The College of Charleston
Charleston, South Carolina
Sr. AP Analyst*
Posting Details
POSTING INFORMATION
Internal Title
Sr. AP Analyst*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Controller
Job Purpose
Responsible for auditing and the appropriate processing of accounts payable transactions including the recording and/or updating of all related transactions in the online Banner system, supporting documentation and any necessary correspondence. Assists with various accounting functions. Works in the Accounts Payable area of the Controller’s Office to process payments totaling ~$60m for ~10,000 vendors/individuals per fiscal year utilizing a complex, integrated, multi-module accounting system.
Minimum Requirements
High school diploma and three or more years of professional accounting experience. Bachelor’s degree in accounting or a related field (with accounting courses) and at least one year of accounts payable experience preferred. Preference may be given for Banner Finance experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Ability to interpret and apply South Carolina laws and institutional policies, with regards to accounting and disbursement functions, in a fair and equitable manner. Working knowledge of spreadsheets, word processing, and databases. Knowledge of the principles, practices, terminology and theories of accounting. Knowledge of modern office practices and procedures. Ability to apply mathematical concepts. Ability to establish and maintain effective working relationships. Ability to communicate effectively both orally and in writing. Requires thorough understanding of the system configuration and workflow processing to identify and resolve problems.
Additional Comments Regarding Position
Must be willing and able to work additional hours during fiscal year end, during peak times of activity for the department and when deadlines need to be met. *This position is eligible for telecommuting, with some on-campus responsibilities.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
**Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
**$38,362 - $44,977
Posting Date
04/09/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024058
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15297
Job Duties
Job Duties
Activity
1.Processes and analyzes Banner system transactions involving assigned accounts, vendors, and employees. Verifies the accuracy of outstanding commitments, payment postings, draft payments. Ensures accountability & proper reporting by auditing/reconciling the on-line system & report outputs on a daily, weekly, monthly basis. Determines and prepares year-end accruals & related reconciliations. Prepares required reports using Excel or Word.
Essential or Marginal
Essential
Percent of Time
35
Activity
2.Determines sales & use tax where appropriate. Posts vendor credits accurately. Advises Treasurer’s Office regarding the posting of vendor checks to the appropriate accounts. Verifies travel reimbursements against travel authorizations and travel policies/procedures. Adjusts for prepaid items. Disencumbers any remaining balances; follows prescribed data entry process otherwise.
Essential or Marginal
Essential
Percent of Time
35
Activity
3. Applies accounting standards to alter/maintain the Banner system; develops methods for recording financial transactions; prepares reports for financial analyses. Uses cost accounting techniques to allocate expenses to accounts. Provides documents, explanations, work papers, reports to auditors. Participates in system upgrades, conversions and implementations of business processes and reporting. Serve as a backup to the other Senior AP Analyst.
Essential or Marginal
Marginal
Percent of Time
5
Activity
4. Follows internal control procedures for handling and creating checks. Performs check verifications & reconciliations as to vendor names & amounts. Reconciles check registers and processes voided checks from Banner system. Provides training, as needed.
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Interprets accounting system policies and procedures. Promulgates travel/disbursement policies & procedures to campus on a regular basis. Assists faculty, staff & students with inquiries about Banner.
Essential or Marginal
Marginal
Percent of Time
5
Activity
6. Manage the outstanding travel advance process. Monitor outstanding advances and follow up with employees to clear advances. Run the AP Control process in the Banner Travel Expense Management System and reconcile related general ledger accounts. Serve as a backup to the AP Supervisor for training presentations to College employees on the policies and procedures related to travel and expenditure processing. Manages workflow alerts related to the travel system. Monitors on a daily basis and works closely with IT to identify and resolve problems with systems configuration and workflow processes. Manage the delegate control process related to the travel and expense management system. Assigns and removes delegates according to employee requests. Serves as a backup to the other Senior Accounts Payable Analyst.
Essential or Marginal
Essential
Percent of Time
15
Apr 12, 2024
Full time
Sr. AP Analyst*
Posting Details
POSTING INFORMATION
Internal Title
Sr. AP Analyst*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
5
Department
Controller
Job Purpose
Responsible for auditing and the appropriate processing of accounts payable transactions including the recording and/or updating of all related transactions in the online Banner system, supporting documentation and any necessary correspondence. Assists with various accounting functions. Works in the Accounts Payable area of the Controller’s Office to process payments totaling ~$60m for ~10,000 vendors/individuals per fiscal year utilizing a complex, integrated, multi-module accounting system.
Minimum Requirements
High school diploma and three or more years of professional accounting experience. Bachelor’s degree in accounting or a related field (with accounting courses) and at least one year of accounts payable experience preferred. Preference may be given for Banner Finance experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Ability to interpret and apply South Carolina laws and institutional policies, with regards to accounting and disbursement functions, in a fair and equitable manner. Working knowledge of spreadsheets, word processing, and databases. Knowledge of the principles, practices, terminology and theories of accounting. Knowledge of modern office practices and procedures. Ability to apply mathematical concepts. Ability to establish and maintain effective working relationships. Ability to communicate effectively both orally and in writing. Requires thorough understanding of the system configuration and workflow processing to identify and resolve problems.
Additional Comments Regarding Position
Must be willing and able to work additional hours during fiscal year end, during peak times of activity for the department and when deadlines need to be met. *This position is eligible for telecommuting, with some on-campus responsibilities.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
**Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
**$38,362 - $44,977
Posting Date
04/09/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024058
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15297
Job Duties
Job Duties
Activity
1.Processes and analyzes Banner system transactions involving assigned accounts, vendors, and employees. Verifies the accuracy of outstanding commitments, payment postings, draft payments. Ensures accountability & proper reporting by auditing/reconciling the on-line system & report outputs on a daily, weekly, monthly basis. Determines and prepares year-end accruals & related reconciliations. Prepares required reports using Excel or Word.
Essential or Marginal
Essential
Percent of Time
35
Activity
2.Determines sales & use tax where appropriate. Posts vendor credits accurately. Advises Treasurer’s Office regarding the posting of vendor checks to the appropriate accounts. Verifies travel reimbursements against travel authorizations and travel policies/procedures. Adjusts for prepaid items. Disencumbers any remaining balances; follows prescribed data entry process otherwise.
Essential or Marginal
Essential
Percent of Time
35
Activity
3. Applies accounting standards to alter/maintain the Banner system; develops methods for recording financial transactions; prepares reports for financial analyses. Uses cost accounting techniques to allocate expenses to accounts. Provides documents, explanations, work papers, reports to auditors. Participates in system upgrades, conversions and implementations of business processes and reporting. Serve as a backup to the other Senior AP Analyst.
Essential or Marginal
Marginal
Percent of Time
5
Activity
4. Follows internal control procedures for handling and creating checks. Performs check verifications & reconciliations as to vendor names & amounts. Reconciles check registers and processes voided checks from Banner system. Provides training, as needed.
Essential or Marginal
Essential
Percent of Time
5
Activity
5. Interprets accounting system policies and procedures. Promulgates travel/disbursement policies & procedures to campus on a regular basis. Assists faculty, staff & students with inquiries about Banner.
Essential or Marginal
Marginal
Percent of Time
5
Activity
6. Manage the outstanding travel advance process. Monitor outstanding advances and follow up with employees to clear advances. Run the AP Control process in the Banner Travel Expense Management System and reconcile related general ledger accounts. Serve as a backup to the AP Supervisor for training presentations to College employees on the policies and procedures related to travel and expenditure processing. Manages workflow alerts related to the travel system. Monitors on a daily basis and works closely with IT to identify and resolve problems with systems configuration and workflow processes. Manage the delegate control process related to the travel and expense management system. Assigns and removes delegates according to employee requests. Serves as a backup to the other Senior Accounts Payable Analyst.
Essential or Marginal
Essential
Percent of Time
15
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Education and Experience
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: general office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Local 307 position. First review date: April 10, 2024. This recruitment may close at any time on or after the first review date.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Work Environment and Physical Demands
Work is performed primarily in an office setting. Some walking, bending and carrying light items is required. In some positions the incumbent may be spending a major part of the workday exchanging information over a counter. Such duty may require prolonged periods of standing.
Essential duties include walking, driving, stamina, seeing, reading, speaking, handwriting and hearing.
Occasionally, incumbents experience highly stressful situations in the process of resolving problems of an immediate nature, such as facing irate citizens dissatisfied with information received, action taken or to be taken by a division or department, or denial of service for cause.
Operating a motor vehicle may also be required.
Salary Grade
Local 307.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Mar 28, 2024
Full time
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Education and Experience
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: general office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Local 307 position. First review date: April 10, 2024. This recruitment may close at any time on or after the first review date.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Work Environment and Physical Demands
Work is performed primarily in an office setting. Some walking, bending and carrying light items is required. In some positions the incumbent may be spending a major part of the workday exchanging information over a counter. Such duty may require prolonged periods of standing.
Essential duties include walking, driving, stamina, seeing, reading, speaking, handwriting and hearing.
Occasionally, incumbents experience highly stressful situations in the process of resolving problems of an immediate nature, such as facing irate citizens dissatisfied with information received, action taken or to be taken by a division or department, or denial of service for cause.
Operating a motor vehicle may also be required.
Salary Grade
Local 307.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Cocoa Campus in Cocoa, Florida.
This position supports the Accounting Department by providing administrative and accounting assistance to the Associate Vice President, Financial Services. Oversees the day-to-day clerical activities of the department by answering phones, greeting visitors, receiving and routing mail, and scheduling appointments and meetings. Provides basic accounting support by handling daily banking activities and basic monthly report preparation.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s degree from a regionally accredited institution.
Five years’ experience in office management.
Supervisory experience.
Computer experience - Microsoft Word & Excel required; Access & Power point preferred.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to occasionally lift, push, pull and/or move up to 40 pounds.
Ability to sit, stand, and kneel for extended periods of time.
The annual salary is $33,850 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Mar 21, 2024
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Cocoa Campus in Cocoa, Florida.
This position supports the Accounting Department by providing administrative and accounting assistance to the Associate Vice President, Financial Services. Oversees the day-to-day clerical activities of the department by answering phones, greeting visitors, receiving and routing mail, and scheduling appointments and meetings. Provides basic accounting support by handling daily banking activities and basic monthly report preparation.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate’s degree from a regionally accredited institution.
Five years’ experience in office management.
Supervisory experience.
Computer experience - Microsoft Word & Excel required; Access & Power point preferred.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any college vehicle, golf cart or any other motorized vehicle on college property.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate both orally and in writing.
Ability to occasionally lift, push, pull and/or move up to 40 pounds.
Ability to sit, stand, and kneel for extended periods of time.
The annual salary is $33,850 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Eastern Florida State College is currently seeking applications for the full-time position of Accounting Supervisor on the Cocoa Campus in Cocoa, Florida.
Coordinate and assist in maintaining control over the fiscal information system by monitoring and analyzing grant and college financial records; prepare and interpret monthly grant financial reports, supervise assigned staff.
The following minimum qualifications for this position must be met before any applicant will be considered:
Bachelor’s degree from a regionally accredited institution in accounting, business administration or related- field and three years professional experience in accounting, financial analysis or auditing.
OR: Associate’s degree from a regionally accredited institution in a related field with seven years of progressive professional experience in accounting, financial analysis or auditing.
Ability to prioritize multiple responsibilities.
Detail oriented.
Professional demeanor and public relations skills.
Strong computer skills – Banner software experience a plus.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any College vehicle, golf cart or any other motorized vehicle on College property.
This position will require successful fingerprinting and the candidate chosen will be required to pay (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
* High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate, both orally and in writing.
Ability to occasionally lift, push, pull, and/or move up to 40 lbs.
Ability to sit and/or stand, bend, reach, and view a display screen for the duration of the shift.
Ability to access, input, and retrieve information and/or data from a computer, for the duration of the shift.
The annual salary is $65,000 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Feb 20, 2024
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Accounting Supervisor on the Cocoa Campus in Cocoa, Florida.
Coordinate and assist in maintaining control over the fiscal information system by monitoring and analyzing grant and college financial records; prepare and interpret monthly grant financial reports, supervise assigned staff.
The following minimum qualifications for this position must be met before any applicant will be considered:
Bachelor’s degree from a regionally accredited institution in accounting, business administration or related- field and three years professional experience in accounting, financial analysis or auditing.
OR: Associate’s degree from a regionally accredited institution in a related field with seven years of progressive professional experience in accounting, financial analysis or auditing.
Ability to prioritize multiple responsibilities.
Detail oriented.
Professional demeanor and public relations skills.
Strong computer skills – Banner software experience a plus.
Valid Florida Motor Vehicle Operator’s license required. For individuals unable to obtain a driver’s license, a valid Florida ID is required. Employees and/or volunteers unable to obtain a Florida driver’s license, will not be allowed to drive any College vehicle, golf cart or any other motorized vehicle on College property.
This position will require successful fingerprinting and the candidate chosen will be required to pay (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
* High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to communicate, both orally and in writing.
Ability to occasionally lift, push, pull, and/or move up to 40 lbs.
Ability to sit and/or stand, bend, reach, and view a display screen for the duration of the shift.
Ability to access, input, and retrieve information and/or data from a computer, for the duration of the shift.
The annual salary is $65,000 . Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted until filled ; however, the College reserves the right to extend or conclude searches without notice. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans’ Preference in employment for eligible veterans and eligible spouses of veterans.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/hr/job-opportunities/
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
The College of Charleston
Charleston, South Carolina
Accounts Receivable Officer
Posting Details
POSTING INFORMATION
Internal Title
Accounts Receivable Officer
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
4
Department
Treasurer
Job Purpose
Accounts Receivable Officer acts as the primary collection agent for CofC for student and non-student receivables. Communicates with students and authorized representatives of the student to resolve receivable issues.
Minimum Requirements
High School diploma and 3 years of experience in collections is required. Associates degree in Accounting or Business Management and 3 years experience with collections is preferred. Experience with Microsoft Office.
Required Knowledge, Skills and Abilities
Must be familiar with FERPA regulations, the Fair Debt Collections Practices Act, the Fair Credit Reporting Act and any other state and federal regulations regarding collections. Must be able to work professionally when confronted with disagreeable and argumentative individuals. Must have excellent customer service skills.
Additional Comments Regarding Position
Acts as back-up supervisor in the absence of the Student Loan Accounting and Receivables Supervisor.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$36,535 - $43,000
Posting Date
02/15/2024
Closing Date
02/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024024
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15020
Job Duties
Job Duties
Activity
1. Communicates with students (past & present) or their authorized representative, by telephone, in person or in writing, to resolve delinquent receivables. Reviews financial status with individual; counsels and advises person of their payment obligations; discusses payment options; attempts to collect receivables at contact or obtain commitment of payment. Adheres with Federal regulations governing the collection of Accounts receivable, including, but not limited to FERPA student privacy regulations, the Fair Debt Collections Practices and other state and federal regulations.
Essential or Marginal
Essential
Percent of Time
30
Activity
2. Communicates with the appropriate parties for non-student receivables by telephone, in person or in writing. Discusses and negotiates options available to resolve delinquencies in an appropriate and timely manner.
Essential or Marginal
Essential
Percent of Time
25
Activity
3. Performs diligent follow-up on excessive delinquencies, including skip-tracing &/or recommending legal action. Keeps supervisor informed of collection efforts and uncollectible receivables. Creates and maintains detailed listings of all student and non-student debts in arrears for current and past accounts receivable. Tracks all receivables in default of prearranged payment plans.
Essential or Marginal
Essential
Percent of Time
25
Activity
4. Works closely with outside collection agencies to assist with collecting outstanding receivables. Answers questions and supplies backup information to agencies as needed.
Essential or Marginal
Essential
Percent of Time
15
Activity
5. Responsible for daily transport of deposits to the college’s bank. Provides back-up for the cashiering staff and is responsible for answering the telephone for incoming calls as well as tracking and returning calls left on the Treasurer’s Office voice mail.
Essential or Marginal
Essential
Percent of Time
5
Feb 15, 2024
Full time
Accounts Receivable Officer
Posting Details
POSTING INFORMATION
Internal Title
Accounts Receivable Officer
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
4
Department
Treasurer
Job Purpose
Accounts Receivable Officer acts as the primary collection agent for CofC for student and non-student receivables. Communicates with students and authorized representatives of the student to resolve receivable issues.
Minimum Requirements
High School diploma and 3 years of experience in collections is required. Associates degree in Accounting or Business Management and 3 years experience with collections is preferred. Experience with Microsoft Office.
Required Knowledge, Skills and Abilities
Must be familiar with FERPA regulations, the Fair Debt Collections Practices Act, the Fair Credit Reporting Act and any other state and federal regulations regarding collections. Must be able to work professionally when confronted with disagreeable and argumentative individuals. Must have excellent customer service skills.
Additional Comments Regarding Position
Acts as back-up supervisor in the absence of the Student Loan Accounting and Receivables Supervisor.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$36,535 - $43,000
Posting Date
02/15/2024
Closing Date
02/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024024
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15020
Job Duties
Job Duties
Activity
1. Communicates with students (past & present) or their authorized representative, by telephone, in person or in writing, to resolve delinquent receivables. Reviews financial status with individual; counsels and advises person of their payment obligations; discusses payment options; attempts to collect receivables at contact or obtain commitment of payment. Adheres with Federal regulations governing the collection of Accounts receivable, including, but not limited to FERPA student privacy regulations, the Fair Debt Collections Practices and other state and federal regulations.
Essential or Marginal
Essential
Percent of Time
30
Activity
2. Communicates with the appropriate parties for non-student receivables by telephone, in person or in writing. Discusses and negotiates options available to resolve delinquencies in an appropriate and timely manner.
Essential or Marginal
Essential
Percent of Time
25
Activity
3. Performs diligent follow-up on excessive delinquencies, including skip-tracing &/or recommending legal action. Keeps supervisor informed of collection efforts and uncollectible receivables. Creates and maintains detailed listings of all student and non-student debts in arrears for current and past accounts receivable. Tracks all receivables in default of prearranged payment plans.
Essential or Marginal
Essential
Percent of Time
25
Activity
4. Works closely with outside collection agencies to assist with collecting outstanding receivables. Answers questions and supplies backup information to agencies as needed.
Essential or Marginal
Essential
Percent of Time
15
Activity
5. Responsible for daily transport of deposits to the college’s bank. Provides back-up for the cashiering staff and is responsible for answering the telephone for incoming calls as well as tracking and returning calls left on the Treasurer’s Office voice mail.
Essential or Marginal
Essential
Percent of Time
5
Job Summary
Do you enjoy sharing your knowledge and expertise in the area of data and reporting? If so, join the Business and Community Education department at Hawkeye Community College and be at the forefront of transforming data into actionable insights that drive strategic decisions.
The Business and Community Education department is looking for a full-time Information and Data Specialist to join our team. In this role, you contribute to maintaining data integrity, conducting audits, and disseminating vital information while playing a pivotal part in our mission to empower individuals and strengthen communities.
We thrive on innovation and collaboration, offering a dynamic workspace where your role contributes to our mission of empowering individuals and strengthening communities. With a focus on enterprise applications and data-driven decision-making, your work will support educational programs and community partnerships, fostering an environment of growth and continuous learning. Be part of a team that is not just a department but a cornerstone of educational and community advancement.
Overall, the Information and Data Specialist position is responsible for the oversight of data integrity and analysis contained by a diverse portfolio of enterprise applications utilized within Business and Community Education. This position also produces program and financial intelligence by querying data repositories and generating reports while devising methods for identifying data patterns and trends in available information sources.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains or updates business intelligence tools, databases, dashboards, enterprise applications, or methods to ensure data accuracy and integrity.
Oversees the accuracy and security of data, through data integrity audits and implementing best practices for data management and compliance.
Disseminates division information regarding tools, data, reports, or metadata enhancements.
Manages the timely flow of business intelligence information internally and externally.
Generates standard or custom reports summarizing business, financial, or economic data for review by internal and external stakeholders.
Creates and maintains a library of model documents, templates, or other reusable knowledge and process assets.
Documents specifications for business intelligence or information technology reports, dashboards, or other outputs.
Provides technical support for existing data systems, reports, dashboards, or other data sharing tools.
Communicates with customers, competitors, suppliers, professional organizations, or others to stay current on industry or business trends.
Analyzes data recognizing pattern trends, relational, and referential integrity to ensure data validation is accurate and meets established standards.
Understand program scope and objectives to contextualize data for projects and reports.
Prioritizes and completes work accurately and meets deadlines
Maintains professional attitude and demeanor at all times.
Triages customer service and data requests.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on-campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor’s degree in Computer Science, Business Applications, Accounting or a related field and three (3) years of related work experience or a combination of related education, training, and work experience to total seven (7) years.
Experience with enterprise resource planning (ERP) systems and applications, admission management systems, customer relationship management software (CRM) and data analysis software.
Skilled in Microsoft Office Excel as well as other Microsoft Office and Google Suite programs including video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated strong organizational skills with exceptional follow through and attention to detail.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to follow complex oral and written directions.
Demonstrated ability to prioritize projects and manage resources.
Demonstrated excellent written and verbal communication skills to positively interact with faculty, staff and vendors.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Preferred Qualifications
Experience with Lumens, Lumens Middleware Cloud, Colleague ERP and Salesforce.
Knowledge of accounting rules and regulations including the Iowa Code and Generally Accepted Accounting Principles.
Experience with process mapping and design software such as Scribe, Panopto, Microsoft Visio, etc.
Experience using document management software such as File Director, etc.
Experience with Learning Management Systems (LMS) such as Canvas, WorkHands, Amatrol, NCCER, SACA, etc.
Experience in post-secondary education environment.
Working Conditions
Anticipated schedule is Monday through Friday 8:00am – 4:30pm with flexibility to work occasional night and/or weekend hours.
Work is performed either in or a combination of an office and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary/wage range for this position begins at: $58,980
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Describe a situation where you compiled or utilized data to make a strategic decision. How did you ensure the data was accurate and the outcome effective?
How do you prioritize and manage your workload, especially when faced with tight deadlines or competing priorities?
What is your level of comfort with technology and software applications, particularly those related to process mapping, data management and Learning Management Systems (LMS)?
How do you stay updated with the latest industry trends and technologies and how have you applied this knowledge in a profession setting?
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Monday, March 4, 2024. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Feb 12, 2024
Full time
Job Summary
Do you enjoy sharing your knowledge and expertise in the area of data and reporting? If so, join the Business and Community Education department at Hawkeye Community College and be at the forefront of transforming data into actionable insights that drive strategic decisions.
The Business and Community Education department is looking for a full-time Information and Data Specialist to join our team. In this role, you contribute to maintaining data integrity, conducting audits, and disseminating vital information while playing a pivotal part in our mission to empower individuals and strengthen communities.
We thrive on innovation and collaboration, offering a dynamic workspace where your role contributes to our mission of empowering individuals and strengthening communities. With a focus on enterprise applications and data-driven decision-making, your work will support educational programs and community partnerships, fostering an environment of growth and continuous learning. Be part of a team that is not just a department but a cornerstone of educational and community advancement.
Overall, the Information and Data Specialist position is responsible for the oversight of data integrity and analysis contained by a diverse portfolio of enterprise applications utilized within Business and Community Education. This position also produces program and financial intelligence by querying data repositories and generating reports while devising methods for identifying data patterns and trends in available information sources.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains or updates business intelligence tools, databases, dashboards, enterprise applications, or methods to ensure data accuracy and integrity.
Oversees the accuracy and security of data, through data integrity audits and implementing best practices for data management and compliance.
Disseminates division information regarding tools, data, reports, or metadata enhancements.
Manages the timely flow of business intelligence information internally and externally.
Generates standard or custom reports summarizing business, financial, or economic data for review by internal and external stakeholders.
Creates and maintains a library of model documents, templates, or other reusable knowledge and process assets.
Documents specifications for business intelligence or information technology reports, dashboards, or other outputs.
Provides technical support for existing data systems, reports, dashboards, or other data sharing tools.
Communicates with customers, competitors, suppliers, professional organizations, or others to stay current on industry or business trends.
Analyzes data recognizing pattern trends, relational, and referential integrity to ensure data validation is accurate and meets established standards.
Understand program scope and objectives to contextualize data for projects and reports.
Prioritizes and completes work accurately and meets deadlines
Maintains professional attitude and demeanor at all times.
Triages customer service and data requests.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on-campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor’s degree in Computer Science, Business Applications, Accounting or a related field and three (3) years of related work experience or a combination of related education, training, and work experience to total seven (7) years.
Experience with enterprise resource planning (ERP) systems and applications, admission management systems, customer relationship management software (CRM) and data analysis software.
Skilled in Microsoft Office Excel as well as other Microsoft Office and Google Suite programs including video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated strong organizational skills with exceptional follow through and attention to detail.
Demonstrated ability to handle confidential/sensitive information with discretion.
Demonstrated ability to follow complex oral and written directions.
Demonstrated ability to prioritize projects and manage resources.
Demonstrated excellent written and verbal communication skills to positively interact with faculty, staff and vendors.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Preferred Qualifications
Experience with Lumens, Lumens Middleware Cloud, Colleague ERP and Salesforce.
Knowledge of accounting rules and regulations including the Iowa Code and Generally Accepted Accounting Principles.
Experience with process mapping and design software such as Scribe, Panopto, Microsoft Visio, etc.
Experience using document management software such as File Director, etc.
Experience with Learning Management Systems (LMS) such as Canvas, WorkHands, Amatrol, NCCER, SACA, etc.
Experience in post-secondary education environment.
Working Conditions
Anticipated schedule is Monday through Friday 8:00am – 4:30pm with flexibility to work occasional night and/or weekend hours.
Work is performed either in or a combination of an office and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be commensurate with the candidate’s education and experience.
The salary/wage range for this position begins at: $58,980
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Describe a situation where you compiled or utilized data to make a strategic decision. How did you ensure the data was accurate and the outcome effective?
How do you prioritize and manage your workload, especially when faced with tight deadlines or competing priorities?
What is your level of comfort with technology and software applications, particularly those related to process mapping, data management and Learning Management Systems (LMS)?
How do you stay updated with the latest industry trends and technologies and how have you applied this knowledge in a profession setting?
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Monday, March 4, 2024. Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Entravision is a leading global advertising, media and ad-tech solutions company connecting brands to consumers by representing top platforms and publishers. Our service portfolio enables high-performance campaigns while using highly competitive audience reach, cutting-edge mobile programmatic solutions, machine-learned bidding algorithms and demand-side platforms on a global scale.
In the US, Entravision is a leader in Hispanic marketing & media solutions serving both local and national Clients for more than 25 years. Our unique portfolio includes primarily Spanish language TV & Radio broadcast assets across 35 markets, an exclusive audio network & streaming platform, and a robust mix of curated digital & social media content solutions.
Revenue Analyst
Santa Monica, CA | Full Time
Essential Functions
Revenue Analysis:
Conduct in-depth analysis of advertising revenue, rate and sell out for TV and Radio divisions
Monitor key performance indicators and assess revenue performance against set rate cards
Collaborate with sales and marketing teams to understand market dynamics and client behavior
Identify opportunities for maximizing sell-out percentages through data-driven insights and market trends, driving strategic initiatives to enhance product performance and overall sales efficiency
Optimize revenue streams through strategic pricing and inventory management as a yield management specialist
Financial Forecasting and Budgeting:
Recommend comprehensive revenue forecast adjustments in collaboration with sales teams
Provide regular updates on revenue projections, highlighting trends, and addressing any variances
Support the development of financial models to aid decision-making processes
Data Management:
Maintain and enhance databases containing market intelligence and revenue-related information
Ensure the accuracy and integrity of dashboards through regular audits and checks
Utilize Excel, Tableau and data skills for effective data analysis
Market Analysis:
Stay informed about industry trends, competitive landscape, and intra-company changes affecting revenue streams
Analyze market dynamics to identify revenue growth opportunities and potential risks
Provide strategic recommendations to sales management based on market insights
Contract Review and Compliance:
Review advertising contracts to ensure compliance with regulatory standards
Work closely with operations and sales teams to address any contractual issues impacting revenue
Work with accounting to insure proper booking of revenues into the correct accounts
Required Education and Experience
Bachelor's degree in Finance, Accounting, Business, or a related field
3+ years of experience within the TV and Radio broadcast industry
Strong analytical skills with a keen attention to detail
Familiarity with revenue recognition principles and accounting standards
Excellent communication and collaboration skills
Proficient using Microsoft Excel and able to learn other modeling tools
Knowledge of media and advertising industry dynamics
POSITION TYPE/EXPECTED HOURS OF WORK This is a Full Time position. Actual schedule and hours may vary. SUPERVISORY RESPONSIBILITY Reports directly to Manager BI & Analytics Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees. Entravision Communications is an Equal Opportunity Employer. We encourage women and minorities to apply
Jan 23, 2024
Full time
Entravision is a leading global advertising, media and ad-tech solutions company connecting brands to consumers by representing top platforms and publishers. Our service portfolio enables high-performance campaigns while using highly competitive audience reach, cutting-edge mobile programmatic solutions, machine-learned bidding algorithms and demand-side platforms on a global scale.
In the US, Entravision is a leader in Hispanic marketing & media solutions serving both local and national Clients for more than 25 years. Our unique portfolio includes primarily Spanish language TV & Radio broadcast assets across 35 markets, an exclusive audio network & streaming platform, and a robust mix of curated digital & social media content solutions.
Revenue Analyst
Santa Monica, CA | Full Time
Essential Functions
Revenue Analysis:
Conduct in-depth analysis of advertising revenue, rate and sell out for TV and Radio divisions
Monitor key performance indicators and assess revenue performance against set rate cards
Collaborate with sales and marketing teams to understand market dynamics and client behavior
Identify opportunities for maximizing sell-out percentages through data-driven insights and market trends, driving strategic initiatives to enhance product performance and overall sales efficiency
Optimize revenue streams through strategic pricing and inventory management as a yield management specialist
Financial Forecasting and Budgeting:
Recommend comprehensive revenue forecast adjustments in collaboration with sales teams
Provide regular updates on revenue projections, highlighting trends, and addressing any variances
Support the development of financial models to aid decision-making processes
Data Management:
Maintain and enhance databases containing market intelligence and revenue-related information
Ensure the accuracy and integrity of dashboards through regular audits and checks
Utilize Excel, Tableau and data skills for effective data analysis
Market Analysis:
Stay informed about industry trends, competitive landscape, and intra-company changes affecting revenue streams
Analyze market dynamics to identify revenue growth opportunities and potential risks
Provide strategic recommendations to sales management based on market insights
Contract Review and Compliance:
Review advertising contracts to ensure compliance with regulatory standards
Work closely with operations and sales teams to address any contractual issues impacting revenue
Work with accounting to insure proper booking of revenues into the correct accounts
Required Education and Experience
Bachelor's degree in Finance, Accounting, Business, or a related field
3+ years of experience within the TV and Radio broadcast industry
Strong analytical skills with a keen attention to detail
Familiarity with revenue recognition principles and accounting standards
Excellent communication and collaboration skills
Proficient using Microsoft Excel and able to learn other modeling tools
Knowledge of media and advertising industry dynamics
POSITION TYPE/EXPECTED HOURS OF WORK This is a Full Time position. Actual schedule and hours may vary. SUPERVISORY RESPONSIBILITY Reports directly to Manager BI & Analytics Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees. Entravision Communications is an Equal Opportunity Employer. We encourage women and minorities to apply
Accounts Payable Supervisor
$60,011/ year or higher DOQ + Full-Time County Benefits .
James City County’s Financial & Management Services Department seeks an individual to perform responsible work overseeing the operations of accounts payable for the County and its fiscal agencies, including supervising staff, managing workflows, and ensuring the accuracy and timeliness of payments; maintains the official financial records, reviews disbursements, prepares 1099 statements, reconciles reports with the general ledger, prepares financial reports; and assist with audits.
Responsibilities:
Provides effective supervision of assigned staff including selection, performance management, employee relations, training, prioritizing and assigning work, and related
Oversees the processing of payment disbursements; reviews invoices for payment and proper posting to the general ledger; reconciles outstanding invoices with the general ledger.
Ensures that financial deadlines are met, and that customer service is provided to stakeholders; monitor accounts and ensures discrepancies are identified and resolved.
Leads month-end and year-end closing process in accounts payable, including but not limited to preparing financial schedules and reconciliations, recording accruals, preparing purchase order reconciliation, and responding to auditor requests for information, etc.
Maintains vendor records and verifies taxpayer identification numbers with the IRS; prepares annual 1099 forms for County and fiscal agency vendors; electronically transmits information to the IRS and investigates discrepancies noted by the IRS.
Oversees processing purchase card transactions and reviews employee expense claims to ensure compliance with policies.
Helps to develop and maintain training materials for the accounts payable, purchase card, and employee expense processes.
Identifies opportunities for quality and process improvements.
Requirements:
Any combination of education and experience equivalent to a bachelor’s degree in accounting or related field; considerable experience in accounts payable, including experience with complex financial systems; and supervisory or lead experience.
Must possess reliable transportation to work site(s).
Considerable knowledge of principles, methods, and practices of accounting, ledger recording, balancing, and financial reporting schedules; Generally Accepted Accounting Principles (GAAP); internal controls; taxation and reporting requirements.
Knowledge of data entry, automated financial record keeping systems, and various microcomputer software packages; standard office procedures, practices, and equipment; knowledge of principles, methods, and practices of accounting, tax, ledger recording, balancing, and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in use of computer software, especially Microsoft Office Suite. Experience with Tyler Enterprise ERP (MUNIS) is preferred.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; exercise independent judgment and initiative and attention to detail in ensuring proper and timely payments requiring minimal supervision.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Jan 18, 2024
Full time
Accounts Payable Supervisor
$60,011/ year or higher DOQ + Full-Time County Benefits .
James City County’s Financial & Management Services Department seeks an individual to perform responsible work overseeing the operations of accounts payable for the County and its fiscal agencies, including supervising staff, managing workflows, and ensuring the accuracy and timeliness of payments; maintains the official financial records, reviews disbursements, prepares 1099 statements, reconciles reports with the general ledger, prepares financial reports; and assist with audits.
Responsibilities:
Provides effective supervision of assigned staff including selection, performance management, employee relations, training, prioritizing and assigning work, and related
Oversees the processing of payment disbursements; reviews invoices for payment and proper posting to the general ledger; reconciles outstanding invoices with the general ledger.
Ensures that financial deadlines are met, and that customer service is provided to stakeholders; monitor accounts and ensures discrepancies are identified and resolved.
Leads month-end and year-end closing process in accounts payable, including but not limited to preparing financial schedules and reconciliations, recording accruals, preparing purchase order reconciliation, and responding to auditor requests for information, etc.
Maintains vendor records and verifies taxpayer identification numbers with the IRS; prepares annual 1099 forms for County and fiscal agency vendors; electronically transmits information to the IRS and investigates discrepancies noted by the IRS.
Oversees processing purchase card transactions and reviews employee expense claims to ensure compliance with policies.
Helps to develop and maintain training materials for the accounts payable, purchase card, and employee expense processes.
Identifies opportunities for quality and process improvements.
Requirements:
Any combination of education and experience equivalent to a bachelor’s degree in accounting or related field; considerable experience in accounts payable, including experience with complex financial systems; and supervisory or lead experience.
Must possess reliable transportation to work site(s).
Considerable knowledge of principles, methods, and practices of accounting, ledger recording, balancing, and financial reporting schedules; Generally Accepted Accounting Principles (GAAP); internal controls; taxation and reporting requirements.
Knowledge of data entry, automated financial record keeping systems, and various microcomputer software packages; standard office procedures, practices, and equipment; knowledge of principles, methods, and practices of accounting, tax, ledger recording, balancing, and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in use of computer software, especially Microsoft Office Suite. Experience with Tyler Enterprise ERP (MUNIS) is preferred.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; exercise independent judgment and initiative and attention to detail in ensuring proper and timely payments requiring minimal supervision.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
$39,968 / year or higher DOQ + Full-Time County Benefits .
James City County’s Treasurer’s Office seeks an individual to perform responsible work assisting taxpayers, maintaining and processing bills, payments, ledgers, tax information, and complex fiscal or related records.
There are three levels of Accounting Technician distinguished by the level of work performed and the qualifications of the employee.
Accounting Technician I: $39,968 / year or higher DOQ Accounting Technician II: $42,734 / year or higher DOQ Accounting Technician III: $45,704 / year or higher DOQ
Responsibilities:
Posts daily activity to ledgers for County and fiscal agencies' funds, balancing each daily, monthly and/or annually.
Processes all types of payments received including those received in person, by mail, via the web or electronic fund transfer (EFT) for both County receivables as well as Department of Motor Vehicle (DMV) Select transactions (in person only).
Assist Delinquent Collections Supervisor with managing the Vehicle Withholding Program (DMV Stops) and Debt Set-off Program (tax return withholding).
Manages assigned portion of an aggressive delinquent tax collections program. Works with Delinquent Collections Supervisor to determine and implement accurate course of action including but not limited to: payment agreements/confessions of judgement, filing employer/bank liens, issuing Summons’ to Appear, assessing DMV Stops, and filing claims to withhold tax refunds.
Manages data as needed for state or locally mandated ordinances at or above ordinance requirements, to include billing and/or refunding of business and personal taxes based on adjustments made by the Commissioner of the Revenue’s Office or other adjustments to accounts.
Assists taxpayers in person, by telephone, and by internet with all manner of inquiries; corresponds with taxpayers in a timely manner; serves as liaison between taxpayers and other departments when needed to ensure positive experiences for taxpayers whenever possible.
Interprets, explains, and applies materials such as laws, rules, policies, and procedures; keeps current with statute, policy, and procedural changes.
Closes out and balances cash registers for County and DMV; submits funds and documentation for further verification.
Requirements:
Considerable knowledge of data entry, automated financial recordkeeping systems and various microcomputer software packages; standard office procedures, practices and equipment; knowledge of the principles, methods and practices of accounting, tax, ledger recording, balancing and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Must possess reliable transportation to work site(s).
Skill in the use of computer software, especially Microsoft Office Suite; ability to make accurate mathematical calculations.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; maintain complex records; assemble and organize data; prepare reports from such records; and exercise independent judgment, initiative, and attention to detail in accordance with established policies and procedures with minimal supervision.
Ability to maintain strict confidentiality of information; make decisions based on established policies and procedures.
Click here for full job description. Accepting applications until 11:59PM EST on 01/06/2024. Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered.
Dec 08, 2023
Full time
$39,968 / year or higher DOQ + Full-Time County Benefits .
James City County’s Treasurer’s Office seeks an individual to perform responsible work assisting taxpayers, maintaining and processing bills, payments, ledgers, tax information, and complex fiscal or related records.
There are three levels of Accounting Technician distinguished by the level of work performed and the qualifications of the employee.
Accounting Technician I: $39,968 / year or higher DOQ Accounting Technician II: $42,734 / year or higher DOQ Accounting Technician III: $45,704 / year or higher DOQ
Responsibilities:
Posts daily activity to ledgers for County and fiscal agencies' funds, balancing each daily, monthly and/or annually.
Processes all types of payments received including those received in person, by mail, via the web or electronic fund transfer (EFT) for both County receivables as well as Department of Motor Vehicle (DMV) Select transactions (in person only).
Assist Delinquent Collections Supervisor with managing the Vehicle Withholding Program (DMV Stops) and Debt Set-off Program (tax return withholding).
Manages assigned portion of an aggressive delinquent tax collections program. Works with Delinquent Collections Supervisor to determine and implement accurate course of action including but not limited to: payment agreements/confessions of judgement, filing employer/bank liens, issuing Summons’ to Appear, assessing DMV Stops, and filing claims to withhold tax refunds.
Manages data as needed for state or locally mandated ordinances at or above ordinance requirements, to include billing and/or refunding of business and personal taxes based on adjustments made by the Commissioner of the Revenue’s Office or other adjustments to accounts.
Assists taxpayers in person, by telephone, and by internet with all manner of inquiries; corresponds with taxpayers in a timely manner; serves as liaison between taxpayers and other departments when needed to ensure positive experiences for taxpayers whenever possible.
Interprets, explains, and applies materials such as laws, rules, policies, and procedures; keeps current with statute, policy, and procedural changes.
Closes out and balances cash registers for County and DMV; submits funds and documentation for further verification.
Requirements:
Considerable knowledge of data entry, automated financial recordkeeping systems and various microcomputer software packages; standard office procedures, practices and equipment; knowledge of the principles, methods and practices of accounting, tax, ledger recording, balancing and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Must possess reliable transportation to work site(s).
Skill in the use of computer software, especially Microsoft Office Suite; ability to make accurate mathematical calculations.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; maintain complex records; assemble and organize data; prepare reports from such records; and exercise independent judgment, initiative, and attention to detail in accordance with established policies and procedures with minimal supervision.
Ability to maintain strict confidentiality of information; make decisions based on established policies and procedures.
Click here for full job description. Accepting applications until 11:59PM EST on 01/06/2024. Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered.
Budget Management Specialist
$60,011/year or higher DOQ + Full-Time County Benefits .
James City County’s Police Department seeks an individual to perform advanced professional and supervisory work overseeing the financial and business operations of the department coordinating activities among the division’s functional areas; and assists the Police Department’s leadership team in long-range business and financial planning of the department. Responsibilities:
Provides effective supervision of assigned staff including selection, performance management, employee relations, training, prioritizing, and assigning work, and related activities.
Manages business and financial operations of the Police Department and component divisions; coordinates practices among divisions and functional areas; coordinates departmental financial and budgetary needs with other departments of the County.
Develops budgets for the Department and its divisions, recommends and reviews requests for changes in funding; prepares General Fund and CIP budget requests; and prepares spending and budget analysis.
Assists with pursuing external funding opportunities, prepares, and reviews applications for Federal, state, and private grants. Assists with the Department’s asset forfeiture and donation financial accounts.
Coordinates budget control and monitoring processes; assists division directors in managing budgets.
Administers funds from sources including general and capital funds, user fees, grants, state aid and donations; oversees compliance with internal and external requirements, including reporting and reimbursement procedures.
Conducts and assists with department procurement activities; provides direction for proper preparation of procurement documents; reviews procurement requests for adequacy and completeness; provides procurement guidance and information to applicable staff.
Manages and coordinates performance measurement and reporting for the Department; evaluates financial and performance data; assists in the development and coordination of Department goals and objectives; conducts annual fixed asset inventory audit.
Conducts and supervises a wide variety of special projects in the Department including regulatory compliance, policy analysis and development, as well as financial impact of program and facility development.
Practices continuous learning through individual study, classroom training, seminars, and conferences.
Requirements:
Any combination of education and experience equivalent to a bachelor’s degree in business or public administration, management information systems, or related field; considerable experience in fiscal management and analytical or research work; some of supervisory experience.
Must possess reliable transportation to work site(s).
Knowledge of the concepts and details involved in developing, operating, monitoring, and modifying automated financial systems; microcomputers and skill in their use including spreadsheet, word processing and database management; Generally Accepted Accounting Principles (GAAP); cost/benefit relationship as in a public service environment; and data analysis and collection principles.
Knowledge of law enforcement operations and concepts is preferred.
Skill in use of computer software including Microsoft Office Suite.
Ability to use analytical procedures and methods for identifying budgeting and accounting deficiencies; apply technical and statistical knowledge in developing and interpreting financial models; analyze information and make recommendations; express ideas clearly and concisely, both orally and in writing; establish and maintain effective working relationships with staff, other County officials and the public; plan, organize, coordinate, evaluate, inform and motivate staff in a positive and effective manner.
Click here for full job description. Accepting applications until 11:59PM EST on 12/17/2023. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered/. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Dec 05, 2023
Full time
Budget Management Specialist
$60,011/year or higher DOQ + Full-Time County Benefits .
James City County’s Police Department seeks an individual to perform advanced professional and supervisory work overseeing the financial and business operations of the department coordinating activities among the division’s functional areas; and assists the Police Department’s leadership team in long-range business and financial planning of the department. Responsibilities:
Provides effective supervision of assigned staff including selection, performance management, employee relations, training, prioritizing, and assigning work, and related activities.
Manages business and financial operations of the Police Department and component divisions; coordinates practices among divisions and functional areas; coordinates departmental financial and budgetary needs with other departments of the County.
Develops budgets for the Department and its divisions, recommends and reviews requests for changes in funding; prepares General Fund and CIP budget requests; and prepares spending and budget analysis.
Assists with pursuing external funding opportunities, prepares, and reviews applications for Federal, state, and private grants. Assists with the Department’s asset forfeiture and donation financial accounts.
Coordinates budget control and monitoring processes; assists division directors in managing budgets.
Administers funds from sources including general and capital funds, user fees, grants, state aid and donations; oversees compliance with internal and external requirements, including reporting and reimbursement procedures.
Conducts and assists with department procurement activities; provides direction for proper preparation of procurement documents; reviews procurement requests for adequacy and completeness; provides procurement guidance and information to applicable staff.
Manages and coordinates performance measurement and reporting for the Department; evaluates financial and performance data; assists in the development and coordination of Department goals and objectives; conducts annual fixed asset inventory audit.
Conducts and supervises a wide variety of special projects in the Department including regulatory compliance, policy analysis and development, as well as financial impact of program and facility development.
Practices continuous learning through individual study, classroom training, seminars, and conferences.
Requirements:
Any combination of education and experience equivalent to a bachelor’s degree in business or public administration, management information systems, or related field; considerable experience in fiscal management and analytical or research work; some of supervisory experience.
Must possess reliable transportation to work site(s).
Knowledge of the concepts and details involved in developing, operating, monitoring, and modifying automated financial systems; microcomputers and skill in their use including spreadsheet, word processing and database management; Generally Accepted Accounting Principles (GAAP); cost/benefit relationship as in a public service environment; and data analysis and collection principles.
Knowledge of law enforcement operations and concepts is preferred.
Skill in use of computer software including Microsoft Office Suite.
Ability to use analytical procedures and methods for identifying budgeting and accounting deficiencies; apply technical and statistical knowledge in developing and interpreting financial models; analyze information and make recommendations; express ideas clearly and concisely, both orally and in writing; establish and maintain effective working relationships with staff, other County officials and the public; plan, organize, coordinate, evaluate, inform and motivate staff in a positive and effective manner.
Click here for full job description. Accepting applications until 11:59PM EST on 12/17/2023. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered/. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
King County
201 South Jackson Street. Seattle Washington
The King County Road Services Division is looking for an experienced Accounts Payable Specialist (Fiscal Specialist III ) to become a valuable addition to our dynamic team! In this role, you’ll have an opportunity to showcase your expertise/knowledge in multiple areas, and provide financial, accounting, and fiscal support. We’re looking for someone who is an active learner, adaptive, reliable , and action oriented . This is an exciting opportunity to work with the Roads Budget and Finance team and make a difference in our community! If this resonates with you, please apply! About us (King County Road Services Division) As the largest division within the Department of Local Services, we are responsible for about 1,500 miles of roads, 182 bridges, and other related infrastructure in the unincorporated areas of King County. At any given time, we have 20-40 active road projects impacting a wide spectrum of communities and people. We take pride that King County is the only county in the United States named after Martin Luther King Jr. True to his name, King County is committed to advancing equity and racial and social justice within county government and in partnership with communities.
To be considered for this opportunity, you must at a minimum demonstrate skill and ability to:
Perform accounts payable operations, including accurate budget charge coding and reconciliation for multiple projects.
Organize, track, code, prepare, process , and maintain data sources, such as invoices, contract documents, and other financial, accounting, and fiscal records.
Verify accuracy of accounting documentation; Identify accounting inconsistencies and errors and prepare corrections.
Prepare, and approve purchase requisitions, and expense reports.
Review, Research, Correct and summarize specialized and technical information from varied sources using spreadsheets and customized database applications.
Provide customer service to internal and external customers; Communicate established policies, procedures, codes, regulations, and other relevant information via phone, in writing and in person.
Perform financial or other numeric work, requiring the application of accepted bookkeeping or basic accounting methods.
Process incoming mail and documents; identify and prioritize sensitive matters; maintain confidentiality and professionalism.
Collaborate with team members to identify opportunities for process improvements.
Perform other duties as assigned.
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. We would love to hear from people with:
An associate degree in accounting or closely related field or any combination of education, skills, training, and experience that clearly demonstrates the ability to perform the duties of this position.
Demonstrated experience in accounts payable/independent financial and cost accounting support work.
Demonstrated ability in managing and prioritizing a heavy diverse assignment workload requiring a high level of accuracy within a fast-paced, deadline driven environment .
Knowledge of accepted bookkeeping or basic accounting systems, methods, and applications.
Skill and proficiency in data entry and rectifying discrepancies and errors.
Exceptional devotion to a customer-centered approach and is dedicated to providing superior Customer Service.
Intermediate p roficiency in the use of Microsoft Office products including, Word, Excel, PowerPoint, SharePoint and Teams; Basic level proficiency in the use Adobe Pro.
The ability to work both collaboratively as part of an integral team and independently; Foster and sustain productive working relationships with diverse teams, customers, and vendors.
Exceptional verbal and written communication skills; Display professionalism by demonstrating integrity, patience and discretion.
Ability to support a culture of inclusion and contribute to a work environment that embraces and encourages diversity in its workforce where differences are valued.
Ability to maintain a high degree of confidentiality with sensitive and personal information.
Desired Qualifications:
Has working experience with Oracle EBS, JD Edwards, or SAP.
Knowledge of King County procurement polices and procedures.
Those applicants who pass the initial screening will be invited to participate in an interview the week of 12/4/2023. Second interviews will be held the week of 12/11/2023. WHO IS ELEGIBLE TO APPLY: This position is open to all qualified applicants. This recruitment may also be used to fill current and or/future career service, term-limited temporary, short-term temporary, and or/special duty positions over the next six months. WORK LOCATION: Currently we are filling a position that will report to the King Street Center in Seattle, but may have future openings in Renton, or Seattle. NOTE: When applicable - Special duty opportunities are only open to current King County career service employees who have completed their initial probation. Special duty applicants must have approval from their current supervisor to accept an assignment. Current employees selected for special duty will be compensated based upon the provisions of the collective bargaining agreements or Coalition Labor Agreement for their base assignment. WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is Non-Exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime pay. FORMS AND MATERIALS: A full and complete King County Application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge and skills for the position. SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: This position is represented by Local 117: International Brotherhood of Teamsters For more information regarding this recruitment, please contact: Cassandra Montgomery Human Resources Analyst 206-263-5866 cassandra.montgomery@kingcounty.gov Connect with me on LinkedIn Teleworking Requirement This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work, and meetings. The responsibilities of this position will include regular and ongoing in-office work. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Emergency Designation Status: Non-Mission Critical Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Nov 16, 2023
Full time
The King County Road Services Division is looking for an experienced Accounts Payable Specialist (Fiscal Specialist III ) to become a valuable addition to our dynamic team! In this role, you’ll have an opportunity to showcase your expertise/knowledge in multiple areas, and provide financial, accounting, and fiscal support. We’re looking for someone who is an active learner, adaptive, reliable , and action oriented . This is an exciting opportunity to work with the Roads Budget and Finance team and make a difference in our community! If this resonates with you, please apply! About us (King County Road Services Division) As the largest division within the Department of Local Services, we are responsible for about 1,500 miles of roads, 182 bridges, and other related infrastructure in the unincorporated areas of King County. At any given time, we have 20-40 active road projects impacting a wide spectrum of communities and people. We take pride that King County is the only county in the United States named after Martin Luther King Jr. True to his name, King County is committed to advancing equity and racial and social justice within county government and in partnership with communities.
To be considered for this opportunity, you must at a minimum demonstrate skill and ability to:
Perform accounts payable operations, including accurate budget charge coding and reconciliation for multiple projects.
Organize, track, code, prepare, process , and maintain data sources, such as invoices, contract documents, and other financial, accounting, and fiscal records.
Verify accuracy of accounting documentation; Identify accounting inconsistencies and errors and prepare corrections.
Prepare, and approve purchase requisitions, and expense reports.
Review, Research, Correct and summarize specialized and technical information from varied sources using spreadsheets and customized database applications.
Provide customer service to internal and external customers; Communicate established policies, procedures, codes, regulations, and other relevant information via phone, in writing and in person.
Perform financial or other numeric work, requiring the application of accepted bookkeeping or basic accounting methods.
Process incoming mail and documents; identify and prioritize sensitive matters; maintain confidentiality and professionalism.
Collaborate with team members to identify opportunities for process improvements.
Perform other duties as assigned.
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. We would love to hear from people with:
An associate degree in accounting or closely related field or any combination of education, skills, training, and experience that clearly demonstrates the ability to perform the duties of this position.
Demonstrated experience in accounts payable/independent financial and cost accounting support work.
Demonstrated ability in managing and prioritizing a heavy diverse assignment workload requiring a high level of accuracy within a fast-paced, deadline driven environment .
Knowledge of accepted bookkeeping or basic accounting systems, methods, and applications.
Skill and proficiency in data entry and rectifying discrepancies and errors.
Exceptional devotion to a customer-centered approach and is dedicated to providing superior Customer Service.
Intermediate p roficiency in the use of Microsoft Office products including, Word, Excel, PowerPoint, SharePoint and Teams; Basic level proficiency in the use Adobe Pro.
The ability to work both collaboratively as part of an integral team and independently; Foster and sustain productive working relationships with diverse teams, customers, and vendors.
Exceptional verbal and written communication skills; Display professionalism by demonstrating integrity, patience and discretion.
Ability to support a culture of inclusion and contribute to a work environment that embraces and encourages diversity in its workforce where differences are valued.
Ability to maintain a high degree of confidentiality with sensitive and personal information.
Desired Qualifications:
Has working experience with Oracle EBS, JD Edwards, or SAP.
Knowledge of King County procurement polices and procedures.
Those applicants who pass the initial screening will be invited to participate in an interview the week of 12/4/2023. Second interviews will be held the week of 12/11/2023. WHO IS ELEGIBLE TO APPLY: This position is open to all qualified applicants. This recruitment may also be used to fill current and or/future career service, term-limited temporary, short-term temporary, and or/special duty positions over the next six months. WORK LOCATION: Currently we are filling a position that will report to the King Street Center in Seattle, but may have future openings in Renton, or Seattle. NOTE: When applicable - Special duty opportunities are only open to current King County career service employees who have completed their initial probation. Special duty applicants must have approval from their current supervisor to accept an assignment. Current employees selected for special duty will be compensated based upon the provisions of the collective bargaining agreements or Coalition Labor Agreement for their base assignment. WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is Non-Exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime pay. FORMS AND MATERIALS: A full and complete King County Application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge and skills for the position. SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: This position is represented by Local 117: International Brotherhood of Teamsters For more information regarding this recruitment, please contact: Cassandra Montgomery Human Resources Analyst 206-263-5866 cassandra.montgomery@kingcounty.gov Connect with me on LinkedIn Teleworking Requirement This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work, and meetings. The responsibilities of this position will include regular and ongoing in-office work. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Emergency Designation Status: Non-Mission Critical Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Knowledge of: General office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Qualifications
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Salary Grade
Local 307.5
Salary Range
$21.33 - $27.73- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Nov 02, 2023
Full time
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Knowledge of: General office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Qualifications
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Salary Grade
Local 307.5
Salary Range
$21.33 - $27.73- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Federal Reserve Board
Washington, District of Columbia
DESCRIPTION/RESPONSIBILITIES: Minimum Education Enrolled in a graduate degree program at an accredited university and returning to continue studies after the internship. Minimum Experience 0 Summary The Federal Reserve Board (Board) provides students opportunities for career success. The Board’s Internship program is designed to provide valuable work experience for graduate students considering careers including, but not limited to, economics, finance and accounting, information systems, and data analysis. The Board believes that by combining academic endeavors with project-related work experience, qualified and capable college students can gain the practical knowledge need in a competitive global job market. Internships are paid positions with salaries commensurate with credit hours; internships may be in-person, remote or hybrid, depending on the needs of the team. Employment in the Board’s internship program is granted to U.S. citizens. Applicants must be currently enrolled in a graduate degree program at an accredited university and returning to continue studies after the internship. Interns receive a syllabus or research project plan outlining their projects and goals for the internship. Interns are assigned a supervisor or mentor to guide them through their internship, and regular check-in meetings with their manager to manage performance expectations and assist with learning goals. Interns have access to a wide range of training programs and events for professional development purposes. REQUIRED SKILLS: About the Team & Role The RBOPS Technology Lab (TechLab) delivers expertise on payment innovations to Federal Reserve decision makers by researching and conducting hands-on experimentation with technologies broadly relevant to payments, clearance, and settlement. The TechLab intern will support the team’s ongoing payment technologies experimentation work. Potential projects will focus on topics such as distributed ledgers, crypto assets, statistical programming, and data analysis. Specific projects will depend on the intern’s knowledge and academic areas of interest. The TechLab expects our intern to contribute written work and some code product (i.e., Python, R, JavaScript) as part of their assignments. Background & Skills Required Currently enrolled graduate student, graduating no earlier than spring 2025, studying computer science, data science, information technology/systems, or a related field. Analysis : Business, Communication, Network, Programmer, Research Applications : MS Office Suite, SharePoint Programming : C#/++, Java/JQuery Note • This role is located in Washington, DC. and the intern must reside in the area during their internship to meet a minimum requirement of six in-person days per month. • We are looking for someone to begin in spring of 2024 (part-time, up to 20 hrs/week) and then transition to full-time (40 hrs/wk) during the summer months. Potential to be extended beyond the summer as well. • US Citizenship Required
Oct 16, 2023
Intern
DESCRIPTION/RESPONSIBILITIES: Minimum Education Enrolled in a graduate degree program at an accredited university and returning to continue studies after the internship. Minimum Experience 0 Summary The Federal Reserve Board (Board) provides students opportunities for career success. The Board’s Internship program is designed to provide valuable work experience for graduate students considering careers including, but not limited to, economics, finance and accounting, information systems, and data analysis. The Board believes that by combining academic endeavors with project-related work experience, qualified and capable college students can gain the practical knowledge need in a competitive global job market. Internships are paid positions with salaries commensurate with credit hours; internships may be in-person, remote or hybrid, depending on the needs of the team. Employment in the Board’s internship program is granted to U.S. citizens. Applicants must be currently enrolled in a graduate degree program at an accredited university and returning to continue studies after the internship. Interns receive a syllabus or research project plan outlining their projects and goals for the internship. Interns are assigned a supervisor or mentor to guide them through their internship, and regular check-in meetings with their manager to manage performance expectations and assist with learning goals. Interns have access to a wide range of training programs and events for professional development purposes. REQUIRED SKILLS: About the Team & Role The RBOPS Technology Lab (TechLab) delivers expertise on payment innovations to Federal Reserve decision makers by researching and conducting hands-on experimentation with technologies broadly relevant to payments, clearance, and settlement. The TechLab intern will support the team’s ongoing payment technologies experimentation work. Potential projects will focus on topics such as distributed ledgers, crypto assets, statistical programming, and data analysis. Specific projects will depend on the intern’s knowledge and academic areas of interest. The TechLab expects our intern to contribute written work and some code product (i.e., Python, R, JavaScript) as part of their assignments. Background & Skills Required Currently enrolled graduate student, graduating no earlier than spring 2025, studying computer science, data science, information technology/systems, or a related field. Analysis : Business, Communication, Network, Programmer, Research Applications : MS Office Suite, SharePoint Programming : C#/++, Java/JQuery Note • This role is located in Washington, DC. and the intern must reside in the area during their internship to meet a minimum requirement of six in-person days per month. • We are looking for someone to begin in spring of 2024 (part-time, up to 20 hrs/week) and then transition to full-time (40 hrs/wk) during the summer months. Potential to be extended beyond the summer as well. • US Citizenship Required
Minimum Education Enrolled in a graduate degree program at an accredited university and returning to continue studies after the internship. Minimum Experience Summary The Federal Reserve Board (Board) provides students opportunities for career success. The Board’s Internship program is designed to provide valuable work experience for graduate students considering careers including, but not limited to, economics, finance and accounting, information systems, and data analysis. The Board believes that by combining academic endeavors with project-related work experience, qualified and capable college students can gain the practical knowledge need in a competitive global job market. Internships are paid positions with salaries commensurate with credit hours; internships may be in-person, remote or hybrid, depending on the needs of the team. Employment in the Board’s internship program is granted to U.S. citizens. Applicants must be currently enrolled in a graduate degree program at an accredited university and returning to continue studies after the internship. Interns receive a syllabus or research project plan outlining their projects and goals for the internship. Interns are assigned a supervisor or mentor to guide them through their internship, and regular check-in meetings with their manager to manage performance expectations and assist with learning goals. Interns have access to a wide range of training programs and events for professional development purposes.
The Policy Development team in the Division of Supervision & Regulation is responsible for developing and implementing policies relating to financial institution supervision and regulation. Examples of the team’s work include rule-makings, guidance, rule interpretations, and briefing materials for senior officials involving matters such as capital, liquidity, resolution, and other areas of the bank regulatory framework. The summer intern in the Policy Development section will work closely with section policy analysts and management to conduct analysis and writing in support of bank regulatory policy development and interpretations. Over the course of the internship, the student will: • Develop an understanding of various banking activities and how and why they are regulated. • Become familiar with the regulatory policy process, including federal agency rule-making. • Conduct research and qualitative and quantitative analysis to inform policy decisions and interpretations. • Have opportunities to contribute to internal briefing and external communications materials. The ideal candidate will have: • Strong critical thinking, problem-solving, and analytical skills. • Strong written and oral communication skills. • Ability to learn, digest, and engage in new topics. Candidate feels comfortable working in unfamiliar territory and delving into new topics, issues, and challenges. • Intellectual curiosity and interest in financial institution regulatory and policy issues. • Flexibility to manage competing priorities efficiently and to complete tasks under tight deadlines. • Ability to distill complex information and identify appropriate options or solutions for decision makers. • Ability to incorporate feedback effectively and efficiently. • Attention to detail, thoroughness, organization, timeliness, sound judgment, resourcefulness, and creativity. Suggested Major/Program: Current student in a graduate-level program, focused on Public Policy, Law, Economics, Finance or a related field. Required Skills and Knowledge: Strong written communication skills; Microsoft office Preferred Skills and Knowledge: Experience or knowledge in finance, capital markets, or banking is desirable, but not required. Required Documents for application: Resume, unofficial transcript; cover letter recommended; a writing sample may be requested during the recruiting process. Location: This position is open to candidates able to work in either a hybrid (at our offices in Washington, DC) or remote capacity. U.S Citizenship is required for all Board internships and applicants must be current students, graduating from their program Fall 2024 or later.
Sep 26, 2023
Intern
Minimum Education Enrolled in a graduate degree program at an accredited university and returning to continue studies after the internship. Minimum Experience Summary The Federal Reserve Board (Board) provides students opportunities for career success. The Board’s Internship program is designed to provide valuable work experience for graduate students considering careers including, but not limited to, economics, finance and accounting, information systems, and data analysis. The Board believes that by combining academic endeavors with project-related work experience, qualified and capable college students can gain the practical knowledge need in a competitive global job market. Internships are paid positions with salaries commensurate with credit hours; internships may be in-person, remote or hybrid, depending on the needs of the team. Employment in the Board’s internship program is granted to U.S. citizens. Applicants must be currently enrolled in a graduate degree program at an accredited university and returning to continue studies after the internship. Interns receive a syllabus or research project plan outlining their projects and goals for the internship. Interns are assigned a supervisor or mentor to guide them through their internship, and regular check-in meetings with their manager to manage performance expectations and assist with learning goals. Interns have access to a wide range of training programs and events for professional development purposes.
The Policy Development team in the Division of Supervision & Regulation is responsible for developing and implementing policies relating to financial institution supervision and regulation. Examples of the team’s work include rule-makings, guidance, rule interpretations, and briefing materials for senior officials involving matters such as capital, liquidity, resolution, and other areas of the bank regulatory framework. The summer intern in the Policy Development section will work closely with section policy analysts and management to conduct analysis and writing in support of bank regulatory policy development and interpretations. Over the course of the internship, the student will: • Develop an understanding of various banking activities and how and why they are regulated. • Become familiar with the regulatory policy process, including federal agency rule-making. • Conduct research and qualitative and quantitative analysis to inform policy decisions and interpretations. • Have opportunities to contribute to internal briefing and external communications materials. The ideal candidate will have: • Strong critical thinking, problem-solving, and analytical skills. • Strong written and oral communication skills. • Ability to learn, digest, and engage in new topics. Candidate feels comfortable working in unfamiliar territory and delving into new topics, issues, and challenges. • Intellectual curiosity and interest in financial institution regulatory and policy issues. • Flexibility to manage competing priorities efficiently and to complete tasks under tight deadlines. • Ability to distill complex information and identify appropriate options or solutions for decision makers. • Ability to incorporate feedback effectively and efficiently. • Attention to detail, thoroughness, organization, timeliness, sound judgment, resourcefulness, and creativity. Suggested Major/Program: Current student in a graduate-level program, focused on Public Policy, Law, Economics, Finance or a related field. Required Skills and Knowledge: Strong written communication skills; Microsoft office Preferred Skills and Knowledge: Experience or knowledge in finance, capital markets, or banking is desirable, but not required. Required Documents for application: Resume, unofficial transcript; cover letter recommended; a writing sample may be requested during the recruiting process. Location: This position is open to candidates able to work in either a hybrid (at our offices in Washington, DC) or remote capacity. U.S Citizenship is required for all Board internships and applicants must be current students, graduating from their program Fall 2024 or later.
Job Summary
The Financial Manager II plans, organizes, and manages the activities and staff to perform complex and specialized financial and accounting functions that impact departments county wide.
This position will provide financial Support for All Internal Services Departments (Mailroom, Printshop, Records, BOE, Golf Course, Fair, Facilities) and other county departments and districts including but not limited to Community Planning, GIS, Facilities, Human Resources, Indigent Defense, County Manager and County Council, Budget Office, Animal Control, Fire Marshal, Code Enforcement, Information Technology, Jail Services, EMSD2, and the Public Facilities District.
Qualifications
Positions at this level typically require a Bachelor's or Master’s degree in accounting, business or public administration, or a related field and five years of increasingly responsible accounting, banking, investment, and debt management experience, and supervisory skills and abilities. Certification as a CPA (Certified Public Accountant) is desirable.
The ideal candidate will have experience with fully integrated software with Workday and Questica experience preferred. Ability to use Microsoft Office programs, particularly advanced Excel skills.
Any combination of education, experience and qualifications that would provide the required knowledge and abilities will be considered.
Knowledge of: Principles and practices of public sector financial and investment portfolio management; generally accepted accounting principles, systems, procedures, and controls; applicable federal, state and local laws, rules and regulations; principles of financial record keeping and reporting; basic principles of public administrations, including personnel management, participative management theories, computer equipment and software applications for accounting systems.
Ability to: Effectively plan, manage and coordinate the work of personnel; plan, implement, and manage multiple financial programs and projects; manage the activities of a variety of County service areas in the preparation of comprehensive financial reports; analyze, document, and streamline financial processes and systems; understand and interpret financial information and/or the activities of the fixed income markets; use computerized financial reporting systems; select, supervise, train, and evaluate staff; interpret and explain County accounting and financial policies and procedures; prepare clear and concise reports; communicate clearly and concisely both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work including a variety of County and other government officials, community groups, and the general public.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: M2.827 $6,971.00 - $9,848.00- per month
Jul 27, 2023
Full time
Job Summary
The Financial Manager II plans, organizes, and manages the activities and staff to perform complex and specialized financial and accounting functions that impact departments county wide.
This position will provide financial Support for All Internal Services Departments (Mailroom, Printshop, Records, BOE, Golf Course, Fair, Facilities) and other county departments and districts including but not limited to Community Planning, GIS, Facilities, Human Resources, Indigent Defense, County Manager and County Council, Budget Office, Animal Control, Fire Marshal, Code Enforcement, Information Technology, Jail Services, EMSD2, and the Public Facilities District.
Qualifications
Positions at this level typically require a Bachelor's or Master’s degree in accounting, business or public administration, or a related field and five years of increasingly responsible accounting, banking, investment, and debt management experience, and supervisory skills and abilities. Certification as a CPA (Certified Public Accountant) is desirable.
The ideal candidate will have experience with fully integrated software with Workday and Questica experience preferred. Ability to use Microsoft Office programs, particularly advanced Excel skills.
Any combination of education, experience and qualifications that would provide the required knowledge and abilities will be considered.
Knowledge of: Principles and practices of public sector financial and investment portfolio management; generally accepted accounting principles, systems, procedures, and controls; applicable federal, state and local laws, rules and regulations; principles of financial record keeping and reporting; basic principles of public administrations, including personnel management, participative management theories, computer equipment and software applications for accounting systems.
Ability to: Effectively plan, manage and coordinate the work of personnel; plan, implement, and manage multiple financial programs and projects; manage the activities of a variety of County service areas in the preparation of comprehensive financial reports; analyze, document, and streamline financial processes and systems; understand and interpret financial information and/or the activities of the fixed income markets; use computerized financial reporting systems; select, supervise, train, and evaluate staff; interpret and explain County accounting and financial policies and procedures; prepare clear and concise reports; communicate clearly and concisely both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work including a variety of County and other government officials, community groups, and the general public.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: M2.827 $6,971.00 - $9,848.00- per month
Organization Overview
America Votes works with over 400 state and national partner organizations to advance progressive policies, win elections, and protect every American's right to vote.
Since 2003, America Votes has been the common link between many of the largest and most influential issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, they have engaged communities across the country to take action on critical issues - from fighting for working families, defending reproductive rights, protecting the environment, and more - and mobilized millions of voters.
America Votes works year-round nationally and in more than 20 states, acting as a permanent campaign to continually advance progressive causes, modernize elections, and win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in key states.
America Votes also works to improve election systems and fight back against efforts to suppress voters, taking the lead throughout their state network to coordinate and execute advocacy campaigns with allies to reform elections and modernize the voting process.
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
America Votes is looking for a Budget Manager to enhance our finance and budget operations as well as provide support to our regular tracking and reconciliation processes. This is a new role at the organization and we're looking for someone who approaches their work with intention and curiosity. Someone who is enthusiastic about budgeting and budget analytics who wants to be a part of reimaging the budgeting operations at America Votes. The ideal candidate is something of a spreadsheet wizard who knows both Google Sheets and Excel inside and out. We prefer someone with previous budget analytics experience, but we are open to a candidate with strong Excel skills who is excited to lean into this unique opportunity and is okay with trial by fire, especially if you have previous political experience.
This is a permanent, full-time position that reports to the Chief Operating Officer and works closely with the Finance Director and Compliance Associate.
Responsibilities
Assist with the annual finance planning/budgeting processes and prepare the annual operating budget.
Support budget owners during formulation, including revenue and expense forecasting of operating and project budgets.
Work with departments across the organization to track incoming funds and resource allocations.
Provide accurate and timely monthly, quarterly and annual financial reporting and forecasts, including variance analysis and explanations, as required.
Work closely with the Development team on revenue classification and grant management.
Responsible for monthly and year end closing of the books.
Compute, analyze, classify, and record data to keep financial records complete.
Verify the integrity and accuracy of financial records.
Ensure that policies and procedures/internal controls are in place, updated and maintained.
Lead the revenue reconciliation process with the Development and Finance teams.
Update team/project budgets regularly and in real time.
Prepare reports and statements.
Conduct periodic audits of spending including comparing budget-to-actuals.
Performs other related duties as requested by the Chief Operating Officer.
Based on future needs, position may assume additional managerial and/or supervisory responsibilities.
Qualifications
Must Haves
Advanced user of Microsoft Excel who can quickly generate Pivot Tables and other unique functions that ease the communication and absorption of data.
Extremely proficient in Quickbooks and the budgeting functions within Quickbooks.
A service oriented approach who appreciates organization and can be a driver of change.
Excellent written and verbal communication skills.
Has experience with budget creation and analysis software.
Excellent organizational skills and attention to detail.
Thorough understanding of budgetary and accounting principles, practices, and policies.
Adaptable attitude that can take general ideas and operationalize them in a scalable way.
Ability to track and synthesize data from various streams to produce reports and projections in real time. Including deep knowledge and experience with AP/AP and coding.
Experience working on the finance team at a 501c4 or similar organization.
Nice to Haves
A bachelor's degree in finance or accounting.
Experience working or volunteering on a political campaign or with a progressive non-profit organization, especially in a finance role.
Experience managing or working with finances in a 501c3 organization and/or a 527.
Location
The location for this position is in the DC area. This position will be expected to work from the DC office 2-3 days per week on average.
Compensation
The target salary range for this position is between $70,000-$75,000 and depends upon the applicant's experience . America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, a monthly cell phone stipend, personal professional development funds, parental leave, and 401 (K) after six months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, paid sick leave and personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 25 to January 1. The position is currently represented by the America Votes Workers Union.
America Votes is an equal-opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
Jun 16, 2023
Full time
Organization Overview
America Votes works with over 400 state and national partner organizations to advance progressive policies, win elections, and protect every American's right to vote.
Since 2003, America Votes has been the common link between many of the largest and most influential issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, they have engaged communities across the country to take action on critical issues - from fighting for working families, defending reproductive rights, protecting the environment, and more - and mobilized millions of voters.
America Votes works year-round nationally and in more than 20 states, acting as a permanent campaign to continually advance progressive causes, modernize elections, and win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in key states.
America Votes also works to improve election systems and fight back against efforts to suppress voters, taking the lead throughout their state network to coordinate and execute advocacy campaigns with allies to reform elections and modernize the voting process.
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
America Votes is looking for a Budget Manager to enhance our finance and budget operations as well as provide support to our regular tracking and reconciliation processes. This is a new role at the organization and we're looking for someone who approaches their work with intention and curiosity. Someone who is enthusiastic about budgeting and budget analytics who wants to be a part of reimaging the budgeting operations at America Votes. The ideal candidate is something of a spreadsheet wizard who knows both Google Sheets and Excel inside and out. We prefer someone with previous budget analytics experience, but we are open to a candidate with strong Excel skills who is excited to lean into this unique opportunity and is okay with trial by fire, especially if you have previous political experience.
This is a permanent, full-time position that reports to the Chief Operating Officer and works closely with the Finance Director and Compliance Associate.
Responsibilities
Assist with the annual finance planning/budgeting processes and prepare the annual operating budget.
Support budget owners during formulation, including revenue and expense forecasting of operating and project budgets.
Work with departments across the organization to track incoming funds and resource allocations.
Provide accurate and timely monthly, quarterly and annual financial reporting and forecasts, including variance analysis and explanations, as required.
Work closely with the Development team on revenue classification and grant management.
Responsible for monthly and year end closing of the books.
Compute, analyze, classify, and record data to keep financial records complete.
Verify the integrity and accuracy of financial records.
Ensure that policies and procedures/internal controls are in place, updated and maintained.
Lead the revenue reconciliation process with the Development and Finance teams.
Update team/project budgets regularly and in real time.
Prepare reports and statements.
Conduct periodic audits of spending including comparing budget-to-actuals.
Performs other related duties as requested by the Chief Operating Officer.
Based on future needs, position may assume additional managerial and/or supervisory responsibilities.
Qualifications
Must Haves
Advanced user of Microsoft Excel who can quickly generate Pivot Tables and other unique functions that ease the communication and absorption of data.
Extremely proficient in Quickbooks and the budgeting functions within Quickbooks.
A service oriented approach who appreciates organization and can be a driver of change.
Excellent written and verbal communication skills.
Has experience with budget creation and analysis software.
Excellent organizational skills and attention to detail.
Thorough understanding of budgetary and accounting principles, practices, and policies.
Adaptable attitude that can take general ideas and operationalize them in a scalable way.
Ability to track and synthesize data from various streams to produce reports and projections in real time. Including deep knowledge and experience with AP/AP and coding.
Experience working on the finance team at a 501c4 or similar organization.
Nice to Haves
A bachelor's degree in finance or accounting.
Experience working or volunteering on a political campaign or with a progressive non-profit organization, especially in a finance role.
Experience managing or working with finances in a 501c3 organization and/or a 527.
Location
The location for this position is in the DC area. This position will be expected to work from the DC office 2-3 days per week on average.
Compensation
The target salary range for this position is between $70,000-$75,000 and depends upon the applicant's experience . America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, a monthly cell phone stipend, personal professional development funds, parental leave, and 401 (K) after six months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, paid sick leave and personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 25 to January 1. The position is currently represented by the America Votes Workers Union.
America Votes is an equal-opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.
Job Summary
This is an advanced technical support position responsible for the completion of complex work relating to monies deposited from superior, juvenile courts and our in-house collections unit. This position also acts as a lead worker for other clerical employees in a work unit. The Accounting Assistant III coordinates the cash handling practices and procedures, monitors cash receipting, disburses funds from the clerk’s trust account, and works with the State and County Auditor's offices to ensure accountability of funds. Responsibilities will also include preparing and maintaining accounting records journals, reports, statements and accounts associated with a variety of financial transactions.
Qualifications
Education and Experience:
Three (3) years of general office experience, two (2) years of which must be directly related to the work of the class; or Two (2) years (90 credit hours) of post-secondary bookkeeping or accounting occupational training or education may be substituted for up to two (2) years of required experience
Any combination of work experience and education which demonstrates the ability to perform the work of the class.
The ideal candidate will have the following strengths:
Knowledge and understanding of generally accepted accounting principles
Strong computer skills – Microsoft Office Suite and Workday preferred
Knowledge in Washington State’s Odyssey and JIS system preferred
Ability to prepare data, statement, and reports requiring analytical thought with minimal supervision
Knowledge of: The principles and practices of double-entry bookkeeping; general office practices and procedures; government structure and budget procedures; accounting principles, theories, concepts and terms; basic methods and techniques of governmental accounting, including knowledge of the Washington State BARS system.
Ability to: Classify accounting transactions, maintain and reconcile accounts, close accounts and prepare reports and statements; acquire knowledge of specialized procedures and subject matter encountered in specific assignments of the position; plan and oversee the activities of other employees; establish and maintain effective working relations with co-workers, supervisors, the general public, and employees and officials of other departments and agencies; understand and execute oral and written instructions and to apply available guidelines to varied situations; operate office equipment associated with the duties of the position at an occupational level; communicate complex and sometimes highly technical information clearly, orally and in writing.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 11.506 $21.76 - $27.78- per hour
Jun 12, 2023
Full time
Job Summary
This is an advanced technical support position responsible for the completion of complex work relating to monies deposited from superior, juvenile courts and our in-house collections unit. This position also acts as a lead worker for other clerical employees in a work unit. The Accounting Assistant III coordinates the cash handling practices and procedures, monitors cash receipting, disburses funds from the clerk’s trust account, and works with the State and County Auditor's offices to ensure accountability of funds. Responsibilities will also include preparing and maintaining accounting records journals, reports, statements and accounts associated with a variety of financial transactions.
Qualifications
Education and Experience:
Three (3) years of general office experience, two (2) years of which must be directly related to the work of the class; or Two (2) years (90 credit hours) of post-secondary bookkeeping or accounting occupational training or education may be substituted for up to two (2) years of required experience
Any combination of work experience and education which demonstrates the ability to perform the work of the class.
The ideal candidate will have the following strengths:
Knowledge and understanding of generally accepted accounting principles
Strong computer skills – Microsoft Office Suite and Workday preferred
Knowledge in Washington State’s Odyssey and JIS system preferred
Ability to prepare data, statement, and reports requiring analytical thought with minimal supervision
Knowledge of: The principles and practices of double-entry bookkeeping; general office practices and procedures; government structure and budget procedures; accounting principles, theories, concepts and terms; basic methods and techniques of governmental accounting, including knowledge of the Washington State BARS system.
Ability to: Classify accounting transactions, maintain and reconcile accounts, close accounts and prepare reports and statements; acquire knowledge of specialized procedures and subject matter encountered in specific assignments of the position; plan and oversee the activities of other employees; establish and maintain effective working relations with co-workers, supervisors, the general public, and employees and officials of other departments and agencies; understand and execute oral and written instructions and to apply available guidelines to varied situations; operate office equipment associated with the duties of the position at an occupational level; communicate complex and sometimes highly technical information clearly, orally and in writing.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 11.506 $21.76 - $27.78- per hour
Senior Financial Engineer, Kiwi Lines of Business – Consulting Services (Remote, EST preference)
The Senior Financial Engineer partners with clients to deliver exceptional strategic advisory services and identify, develop, and lead process re-engineering and systems implementations.
Essential Responsibilities
Technical
Conduct interviews with the client staff to fully understand financial tasks and processes of the organization.
Assist in reviewing accounting procedures and processes (system walkthroughs) to provide a tool for analysis.
Analyze quantitative and qualitative data from reports and identify trends and/or areas of opportunity.
Suggest changes to processes based on analysis, technology, and best practices.
Conduct system implementations, including but not limited to: Sage Intacct, QuickBooks Online, Bill.com, Expensify, etc.
Prepare project Management Package: project charter, communication and risk analysis plan, workplans, roadmaps.
Present project status updates and recommendations to leadership team(s).
Gather and analyze data from detailed reports and interpret results to help the team make strategic decisions.
Train and support client employees and Kiwi staff on use, functionality, system interface.
Review system walkthroughs and accounting procedures to ensure processes integrity (including month-end closing).
Review chart of accounts, Financial Dimensions structure, make recommendations and set-up in the system
Support in process walkthroughs, documenting accounting procedures and processes to provide a tool for analysis and inclusion in manuals
Configure and manage a metrics dashboard to monitor strategic measures, metrics & Key Performance Indicators (KPIs).
Set-up month end closing processes.
Assist in the research of new applications and technology.
Develop project deliverables.
Client Management
Manage client expectations as defined in the engagement contract and work plan.
Advise clients on best practices in configuring their financial management software systems and assist with installation, maintenance and troubleshooting.
Provide deliverables to the client Senior Management on a timely basis and in compliance with Kiwi’s Quality Management System.
Oversee team of Analysts to manage client workload, encourage them to take ownership of clients and their consultant role.
Act as a liaison between all Kiwi and client parties and communicate proactively to establish strong trust and prevent potential conflicts/problems.
Internal Supervisor Responsibilities
Communicate pro-actively with Kiwi Team and client pertaining to any potential conflicts/problems.
Implement Kiwi standard working papers to be used at new clients on an on-going basis
Adhere to all of Kiwi Partners’ company policies and procedures in the Kiwi Employee Manual, and to all Quality Management Systems to build and maintain Kiwi culture and to provide consistent high-quality service.
Follow Kiwi Partners’ security policies to ensure the safety, integrity, and confidentiality of client files and information.
Contribute relevant information to Kiwi Partners’ “knowledge” database so that all staff will have access to helpful information that will enhance job knowledge and job performance.
Utilize all forms of communication – email, voicemail, CSM’s etc. - on a regular basis per the Kiwi Communications Policy.
Attend various job trainings/workshops offered by Kiwi Partners in order to further develop technical, management, and organizational skills.
Adhere to internal administrative policies including, but not limited to, timesheets, and weekly scheduling.
To be successful in this role you’ll need
Bachelor’s Degree or 9 years of experience without a bachelor’s degree
5 – 7+ years of relevant professional experience to include:
At least 6 years of progressive consulting experience.
At least 3 years of progressive accounting experience.
Expert knowledge of various systems including:
Quickbooks
Sage Intacct
Office 365
PowerBi
Power Pivot
SharePoint
Teams
Planner
Experience in learning new applications.
Experiencing in documenting procedures and conducting interviews.
Knowledgeable of principles and practices of accounting systems, internal controls, and implementing control improvements.
Experience with implementing systems and/or training others on systems.
Experience with one or more of the following:
Working in multiple work environments.
Balancing the needs of several clients.
Working independently as well as collaboratively.
Other Highly Preferred Knowledge, Skills and Experience and Key Characteristics
Prior experience in a small non-for-profits, startup, or unstructured environment.
QBO, Sage Intacct, Bill.com or Expensify Accounting or Implementation certification.
Experience with nonprofit accounting.
Our Core Competencies
The ability to provide excellent service, including being able to effectively manage resources, create and implement enhancements across the firm to efficiently achieve service standards, and to coach junior teammates on how to address complex service challenges.
The ability to oversee and advise on multiple complex projects, including encouraging workflow and work plan innovations, and ensuring deliverables are high-quality and meet clients’ needs.
The ability to coach colleagues in how to understand stakeholders’ perspectives and to handle high-level stakeholder challenges.
The ability to effectively communicate difficult messages, to represent the firm to external audiences, and to mentor colleagues in how to adapt style, tone, and content to various audiences.
The ability to help teams overcome collaboration challenges and promote compromise, inclusion, and openness; promote and lead activities that support an open, safe, and inclusive organization; understand the context in which we work and build critical cross-team connections; and share useful knowledge firm wide.
The ability to regularly integrate learnings to improve team operations, to lead learning opportunities that enhance team performance, and to be a mentor to others
The ability to empower teammates to solve problems and provide guidance only when necessary; to solve complex challenges without clear owners or solutions by identifying innovative approaches; and to facilitating coordination with others and to coach colleagues in thinking through solutions
The ability to create space for and/or facilitate conversations about DEI, bring diverse networks and relationships to the firm, and model leading through one’s own learning edges
Working with Us
This position is open to candidates who wish to be based out of our office locations in New York, Washington DC, Chicago, Durham, and San Francisco. We are also open to permanently remote workers based in the following states: California, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Kentucky, Maryland, Massachusetts, Michigan, Minnesota, Missouri, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Texas, Utah, Vermont, Virginia, Washington, and Wisconsin. Please note that all our five offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after your initial onboarding, you will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
About Kiwi Partners / Arabella Advisors
Our firm helps foundations, philanthropists and investors who are serious about impact, achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, we are also a certified B Corporation.
About Consulting Services
Our Commitment to Diversity, Equity, and Inclusion (DEI)
Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Kiwi / Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector.
Durham: $92,000-$115,000
Chicago: $96,000-$120,00
Washington, DC: $102,000-$128,000
New York & San Francisco: $111,000-138,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance - On average we pay 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off - 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work for us and why you’re qualified for this specific job. We are an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While we are open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and, except in rare circumstances considered on a case-by-case basis, all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Apr 04, 2023
Full time
Senior Financial Engineer, Kiwi Lines of Business – Consulting Services (Remote, EST preference)
The Senior Financial Engineer partners with clients to deliver exceptional strategic advisory services and identify, develop, and lead process re-engineering and systems implementations.
Essential Responsibilities
Technical
Conduct interviews with the client staff to fully understand financial tasks and processes of the organization.
Assist in reviewing accounting procedures and processes (system walkthroughs) to provide a tool for analysis.
Analyze quantitative and qualitative data from reports and identify trends and/or areas of opportunity.
Suggest changes to processes based on analysis, technology, and best practices.
Conduct system implementations, including but not limited to: Sage Intacct, QuickBooks Online, Bill.com, Expensify, etc.
Prepare project Management Package: project charter, communication and risk analysis plan, workplans, roadmaps.
Present project status updates and recommendations to leadership team(s).
Gather and analyze data from detailed reports and interpret results to help the team make strategic decisions.
Train and support client employees and Kiwi staff on use, functionality, system interface.
Review system walkthroughs and accounting procedures to ensure processes integrity (including month-end closing).
Review chart of accounts, Financial Dimensions structure, make recommendations and set-up in the system
Support in process walkthroughs, documenting accounting procedures and processes to provide a tool for analysis and inclusion in manuals
Configure and manage a metrics dashboard to monitor strategic measures, metrics & Key Performance Indicators (KPIs).
Set-up month end closing processes.
Assist in the research of new applications and technology.
Develop project deliverables.
Client Management
Manage client expectations as defined in the engagement contract and work plan.
Advise clients on best practices in configuring their financial management software systems and assist with installation, maintenance and troubleshooting.
Provide deliverables to the client Senior Management on a timely basis and in compliance with Kiwi’s Quality Management System.
Oversee team of Analysts to manage client workload, encourage them to take ownership of clients and their consultant role.
Act as a liaison between all Kiwi and client parties and communicate proactively to establish strong trust and prevent potential conflicts/problems.
Internal Supervisor Responsibilities
Communicate pro-actively with Kiwi Team and client pertaining to any potential conflicts/problems.
Implement Kiwi standard working papers to be used at new clients on an on-going basis
Adhere to all of Kiwi Partners’ company policies and procedures in the Kiwi Employee Manual, and to all Quality Management Systems to build and maintain Kiwi culture and to provide consistent high-quality service.
Follow Kiwi Partners’ security policies to ensure the safety, integrity, and confidentiality of client files and information.
Contribute relevant information to Kiwi Partners’ “knowledge” database so that all staff will have access to helpful information that will enhance job knowledge and job performance.
Utilize all forms of communication – email, voicemail, CSM’s etc. - on a regular basis per the Kiwi Communications Policy.
Attend various job trainings/workshops offered by Kiwi Partners in order to further develop technical, management, and organizational skills.
Adhere to internal administrative policies including, but not limited to, timesheets, and weekly scheduling.
To be successful in this role you’ll need
Bachelor’s Degree or 9 years of experience without a bachelor’s degree
5 – 7+ years of relevant professional experience to include:
At least 6 years of progressive consulting experience.
At least 3 years of progressive accounting experience.
Expert knowledge of various systems including:
Quickbooks
Sage Intacct
Office 365
PowerBi
Power Pivot
SharePoint
Teams
Planner
Experience in learning new applications.
Experiencing in documenting procedures and conducting interviews.
Knowledgeable of principles and practices of accounting systems, internal controls, and implementing control improvements.
Experience with implementing systems and/or training others on systems.
Experience with one or more of the following:
Working in multiple work environments.
Balancing the needs of several clients.
Working independently as well as collaboratively.
Other Highly Preferred Knowledge, Skills and Experience and Key Characteristics
Prior experience in a small non-for-profits, startup, or unstructured environment.
QBO, Sage Intacct, Bill.com or Expensify Accounting or Implementation certification.
Experience with nonprofit accounting.
Our Core Competencies
The ability to provide excellent service, including being able to effectively manage resources, create and implement enhancements across the firm to efficiently achieve service standards, and to coach junior teammates on how to address complex service challenges.
The ability to oversee and advise on multiple complex projects, including encouraging workflow and work plan innovations, and ensuring deliverables are high-quality and meet clients’ needs.
The ability to coach colleagues in how to understand stakeholders’ perspectives and to handle high-level stakeholder challenges.
The ability to effectively communicate difficult messages, to represent the firm to external audiences, and to mentor colleagues in how to adapt style, tone, and content to various audiences.
The ability to help teams overcome collaboration challenges and promote compromise, inclusion, and openness; promote and lead activities that support an open, safe, and inclusive organization; understand the context in which we work and build critical cross-team connections; and share useful knowledge firm wide.
The ability to regularly integrate learnings to improve team operations, to lead learning opportunities that enhance team performance, and to be a mentor to others
The ability to empower teammates to solve problems and provide guidance only when necessary; to solve complex challenges without clear owners or solutions by identifying innovative approaches; and to facilitating coordination with others and to coach colleagues in thinking through solutions
The ability to create space for and/or facilitate conversations about DEI, bring diverse networks and relationships to the firm, and model leading through one’s own learning edges
Working with Us
This position is open to candidates who wish to be based out of our office locations in New York, Washington DC, Chicago, Durham, and San Francisco. We are also open to permanently remote workers based in the following states: California, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Kentucky, Maryland, Massachusetts, Michigan, Minnesota, Missouri, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Texas, Utah, Vermont, Virginia, Washington, and Wisconsin. Please note that all our five offices have reopened, and we work in a hybrid environment. We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after your initial onboarding, you will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
About Kiwi Partners / Arabella Advisors
Our firm helps foundations, philanthropists and investors who are serious about impact, achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, we are also a certified B Corporation.
About Consulting Services
Our Commitment to Diversity, Equity, and Inclusion (DEI)
Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Kiwi / Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector.
Durham: $92,000-$115,000
Chicago: $96,000-$120,00
Washington, DC: $102,000-$128,000
New York & San Francisco: $111,000-138,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance - On average we pay 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off - 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work for us and why you’re qualified for this specific job. We are an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While we are open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and, except in rare circumstances considered on a case-by-case basis, all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position. We will review applications as they are received and look forward to hearing from you.
Job Summary
Do you enjoy sharing your knowledge and expertise in the area of finance and accounting? Are you passionate about making an impact and empowering others? If so, Hawkeye Community College has a great opportunity for you to put your skills to work in a rewarding student-centered institution.
The Business Services department is seeking a full-time Director to join their team. At Hawkeye Community College, the Business Services office is team-orientated by working in partnership with multiple departments across campus. They are passionate about serving Hawkeye’s students, faculty and staff on a daily basis.
As the Director you will be responsible for managing all business office staff and functions, including but not limited to: student billing, payroll, grant accounting, and accounts payable/receivable. Additionally, you will be overseeing the general ledger and financials of the College, as well as related reporting which includes the annual financial audit. Furthermore, you will ensure that all financial policies and statues are followed.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Hires, trains, supervises, and evaluates department staff.
Assists in monitoring budget (in excess of $55 million) and prepares and reviews financial reports.
Keeps financial records in compliance with Generally Accepted Accounting Principles.
Collaborates with other departments on accounting, budgeting, purchasing, financial decision making and business office related questions.
Prepares and reviews accounting activity of the college ensuring records are in balance and reconciled.
Prepares reports for internal and external use including academic program reviews; the Iowa Department of Education, AS15, Integrated Postsecondary Education Data System, and the annual audit financial report for the college.
Manages the activities of the Financial Policy Waiver Committee to review student applications for a waiver of tuition and fees.
Manages the contract staff for the mail room, print services, shipping and receiving.
Oversees the investment of college cash balances.
Manages fiscal year-end accounting and reporting activities, including preparing entries and schedules, reviewing and approving entries and schedules prepared by other staff, working with the auditors throughout the review and preparation of the audit report.
Responsible for drawdown of federal financial aid and federal grant funds.
Manages accounting for college self-funded health insurance program.
Coordinates annual Property, Liability and Casualty insurance renewal.
Serves as Board Treasurer, an officer of the school corporation.
Prepares accounting entries for General Obligation Bonds.
Oversees accounting for auxiliary enterprises such as bookstore, cafeteria, etc.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor’s degree in Accounting, Business Administration, or related field.
Five (5) years directly related work experience required.
Must possess supervisory experience.
Demonstrated knowledge of budget administration and fiscal monitoring.
Demonstrated knowledge of accounting rules and regulations including the Iowa Code and Generally Accepted Accounting Principles.
Demonstrated knowledge of payroll and benefits and associated laws and regulations.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, video conferencing technology and accounting systems.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Certified Public Accountant (CPA).
Masters’ degree in accounting or business-related field.
Experience working in higher education.
Experience in governmental accounting.
Working Conditions
Anticipated schedule is Monday – Friday 8:00 am – 4:30 pm with occasional hours during the evening and on weekends.
Work is performed either in an office setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty, staff and public in person, by telephone and computers.
Employment Status
Full-time, exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please define your knowledge and experience with finance and accounting.
Describe any experience working in a post-secondary educational setting.
Please share your supervisory experience including the number of staff supervised.
Explain your working knowledge of Microsoft Office, Google Suite as well as any additional computer software.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Submit an online application and all required materials by Wednesday, March 22, 2023.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Mar 08, 2023
Full time
Job Summary
Do you enjoy sharing your knowledge and expertise in the area of finance and accounting? Are you passionate about making an impact and empowering others? If so, Hawkeye Community College has a great opportunity for you to put your skills to work in a rewarding student-centered institution.
The Business Services department is seeking a full-time Director to join their team. At Hawkeye Community College, the Business Services office is team-orientated by working in partnership with multiple departments across campus. They are passionate about serving Hawkeye’s students, faculty and staff on a daily basis.
As the Director you will be responsible for managing all business office staff and functions, including but not limited to: student billing, payroll, grant accounting, and accounts payable/receivable. Additionally, you will be overseeing the general ledger and financials of the College, as well as related reporting which includes the annual financial audit. Furthermore, you will ensure that all financial policies and statues are followed.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Hires, trains, supervises, and evaluates department staff.
Assists in monitoring budget (in excess of $55 million) and prepares and reviews financial reports.
Keeps financial records in compliance with Generally Accepted Accounting Principles.
Collaborates with other departments on accounting, budgeting, purchasing, financial decision making and business office related questions.
Prepares and reviews accounting activity of the college ensuring records are in balance and reconciled.
Prepares reports for internal and external use including academic program reviews; the Iowa Department of Education, AS15, Integrated Postsecondary Education Data System, and the annual audit financial report for the college.
Manages the activities of the Financial Policy Waiver Committee to review student applications for a waiver of tuition and fees.
Manages the contract staff for the mail room, print services, shipping and receiving.
Oversees the investment of college cash balances.
Manages fiscal year-end accounting and reporting activities, including preparing entries and schedules, reviewing and approving entries and schedules prepared by other staff, working with the auditors throughout the review and preparation of the audit report.
Responsible for drawdown of federal financial aid and federal grant funds.
Manages accounting for college self-funded health insurance program.
Coordinates annual Property, Liability and Casualty insurance renewal.
Serves as Board Treasurer, an officer of the school corporation.
Prepares accounting entries for General Obligation Bonds.
Oversees accounting for auxiliary enterprises such as bookstore, cafeteria, etc.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor’s degree in Accounting, Business Administration, or related field.
Five (5) years directly related work experience required.
Must possess supervisory experience.
Demonstrated knowledge of budget administration and fiscal monitoring.
Demonstrated knowledge of accounting rules and regulations including the Iowa Code and Generally Accepted Accounting Principles.
Demonstrated knowledge of payroll and benefits and associated laws and regulations.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, video conferencing technology and accounting systems.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Certified Public Accountant (CPA).
Masters’ degree in accounting or business-related field.
Experience working in higher education.
Experience in governmental accounting.
Working Conditions
Anticipated schedule is Monday – Friday 8:00 am – 4:30 pm with occasional hours during the evening and on weekends.
Work is performed either in an office setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty, staff and public in person, by telephone and computers.
Employment Status
Full-time, exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please define your knowledge and experience with finance and accounting.
Describe any experience working in a post-secondary educational setting.
Please share your supervisory experience including the number of staff supervised.
Explain your working knowledge of Microsoft Office, Google Suite as well as any additional computer software.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Submit an online application and all required materials by Wednesday, March 22, 2023.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Spearhead Hospitality
616 W Arlington Pl Chicago, IL 60614
Spearhead Hospitality is a Chicago based boutique hospitality management company with a portfolio that includes the Robey Hotel, Canal St. Eatery & Market and the Chicago Getaway Hostel with a potential of additional properties under management.
***This role is located in one of our Portfolio locations***
Getaway Hostel
616 W Arlington Pl
Chicago, IL 60614
https://www.getawayhostel.com/
Chicago Getaway Hostel is currently looking to hire a Full-Time Assistant Manager. Chicago Getaway Hostel is located in Lincoln Park - Chicago's best neighborhood. You can walk to the beach, Lincoln Park Zoo, or go for a run on the 18-mile running path along the lake. The Assistant Manager position is an honorable role at a historic property. We are looking for someone special to join our close-knit family, and help lead our successful operation into the future of alternative hospitality. If you are creative, enjoy staying busy, and see yourself thriving in an environment that is always changing, please apply with us! Qualifications: • Strong management skills, ability to appropriately assign or delegate work and authority to other in the accomplishment of goals. • Experience in financial accounting, personnel supervision, and problem resolutions is an advantage. • Excellent computer system skills. • At least 5 years of experience in the hospitality industry. • At least 2 years of Front Office Manager or Supervisor experience required. • A true desire to satisfy the needs of others in a fast-paced environment • Integrity: Behaves in an honest, fair, and ethical manner.
Responsibilities: • Responsible for all aspects of operations at the hotel and provides support to the General Manager • Strives to ensure guest and employee satisfaction and achieve operating budget. • Devising tasks & objectives to reach goals. • Oversee all front desk operations and staff to ensure a positive guest experience. • Flexibility and a willingness to work weekends, evening hours, and be on-call for potential staff issues and inquiries. • Additional responsibilities may include but are not limited to training, assisting the guest registration process and ordering. If this sounds like something that makes you want to rock out with us, then drop us your resume. Chicago Getaway Hostel believes strongly in artistic expression and individuality. Along with your resume, we welcome you to send us a photo (or link to photos via FB/IG) that best represents how you express your individuality! REQUIREMENTS: We are looking for... Punctual people Detail-oriented folks Positive attitudes Common-sense thinkers Unique and/or stylish people who are also... Honest Abe's Resourceful Low drama
EEO
Feb 16, 2023
Full time
Spearhead Hospitality is a Chicago based boutique hospitality management company with a portfolio that includes the Robey Hotel, Canal St. Eatery & Market and the Chicago Getaway Hostel with a potential of additional properties under management.
***This role is located in one of our Portfolio locations***
Getaway Hostel
616 W Arlington Pl
Chicago, IL 60614
https://www.getawayhostel.com/
Chicago Getaway Hostel is currently looking to hire a Full-Time Assistant Manager. Chicago Getaway Hostel is located in Lincoln Park - Chicago's best neighborhood. You can walk to the beach, Lincoln Park Zoo, or go for a run on the 18-mile running path along the lake. The Assistant Manager position is an honorable role at a historic property. We are looking for someone special to join our close-knit family, and help lead our successful operation into the future of alternative hospitality. If you are creative, enjoy staying busy, and see yourself thriving in an environment that is always changing, please apply with us! Qualifications: • Strong management skills, ability to appropriately assign or delegate work and authority to other in the accomplishment of goals. • Experience in financial accounting, personnel supervision, and problem resolutions is an advantage. • Excellent computer system skills. • At least 5 years of experience in the hospitality industry. • At least 2 years of Front Office Manager or Supervisor experience required. • A true desire to satisfy the needs of others in a fast-paced environment • Integrity: Behaves in an honest, fair, and ethical manner.
Responsibilities: • Responsible for all aspects of operations at the hotel and provides support to the General Manager • Strives to ensure guest and employee satisfaction and achieve operating budget. • Devising tasks & objectives to reach goals. • Oversee all front desk operations and staff to ensure a positive guest experience. • Flexibility and a willingness to work weekends, evening hours, and be on-call for potential staff issues and inquiries. • Additional responsibilities may include but are not limited to training, assisting the guest registration process and ordering. If this sounds like something that makes you want to rock out with us, then drop us your resume. Chicago Getaway Hostel believes strongly in artistic expression and individuality. Along with your resume, we welcome you to send us a photo (or link to photos via FB/IG) that best represents how you express your individuality! REQUIREMENTS: We are looking for... Punctual people Detail-oriented folks Positive attitudes Common-sense thinkers Unique and/or stylish people who are also... Honest Abe's Resourceful Low drama
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