Fund M anagement and Financial Analysis (80%)
Prepare internal financial reports for all grants; work with project teams to review and analyze spend against budgets, identify variances and determine action needed.
Monitor spend across grants to ensure appropriate expense allocation, timely use of funds, and compliance with donor’s operational and contractual requirements; document and monitor overall performance, analyze trends, highlight issues, identify gaps
Prepare timely and accurate external financial reports that comply with all donor regulations.
Coordinate drawdowns , invoices, fund transfers and other regular grant related processes.
Work with site-based accounting and grant teams to complete financial deliverables tied to grant close.
Participate in the end of fiscal year organizational fund close and reporting.
International travel, as required
Qualifications:
Minimum of Bachelor’s-level degree in public administration, business, finance, economics, accounting, or a related field, Master’s preferred .
Minimum of five years of professional experience in financial management of international development projects .
Experience working on federal grants administration desirable.
Experience with information systems or proven ability to learn new systems quickly; strong computer skills in word processing and spreadsheet programs (Microsoft Excel required).
Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries under shifting and demanding timelines .
Excellent analytical, organizational, and problem solving abilities.
Ability to present and explain financial information clearly to colleagues at all levels, including non-financial staff .
Comfortable with inheriting already established processes and tools, while also assessing areas for improvement .
Interest in social justice strongly desirable
Proficiency in Spanish strongly preferred
A Cover Letter and Resume or CV are required to be eligible for application review.
Organizational Profile:
Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.
As of today, PIH runs programs in 11 countries (Haiti, Peru, Rwanda, Mexico, Sierra Leone, Liberia, Malawi, Lesotho, Russia, Kazakhstan, Navajo Nation), where it provides direct care to millions of patients, through public facilities and community engagement.
Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.
Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
The pay range for this position at commencement of employment is expected to be between $60,000 and $75,000/year.. The starting salary offered may vary depending on multiple individualized factors, including market for the position, job-related knowledge, skills and experience.
Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan with employer match, as well as participate in organization-sponsored medical, dental, vision, short-term and long-term disability insurance and basic life insurance plans for the employee and the employee’s eligible dependents. Full time employees will also receive 15 days of vacation, 12 sick days, 3 personal days and 3 volunteer days in addition to paid time off during the week between Christmas and New Years, the week of July 4th and 11 additional holidays annually.
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Licensing Office (HLO) is recruiting for a Board Specialist to provide support to the in operations and development of policy and rules related the boards/councils/programs regulated by the Health Licensing Office (HLO). In addition, this position provides front-line direction to customers and board members by providing guidance related to diverse and unrelated board rules and policies. This position also provides independent analysis of research related to policy development and assists the policy analyst in developing and drafting rules.
Preference will be given to candidates fluent in American Sign Lanuguage; although not required so please apply today!
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What you will do!
Provides administrative support including:
drafting documents, scheduling appointments, initiating projects, and tracking progress of projects.
review and analyze processes and procedures for effectiveness and efficiency.
serve as primary contact to the boards/councils and stakeholders.
interprets and explains administrative rules, laws, and policies related to the office and the various boards/councils/programs.
coordinate with accounting division to process travel reimbursement forms for board members and process vender invoices.
What's in it for you?
medical, vision and dental benefits packages
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Some of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there is a requirement to work a minimum of 24 hours a week at the primary work location: 1430 Tandem Ave NE, Suite 180, Salem, OR. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
Substitutions:
An associate degree in general office occupations will substitute for one year experience.
A certification in general office occupations will substitute for 6 months of experience.
Higher education may substitute for up to two years of experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Ability to communicate clearly, both verbally and in writing.
Demonstrated ability to multi-task in a fast-paced environment.
Demonstrated ability conceptualize and complete projects independently. Fluency in American Sign Lanuguage is preferred.
Proficiency with general admin support software such as Microsoft Office (Word, Excel, Outlook), Adobe, Teams, Zoom, etc.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-151882
Deadline: 4/1/2024
Mar 21, 2024
Full time
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Licensing Office (HLO) is recruiting for a Board Specialist to provide support to the in operations and development of policy and rules related the boards/councils/programs regulated by the Health Licensing Office (HLO). In addition, this position provides front-line direction to customers and board members by providing guidance related to diverse and unrelated board rules and policies. This position also provides independent analysis of research related to policy development and assists the policy analyst in developing and drafting rules.
Preference will be given to candidates fluent in American Sign Lanuguage; although not required so please apply today!
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What you will do!
Provides administrative support including:
drafting documents, scheduling appointments, initiating projects, and tracking progress of projects.
review and analyze processes and procedures for effectiveness and efficiency.
serve as primary contact to the boards/councils and stakeholders.
interprets and explains administrative rules, laws, and policies related to the office and the various boards/councils/programs.
coordinate with accounting division to process travel reimbursement forms for board members and process vender invoices.
What's in it for you?
medical, vision and dental benefits packages
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Some of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there is a requirement to work a minimum of 24 hours a week at the primary work location: 1430 Tandem Ave NE, Suite 180, Salem, OR. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
Substitutions:
An associate degree in general office occupations will substitute for one year experience.
A certification in general office occupations will substitute for 6 months of experience.
Higher education may substitute for up to two years of experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Ability to communicate clearly, both verbally and in writing.
Demonstrated ability to multi-task in a fast-paced environment.
Demonstrated ability conceptualize and complete projects independently. Fluency in American Sign Lanuguage is preferred.
Proficiency with general admin support software such as Microsoft Office (Word, Excel, Outlook), Adobe, Teams, Zoom, etc.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-151882
Deadline: 4/1/2024
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Cocoa Campus in Cocoa, Florida.
This position supports the Accounting Department by providing administrative and accounting assistance to the Associate Vice President, Financial Services. Oversees the day-to-day clerical activities of the department by answering phones, greeting visitors, receiving and routing mail, and scheduling appointments and meetings. Provides basic accounting support by handling daily banking activities and basic monthly report preparation.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s degree from a regionally accredited institution.
Five years’ experience in office management.
Supervisory experience.
Computer experience - Microsoft Word & Excel required; Access & Power point preferred.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to occasionally lift, push, pull and/or move up to 40 pounds.
Ability to sit, stand, and kneel for extended periods of time.
The annual salary is $33,850 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Mar 21, 2024
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Cocoa Campus in Cocoa, Florida.
This position supports the Accounting Department by providing administrative and accounting assistance to the Associate Vice President, Financial Services. Oversees the day-to-day clerical activities of the department by answering phones, greeting visitors, receiving and routing mail, and scheduling appointments and meetings. Provides basic accounting support by handling daily banking activities and basic monthly report preparation.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s degree from a regionally accredited institution.
Five years’ experience in office management.
Supervisory experience.
Computer experience - Microsoft Word & Excel required; Access & Power point preferred.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to occasionally lift, push, pull and/or move up to 40 pounds.
Ability to sit, stand, and kneel for extended periods of time.
The annual salary is $33,850 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Salary DOQ + Full-Time County Benefits .
The James City Service Authority seeks an individual to perform responsible work assisting new and existing customers in JCSA’s water/sewer connection and billing/payment processes.
There are three levels of Utility Account Representative distinguished by the level of work performed and the qualifications of the employee.
Classification Title Salary Range Salary
Utility Account Representative I Grade 10 $39,968 / yr or higher DOQ
Utility Account Representative II Grade 11 $42,734 / yr or higher DOQ
Utility Account Representative III Grade 13 $48,903 / yr or higher DOQ
Responsibilities:
Assists with processing customer billing for services provided by JCSA/Hampton Roads Utility Billing Service (HRUBS); interprets and updates information from a variety of databases and other local utilities; operates, gathers data, and monitors asset management and work order system and Geographic Information System (GIS) software programs.
Calculates and processes payments for water/sewer tap fees on new construction by researching premise using JCSA Geographic Information System (GIS) and James City County Real Estate plats; issues receipts for payments and maintains a cash drawer to include preparing and verifying bank deposits.
Researches and resolves problems using in-depth knowledge of JCSA operations and independent judgment; negotiates payment extensions or arrangements with customers; and initiates non-payment cut-offs or meter removal for broken payment plans; performs and completes analytical review of customer accounts for leak adjustments; obtains and analyzes water meter data logs to assist customer concerns related to high usage and troubleshoot potential leaks.
Responds to emergency and non-emergency service related phone calls, e-mails, and work orders from staff and inquiries from the public requiring interpretation, data research, and independent judgment in determining the appropriate response; explains policies and procedures to customers; evaluates calls for service to determine cause of problem; and dispatches appropriate crew or technician. Coordinates water meter readings with JCSA Operations staff; initiates work orders for new or terminated service, water flow checks, meter leaks, water quality and related work, communicating results as needed either verbally or in writing with customers.
Administers JCSA Grinder Pump Maintenance Agreement program; determines potential customer eligibility, coordinates and schedules inspections by Operations field staff, issues denial letters and ensures accuracy of billing related to associated fees.
Tracks JCSA loan and connection fee payments; generates related reports, invoices and payment vouchers; initiates collection process on delinquent accounts; processes deposits and assigns appropriate general ledger account code.
(Utility Account Representative III) Determines eligibility of delinquent accounts for Commonwealth’s Debt Set Off Program and processes eligible accounts using online Virginia Department of Taxation system; places and releases property liens for eligible delinquent accounts; processes delinquent accounts through bankruptcy procedures in accordance with applicable laws.
Performs other duties as assigned.
Requirements:
Any combination of education and experience equivalent to a high school diploma, preferably supplemented by college level courses in accounting or business management; and, some experience working in utility billing or accounts receivable/payable including experience involving public contact and customer service.
Must possess reliable transportation to work site(s).
Knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and, standard office procedures, practices, and equipment; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in use of computer software, including Microsoft Office Suite.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other county employees and the public; establish and maintain complex records; research, assemble, and organize data and prepare reports and correspondence; exercise independent judgment and initiative and attention to detail in accordance with established policies and procedures with minimal supervision; and resolve problems and complaints to deliver a high level of customer service.
Accepting applications until 11:59 p.m. on Sunday, March 31, 2024 . Cover letters and resumes may also be attached, but a fully completed application is required in order for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jcsava.gov .
Mar 15, 2024
Full time
Salary DOQ + Full-Time County Benefits .
The James City Service Authority seeks an individual to perform responsible work assisting new and existing customers in JCSA’s water/sewer connection and billing/payment processes.
There are three levels of Utility Account Representative distinguished by the level of work performed and the qualifications of the employee.
Classification Title Salary Range Salary
Utility Account Representative I Grade 10 $39,968 / yr or higher DOQ
Utility Account Representative II Grade 11 $42,734 / yr or higher DOQ
Utility Account Representative III Grade 13 $48,903 / yr or higher DOQ
Responsibilities:
Assists with processing customer billing for services provided by JCSA/Hampton Roads Utility Billing Service (HRUBS); interprets and updates information from a variety of databases and other local utilities; operates, gathers data, and monitors asset management and work order system and Geographic Information System (GIS) software programs.
Calculates and processes payments for water/sewer tap fees on new construction by researching premise using JCSA Geographic Information System (GIS) and James City County Real Estate plats; issues receipts for payments and maintains a cash drawer to include preparing and verifying bank deposits.
Researches and resolves problems using in-depth knowledge of JCSA operations and independent judgment; negotiates payment extensions or arrangements with customers; and initiates non-payment cut-offs or meter removal for broken payment plans; performs and completes analytical review of customer accounts for leak adjustments; obtains and analyzes water meter data logs to assist customer concerns related to high usage and troubleshoot potential leaks.
Responds to emergency and non-emergency service related phone calls, e-mails, and work orders from staff and inquiries from the public requiring interpretation, data research, and independent judgment in determining the appropriate response; explains policies and procedures to customers; evaluates calls for service to determine cause of problem; and dispatches appropriate crew or technician. Coordinates water meter readings with JCSA Operations staff; initiates work orders for new or terminated service, water flow checks, meter leaks, water quality and related work, communicating results as needed either verbally or in writing with customers.
Administers JCSA Grinder Pump Maintenance Agreement program; determines potential customer eligibility, coordinates and schedules inspections by Operations field staff, issues denial letters and ensures accuracy of billing related to associated fees.
Tracks JCSA loan and connection fee payments; generates related reports, invoices and payment vouchers; initiates collection process on delinquent accounts; processes deposits and assigns appropriate general ledger account code.
(Utility Account Representative III) Determines eligibility of delinquent accounts for Commonwealth’s Debt Set Off Program and processes eligible accounts using online Virginia Department of Taxation system; places and releases property liens for eligible delinquent accounts; processes delinquent accounts through bankruptcy procedures in accordance with applicable laws.
Performs other duties as assigned.
Requirements:
Any combination of education and experience equivalent to a high school diploma, preferably supplemented by college level courses in accounting or business management; and, some experience working in utility billing or accounts receivable/payable including experience involving public contact and customer service.
Must possess reliable transportation to work site(s).
Knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and, standard office procedures, practices, and equipment; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in use of computer software, including Microsoft Office Suite.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other county employees and the public; establish and maintain complex records; research, assemble, and organize data and prepare reports and correspondence; exercise independent judgment and initiative and attention to detail in accordance with established policies and procedures with minimal supervision; and resolve problems and complaints to deliver a high level of customer service.
Accepting applications until 11:59 p.m. on Sunday, March 31, 2024 . Cover letters and resumes may also be attached, but a fully completed application is required in order for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jcsava.gov .
Eastern Florida State College is currently seeking applications for the full-time position of Accounting Coordinator on the Cocoa Campus in Cocoa, Florida.
Primary focus on assisting the Associate Director of Accounting & Budgets in the management of the college operating budget, auxiliary enterprise funds and direct support organizations budgets. Assist in the collegewide budget development process and in the maintenance of position control subsystems in Banner.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s degree from a regionally accredited institution in Business or related area required.
Bachelor’s degree from a regionally accredited institution preferred.
Three year’s of experience in financial analysis preferred.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/ or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any College vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to occasionally lift, push, pull and/or move up to 40 pounds.
Ability to access, input and retrieve information and/or data from a computer.
May require evening and weekend work.
The annual salary is $40,000 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans Preference in employment for eligible veterans’ a nd eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Mar 14, 2024
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Accounting Coordinator on the Cocoa Campus in Cocoa, Florida.
Primary focus on assisting the Associate Director of Accounting & Budgets in the management of the college operating budget, auxiliary enterprise funds and direct support organizations budgets. Assist in the collegewide budget development process and in the maintenance of position control subsystems in Banner.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s degree from a regionally accredited institution in Business or related area required.
Bachelor’s degree from a regionally accredited institution preferred.
Three year’s of experience in financial analysis preferred.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/ or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any College vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to occasionally lift, push, pull and/or move up to 40 pounds.
Ability to access, input and retrieve information and/or data from a computer.
May require evening and weekend work.
The annual salary is $40,000 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans Preference in employment for eligible veterans’ a nd eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Eastern Florida State College is currently seeking applications for the full-time position of Accounting Supervisor on the Cocoa Campus in Cocoa, Florida.
Coordinate and assist in maintaining control over the fiscal information system by monitoring and analyzing grant and college financial records; prepare and interpret monthly grant financial reports, supervise assigned staff.
The following minimum qualifications for this position must be met before any applicant will be considered:
Bachelor’s degree from a regionally accredited institution in accounting, business administration or related- field and three years professional experience in accounting, financial analysis or auditing.
OR: Associate’s degree from a regionally accredited institution in a related field with seven years of progressive professional experience in accounting, financial analysis or auditing.
Ability to prioritize multiple responsibilities.
Detail oriented.
Professional demeanor and public relations skills.
Strong computer skills – Banner software experience a plus.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any College vehicle, golf cart or any other motorized vehicle on College property.
This position will require successful fingerprinting and the candidate chosen will be required to pay (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
* High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate, both orally and in writing.
Ability to occasionally lift, push, pull, and/or move up to 40 lbs.
Ability to sit and/or stand, bend, reach, and view a display screen for the duration of the shift.
Ability to access, input, and retrieve information and/or data from a computer, for the duration of the shift.
The annual salary is $65,000 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Feb 20, 2024
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Accounting Supervisor on the Cocoa Campus in Cocoa, Florida.
Coordinate and assist in maintaining control over the fiscal information system by monitoring and analyzing grant and college financial records; prepare and interpret monthly grant financial reports, supervise assigned staff.
The following minimum qualifications for this position must be met before any applicant will be considered:
Bachelor’s degree from a regionally accredited institution in accounting, business administration or related- field and three years professional experience in accounting, financial analysis or auditing.
OR: Associate’s degree from a regionally accredited institution in a related field with seven years of progressive professional experience in accounting, financial analysis or auditing.
Ability to prioritize multiple responsibilities.
Detail oriented.
Professional demeanor and public relations skills.
Strong computer skills – Banner software experience a plus.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any College vehicle, golf cart or any other motorized vehicle on College property.
This position will require successful fingerprinting and the candidate chosen will be required to pay (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
* High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate, both orally and in writing.
Ability to occasionally lift, push, pull, and/or move up to 40 lbs.
Ability to sit and/or stand, bend, reach, and view a display screen for the duration of the shift.
Ability to access, input, and retrieve information and/or data from a computer, for the duration of the shift.
The annual salary is $65,000 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
The College of Charleston
Charleston, South Carolina
Accounts Receivable Officer
Posting Details
POSTING INFORMATION
Internal Title
Accounts Receivable Officer
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
4
Department
Treasurer
Job Purpose
Accounts Receivable Officer acts as the primary collection agent for CofC for student and non-student receivables. Communicates with students and authorized representatives of the student to resolve receivable issues.
Minimum Requirements
High School diploma and 3 years of experience in collections is required. Associates degree in Accounting or Business Management and 3 years experience with collections is preferred. Experience with Microsoft Office.
Required Knowledge, Skills and Abilities
Must be familiar with FERPA regulations, the Fair Debt Collections Practices Act, the Fair Credit Reporting Act and any other state and federal regulations regarding collections. Must be able to work professionally when confronted with disagreeable and argumentative individuals. Must have excellent customer service skills.
Additional Comments Regarding Position
Acts as back-up supervisor in the absence of the Student Loan Accounting and Receivables Supervisor.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$36,535 - $43,000
Posting Date
02/15/2024
Closing Date
02/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024024
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15020
Job Duties
Job Duties
Activity
1. Communicates with students (past & present) or their authorized representative, by telephone, in person or in writing, to resolve delinquent receivables. Reviews financial status with individual; counsels and advises person of their payment obligations; discusses payment options; attempts to collect receivables at contact or obtain commitment of payment. Adheres with Federal regulations governing the collection of Accounts receivable, including, but not limited to FERPA student privacy regulations, the Fair Debt Collections Practices and other state and federal regulations.
Essential or Marginal
Essential
Percent of Time
30
Activity
2. Communicates with the appropriate parties for non-student receivables by telephone, in person or in writing. Discusses and negotiates options available to resolve delinquencies in an appropriate and timely manner.
Essential or Marginal
Essential
Percent of Time
25
Activity
3. Performs diligent follow-up on excessive delinquencies, including skip-tracing &/or recommending legal action. Keeps supervisor informed of collection efforts and uncollectible receivables. Creates and maintains detailed listings of all student and non-student debts in arrears for current and past accounts receivable. Tracks all receivables in default of prearranged payment plans.
Essential or Marginal
Essential
Percent of Time
25
Activity
4. Works closely with outside collection agencies to assist with collecting outstanding receivables. Answers questions and supplies backup information to agencies as needed.
Essential or Marginal
Essential
Percent of Time
15
Activity
5. Responsible for daily transport of deposits to the college’s bank. Provides back-up for the cashiering staff and is responsible for answering the telephone for incoming calls as well as tracking and returning calls left on the Treasurer’s Office voice mail.
Essential or Marginal
Essential
Percent of Time
5
Feb 15, 2024
Full time
Accounts Receivable Officer
Posting Details
POSTING INFORMATION
Internal Title
Accounts Receivable Officer
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
4
Department
Treasurer
Job Purpose
Accounts Receivable Officer acts as the primary collection agent for CofC for student and non-student receivables. Communicates with students and authorized representatives of the student to resolve receivable issues.
Minimum Requirements
High School diploma and 3 years of experience in collections is required. Associates degree in Accounting or Business Management and 3 years experience with collections is preferred. Experience with Microsoft Office.
Required Knowledge, Skills and Abilities
Must be familiar with FERPA regulations, the Fair Debt Collections Practices Act, the Fair Credit Reporting Act and any other state and federal regulations regarding collections. Must be able to work professionally when confronted with disagreeable and argumentative individuals. Must have excellent customer service skills.
Additional Comments Regarding Position
Acts as back-up supervisor in the absence of the Student Loan Accounting and Receivables Supervisor.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$36,535 - $43,000
Posting Date
02/15/2024
Closing Date
02/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024024
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15020
Job Duties
Job Duties
Activity
1. Communicates with students (past & present) or their authorized representative, by telephone, in person or in writing, to resolve delinquent receivables. Reviews financial status with individual; counsels and advises person of their payment obligations; discusses payment options; attempts to collect receivables at contact or obtain commitment of payment. Adheres with Federal regulations governing the collection of Accounts receivable, including, but not limited to FERPA student privacy regulations, the Fair Debt Collections Practices and other state and federal regulations.
Essential or Marginal
Essential
Percent of Time
30
Activity
2. Communicates with the appropriate parties for non-student receivables by telephone, in person or in writing. Discusses and negotiates options available to resolve delinquencies in an appropriate and timely manner.
Essential or Marginal
Essential
Percent of Time
25
Activity
3. Performs diligent follow-up on excessive delinquencies, including skip-tracing &/or recommending legal action. Keeps supervisor informed of collection efforts and uncollectible receivables. Creates and maintains detailed listings of all student and non-student debts in arrears for current and past accounts receivable. Tracks all receivables in default of prearranged payment plans.
Essential or Marginal
Essential
Percent of Time
25
Activity
4. Works closely with outside collection agencies to assist with collecting outstanding receivables. Answers questions and supplies backup information to agencies as needed.
Essential or Marginal
Essential
Percent of Time
15
Activity
5. Responsible for daily transport of deposits to the college’s bank. Provides back-up for the cashiering staff and is responsible for answering the telephone for incoming calls as well as tracking and returning calls left on the Treasurer’s Office voice mail.
Essential or Marginal
Essential
Percent of Time
5
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW Reporting to the Chief Operating Officer or the Chief Administrative Officer, the Business Operations Specialist supervises the daily operation of support services and business office operations for regional administrative functions. This includes supervision of volunteers who will handle daily transactional responsibilities. Oversees budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, and records/reports. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. Is the lead system trainer for software business applications. Provides COO/CAO operations management for the Region in the absence of the COO/CAO. This position is in office Monday - Friday 8am - 4:30 pm Positions will be assigned to 2221 Chestnut Street, Philadelphia, PA; however, in July 2024 it will be assigned to 700 Spring Garden, Philadelphia, PA. Position will support multiple locations throughout the region with occasional local travel required. WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities): Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work. Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests. Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status. Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs. Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning. Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation. Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region. Provide support to volunteers working in Business Operations. Provide support and management of facility related common spaces such as huddle rooms, focus rooms and conference rooms. Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization. WHAT YOU NEED TO SUCCEED (Minimum Qualifications ): High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred. Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required. Management Experience: NA Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Travel: Travel is required throughout the Region with some travel outside of Region. A current, valid driver's license with good driving record is required. *Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications): Computer Proficient in Microsoft Office Suite . SharePoint and advance Microsoft packages. Administrative Assistance Experience. Volunteer interaction experience helpful. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Feb 14, 2024
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW Reporting to the Chief Operating Officer or the Chief Administrative Officer, the Business Operations Specialist supervises the daily operation of support services and business office operations for regional administrative functions. This includes supervision of volunteers who will handle daily transactional responsibilities. Oversees budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, and records/reports. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. Is the lead system trainer for software business applications. Provides COO/CAO operations management for the Region in the absence of the COO/CAO. This position is in office Monday - Friday 8am - 4:30 pm Positions will be assigned to 2221 Chestnut Street, Philadelphia, PA; however, in July 2024 it will be assigned to 700 Spring Garden, Philadelphia, PA. Position will support multiple locations throughout the region with occasional local travel required. WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities): Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work. Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests. Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status. Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs. Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning. Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation. Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region. Provide support to volunteers working in Business Operations. Provide support and management of facility related common spaces such as huddle rooms, focus rooms and conference rooms. Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization. WHAT YOU NEED TO SUCCEED (Minimum Qualifications ): High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred. Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required. Management Experience: NA Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Travel: Travel is required throughout the Region with some travel outside of Region. A current, valid driver's license with good driving record is required. *Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications): Computer Proficient in Microsoft Office Suite . SharePoint and advance Microsoft packages. Administrative Assistance Experience. Volunteer interaction experience helpful. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW (Job Overview): Perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, facilities management, fleet management, Human Resources, Information Technology, and running records/reports to support the finance, operational and administrative functions. Lead system user/trainer for software business applications and provide operations backup support. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. WHERE YOUR CAREER IS A FORCE GOOD (Key Responsibilities): Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work. Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests. Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status. Assist Fleet Coordinator with fleet inventory records, file, minor repairs, and follow up with estimates/repairs. Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning. Respond to building issues in timely fashion and ensure safety features within facility are operating as required. Oversee front reception volunteers and mentor/support lead volunteers. WHAT YOU NEED TO SUCCEED (Minimum Qualifications): Education: High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred. Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required. Management Experience: NA Skills & Abilities: Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Travel: Travel is required throughout the Region with some travel outside of Region. A valid driver’s license is required. *Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Feb 14, 2024
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW (Job Overview): Perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, facilities management, fleet management, Human Resources, Information Technology, and running records/reports to support the finance, operational and administrative functions. Lead system user/trainer for software business applications and provide operations backup support. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. WHERE YOUR CAREER IS A FORCE GOOD (Key Responsibilities): Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work. Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests. Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status. Assist Fleet Coordinator with fleet inventory records, file, minor repairs, and follow up with estimates/repairs. Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning. Respond to building issues in timely fashion and ensure safety features within facility are operating as required. Oversee front reception volunteers and mentor/support lead volunteers. WHAT YOU NEED TO SUCCEED (Minimum Qualifications): Education: High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred. Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required. Management Experience: NA Skills & Abilities: Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Travel: Travel is required throughout the Region with some travel outside of Region. A valid driver’s license is required. *Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW (Job Overview): Perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, facilities management, fleet management, Human Resources, Information Technology, and running records/reports to support the finance, operational and administrative functions. Lead system user/trainer for software business applications and provide operations backup support. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. WHERE YOUR CAREER IS A FORCE GOOD (Key Responsibilities): Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work. Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests. Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status. Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs. Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning. Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation. Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region. WHAT YOU NEED TO SUCCEED (Minimum Qualifications): Education: High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred. Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required. Management Experience: NA Skills & Abilities: Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Travel: Travel is required throughout the Region with some travel outside of Region. *Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Feb 14, 2024
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW (Job Overview): Perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, facilities management, fleet management, Human Resources, Information Technology, and running records/reports to support the finance, operational and administrative functions. Lead system user/trainer for software business applications and provide operations backup support. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. WHERE YOUR CAREER IS A FORCE GOOD (Key Responsibilities): Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work. Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests. Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status. Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs. Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning. Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation. Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region. WHAT YOU NEED TO SUCCEED (Minimum Qualifications): Education: High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred. Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required. Management Experience: NA Skills & Abilities: Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Travel: Travel is required throughout the Region with some travel outside of Region. *Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Accounting Technician I/II/III
$39,968 - $45,704 / year or higher DOQ + Full-Time County Benefits .
James City County’s Social Services Department seeks an individual to perform responsible work preparing, maintaining, and reviewing financial records. There are three levels of Accounting Technician distinguished by the level of work performed and the qualifications of the employee.
Responsibilities:
Process, prints and distributes weekly and monthly checks for direct payments to vendors and clients; maintains warrant, check registers and check distribution log; uploads check files to Treasurer’s Office; prepares canceled and voided check requests as required.
Manages and reconciles Special Welfare Fund Account; enters collections, parental co-payments and guardianship fees, criminal history fees related to service programs, child support payments, Supplemental Security Income and Social Security Administration (SSA) receipts.
Enters fraud and overpayment information into Virginia Case Management System (VaCMS); submits collections to Department of Medical Assistance Services.
Reconciles various payroll accounting records, verifying accuracy, resolving discrepancies, and initiating necessary corrections; sorts and organizes expenses according to cost categories including Children’s Services Act invoices; checks transactions for appropriateness and adherence to accounting principles.
Reconciles and uploads financial reports from the Thomas Brothers Accounting System to the County general ledger system and the State LASER accounting system including adjustments and correcting journal entries; prepares monthly reconciliation report; updates Thomas Brother software with new or revised cost codes.
Reconciles purchasing card expenses; prints reports and distributes; determines budget codes and enters into purchasing card software.
Maintains purchase orders for childcare and other programs; logs approved purchase orders sent to vendors; prepares Report of Collections; enters receipts; reconciles and submits to Treasurer’s Office.
Distributes bus tickets, gas cards and other client related items; monitors usage and prepares reports by program code; maintains petty cash account.
(Accounting Technician III) May serve as lead; may perform fiscal control and accounting work associated with preparation, maintenance, and analysis of reports.
Requirements:
Considerable knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and standard office procedures, practices and equipment; knowledge of accounting regulations and procedures, including Generally Accepted Accounting Principles (GAAP), methods and practices of accounting, tax, ledger recording, balancing and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services and evaluation of customer satisfaction.
Must possess reliable transportation to work site(s).
Skill in the use of computer software, especially Microsoft Office Suite.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; maintain complex records; assemble and organize data; prepare reports from such records; and exercise independent judgment, initiative, and attention to detail in accordance with established policies and procedures with minimal supervision.
Click here for full job description. Accepting applications until 11:59PM EST on 01/30/2024. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Jan 18, 2024
Full time
Accounting Technician I/II/III
$39,968 - $45,704 / year or higher DOQ + Full-Time County Benefits .
James City County’s Social Services Department seeks an individual to perform responsible work preparing, maintaining, and reviewing financial records. There are three levels of Accounting Technician distinguished by the level of work performed and the qualifications of the employee.
Responsibilities:
Process, prints and distributes weekly and monthly checks for direct payments to vendors and clients; maintains warrant, check registers and check distribution log; uploads check files to Treasurer’s Office; prepares canceled and voided check requests as required.
Manages and reconciles Special Welfare Fund Account; enters collections, parental co-payments and guardianship fees, criminal history fees related to service programs, child support payments, Supplemental Security Income and Social Security Administration (SSA) receipts.
Enters fraud and overpayment information into Virginia Case Management System (VaCMS); submits collections to Department of Medical Assistance Services.
Reconciles various payroll accounting records, verifying accuracy, resolving discrepancies, and initiating necessary corrections; sorts and organizes expenses according to cost categories including Children’s Services Act invoices; checks transactions for appropriateness and adherence to accounting principles.
Reconciles and uploads financial reports from the Thomas Brothers Accounting System to the County general ledger system and the State LASER accounting system including adjustments and correcting journal entries; prepares monthly reconciliation report; updates Thomas Brother software with new or revised cost codes.
Reconciles purchasing card expenses; prints reports and distributes; determines budget codes and enters into purchasing card software.
Maintains purchase orders for childcare and other programs; logs approved purchase orders sent to vendors; prepares Report of Collections; enters receipts; reconciles and submits to Treasurer’s Office.
Distributes bus tickets, gas cards and other client related items; monitors usage and prepares reports by program code; maintains petty cash account.
(Accounting Technician III) May serve as lead; may perform fiscal control and accounting work associated with preparation, maintenance, and analysis of reports.
Requirements:
Considerable knowledge of data entry, automated financial recordkeeping systems, and various microcomputer software packages; and standard office procedures, practices and equipment; knowledge of accounting regulations and procedures, including Generally Accepted Accounting Principles (GAAP), methods and practices of accounting, tax, ledger recording, balancing and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services and evaluation of customer satisfaction.
Must possess reliable transportation to work site(s).
Skill in the use of computer software, especially Microsoft Office Suite.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; maintain complex records; assemble and organize data; prepare reports from such records; and exercise independent judgment, initiative, and attention to detail in accordance with established policies and procedures with minimal supervision.
Click here for full job description. Accepting applications until 11:59PM EST on 01/30/2024. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Job Title: Finance Coordinator (Accounts Receivable)
Reports to: Director of Finance
Job Status: Full time (40 hours/week)
Salary: $55,000 - $65,000
Application Deadline: December 15, 2023
Starting: January 2024
Location: Washington, DC area
About Generation Hope:
Generation Hope is a nonprofit organization with a mission to ensure all student parents have the opportunities to succeed and experience economic mobility by engaging education and policy partners to drive systemic change and providing direct support to teen parents in college as well as their children through holistic, two-generation programming. To date, we have provided over $1 million in tuition assistance, supported over 330 teen parents in college, celebrated more than 140 degrees earned through our program, and built relationships with more than 30 two and four-year institutions across the country. For more information, please visit www.generationhope.org.
By joining our team, you will be working for an organization named "one of the best nonprofits" by the Catalogue for Philanthropy. Not only do we live out and operationalize our values, we have done the work to create a culture that truly supports every member of our staff. The best part of our organization is the people, from the families we serve to the team we have deliberately cultivated. We strive for excellence while understanding the most valuable asset that we have is our people. We celebrate diversity in all of its forms, including thought, professional and lived experiences, race, gender - even taste in music. If this sounds like a mission and work environment you would like to contribute to and grow with, please consider joining our team.
Position:
The Finance Coordinator is a full-time position, working directly with the Director of Finance to support accurate financial documentation and processing for the organization. The Finance Coordinator is responsible for assisting in the implementation of fiscal operations and conducting bookkeeping functions, allowing Generation Hope to best serve families nationwide.
Responsibilities:
Preliminary review of bank account’s revenue and balance sheet
Working with the Development Team to ensure thank you notes for donors and funders are accurate and are sent in a timely manner
Maintaining files and documentation thoroughly and accurately in accordance with Generation Hope’s policies and accepted accounting practices
Compiling compliance-related documents and receipts for grant reports
Leading the creation and execution of contracts with technical assistance clients and invoicing clients for timely payment
Assisting with bookkeeping tasks, data entry, tracking grant funds, and monthly departmental budget reports for the Leadership Team
Researching and resolving outstanding donation and pledge payments
Assisting with implementing new policies and procedure to streamline accounts receivable, including reviewing and analyzing expenses to ensure efficiencies
Assisting with the monthly close and reconciliation process , the annual audit, and annual budgeting processes
Other duties as assigned
To be successful in the position, you must be able to:
Keep all stakeholder information confidential
Work in a fast-paced environment
Innovate and be creative, having the ability to generate solutions that will streamline work
Serve as an accountability partner for staff and a thought partner for the Director of Finance
To qualify for this position, you should have:
Personal qualities of honesty, credibility, and dedication to the mission and values of Generation Hope
An Associate’s degree in nonprofit management, finance management, finance, and or business administration or a similar degree program, or a combination of training and experience
At least two (2) years of bookkeeping experience with technical proficiency in standard accounts receivable procedures, account reconciliation, and analysis
At least two (2) years of hands-on experience utilizing QuickBooks software, Zoho Books, or similar financial-management software
Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Suite, Google Workspace, CRMs, etc.
Strong math skills
Knowledge of standard office administrative practices and procedures, organization and problem-solving skills, which support and enable sound decision making
Personal and professional commitment to understanding and dismantling systemic and institutional racism
CANDIDATES MUST RESIDE IN WASHINGTON, D.C., VIRGINIA, OR MARYLAND BEFORE THE EMPLOYMENT START DATE. Generation Hope has a hybrid remote and in-office work model.
Generation Hope provides full benefits, including 403(b), health, dental, and paid time off. More information on benefits can be found at generationhope.org/careers. As a safeguard to the health of our employees, participants, and community, all new hires must be fully vaccinated against COVID-19 by the employment start date. Our full vaccination policy is available here .
To apply, please complete the online application here: https://Generation_Hope.formstack.com/forms/apply_now . Please do not call.
Generation Hope is an equal opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.
Dec 22, 2023
Full time
Job Title: Finance Coordinator (Accounts Receivable)
Reports to: Director of Finance
Job Status: Full time (40 hours/week)
Salary: $55,000 - $65,000
Application Deadline: December 15, 2023
Starting: January 2024
Location: Washington, DC area
About Generation Hope:
Generation Hope is a nonprofit organization with a mission to ensure all student parents have the opportunities to succeed and experience economic mobility by engaging education and policy partners to drive systemic change and providing direct support to teen parents in college as well as their children through holistic, two-generation programming. To date, we have provided over $1 million in tuition assistance, supported over 330 teen parents in college, celebrated more than 140 degrees earned through our program, and built relationships with more than 30 two and four-year institutions across the country. For more information, please visit www.generationhope.org.
By joining our team, you will be working for an organization named "one of the best nonprofits" by the Catalogue for Philanthropy. Not only do we live out and operationalize our values, we have done the work to create a culture that truly supports every member of our staff. The best part of our organization is the people, from the families we serve to the team we have deliberately cultivated. We strive for excellence while understanding the most valuable asset that we have is our people. We celebrate diversity in all of its forms, including thought, professional and lived experiences, race, gender - even taste in music. If this sounds like a mission and work environment you would like to contribute to and grow with, please consider joining our team.
Position:
The Finance Coordinator is a full-time position, working directly with the Director of Finance to support accurate financial documentation and processing for the organization. The Finance Coordinator is responsible for assisting in the implementation of fiscal operations and conducting bookkeeping functions, allowing Generation Hope to best serve families nationwide.
Responsibilities:
Preliminary review of bank account’s revenue and balance sheet
Working with the Development Team to ensure thank you notes for donors and funders are accurate and are sent in a timely manner
Maintaining files and documentation thoroughly and accurately in accordance with Generation Hope’s policies and accepted accounting practices
Compiling compliance-related documents and receipts for grant reports
Leading the creation and execution of contracts with technical assistance clients and invoicing clients for timely payment
Assisting with bookkeeping tasks, data entry, tracking grant funds, and monthly departmental budget reports for the Leadership Team
Researching and resolving outstanding donation and pledge payments
Assisting with implementing new policies and procedure to streamline accounts receivable, including reviewing and analyzing expenses to ensure efficiencies
Assisting with the monthly close and reconciliation process , the annual audit, and annual budgeting processes
Other duties as assigned
To be successful in the position, you must be able to:
Keep all stakeholder information confidential
Work in a fast-paced environment
Innovate and be creative, having the ability to generate solutions that will streamline work
Serve as an accountability partner for staff and a thought partner for the Director of Finance
To qualify for this position, you should have:
Personal qualities of honesty, credibility, and dedication to the mission and values of Generation Hope
An Associate’s degree in nonprofit management, finance management, finance, and or business administration or a similar degree program, or a combination of training and experience
At least two (2) years of bookkeeping experience with technical proficiency in standard accounts receivable procedures, account reconciliation, and analysis
At least two (2) years of hands-on experience utilizing QuickBooks software, Zoho Books, or similar financial-management software
Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Suite, Google Workspace, CRMs, etc.
Strong math skills
Knowledge of standard office administrative practices and procedures, organization and problem-solving skills, which support and enable sound decision making
Personal and professional commitment to understanding and dismantling systemic and institutional racism
CANDIDATES MUST RESIDE IN WASHINGTON, D.C., VIRGINIA, OR MARYLAND BEFORE THE EMPLOYMENT START DATE. Generation Hope has a hybrid remote and in-office work model.
Generation Hope provides full benefits, including 403(b), health, dental, and paid time off. More information on benefits can be found at generationhope.org/careers. As a safeguard to the health of our employees, participants, and community, all new hires must be fully vaccinated against COVID-19 by the employment start date. Our full vaccination policy is available here .
To apply, please complete the online application here: https://Generation_Hope.formstack.com/forms/apply_now . Please do not call.
Generation Hope is an equal opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.
Job Title: Finance Coordinator (Accounts Payable)
Reports to: Director of Finance
Job Status: Full time (40 hours/week)
Salary: $55,000 - $65,000
Application Deadline: December 15, 2023
Starting: January 2024
Location: Washington, DC area
About Generation Hope:
Generation Hope is a nonprofit organization with a mission to ensure all student parents have the opportunities to succeed and experience economic mobility by engaging education and policy partners to drive systemic change and providing direct support to teen parents in college as well as their children through holistic, two-generation programming. To date, we have provided over $1 million in tuition assistance, supported over 330 teen parents in college, celebrated more than 140 degrees earned through our program, and built relationships with more than 30 two and four-year institutions across the country. For more information, please visit www.generationhope.org.
By joining our team, you will be working for an organization named "one of the best nonprofits" by the Catalogue for Philanthropy. Not only do we live out and operationalize our values, we have done the work to create a culture that truly supports every member of our staff. The best part of our organization is the people, from the families we serve to the team we have deliberately cultivated. We strive for excellence while understanding the most valuable asset that we have is our people. We celebrate diversity in all of its forms, including thought, professional and lived experiences, race, gender - even taste in music. If this sounds like a mission and work environment you would like to contribute to and grow with, please consider joining our team.
Position:
The Finance Coordinator is a full-time position, working directly with the Director of Finance to support accurate financial documentation and processing for the organization. The Finance Coordinator is responsible for assisting in the implementation of fiscal operations and conducting bookkeeping functions, allowing Generation Hope to best serve families nationwide.
Responsibilities:
Weekly and monthly processing of accounts payable and payroll
Preliminary review of bank account and balance sheet reconciliation
Assisting in grant-related functions, including budgets vs actual analysis, and grant closeout functions as required by grantors
Assisting in the allocation of expenses to funds and projects and employee’s credit card purchases via Divvy
Supporting colleagues in setting up, documenting, and managing processes in relation to Accounts Payable
Processing and recording accounts payable transactions and ensuring that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures; processing weekly vendor payments
Processing timely and accurate vendor invoices, per diem requests, credit card invoices, expense reports, and check request for payment with proper supporting documentation
Ensuring invoices are entered on to the accounting system accurately and with relevant coding and respond to any vendor inquiries
Updating vendor information in our CRM, Little Green Light
Assisting with 1099 maintenance
Auditing and processing credit card bills prior to due dates to avoid late payment penalties
Assisting with bookkeeping tasks, data entry, tracking grant funds, and monthly departmental budget reports for the Leadership Team
Assisting with implementing new policies and procedure to streamline accounts payable, including reviewing and analyzing expenses to ensure efficiencies
Assisting with the monthly close and reconciliation process , the annual audit, and annual budgeting processes
Other duties as assigned
To be successful in the position, you must be able to:
Keep all stakeholder information confidential
Work in a fast-paced environment
Innovate and be creative, having the ability to generate solutions that will streamline work
Serve as an accountability partner for staff and a thought partner for the Director of Finance
Use analytical skills to assess possible resolutions to increase efficiency
To qualify for this position, you should have:
Personal qualities of honesty, credibility and dedication to the mission and values of Generation Hope
An Associate’s degree in nonprofit management, finance management, finance and/or business administration or a similar degree program, or a combination of training and experience
At least two (2) years of bookkeeping experience with technical proficiency in standard accounts payable procedures, account reconciliation, and analysis
At least two (2) years of hands-on experience utilizing QuickBooks software, Zoho Books, or similar financial-management software
Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Suite, Google Workspace, CRMs, Divvy, etc.
Strong math skills
Knowledge of standard office administrative practices and procedures, organization and problem-solving skills, which support and enable sound decision making
Personal and professional commitment to understanding and dismantling systemic and institutional racism
CANDIDATES MUST RESIDE IN WASHINGTON, D.C., VIRGINIA, OR MARYLAND BEFORE THE EMPLOYMENT START DATE. Generation Hope has a hybrid remote and in-office work model.
Generation Hope provides full benefits, including 403(b), health, dental, and paid time off. More information on benefits can be found at generationhope.org/careers. As a safeguard to the health of our employees, participants, and community, all new hires must be fully vaccinated against COVID-19 by the employment start date. Our full vaccination policy is available here .
To apply, please complete the online application here: https://Generation_Hope.formstack.com/forms/apply_now . Please do not call.
Generation Hope is an equal opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.
Dec 22, 2023
Full time
Job Title: Finance Coordinator (Accounts Payable)
Reports to: Director of Finance
Job Status: Full time (40 hours/week)
Salary: $55,000 - $65,000
Application Deadline: December 15, 2023
Starting: January 2024
Location: Washington, DC area
About Generation Hope:
Generation Hope is a nonprofit organization with a mission to ensure all student parents have the opportunities to succeed and experience economic mobility by engaging education and policy partners to drive systemic change and providing direct support to teen parents in college as well as their children through holistic, two-generation programming. To date, we have provided over $1 million in tuition assistance, supported over 330 teen parents in college, celebrated more than 140 degrees earned through our program, and built relationships with more than 30 two and four-year institutions across the country. For more information, please visit www.generationhope.org.
By joining our team, you will be working for an organization named "one of the best nonprofits" by the Catalogue for Philanthropy. Not only do we live out and operationalize our values, we have done the work to create a culture that truly supports every member of our staff. The best part of our organization is the people, from the families we serve to the team we have deliberately cultivated. We strive for excellence while understanding the most valuable asset that we have is our people. We celebrate diversity in all of its forms, including thought, professional and lived experiences, race, gender - even taste in music. If this sounds like a mission and work environment you would like to contribute to and grow with, please consider joining our team.
Position:
The Finance Coordinator is a full-time position, working directly with the Director of Finance to support accurate financial documentation and processing for the organization. The Finance Coordinator is responsible for assisting in the implementation of fiscal operations and conducting bookkeeping functions, allowing Generation Hope to best serve families nationwide.
Responsibilities:
Weekly and monthly processing of accounts payable and payroll
Preliminary review of bank account and balance sheet reconciliation
Assisting in grant-related functions, including budgets vs actual analysis, and grant closeout functions as required by grantors
Assisting in the allocation of expenses to funds and projects and employee’s credit card purchases via Divvy
Supporting colleagues in setting up, documenting, and managing processes in relation to Accounts Payable
Processing and recording accounts payable transactions and ensuring that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures; processing weekly vendor payments
Processing timely and accurate vendor invoices, per diem requests, credit card invoices, expense reports, and check request for payment with proper supporting documentation
Ensuring invoices are entered on to the accounting system accurately and with relevant coding and respond to any vendor inquiries
Updating vendor information in our CRM, Little Green Light
Assisting with 1099 maintenance
Auditing and processing credit card bills prior to due dates to avoid late payment penalties
Assisting with bookkeeping tasks, data entry, tracking grant funds, and monthly departmental budget reports for the Leadership Team
Assisting with implementing new policies and procedure to streamline accounts payable, including reviewing and analyzing expenses to ensure efficiencies
Assisting with the monthly close and reconciliation process , the annual audit, and annual budgeting processes
Other duties as assigned
To be successful in the position, you must be able to:
Keep all stakeholder information confidential
Work in a fast-paced environment
Innovate and be creative, having the ability to generate solutions that will streamline work
Serve as an accountability partner for staff and a thought partner for the Director of Finance
Use analytical skills to assess possible resolutions to increase efficiency
To qualify for this position, you should have:
Personal qualities of honesty, credibility and dedication to the mission and values of Generation Hope
An Associate’s degree in nonprofit management, finance management, finance and/or business administration or a similar degree program, or a combination of training and experience
At least two (2) years of bookkeeping experience with technical proficiency in standard accounts payable procedures, account reconciliation, and analysis
At least two (2) years of hands-on experience utilizing QuickBooks software, Zoho Books, or similar financial-management software
Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Suite, Google Workspace, CRMs, Divvy, etc.
Strong math skills
Knowledge of standard office administrative practices and procedures, organization and problem-solving skills, which support and enable sound decision making
Personal and professional commitment to understanding and dismantling systemic and institutional racism
CANDIDATES MUST RESIDE IN WASHINGTON, D.C., VIRGINIA, OR MARYLAND BEFORE THE EMPLOYMENT START DATE. Generation Hope has a hybrid remote and in-office work model.
Generation Hope provides full benefits, including 403(b), health, dental, and paid time off. More information on benefits can be found at generationhope.org/careers. As a safeguard to the health of our employees, participants, and community, all new hires must be fully vaccinated against COVID-19 by the employment start date. Our full vaccination policy is available here .
To apply, please complete the online application here: https://Generation_Hope.formstack.com/forms/apply_now . Please do not call.
Generation Hope is an equal opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.
Performs a broad range of administrative support for several attorneys in the Litigation department with a focus in Intellectual Property. Assists attorney(s) with duties including but not limited to, maintenance of marketing contacts, document production, electronic filing, written correspondence, and data entry. Provides extensive calendar management and travel support for assigned attorneys and may consistently interact with clients via the phone and in person. Organizes and maintains all files relating to practice and administrative matters in accordance to attorney preferences.
Job Functions:
Maintains attorney(s) calendar and contact lists as Arranges all aspects of both internal and external client meetings and conferences. Stays apprised of calendars and actively communicates changes or reminders as needed. Assumes expertise of Firm calendar management software.
Provides general secretarial support to assigned attorney(s), which may include typing and drafting documents, liaising with marketing/client accounting departments, answering phones, scheduling appointments, calendar management, expense processing, and opening and distributing Deals with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively.
Prepares legal documents, correspondence, memos, letters, reports and power point presentations. Assists with drafting and preparing documents and mailings. Establishes and maintains files and enters data into a case management Assists in preparing written and oral presentations. Organizes, summarizes and indexes documents. Sends and retrieves documents from Record Center as needed and follows work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.
Submits attorney time via the 3E billing system. Reviews, revises, and disseminates monthly client billing statements; serves as liaison between billing department and direct report attorneys (primarily, one equity partner) re: all billing matters.
Deals with routine inquires for both internal and external contacts; refers calls to other contacts as needed and transcribes voicemail Utilizes strong communication skills, both written and verbal, to ensure information is obtained and relayed in a professional manner. Maintains a courteous and service driven demeanor at all times. High emotional intelligence required.
Coordinates all business related travel arrangements for direct report
Maintains familiarity with legal terminology, state and federal court filing rules, basic legal procedure and law firm document Has knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints, and motions.
Ensures a high level of service when interacting with clients, opposing counsel and other related internal and external Maintains discretion and sound judgment when interacting with others both external and internal to the Firm. Assumes a helpful, proactive and professional manner at all times when dealing with both internal and external clients. Supports and cultivates service standards as expected by the Firm.
Operates standard office equipment such as computers, photocopiers, calculators, and uses required software applications to effectively perform job Records, edits, and submits timesheets through Carpe Diem software to the time and billing system.
Willingness to learn intellectual property terminology and intellectual property-specific tasks to assist practice group members on an ongoing basis.
Supports team work not only within the practice area but also in the Firm as a Assists others with questions, projects and basic task work consistently. Takes the initiative to orient new employees, secretaries and associates regarding Firm processes and procedures.
Takes initiative to build on existing skills through both self-directed development as well as Firm sponsored training Shows willingness to share knowledge or specialty with others in the Firm.
Performs other duties and responsibilities as needed.
Essential Competencies:
Works proactively with others to support efforts within a department or function of the Firm.
Organizes and prioritizes assignments and contributes to the department’s ability to meet or exceed goals and standards.
Maintains current knowledge of trends and developments affecting the area of specialization.
Uses innovative thinking and exercises sound judgment to achieve results.
Qualifications:
Minimum High School Diploma, college degree preferred.
5 years of legal assistant experience (preferably) supporting litigators in the Intellectual Property Practice.
Excellent computer skills and proficiency with word processing, spreadsheet, Internet, presentation and time and billing Professional experience with, PACER, 3E, Outlook, MSWord (specifically in Power Point).
Demonstrated ability to balance customer service while delivering high results and productivity.
Effective oral and writing communication skills with strong knowledge of grammar, spelling, punctuation and legal terminology.
Demonstrated flexibility and the ability to handle complex, multiple tasks for several individuals with different work styles.
Openness to change pace quickly while maintaining strong organization and attention to detail.
Team player and the willingness to support others and take on additional responsibilities as needed.
Ability to lift boxes and move files as needed.
Physical Requirements:
Must have minimal physical Position requires standing, walking, reaching, and lifting files and other office related documents or materials of up to 15 pounds.
Must have the ability to operate equipment such as a computer and copy machines.
Must have the ability to communicate clearly and to read and follow detailed instructions
Must have the ability to prepare assorted documents and other related tasks.
Must have the ability to work in stressful conditions under time deadlines.
Dec 19, 2023
Full time
Performs a broad range of administrative support for several attorneys in the Litigation department with a focus in Intellectual Property. Assists attorney(s) with duties including but not limited to, maintenance of marketing contacts, document production, electronic filing, written correspondence, and data entry. Provides extensive calendar management and travel support for assigned attorneys and may consistently interact with clients via the phone and in person. Organizes and maintains all files relating to practice and administrative matters in accordance to attorney preferences.
Job Functions:
Maintains attorney(s) calendar and contact lists as Arranges all aspects of both internal and external client meetings and conferences. Stays apprised of calendars and actively communicates changes or reminders as needed. Assumes expertise of Firm calendar management software.
Provides general secretarial support to assigned attorney(s), which may include typing and drafting documents, liaising with marketing/client accounting departments, answering phones, scheduling appointments, calendar management, expense processing, and opening and distributing Deals with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively.
Prepares legal documents, correspondence, memos, letters, reports and power point presentations. Assists with drafting and preparing documents and mailings. Establishes and maintains files and enters data into a case management Assists in preparing written and oral presentations. Organizes, summarizes and indexes documents. Sends and retrieves documents from Record Center as needed and follows work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.
Submits attorney time via the 3E billing system. Reviews, revises, and disseminates monthly client billing statements; serves as liaison between billing department and direct report attorneys (primarily, one equity partner) re: all billing matters.
Deals with routine inquires for both internal and external contacts; refers calls to other contacts as needed and transcribes voicemail Utilizes strong communication skills, both written and verbal, to ensure information is obtained and relayed in a professional manner. Maintains a courteous and service driven demeanor at all times. High emotional intelligence required.
Coordinates all business related travel arrangements for direct report
Maintains familiarity with legal terminology, state and federal court filing rules, basic legal procedure and law firm document Has knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints, and motions.
Ensures a high level of service when interacting with clients, opposing counsel and other related internal and external Maintains discretion and sound judgment when interacting with others both external and internal to the Firm. Assumes a helpful, proactive and professional manner at all times when dealing with both internal and external clients. Supports and cultivates service standards as expected by the Firm.
Operates standard office equipment such as computers, photocopiers, calculators, and uses required software applications to effectively perform job Records, edits, and submits timesheets through Carpe Diem software to the time and billing system.
Willingness to learn intellectual property terminology and intellectual property-specific tasks to assist practice group members on an ongoing basis.
Supports team work not only within the practice area but also in the Firm as a Assists others with questions, projects and basic task work consistently. Takes the initiative to orient new employees, secretaries and associates regarding Firm processes and procedures.
Takes initiative to build on existing skills through both self-directed development as well as Firm sponsored training Shows willingness to share knowledge or specialty with others in the Firm.
Performs other duties and responsibilities as needed.
Essential Competencies:
Works proactively with others to support efforts within a department or function of the Firm.
Organizes and prioritizes assignments and contributes to the department’s ability to meet or exceed goals and standards.
Maintains current knowledge of trends and developments affecting the area of specialization.
Uses innovative thinking and exercises sound judgment to achieve results.
Qualifications:
Minimum High School Diploma, college degree preferred.
5 years of legal assistant experience (preferably) supporting litigators in the Intellectual Property Practice.
Excellent computer skills and proficiency with word processing, spreadsheet, Internet, presentation and time and billing Professional experience with, PACER, 3E, Outlook, MSWord (specifically in Power Point).
Demonstrated ability to balance customer service while delivering high results and productivity.
Effective oral and writing communication skills with strong knowledge of grammar, spelling, punctuation and legal terminology.
Demonstrated flexibility and the ability to handle complex, multiple tasks for several individuals with different work styles.
Openness to change pace quickly while maintaining strong organization and attention to detail.
Team player and the willingness to support others and take on additional responsibilities as needed.
Ability to lift boxes and move files as needed.
Physical Requirements:
Must have minimal physical Position requires standing, walking, reaching, and lifting files and other office related documents or materials of up to 15 pounds.
Must have the ability to operate equipment such as a computer and copy machines.
Must have the ability to communicate clearly and to read and follow detailed instructions
Must have the ability to prepare assorted documents and other related tasks.
Must have the ability to work in stressful conditions under time deadlines.
Job Summary
This is responsible and varied fiscal support work in the accounting field for Clark County. An employee of this class is responsible for performing technical accounting activities, requiring a greater understanding and broader knowledge of accounting principles and practices. This class is distinguished from entry level in that it involves work at the more advanced level of procedural bookkeeping. This class has a greater level of independency in job performance, judgment and action required. The employee is expected to exercise initiative in resolving routine to moderate problems on a regular basis. Work performed in this class involves a more thorough understanding of accounting procedures enabling the incumbent to reconcile, balance, pre-audit and maintain several different types of accounts or funds for more than one department or division. Results of work affect the accuracy, reliability or acceptability of processes, information or services within the division or department as well as outside the County. On-the-job training requires from six to twelve months within the unit or department before incumbent is able to perform with limited supervision. The employee must possess a thorough understanding of the accounting practices and procedures within the organization or department. Employee must have basic understanding of laws and statutes governing area of immediate responsibility. Employee must be able to perform a broader scope of accounting functions in a timely manner without assistance. Guidelines are in the form of regulations, policies and procedures. Incumbent must be able to interpret these with little assistance. Personal contact with the public is on a general basis. Contact is usually made with other employees of the department, employees and supervisors of other County Departments, and members of the general public. Contact may include limited degrees of problem solving or dealing in adversarial relationships. This is a hybrid (remote/in-office) position (Oregon/Washington Only).
Qualifications
Education and Experience:
Two (2) years of general office experience, at least one year of which must be directly related to the work of the class. or One (1) year (45 credit hours) of post-secondary accounting or bookkeeping occupational training or education may be substituted for one year of required experience.
Any combination of work experience and education which demonstrates the ability to perform the work of the class.
Knowledge of: The principles and practices of double-entry bookkeeping; general office practice and procedures.
Ability to: Perform double-entry bookkeeping; classify accounting transactions, maintain and reconcile accounts, lose accounts, and prepare appropriate reports and statements; make arithmetical computations quickly and accurately; operate office equipment associated with the position.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application .
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following:
Process accounts receivable billings by emailing or printing/mailing invoices, sending statements and late notices to customers for the departments of Clark County.
Email or print/mail invoices, statements, late notices to customers
Set up/maintain customer accounts
Create customer invoices for smaller County departments
Process accounts for collections and write off
Maintain customer contracts for recurring billings
Review customer payment backup documentation
Prepares billings for accounts receivable from other agencies, often requiring the work-up of recheck of field cost data from available reports and vouchers.
Assists in the preparation of routine specialized reports at the request of a department or division; prepares periodic reconciliation reports as required by department or division.
Extracts data from books and compiles reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable and other items pertinent to department operations.
Examines and analyzes accounting records of a department or division to verify accuracy of figures, calculations and postings. Reviews data making necessary corrections or lists discrepancies for adjusting.
Summarize details on separate ledgers, using adding or calculating machine, and transfers data to general ledger or posts directly to general ledger.
Types reports, forms and general correspondence, operates calculators, adding machine and on-line data entry computers.
Other duties may include:
Maintains central books of account and related ledgers, journals and special records for the employing agency and/or a variety of other County departments and agencies.
Maintains a payroll system for a department or major division(s); prepares payroll reports as required for local, State, and Federal agencies; prepares procedural documentation for internal and external payroll processing; coordinates payroll processing and related functions insuring compliance and compatibility with county code, budget authorization and payroll system.
Directs and participates in daily posting of income and expense items; checks daily balances.
Compiles and takes responsibility for periodic balances and transactions, summaries for political subdivisions whose funds are on account, and for periodic reports summarizing withholding tax, industrial insurance and other taxes and controls.
Reviews and clarifies budgets for completeness and accuracy of one or more governmental departments or programs.
Prepares periodic trial balance and other statistical information as needed. Makes adjustments to trial balances as required.
Salary Grade
Local 11.5
Salary Range
$21.33 - $27.73- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Dec 15, 2023
Full time
Job Summary
This is responsible and varied fiscal support work in the accounting field for Clark County. An employee of this class is responsible for performing technical accounting activities, requiring a greater understanding and broader knowledge of accounting principles and practices. This class is distinguished from entry level in that it involves work at the more advanced level of procedural bookkeeping. This class has a greater level of independency in job performance, judgment and action required. The employee is expected to exercise initiative in resolving routine to moderate problems on a regular basis. Work performed in this class involves a more thorough understanding of accounting procedures enabling the incumbent to reconcile, balance, pre-audit and maintain several different types of accounts or funds for more than one department or division. Results of work affect the accuracy, reliability or acceptability of processes, information or services within the division or department as well as outside the County. On-the-job training requires from six to twelve months within the unit or department before incumbent is able to perform with limited supervision. The employee must possess a thorough understanding of the accounting practices and procedures within the organization or department. Employee must have basic understanding of laws and statutes governing area of immediate responsibility. Employee must be able to perform a broader scope of accounting functions in a timely manner without assistance. Guidelines are in the form of regulations, policies and procedures. Incumbent must be able to interpret these with little assistance. Personal contact with the public is on a general basis. Contact is usually made with other employees of the department, employees and supervisors of other County Departments, and members of the general public. Contact may include limited degrees of problem solving or dealing in adversarial relationships. This is a hybrid (remote/in-office) position (Oregon/Washington Only).
Qualifications
Education and Experience:
Two (2) years of general office experience, at least one year of which must be directly related to the work of the class. or One (1) year (45 credit hours) of post-secondary accounting or bookkeeping occupational training or education may be substituted for one year of required experience.
Any combination of work experience and education which demonstrates the ability to perform the work of the class.
Knowledge of: The principles and practices of double-entry bookkeeping; general office practice and procedures.
Ability to: Perform double-entry bookkeeping; classify accounting transactions, maintain and reconcile accounts, lose accounts, and prepare appropriate reports and statements; make arithmetical computations quickly and accurately; operate office equipment associated with the position.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application .
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following:
Process accounts receivable billings by emailing or printing/mailing invoices, sending statements and late notices to customers for the departments of Clark County.
Email or print/mail invoices, statements, late notices to customers
Set up/maintain customer accounts
Create customer invoices for smaller County departments
Process accounts for collections and write off
Maintain customer contracts for recurring billings
Review customer payment backup documentation
Prepares billings for accounts receivable from other agencies, often requiring the work-up of recheck of field cost data from available reports and vouchers.
Assists in the preparation of routine specialized reports at the request of a department or division; prepares periodic reconciliation reports as required by department or division.
Extracts data from books and compiles reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable and other items pertinent to department operations.
Examines and analyzes accounting records of a department or division to verify accuracy of figures, calculations and postings. Reviews data making necessary corrections or lists discrepancies for adjusting.
Summarize details on separate ledgers, using adding or calculating machine, and transfers data to general ledger or posts directly to general ledger.
Types reports, forms and general correspondence, operates calculators, adding machine and on-line data entry computers.
Other duties may include:
Maintains central books of account and related ledgers, journals and special records for the employing agency and/or a variety of other County departments and agencies.
Maintains a payroll system for a department or major division(s); prepares payroll reports as required for local, State, and Federal agencies; prepares procedural documentation for internal and external payroll processing; coordinates payroll processing and related functions insuring compliance and compatibility with county code, budget authorization and payroll system.
Directs and participates in daily posting of income and expense items; checks daily balances.
Compiles and takes responsibility for periodic balances and transactions, summaries for political subdivisions whose funds are on account, and for periodic reports summarizing withholding tax, industrial insurance and other taxes and controls.
Reviews and clarifies budgets for completeness and accuracy of one or more governmental departments or programs.
Prepares periodic trial balance and other statistical information as needed. Makes adjustments to trial balances as required.
Salary Grade
Local 11.5
Salary Range
$21.33 - $27.73- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
$39,968 / year or higher DOQ + Full-Time County Benefits .
James City County’s General Services Department seeks an individual to perform responsible work assisting new and existing customers in existing department programs with billing, late notifications, and payment processes.
There are three levels of Utility Account Representative distinguished by the level of work performed and the qualifications of the employee.
Utility Account Representative I: $39,968 / year or higher DOQ Utility Account Representative II: $42,734 / year or higher DOQ Utility Account Representative III: $48,903 / year or higher DOQ
Responsibilities:
Assists with processing customer billing for services provided by the County’s contractual vendor; interprets and updates information from a variety of databases; calculates refunds due to a variety of situations outlined in the Departments Standard Operating Procedure Manual.
Researches and resolves problems using in-depth knowledge of General Services’ operations; negotiates payment extensions or arrangements with customers; initiates non-payment cart removal.
Responds to service-related phone calls and e-mails from customers; works to resolve a wide variety of difficult customer inquiries or complaints concerning curbside recycling services; explains policies and procedures to customers; appraises service concerns to determine causation and relays information to vendor.
Develops and maintains cooperative and professional relationships with employees, accounting representatives from all departments, and outside agencies.
Utility Account Representative III serves as lead worker in providing operational oversight; schedules and distributes workload among staff; provides training to staff as needed.
Requirements:
Any combination of education and experience equivalent to a high school diploma; college degree or courses in accounting or business management, or related field preferred; and some experience working in utility billing or accounts receivable/payable including experience involving public contact and customer service.
Must possess or be able to obtain within 30 days of hire, valid Virginia driver’s license and acceptable driving record based on James City County criteria.
Knowledge of standard office practices and procedures, equipment, and administration; general office computer software and associated equipment; knowledge of principles and processes for providing customers service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in the use of computer software programs including Microsoft Office Suite.
Ability to establish and implement effective administrative programs and procedures; plan and organize daily work routine and establish priorities for the completion of work in accordance with sound time-management methodology; use logic and reasoning to understand, analyze, and evaluate situations; exercise good judgment to make appropriate decisions; effectively communicate ideas and proposals verbally and in writing, to include the preparation of detailed logs which include numerical information; perform mathematical calculations.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Dec 08, 2023
Full time
$39,968 / year or higher DOQ + Full-Time County Benefits .
James City County’s General Services Department seeks an individual to perform responsible work assisting new and existing customers in existing department programs with billing, late notifications, and payment processes.
There are three levels of Utility Account Representative distinguished by the level of work performed and the qualifications of the employee.
Utility Account Representative I: $39,968 / year or higher DOQ Utility Account Representative II: $42,734 / year or higher DOQ Utility Account Representative III: $48,903 / year or higher DOQ
Responsibilities:
Assists with processing customer billing for services provided by the County’s contractual vendor; interprets and updates information from a variety of databases; calculates refunds due to a variety of situations outlined in the Departments Standard Operating Procedure Manual.
Researches and resolves problems using in-depth knowledge of General Services’ operations; negotiates payment extensions or arrangements with customers; initiates non-payment cart removal.
Responds to service-related phone calls and e-mails from customers; works to resolve a wide variety of difficult customer inquiries or complaints concerning curbside recycling services; explains policies and procedures to customers; appraises service concerns to determine causation and relays information to vendor.
Develops and maintains cooperative and professional relationships with employees, accounting representatives from all departments, and outside agencies.
Utility Account Representative III serves as lead worker in providing operational oversight; schedules and distributes workload among staff; provides training to staff as needed.
Requirements:
Any combination of education and experience equivalent to a high school diploma; college degree or courses in accounting or business management, or related field preferred; and some experience working in utility billing or accounts receivable/payable including experience involving public contact and customer service.
Must possess or be able to obtain within 30 days of hire, valid Virginia driver’s license and acceptable driving record based on James City County criteria.
Knowledge of standard office practices and procedures, equipment, and administration; general office computer software and associated equipment; knowledge of principles and processes for providing customers service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in the use of computer software programs including Microsoft Office Suite.
Ability to establish and implement effective administrative programs and procedures; plan and organize daily work routine and establish priorities for the completion of work in accordance with sound time-management methodology; use logic and reasoning to understand, analyze, and evaluate situations; exercise good judgment to make appropriate decisions; effectively communicate ideas and proposals verbally and in writing, to include the preparation of detailed logs which include numerical information; perform mathematical calculations.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
$35,006 / year or higher DOQ + Full-Time County Benefits .
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
James City County’s Commissioner of the Revenue performs advanced work administering one or more functions in the Commissioner of the Revenue’s Office such as real estate tax relief; maintaining database accuracy; processing various types of tax returns and related documents; and processing tax refunds.
Responsibilities:
Assists in interpreting, applying, and ensuring compliance with all applicable codes, Ordinances, laws, regulations, standards, policies, and procedures; applies Ordinance changes to department operations; initiates any actions necessary to correct deviations or violations.
Assists taxpayers in the preparation of Virginia Individual Income Tax Returns; processes refund and tax due returns, and estimated tax vouchers for state income tax; assesses tax, penalty, and interest due on state income tax returns; receives payments and transmits to Treasurer’s Office for deposit; prepares reconciliation reports, month-end, and year-end summaries according to state regulations; assists Treasurer’s Office with reconciliation of delinquent accounts.
Maintains accurate computer information for tax assessment and billing purposes; imports and enters data manually; audits information for accuracy; researches and corrects inaccurate data.
Receives and processes applications for various real estate and personal property tax exemption programs; ensures documentation complies with local and state codes; recommends approval/disapproval of application based on review of documentation.
Maintains personal property valuations electronically; performs manual valuations when necessary; processes abatements and exonerations for current/prior year taxes as determined by office policies; assists in the administration of the Commissioner of the Revenue’s programs and services; prepares, maintains, and coordinates files and reports.
Composes correspondence and prepares reports independently or from oral instructions; prepares documents and assists with the technical analysis of data obtained from confidential records and other sources and processes them in accordance with prescribed procedures.
Reviews PPTRA reports to identify vehicles qualifying for personal property tax relief; exonerates vehicles which were not qualified; enters appropriate vehicle codes in computer records to initiate refunds.
Maintains military and boat records and files; prepares documentation for court cases; performs monthly entries of local excise taxes; processes and mail cigarette stamp orders to cigarette wholesalers.
Provides accurate, timely information to citizens and internal customers through both written and oral communications.
Requirements:
Any combination of education and experience equivalent to an Associate’s degree in accounting, taxation, or business; considerable experience in the field of taxation, which shall have included experience with computerized records maintenance systems.
Must possess reliable transportation to work site(s).
Knowledge of principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction; business English; and standard office procedures and equipment.
Knowledge of state and local statutes regarding personal property taxation and state income taxes; federal statutes affecting taxation of personal property; and yearly taxation and assessment cycles in relation to the Commissioner of the Revenue’s Office.
Skill in use of computer software, especially Microsoft Office Suite.
Ability to maintain confidentiality of information; perform accurate basic mathematical calculations, including addition, subtraction, and calculating percentages; make sound decisions based on office policies and procedures; establish and maintain effective working relationships with County staff and public; communicate effectively, both orally and in writing; set priorities, organize work, and complete tasks quickly and accurately.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Dec 05, 2023
Full time
$35,006 / year or higher DOQ + Full-Time County Benefits .
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
James City County’s Commissioner of the Revenue performs advanced work administering one or more functions in the Commissioner of the Revenue’s Office such as real estate tax relief; maintaining database accuracy; processing various types of tax returns and related documents; and processing tax refunds.
Responsibilities:
Assists in interpreting, applying, and ensuring compliance with all applicable codes, Ordinances, laws, regulations, standards, policies, and procedures; applies Ordinance changes to department operations; initiates any actions necessary to correct deviations or violations.
Assists taxpayers in the preparation of Virginia Individual Income Tax Returns; processes refund and tax due returns, and estimated tax vouchers for state income tax; assesses tax, penalty, and interest due on state income tax returns; receives payments and transmits to Treasurer’s Office for deposit; prepares reconciliation reports, month-end, and year-end summaries according to state regulations; assists Treasurer’s Office with reconciliation of delinquent accounts.
Maintains accurate computer information for tax assessment and billing purposes; imports and enters data manually; audits information for accuracy; researches and corrects inaccurate data.
Receives and processes applications for various real estate and personal property tax exemption programs; ensures documentation complies with local and state codes; recommends approval/disapproval of application based on review of documentation.
Maintains personal property valuations electronically; performs manual valuations when necessary; processes abatements and exonerations for current/prior year taxes as determined by office policies; assists in the administration of the Commissioner of the Revenue’s programs and services; prepares, maintains, and coordinates files and reports.
Composes correspondence and prepares reports independently or from oral instructions; prepares documents and assists with the technical analysis of data obtained from confidential records and other sources and processes them in accordance with prescribed procedures.
Reviews PPTRA reports to identify vehicles qualifying for personal property tax relief; exonerates vehicles which were not qualified; enters appropriate vehicle codes in computer records to initiate refunds.
Maintains military and boat records and files; prepares documentation for court cases; performs monthly entries of local excise taxes; processes and mail cigarette stamp orders to cigarette wholesalers.
Provides accurate, timely information to citizens and internal customers through both written and oral communications.
Requirements:
Any combination of education and experience equivalent to an Associate’s degree in accounting, taxation, or business; considerable experience in the field of taxation, which shall have included experience with computerized records maintenance systems.
Must possess reliable transportation to work site(s).
Knowledge of principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction; business English; and standard office procedures and equipment.
Knowledge of state and local statutes regarding personal property taxation and state income taxes; federal statutes affecting taxation of personal property; and yearly taxation and assessment cycles in relation to the Commissioner of the Revenue’s Office.
Skill in use of computer software, especially Microsoft Office Suite.
Ability to maintain confidentiality of information; perform accurate basic mathematical calculations, including addition, subtraction, and calculating percentages; make sound decisions based on office policies and procedures; establish and maintain effective working relationships with County staff and public; communicate effectively, both orally and in writing; set priorities, organize work, and complete tasks quickly and accurately.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov