Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW Reporting to the Chief Operating Officer or the Chief Administrative Officer, the Business Operations Specialist supervises the daily operation of support services and business office operations for regional administrative functions. This includes supervision of volunteers who will handle daily transactional responsibilities. Oversees budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, and records/reports. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. Is the lead system trainer for software business applications. Provides COO/CAO operations management for the Region in the absence of the COO/CAO. This position is in office Monday - Friday 8am - 4:30 pm Positions will be assigned to 2221 Chestnut Street, Philadelphia, PA; however, in July 2024 it will be assigned to 700 Spring Garden, Philadelphia, PA. Position will support multiple locations throughout the region with occasional local travel required. WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities): Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work. Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests. Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status. Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs. Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning. Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation. Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region. Provide support to volunteers working in Business Operations. Provide support and management of facility related common spaces such as huddle rooms, focus rooms and conference rooms. Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization. WHAT YOU NEED TO SUCCEED (Minimum Qualifications ): High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred. Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required. Management Experience: NA Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Travel: Travel is required throughout the Region with some travel outside of Region. A current, valid driver's license with good driving record is required. *Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications): Computer Proficient in Microsoft Office Suite . SharePoint and advance Microsoft packages. Administrative Assistance Experience. Volunteer interaction experience helpful. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Feb 14, 2024
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW Reporting to the Chief Operating Officer or the Chief Administrative Officer, the Business Operations Specialist supervises the daily operation of support services and business office operations for regional administrative functions. This includes supervision of volunteers who will handle daily transactional responsibilities. Oversees budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, and records/reports. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. Is the lead system trainer for software business applications. Provides COO/CAO operations management for the Region in the absence of the COO/CAO. This position is in office Monday - Friday 8am - 4:30 pm Positions will be assigned to 2221 Chestnut Street, Philadelphia, PA; however, in July 2024 it will be assigned to 700 Spring Garden, Philadelphia, PA. Position will support multiple locations throughout the region with occasional local travel required. WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities): Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work. Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests. Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status. Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs. Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning. Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation. Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region. Provide support to volunteers working in Business Operations. Provide support and management of facility related common spaces such as huddle rooms, focus rooms and conference rooms. Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization. WHAT YOU NEED TO SUCCEED (Minimum Qualifications ): High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred. Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required. Management Experience: NA Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Travel: Travel is required throughout the Region with some travel outside of Region. A current, valid driver's license with good driving record is required. *Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications): Computer Proficient in Microsoft Office Suite . SharePoint and advance Microsoft packages. Administrative Assistance Experience. Volunteer interaction experience helpful. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Federal Reserve Board
Washington, District of Columbia
DESCRIPTION/RESPONSIBILITIES: I. JOB SPECIFIC DUTIES AND RESPONSIBILITIES: 1) Reporting to the associate director, the assistant director oversees the activities of the administrative section and is responsible for working closely with the division’s senior leadership team. Provides leadership and support to section chiefs in managing section resources to address the ongoing needs of the division and to assure high-quality completion of section responsibilities and critical work demands. Areas of focus include administration and program management; budget and resource management; communications and employee engagement; and coordination of diversity and inclusion efforts. 2) Oversees division-level initiatives and programs related to human capital, financial management, performance management, logistics, and overall organizational efficiency and effectiveness. Manages the communication, coordination, and prioritization of those programs to support and inform division staff. Works closely with other divisions in considering practices and policies that effect similar jobs within the economics community or across the Board. 3) Provides leadership, guidance, and direction to a team of professionals in the administration section. This section provides strategic and routine support in the areas of human capital, financial management, procurement, project and program management, performance review and reporting, communications, and other general administrative support. 4) Works closely with the senior leadership team, other officers, and other divisions to guide strategies and initiatives to enhance diversity and inclusion, talent development, employee engagement, performance management and compensation, and other aspects of organizational culture and values. 5) Supports the division’s senior officers by providing information and analysis on administrative topics and policy interpretation and by contributing to the strategic direction of the division and the achievement of its objectives and priorities. Provides intellectual leadership on all operational issues and division management programs. 6) Partners with the senior leadership team and the deputy associate director for technology and data to ensure alignment, integration and communication of initiatives and programs, as needed, to support the needs and responsibilities of the division’s research, analytic, operational, and technical communities. 7) Engage in enterprise-level activities in the areas of expertise, representing the division’s business needs in the formation of Board policies, programs, and strategic discussions. Build strong working relationships with colleagues in the division and in partner divisions at the Board. Represent the division, the Board, or the System, on committees or in meetings with other divisions, the Reserve Banks, other agencies, professional conferences, or other outside groups. II. DIVISION SPECIFIC REQUIREMENTS: The assistant director oversees the activities of the administrative section and is responsible for working closely with the division’s senior leadership team providing leadership and strategic direction to the division. The individual is a broad conceptual thinker with a practical orientation and an ability to translate complex concepts into applied advice and practice. The individual has strong analytical and problem-solving skills, excellent written and oral communications skills, and excellent management and leadership abilities. Much of the work of FS is conducted by teams of staff from other divisions and reserve banks. As a result, it is critical for officers in FS to promote close and effective working relationships among staff working together as a team. As an officer in the FS division, the individual will: support the division’s diversity, equity, and inclusion objectives and focus on maximizing the contribution, development, and accountability of all staff in the division; facilitate the strongest contributions of others by distributing authority, responsibility, and decision-making widely, providing feedback, and encouraging initiative and creativity; create a work environment in which it is safe to speak, and everyone’s voice is heard, and in which every employee is being valued, without bias, preference, or prejudice; ensure that the staff’s work is aligned with our principals, priorities and the division’s strategic objectives, including those related to diversity, equity and inclusion; explain to staff how their work fits into the bigger picture. Employment is also contingent upon meeting the Board’s requirements for accessing information relevant to the job and the completion and satisfactory adjudication of relevant background investigations. This position is located in Washington DC. Employees are expected to spend a minimum of 2 days per week onsite, subject to change. Relocation assistance is available. Some travel within the United States might be required. III. KNOWLEDGE/SKILL/EDUCATION REQUIREMENTS: 1) Bachelor’s degree or equivalent professional experience in communications, economics, finance, business management, public administration, human resources, organizational leadership and development, or a related field. Advanced degree preferred. 2) Substantial knowledge of policies, procedures, and processes in the areas of human resources, administration, and financial management. In particular, the candidate should have a minimum of 8 years of professional experience and a proven track record in some or all of the following areas at the Board or similar organization: • Administration and operations • Human resource management, including recruiting and retention strategy, performance management, and professional development • Financial management, including budget execution and forecasting • Strategic communications 3) Two or more years leading people, including setting development strategy, establishing aligned performance expectations, and providing clear and actionable feedback. 4) Strategic thinker with demonstrated strong project execution and project management capabilities, analytical skills, political savvy, and conflict mediation skills. 5) Demonstrated experience and commitment to fostering collaboration and employee engagement. 6) Ability to lead and manage staff and projects effectively, set priorities, assess performance, guide staff development and make budgetary recommendations. 7) Ability to balance competing interests among a variety of clients and readily readjust priorities to respond to pressing and changing client demands. Must be able to anticipate and meet the clients’ needs while maintaining high-quality end products. 8) Exceptional organizational savvy and agility as demonstrated by ability to manage across organizational boundaries, building high performing teams, diminishing organizational silos, strengthening teams, and facilitating effective group and team dynamics 9) Requires the ability to communicate effectively, both orally and in writing, with all levels of staff and management. IV. OFFICER SPECIFIC POSITION RESPONSIBILITIES: 1) Acts as responsible steward to the function(s), Division, and Board by demonstrating proficiency in the Board’s espoused competencies. 2) Balances and mitigates key organizational and functional risks where appropriate, and develops and executes sustainable risk mitigation strategies. 3) Fosters a continuous learning culture. 4) Exercises appropriate judgement and decision-making in complex situations. 5) Demonstrates innovation and thought leadership relevant to future-state organizational and functional people strategies. 6) Demonstrates strong leadership and management skills aligned to the Board’s espoused values. 7) Keeps skills and knowledge current and aligned to best practices relative to key rules, regulations, and policies, as well as economic, political, and social trends that affect the organization. Understands near-term and long-term needs for the organization and determines how operations should be positioned to meet such needs. 8) Demonstrates proficiency in political savvy, organizational savvy, and interpersonal communication skills. V. BOARD COMPETENCIES: 1) Decision Quality: Makes timely, thoughtful, strategic decisions 2) Learning Agility: Takes responsibility for building organizational agility 3) Drive for Excellence: Delivers results by developing shared vision and direction for the organization 4) Perspective and Strategic Agility: Leads and acts with the future in mind 5) Collaborative Relationships: Sets the tone for collaborative organization 6) Effective Communication: Effectively speaks and acts on behalf of the Board VI. PERSONAL RELATIONSHIPS: 1) Has frequent contact with members of the Board, both in discussions and through memoranda, regarding matters pertaining to area(s) of responsibility. 2) Has frequent contact with senior staff and other professionals in the division, elsewhere at the Board, and the Reserve Banks regarding matters pertaining to area(s) of responsibility. 3) Has regular contact with all staff in the function(s) to stay connected to the pulse of the division, provide leadership, and act as a role model. 4) Has frequent contact with individuals from other federal agencies, international organizations, and in the private sector regarding the subject matters in area(s) of responsibilities. VII. INTERNAL MANAGEMENT RESPONSIBILITIES 1) Provides guidance, coaching, and feedback to, and conducts performance reviews for managers and other direct reports, and ensures same is provided to all function staff. 2) Responsible for accomplishing approved program objectives for area(s) of responsibility within the financial and staffing resources allocated by the Board and the division's senior management. 3) Participates in the development of the division’s strategic plan, goals, and budget. Recommends program objectives and their priorities for area(s) of responsibility. 4) Recommends personnel actions involving promotions, reclassifications, merit increases, and reassignments or separations in area(s) of responsibility. VIII. POSITION DEMANDS: 1) Ability to exercise independent and sound judgment in establishing objectives for assigned area(s) of responsibility that provide support and services for the division’s and Board’s missions. 2) Ability to translate customer service and organizational development theories and best practices into effective strategies for adoption in area(s) of responsibility to achieve and maintain high levels of customer service. 3) Ability to communicate effectively, both orally and in writing, to the Board and individual members thereof, senior Board staff, other Board and Reserve Bank staff: and staff at other government agencies and in the private sector on complex and technical matters. 4) Ability to be an effective spokesperson and advocate for the Board and the division in outside contacts, which may involve significant business dealings. 5) Ability to operate under pressure to meet deadlines accurately and in a timely manner.
Jan 04, 2024
Full time
DESCRIPTION/RESPONSIBILITIES: I. JOB SPECIFIC DUTIES AND RESPONSIBILITIES: 1) Reporting to the associate director, the assistant director oversees the activities of the administrative section and is responsible for working closely with the division’s senior leadership team. Provides leadership and support to section chiefs in managing section resources to address the ongoing needs of the division and to assure high-quality completion of section responsibilities and critical work demands. Areas of focus include administration and program management; budget and resource management; communications and employee engagement; and coordination of diversity and inclusion efforts. 2) Oversees division-level initiatives and programs related to human capital, financial management, performance management, logistics, and overall organizational efficiency and effectiveness. Manages the communication, coordination, and prioritization of those programs to support and inform division staff. Works closely with other divisions in considering practices and policies that effect similar jobs within the economics community or across the Board. 3) Provides leadership, guidance, and direction to a team of professionals in the administration section. This section provides strategic and routine support in the areas of human capital, financial management, procurement, project and program management, performance review and reporting, communications, and other general administrative support. 4) Works closely with the senior leadership team, other officers, and other divisions to guide strategies and initiatives to enhance diversity and inclusion, talent development, employee engagement, performance management and compensation, and other aspects of organizational culture and values. 5) Supports the division’s senior officers by providing information and analysis on administrative topics and policy interpretation and by contributing to the strategic direction of the division and the achievement of its objectives and priorities. Provides intellectual leadership on all operational issues and division management programs. 6) Partners with the senior leadership team and the deputy associate director for technology and data to ensure alignment, integration and communication of initiatives and programs, as needed, to support the needs and responsibilities of the division’s research, analytic, operational, and technical communities. 7) Engage in enterprise-level activities in the areas of expertise, representing the division’s business needs in the formation of Board policies, programs, and strategic discussions. Build strong working relationships with colleagues in the division and in partner divisions at the Board. Represent the division, the Board, or the System, on committees or in meetings with other divisions, the Reserve Banks, other agencies, professional conferences, or other outside groups. II. DIVISION SPECIFIC REQUIREMENTS: The assistant director oversees the activities of the administrative section and is responsible for working closely with the division’s senior leadership team providing leadership and strategic direction to the division. The individual is a broad conceptual thinker with a practical orientation and an ability to translate complex concepts into applied advice and practice. The individual has strong analytical and problem-solving skills, excellent written and oral communications skills, and excellent management and leadership abilities. Much of the work of FS is conducted by teams of staff from other divisions and reserve banks. As a result, it is critical for officers in FS to promote close and effective working relationships among staff working together as a team. As an officer in the FS division, the individual will: support the division’s diversity, equity, and inclusion objectives and focus on maximizing the contribution, development, and accountability of all staff in the division; facilitate the strongest contributions of others by distributing authority, responsibility, and decision-making widely, providing feedback, and encouraging initiative and creativity; create a work environment in which it is safe to speak, and everyone’s voice is heard, and in which every employee is being valued, without bias, preference, or prejudice; ensure that the staff’s work is aligned with our principals, priorities and the division’s strategic objectives, including those related to diversity, equity and inclusion; explain to staff how their work fits into the bigger picture. Employment is also contingent upon meeting the Board’s requirements for accessing information relevant to the job and the completion and satisfactory adjudication of relevant background investigations. This position is located in Washington DC. Employees are expected to spend a minimum of 2 days per week onsite, subject to change. Relocation assistance is available. Some travel within the United States might be required. III. KNOWLEDGE/SKILL/EDUCATION REQUIREMENTS: 1) Bachelor’s degree or equivalent professional experience in communications, economics, finance, business management, public administration, human resources, organizational leadership and development, or a related field. Advanced degree preferred. 2) Substantial knowledge of policies, procedures, and processes in the areas of human resources, administration, and financial management. In particular, the candidate should have a minimum of 8 years of professional experience and a proven track record in some or all of the following areas at the Board or similar organization: • Administration and operations • Human resource management, including recruiting and retention strategy, performance management, and professional development • Financial management, including budget execution and forecasting • Strategic communications 3) Two or more years leading people, including setting development strategy, establishing aligned performance expectations, and providing clear and actionable feedback. 4) Strategic thinker with demonstrated strong project execution and project management capabilities, analytical skills, political savvy, and conflict mediation skills. 5) Demonstrated experience and commitment to fostering collaboration and employee engagement. 6) Ability to lead and manage staff and projects effectively, set priorities, assess performance, guide staff development and make budgetary recommendations. 7) Ability to balance competing interests among a variety of clients and readily readjust priorities to respond to pressing and changing client demands. Must be able to anticipate and meet the clients’ needs while maintaining high-quality end products. 8) Exceptional organizational savvy and agility as demonstrated by ability to manage across organizational boundaries, building high performing teams, diminishing organizational silos, strengthening teams, and facilitating effective group and team dynamics 9) Requires the ability to communicate effectively, both orally and in writing, with all levels of staff and management. IV. OFFICER SPECIFIC POSITION RESPONSIBILITIES: 1) Acts as responsible steward to the function(s), Division, and Board by demonstrating proficiency in the Board’s espoused competencies. 2) Balances and mitigates key organizational and functional risks where appropriate, and develops and executes sustainable risk mitigation strategies. 3) Fosters a continuous learning culture. 4) Exercises appropriate judgement and decision-making in complex situations. 5) Demonstrates innovation and thought leadership relevant to future-state organizational and functional people strategies. 6) Demonstrates strong leadership and management skills aligned to the Board’s espoused values. 7) Keeps skills and knowledge current and aligned to best practices relative to key rules, regulations, and policies, as well as economic, political, and social trends that affect the organization. Understands near-term and long-term needs for the organization and determines how operations should be positioned to meet such needs. 8) Demonstrates proficiency in political savvy, organizational savvy, and interpersonal communication skills. V. BOARD COMPETENCIES: 1) Decision Quality: Makes timely, thoughtful, strategic decisions 2) Learning Agility: Takes responsibility for building organizational agility 3) Drive for Excellence: Delivers results by developing shared vision and direction for the organization 4) Perspective and Strategic Agility: Leads and acts with the future in mind 5) Collaborative Relationships: Sets the tone for collaborative organization 6) Effective Communication: Effectively speaks and acts on behalf of the Board VI. PERSONAL RELATIONSHIPS: 1) Has frequent contact with members of the Board, both in discussions and through memoranda, regarding matters pertaining to area(s) of responsibility. 2) Has frequent contact with senior staff and other professionals in the division, elsewhere at the Board, and the Reserve Banks regarding matters pertaining to area(s) of responsibility. 3) Has regular contact with all staff in the function(s) to stay connected to the pulse of the division, provide leadership, and act as a role model. 4) Has frequent contact with individuals from other federal agencies, international organizations, and in the private sector regarding the subject matters in area(s) of responsibilities. VII. INTERNAL MANAGEMENT RESPONSIBILITIES 1) Provides guidance, coaching, and feedback to, and conducts performance reviews for managers and other direct reports, and ensures same is provided to all function staff. 2) Responsible for accomplishing approved program objectives for area(s) of responsibility within the financial and staffing resources allocated by the Board and the division's senior management. 3) Participates in the development of the division’s strategic plan, goals, and budget. Recommends program objectives and their priorities for area(s) of responsibility. 4) Recommends personnel actions involving promotions, reclassifications, merit increases, and reassignments or separations in area(s) of responsibility. VIII. POSITION DEMANDS: 1) Ability to exercise independent and sound judgment in establishing objectives for assigned area(s) of responsibility that provide support and services for the division’s and Board’s missions. 2) Ability to translate customer service and organizational development theories and best practices into effective strategies for adoption in area(s) of responsibility to achieve and maintain high levels of customer service. 3) Ability to communicate effectively, both orally and in writing, to the Board and individual members thereof, senior Board staff, other Board and Reserve Bank staff: and staff at other government agencies and in the private sector on complex and technical matters. 4) Ability to be an effective spokesperson and advocate for the Board and the division in outside contacts, which may involve significant business dealings. 5) Ability to operate under pressure to meet deadlines accurately and in a timely manner.
Position: SENIOR VICE PRESIDENT OF OPERATIONS
Reports To: Chief Executive Officer (CEO)
Salary: Dependent on experience
Location: On-Site
ABOUT THE LOVELAND LIVING PLANET AQUARIUM
Loveland Living Planet Aquarium (LLPA) is a 501(c) (3) nonprofit organization that inspires people to explore, discover, and learn about Earth’s diverse ecosystems. A world-class facility, the Aquarium provides learning opportunities for all levels, interests, and ages. Since opening its new facility in Draper in March 2014, the Aquarium has welcomed over eight million visitors. Home to more than 4,000 animals representing 650 species, the Aquarium showcases ecosystems from around the planet including kelp forests, coral reefs, the deep ocean, Antarctic waters, Asian cloud forests, South American rain forests, and the waterways of our home state of Utah. The Rio Tinto Kennecott Plaza includes an outdoor, nine-acre space, virtual reality experience, peaceful gardens, artistic sculptures, and unique event facility. The Aquarium is expanding to create a new 120,000 square foot Science Learning Center to further our mission. Loveland Living Planet Aquarium is accredited by the Association of Zoos and Aquariums (AZA).
JOB SUMMARY
LLPA is seeking a Senior Vice President of Operations to oversee the aquarium’s business performance. The SVP of Operations will be responsible for all aspects of the daily operations of the Loveland Living Planet Aquarium. This position will evaluate the short- and long-term success of LLPA’s exhibits, events, and conservation efforts. The Senior Vice President of Operations will work alongside a senior leadership team to develop and execute long-term financial and strategic goals. This role will leverage procurement and community partnerships to optimize the day-to-day business practices of the aquarium. This role will also ensure daily business practices effectively contribute to long-term aquarium goals, produce maximum efficiency, and adhere to relevant laws, regulations, policies, and accreditation standards.
ESSENTIAL DUTIES & RESPONSIBILITIES
Strategic Leadership
Establish, implement, and communicate the strategic direction of the aquarium’s operations division
Collaborate with senior leadership to develop and meet company goals while supplying expertise and guidance on operations projects and systems
Guide the development, tracking, and reporting of guest and market research to deliver actionable KPIs
Identify, recommend, and implement new processes, technologies, and systems to improve and streamline organizational processes and use of resources and materials.
Ascertain departmental decisions and project plans such as those for staffing, development, material efficiency, hardware acquisitions, and facilities are in line with the organization's business plan and vision
Establish, communicate, and implement operations-related policies, practices, standards, and security measures to ensure effective and consistent support and execution
Review and approve cost-control reports, cost estimates, and staffing requirements for projects
Present periodic performance reports and metrics to the chief executive officer and other leadership
Maintain knowledge of emerging technologies and trends in operations management
Identify training needs and ensure proper training is developed and provided
Develop short- and long-range goals; evaluate results and provide regular reporting of progress towards such goals
Ensure systems and standard operating procedures are up to date; assist in company policy development and documentation
Financial and Contract Management
Manage $15 million+ in operations
Analyze financial statements and establish controls to safeguard funds; review income and costs relative to goals; take corrective action as necessary
Oversee preparation of annual budget for each department managed
Seek additional revenue opportunities and business growth to increase the Aquarium's market share in General Attendance, Membership and Group Sales
Work closely with cafe, facility rental, and gift shop partners to ensure continuity of brand compliance, guest experience, and optimal revenue generation
Manage vendor performance and negotiate vendor contracts
Team and Guest Experience
Train team members on the importance of, and techniques in, providing world-class guest service
Work with Human Resources to drive a diverse and inclusive culture, enhanced with team member engagement, growth, development, etc.; ensure that performance of all department personnel is evaluated regularly and new team members are appropriately trained
Identify opportunities for staff growth and development, and mentor staff to realize the opportunities
Create new, and improve upon current, product and programs for our guests
Work with Marketing Department in advertising opportunities in Utah and other surrounding markets
Continuous Improvement
Ensure best practices in husbandry are in place and that animal collection is healthy and secure
Oversee preparation for and ensure successful AZA accreditation and maintenance of accredited status
Interface with other local attraction associations and attend professional networking meetings to keep up-to-date on current information and developments in the industry
Work closely with vendors and IT staff to develop and customize ticketing software, address hardware needs and to oversee use of the system
Partner with IT to ensure network function and security
Ensure systems and standard operating procedures are up to date
Oversee regulatory compliance with all policies and procedures and monitor the internal control environment of departments
Maintain emergency response and safety preparedness and procedures
REQUIRED QUALIFICATIONS
Education
Bachelor’s degree in an industry-related field, such as (but not limited to) Business Administration, Hospitality Management, Economics, Finance, or Organizational Leadership
Experience
10 years of professional, on-the -job experience, at least 5 of those years must be in aquariums, zoos, or hospitality and attractions
Skills and Abilities
Strong administrative skills
Ability to lead, motivate, delegate, upskill, coach, and resolve conflict among direct reports, team members and peers
Creative problem-solver with the capability to improve the quality of current practices and procedures
Skilled analyst of records and trends in order to create an effective data-driven strategy
Out-of-the-box thinker who understands the power of marketing/public relations and has a successful track record in driving the adoption of technology products and services
An energetic, creative, and credible leader with high ethical standards
Proven ability to cope with conflict, stress, and crisis situations
Thorough knowledge of animal wellness standards
Excellent verbal and written communication skills
Capable of meeting performance standards and deadlines even in high-pressure situations
Proficient with digital workplace solutions including, but not limited to, Microsoft Office, Adobe Creative Cloud, accounting and ticketing software
Physical Requirements :
A successful candidate will be able to perform the following physical requirements with or without reasonable accommodation
Travel in- and outside the facility to conduct safety inspections
Prolonged periods sitting at a desk and working on a computer
Stand, stoop, kneel, crouch, crawl, and run
Close vision, distance vision, peripheral vision, and depth perception
Routinely lift and move up to 50 pounds
Working hours may include evenings, holidays, and weekends
While this job description attempts to describe the essential functions of the position, it does not prescribe or restrict the tasks that may be assigned. It does not restrict management’s right to assign or reassign duties or responsibilities to this job at any time. The overall work environment while performing this job includes exposure to weather conditions and the noise level is usually moderate. The employee is expected to adhere to all policies and to act as a role model in the adherence to the policies.
Aug 29, 2023
Full time
Position: SENIOR VICE PRESIDENT OF OPERATIONS
Reports To: Chief Executive Officer (CEO)
Salary: Dependent on experience
Location: On-Site
ABOUT THE LOVELAND LIVING PLANET AQUARIUM
Loveland Living Planet Aquarium (LLPA) is a 501(c) (3) nonprofit organization that inspires people to explore, discover, and learn about Earth’s diverse ecosystems. A world-class facility, the Aquarium provides learning opportunities for all levels, interests, and ages. Since opening its new facility in Draper in March 2014, the Aquarium has welcomed over eight million visitors. Home to more than 4,000 animals representing 650 species, the Aquarium showcases ecosystems from around the planet including kelp forests, coral reefs, the deep ocean, Antarctic waters, Asian cloud forests, South American rain forests, and the waterways of our home state of Utah. The Rio Tinto Kennecott Plaza includes an outdoor, nine-acre space, virtual reality experience, peaceful gardens, artistic sculptures, and unique event facility. The Aquarium is expanding to create a new 120,000 square foot Science Learning Center to further our mission. Loveland Living Planet Aquarium is accredited by the Association of Zoos and Aquariums (AZA).
JOB SUMMARY
LLPA is seeking a Senior Vice President of Operations to oversee the aquarium’s business performance. The SVP of Operations will be responsible for all aspects of the daily operations of the Loveland Living Planet Aquarium. This position will evaluate the short- and long-term success of LLPA’s exhibits, events, and conservation efforts. The Senior Vice President of Operations will work alongside a senior leadership team to develop and execute long-term financial and strategic goals. This role will leverage procurement and community partnerships to optimize the day-to-day business practices of the aquarium. This role will also ensure daily business practices effectively contribute to long-term aquarium goals, produce maximum efficiency, and adhere to relevant laws, regulations, policies, and accreditation standards.
ESSENTIAL DUTIES & RESPONSIBILITIES
Strategic Leadership
Establish, implement, and communicate the strategic direction of the aquarium’s operations division
Collaborate with senior leadership to develop and meet company goals while supplying expertise and guidance on operations projects and systems
Guide the development, tracking, and reporting of guest and market research to deliver actionable KPIs
Identify, recommend, and implement new processes, technologies, and systems to improve and streamline organizational processes and use of resources and materials.
Ascertain departmental decisions and project plans such as those for staffing, development, material efficiency, hardware acquisitions, and facilities are in line with the organization's business plan and vision
Establish, communicate, and implement operations-related policies, practices, standards, and security measures to ensure effective and consistent support and execution
Review and approve cost-control reports, cost estimates, and staffing requirements for projects
Present periodic performance reports and metrics to the chief executive officer and other leadership
Maintain knowledge of emerging technologies and trends in operations management
Identify training needs and ensure proper training is developed and provided
Develop short- and long-range goals; evaluate results and provide regular reporting of progress towards such goals
Ensure systems and standard operating procedures are up to date; assist in company policy development and documentation
Financial and Contract Management
Manage $15 million+ in operations
Analyze financial statements and establish controls to safeguard funds; review income and costs relative to goals; take corrective action as necessary
Oversee preparation of annual budget for each department managed
Seek additional revenue opportunities and business growth to increase the Aquarium's market share in General Attendance, Membership and Group Sales
Work closely with cafe, facility rental, and gift shop partners to ensure continuity of brand compliance, guest experience, and optimal revenue generation
Manage vendor performance and negotiate vendor contracts
Team and Guest Experience
Train team members on the importance of, and techniques in, providing world-class guest service
Work with Human Resources to drive a diverse and inclusive culture, enhanced with team member engagement, growth, development, etc.; ensure that performance of all department personnel is evaluated regularly and new team members are appropriately trained
Identify opportunities for staff growth and development, and mentor staff to realize the opportunities
Create new, and improve upon current, product and programs for our guests
Work with Marketing Department in advertising opportunities in Utah and other surrounding markets
Continuous Improvement
Ensure best practices in husbandry are in place and that animal collection is healthy and secure
Oversee preparation for and ensure successful AZA accreditation and maintenance of accredited status
Interface with other local attraction associations and attend professional networking meetings to keep up-to-date on current information and developments in the industry
Work closely with vendors and IT staff to develop and customize ticketing software, address hardware needs and to oversee use of the system
Partner with IT to ensure network function and security
Ensure systems and standard operating procedures are up to date
Oversee regulatory compliance with all policies and procedures and monitor the internal control environment of departments
Maintain emergency response and safety preparedness and procedures
REQUIRED QUALIFICATIONS
Education
Bachelor’s degree in an industry-related field, such as (but not limited to) Business Administration, Hospitality Management, Economics, Finance, or Organizational Leadership
Experience
10 years of professional, on-the -job experience, at least 5 of those years must be in aquariums, zoos, or hospitality and attractions
Skills and Abilities
Strong administrative skills
Ability to lead, motivate, delegate, upskill, coach, and resolve conflict among direct reports, team members and peers
Creative problem-solver with the capability to improve the quality of current practices and procedures
Skilled analyst of records and trends in order to create an effective data-driven strategy
Out-of-the-box thinker who understands the power of marketing/public relations and has a successful track record in driving the adoption of technology products and services
An energetic, creative, and credible leader with high ethical standards
Proven ability to cope with conflict, stress, and crisis situations
Thorough knowledge of animal wellness standards
Excellent verbal and written communication skills
Capable of meeting performance standards and deadlines even in high-pressure situations
Proficient with digital workplace solutions including, but not limited to, Microsoft Office, Adobe Creative Cloud, accounting and ticketing software
Physical Requirements :
A successful candidate will be able to perform the following physical requirements with or without reasonable accommodation
Travel in- and outside the facility to conduct safety inspections
Prolonged periods sitting at a desk and working on a computer
Stand, stoop, kneel, crouch, crawl, and run
Close vision, distance vision, peripheral vision, and depth perception
Routinely lift and move up to 50 pounds
Working hours may include evenings, holidays, and weekends
While this job description attempts to describe the essential functions of the position, it does not prescribe or restrict the tasks that may be assigned. It does not restrict management’s right to assign or reassign duties or responsibilities to this job at any time. The overall work environment while performing this job includes exposure to weather conditions and the noise level is usually moderate. The employee is expected to adhere to all policies and to act as a role model in the adherence to the policies.
Org. Setting and Reporting
This position is located in the Engineering Support Section (ESS), Sourcing Support Service in the Logistics Division, Office of Supply Chain Management, Department of Operational Support (DOS) at Headquarters. The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Umoja Coordination Service, Global Service Centre and the Enabling and Outreach Service. The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. The incumbent will report to the Chief of Sourcing Support Service or designated official.
Responsibilities
Within delegated authority, the Chief, Engineering Support Section (ESS) will be responsible for the following duties: • Directs the work of the Section, manages its resources and exercises supervisory control over the professional execution of the work carried out within ESS, ensuring that missions' engineering support requirements are met in accordance with established policies, procedures and standards in the most efficient and expeditious manner. • Oversees and coordinates the Section's ongoing support activities by directing responses to operational requirements, defining issues and means, taking decisions and rendering advice on the resolution of complex engineering support problems of great intricacy, monitoring/following-up on matters for which the Section has responsibility and approving all outgoing correspondence. • Establishes a broad range of performance goals (short- and long-term) and improvement projects for the Engineering Support Section to enhance responsiveness and efficiency of the engineering support to field missions, and monitors their implementation and related achievements. • Ensures the timely and responsive implementation of the Performance Appraisal System (PAS) within the Section and provides general guidance and counseling to the staff of the Section as necessary. • Provides general engineering policy guidance, technical support and specialist advice on the complex, multi-faceted civilian and military engineering support activities, such as vertical and horizontal construction projects; buildings management activities; technical services including maintenance, repair and rehabilitation programmes; engineering contracts such as specialized support services; and the acquisition of engineering/construction related equipment goods and related assets. • Establishes and manages a portfolio of contracts to meet engineering related requirements in accordance with established policies, developed programmes and category management strategies, with a total value in excess of US$ 160 million annually. • Supports the overall management and control of UN-owned facilities, infrastructure and engineering equipment, which involves asset redistribution, establishment of types and quantities of engineering assets to be kept on stockpile and decisions on priorities for engineering assets required by field missions. • Undertakes periodic inspection visits to field missions to remain current on problems and features of the construction, building management and military (combat) engineering related support operations. • Develops strategy and direction for the engineering support in field missions, determines corresponding support concepts and generic resource requirements, entailing the formulation or updating of policies, procedures and practices, including, but not limited to the development of improved-programming methods, the updating of engineering related documentation contained in the logistics directives and other field operations related manuals, and the collaboration in developing better contracting policies and contracts management procedures. • Oversees the development, implementation and up-dating of comprehensive guidelines and contingency plans on the engineering support in field missions, such as accommodation and other engineering standards, scales of issue, standardization of equipment, property control, memoranda of understanding, guidelines to troop contributing countries and Letters of Assist, and liaises on these issues with the counterparts in field missions, DOS and other Departments within the Secretariat. • Initiates, in liaison with other Divisions and Services of the Office of Supply Chain Management and counterparts in other Departments and UN Agencies, the long-range development planning for an efficient establishment, sustainment and liquidation of prospective UN peace-keeping or other missions and directs the formulation of corresponding master plans and procedures pertaining to engineering support aspects. • Deputizes for the Service Chief during absences. • Approves draft response to internal and external Audit notes, observations, or management letters on issues under the purview of the Section. Initiates remedial action as required. • Maintains close contacts or liaison with other offices in and outside of the Secretariat to ensure free exchange of information and provision of full assistance and co-operation on engineering and related support matters in connection with peace-keeping and other field mission activities. • Participates in initial, periodic and exit discussions and briefings with SRSGs, Force Commanders, Chief Military Observers, Chiefs of Staff, Chief Administrative Officers (CAO/DOA) and other senior officials of peace-keeping and other field missions. • Liaises with Executive Office (HQCSS) on matters relating to the Section's resource requirements such as staffing, personnel administration, equipment and supplies.
Competencies
• Professionalism: Ability to apply engineering skills and to participate in engineering projects, including preparation of requirements, research of data and implement innovative solutions. Ability to identify and analyze engineering data of significant depth and complexity. Ability to manage resources, coordinate and monitor progress and results. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Managerial Competencies • Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent degree) in civil, mechanical or electrical engineering, Supply Chain Management or other related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
• A minimum of 10 years of progressively responsible experience in engineering, supply chain management, logistics planning, contract management, or related field is required. • A minimum of 2 years of practical experience in the planning and support of field operations (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable. • Supervisory experience and project management for large complex engineering projects is desirable. • Experience in developing and measuring performance indicators for engineering projects is desirable. • Experience in the development and implementation of innovative engineering solutions, including renewable energy solutions, is desirable. • Experience in research and development of sourcing solutions for engineering requirements, including establishing long term agreements is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
• This position is temporarily available as soon as possible for six months, with a possibility of an extension. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Apr 19, 2022
Seasonal
Org. Setting and Reporting
This position is located in the Engineering Support Section (ESS), Sourcing Support Service in the Logistics Division, Office of Supply Chain Management, Department of Operational Support (DOS) at Headquarters. The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Umoja Coordination Service, Global Service Centre and the Enabling and Outreach Service. The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. The incumbent will report to the Chief of Sourcing Support Service or designated official.
Responsibilities
Within delegated authority, the Chief, Engineering Support Section (ESS) will be responsible for the following duties: • Directs the work of the Section, manages its resources and exercises supervisory control over the professional execution of the work carried out within ESS, ensuring that missions' engineering support requirements are met in accordance with established policies, procedures and standards in the most efficient and expeditious manner. • Oversees and coordinates the Section's ongoing support activities by directing responses to operational requirements, defining issues and means, taking decisions and rendering advice on the resolution of complex engineering support problems of great intricacy, monitoring/following-up on matters for which the Section has responsibility and approving all outgoing correspondence. • Establishes a broad range of performance goals (short- and long-term) and improvement projects for the Engineering Support Section to enhance responsiveness and efficiency of the engineering support to field missions, and monitors their implementation and related achievements. • Ensures the timely and responsive implementation of the Performance Appraisal System (PAS) within the Section and provides general guidance and counseling to the staff of the Section as necessary. • Provides general engineering policy guidance, technical support and specialist advice on the complex, multi-faceted civilian and military engineering support activities, such as vertical and horizontal construction projects; buildings management activities; technical services including maintenance, repair and rehabilitation programmes; engineering contracts such as specialized support services; and the acquisition of engineering/construction related equipment goods and related assets. • Establishes and manages a portfolio of contracts to meet engineering related requirements in accordance with established policies, developed programmes and category management strategies, with a total value in excess of US$ 160 million annually. • Supports the overall management and control of UN-owned facilities, infrastructure and engineering equipment, which involves asset redistribution, establishment of types and quantities of engineering assets to be kept on stockpile and decisions on priorities for engineering assets required by field missions. • Undertakes periodic inspection visits to field missions to remain current on problems and features of the construction, building management and military (combat) engineering related support operations. • Develops strategy and direction for the engineering support in field missions, determines corresponding support concepts and generic resource requirements, entailing the formulation or updating of policies, procedures and practices, including, but not limited to the development of improved-programming methods, the updating of engineering related documentation contained in the logistics directives and other field operations related manuals, and the collaboration in developing better contracting policies and contracts management procedures. • Oversees the development, implementation and up-dating of comprehensive guidelines and contingency plans on the engineering support in field missions, such as accommodation and other engineering standards, scales of issue, standardization of equipment, property control, memoranda of understanding, guidelines to troop contributing countries and Letters of Assist, and liaises on these issues with the counterparts in field missions, DOS and other Departments within the Secretariat. • Initiates, in liaison with other Divisions and Services of the Office of Supply Chain Management and counterparts in other Departments and UN Agencies, the long-range development planning for an efficient establishment, sustainment and liquidation of prospective UN peace-keeping or other missions and directs the formulation of corresponding master plans and procedures pertaining to engineering support aspects. • Deputizes for the Service Chief during absences. • Approves draft response to internal and external Audit notes, observations, or management letters on issues under the purview of the Section. Initiates remedial action as required. • Maintains close contacts or liaison with other offices in and outside of the Secretariat to ensure free exchange of information and provision of full assistance and co-operation on engineering and related support matters in connection with peace-keeping and other field mission activities. • Participates in initial, periodic and exit discussions and briefings with SRSGs, Force Commanders, Chief Military Observers, Chiefs of Staff, Chief Administrative Officers (CAO/DOA) and other senior officials of peace-keeping and other field missions. • Liaises with Executive Office (HQCSS) on matters relating to the Section's resource requirements such as staffing, personnel administration, equipment and supplies.
Competencies
• Professionalism: Ability to apply engineering skills and to participate in engineering projects, including preparation of requirements, research of data and implement innovative solutions. Ability to identify and analyze engineering data of significant depth and complexity. Ability to manage resources, coordinate and monitor progress and results. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Managerial Competencies • Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent degree) in civil, mechanical or electrical engineering, Supply Chain Management or other related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
• A minimum of 10 years of progressively responsible experience in engineering, supply chain management, logistics planning, contract management, or related field is required. • A minimum of 2 years of practical experience in the planning and support of field operations (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable. • Supervisory experience and project management for large complex engineering projects is desirable. • Experience in developing and measuring performance indicators for engineering projects is desirable. • Experience in the development and implementation of innovative engineering solutions, including renewable energy solutions, is desirable. • Experience in research and development of sourcing solutions for engineering requirements, including establishing long term agreements is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
• This position is temporarily available as soon as possible for six months, with a possibility of an extension. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Human Resources Director
Number of vacancies: 1
Salary Range: $82,000-$90,000 Based on Qualifications
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of Human Resources Director. The EEC promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity. The Commission's activities range from overseeing annual ethics training to enforcing the Ethics Act for all employees of the executive branch of State government. The EEC also provides independent oversight of the procurement process. The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer.
The staff members of the Executive Ethics Commission are dedicated public servants focused on providing exceptional service and valuable results to the people we serve. The Human Resources Director is joining the agency as the new Executive Director continues to modernize the agency’s operations. The ideal candidate will serve as a dynamic leader who aligns and executes HR strategy to contribute to the agency’s success. This role will be instrumental in shaping the agency’s culture, supporting agency strategies, and developing a talent pipeline necessary to make an impact.
The ideal candidate will be a process-driven individual with strong hands-on experience creating strategy and aligning policies, programs, and practices with industry best practices and applicable laws. Individuals who can navigate complex challenges and think and plan strategically, while balancing the rules of human resources with humanity, compassion, and care for our team. We are looking for a dependable person who meets commitments and is committed to professional development. We endeavor to own our decisions and our mistakes but celebrate our achievements.
The Human Resources Director will guide and coordinate the implementation of policies and manage the services, practices, and programs of the Human Resources Unit. The Director will also ensure human resource practices, objectives, policies, and procedures utilized within the EEC are compliant with applicable laws, rules, and regulations, and applicable executive orders.
Responsibilities of the Human Resources Director include:
Lead a Human Resources team focused on driving accountability.
Manage and administer the various HR functions such as policy development and implementation, recruitment, compensation, learning and development, employee relations, personnel file management, record keeping, as well as compliance.
Communicate, model, and enforce agency values.
Respond to employees regarding employee relation issues.
Advise department managers on all personnel matters, including employee relation issues; Performance, Growth and Achievement Plan (PGAP); wage and salary reviews; and other employment matters.
Develop, manage, and conduct new employee orientation and manager training.
Own the talent management life cycle with proactive workforce planning, talent acquisition, performance management, organizational design, and employee experience.
Provide direction and consultation on emerging trends and evolving recruiting practices for talent.
Develop and utilize metrics and reports to ensure productivity and effectiveness of recruiting efforts.
Ensure a safe work environment.
Support the agency by assisting with the creation and implementation of Diversity, Equity and Inclusion initiatives and action plans.
Manager and direct the HR Representative and other junior members of the HR team.
Develop and maintain a strong, interactive relationship with all HR team members, as well as assist with their professional development.
Serve as State Retirement Coordinator, Group Insurance Representative, Family Medical Leave Act (FMLA) Coordinator, and American with Disabilities Act (ADA) Coordinator.
Coordinate the planning and host the EEC All Employee Bi-Annual Forum.
Serve as administrator of the electronic Central Time and Attendance System (CTAS) and eTime; establish and maintain electronic employee timekeeping records through CTAS and eTime; oversee submission of and maintain hard-copy timekeeping records for employees unable to participate in CTAS and eTime.
Provide support to the Office Administrator with payroll.
Ensures human resource practices, objectives, policies, and procedures utilized within the EEC are compliant with applicable laws, rules, and policies by researching laws and statutes, and implementing and updating practices, policies and procedures as needed.
Manage special projects as needed and all other tasks or activities needed for the achievement of agency goals.
Minimum Requirements:
To become a part of this energetic and exceptional organization the Human Resources Director must possess the following qualifications and skills:
Bachelor’s degree
7+ years of progressive Human Resources experience with evidence of aligning HR strategy to business strategies.
Extensive knowledge of human resources as well as laws, rules, policies, and best practices regarding human resources.
Extensive demonstrated knowledge of Microsoft Office applications as well as working knowledge of video conferencing software such as WebEx, Teams, and/or Zoom.
Demonstrated ability to exercise sound judgment and discretion.
Ability to maintain objectivity and confidentiality while addressing employee and agency issues.
Excellent interpersonal skills and ability to maintain cooperative working relationships.
Ability to communicate well, both verbally and written.
Proven leadership, project management, and time management skills.
Strong functional leadership with team skills to support the agency’s needs.
Solid business acumen, management reporting, and problem-solving skills.
Preferred Requirements:
Bachelor’s degree or higher in Human Resources or a related field.
8+ years of progressive Human Resources experience with evidence of aligning HR strategy to business strategies.
Evidence of continued education regarding Human Resources.
Demonstrated ability to use Human Resource information applications and learn HCM and SAP
Human Resources Certification.
Evidence of intermediate + knowledge of Microsoft Office applications (including but not limited to Word, Excel, Forms, Lists, Planner etc.)
Office Information The Human Resources Director will report to the Chief Counsel of Human Resources/Senior Counsel. The HR Director will work in a collaborative environment, interacting with state employees and the public via email, mail, telephone, WebEx, Zoom, Microsoft Teams, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building, Room 515
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with generous health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services.
Agency Contact: Executive Ethics Commission Human Resources Office: EEC.HR@illinois.gov
How to Apply: Email a resume and cover letter to EEC.HR@illinois.gov by 4:30pm on Friday, April 5, 2021.
NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Mar 22, 2021
Full time
Human Resources Director
Number of vacancies: 1
Salary Range: $82,000-$90,000 Based on Qualifications
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of Human Resources Director. The EEC promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity. The Commission's activities range from overseeing annual ethics training to enforcing the Ethics Act for all employees of the executive branch of State government. The EEC also provides independent oversight of the procurement process. The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer.
The staff members of the Executive Ethics Commission are dedicated public servants focused on providing exceptional service and valuable results to the people we serve. The Human Resources Director is joining the agency as the new Executive Director continues to modernize the agency’s operations. The ideal candidate will serve as a dynamic leader who aligns and executes HR strategy to contribute to the agency’s success. This role will be instrumental in shaping the agency’s culture, supporting agency strategies, and developing a talent pipeline necessary to make an impact.
The ideal candidate will be a process-driven individual with strong hands-on experience creating strategy and aligning policies, programs, and practices with industry best practices and applicable laws. Individuals who can navigate complex challenges and think and plan strategically, while balancing the rules of human resources with humanity, compassion, and care for our team. We are looking for a dependable person who meets commitments and is committed to professional development. We endeavor to own our decisions and our mistakes but celebrate our achievements.
The Human Resources Director will guide and coordinate the implementation of policies and manage the services, practices, and programs of the Human Resources Unit. The Director will also ensure human resource practices, objectives, policies, and procedures utilized within the EEC are compliant with applicable laws, rules, and regulations, and applicable executive orders.
Responsibilities of the Human Resources Director include:
Lead a Human Resources team focused on driving accountability.
Manage and administer the various HR functions such as policy development and implementation, recruitment, compensation, learning and development, employee relations, personnel file management, record keeping, as well as compliance.
Communicate, model, and enforce agency values.
Respond to employees regarding employee relation issues.
Advise department managers on all personnel matters, including employee relation issues; Performance, Growth and Achievement Plan (PGAP); wage and salary reviews; and other employment matters.
Develop, manage, and conduct new employee orientation and manager training.
Own the talent management life cycle with proactive workforce planning, talent acquisition, performance management, organizational design, and employee experience.
Provide direction and consultation on emerging trends and evolving recruiting practices for talent.
Develop and utilize metrics and reports to ensure productivity and effectiveness of recruiting efforts.
Ensure a safe work environment.
Support the agency by assisting with the creation and implementation of Diversity, Equity and Inclusion initiatives and action plans.
Manager and direct the HR Representative and other junior members of the HR team.
Develop and maintain a strong, interactive relationship with all HR team members, as well as assist with their professional development.
Serve as State Retirement Coordinator, Group Insurance Representative, Family Medical Leave Act (FMLA) Coordinator, and American with Disabilities Act (ADA) Coordinator.
Coordinate the planning and host the EEC All Employee Bi-Annual Forum.
Serve as administrator of the electronic Central Time and Attendance System (CTAS) and eTime; establish and maintain electronic employee timekeeping records through CTAS and eTime; oversee submission of and maintain hard-copy timekeeping records for employees unable to participate in CTAS and eTime.
Provide support to the Office Administrator with payroll.
Ensures human resource practices, objectives, policies, and procedures utilized within the EEC are compliant with applicable laws, rules, and policies by researching laws and statutes, and implementing and updating practices, policies and procedures as needed.
Manage special projects as needed and all other tasks or activities needed for the achievement of agency goals.
Minimum Requirements:
To become a part of this energetic and exceptional organization the Human Resources Director must possess the following qualifications and skills:
Bachelor’s degree
7+ years of progressive Human Resources experience with evidence of aligning HR strategy to business strategies.
Extensive knowledge of human resources as well as laws, rules, policies, and best practices regarding human resources.
Extensive demonstrated knowledge of Microsoft Office applications as well as working knowledge of video conferencing software such as WebEx, Teams, and/or Zoom.
Demonstrated ability to exercise sound judgment and discretion.
Ability to maintain objectivity and confidentiality while addressing employee and agency issues.
Excellent interpersonal skills and ability to maintain cooperative working relationships.
Ability to communicate well, both verbally and written.
Proven leadership, project management, and time management skills.
Strong functional leadership with team skills to support the agency’s needs.
Solid business acumen, management reporting, and problem-solving skills.
Preferred Requirements:
Bachelor’s degree or higher in Human Resources or a related field.
8+ years of progressive Human Resources experience with evidence of aligning HR strategy to business strategies.
Evidence of continued education regarding Human Resources.
Demonstrated ability to use Human Resource information applications and learn HCM and SAP
Human Resources Certification.
Evidence of intermediate + knowledge of Microsoft Office applications (including but not limited to Word, Excel, Forms, Lists, Planner etc.)
Office Information The Human Resources Director will report to the Chief Counsel of Human Resources/Senior Counsel. The HR Director will work in a collaborative environment, interacting with state employees and the public via email, mail, telephone, WebEx, Zoom, Microsoft Teams, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building, Room 515
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with generous health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services.
Agency Contact: Executive Ethics Commission Human Resources Office: EEC.HR@illinois.gov
How to Apply: Email a resume and cover letter to EEC.HR@illinois.gov by 4:30pm on Friday, April 5, 2021.
NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
· The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
· Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process.
· On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
· Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
· Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
· Institutes necessary training to further the understanding of the procurement process and for staff development.
· Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
· Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
· Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
· Candidate must have one of the following certifications: Universal Public Procurement Certification Council (UPPCC) Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO), or the Institute for Supply Management (ISM) Certified Professional in Supply Management (CPSM) or Certified Professional in Supplier Diversity (CPSD).
· Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
· Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
· Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
· Ability to encourage and build mutual trust, respect, and cooperation among team members.
· Must be skilled in management of one's own time and able to work independently
Preferences:
· At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
· Familiarity with the Illinois Procurement Code
· Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours. The EEC currently offers a number of flexible work schedule options. We are currently working remotely in response to the COVID-19 pandemic.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per
calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Contact Christine.Lazarides@illinois.gov for more information on work hours and benefits.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above:
· A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
· A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393
Oct 19, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
· The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
· Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process.
· On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
· Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
· Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
· Institutes necessary training to further the understanding of the procurement process and for staff development.
· Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
· Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
· Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
· Candidate must have one of the following certifications: Universal Public Procurement Certification Council (UPPCC) Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO), or the Institute for Supply Management (ISM) Certified Professional in Supply Management (CPSM) or Certified Professional in Supplier Diversity (CPSD).
· Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
· Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
· Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
· Ability to encourage and build mutual trust, respect, and cooperation among team members.
· Must be skilled in management of one's own time and able to work independently
Preferences:
· At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
· Familiarity with the Illinois Procurement Code
· Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours. The EEC currently offers a number of flexible work schedule options. We are currently working remotely in response to the COVID-19 pandemic.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per
calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Contact Christine.Lazarides@illinois.gov for more information on work hours and benefits.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above:
· A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
· A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process. (CPO-GS)
On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
Institutes necessary training to further the understanding of the procurement process and for staff development.
Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members.
Must be skilled in management of one's own time and able to work independently.
The SPO is appointed by the Chief Procurement Officer to a term of five years beginning on the date of the officer's appointment. By law, the SPO must be able to receive certification by the Universal Public Procurement Certification Council (UPPCC) or the Institute for Supply Management (ISM) within 30 months of appointment. Prerequisites to testing for certification include:
UPPCC:
With a Degree (Completion of a 2-year, post-secondary education program that results in a degree, diploma or certificate):
3 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
Without a Degree :
5 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
For detailed information on becoming certified with UPPCC please visit https://www.uppcc.org/Certification
ISM:
Three years of full-time, professional supply management experience (nonclerical and nonsupport) with a bachelor's degree from a regionally accredited institution or international equivalent; or
Five years of full-time, professional supply management experience (nonclerical and nonsupport) without a qualified bachelor's degree.
For detailed information on becoming certified with ISM please visit : ISM - Certification - Certification Process
Preferences:
At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
Current certification by the UPPCC as a Certified Professional Public Buyer or as a Certified Public Procurement Officer.
Familiarity with the Illinois Procurement Code.
Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours. The EEC currently offers a number of flexible work schedule options. We are currently working remotely in response to the COVID-19 pandemic.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Contact Christine.Lazarides@illinois.gov for more information on work hours and benefits.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above:
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Oct 06, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process. (CPO-GS)
On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
Institutes necessary training to further the understanding of the procurement process and for staff development.
Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members.
Must be skilled in management of one's own time and able to work independently.
The SPO is appointed by the Chief Procurement Officer to a term of five years beginning on the date of the officer's appointment. By law, the SPO must be able to receive certification by the Universal Public Procurement Certification Council (UPPCC) or the Institute for Supply Management (ISM) within 30 months of appointment. Prerequisites to testing for certification include:
UPPCC:
With a Degree (Completion of a 2-year, post-secondary education program that results in a degree, diploma or certificate):
3 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
Without a Degree :
5 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
For detailed information on becoming certified with UPPCC please visit https://www.uppcc.org/Certification
ISM:
Three years of full-time, professional supply management experience (nonclerical and nonsupport) with a bachelor's degree from a regionally accredited institution or international equivalent; or
Five years of full-time, professional supply management experience (nonclerical and nonsupport) without a qualified bachelor's degree.
For detailed information on becoming certified with ISM please visit : ISM - Certification - Certification Process
Preferences:
At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
Current certification by the UPPCC as a Certified Professional Public Buyer or as a Certified Public Procurement Officer.
Familiarity with the Illinois Procurement Code.
Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours. The EEC currently offers a number of flexible work schedule options. We are currently working remotely in response to the COVID-19 pandemic.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Contact Christine.Lazarides@illinois.gov for more information on work hours and benefits.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above:
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks an administrative and HR assistant for a position with the EEC administrative office. Under general direction of Executive Ethics Commission (EEC) Administrative Office staff, this position performs a variety of complex, specialized clerical and administrative duties for the EEC’s Administrative Office.
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing chief procurement officers (CPOs). The CPOs are subject-matter experts on procurement an maintain their independence on procurement decisions as set forth in the Illinois Procurement Code.
Responsibilities include, under direction of the EEC General Counsel or the EEC Office Administrator
Serving as the main receptionist for the EEC Administrative Office, greeting visitors who enter the EEC's Administrative Office. Answering phones, taking messages, and transferring calls to appropriate parties.
Assisting HR with professional development and training programs, recruitment of staff, and analysis of job applicants.
Assisting administrative office staff with organizing and maintaining ex-parte communication files, revolving door files, case files including payment information if applicable, and ethics officer appointment letters files.
Assisting General Counsel with establishing and managing EEC record retention schedules, including appropriate disposal of records as approved by the Illinois State Records Commission.
Assisting administrative office staff in preparation and distribution of notices, letters, memorandums, and reports as needed. Assisting with EEC styling for all forms, memos and documents. Utilizing the Microsoft Office Suite to generate documents and reports.
Serving as official receiving officer for all equipment and supplies. Date stamping, reading, sorting, and distributing incoming mail.
Maintaining and updating EEC Staff Directory on EEC SharePoint, the State of Illinois Phone Directory, and the EEC.All Users list.
Performing general office support duties such as scanning files, photocopying, collating, and faxing.
Minimum Requirements
Knowledge, skill and mental development equivalent to completion of four years of college.
Two years of experience in a public or private organization which includes customer service experience and preferably with experience in accounting, payroll, or human resources.
Working knowledge of Microsoft Office Suite, specifically with proficiency in Word, Excel and PowerPoint.
Working knowledge of inventory and other control methods and procedures.
Ability to develop, implement, and evaluate new and revised methods, procedures and performance standards.
Ability to exercise good judgment and discretion and maintain confidentiality.
Ability to establish and maintain cooperative working relationships.
Preferences
Courses in public or business administration and organizational management/human resources.
Office Information The members of the administrative staff work in a collaborative environment, subject to the direction of the EEC General Counsel or the EEC Office Administrator. Successful members of this team have a demonstrated interest in, enthusiasm for, and commitment to public service. The desired candidate is self-motivated, with an ability to resolve issues with a resourceful, independent attitude. The work location is an office setting, requiring business casual or business dress attire.
Work Hours
This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Work Location
Illinois Executive Ethics Commission
401 South Spring Street
William Stratton Building, Room 515
Springfield, Illinois 62706
This position is not covered by the Personnel Code and not subject to collective bargaining. It does not require a current grade from Central Management Services. Employees of the Executive Ethics Commission are not permitted to hold public office or engage in certain political activity. Agency Contact
Christine Lazarides
Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
Christine.Lazarides@illinois.gov
How to Apply For full consideration, applicants should email the following to Christine.Lazarides@illinois.gov by 4:30 p.m. on Thursday, August 20, 2020:
A letter of interest, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position.
A detailed resume.
Contact information for three professional references. For questions regarding whether a reference is appropriate, please email the Agency Contact.
Special Note: Interviews for this position will be conducted via WebEx video. Please ensure that you have audio and video connection capabilities. Interviews are expected to begin the week of September 14, 2020.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Jul 31, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks an administrative and HR assistant for a position with the EEC administrative office. Under general direction of Executive Ethics Commission (EEC) Administrative Office staff, this position performs a variety of complex, specialized clerical and administrative duties for the EEC’s Administrative Office.
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing chief procurement officers (CPOs). The CPOs are subject-matter experts on procurement an maintain their independence on procurement decisions as set forth in the Illinois Procurement Code.
Responsibilities include, under direction of the EEC General Counsel or the EEC Office Administrator
Serving as the main receptionist for the EEC Administrative Office, greeting visitors who enter the EEC's Administrative Office. Answering phones, taking messages, and transferring calls to appropriate parties.
Assisting HR with professional development and training programs, recruitment of staff, and analysis of job applicants.
Assisting administrative office staff with organizing and maintaining ex-parte communication files, revolving door files, case files including payment information if applicable, and ethics officer appointment letters files.
Assisting General Counsel with establishing and managing EEC record retention schedules, including appropriate disposal of records as approved by the Illinois State Records Commission.
Assisting administrative office staff in preparation and distribution of notices, letters, memorandums, and reports as needed. Assisting with EEC styling for all forms, memos and documents. Utilizing the Microsoft Office Suite to generate documents and reports.
Serving as official receiving officer for all equipment and supplies. Date stamping, reading, sorting, and distributing incoming mail.
Maintaining and updating EEC Staff Directory on EEC SharePoint, the State of Illinois Phone Directory, and the EEC.All Users list.
Performing general office support duties such as scanning files, photocopying, collating, and faxing.
Minimum Requirements
Knowledge, skill and mental development equivalent to completion of four years of college.
Two years of experience in a public or private organization which includes customer service experience and preferably with experience in accounting, payroll, or human resources.
Working knowledge of Microsoft Office Suite, specifically with proficiency in Word, Excel and PowerPoint.
Working knowledge of inventory and other control methods and procedures.
Ability to develop, implement, and evaluate new and revised methods, procedures and performance standards.
Ability to exercise good judgment and discretion and maintain confidentiality.
Ability to establish and maintain cooperative working relationships.
Preferences
Courses in public or business administration and organizational management/human resources.
Office Information The members of the administrative staff work in a collaborative environment, subject to the direction of the EEC General Counsel or the EEC Office Administrator. Successful members of this team have a demonstrated interest in, enthusiasm for, and commitment to public service. The desired candidate is self-motivated, with an ability to resolve issues with a resourceful, independent attitude. The work location is an office setting, requiring business casual or business dress attire.
Work Hours
This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Work Location
Illinois Executive Ethics Commission
401 South Spring Street
William Stratton Building, Room 515
Springfield, Illinois 62706
This position is not covered by the Personnel Code and not subject to collective bargaining. It does not require a current grade from Central Management Services. Employees of the Executive Ethics Commission are not permitted to hold public office or engage in certain political activity. Agency Contact
Christine Lazarides
Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
Christine.Lazarides@illinois.gov
How to Apply For full consideration, applicants should email the following to Christine.Lazarides@illinois.gov by 4:30 p.m. on Thursday, August 20, 2020:
A letter of interest, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position.
A detailed resume.
Contact information for three professional references. For questions regarding whether a reference is appropriate, please email the Agency Contact.
Special Note: Interviews for this position will be conducted via WebEx video. Please ensure that you have audio and video connection capabilities. Interviews are expected to begin the week of September 14, 2020.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks an entry level attorney for a position with our legal staff. The attorney position fulfills a range of responsibilities including technical research and review, making recommendations on legal issues and litigation, and conducting administrative hearings related to Illinois law including, but not limited to, the Illinois Procurement Code, the Governmental Joint Purchasing Act, the State Officials and Employees Ethics Act, the Illinois Administrative Procedure Act, and the Freedom of Information Act (FOIA).
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing chief procurement officers (CPOs). The CPOs are subject-matter experts on procurement an maintain their independence on procurement decisions as set forth in the Illinois Procurement Code.
Responsibilities include, under direction of the EEC General Counsel or the Chief Legal Counsel for Procurement
Providing legal counsel and guidance to the EEC and/or CPOs on all legal matters relevant to the State Officials and Employees Ethics Act, the Illinois Procurement Code, the Governmental Joint Purchasing Act, employment law, policies, procedures, rules and regulations, and other laws and regulations.
Conducting technical legal research for EEC staff and/or respective CPOs and preparing legal memoranda and briefs and providing legal advice.
Providing litigation support activities and coordination with the Illinois Attorney General's Office. Coordinating litigation-related activities for general matters involving the EEC and its staff and/or the CPOs and their respective staffs.
As Protest Review Officer for the CPOs, reviewing all protests, communicating with protestors when necessary, and recommending written determinations for the respective CPO’s consideration.
Serving as procurement liaison to streamline communications related to facilitating resolutions of substantive procurement issues between the Procurement Division and the EEC, to include consulting on disputes between the CPO, PCM, and the agencies/universities.
Conducting hearings on behalf of, or at the direction of, the CPOs or EEC Executive Director and preparing recommended decisions.
Providing legal advice and counsel to Human Resources.
Minimum Requirements
Juris Doctorate from an American Bar Association accredited law school.
Undergraduate degree in human resources or organizational management, completion of graduate/law classes in employment law, or possession of a professional human resources certification.
Sitting for the Illinois bar exam October 5-6, 2020 or recent law school graduate admitted to practice law in the State of Illinois in 2019 or later.
Preferences
Familiarity with procurement or government ethics, Freedom of Information Act, and administrative law.
A working knowledge of the functions of state government and relationships between the branches and within the executive branch.
Excellent legal research skills utilizing sound judgement.
Exceptional written and oral communication skills along with a demonstrated ability to collaborate with internal and external constituencies.
Employment law or civil rights law school program/clinic experience.
Office Information The members of the legal staff work in a collaborative environment, subject to the direction of the EEC General Counsel or the Chief Legal Counsel for Procurement. Successful members of this team have a demonstrated interest in, enthusiasm for, and commitment to public service. The desired candidate is self-motivated, with an ability to resolve complex issues with a resourceful, independent attitude. The work location is an office setting, requiring business casual or business dress attire.
Work Hours
This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Work Location
Illinois Executive Ethics Commission
401 South Spring Street
William Stratton Building, Room 515
Springfield, Illinois 62706
This position is not covered by the Personnel Code and not subject to collective bargaining. It does not require a current grade from Central Management Services. Employees of the Executive Ethics Commission are not permitted to hold public office or engage in certain political activity. Agency Contact
Christine Lazarides
Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
Christine.Lazarides@illinois.gov
How to Apply For full consideration, applicants should email the following to Christine.Lazarides@illinois.gov by 4:30 p.m. on Thursday, August 20, 2020:
A letter of interest, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position.
A detailed resume.
A legal writing sample.
Contact information for three professional references, which may include previous employers or law school professors. For questions regarding whether a reference is appropriate, please email the Agency Contact.
Special Note: Interviews for this position will be conducted via WebEx video. Please ensure that you have audio and video connection capabilities. Interviews are expected to begin the week of September 14, 2020.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Jul 30, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks an entry level attorney for a position with our legal staff. The attorney position fulfills a range of responsibilities including technical research and review, making recommendations on legal issues and litigation, and conducting administrative hearings related to Illinois law including, but not limited to, the Illinois Procurement Code, the Governmental Joint Purchasing Act, the State Officials and Employees Ethics Act, the Illinois Administrative Procedure Act, and the Freedom of Information Act (FOIA).
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing chief procurement officers (CPOs). The CPOs are subject-matter experts on procurement an maintain their independence on procurement decisions as set forth in the Illinois Procurement Code.
Responsibilities include, under direction of the EEC General Counsel or the Chief Legal Counsel for Procurement
Providing legal counsel and guidance to the EEC and/or CPOs on all legal matters relevant to the State Officials and Employees Ethics Act, the Illinois Procurement Code, the Governmental Joint Purchasing Act, employment law, policies, procedures, rules and regulations, and other laws and regulations.
Conducting technical legal research for EEC staff and/or respective CPOs and preparing legal memoranda and briefs and providing legal advice.
Providing litigation support activities and coordination with the Illinois Attorney General's Office. Coordinating litigation-related activities for general matters involving the EEC and its staff and/or the CPOs and their respective staffs.
As Protest Review Officer for the CPOs, reviewing all protests, communicating with protestors when necessary, and recommending written determinations for the respective CPO’s consideration.
Serving as procurement liaison to streamline communications related to facilitating resolutions of substantive procurement issues between the Procurement Division and the EEC, to include consulting on disputes between the CPO, PCM, and the agencies/universities.
Conducting hearings on behalf of, or at the direction of, the CPOs or EEC Executive Director and preparing recommended decisions.
Providing legal advice and counsel to Human Resources.
Minimum Requirements
Juris Doctorate from an American Bar Association accredited law school.
Undergraduate degree in human resources or organizational management, completion of graduate/law classes in employment law, or possession of a professional human resources certification.
Sitting for the Illinois bar exam October 5-6, 2020 or recent law school graduate admitted to practice law in the State of Illinois in 2019 or later.
Preferences
Familiarity with procurement or government ethics, Freedom of Information Act, and administrative law.
A working knowledge of the functions of state government and relationships between the branches and within the executive branch.
Excellent legal research skills utilizing sound judgement.
Exceptional written and oral communication skills along with a demonstrated ability to collaborate with internal and external constituencies.
Employment law or civil rights law school program/clinic experience.
Office Information The members of the legal staff work in a collaborative environment, subject to the direction of the EEC General Counsel or the Chief Legal Counsel for Procurement. Successful members of this team have a demonstrated interest in, enthusiasm for, and commitment to public service. The desired candidate is self-motivated, with an ability to resolve complex issues with a resourceful, independent attitude. The work location is an office setting, requiring business casual or business dress attire.
Work Hours
This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Work Location
Illinois Executive Ethics Commission
401 South Spring Street
William Stratton Building, Room 515
Springfield, Illinois 62706
This position is not covered by the Personnel Code and not subject to collective bargaining. It does not require a current grade from Central Management Services. Employees of the Executive Ethics Commission are not permitted to hold public office or engage in certain political activity. Agency Contact
Christine Lazarides
Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
Christine.Lazarides@illinois.gov
How to Apply For full consideration, applicants should email the following to Christine.Lazarides@illinois.gov by 4:30 p.m. on Thursday, August 20, 2020:
A letter of interest, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position.
A detailed resume.
A legal writing sample.
Contact information for three professional references, which may include previous employers or law school professors. For questions regarding whether a reference is appropriate, please email the Agency Contact.
Special Note: Interviews for this position will be conducted via WebEx video. Please ensure that you have audio and video connection capabilities. Interviews are expected to begin the week of September 14, 2020.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks an experienced attorney for a position with our legal staff. The attorney position fulfills a range of responsibilities including technical research and review, making recommendations on legal issues and litigation, and conducting administrative hearings related to Illinois law including, but not limited to, the Illinois Procurement Code, the Governmental Joint Purchasing Act, the State Officials and Employees Ethics Act, the Illinois Administrative Procedure Act, and the Freedom of Information Act (FOIA).
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing chief procurement officers (CPOs). The CPOs are subject-matter experts on procurement an maintain their independence on procurement decisions as set forth in the Illinois Procurement Code.
Responsibilities include, under direction of the EEC General Counsel or the Chief Legal Counsel for Procurement
Providing legal counsel and guidance to the EEC and/or CPOs on all legal matters relevant to the State Officials and Employees Ethics Act, the Illinois Procurement Code, the Governmental Joint Purchasing Act, employment law, policies, procedures, rules and regulations, and other laws and regulations.
Conducting technical legal research for EEC staff and/or respective CPOs and preparing legal memoranda and briefs and providing legal advice.
Providing litigation support activities and coordination with the Illinois Attorney General's Office. Coordinating litigation-related activities for general matters involving the EEC and its staff and/or the CPOs and their respective staffs.
As Protest Review Officer for the CPOs, reviewing all protests, communicating with protestors when necessary, and recommending written determinations for the respective CPO’s consideration.
Serving as procurement liaison to streamline communications related to facilitating resolutions of substantive procurement issues between the Procurement Division and the EEC, to include consulting on disputes between the CPO, procurement compliance monitor(s), and the agencies/universities.
Conducting hearings on behalf of, or at the direction of, the EEC Executive Director or CPOs and preparing recommended decisions.
Providing legal advice and counsel for Human Resources.
Minimum Requirements
Juris Doctorate from an American Bar Association accredited law school.
Four years of legal experience. Highly desirable that candidate has two years or more experience in employment or labor law.
Excellent legal research skills utilizing sound judgement.
Exceptional written and oral communication skills along with a demonstrated ability to collaborate with internal and external constituencies.
Preferences
Familiarity with procurement or government ethics, Freedom of Information Act, and conducting administrative hearings.
A working knowledge of the functions of state government and relationships between the branches and within the executive branch.
Office Information The members of the legal staff work in a collaborative environment, subject to the direction of the EEC General Counsel or the Chief Legal Counsel for Procurement. Successful members of this team have a demonstrated interest in, enthusiasm for, and commitment to public service. The desired candidate is self-motivated, with an ability to resolve complex issues with a resourceful, independent attitude. The work location is an office setting, requiring business casual or business dress attire.
Work Hours
This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Work Location
Illinois Executive Ethics Commission
401 South Spring Street
William Stratton Building, Room 515
Springfield, Illinois 62706
This position is not covered by the Personnel Code and not subject to collective bargaining. It does not require a current grade from Central Management Services. Employees of the Executive Ethics Commission are not permitted to hold public office or engage in certain political activity.
Agency Contact
Christine Lazarides
Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
Christine.Lazarides@illinois.gov
How to Apply For full consideration, applicants should email the following to Christine.Lazarides@illinois.gov by 4:30 p.m. on Thursday, August 20, 2020:
A letter of interest, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position.
A detailed resume.
A legal writing sample.
Contact information for three professional references.
Special Note: Interviews for this position will be conducted via WebEx video. Please ensure that you have audio and video connection capabilities. Interviews are expected to begin the week of September 14, 2020.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Jul 30, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks an experienced attorney for a position with our legal staff. The attorney position fulfills a range of responsibilities including technical research and review, making recommendations on legal issues and litigation, and conducting administrative hearings related to Illinois law including, but not limited to, the Illinois Procurement Code, the Governmental Joint Purchasing Act, the State Officials and Employees Ethics Act, the Illinois Administrative Procedure Act, and the Freedom of Information Act (FOIA).
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employee Ethics Act. The Commission is responsible for appointing chief procurement officers (CPOs). The CPOs are subject-matter experts on procurement an maintain their independence on procurement decisions as set forth in the Illinois Procurement Code.
Responsibilities include, under direction of the EEC General Counsel or the Chief Legal Counsel for Procurement
Providing legal counsel and guidance to the EEC and/or CPOs on all legal matters relevant to the State Officials and Employees Ethics Act, the Illinois Procurement Code, the Governmental Joint Purchasing Act, employment law, policies, procedures, rules and regulations, and other laws and regulations.
Conducting technical legal research for EEC staff and/or respective CPOs and preparing legal memoranda and briefs and providing legal advice.
Providing litigation support activities and coordination with the Illinois Attorney General's Office. Coordinating litigation-related activities for general matters involving the EEC and its staff and/or the CPOs and their respective staffs.
As Protest Review Officer for the CPOs, reviewing all protests, communicating with protestors when necessary, and recommending written determinations for the respective CPO’s consideration.
Serving as procurement liaison to streamline communications related to facilitating resolutions of substantive procurement issues between the Procurement Division and the EEC, to include consulting on disputes between the CPO, procurement compliance monitor(s), and the agencies/universities.
Conducting hearings on behalf of, or at the direction of, the EEC Executive Director or CPOs and preparing recommended decisions.
Providing legal advice and counsel for Human Resources.
Minimum Requirements
Juris Doctorate from an American Bar Association accredited law school.
Four years of legal experience. Highly desirable that candidate has two years or more experience in employment or labor law.
Excellent legal research skills utilizing sound judgement.
Exceptional written and oral communication skills along with a demonstrated ability to collaborate with internal and external constituencies.
Preferences
Familiarity with procurement or government ethics, Freedom of Information Act, and conducting administrative hearings.
A working knowledge of the functions of state government and relationships between the branches and within the executive branch.
Office Information The members of the legal staff work in a collaborative environment, subject to the direction of the EEC General Counsel or the Chief Legal Counsel for Procurement. Successful members of this team have a demonstrated interest in, enthusiasm for, and commitment to public service. The desired candidate is self-motivated, with an ability to resolve complex issues with a resourceful, independent attitude. The work location is an office setting, requiring business casual or business dress attire.
Work Hours
This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
Work Location
Illinois Executive Ethics Commission
401 South Spring Street
William Stratton Building, Room 515
Springfield, Illinois 62706
This position is not covered by the Personnel Code and not subject to collective bargaining. It does not require a current grade from Central Management Services. Employees of the Executive Ethics Commission are not permitted to hold public office or engage in certain political activity.
Agency Contact
Christine Lazarides
Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
Christine.Lazarides@illinois.gov
How to Apply For full consideration, applicants should email the following to Christine.Lazarides@illinois.gov by 4:30 p.m. on Thursday, August 20, 2020:
A letter of interest, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position.
A detailed resume.
A legal writing sample.
Contact information for three professional references.
Special Note: Interviews for this position will be conducted via WebEx video. Please ensure that you have audio and video connection capabilities. Interviews are expected to begin the week of September 14, 2020.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process.
On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
Institutes necessary training to further the understanding of the procurement process and for staff development.
Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
Candidate must have one of the following certifications: Universal Public Procurement Certification Council (UPPCC) Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO), or the Institute for Supply Management (ISM) Certified Professional in Supply Management (CPSM) or Certified Professional in Supplier Diversity (CPSD).
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members.
Must be skilled in management of one's own time and able to work independently
Preferences:
At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
Familiarity with the Illinois Procurement Code
Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29th 2020:
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Jul 26, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process.
On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
Institutes necessary training to further the understanding of the procurement process and for staff development.
Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
Candidate must have one of the following certifications: Universal Public Procurement Certification Council (UPPCC) Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO), or the Institute for Supply Management (ISM) Certified Professional in Supply Management (CPSM) or Certified Professional in Supplier Diversity (CPSD).
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members.
Must be skilled in management of one's own time and able to work independently
Preferences:
At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
Familiarity with the Illinois Procurement Code
Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29th 2020:
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of Procurement Specialist with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS) ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The Procurement Specialist position offers a rewarding career path for individuals interested in making a positive difference in the State of Illinois procurement process. The Procurement Specialist serves in a trainee capacity receiving orientation and training in the principles and practices, methods, and techniques of governmental procurement. This position has access to professional skills development by working and training with a diverse group of public procurement professionals within the Chief Procurement Office and the various agency procurement staffs. As a Procurement Specialist, you will have the opportunity for promotion after successfully completing required training and demonstrating knowledge of the Illinois Procurement Code and the CPO-GS processes and procedures.
Responsibilities of the Procurement Specialist include:
Assists with the review of solicitations, evaluations, contracts, and all related procurement
Assists State Purchasing Officers (SPOs) with properly documenting procurement activities to meet legal and other
Assists the CPO, SPOs, and other department employees in assessing, defining, and offering solutions to procurement problems.
Prepares or assists in preparation of reports, charts, forms and studies for the management and implementation of efficient procedures, methods and systems for more effective control, operation and management of procurement
Fulfills diverse assignments, including but not limited to research, monitoring activity tools, compiling statistics, preparing reports, and assisting with
May have responsibility for administering or facilitating auxiliary programs and conducting outreach activities.
Minimum Requirements:
To become a part of this energetic and exceptional organization the Procurement Specialist must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications or other disciplines related to the work of the Chief Procurement Office. Equivalent degree or non-degree education or education plus relevant experience may be
Ability to plan effective procedures, methods and operations required for effective business operations.
Ability to use logic and reasoning to assist in identifying alternative solutions or approaches to problems.
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals.
Ability to establish and maintain satisfactory working relationships with state employees and the general
Must be skilled in management of one’s own time.
Office Information
The Procurement Specialist works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building, Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with generous health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services.
NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office
401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply
Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29th, 2020 :
A cover letter identifying the title of the position for which you are applying, explaining how your
training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations.
The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Jul 26, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of Procurement Specialist with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS) ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The Procurement Specialist position offers a rewarding career path for individuals interested in making a positive difference in the State of Illinois procurement process. The Procurement Specialist serves in a trainee capacity receiving orientation and training in the principles and practices, methods, and techniques of governmental procurement. This position has access to professional skills development by working and training with a diverse group of public procurement professionals within the Chief Procurement Office and the various agency procurement staffs. As a Procurement Specialist, you will have the opportunity for promotion after successfully completing required training and demonstrating knowledge of the Illinois Procurement Code and the CPO-GS processes and procedures.
Responsibilities of the Procurement Specialist include:
Assists with the review of solicitations, evaluations, contracts, and all related procurement
Assists State Purchasing Officers (SPOs) with properly documenting procurement activities to meet legal and other
Assists the CPO, SPOs, and other department employees in assessing, defining, and offering solutions to procurement problems.
Prepares or assists in preparation of reports, charts, forms and studies for the management and implementation of efficient procedures, methods and systems for more effective control, operation and management of procurement
Fulfills diverse assignments, including but not limited to research, monitoring activity tools, compiling statistics, preparing reports, and assisting with
May have responsibility for administering or facilitating auxiliary programs and conducting outreach activities.
Minimum Requirements:
To become a part of this energetic and exceptional organization the Procurement Specialist must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications or other disciplines related to the work of the Chief Procurement Office. Equivalent degree or non-degree education or education plus relevant experience may be
Ability to plan effective procedures, methods and operations required for effective business operations.
Ability to use logic and reasoning to assist in identifying alternative solutions or approaches to problems.
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals.
Ability to establish and maintain satisfactory working relationships with state employees and the general
Must be skilled in management of one’s own time.
Office Information
The Procurement Specialist works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building, Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with generous health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services.
NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office
401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply
Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29th, 2020 :
A cover letter identifying the title of the position for which you are applying, explaining how your
training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov.
The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations.
The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of User Support Specialist with the Chief Procurement Office (CPO) for General Services.
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employees Ethics Act. The Commission is also responsible for appointing the Chief Procurement Officers (CPO). The talented and dedicated staff of the Chief Procurement Office for General Services ensures that the more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable, and in the best interest of the State.
The User Support Specialist reports to the Procurement Systems Manager and works with the public on a daily basis. This role is responsible for providing support to vendors, employees, and other users regarding registration for and use of procurement systems including BidBuy and Illinois Procurement Gateway (IPG). This position will have the opportunity to be part of an expert team that is leading the implementation of modern, effective and skillful procurement systems for the State of Illinois. The user support specialist will work with procurement staff, representatives from other state agencies, agency subdivisions, and vendors to answer questions, resolve issues, and provide information about the BidBuy and Illinois Procurement Gateway systems, Joint Purchasing Program, and Small Business Set-Aside Program.
Responsibilities of the User Support Specialist include:
Provides daily customer support for procurement systems and programs by answering telephones, directing calls, taking messages, responding to inquiries, and resolving problems primarily related to registration and administrative features of BidBuy, the Illinois Procurement Gateway (IPG), and the Illinois Procurement Bulletin.
Exercises judgment in performing review of vendor applications for BidBuy, IPG, and Small Business Set Aside Program (SBSP). Review of applications includes validating information submitted by vendors by accessing and selecting multiple informational sources, contacting vendors, or using other sources to obtain missing information or to correct information. Completes review by ensuring submitted information meets established requirements, and accepts, returns, or denies applications providing comments and flagging sections as needed. Applies established procedures and standards to maintain and update vendor registration for BidBuy, IPG, and SBSP.
Provides effective customer service by applying general knowledge of procurement systems and programs. Confers with vendors, procurement staff, agency representatives, and other users (collectively “customers”) by phone, email, or in person to provide information about services, policies, and procedures for registration and use of BidBuy, IPG, and the Illinois Procurement Bulletin. Communicates with customers in a professional and courteous manner to provide timely notice of issues and to explain or clarify processes, procedures, or rules. Uses a customer-oriented approach and adapts and responds appropriately to different personality types.
Identifies need for technical assistance to help in problem resolution. Refers unresolved issues to the appropriate contact per BidBuy, Illinois Procurement Gateway, Joint Purchasing Program and Small Business Set Aside Program procedures.
Reviews and maintains a pending system to ensure that follow up is completed and that appropriate changes are made to resolve users' problems. Provides quality assurance through random checks of vendor applications.
Minimum Requirements:
To become a part of this energetic and exceptional organization the User Support Specialist must possess the following qualifications and skills:
Essential
Requires knowledge, skill, and development equivalent to two years of college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.
Requires knowledge of administrative and office procedures such as word processing, managing files and records, and use of office technology including printer, scanner, fax, and copier.
Requires working knowledge of the use of computer and desktop software, including Microsoft Windows and Microsoft Office Suite.
Ability to operate multi-line phone system.
Skilled at providing knowledgeable and effective customer service.
Must possess clear verbal and written communication skills to present ideas that are easy to understand.
Must be able to appropriately tailor delivery of information to intended audience.
Skilled at providing full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Requires ability to talk to others to convey information effectively.
Requires ability to understand and apply written instructions and procedures.
Requires ability to exercise judgment and discretion in application of policies and procedures.
Must be able to identify complex problems and review related information to evaluate options and implement solutions.
Preferences
At least two years of experience in a public sector position, preferably with State government.
A working knowledge of the functions of state government and of the character of relationships between the executive branch with the other branches, and between the executive branch, legislature, and other state entities.
Knowledge of the State of Illinois Procurement Code.
Knowledge of the Illinois Small Business Set Aside program.
Office Information The User Support Specialist works in a collaborative environment. Successful members of this team are energetic, positive, and actively look for ways to help others. This position will interact with the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with generous health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29, 2020 :
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Jul 26, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of User Support Specialist with the Chief Procurement Office (CPO) for General Services.
The EEC is a nine-member commission. Five commissioners are appointed by the Governor, and one commissioner each is appointed from the Attorney General, Secretary of State, Comptroller, and Treasurer. The Commission promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity by facilitating compliance, implementation, and enforcement of the State Officials and Employees Ethics Act. The Commission is also responsible for appointing the Chief Procurement Officers (CPO). The talented and dedicated staff of the Chief Procurement Office for General Services ensures that the more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable, and in the best interest of the State.
The User Support Specialist reports to the Procurement Systems Manager and works with the public on a daily basis. This role is responsible for providing support to vendors, employees, and other users regarding registration for and use of procurement systems including BidBuy and Illinois Procurement Gateway (IPG). This position will have the opportunity to be part of an expert team that is leading the implementation of modern, effective and skillful procurement systems for the State of Illinois. The user support specialist will work with procurement staff, representatives from other state agencies, agency subdivisions, and vendors to answer questions, resolve issues, and provide information about the BidBuy and Illinois Procurement Gateway systems, Joint Purchasing Program, and Small Business Set-Aside Program.
Responsibilities of the User Support Specialist include:
Provides daily customer support for procurement systems and programs by answering telephones, directing calls, taking messages, responding to inquiries, and resolving problems primarily related to registration and administrative features of BidBuy, the Illinois Procurement Gateway (IPG), and the Illinois Procurement Bulletin.
Exercises judgment in performing review of vendor applications for BidBuy, IPG, and Small Business Set Aside Program (SBSP). Review of applications includes validating information submitted by vendors by accessing and selecting multiple informational sources, contacting vendors, or using other sources to obtain missing information or to correct information. Completes review by ensuring submitted information meets established requirements, and accepts, returns, or denies applications providing comments and flagging sections as needed. Applies established procedures and standards to maintain and update vendor registration for BidBuy, IPG, and SBSP.
Provides effective customer service by applying general knowledge of procurement systems and programs. Confers with vendors, procurement staff, agency representatives, and other users (collectively “customers”) by phone, email, or in person to provide information about services, policies, and procedures for registration and use of BidBuy, IPG, and the Illinois Procurement Bulletin. Communicates with customers in a professional and courteous manner to provide timely notice of issues and to explain or clarify processes, procedures, or rules. Uses a customer-oriented approach and adapts and responds appropriately to different personality types.
Identifies need for technical assistance to help in problem resolution. Refers unresolved issues to the appropriate contact per BidBuy, Illinois Procurement Gateway, Joint Purchasing Program and Small Business Set Aside Program procedures.
Reviews and maintains a pending system to ensure that follow up is completed and that appropriate changes are made to resolve users' problems. Provides quality assurance through random checks of vendor applications.
Minimum Requirements:
To become a part of this energetic and exceptional organization the User Support Specialist must possess the following qualifications and skills:
Essential
Requires knowledge, skill, and development equivalent to two years of college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.
Requires knowledge of administrative and office procedures such as word processing, managing files and records, and use of office technology including printer, scanner, fax, and copier.
Requires working knowledge of the use of computer and desktop software, including Microsoft Windows and Microsoft Office Suite.
Ability to operate multi-line phone system.
Skilled at providing knowledgeable and effective customer service.
Must possess clear verbal and written communication skills to present ideas that are easy to understand.
Must be able to appropriately tailor delivery of information to intended audience.
Skilled at providing full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Requires ability to talk to others to convey information effectively.
Requires ability to understand and apply written instructions and procedures.
Requires ability to exercise judgment and discretion in application of policies and procedures.
Must be able to identify complex problems and review related information to evaluate options and implement solutions.
Preferences
At least two years of experience in a public sector position, preferably with State government.
A working knowledge of the functions of state government and of the character of relationships between the executive branch with the other branches, and between the executive branch, legislature, and other state entities.
Knowledge of the State of Illinois Procurement Code.
Knowledge of the Illinois Small Business Set Aside program.
Office Information The User Support Specialist works in a collaborative environment. Successful members of this team are energetic, positive, and actively look for ways to help others. This position will interact with the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with generous health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29, 2020 :
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process. (CPO-GS)
On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
Institutes necessary training to further the understanding of the procurement process and for staff development.
Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members.
Must be skilled in management of one's own time and able to work independently.
The SPO is appointed by the Chief Procurement Officer to a term of five years beginning on the date of the officer's appointment. By law, the SPO must be able to receive certification by the Universal Public Procurement Certification Council (UPPCC) or the Institute for Supply Management (ISM) within 30 months of appointment. Prerequisites to testing for certification include:
UPPCC:
With a Degree (Completion of a 2-year, post-secondary education program that results in a degree, diploma or certificate):
3 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
Without a Degree :
5 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
For detailed information on becoming certified with UPPCC please visit https://www.uppcc.org/Certification
ISM:
Three years of full-time, professional supply management experience (nonclerical and nonsupport) with a bachelor's degree from a regionally accredited institution or international equivalent; or
Five years of full-time, professional supply management experience (nonclerical and nonsupport) without a qualified bachelor's degree.
For detailed information on becoming certified with ISM please visit : ISM - Certification - Certification Process
Preferences:
At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
Current certification by the UPPCC as a Certified Professional Public Buyer or as a Certified Public Procurement Officer.
Familiarity with the Illinois Procurement Code.
Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29th, 2020:
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.
Jul 26, 2020
Full time
The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).
The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.
The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.
Responsibilities of the SPO include:
The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process. (CPO-GS)
On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
Institutes necessary training to further the understanding of the procurement process and for staff development.
Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.
Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to encourage and build mutual trust, respect, and cooperation among team members.
Must be skilled in management of one's own time and able to work independently.
The SPO is appointed by the Chief Procurement Officer to a term of five years beginning on the date of the officer's appointment. By law, the SPO must be able to receive certification by the Universal Public Procurement Certification Council (UPPCC) or the Institute for Supply Management (ISM) within 30 months of appointment. Prerequisites to testing for certification include:
UPPCC:
With a Degree (Completion of a 2-year, post-secondary education program that results in a degree, diploma or certificate):
3 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
Without a Degree :
5 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
72 contacts hours of procurement-related coursework/training completed within the previous 10 years
For detailed information on becoming certified with UPPCC please visit https://www.uppcc.org/Certification
ISM:
Three years of full-time, professional supply management experience (nonclerical and nonsupport) with a bachelor's degree from a regionally accredited institution or international equivalent; or
Five years of full-time, professional supply management experience (nonclerical and nonsupport) without a qualified bachelor's degree.
For detailed information on becoming certified with ISM please visit : ISM - Certification - Certification Process
Preferences:
At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
Current certification by the UPPCC as a Certified Professional Public Buyer or as a Certified Public Procurement Officer.
Familiarity with the Illinois Procurement Code.
Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.
Office Information The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.
Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706
Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours.
Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.
This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services. NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.
Agency Contact: Executive Ethics Commission Human Resources Office 401 South Spring Street, William Stratton Building, Room 515 Springfield, Illinois 62706
How to Apply: Applicants should send the following to the address above by 4:30 pm on Wednesday, July 29th, 2020:
A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov. The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations. The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.