Do you have experience developing, implementing policies and programs at the community, state, and/or national level that center the voices of people with lived experience and promote equity and inclusion? Are you committed to ensuring meaningful partnership with people with lived experience in decision-making at all levels of the behavioral health system? We look forward to hearing from you!
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
Determine strategies to move the agency, division, and peer services forward, set goals, creates, and implements action plans, and evaluate the process and results. Develops and institutes policies for effective integration of peers within the behavioral health care continuum. Leads OHA’s efforts to ensure meaningful partnership with people with lived experience in decision-making at all levels of the behavioral health system. The person in this position will utilize the lived experience of Oregonians to provide inspirational leadership to the agency and lead a team of behavioral health experts to break down historical communication and outreach barriers and ensure people with lived experience are continually leading behavioral health transformation efforts.
This position serves as the state’s chief technical advisor and consultant on matters of concern to consumers of behavioral health prevention, promotion, treatment and recovery services to OHA, the Governor’s office, the Legislative Assembly, local state and federal government agencies, tribes, community mental health and addictions programs. Provides oversight of the HSD behavioral health advisory groups, board and committees and provides strategic direction and oversight for peer delivered services and makes decisions to ensure the equitable distribution of resources and power by utilizing data, budgetary expenditures, and projections to determine financial and program impact, identifying, and determining program policy changes needed. Oversees the design and implementation of new programs to ensure commitment to eliminating health inequality while also making program level decisions about multiple, statewide programs and policies which impact behavioral healthcare services to consumers.
This position provides oversight for the implementation, monitoring and evaluation of all behavioral health programs, projects, and initiatives through supervision of the behavioral health operations unit. This position ensures adherence to legislative and OHA leadership priorities while guiding a diverse team of behavioral subject matter experts in their area to implement changes within the behavioral health unit to synthesize person-directed, trauma-informed, equitable, effective approaches towards behavioral health services in Oregon. Using this lens, they are using collaborative managerial and supervisory practices to revise methods for evaluation, monitoring, business practices, program funding, budget analysis, hiring and performance metrics.
What's in it for you? Oregon Health Authority is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Seven years of supervision, management, or progressively related experience; OR four years of related experience and a bachelor's degree in a related field.
Desired Attributes
Experience in advancing health equity, addressing systemic health inequities and collaborating with diverse communities most harmed by social injustice and health inequities.
Lived experience with behavioral health needs or accessing behavioral health services. Must possess certification as a THW Certified Peer Support Specialist or Peer Wellness Specialist, or have ability to become certified within six months of hire.
Knowledge and / or experience with Peer Delivered Services.
Experience in advancing health equity, including effective delivery of culturally responsive and inclusive services, evidence of ongoing development of personal cultural awareness and humility, and knowledge of social determinants of health and their impacts on health outcomes.
Experience in advancing state and community-based programs or initiatives centered on people with lived experience.
Experience developing, implementing policies and programs at the community, state, and/or national level that center the voices of people with lived experience and promote equity and inclusion.
Demonstrated ability to build and steward positive relationships with diverse community groups including people with lived experience, communities of color, immigrant groups, the disability community, and other traditionally marginalized communities.
Established relationships with, or demonstrated ability to develop, strong, collaborative, and partnership-based relationships with people with lived experience, the peer community, and those receiving services within Oregon’s Behavioral Health System.
Previous experience in alternative dispute resolution, and conflict resolution valued in this position. Position requires influencing systems-wide changes by applying an equity framework to all work.
Knowledge about contracts/interagency agreement administration, procurement, and project management within the context of Oregon state government (e.g. OHA/ODHS) or other complex health services delivery organizations.
Specific knowledge of Oregon Administrative Rules and Oregon Revised Statutes, other applicable regulations, and program requirements.
Knowledge and experience in designing, implementing, evaluation, and maintenance of state and federal programs, particularly those involving behavioral health and crossovers to the justice system.
Knowledge of Medicaid, community mental health programs, Substance Use Disorder and/or problem gambling health delivery systems, with experience implementing health care transformation in Oregon preferred.
Experience working with the Legislature, community groups and local government. Involved frequent contact with the Governor’s Office, professional associations, government officials and legislators.
Ability to provide organizational leadership to support inter-and cross-agency collaboration and systems-wide changes that support advocacy, equity, and client-centered policies and solutions.
Specific knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, iterative design, and improvement science.
Strong communication skills across a variety of forms that demonstrate the ability to facilitate appreciative inquiry, foster trust and transparency, and promote human-centered change management. Oral and written cross-cultural communications skills and experience preferred. Ability to use empathy and active listening to understand others’ concerns and to articulate and address those concerns in a proactive, resolution-focused way.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-151504
Deadline 4/3/24
Mar 14, 2024
Full time
Do you have experience developing, implementing policies and programs at the community, state, and/or national level that center the voices of people with lived experience and promote equity and inclusion? Are you committed to ensuring meaningful partnership with people with lived experience in decision-making at all levels of the behavioral health system? We look forward to hearing from you!
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
Determine strategies to move the agency, division, and peer services forward, set goals, creates, and implements action plans, and evaluate the process and results. Develops and institutes policies for effective integration of peers within the behavioral health care continuum. Leads OHA’s efforts to ensure meaningful partnership with people with lived experience in decision-making at all levels of the behavioral health system. The person in this position will utilize the lived experience of Oregonians to provide inspirational leadership to the agency and lead a team of behavioral health experts to break down historical communication and outreach barriers and ensure people with lived experience are continually leading behavioral health transformation efforts.
This position serves as the state’s chief technical advisor and consultant on matters of concern to consumers of behavioral health prevention, promotion, treatment and recovery services to OHA, the Governor’s office, the Legislative Assembly, local state and federal government agencies, tribes, community mental health and addictions programs. Provides oversight of the HSD behavioral health advisory groups, board and committees and provides strategic direction and oversight for peer delivered services and makes decisions to ensure the equitable distribution of resources and power by utilizing data, budgetary expenditures, and projections to determine financial and program impact, identifying, and determining program policy changes needed. Oversees the design and implementation of new programs to ensure commitment to eliminating health inequality while also making program level decisions about multiple, statewide programs and policies which impact behavioral healthcare services to consumers.
This position provides oversight for the implementation, monitoring and evaluation of all behavioral health programs, projects, and initiatives through supervision of the behavioral health operations unit. This position ensures adherence to legislative and OHA leadership priorities while guiding a diverse team of behavioral subject matter experts in their area to implement changes within the behavioral health unit to synthesize person-directed, trauma-informed, equitable, effective approaches towards behavioral health services in Oregon. Using this lens, they are using collaborative managerial and supervisory practices to revise methods for evaluation, monitoring, business practices, program funding, budget analysis, hiring and performance metrics.
What's in it for you? Oregon Health Authority is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Seven years of supervision, management, or progressively related experience; OR four years of related experience and a bachelor's degree in a related field.
Desired Attributes
Experience in advancing health equity, addressing systemic health inequities and collaborating with diverse communities most harmed by social injustice and health inequities.
Lived experience with behavioral health needs or accessing behavioral health services. Must possess certification as a THW Certified Peer Support Specialist or Peer Wellness Specialist, or have ability to become certified within six months of hire.
Knowledge and / or experience with Peer Delivered Services.
Experience in advancing health equity, including effective delivery of culturally responsive and inclusive services, evidence of ongoing development of personal cultural awareness and humility, and knowledge of social determinants of health and their impacts on health outcomes.
Experience in advancing state and community-based programs or initiatives centered on people with lived experience.
Experience developing, implementing policies and programs at the community, state, and/or national level that center the voices of people with lived experience and promote equity and inclusion.
Demonstrated ability to build and steward positive relationships with diverse community groups including people with lived experience, communities of color, immigrant groups, the disability community, and other traditionally marginalized communities.
Established relationships with, or demonstrated ability to develop, strong, collaborative, and partnership-based relationships with people with lived experience, the peer community, and those receiving services within Oregon’s Behavioral Health System.
Previous experience in alternative dispute resolution, and conflict resolution valued in this position. Position requires influencing systems-wide changes by applying an equity framework to all work.
Knowledge about contracts/interagency agreement administration, procurement, and project management within the context of Oregon state government (e.g. OHA/ODHS) or other complex health services delivery organizations.
Specific knowledge of Oregon Administrative Rules and Oregon Revised Statutes, other applicable regulations, and program requirements.
Knowledge and experience in designing, implementing, evaluation, and maintenance of state and federal programs, particularly those involving behavioral health and crossovers to the justice system.
Knowledge of Medicaid, community mental health programs, Substance Use Disorder and/or problem gambling health delivery systems, with experience implementing health care transformation in Oregon preferred.
Experience working with the Legislature, community groups and local government. Involved frequent contact with the Governor’s Office, professional associations, government officials and legislators.
Ability to provide organizational leadership to support inter-and cross-agency collaboration and systems-wide changes that support advocacy, equity, and client-centered policies and solutions.
Specific knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, iterative design, and improvement science.
Strong communication skills across a variety of forms that demonstrate the ability to facilitate appreciative inquiry, foster trust and transparency, and promote human-centered change management. Oral and written cross-cultural communications skills and experience preferred. Ability to use empathy and active listening to understand others’ concerns and to articulate and address those concerns in a proactive, resolution-focused way.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-151504
Deadline 4/3/24
The College of Charleston
Charleston, South Carolina
Supply Specialist III (Warehouse/Delivery/Receiving)
Posting Details
POSTING INFORMATION
Internal Title
Supply Specialist III
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
3
Level
5
Department
Procurement
Job Purpose
The Supply Specialist III works under limited supervision to assist Fleet and Supply Manager, Central Store Manager, and Inventory Control Manager in accomplishment of the Central Warehouse mission. Main responsibilities of the position include order pulling, receiving goods, and delivery as well as basic computer operations to include data entry, processing, and email communications.
Minimum Requirements
High school diploma and valid SC driver’s license required. Basic knowledge of receipt control, storeroom, warehousing, and delivery related areas preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Experience with material handling equipment, including a forklift and other standard equipment preferred but not required (current staff will train as needed). Must be able to communicate effectively. Basic knowledge of accounting, bookkeeping, and inventory procedures preferred. Must have legible handwriting, and the ability to accurately record and file information. Must have basic data entry skills and experience in the use of standard PC software.
Additional Comments Regarding Position
Must be able to climb stairs, ladders, operate material handling equipment. Must be able to lift and carry equipment and supplies. Warehouse environment tends to be hot and dusty. Must be capable of lifting 75+ lbs. assisted and 50lbs unassisted. Must have a valid driver’s license and satisfactory background report. May be required to travel for training opportunities.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$31,200 - $34,042
Posting Date
03/08/2024
Closing Date
04/01/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024038
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15109
Job Duties
Job Duties
Activity
Assists with deliveries. Ensures request for issues from stock are received, gathered, and issued to warehouse customers and remote locations. Ensures material received is delivered to end users and surplus property is picked up and delivered as required.
Essential or Marginal
Essential
Percent of Time
40
Activity
Assist other warehouse personnel in the receipt and distribution of material as required. Assist in maintaining cleanliness, organization, and security of warehouse spaces.
Essential or Marginal
Essential
Percent of Time
10
Activity
Assist in the receipt and disposition of disposed assets as required to the State Surplus Property Office, scrap metal, electronics recycling, or landfill.
Essential or Marginal
Essential
Percent of Time
10
Activity
Receives and segregates incoming materials ensuring accuracy of delivered items and verifying invoices. Updates Banner / Sciquest systems (Warehouse Management System/Financial system) to reflect applicable receipt processing information. Stores materials / equipment as appropriate.
Essential or Marginal
Essential
Percent of Time
10
Activity
Identify and tag new plant property assets in accordance with established policies. Accurately enter data as required into the automated Fixed Assets System. Maintain applicable records and files as appropriate. Liaison with responsible departments on handling and reporting of high value assets/college property.
Essential or Marginal
Essential
Percent of Time
10
Activity
Trains and supervises subordinate employees in warehouse procedures and safety guidelines.
Essential or Marginal
Essential
Percent of Time
10
Activity
Conducts on-going, yearly, and special limited inventories. Assists in organization of large scale inventory activities. Assists in the processing and preparation of inventory records.
Essential or Marginal
Marginal
Percent of Time
5
Activity
Assists with other warehouse duties as needed. May acts for Fleet & Supply Manager in his/her absence.
Essential or Marginal
Marginal
Percent of Time
5
Mar 08, 2024
Full time
Supply Specialist III (Warehouse/Delivery/Receiving)
Posting Details
POSTING INFORMATION
Internal Title
Supply Specialist III
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
3
Level
5
Department
Procurement
Job Purpose
The Supply Specialist III works under limited supervision to assist Fleet and Supply Manager, Central Store Manager, and Inventory Control Manager in accomplishment of the Central Warehouse mission. Main responsibilities of the position include order pulling, receiving goods, and delivery as well as basic computer operations to include data entry, processing, and email communications.
Minimum Requirements
High school diploma and valid SC driver’s license required. Basic knowledge of receipt control, storeroom, warehousing, and delivery related areas preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Experience with material handling equipment, including a forklift and other standard equipment preferred but not required (current staff will train as needed). Must be able to communicate effectively. Basic knowledge of accounting, bookkeeping, and inventory procedures preferred. Must have legible handwriting, and the ability to accurately record and file information. Must have basic data entry skills and experience in the use of standard PC software.
Additional Comments Regarding Position
Must be able to climb stairs, ladders, operate material handling equipment. Must be able to lift and carry equipment and supplies. Warehouse environment tends to be hot and dusty. Must be capable of lifting 75+ lbs. assisted and 50lbs unassisted. Must have a valid driver’s license and satisfactory background report. May be required to travel for training opportunities.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$31,200 - $34,042
Posting Date
03/08/2024
Closing Date
04/01/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024038
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15109
Job Duties
Job Duties
Activity
Assists with deliveries. Ensures request for issues from stock are received, gathered, and issued to warehouse customers and remote locations. Ensures material received is delivered to end users and surplus property is picked up and delivered as required.
Essential or Marginal
Essential
Percent of Time
40
Activity
Assist other warehouse personnel in the receipt and distribution of material as required. Assist in maintaining cleanliness, organization, and security of warehouse spaces.
Essential or Marginal
Essential
Percent of Time
10
Activity
Assist in the receipt and disposition of disposed assets as required to the State Surplus Property Office, scrap metal, electronics recycling, or landfill.
Essential or Marginal
Essential
Percent of Time
10
Activity
Receives and segregates incoming materials ensuring accuracy of delivered items and verifying invoices. Updates Banner / Sciquest systems (Warehouse Management System/Financial system) to reflect applicable receipt processing information. Stores materials / equipment as appropriate.
Essential or Marginal
Essential
Percent of Time
10
Activity
Identify and tag new plant property assets in accordance with established policies. Accurately enter data as required into the automated Fixed Assets System. Maintain applicable records and files as appropriate. Liaison with responsible departments on handling and reporting of high value assets/college property.
Essential or Marginal
Essential
Percent of Time
10
Activity
Trains and supervises subordinate employees in warehouse procedures and safety guidelines.
Essential or Marginal
Essential
Percent of Time
10
Activity
Conducts on-going, yearly, and special limited inventories. Assists in organization of large scale inventory activities. Assists in the processing and preparation of inventory records.
Essential or Marginal
Marginal
Percent of Time
5
Activity
Assists with other warehouse duties as needed. May acts for Fleet & Supply Manager in his/her absence.
Essential or Marginal
Marginal
Percent of Time
5
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW Reporting to the Chief Operating Officer or the Chief Administrative Officer, the Business Operations Specialist supervises the daily operation of support services and business office operations for regional administrative functions. This includes supervision of volunteers who will handle daily transactional responsibilities. Oversees budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, and records/reports. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. Is the lead system trainer for software business applications. Provides COO/CAO operations management for the Region in the absence of the COO/CAO. This position is in office Monday - Friday 8am - 4:30 pm Positions will be assigned to 2221 Chestnut Street, Philadelphia, PA; however, in July 2024 it will be assigned to 700 Spring Garden, Philadelphia, PA. Position will support multiple locations throughout the region with occasional local travel required. WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities): Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work. Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests. Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status. Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs. Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning. Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation. Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region. Provide support to volunteers working in Business Operations. Provide support and management of facility related common spaces such as huddle rooms, focus rooms and conference rooms. Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization. WHAT YOU NEED TO SUCCEED (Minimum Qualifications ): High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred. Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required. Management Experience: NA Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Travel: Travel is required throughout the Region with some travel outside of Region. A current, valid driver's license with good driving record is required. *Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications): Computer Proficient in Microsoft Office Suite . SharePoint and advance Microsoft packages. Administrative Assistance Experience. Volunteer interaction experience helpful. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Feb 14, 2024
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW Reporting to the Chief Operating Officer or the Chief Administrative Officer, the Business Operations Specialist supervises the daily operation of support services and business office operations for regional administrative functions. This includes supervision of volunteers who will handle daily transactional responsibilities. Oversees budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, and records/reports. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. Is the lead system trainer for software business applications. Provides COO/CAO operations management for the Region in the absence of the COO/CAO. This position is in office Monday - Friday 8am - 4:30 pm Positions will be assigned to 2221 Chestnut Street, Philadelphia, PA; however, in July 2024 it will be assigned to 700 Spring Garden, Philadelphia, PA. Position will support multiple locations throughout the region with occasional local travel required. WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities): Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work. Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests. Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status. Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs. Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning. Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation. Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region. Provide support to volunteers working in Business Operations. Provide support and management of facility related common spaces such as huddle rooms, focus rooms and conference rooms. Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization. WHAT YOU NEED TO SUCCEED (Minimum Qualifications ): High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred. Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required. Management Experience: NA Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Travel: Travel is required throughout the Region with some travel outside of Region. A current, valid driver's license with good driving record is required. *Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications): Computer Proficient in Microsoft Office Suite . SharePoint and advance Microsoft packages. Administrative Assistance Experience. Volunteer interaction experience helpful. BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At The Humane League (THL), how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
In 2022, The Humane League launched the Animal Policy Alliance (APA), a national network of state and local animal protection and food policy advocacy groups in the US that include animals raised for food among their legislative priorities. Their mission is to unite to end large scale animal cruelty through policy change. To accomplish this mission, the APA works to facilitate sharing of resources and best practices, provide trainings, develop and coordinate strategies for public policy campaigns and provide the capacity building and support necessary for those strategies to succeed.
As the Animal Policy Alliance Program Specialist, you will play a key role in supporting the growth and operation of the APA. You will be accountable for working as part of a small team to develop and oversee the Alliance’s member support and recruitment strategies, coordinate and implement the development of resources and trainings, coordinate APA members around strategic policy objectives, and publicly represent the Alliance. This position reports directly to the Director of Public Policy.
This is a full-time, remote position. This position requires domestic travel for an annual staff retreat, conferences, and to meet with alliance members, this is equivalent to approximately 3-6 trips per year.
We are only able to consider applicants who reside in the United States and possess United States work authorization.
We will be holding a webinar on January 30, 2024 at 5:00pm PT/6:00pm MT/7:00pm CT/8:00pm ET for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Gabriel Wildgen, Director of Public Policy and Michelle Strickland-Kucerak, SVP, Programs and Public Polciy. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available here by February 1, 2024.
Your responsibilities include but are not limited to:
Alliance Development and Support
Plays a lead role in developing executing the Alliance’s member support strategies, including hosting various events, trainings, mentorship programs, webinars, and other resources that will improve member group’s ability to effectively grow their political power and advocate for legislative change for animals raised for food.
Establishes and maintains relationships with APA member groups while employing a high level of emotional intelligence. This includes fielding incoming communications and sending updates to coalition members.
Advises on and contributes to the development of the APA website, and updates the website as needed. This includes supporting the development and maintenance of a resources database for local and state-level animal protection groups that will be hosted on the Alliance website. This database will include but not be limited to templates for legislative fact sheets, lobbying materials, action alert templates, capacity-building tools, and links to external resources.
Onboards member groups, including adding them to APA communication platforms, uploads member data, provides access to resource databases as well as other supporting materials and services.
In partnership with colleagues on the THL Public Policy team, supports the coordination of member groups around local, state and national public policy campaigns.
Assists as needed in the operation of a grant program for Alliance members, including communications with members about grants.
Uses and manages Salesforce to facilitate APA CRM.
Plays a key role in evaluating member groups’ capacity, capabilities, and needs. This includes collecting, organizing, and maintaining documentation and data on Alliance member groups.
Supports the launch of new organizations that will be members of the APA.
Communications
Manages communications platforms for the Alliance, including Google Groups and potentially Slack; maintains and updates communications protocols for the Alliance.
Curates content for and drafts a monthly newsletter for APA members.
Events
In partnership with THL event planning staff, plans and implements the APA’s annual national summit, webinars, and training events, including development, procurement of content and recruitment of speakers for these events.
Recruits experts and manages contract work with them in developing specialized public policy advocacy trainings and webinars.
Plans and facilitates strategic discussions at the annual APA Summit, as well as on APA conference calls, Google Group communications, and online APA chat forums such as Slack.
Other Responsibilities
Eventually supports the work of a (yet to be established) 501(c)(4) advocacy entity affiliated with THL and Alliance members’ public policy work. This will include tracking all time spent working on tasks for the 501(c)(4).
Tracks and reports time supporting the planning and coordination of lobbying activities, and potentially registers as a lobbyist, where applicable.
Other duties as assigned.
REQUIRED SKILLS
Communication Skills: Excellent communication skills, both verbal and written; ability to communicate directly and respectfully with colleagues and external stakeholders. Exceptional listening skills and the ability to effectively communicate information to ensure comprehension and prevent or resolve disputes
Share The Humane League's dedication to increasing diversity, equity, and inclusion in the animal protection movement.
Additionally, the ideal candidate will possess most, if not all the following qualities, skills, and characteristics:
Experience: Minimum of 5 years of professional or non-professional experience in positions related to public policy and/or animal protection advocacy, or an equivalent combination of relevant education and experience. Some level of experience in event planning. Demonstrated knowledge and comprehension or legislative and regulatory processes.
Interpersonal Skills: Outstanding relationship-building and interpersonal skills, with the ability to communicate directly and respectfully with colleagues and engage with a wide range of stakeholders and cultures, with a track record of effective external partnerships.
Adaptability: Willingness to adjust plans in response to shifting strategic priorities, new roles and responsibilities, new systems and technologies, process improvements, and policy changes. Ability to quickly problem-solve and pivot to meet the demands of any given situation
Project Management: Solid organization and project management skills with the ability to develop complex projects, plan backwards, and ensure quality end-results are delivered on or ahead of scheduled, without crises.
Highly proficient in using contemporary office software applications. Demonstrated ability to learn new software quickly and objectively.
* This position will close on Thursday, February 8, 2024 at 1:00pm PDT/2:00pm MDT/3:00pm CDT/4:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English.
The initial application review will happen after the application closing date above. Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
Compensation and Benefits
The compensation range for this role is $65,493 - $80,047. At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
Jan 19, 2024
Full time
WHO WE ARE
The Humane League (THL) is a global nonprofit ending the abuse of animals raised for food. THL fosters a high-energy culture of teamwork and mission-driven problem solving, and we have earned recognition as Top Charity from Animal Charity Evaluators for all of their rating periods. Over the past few years, we’ve grown to a staff of 100+ talented individuals dispersed across the country and around the world. At The Humane League (THL), how animals are treated in the food system is at the forefront of our everyday work. As such, many of our staff are vegan by personal choice, and all of our THL-hosted events offer fully vegan menus. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
YOUR OPPORTUNITY
In 2022, The Humane League launched the Animal Policy Alliance (APA), a national network of state and local animal protection and food policy advocacy groups in the US that include animals raised for food among their legislative priorities. Their mission is to unite to end large scale animal cruelty through policy change. To accomplish this mission, the APA works to facilitate sharing of resources and best practices, provide trainings, develop and coordinate strategies for public policy campaigns and provide the capacity building and support necessary for those strategies to succeed.
As the Animal Policy Alliance Program Specialist, you will play a key role in supporting the growth and operation of the APA. You will be accountable for working as part of a small team to develop and oversee the Alliance’s member support and recruitment strategies, coordinate and implement the development of resources and trainings, coordinate APA members around strategic policy objectives, and publicly represent the Alliance. This position reports directly to the Director of Public Policy.
This is a full-time, remote position. This position requires domestic travel for an annual staff retreat, conferences, and to meet with alliance members, this is equivalent to approximately 3-6 trips per year.
We are only able to consider applicants who reside in the United States and possess United States work authorization.
We will be holding a webinar on January 30, 2024 at 5:00pm PT/6:00pm MT/7:00pm CT/8:00pm ET for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Gabriel Wildgen, Director of Public Policy and Michelle Strickland-Kucerak, SVP, Programs and Public Polciy. If you’re interested, please register here . As a webinar, you’ll only be able to see the presenter and not others watching. The webinar will be recorded and available here by February 1, 2024.
Your responsibilities include but are not limited to:
Alliance Development and Support
Plays a lead role in developing executing the Alliance’s member support strategies, including hosting various events, trainings, mentorship programs, webinars, and other resources that will improve member group’s ability to effectively grow their political power and advocate for legislative change for animals raised for food.
Establishes and maintains relationships with APA member groups while employing a high level of emotional intelligence. This includes fielding incoming communications and sending updates to coalition members.
Advises on and contributes to the development of the APA website, and updates the website as needed. This includes supporting the development and maintenance of a resources database for local and state-level animal protection groups that will be hosted on the Alliance website. This database will include but not be limited to templates for legislative fact sheets, lobbying materials, action alert templates, capacity-building tools, and links to external resources.
Onboards member groups, including adding them to APA communication platforms, uploads member data, provides access to resource databases as well as other supporting materials and services.
In partnership with colleagues on the THL Public Policy team, supports the coordination of member groups around local, state and national public policy campaigns.
Assists as needed in the operation of a grant program for Alliance members, including communications with members about grants.
Uses and manages Salesforce to facilitate APA CRM.
Plays a key role in evaluating member groups’ capacity, capabilities, and needs. This includes collecting, organizing, and maintaining documentation and data on Alliance member groups.
Supports the launch of new organizations that will be members of the APA.
Communications
Manages communications platforms for the Alliance, including Google Groups and potentially Slack; maintains and updates communications protocols for the Alliance.
Curates content for and drafts a monthly newsletter for APA members.
Events
In partnership with THL event planning staff, plans and implements the APA’s annual national summit, webinars, and training events, including development, procurement of content and recruitment of speakers for these events.
Recruits experts and manages contract work with them in developing specialized public policy advocacy trainings and webinars.
Plans and facilitates strategic discussions at the annual APA Summit, as well as on APA conference calls, Google Group communications, and online APA chat forums such as Slack.
Other Responsibilities
Eventually supports the work of a (yet to be established) 501(c)(4) advocacy entity affiliated with THL and Alliance members’ public policy work. This will include tracking all time spent working on tasks for the 501(c)(4).
Tracks and reports time supporting the planning and coordination of lobbying activities, and potentially registers as a lobbyist, where applicable.
Other duties as assigned.
REQUIRED SKILLS
Communication Skills: Excellent communication skills, both verbal and written; ability to communicate directly and respectfully with colleagues and external stakeholders. Exceptional listening skills and the ability to effectively communicate information to ensure comprehension and prevent or resolve disputes
Share The Humane League's dedication to increasing diversity, equity, and inclusion in the animal protection movement.
Additionally, the ideal candidate will possess most, if not all the following qualities, skills, and characteristics:
Experience: Minimum of 5 years of professional or non-professional experience in positions related to public policy and/or animal protection advocacy, or an equivalent combination of relevant education and experience. Some level of experience in event planning. Demonstrated knowledge and comprehension or legislative and regulatory processes.
Interpersonal Skills: Outstanding relationship-building and interpersonal skills, with the ability to communicate directly and respectfully with colleagues and engage with a wide range of stakeholders and cultures, with a track record of effective external partnerships.
Adaptability: Willingness to adjust plans in response to shifting strategic priorities, new roles and responsibilities, new systems and technologies, process improvements, and policy changes. Ability to quickly problem-solve and pivot to meet the demands of any given situation
Project Management: Solid organization and project management skills with the ability to develop complex projects, plan backwards, and ensure quality end-results are delivered on or ahead of scheduled, without crises.
Highly proficient in using contemporary office software applications. Demonstrated ability to learn new software quickly and objectively.
* This position will close on Thursday, February 8, 2024 at 1:00pm PDT/2:00pm MDT/3:00pm CDT/4:00pm EDT. Late applications will not be accepted; if you are experiencing technical issues, please contact careers@thehumaneleague.org prior to the deadline. Please submit applications and all supporting documents in English.
The initial application review will happen after the application closing date above. Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows:
Phone Interview (via phone)
Work Simulation Exercise (completed remotely)
First Interview (via video call)
Final Interview (via video call)
Reference Check
Compensation and Benefits
The compensation range for this role is $65,493 - $80,047. At The Humane League, we believe in maintaining a fair and equitable work environment for all employees. As part of our commitment to transparency and equity, we recently implemented a job architecture framework, which levels all of our roles according to size and complexity, as well as a compensation step system, which allows us to account for an individual's total years of related experience when determining their compensation. In addition, we have adopted a no negotiation policy for salaries. To determine a job's level, we carefully consider a variety of factors, including a job's size and complexity, required experience, knowledge, and/or skills, internal comparability, and market data. To determine final compensation, experience will be measured by considering prior work in jobs or activities that are related to the role at THL. These new practices are aligned with our organizational values and will help us ensure we maintain clear, consistent, transparent, and equitable HR processes.
Employees enjoy full medical coverage, optional dental and vision packages, a 401(k) retirement plan, pet care & Rx discount plans, working from home, up to 16 weeks of paid parental leave for eligible employees, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League!
Equal Employment Opportunity
The Humane League is committed to creating a diverse environment and is proud to be an equal opportunity employer. Women, people of color, people with disabilities, and veterans are strongly encouraged to apply. In compliance with laws and in furtherance of our commitment to fostering an environment that welcomes and embraces diversity, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
Accommodations
The Humane League is committed to working with and providing reasonable accommodations to individuals with disabilities. We trust individuals to self-identify and ask for the accommodations they need. An example of an accommodation might be extra time to complete a work simulation exercise, among many others. If you need a reasonable accommodation because of a disability for any part of the employment process, please complete this form to let us know the nature of your request and your contact information.
AI Policy
We value original work and thought in the application process; with that being said, please refrain from using artificial intelligence to generate your responses. By submitting this application you agree to comply with this. Violations of this policy may result in being dismissed from the hiring process. If you need a reasonable accommodation to this policy, please see above for more information.
The Operations Support Coordinator plays a critical role in helping the Division transition to the Future of Work and strengthen its overall operations by assisting with high-priority technology and operational knowledge management projects. The position will encourage correct and widespread usage of DER’s knowledge base and digital solutions. Projects may include but are not limited to the maintenance, enhancement, and user support of digital tools (i.e. databases for tracking ecological restoration project data; tools that integrate budgeting and internal controls; and software for indexing workflows and policies); building internal knowledge library; and documenting standard operating procedures. The position requires strong communication, organization, and collaboration skills. The position reports to the Operational Specialist, Management Analyst III and has no direct reports.
DUTIES & RESPONSIBILITIES
Support the development and enhancement of operational infrastructure needed to expand the Division’s impact on ecological restoration (30%).
Work collaboratively across programs and teams to assist in the capture and documentation of business needs and support development of process and IT based solutions to achieve operational, programmatic and divisional goals.
Map current and future workflows using solutions such as Lucid Chart.
Collaborate with DER’s Operations Team to support and enhance data management strategies for ecological restoration project data, restoration metrics, fiscal and budget data, and other critical information.
Support the development and maintenance of a division-wide standard operating procedures, including the documentation of best practices, external and internal processes, internal controls, and learning materials for new staff.
Maintain upkeep of department and agency-level policies and protocols to centralize division-wide access to knowledge content.
Lead coordination of IT software procurements to support division-wide business needs.
Serve in a technology coordination role to provide resolution, guidance, and ongoing maintenance of digital tools as well as problem-resolution and end user support (60%).
Lead the project coordination of digital solutions needed to support the growth of the division. Examples of responsibilities include:
Serve in a project coordinator role to support rollout of digital solutions as needed and defined by Operations Specialist
Coordinate use case testing scenarios to assist in risk identification and mitigation.
Conducting end user trainings and hosting office hours
Conducting coaching sessions and creating job aids to expand knowledge resources and platform adoption of all end users.
Maintaining and managing digital filing system architecture.
Assist in building and maintaining the division’s restoration project tracking database in Monday.com. Examples of responsibilities include:
Troubleshooting data storage issues and deploying resolutions
Developing additional datasets such as dashboards, tables, and reports
Creating end user support guides
Support the development, implementation and maintenance of a knowledge management system, process, and technical solution, including need and risk assessment, development and compilation of content, facilitation with stakeholders, and coordination with software solution developers.
Respond to general IT issues reported by DER staff and coordinate resolution.
Support deployment of IT system enhancements and improvements associated with Future of Work, including Modern Workplace, SharePoint, Microsoft Teams, and work management systems such as Monday.com and Lucid Chart.
Stay informed and knowledgeable about data standards and make recommendations for enhancements or changes in digital solutions to capture best practices, meet division needs, and increase end user adoption.
Administer general office support and coordination (10%).
Coordinate common business processes such as onboarding and off-boarding of staff and maintaining trackable inventory of all IT asset bundles, products, equipment and licenses deployed to staff.
Manage DER’s internal meeting and conference needs including audio/visual support, space reservations, and disseminating meeting minutes.
Oversee intake and logging of Public Records Requests; assign response delegations as appropriate.
Be the primary liaison to answer DER’s main phoneline, oversee sending and receiving mail, and manage in-office badge access for staff.
Coordinate with Departmental and Facility staff on issues, logistical tasks, changes or challenges changes Division’s shared workspace.
As needed, open Facility tickets and work with related staff to resolve the issue.
This is a hybrid position based out of our Boston office. First consideration will be given to those that apply by 12/18/2023.
Dec 06, 2023
Full time
The Operations Support Coordinator plays a critical role in helping the Division transition to the Future of Work and strengthen its overall operations by assisting with high-priority technology and operational knowledge management projects. The position will encourage correct and widespread usage of DER’s knowledge base and digital solutions. Projects may include but are not limited to the maintenance, enhancement, and user support of digital tools (i.e. databases for tracking ecological restoration project data; tools that integrate budgeting and internal controls; and software for indexing workflows and policies); building internal knowledge library; and documenting standard operating procedures. The position requires strong communication, organization, and collaboration skills. The position reports to the Operational Specialist, Management Analyst III and has no direct reports.
DUTIES & RESPONSIBILITIES
Support the development and enhancement of operational infrastructure needed to expand the Division’s impact on ecological restoration (30%).
Work collaboratively across programs and teams to assist in the capture and documentation of business needs and support development of process and IT based solutions to achieve operational, programmatic and divisional goals.
Map current and future workflows using solutions such as Lucid Chart.
Collaborate with DER’s Operations Team to support and enhance data management strategies for ecological restoration project data, restoration metrics, fiscal and budget data, and other critical information.
Support the development and maintenance of a division-wide standard operating procedures, including the documentation of best practices, external and internal processes, internal controls, and learning materials for new staff.
Maintain upkeep of department and agency-level policies and protocols to centralize division-wide access to knowledge content.
Lead coordination of IT software procurements to support division-wide business needs.
Serve in a technology coordination role to provide resolution, guidance, and ongoing maintenance of digital tools as well as problem-resolution and end user support (60%).
Lead the project coordination of digital solutions needed to support the growth of the division. Examples of responsibilities include:
Serve in a project coordinator role to support rollout of digital solutions as needed and defined by Operations Specialist
Coordinate use case testing scenarios to assist in risk identification and mitigation.
Conducting end user trainings and hosting office hours
Conducting coaching sessions and creating job aids to expand knowledge resources and platform adoption of all end users.
Maintaining and managing digital filing system architecture.
Assist in building and maintaining the division’s restoration project tracking database in Monday.com. Examples of responsibilities include:
Troubleshooting data storage issues and deploying resolutions
Developing additional datasets such as dashboards, tables, and reports
Creating end user support guides
Support the development, implementation and maintenance of a knowledge management system, process, and technical solution, including need and risk assessment, development and compilation of content, facilitation with stakeholders, and coordination with software solution developers.
Respond to general IT issues reported by DER staff and coordinate resolution.
Support deployment of IT system enhancements and improvements associated with Future of Work, including Modern Workplace, SharePoint, Microsoft Teams, and work management systems such as Monday.com and Lucid Chart.
Stay informed and knowledgeable about data standards and make recommendations for enhancements or changes in digital solutions to capture best practices, meet division needs, and increase end user adoption.
Administer general office support and coordination (10%).
Coordinate common business processes such as onboarding and off-boarding of staff and maintaining trackable inventory of all IT asset bundles, products, equipment and licenses deployed to staff.
Manage DER’s internal meeting and conference needs including audio/visual support, space reservations, and disseminating meeting minutes.
Oversee intake and logging of Public Records Requests; assign response delegations as appropriate.
Be the primary liaison to answer DER’s main phoneline, oversee sending and receiving mail, and manage in-office badge access for staff.
Coordinate with Departmental and Facility staff on issues, logistical tasks, changes or challenges changes Division’s shared workspace.
As needed, open Facility tickets and work with related staff to resolve the issue.
This is a hybrid position based out of our Boston office. First consideration will be given to those that apply by 12/18/2023.
Budget Management Specialist
$60,011/year or higher DOQ + Full-Time County Benefits .
James City County’s Police Department seeks an individual to perform advanced professional and supervisory work overseeing the financial and business operations of the department coordinating activities among the division’s functional areas; and assists the Police Department’s leadership team in long-range business and financial planning of the department. Responsibilities:
Provides effective supervision of assigned staff including selection, performance management, employee relations, training, prioritizing, and assigning work, and related activities.
Manages business and financial operations of the Police Department and component divisions; coordinates practices among divisions and functional areas; coordinates departmental financial and budgetary needs with other departments of the County.
Develops budgets for the Department and its divisions, recommends and reviews requests for changes in funding; prepares General Fund and CIP budget requests; and prepares spending and budget analysis.
Assists with pursuing external funding opportunities, prepares, and reviews applications for Federal, state, and private grants. Assists with the Department’s asset forfeiture and donation financial accounts.
Coordinates budget control and monitoring processes; assists division directors in managing budgets.
Administers funds from sources including general and capital funds, user fees, grants, state aid and donations; oversees compliance with internal and external requirements, including reporting and reimbursement procedures.
Conducts and assists with department procurement activities; provides direction for proper preparation of procurement documents; reviews procurement requests for adequacy and completeness; provides procurement guidance and information to applicable staff.
Manages and coordinates performance measurement and reporting for the Department; evaluates financial and performance data; assists in the development and coordination of Department goals and objectives; conducts annual fixed asset inventory audit.
Conducts and supervises a wide variety of special projects in the Department including regulatory compliance, policy analysis and development, as well as financial impact of program and facility development.
Practices continuous learning through individual study, classroom training, seminars, and conferences.
Requirements:
Any combination of education and experience equivalent to a bachelor’s degree in business or public administration, management information systems, or related field; considerable experience in fiscal management and analytical or research work; some of supervisory experience.
Must possess reliable transportation to work site(s).
Knowledge of the concepts and details involved in developing, operating, monitoring, and modifying automated financial systems; microcomputers and skill in their use including spreadsheet, word processing and database management; Generally Accepted Accounting Principles (GAAP); cost/benefit relationship as in a public service environment; and data analysis and collection principles.
Knowledge of law enforcement operations and concepts is preferred.
Skill in use of computer software including Microsoft Office Suite.
Ability to use analytical procedures and methods for identifying budgeting and accounting deficiencies; apply technical and statistical knowledge in developing and interpreting financial models; analyze information and make recommendations; express ideas clearly and concisely, both orally and in writing; establish and maintain effective working relationships with staff, other County officials and the public; plan, organize, coordinate, evaluate, inform and motivate staff in a positive and effective manner.
Click here for full job description. Accepting applications until 11:59PM EST on 12/17/2023. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered/. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Dec 05, 2023
Full time
Budget Management Specialist
$60,011/year or higher DOQ + Full-Time County Benefits .
James City County’s Police Department seeks an individual to perform advanced professional and supervisory work overseeing the financial and business operations of the department coordinating activities among the division’s functional areas; and assists the Police Department’s leadership team in long-range business and financial planning of the department. Responsibilities:
Provides effective supervision of assigned staff including selection, performance management, employee relations, training, prioritizing, and assigning work, and related activities.
Manages business and financial operations of the Police Department and component divisions; coordinates practices among divisions and functional areas; coordinates departmental financial and budgetary needs with other departments of the County.
Develops budgets for the Department and its divisions, recommends and reviews requests for changes in funding; prepares General Fund and CIP budget requests; and prepares spending and budget analysis.
Assists with pursuing external funding opportunities, prepares, and reviews applications for Federal, state, and private grants. Assists with the Department’s asset forfeiture and donation financial accounts.
Coordinates budget control and monitoring processes; assists division directors in managing budgets.
Administers funds from sources including general and capital funds, user fees, grants, state aid and donations; oversees compliance with internal and external requirements, including reporting and reimbursement procedures.
Conducts and assists with department procurement activities; provides direction for proper preparation of procurement documents; reviews procurement requests for adequacy and completeness; provides procurement guidance and information to applicable staff.
Manages and coordinates performance measurement and reporting for the Department; evaluates financial and performance data; assists in the development and coordination of Department goals and objectives; conducts annual fixed asset inventory audit.
Conducts and supervises a wide variety of special projects in the Department including regulatory compliance, policy analysis and development, as well as financial impact of program and facility development.
Practices continuous learning through individual study, classroom training, seminars, and conferences.
Requirements:
Any combination of education and experience equivalent to a bachelor’s degree in business or public administration, management information systems, or related field; considerable experience in fiscal management and analytical or research work; some of supervisory experience.
Must possess reliable transportation to work site(s).
Knowledge of the concepts and details involved in developing, operating, monitoring, and modifying automated financial systems; microcomputers and skill in their use including spreadsheet, word processing and database management; Generally Accepted Accounting Principles (GAAP); cost/benefit relationship as in a public service environment; and data analysis and collection principles.
Knowledge of law enforcement operations and concepts is preferred.
Skill in use of computer software including Microsoft Office Suite.
Ability to use analytical procedures and methods for identifying budgeting and accounting deficiencies; apply technical and statistical knowledge in developing and interpreting financial models; analyze information and make recommendations; express ideas clearly and concisely, both orally and in writing; establish and maintain effective working relationships with staff, other County officials and the public; plan, organize, coordinate, evaluate, inform and motivate staff in a positive and effective manner.
Click here for full job description. Accepting applications until 11:59PM EST on 12/17/2023. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered/. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
King County
201 South Jackson Street. Seattle Washington
The King County Road Services Division is looking for an experienced Accounts Payable Specialist (Fiscal Specialist III ) to become a valuable addition to our dynamic team! In this role, you’ll have an opportunity to showcase your expertise/knowledge in multiple areas, and provide financial, accounting, and fiscal support. We’re looking for someone who is an active learner, adaptive, reliable , and action oriented . This is an exciting opportunity to work with the Roads Budget and Finance team and make a difference in our community! If this resonates with you, please apply! About us (King County Road Services Division) As the largest division within the Department of Local Services, we are responsible for about 1,500 miles of roads, 182 bridges, and other related infrastructure in the unincorporated areas of King County. At any given time, we have 20-40 active road projects impacting a wide spectrum of communities and people. We take pride that King County is the only county in the United States named after Martin Luther King Jr. True to his name, King County is committed to advancing equity and racial and social justice within county government and in partnership with communities.
To be considered for this opportunity, you must at a minimum demonstrate skill and ability to:
Perform accounts payable operations, including accurate budget charge coding and reconciliation for multiple projects.
Organize, track, code, prepare, process , and maintain data sources, such as invoices, contract documents, and other financial, accounting, and fiscal records.
Verify accuracy of accounting documentation; Identify accounting inconsistencies and errors and prepare corrections.
Prepare, and approve purchase requisitions, and expense reports.
Review, Research, Correct and summarize specialized and technical information from varied sources using spreadsheets and customized database applications.
Provide customer service to internal and external customers; Communicate established policies, procedures, codes, regulations, and other relevant information via phone, in writing and in person.
Perform financial or other numeric work, requiring the application of accepted bookkeeping or basic accounting methods.
Process incoming mail and documents; identify and prioritize sensitive matters; maintain confidentiality and professionalism.
Collaborate with team members to identify opportunities for process improvements.
Perform other duties as assigned.
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. We would love to hear from people with:
An associate degree in accounting or closely related field or any combination of education, skills, training, and experience that clearly demonstrates the ability to perform the duties of this position.
Demonstrated experience in accounts payable/independent financial and cost accounting support work.
Demonstrated ability in managing and prioritizing a heavy diverse assignment workload requiring a high level of accuracy within a fast-paced, deadline driven environment .
Knowledge of accepted bookkeeping or basic accounting systems, methods, and applications.
Skill and proficiency in data entry and rectifying discrepancies and errors.
Exceptional devotion to a customer-centered approach and is dedicated to providing superior Customer Service.
Intermediate p roficiency in the use of Microsoft Office products including, Word, Excel, PowerPoint, SharePoint and Teams; Basic level proficiency in the use Adobe Pro.
The ability to work both collaboratively as part of an integral team and independently; Foster and sustain productive working relationships with diverse teams, customers, and vendors.
Exceptional verbal and written communication skills; Display professionalism by demonstrating integrity, patience and discretion.
Ability to support a culture of inclusion and contribute to a work environment that embraces and encourages diversity in its workforce where differences are valued.
Ability to maintain a high degree of confidentiality with sensitive and personal information.
Desired Qualifications:
Has working experience with Oracle EBS, JD Edwards, or SAP.
Knowledge of King County procurement polices and procedures.
Those applicants who pass the initial screening will be invited to participate in an interview the week of 12/4/2023. Second interviews will be held the week of 12/11/2023. WHO IS ELEGIBLE TO APPLY: This position is open to all qualified applicants. This recruitment may also be used to fill current and or/future career service, term-limited temporary, short-term temporary, and or/special duty positions over the next six months. WORK LOCATION: Currently we are filling a position that will report to the King Street Center in Seattle, but may have future openings in Renton, or Seattle. NOTE: When applicable - Special duty opportunities are only open to current King County career service employees who have completed their initial probation. Special duty applicants must have approval from their current supervisor to accept an assignment. Current employees selected for special duty will be compensated based upon the provisions of the collective bargaining agreements or Coalition Labor Agreement for their base assignment. WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is Non-Exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime pay. FORMS AND MATERIALS: A full and complete King County Application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge and skills for the position. SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: This position is represented by Local 117: International Brotherhood of Teamsters For more information regarding this recruitment, please contact: Cassandra Montgomery Human Resources Analyst 206-263-5866 cassandra.montgomery@kingcounty.gov Connect with me on LinkedIn Teleworking Requirement This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work, and meetings. The responsibilities of this position will include regular and ongoing in-office work. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Emergency Designation Status: Non-Mission Critical Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Nov 16, 2023
Full time
The King County Road Services Division is looking for an experienced Accounts Payable Specialist (Fiscal Specialist III ) to become a valuable addition to our dynamic team! In this role, you’ll have an opportunity to showcase your expertise/knowledge in multiple areas, and provide financial, accounting, and fiscal support. We’re looking for someone who is an active learner, adaptive, reliable , and action oriented . This is an exciting opportunity to work with the Roads Budget and Finance team and make a difference in our community! If this resonates with you, please apply! About us (King County Road Services Division) As the largest division within the Department of Local Services, we are responsible for about 1,500 miles of roads, 182 bridges, and other related infrastructure in the unincorporated areas of King County. At any given time, we have 20-40 active road projects impacting a wide spectrum of communities and people. We take pride that King County is the only county in the United States named after Martin Luther King Jr. True to his name, King County is committed to advancing equity and racial and social justice within county government and in partnership with communities.
To be considered for this opportunity, you must at a minimum demonstrate skill and ability to:
Perform accounts payable operations, including accurate budget charge coding and reconciliation for multiple projects.
Organize, track, code, prepare, process , and maintain data sources, such as invoices, contract documents, and other financial, accounting, and fiscal records.
Verify accuracy of accounting documentation; Identify accounting inconsistencies and errors and prepare corrections.
Prepare, and approve purchase requisitions, and expense reports.
Review, Research, Correct and summarize specialized and technical information from varied sources using spreadsheets and customized database applications.
Provide customer service to internal and external customers; Communicate established policies, procedures, codes, regulations, and other relevant information via phone, in writing and in person.
Perform financial or other numeric work, requiring the application of accepted bookkeeping or basic accounting methods.
Process incoming mail and documents; identify and prioritize sensitive matters; maintain confidentiality and professionalism.
Collaborate with team members to identify opportunities for process improvements.
Perform other duties as assigned.
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. We would love to hear from people with:
An associate degree in accounting or closely related field or any combination of education, skills, training, and experience that clearly demonstrates the ability to perform the duties of this position.
Demonstrated experience in accounts payable/independent financial and cost accounting support work.
Demonstrated ability in managing and prioritizing a heavy diverse assignment workload requiring a high level of accuracy within a fast-paced, deadline driven environment .
Knowledge of accepted bookkeeping or basic accounting systems, methods, and applications.
Skill and proficiency in data entry and rectifying discrepancies and errors.
Exceptional devotion to a customer-centered approach and is dedicated to providing superior Customer Service.
Intermediate p roficiency in the use of Microsoft Office products including, Word, Excel, PowerPoint, SharePoint and Teams; Basic level proficiency in the use Adobe Pro.
The ability to work both collaboratively as part of an integral team and independently; Foster and sustain productive working relationships with diverse teams, customers, and vendors.
Exceptional verbal and written communication skills; Display professionalism by demonstrating integrity, patience and discretion.
Ability to support a culture of inclusion and contribute to a work environment that embraces and encourages diversity in its workforce where differences are valued.
Ability to maintain a high degree of confidentiality with sensitive and personal information.
Desired Qualifications:
Has working experience with Oracle EBS, JD Edwards, or SAP.
Knowledge of King County procurement polices and procedures.
Those applicants who pass the initial screening will be invited to participate in an interview the week of 12/4/2023. Second interviews will be held the week of 12/11/2023. WHO IS ELEGIBLE TO APPLY: This position is open to all qualified applicants. This recruitment may also be used to fill current and or/future career service, term-limited temporary, short-term temporary, and or/special duty positions over the next six months. WORK LOCATION: Currently we are filling a position that will report to the King Street Center in Seattle, but may have future openings in Renton, or Seattle. NOTE: When applicable - Special duty opportunities are only open to current King County career service employees who have completed their initial probation. Special duty applicants must have approval from their current supervisor to accept an assignment. Current employees selected for special duty will be compensated based upon the provisions of the collective bargaining agreements or Coalition Labor Agreement for their base assignment. WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is Non-Exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime pay. FORMS AND MATERIALS: A full and complete King County Application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge and skills for the position. SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: This position is represented by Local 117: International Brotherhood of Teamsters For more information regarding this recruitment, please contact: Cassandra Montgomery Human Resources Analyst 206-263-5866 cassandra.montgomery@kingcounty.gov Connect with me on LinkedIn Teleworking Requirement This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work, and meetings. The responsibilities of this position will include regular and ongoing in-office work. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Emergency Designation Status: Non-Mission Critical Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Oregon Health Authority
Salem, OR and Portland, OR HYBRID
Do you have experience developing, implementing, and providing oversight of policies and programs at the community, state, and/or national level that promote equity and inclusion and reduce disparities? Are you passionate about prioritizing community voice throughout iterative improvement cycles from concept and design to implementation and integration? We look forward to hearing from you!
This posting will be used to fill two (2) permanent, full-time positions. These positions are classified as Management Service and are not represented by a union.
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
MEDICAID: Senior Community Engagement Analyst: This position directs a team of community engagement specialists on developing deep, trusting relationships in the community and has extensive skill in community partnership building.
This position defines and leads community engagement workstreams within the 1115 Demonstration Waiver implementation and ensures alignment, integration and collaboration with the 1115 Medicaid Waiver policy analysts who hold accountability for Health Related Social Needs (Housing, Nutrition, Climate) and for Waiver Transition Populations (Child Welfare, Residential Behavioral Health, Youth and Adults leaving Carceral Settings).
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Any combination of experience and education equivalent to eight years of experience that typically supports the knowledge and skills for the classification.
A Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills can substitute for years of experience.
Example: A Bachelor’s Degree plus five years of applicable professional or lived experience.
Desired Attributes
Preference may be given for the ability to read, write, speak and interpret English and one of the 5 most common languages in Oregon other than English (Spanish, Vietnamese, Chinese, Russian, and Korean) with full proficiency in a culturally humble manner.
Experience in advancing health equity, including effective delivery of culturally responsive and inclusive services, evidence of ongoing development of personal cultural awareness and humility, and knowledge of social determinants of health and their impacts on health outcomes.
Experience developing, implementing policies and programs at the community, state, and/or national level that promote equity and inclusion and address systemic health disparities, with an emphasis on integrating the voice of consumers with lived experience.
Experience in collaborating with diverse populations most harmed by social injustice and inequities; demonstrated ability to build and steward positive relationships with diverse community groups including communities of color, immigrant groups, the disability community, and other traditionally marginalized communities.
Knowledge about OHA/DHS contracts/interagency agreement administration, procurement, and project management.
Specific knowledge of Oregon Administrative Rules and Oregon Revised Statutes, other applicable regulations, and program requirements.
Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid Administration in Oregon, and experience in working with Community Mental Health Programs, Behavioral Health Service Providers, Coordinated Care Organizations or other managed care entities and their leadership to guide operations and policies.
Ability to provide organizational leadership to support inter-and cross-agency collaboration and systems-wide changes that support advocacy, equity, and client-centered policies and solutions.
Specific knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, iterative design, and improvement science.
Strong communication skills across a variety of forms that demonstrate the ability to facilitate appreciative inquiry, foster trust and transparency, and promote human-centered change management.
Demonstrates skills in the following areas:
Community and Partner Engagement
Expert level Technical Assistance
Policy Advisement
Program Design, Implementation, and Evaluation
Project Management
Systems and Organizational Improvement
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Oct 27, 2023
Full time
Do you have experience developing, implementing, and providing oversight of policies and programs at the community, state, and/or national level that promote equity and inclusion and reduce disparities? Are you passionate about prioritizing community voice throughout iterative improvement cycles from concept and design to implementation and integration? We look forward to hearing from you!
This posting will be used to fill two (2) permanent, full-time positions. These positions are classified as Management Service and are not represented by a union.
Work Location: Salem/Marion or Portland/Multnomah; hybrid position
What you will do!
MEDICAID: Senior Community Engagement Analyst: This position directs a team of community engagement specialists on developing deep, trusting relationships in the community and has extensive skill in community partnership building.
This position defines and leads community engagement workstreams within the 1115 Demonstration Waiver implementation and ensures alignment, integration and collaboration with the 1115 Medicaid Waiver policy analysts who hold accountability for Health Related Social Needs (Housing, Nutrition, Climate) and for Waiver Transition Populations (Child Welfare, Residential Behavioral Health, Youth and Adults leaving Carceral Settings).
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Any combination of experience and education equivalent to eight years of experience that typically supports the knowledge and skills for the classification.
A Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills can substitute for years of experience.
Example: A Bachelor’s Degree plus five years of applicable professional or lived experience.
Desired Attributes
Preference may be given for the ability to read, write, speak and interpret English and one of the 5 most common languages in Oregon other than English (Spanish, Vietnamese, Chinese, Russian, and Korean) with full proficiency in a culturally humble manner.
Experience in advancing health equity, including effective delivery of culturally responsive and inclusive services, evidence of ongoing development of personal cultural awareness and humility, and knowledge of social determinants of health and their impacts on health outcomes.
Experience developing, implementing policies and programs at the community, state, and/or national level that promote equity and inclusion and address systemic health disparities, with an emphasis on integrating the voice of consumers with lived experience.
Experience in collaborating with diverse populations most harmed by social injustice and inequities; demonstrated ability to build and steward positive relationships with diverse community groups including communities of color, immigrant groups, the disability community, and other traditionally marginalized communities.
Knowledge about OHA/DHS contracts/interagency agreement administration, procurement, and project management.
Specific knowledge of Oregon Administrative Rules and Oregon Revised Statutes, other applicable regulations, and program requirements.
Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid Administration in Oregon, and experience in working with Community Mental Health Programs, Behavioral Health Service Providers, Coordinated Care Organizations or other managed care entities and their leadership to guide operations and policies.
Ability to provide organizational leadership to support inter-and cross-agency collaboration and systems-wide changes that support advocacy, equity, and client-centered policies and solutions.
Specific knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, iterative design, and improvement science.
Strong communication skills across a variety of forms that demonstrate the ability to facilitate appreciative inquiry, foster trust and transparency, and promote human-centered change management.
Demonstrates skills in the following areas:
Community and Partner Engagement
Expert level Technical Assistance
Policy Advisement
Program Design, Implementation, and Evaluation
Project Management
Systems and Organizational Improvement
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Administrative Assistant Floater (USAO-Miami)
Location: 99 NE 4th Street, Miami, FL (On-site)
Status: Full-time
Position Description
This position will perform a variety of administrative tasks for the Administrative Division (Administration, Fiscal/Budget, Procurement, Docket, IT and Human Resources) in support of our customer, the United States Attorney's Office (USAO).
Required Qualifications:
Must have completed at least 100 credit hours of college level courses.
Qualified typist (40 words per minute)
Experience in administrative, professional, investigative, technical, or other responsible work related to a broad range of fields including, but not limited to, personnel management, funds management, management analysis, procurement, contract management, data processing, property management, space management, travel and transportation management, public information, office management, safety and security.
At least two years' specific experience in one of the above-listed fields appropriate to the position being filled.
United States citizenship is required for this position.
Must be able to obtain/maintain a Department of Justice (DOJ) security clearance.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Generates reports for travel and procurement through automated system.
Prepares variety of fiscal, procurement and human resources documents through use of computer.
Maintains scheduling calendar for media room usage.
Produces a variety of written documents utilizing varied and advanced word processing software functions, working from handwritten draft, edited copy, or electronic files created by another staff member.
Provides support and manages documents related to transit program.
Provides automated support to Administrative Officer, Deputy Administrative Officer, Supervisory
Administrative Services Specialist and Human Resources Officer, using a personal computer for word processing, database management, fax machines, knowledge or skill in preparing spreadsheets, prepares mass mailings, ensuring labels (addresses) are correct.
Operates copying machine. Displays working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collates and staples material as necessary.
Must have ability to operate switchboard and route incoming calls to staff members or take messages as appropriate, and place outgoing calls, relate to the public in a professional manner with clear and understandable language, greet vendors, customers, and visitors.
Makes recurring and special messenger trips as necessary, sorts and arranges material for filing and files material in alphabetical, numerical or chronological order.
Familiarity with office machines sufficient to perform recurring operations as well as user-selected custom features, e.g., copy enlargement and reduction. Skill in operating a computer terminal, personal computer, and electronic typewriter.
Performs data entry duties. Services as back-up for T & A Clerk.
Issues funding numbers for approved litigation and purchase requests.
Inputs into financial system pertinent data for approved litigation and purchase requests.
Responsible for inputting and managing the personal information data of invitational travelers in the USAO travel system.
Research court documents and determines appropriate data for insertion in the USAO case management system managed by IT/Docket Section. Accuracy is required for generation of statistical reports.
Acts as enroller and activator for the creation and issuance of official HSPD-12 PIV cards for access to facilities and personal computers.
Must be knowledgeable in the policies of procurement and fiscal processes, security, human resources file management, and case file management in order to perform assigned tasks with great accuracy.
Provides customer service and telephone coverage for the Executive Division.
Work Conditions:
Work is primarily performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
BlackFish Federal. is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/3109379-446788
Oct 26, 2023
Full time
Administrative Assistant Floater (USAO-Miami)
Location: 99 NE 4th Street, Miami, FL (On-site)
Status: Full-time
Position Description
This position will perform a variety of administrative tasks for the Administrative Division (Administration, Fiscal/Budget, Procurement, Docket, IT and Human Resources) in support of our customer, the United States Attorney's Office (USAO).
Required Qualifications:
Must have completed at least 100 credit hours of college level courses.
Qualified typist (40 words per minute)
Experience in administrative, professional, investigative, technical, or other responsible work related to a broad range of fields including, but not limited to, personnel management, funds management, management analysis, procurement, contract management, data processing, property management, space management, travel and transportation management, public information, office management, safety and security.
At least two years' specific experience in one of the above-listed fields appropriate to the position being filled.
United States citizenship is required for this position.
Must be able to obtain/maintain a Department of Justice (DOJ) security clearance.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Generates reports for travel and procurement through automated system.
Prepares variety of fiscal, procurement and human resources documents through use of computer.
Maintains scheduling calendar for media room usage.
Produces a variety of written documents utilizing varied and advanced word processing software functions, working from handwritten draft, edited copy, or electronic files created by another staff member.
Provides support and manages documents related to transit program.
Provides automated support to Administrative Officer, Deputy Administrative Officer, Supervisory
Administrative Services Specialist and Human Resources Officer, using a personal computer for word processing, database management, fax machines, knowledge or skill in preparing spreadsheets, prepares mass mailings, ensuring labels (addresses) are correct.
Operates copying machine. Displays working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collates and staples material as necessary.
Must have ability to operate switchboard and route incoming calls to staff members or take messages as appropriate, and place outgoing calls, relate to the public in a professional manner with clear and understandable language, greet vendors, customers, and visitors.
Makes recurring and special messenger trips as necessary, sorts and arranges material for filing and files material in alphabetical, numerical or chronological order.
Familiarity with office machines sufficient to perform recurring operations as well as user-selected custom features, e.g., copy enlargement and reduction. Skill in operating a computer terminal, personal computer, and electronic typewriter.
Performs data entry duties. Services as back-up for T & A Clerk.
Issues funding numbers for approved litigation and purchase requests.
Inputs into financial system pertinent data for approved litigation and purchase requests.
Responsible for inputting and managing the personal information data of invitational travelers in the USAO travel system.
Research court documents and determines appropriate data for insertion in the USAO case management system managed by IT/Docket Section. Accuracy is required for generation of statistical reports.
Acts as enroller and activator for the creation and issuance of official HSPD-12 PIV cards for access to facilities and personal computers.
Must be knowledgeable in the policies of procurement and fiscal processes, security, human resources file management, and case file management in order to perform assigned tasks with great accuracy.
Provides customer service and telephone coverage for the Executive Division.
Work Conditions:
Work is primarily performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
BlackFish Federal. is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/3109379-446788
Keeping Washington Clean and Evergreen
The Air Quality Program (AQP) within the Department of Ecology is looking to fill a Program Contracts and Grants Specialist (Environmental Specialist 4) (In-Training) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.
As Program Contracts and Grants Specialist, you will support Air Quality Program’s (AQP) mission by developing, negotiating, implementing and monitoring terms of agreements for AQP grants and contracts. You will hone your program knowledge, and use your in-depth grant and contract development experience to administer millions of dollars of federal, state, local government, university and private entity contracts and grants. These contracts and grants allow the AQP to assist public entities with air pollution reduction through air monitoring, technical assistance, public education, and enforcement. Note: This position offers a career path and on-the-job training. This position allows you to progress through the Environmental Specialist (ES) field and achieve the goal class of an ES4 . Candidates will be considered at the ES2, ES3 and ES4 levels, depending on qualifications. For salary levels for each, please see the qualifications section. The mission of the Air Quality Program (AQP) is to protect, preserve, and enhance the air quality of Washington to safeguard public health and the environment and support high quality of life for current and future generations. Tele-work options for this position: This position will be eligible for up to an 80% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on September 6, 2023. In order to be considered, please submit an application on or before September 5, 2023 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? As the Program Contracts and Grants Specialist, you will interface with Air Quality Program and Ecology staff in a multitude of disciplines. You will also directly consult with and support local government and not-for-profit grant recipients, Tribes, local clean air agencies, the Attorney General’s office and other agencies and universities. Your grant portfolio includes landfill methane grants, improving air quality in overburdened communities, diesel and soot reduction, and other federal environmental grants. You will receive support and be involved with the Agency-wide grant group (including other agency-wide grant administrators) and develop expertise in competitive procurement processes. What you will do:
Negotiate, prepare, and manage complex contracts and agreements. Resolve issues that arise during the contracting process.
Ensure state policies and procedures are followed throughout the procurement process.
Assist staff in helping them in understanding regulations, policies, and procedures in the preparation of contracts, agreements, and procurements.
Review and analyze contracts and agreements to be sure they comply with regulations, policies and procedures.
Negotiate agreements with a variety of stakeholders.
Independently confirm reimbursement requests and grant submittals are eligible using working knowledge of grant agreement and guidelines, state and federal statutes and rules, AQP and Agency policies and procedures, and taking into account audit requirements and grantee relationships.
Provide expertise in determining eligibility issues and tracking and recording eligibility decisions as precedent for future issues.
Develop performance measures to accurately track and report data on all AQP grant programs.
Coordinate with the regional grant fund managers in grant cycle planning and execution.
Qualifications
This is an In-Training Position. The goal class for this position is Environmental Specialist 4 (ES4) . We will consider applicants who meet the requirements for the ES2, ES3 and ES4 levels. If the finalist meets the requirements for the ES2 or ES3 levels, they will be hired in at that level and placed into a training program to become an ES4 within a specified period of time. Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. At the Environmental Specialist 2 level: Salary Range 45 ($3,796-$5,088 monthly) (In-training) A total of five years of experience and/or education as described below:
Experience : Involving environmental analysis or control, policy, planning, or similar field of work. Experience may include a combination of the following:
assignments in environmental permit development and review
environmental inspections or enforcement activities
scientific studies, surveys, or scientific analysis
technical assistance for grants, contracts, and loans
interpretation of policy and environmental technical assistance.
Education : Involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree - as listed above | Years of professional level experience - as listed above
Combination 1 | No college credit hours or degree | 5 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits | 4 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree) | 3 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits | 2 years of experience
Combination 5 | A Bachelor's Degree | 1 year of experience
Combination 6 | A Master’s Degree or higher | No experience required
OR One year of experience as an Environmental Specialist 1, at the Department of Ecology. At the Environmental Specialist 3 level: Salary Range 53 ($4,602-$6,198 monthly) (In-training) A total of six years of experience and/or education as described below:
Experience : Involving environmental analysis or control, policy, planning, or similar field of work. Experience may include a combination of the following:
assignments in environmental permit development and review
environmental inspections or enforcement activities
scientific studies, surveys, or scientific analysis
technical assistance for grants, contracts, and loans
interpretation of policy and environmental technical assistance.
Education : Involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree - as listed above | Years of professional level experience - as listed above
Combination 1 | No college credit hours or degree | 6 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits | 5 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree) | 4 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits | 3 years of experience
Combination 5 | A Bachelor's Degree | 2 years of experience
Combination 6 | A Master’s Degree | 1 year of experience
Combination 7 | A Ph.D. | No experience required
OR One year of experience as an Environmental Specialist 2, at the Department of Ecology. At the Environmental Specialist 4 level: Salary Range 59 ($5,341-$7,184 monthly) Goal class A total of nine years of experience and/or education as described below:
Experience : Involving environmental analysis or control, policy, planning, or similar field of work. Experience may include a combination of the following:
assignments in environmental permit development and review
environmental inspections or enforcement activities
scientific studies, surveys, or scientific analysis
technical assistance for grants, contracts, and loans
interpretation of policy and environmental technical assistance.
Education : Involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position: Possible Combinations | College credit hours or degree - as listed above | Years of professional level experience - as listed above
Combination 1 | No college credit hours or degree | 9 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits | 8 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree) | 7 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits | 6 years of experience
Combination 5 | A Bachelor's Degree | 5 years of experience
Combination 6 | A Master’s Degree | 3 years of experience
Combination 7 | A Ph.D. | 2 years of experience
OR Two years of experience as an Environmental Specialist 3, at the Department of Ecology. Special Requirements/Conditions of Employment:
Successful completion of Department of Enterprise Services’ Washington State Contract Management 401 training modules (or within 90 days of employment).
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Grant/loan and/or other related financial management experience.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Pete Siefer at: Pete.Siefer@ecy.wa.gov . Please do not contact Pete to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Aug 25, 2023
Full time
Keeping Washington Clean and Evergreen
The Air Quality Program (AQP) within the Department of Ecology is looking to fill a Program Contracts and Grants Specialist (Environmental Specialist 4) (In-Training) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.
As Program Contracts and Grants Specialist, you will support Air Quality Program’s (AQP) mission by developing, negotiating, implementing and monitoring terms of agreements for AQP grants and contracts. You will hone your program knowledge, and use your in-depth grant and contract development experience to administer millions of dollars of federal, state, local government, university and private entity contracts and grants. These contracts and grants allow the AQP to assist public entities with air pollution reduction through air monitoring, technical assistance, public education, and enforcement. Note: This position offers a career path and on-the-job training. This position allows you to progress through the Environmental Specialist (ES) field and achieve the goal class of an ES4 . Candidates will be considered at the ES2, ES3 and ES4 levels, depending on qualifications. For salary levels for each, please see the qualifications section. The mission of the Air Quality Program (AQP) is to protect, preserve, and enhance the air quality of Washington to safeguard public health and the environment and support high quality of life for current and future generations. Tele-work options for this position: This position will be eligible for up to an 80% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on September 6, 2023. In order to be considered, please submit an application on or before September 5, 2023 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique? As the Program Contracts and Grants Specialist, you will interface with Air Quality Program and Ecology staff in a multitude of disciplines. You will also directly consult with and support local government and not-for-profit grant recipients, Tribes, local clean air agencies, the Attorney General’s office and other agencies and universities. Your grant portfolio includes landfill methane grants, improving air quality in overburdened communities, diesel and soot reduction, and other federal environmental grants. You will receive support and be involved with the Agency-wide grant group (including other agency-wide grant administrators) and develop expertise in competitive procurement processes. What you will do:
Negotiate, prepare, and manage complex contracts and agreements. Resolve issues that arise during the contracting process.
Ensure state policies and procedures are followed throughout the procurement process.
Assist staff in helping them in understanding regulations, policies, and procedures in the preparation of contracts, agreements, and procurements.
Review and analyze contracts and agreements to be sure they comply with regulations, policies and procedures.
Negotiate agreements with a variety of stakeholders.
Independently confirm reimbursement requests and grant submittals are eligible using working knowledge of grant agreement and guidelines, state and federal statutes and rules, AQP and Agency policies and procedures, and taking into account audit requirements and grantee relationships.
Provide expertise in determining eligibility issues and tracking and recording eligibility decisions as precedent for future issues.
Develop performance measures to accurately track and report data on all AQP grant programs.
Coordinate with the regional grant fund managers in grant cycle planning and execution.
Qualifications
This is an In-Training Position. The goal class for this position is Environmental Specialist 4 (ES4) . We will consider applicants who meet the requirements for the ES2, ES3 and ES4 levels. If the finalist meets the requirements for the ES2 or ES3 levels, they will be hired in at that level and placed into a training program to become an ES4 within a specified period of time. Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. At the Environmental Specialist 2 level: Salary Range 45 ($3,796-$5,088 monthly) (In-training) A total of five years of experience and/or education as described below:
Experience : Involving environmental analysis or control, policy, planning, or similar field of work. Experience may include a combination of the following:
assignments in environmental permit development and review
environmental inspections or enforcement activities
scientific studies, surveys, or scientific analysis
technical assistance for grants, contracts, and loans
interpretation of policy and environmental technical assistance.
Education : Involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree - as listed above | Years of professional level experience - as listed above
Combination 1 | No college credit hours or degree | 5 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits | 4 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree) | 3 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits | 2 years of experience
Combination 5 | A Bachelor's Degree | 1 year of experience
Combination 6 | A Master’s Degree or higher | No experience required
OR One year of experience as an Environmental Specialist 1, at the Department of Ecology. At the Environmental Specialist 3 level: Salary Range 53 ($4,602-$6,198 monthly) (In-training) A total of six years of experience and/or education as described below:
Experience : Involving environmental analysis or control, policy, planning, or similar field of work. Experience may include a combination of the following:
assignments in environmental permit development and review
environmental inspections or enforcement activities
scientific studies, surveys, or scientific analysis
technical assistance for grants, contracts, and loans
interpretation of policy and environmental technical assistance.
Education : Involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position:
Possible Combinations | College credit hours or degree - as listed above | Years of professional level experience - as listed above
Combination 1 | No college credit hours or degree | 6 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits | 5 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree) | 4 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits | 3 years of experience
Combination 5 | A Bachelor's Degree | 2 years of experience
Combination 6 | A Master’s Degree | 1 year of experience
Combination 7 | A Ph.D. | No experience required
OR One year of experience as an Environmental Specialist 2, at the Department of Ecology. At the Environmental Specialist 4 level: Salary Range 59 ($5,341-$7,184 monthly) Goal class A total of nine years of experience and/or education as described below:
Experience : Involving environmental analysis or control, policy, planning, or similar field of work. Experience may include a combination of the following:
assignments in environmental permit development and review
environmental inspections or enforcement activities
scientific studies, surveys, or scientific analysis
technical assistance for grants, contracts, and loans
interpretation of policy and environmental technical assistance.
Education : Involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position: Possible Combinations | College credit hours or degree - as listed above | Years of professional level experience - as listed above
Combination 1 | No college credit hours or degree | 9 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits | 8 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree) | 7 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits | 6 years of experience
Combination 5 | A Bachelor's Degree | 5 years of experience
Combination 6 | A Master’s Degree | 3 years of experience
Combination 7 | A Ph.D. | 2 years of experience
OR Two years of experience as an Environmental Specialist 3, at the Department of Ecology. Special Requirements/Conditions of Employment:
Successful completion of Department of Enterprise Services’ Washington State Contract Management 401 training modules (or within 90 days of employment).
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Grant/loan and/or other related financial management experience.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Pete Siefer at: Pete.Siefer@ecy.wa.gov . Please do not contact Pete to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Job Summary:
Rhode Island School of Design (RISD) seeks a Reuse Specialist to join its Auxiliary Services group. This is an inaugural position aimed to inspire creativity, conservation, and community engagement through thoughtful reuse programs and activism.
The Reuse Specialist will recommend process improvements to divert items from landfill, while reducing the need for new purchases for the campus and students. They will actively foster a team setting, with keen attention to the diverse needs of student body, pedagogical practice and the greater providence arts community, as well as oversee student staff. While actively participating in short-, mid- and long-range planning to assure that emerging trends are reflected in services provided, they will communicate with students, faculty, and staff regarding services and acquire feedback to gauge successes and challenges. This position also promotes and educates campus on program offerings, cultivating relationships and collaborations with the RI arts community.
The successful candidate will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.
Essential Functions/Duties:
Responsible for the day to day administrative work associated with operating the 2nd Life Exchange including creating and disseminating both online and print promotions and communications, staffing students and volunteers, and providing input to the development of existing organization policies and procedures, inventory management, financial tracking, and communication. Regularly coordinates with the stores on inventory management and public sales.
Leads the Campus furniture and equipment reuse program. Maintains website content used to inform and engage the campus community on reuse programs. Monitors and responds to inquiries regarding reuse of campus items. Approves reuse requests. Collaborates with Facilities and Warehouse teams on the storing and distribution of available items in inventory. Is the primary contact for third party vendors associated with surplus, in support of creative reuse.
Proactively engage with and serve as a resource to faculty and staff to integrate reuse and reduce education and practices into studio environment, as appropriate. Promote RISD’s reuse programs, goals, challenges, and accomplishments to a wide range of constituencies through personal contact, the website, discussions with students, faculty, and staff, and others. Liaise with campus partners; Facilities, Environmental Health & Safety, Dining Services, Student Affairs (clubs), Procurement and Center for Community Partnerships. Maintains and establishes new relationships with like-minded organizations within the Providence community to support programs that support art and design.
Oversee FLIPS collection promotion, communications and associated sales. Coordinates distribution of nonsale related items and donation programs associated with collection. Leads the FLIPS committee, coordinates volunteers, oversees schedule, marketing and arranging campus partner support needed. Tracks results of collection, sale and donations.
Hires, trains, schedules and manages a team of student staff that support re-use core enterprises. Assigns and follows up on daily work assignments. Facilitates professional development to ensure the team is up to date on all reuse and sustainable best practices.
Ensures that Re-use enterprises are responsive to customers’ wants and needs. Communicates with the team and community on a regular basis to ensure readiness to meet the needs of the RISD community. Actively gathers feedback and data and takes action to improve programs. Aid guests and students with special requests. Provides prompt, efficient, and personalized assistance to address the issues and concerns of customers. Effectively communicates with constituency, both interpersonally or in written, verbal, nonverbal and audible. Uses all available industry resources to stay abreast of the best practices in reuse and recycling.
Maintains digital database of reuse movement. Generates and analyzes system reports and data to track outcomes and make operational decisions based on resultant data. Uses data to implement operational efficiency. Prepares yearly operational & budget reports for the Executive Director of Auxiliaries.
Additional Functions/Duties:
Assists with tasks related to the operation of the Student Food Pantry.
Performs related duties as required by immediate supervisor.
Safely drive RISD vehicles to transport items throughout and off-campus.
Required Knowledge/Skills/Experience:
The ideal candidate will have a background in sustainability, working with artists, and customer service.
Must demonstrate a strong grasp of sustainability terms and concepts.
Demonstrated ability to work in a high-impact, deadline-oriented environment where a high degree of professionalism, organization, initiative, attention to detail, accuracy, and ability to work on multiple projects simultaneously is required.
Proven ability to adapt to changing needs of an evolving office and to effectively troubleshoot, delegate and problem-solve with colleagues to address emerging issues.
Must be able to communicate effectively in oral and written formats with multiple diverse populations including faculty, staff, students, and external constituents.
Ability to engage across a wide variety of individual differences and identities through meaningful interactions characterized by respect, mutual understanding, and reciprocity.
A positive attitude and the ability to relate well to diverse populations and to help foster an inclusive community environment. Must be able to work effectively both independently and in a team setting.
High level of functionality in the use of Microsoft Office and Google Suite. Proficiency in Adobe graphic design software and tools, Apple systems, and a variety of social media platforms preferred.
Must possess a valid Rhode Island driver's license. Forklift certification preferred, willingness to train.
Associate's degree required, or equivalent combination of education and experience.
Demonstrated ability to lead, guide, and mentor others. Prior supervisory preferred.
RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.
Aug 09, 2023
Full time
Job Summary:
Rhode Island School of Design (RISD) seeks a Reuse Specialist to join its Auxiliary Services group. This is an inaugural position aimed to inspire creativity, conservation, and community engagement through thoughtful reuse programs and activism.
The Reuse Specialist will recommend process improvements to divert items from landfill, while reducing the need for new purchases for the campus and students. They will actively foster a team setting, with keen attention to the diverse needs of student body, pedagogical practice and the greater providence arts community, as well as oversee student staff. While actively participating in short-, mid- and long-range planning to assure that emerging trends are reflected in services provided, they will communicate with students, faculty, and staff regarding services and acquire feedback to gauge successes and challenges. This position also promotes and educates campus on program offerings, cultivating relationships and collaborations with the RI arts community.
The successful candidate will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.
Essential Functions/Duties:
Responsible for the day to day administrative work associated with operating the 2nd Life Exchange including creating and disseminating both online and print promotions and communications, staffing students and volunteers, and providing input to the development of existing organization policies and procedures, inventory management, financial tracking, and communication. Regularly coordinates with the stores on inventory management and public sales.
Leads the Campus furniture and equipment reuse program. Maintains website content used to inform and engage the campus community on reuse programs. Monitors and responds to inquiries regarding reuse of campus items. Approves reuse requests. Collaborates with Facilities and Warehouse teams on the storing and distribution of available items in inventory. Is the primary contact for third party vendors associated with surplus, in support of creative reuse.
Proactively engage with and serve as a resource to faculty and staff to integrate reuse and reduce education and practices into studio environment, as appropriate. Promote RISD’s reuse programs, goals, challenges, and accomplishments to a wide range of constituencies through personal contact, the website, discussions with students, faculty, and staff, and others. Liaise with campus partners; Facilities, Environmental Health & Safety, Dining Services, Student Affairs (clubs), Procurement and Center for Community Partnerships. Maintains and establishes new relationships with like-minded organizations within the Providence community to support programs that support art and design.
Oversee FLIPS collection promotion, communications and associated sales. Coordinates distribution of nonsale related items and donation programs associated with collection. Leads the FLIPS committee, coordinates volunteers, oversees schedule, marketing and arranging campus partner support needed. Tracks results of collection, sale and donations.
Hires, trains, schedules and manages a team of student staff that support re-use core enterprises. Assigns and follows up on daily work assignments. Facilitates professional development to ensure the team is up to date on all reuse and sustainable best practices.
Ensures that Re-use enterprises are responsive to customers’ wants and needs. Communicates with the team and community on a regular basis to ensure readiness to meet the needs of the RISD community. Actively gathers feedback and data and takes action to improve programs. Aid guests and students with special requests. Provides prompt, efficient, and personalized assistance to address the issues and concerns of customers. Effectively communicates with constituency, both interpersonally or in written, verbal, nonverbal and audible. Uses all available industry resources to stay abreast of the best practices in reuse and recycling.
Maintains digital database of reuse movement. Generates and analyzes system reports and data to track outcomes and make operational decisions based on resultant data. Uses data to implement operational efficiency. Prepares yearly operational & budget reports for the Executive Director of Auxiliaries.
Additional Functions/Duties:
Assists with tasks related to the operation of the Student Food Pantry.
Performs related duties as required by immediate supervisor.
Safely drive RISD vehicles to transport items throughout and off-campus.
Required Knowledge/Skills/Experience:
The ideal candidate will have a background in sustainability, working with artists, and customer service.
Must demonstrate a strong grasp of sustainability terms and concepts.
Demonstrated ability to work in a high-impact, deadline-oriented environment where a high degree of professionalism, organization, initiative, attention to detail, accuracy, and ability to work on multiple projects simultaneously is required.
Proven ability to adapt to changing needs of an evolving office and to effectively troubleshoot, delegate and problem-solve with colleagues to address emerging issues.
Must be able to communicate effectively in oral and written formats with multiple diverse populations including faculty, staff, students, and external constituents.
Ability to engage across a wide variety of individual differences and identities through meaningful interactions characterized by respect, mutual understanding, and reciprocity.
A positive attitude and the ability to relate well to diverse populations and to help foster an inclusive community environment. Must be able to work effectively both independently and in a team setting.
High level of functionality in the use of Microsoft Office and Google Suite. Proficiency in Adobe graphic design software and tools, Apple systems, and a variety of social media platforms preferred.
Must possess a valid Rhode Island driver's license. Forklift certification preferred, willingness to train.
Associate's degree required, or equivalent combination of education and experience.
Demonstrated ability to lead, guide, and mentor others. Prior supervisory preferred.
RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.
Salary Range: $6,172 - $9,086 Monthly
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Promotion and Chronic Disease Prevention (HPCDP) Section in Portland, OR is recruiting for a Universally Offered Home Visiting Program Consultant to provide leadership, policy advice, legislative coordination, business analysis and operations planning, project management, and evaluation expertise for the development, planning and implementation of the Universally offered Home Visiting Initiative throughout the state.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location can be changed at any time at the discretion of the hiring manager.
What will you do? As the Universally Offered Home Visiting Program Consultant , you will perform the following duties:
Program Design and Development
Develop, implement, and maintain operation processes, procedures, and collaborative partnerships.
Consult with leadership on the program modifications and related policy and make recommendations.
Convene and facilitate joint planning to design and implement a statewide home visiting system.
Project and Implementation Management
Lead project management activities.
Monitor and surveil management of project implementation and program rollout tracking, communications, and reporting for internal and external stakeholders.
Vendor/Contractor Relationship Coordination
Provide identification and analysis of business processes relating to contracts, including drafting and revising documents.
Process contracts and amendments through Office of Contracts and Procurement, work to resolve questions and move to timely completion of contracts.
Review vendor/contractor tasks and deliverables, and provide edits, comments, and recommendations regarding deliverable approvals.
Research, Analysis, and Evaluation
Analyze policy recommendations and emerging state and national issues related to home visiting systems and provide analysis and recommended actions.
Synthesize research and prepare periodic reports, policy briefs and other communications for internal and external audiences.
Develop recommendations for policy and program modifications to improve the home visiting system effectiveness.
What are we looking for?
Minimum Requirements
Any combination of experience or education equivalent to eight years of experience planning and managing a program(s) requiring the cooperation and joint planning of multiple entities, government jurisdictions, community organizations, or private sector businesses.
Degrees in Public Health, Business or Public Administration, Behavioral or Social Sciences, or a closely related field can substitute for some of the eight (8) years work experience. An Associate’s degree will substitute up to 18 months, a Bachelor's will substitute for three (3) years, a Master’s will substitute for four (4) years, and a Doctorate will substitute for five (5) years.
Requested Skills
Experience in advancing health equity, addressing systemic health inequities and collaborating with diverse communities most harmed by social injustice and health inequities.
Synthesize voluminous and diverse facts, opinions, and materials into usable policy briefs and work plans. Prepare and present highly complex technical material and issues to non-specialists.
Effectively express ideas orally and in writing, using appropriate language, organization of ideas, and presentation of facts in an objective manner.
Excellent analytical skills, – from sorting out the most important problems to framing feasible options.
Use relevant information, research and professional judgment to determine whether events or processes comply with laws, regulations, or standards.
Knowledge of and/or experience with the health care industry including public and private health insurance carriers, hospital systems and the health care delivery system, Medicaid, and general healthcare system financing. Experience in home visiting and/or early childhood systems.
How to Apply
Complete the online application at oregonjobs.org using job number REQ-124938
Application Deadline: 05/10/2023
Apr 20, 2023
Full time
Salary Range: $6,172 - $9,086 Monthly
The Oregon Health Authority (OHA), Public Health Division (PHD), Health Promotion and Chronic Disease Prevention (HPCDP) Section in Portland, OR is recruiting for a Universally Offered Home Visiting Program Consultant to provide leadership, policy advice, legislative coordination, business analysis and operations planning, project management, and evaluation expertise for the development, planning and implementation of the Universally offered Home Visiting Initiative throughout the state.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location can be changed at any time at the discretion of the hiring manager.
What will you do? As the Universally Offered Home Visiting Program Consultant , you will perform the following duties:
Program Design and Development
Develop, implement, and maintain operation processes, procedures, and collaborative partnerships.
Consult with leadership on the program modifications and related policy and make recommendations.
Convene and facilitate joint planning to design and implement a statewide home visiting system.
Project and Implementation Management
Lead project management activities.
Monitor and surveil management of project implementation and program rollout tracking, communications, and reporting for internal and external stakeholders.
Vendor/Contractor Relationship Coordination
Provide identification and analysis of business processes relating to contracts, including drafting and revising documents.
Process contracts and amendments through Office of Contracts and Procurement, work to resolve questions and move to timely completion of contracts.
Review vendor/contractor tasks and deliverables, and provide edits, comments, and recommendations regarding deliverable approvals.
Research, Analysis, and Evaluation
Analyze policy recommendations and emerging state and national issues related to home visiting systems and provide analysis and recommended actions.
Synthesize research and prepare periodic reports, policy briefs and other communications for internal and external audiences.
Develop recommendations for policy and program modifications to improve the home visiting system effectiveness.
What are we looking for?
Minimum Requirements
Any combination of experience or education equivalent to eight years of experience planning and managing a program(s) requiring the cooperation and joint planning of multiple entities, government jurisdictions, community organizations, or private sector businesses.
Degrees in Public Health, Business or Public Administration, Behavioral or Social Sciences, or a closely related field can substitute for some of the eight (8) years work experience. An Associate’s degree will substitute up to 18 months, a Bachelor's will substitute for three (3) years, a Master’s will substitute for four (4) years, and a Doctorate will substitute for five (5) years.
Requested Skills
Experience in advancing health equity, addressing systemic health inequities and collaborating with diverse communities most harmed by social injustice and health inequities.
Synthesize voluminous and diverse facts, opinions, and materials into usable policy briefs and work plans. Prepare and present highly complex technical material and issues to non-specialists.
Effectively express ideas orally and in writing, using appropriate language, organization of ideas, and presentation of facts in an objective manner.
Excellent analytical skills, – from sorting out the most important problems to framing feasible options.
Use relevant information, research and professional judgment to determine whether events or processes comply with laws, regulations, or standards.
Knowledge of and/or experience with the health care industry including public and private health insurance carriers, hospital systems and the health care delivery system, Medicaid, and general healthcare system financing. Experience in home visiting and/or early childhood systems.
How to Apply
Complete the online application at oregonjobs.org using job number REQ-124938
Application Deadline: 05/10/2023
Financial Engineer-Kiwi Partners
The Financial Engineer partners with clients to understand their financial processes, identify opportunities for improvements, and implement solutions.
Essential Responsibilities
Technical
Research and analyze data for detailed reports and interpret results to help the team make strategic decisions.
Train client employees and Kiwi staff on use, functionality, system, workflow, reporting & dashboarding and interface.
Assist Lead Financial Engineers in system implementations, including but not limited to: Sage Intacct, QuickBooks Online, Bill.com, Expensify, etc.
Support in process walkthroughs, documenting accounting procedures and processes to provide a tool for analysis and inclusion in manuals.
Manage process of mapping a chart of accounts and financial dimensions from old legacy system to new, configuring accounting applications to client requirements.
Develop a metrics dashboard to monitor strategic measures, metrics & Key Performance Indicators (KPIs).
Assist in the review of timesheet and procurement processes.
Support in annual cash flow forecasting models.
Evaluate accounting tasks and assist on recommendations for month-end closing processes.
Research, test, and perform proof of concepts on recommended applications.
Assist in the development of a workforce needs-assessment.
Collaborate directly to Project Managers with various tasks analysis, track budget vs. actuals, project timeline, weekly status memos, etc.
Client Management
Understanding client expectations as discussed and quantified in the client engagement meeting.
Providing high quality deliverables on a timely basis and in compliance with Kiwi’s Quality Management System.
Following Kiwi Partners Communications Policy, communicate proactively with Manager and/or client to establish strong trust and prevent potential conflicts/problems.
To be successful in this role you’ll need
2 - 4 years of progressive accounting and/or consulting experience.
Proficiency in Microsoft programs, particularly:
Excel
Word
PowerPoint
PowerBI
Power Pivot
SharePoint
Teams
Planner
Proficiency in Smartsheet.
Knowledgeable of principles and practices of accounting systems, internal controls, and implementing control improvements.
Experience with one or more of the following:
Working in multiple work environments.
Balancing the needs of several clients.
Working independently as well as collaboratively.
Other Highly Preferred Knowledge, Skills and Experience and Key Characteristics
Prior experience in a small non-for-profits, startup, or unstructured environment.
QBO, Sage Intacct, Bill.com or Expensify Accounting or Implementation certification.
1 – 2 years of Sage Intacct Implementation Specialist experience
Our Core Competencies
The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards
The ability to manage large-scale and cross-firm projects, including delegating and managing all resources, identifying and implementing improved processes, monitoring consistency across project teams, and providing direction and support to teammates
The ability to facilitate and negotiate among stakeholders with conflicting needs and to generate consensus among decision makers
The ability to help effectively communicate difficult messages; to adapt style, tone, and content to meet various needs; and to coach teammates on crafting content.
The ability to work cooperatively and inclusively with others to achieve shared goals, including encouraging and facilitating effective compromise, drawing on the capabilities of all team members, and leading team-level knowledge sharing
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others
The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others
The ability to elevate the voices of marginalized colleagues and mitigate power dynamics with staff with less formal authority
Working with Us
This position is open to candidates who wish to be based out of our office locations in New York, Washington DC, Chicago, Durham, and San Francisco. We are also open to permanently remote workers based in the following states: California, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Kentucky, Maryland, Massachusetts, Michigan, Minnesota, Missouri, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Texas, Utah, Vermont, Virginia, Washington, and Wisconsin. Please note that all our five offices have reopened, and we work in a hybrid environment.
We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after your initial onboarding, you will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act.
We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
About Kiwi Partners / Arabella Advisors
Our firm helps foundations, philanthropists and investors who are serious about impact, achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, we are also a certified B Corporation.
Our Commitment to Diversity, Equity, and Inclusion (DEI)
Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Kiwi / Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography.
Durham range $75,000-$93,000
Chicago range $80,000-$100,000
DC range $ 85,000-$105,000
NY range $90,000-$113,000
SF range $90,000-$113,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance - On average we pay 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off - 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work for us and why you’re qualified for this specific job.
We are an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process.
While we are open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and, except in rare circumstances considered on a case-by-case basis, all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position.
We will review applications as they are received and look forward to hearing from you.
Apr 04, 2023
Full time
Financial Engineer-Kiwi Partners
The Financial Engineer partners with clients to understand their financial processes, identify opportunities for improvements, and implement solutions.
Essential Responsibilities
Technical
Research and analyze data for detailed reports and interpret results to help the team make strategic decisions.
Train client employees and Kiwi staff on use, functionality, system, workflow, reporting & dashboarding and interface.
Assist Lead Financial Engineers in system implementations, including but not limited to: Sage Intacct, QuickBooks Online, Bill.com, Expensify, etc.
Support in process walkthroughs, documenting accounting procedures and processes to provide a tool for analysis and inclusion in manuals.
Manage process of mapping a chart of accounts and financial dimensions from old legacy system to new, configuring accounting applications to client requirements.
Develop a metrics dashboard to monitor strategic measures, metrics & Key Performance Indicators (KPIs).
Assist in the review of timesheet and procurement processes.
Support in annual cash flow forecasting models.
Evaluate accounting tasks and assist on recommendations for month-end closing processes.
Research, test, and perform proof of concepts on recommended applications.
Assist in the development of a workforce needs-assessment.
Collaborate directly to Project Managers with various tasks analysis, track budget vs. actuals, project timeline, weekly status memos, etc.
Client Management
Understanding client expectations as discussed and quantified in the client engagement meeting.
Providing high quality deliverables on a timely basis and in compliance with Kiwi’s Quality Management System.
Following Kiwi Partners Communications Policy, communicate proactively with Manager and/or client to establish strong trust and prevent potential conflicts/problems.
To be successful in this role you’ll need
2 - 4 years of progressive accounting and/or consulting experience.
Proficiency in Microsoft programs, particularly:
Excel
Word
PowerPoint
PowerBI
Power Pivot
SharePoint
Teams
Planner
Proficiency in Smartsheet.
Knowledgeable of principles and practices of accounting systems, internal controls, and implementing control improvements.
Experience with one or more of the following:
Working in multiple work environments.
Balancing the needs of several clients.
Working independently as well as collaboratively.
Other Highly Preferred Knowledge, Skills and Experience and Key Characteristics
Prior experience in a small non-for-profits, startup, or unstructured environment.
QBO, Sage Intacct, Bill.com or Expensify Accounting or Implementation certification.
1 – 2 years of Sage Intacct Implementation Specialist experience
Our Core Competencies
The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards
The ability to manage large-scale and cross-firm projects, including delegating and managing all resources, identifying and implementing improved processes, monitoring consistency across project teams, and providing direction and support to teammates
The ability to facilitate and negotiate among stakeholders with conflicting needs and to generate consensus among decision makers
The ability to help effectively communicate difficult messages; to adapt style, tone, and content to meet various needs; and to coach teammates on crafting content.
The ability to work cooperatively and inclusively with others to achieve shared goals, including encouraging and facilitating effective compromise, drawing on the capabilities of all team members, and leading team-level knowledge sharing
The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others
The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others
The ability to elevate the voices of marginalized colleagues and mitigate power dynamics with staff with less formal authority
Working with Us
This position is open to candidates who wish to be based out of our office locations in New York, Washington DC, Chicago, Durham, and San Francisco. We are also open to permanently remote workers based in the following states: California, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Kentucky, Maryland, Massachusetts, Michigan, Minnesota, Missouri, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Texas, Utah, Vermont, Virginia, Washington, and Wisconsin. Please note that all our five offices have reopened, and we work in a hybrid environment.
We reopened our offices in Summer of 2022 and work with a hybrid workplace strategy to ensure continued flexibility for our staff, while deepening our strong culture rooted in collaboration and in-person interactions between colleagues. We expect that after your initial onboarding, you will have the choice of two hybrid schedules. Our hybrid schedule options include Flex, with 1-2 days per week in the office, or Office-based, with 3+ days per week in the office (or more if preferred) and the remaining days working at home/remotely. We will make reasonable accommodations under the guidelines of the Americans With Disabilities Act.
We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
About Kiwi Partners / Arabella Advisors
Our firm helps foundations, philanthropists and investors who are serious about impact, achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, we are also a certified B Corporation.
Our Commitment to Diversity, Equity, and Inclusion (DEI)
Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Kiwi / Arabella and read our official DEI statement.
Total Rewards (compensation and benefits)
This is a full-time position. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our compensation ranges are based on salary ranges for similar sized organizations in the professional services sector and adjusted for local labor market rates and differentiated by geography.
Durham range $75,000-$93,000
Chicago range $80,000-$100,000
DC range $ 85,000-$105,000
NY range $90,000-$113,000
SF range $90,000-$113,000
All full-time staff are eligible for our generous benefits package on their first day of employment:
Health insurance - On average we pay 86% of the medical premium, 80% of the dental premium, and 100% of the vision premium
Paid time off - 16 days’ vacation, 10 personal days, 11 company holidays (7 federal and 4 more from a list of inclusive cultural and religious holidays and your birthday), 20 hours’ volunteer leave, 8 weeks’ parental leave
401(k) retirement plan- We offer a 4% employer match on a dollar-per-dollar basis, and there is no waiting or vesting period; all funds contributed by you and Arabella are yours to keep on day 1
Reimbursements for your personal cell phone plan and fitness
Pre-tax withholding for transportation and parking
Bonus incentive opportunities
Access to professional development opportunities
How to Apply
Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work for us and why you’re qualified for this specific job.
We are an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process.
While we are open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses, and, except in rare circumstances considered on a case-by-case basis, all applicants must already be legally eligible to work in the United States at the time of application to be considered for this position.
We will review applications as they are received and look forward to hearing from you.
Purpose
Acquire, receive, and process library resources in a variety of languages and formats. Liaise with subject specialists regarding identification and selection of materials. Work with Libraries, University, and vendor staff to ensure accurate placement, payment, and receipt of orders.
Responsibilities
Performs advanced work acquiring and monitoring the lifecycle of, establishing access to, and troubleshooting streaming media and electronic resources (e.g., investigating non-supply and initiating claims, investigating if a license is necessary, ordering from multiple vendor platforms, and testing access) to ensure accurate and timely order fulfilment, referring as necessary to appropriate supervisors. Manages reconciliation of electronic resource packages. Contributes to the maintenance of an accurate and up-to-date acquisitions and/or continuing resources information in the Libraries’ ILS, Alma and other subscription management platforms. Undertakes project-based work as required to accommodate wider policy and procedural changes.
Maintain awareness of emerging technologies, standards, and technical issues relating to the procurement and maintenance of electronic resources.
Required Qualifications
High school diploma or GED.
Four years of experience in a library.
Experience processing purchase transactions.
Enthusiasm for delivering high quality service.
Demonstrated initiative, flexibility, and ability to work and problem solve creatively and effectively both independently and as a team member.
Excellent communication and interpersonal skills including the ability to explain complex concepts to a wide range of users in individual and group settings.
Understanding and appreciation of diversity and inclusion in a higher education context; ability to contribute to an inclusive and welcoming environment with a diverse workforce.
Strong commitment to diversity, inclusion, equity, and accessibility.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Bachelor’s degree.
Experience working directly with product or service providers in establishing business relationships and addressing issues related to the purchase, receipt, or access of electronic resources.
Demonstrated knowledge of e-resource industry standards, best practices, and protocols.
Demonstrated knowledge of purchasing best practices in an academic environment.
Ability to contribute to a thoughtful, expressive environment, with a group of team leaders working together to create a constructive, open-minded, and innovative learning community
Experience working with an integrated library system/library service platform.
Knowledge of Library of Congress classification scheme.
Research indicates that applicants with marginalized identities are hesitant to apply for positions if they do not meet all of the qualifications. We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.
Salary Range
$44,000 + depending on qualifications
Feb 07, 2023
Full time
Purpose
Acquire, receive, and process library resources in a variety of languages and formats. Liaise with subject specialists regarding identification and selection of materials. Work with Libraries, University, and vendor staff to ensure accurate placement, payment, and receipt of orders.
Responsibilities
Performs advanced work acquiring and monitoring the lifecycle of, establishing access to, and troubleshooting streaming media and electronic resources (e.g., investigating non-supply and initiating claims, investigating if a license is necessary, ordering from multiple vendor platforms, and testing access) to ensure accurate and timely order fulfilment, referring as necessary to appropriate supervisors. Manages reconciliation of electronic resource packages. Contributes to the maintenance of an accurate and up-to-date acquisitions and/or continuing resources information in the Libraries’ ILS, Alma and other subscription management platforms. Undertakes project-based work as required to accommodate wider policy and procedural changes.
Maintain awareness of emerging technologies, standards, and technical issues relating to the procurement and maintenance of electronic resources.
Required Qualifications
High school diploma or GED.
Four years of experience in a library.
Experience processing purchase transactions.
Enthusiasm for delivering high quality service.
Demonstrated initiative, flexibility, and ability to work and problem solve creatively and effectively both independently and as a team member.
Excellent communication and interpersonal skills including the ability to explain complex concepts to a wide range of users in individual and group settings.
Understanding and appreciation of diversity and inclusion in a higher education context; ability to contribute to an inclusive and welcoming environment with a diverse workforce.
Strong commitment to diversity, inclusion, equity, and accessibility.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Bachelor’s degree.
Experience working directly with product or service providers in establishing business relationships and addressing issues related to the purchase, receipt, or access of electronic resources.
Demonstrated knowledge of e-resource industry standards, best practices, and protocols.
Demonstrated knowledge of purchasing best practices in an academic environment.
Ability to contribute to a thoughtful, expressive environment, with a group of team leaders working together to create a constructive, open-minded, and innovative learning community
Experience working with an integrated library system/library service platform.
Knowledge of Library of Congress classification scheme.
Research indicates that applicants with marginalized identities are hesitant to apply for positions if they do not meet all of the qualifications. We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.
Salary Range
$44,000 + depending on qualifications
Department Summary
The Center for Learning Experimentation, Application, and Research ( CLEAR ) was initially established in 1998 as a service to assist faculty with the development and delivery of distributed learning at UNT . Since that time, CLEAR has expanded services to support all types of instruction at UNT . The Center combines technology resources with expert consultation and personnel in course design/redesign, assessment, pedagogy and many other topics in an effort to provide faculty with “one-stop” support for creating quality courses – regardless of the instructional delivery method. This position supports online education
Position Overview
The Digital Accessibility Specialist assists the DSI CLEAR Compliance team, other CLEAR teams involved in online course development, and online faculty by reviewing and remediating online course content and digital materials to be ADA compliant and functionally accessible to all students, including students with disabilities.
Job Duties
Ensures that online courses designed with the assistance of CLEAR are accessible to students with a wide range of disabilities.
Performs accessibility testing and auditing of course content, which includes third-party websites, software applications, different document formats, multimedia, and Canvas content.
Writes up written remediation recommendations to faculty and staff to ensure course content follows WCAG 2.1 guidelines, is functionally accessible, and follows copyright best practices.
Works closely with the accessibility and copyright compliance team at CLEAR, as well as other units in CLEAR, to determine tasks and needs.
Delivers training to faculty, staff, and other stakeholders on campus on the accessibility of digital materials.
Works with vendors, CLEAR, and other units as needed to ensure procurement of ADA compliant products and to improve the accessibility of third-party products.
Minimum Qualifications
Bachelor’s Degree from an accredited institution of higher education.
EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Jan 24, 2023
Full time
Department Summary
The Center for Learning Experimentation, Application, and Research ( CLEAR ) was initially established in 1998 as a service to assist faculty with the development and delivery of distributed learning at UNT . Since that time, CLEAR has expanded services to support all types of instruction at UNT . The Center combines technology resources with expert consultation and personnel in course design/redesign, assessment, pedagogy and many other topics in an effort to provide faculty with “one-stop” support for creating quality courses – regardless of the instructional delivery method. This position supports online education
Position Overview
The Digital Accessibility Specialist assists the DSI CLEAR Compliance team, other CLEAR teams involved in online course development, and online faculty by reviewing and remediating online course content and digital materials to be ADA compliant and functionally accessible to all students, including students with disabilities.
Job Duties
Ensures that online courses designed with the assistance of CLEAR are accessible to students with a wide range of disabilities.
Performs accessibility testing and auditing of course content, which includes third-party websites, software applications, different document formats, multimedia, and Canvas content.
Writes up written remediation recommendations to faculty and staff to ensure course content follows WCAG 2.1 guidelines, is functionally accessible, and follows copyright best practices.
Works closely with the accessibility and copyright compliance team at CLEAR, as well as other units in CLEAR, to determine tasks and needs.
Delivers training to faculty, staff, and other stakeholders on campus on the accessibility of digital materials.
Works with vendors, CLEAR, and other units as needed to ensure procurement of ADA compliant products and to improve the accessibility of third-party products.
Minimum Qualifications
Bachelor’s Degree from an accredited institution of higher education.
EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Responsibilities:
Provides first point of customer service to the public and to employees, in person, by telephone and online, answers routine questions regarding departmental policies and procedures, programs or services.
Produces letters, memoranda, reports, forms, working from rough drafts, voice recordings, handwritten notes, oral instructions, or established procedures.
Attends meetings and takes, transcribes, compiles, and distributes minutes as needed; and assists with planning events, creating brochures and newsletters.
Monitors office supply stocks and equipment maintenance and orders necessary supplies in accordance with procurement requirements.
Conducts pre-screening of clients to obtain basic pre-qualification information and refers them to the appropriate Housing Specialist, programs and services to include Housing Choice Voucher, Homelessness Prevention, Housing Counseling, Homeownership and Housing Revitalization.
Oversees ordering and maintenance of office equipment and supplies; maintains general files, official records and reports, operating records; sets up new files and retrieves information; establishes control procedures for document handling and storage and develops data collection and records systems along with procedures for control, storage and purging of documents in accordance with applicable laws and regulations; provides FOIA coordination.
Requirements:
Any combination of education and experience equivalent to a high school diploma, associate degree in public administration, business, or related field preferred; and some experience in responsible administrative support and office work.
Knowledge of principles and processes for providing customer service including setting and meeting quality standards for services and evaluation of customer satisfaction; knowledge of data entry and standard office software including word processing and spreadsheets; grammar, punctuation, spelling, and accurate mathematical calculations; and standard office practices and procedures and clerical techniques.
Ability to maintain complex records, to assemble and organize data and to prepare reports from such records.
Ability to communicate effectively both orally and in writing; follow both verbal and written instructions; establish and maintain effective and courteous working relationships with staff and the public; make accurate mathematical calculations; independently apply and carry out policies and procedures; organize and maintain moderately complex records and ensure their confidentiality; and, work under pressure in order to meet deadlines.
Dec 23, 2022
Full time
Responsibilities:
Provides first point of customer service to the public and to employees, in person, by telephone and online, answers routine questions regarding departmental policies and procedures, programs or services.
Produces letters, memoranda, reports, forms, working from rough drafts, voice recordings, handwritten notes, oral instructions, or established procedures.
Attends meetings and takes, transcribes, compiles, and distributes minutes as needed; and assists with planning events, creating brochures and newsletters.
Monitors office supply stocks and equipment maintenance and orders necessary supplies in accordance with procurement requirements.
Conducts pre-screening of clients to obtain basic pre-qualification information and refers them to the appropriate Housing Specialist, programs and services to include Housing Choice Voucher, Homelessness Prevention, Housing Counseling, Homeownership and Housing Revitalization.
Oversees ordering and maintenance of office equipment and supplies; maintains general files, official records and reports, operating records; sets up new files and retrieves information; establishes control procedures for document handling and storage and develops data collection and records systems along with procedures for control, storage and purging of documents in accordance with applicable laws and regulations; provides FOIA coordination.
Requirements:
Any combination of education and experience equivalent to a high school diploma, associate degree in public administration, business, or related field preferred; and some experience in responsible administrative support and office work.
Knowledge of principles and processes for providing customer service including setting and meeting quality standards for services and evaluation of customer satisfaction; knowledge of data entry and standard office software including word processing and spreadsheets; grammar, punctuation, spelling, and accurate mathematical calculations; and standard office practices and procedures and clerical techniques.
Ability to maintain complex records, to assemble and organize data and to prepare reports from such records.
Ability to communicate effectively both orally and in writing; follow both verbal and written instructions; establish and maintain effective and courteous working relationships with staff and the public; make accurate mathematical calculations; independently apply and carry out policies and procedures; organize and maintain moderately complex records and ensure their confidentiality; and, work under pressure in order to meet deadlines.
Job Summary
Under general supervision, the Grants Accounting Specialist provides technical accounting, budget and other administrative support for Program Managers, under the direction of the Department Administrative Services Manager. Responsibilities include monitoring, analyzing and maintaining financial transactions for a wide variety of social service programs; tracking revenues and expenditures, and preparing required internal and external financial reports.
The role will form part of the Business Unit that consists of team members from Finance, and Grants and Contracts, and will be required to liaise with the Finance team, Grants and Contracts Team, Department Director, Program Managers and staff, County Auditor’s Office, and other County employees.
Qualifications:
Experience & Education:
Four years of progressive accounting experience, at least two of which are directly related to grant accounting: or
a Bachelor’s degree or the equivalent, in accounting, finance, business administration or a related field from an accredited college or university.
Any combination of training and experience that would provide the required knowledge, skills and abilities will be considered.
Knowledge of: General accounting principals and practices; BARS (Budgeting, Accounting and Reporting System for State and Local Governments); computer applications related to financial reporting (database, spreadsheet, word processing); performance and outcome based operations for social service programs; program development and evaluation; research methods and information sources; relevant computer-based systems and applications; principles and techniques of project management; federal and state grant and program regulations, including HIPAA; and OMB circulars; local government operations.
Ability to: Analyze and solve complex problems and explain results in writing; prepare a variety of written reports; interpret, apply, and explain federal, state and local policies, procedures, laws, and regulations and incorporate them into terms and conditions for subcontracts; establish and maintain effective working relationships; meet deadlines established by granting agencies, including application and reporting deadlines for multiple grants; coordinate with other units (program, finance, contracts) for procurement processes, contract planning, establishing outcomes, and desk review/onsite monitoring; track work, responsibilities and deadlines; work independently in a fast paced environment, managing a heavy workload.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 11.802 $24.22 - $30.90- per hour
Nov 04, 2022
Full time
Job Summary
Under general supervision, the Grants Accounting Specialist provides technical accounting, budget and other administrative support for Program Managers, under the direction of the Department Administrative Services Manager. Responsibilities include monitoring, analyzing and maintaining financial transactions for a wide variety of social service programs; tracking revenues and expenditures, and preparing required internal and external financial reports.
The role will form part of the Business Unit that consists of team members from Finance, and Grants and Contracts, and will be required to liaise with the Finance team, Grants and Contracts Team, Department Director, Program Managers and staff, County Auditor’s Office, and other County employees.
Qualifications:
Experience & Education:
Four years of progressive accounting experience, at least two of which are directly related to grant accounting: or
a Bachelor’s degree or the equivalent, in accounting, finance, business administration or a related field from an accredited college or university.
Any combination of training and experience that would provide the required knowledge, skills and abilities will be considered.
Knowledge of: General accounting principals and practices; BARS (Budgeting, Accounting and Reporting System for State and Local Governments); computer applications related to financial reporting (database, spreadsheet, word processing); performance and outcome based operations for social service programs; program development and evaluation; research methods and information sources; relevant computer-based systems and applications; principles and techniques of project management; federal and state grant and program regulations, including HIPAA; and OMB circulars; local government operations.
Ability to: Analyze and solve complex problems and explain results in writing; prepare a variety of written reports; interpret, apply, and explain federal, state and local policies, procedures, laws, and regulations and incorporate them into terms and conditions for subcontracts; establish and maintain effective working relationships; meet deadlines established by granting agencies, including application and reporting deadlines for multiple grants; coordinate with other units (program, finance, contracts) for procurement processes, contract planning, establishing outcomes, and desk review/onsite monitoring; track work, responsibilities and deadlines; work independently in a fast paced environment, managing a heavy workload.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 11.802 $24.22 - $30.90- per hour
Washington State Department of Health
Tumwater, WA
This is a full-time, permanent Management Analyst 3 position.
This IT Financial & Contract Analyst (MA3) position supports and contributes to the Information Technology Financial and Contracts Specialist (MA 5) position by managing the agency web conferencing solution subscription, providing cellular device account management, and providing research, gathering information, preparing routine data summaries and narrative reports, analyzing problems, and recommending solutions to OIT Leadership, Technology Operations CIO, Deputy CIO, and Leadership Team.
This position supports the overall Technology Operations financials which includes creating, reviewing, processing, and tracking of A19s, procurement requests, invoices, and contracts.
The duty station for this position is in Tumwater, WA. Due to the COVID-19 pandemic, telework (mobile-work) is currently expected. When approved to return, the incumbent is expected to report to the duty station for work activities. Partial telecommuting may be an option subject to supervisory approval. It is anticipated that the incumbent would be expected to report to the Tumwater duty station for work activities 1-2 days per month.
About Technology Operations
Technology Operations is the central organization within the Department of Health (DOH) that serves the Information Technology (IT), and innovation needs of almost 2,558 employees and 450 IT systems. DOH has four program divisions – Environmental Public Health, Disease Control and Health Statistics, Health Systems Quality Assurance, Prevention and Community Health – plus agency central administration. Technology Operations is led by the DOH Chief Information Officer (CIO) who reports to the agency Chief of Innovation and Technology.
Oct 04, 2022
Full time
This is a full-time, permanent Management Analyst 3 position.
This IT Financial & Contract Analyst (MA3) position supports and contributes to the Information Technology Financial and Contracts Specialist (MA 5) position by managing the agency web conferencing solution subscription, providing cellular device account management, and providing research, gathering information, preparing routine data summaries and narrative reports, analyzing problems, and recommending solutions to OIT Leadership, Technology Operations CIO, Deputy CIO, and Leadership Team.
This position supports the overall Technology Operations financials which includes creating, reviewing, processing, and tracking of A19s, procurement requests, invoices, and contracts.
The duty station for this position is in Tumwater, WA. Due to the COVID-19 pandemic, telework (mobile-work) is currently expected. When approved to return, the incumbent is expected to report to the duty station for work activities. Partial telecommuting may be an option subject to supervisory approval. It is anticipated that the incumbent would be expected to report to the Tumwater duty station for work activities 1-2 days per month.
About Technology Operations
Technology Operations is the central organization within the Department of Health (DOH) that serves the Information Technology (IT), and innovation needs of almost 2,558 employees and 450 IT systems. DOH has four program divisions – Environmental Public Health, Disease Control and Health Statistics, Health Systems Quality Assurance, Prevention and Community Health – plus agency central administration. Technology Operations is led by the DOH Chief Information Officer (CIO) who reports to the agency Chief of Innovation and Technology.
Org. Setting and Reporting
This position is located in the Engineering Support Section (ESS), Sourcing Support Service in the Logistics Division, Office of Supply Chain Management, Department of Operational Support (DOS) at Headquarters. The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Umoja Coordination Service, Global Service Centre and the Enabling and Outreach Service. The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. The incumbent will report to the Chief of Sourcing Support Service or designated official.
Responsibilities
Within delegated authority, the Chief, Engineering Support Section (ESS) will be responsible for the following duties: • Directs the work of the Section, manages its resources and exercises supervisory control over the professional execution of the work carried out within ESS, ensuring that missions' engineering support requirements are met in accordance with established policies, procedures and standards in the most efficient and expeditious manner. • Oversees and coordinates the Section's ongoing support activities by directing responses to operational requirements, defining issues and means, taking decisions and rendering advice on the resolution of complex engineering support problems of great intricacy, monitoring/following-up on matters for which the Section has responsibility and approving all outgoing correspondence. • Establishes a broad range of performance goals (short- and long-term) and improvement projects for the Engineering Support Section to enhance responsiveness and efficiency of the engineering support to field missions, and monitors their implementation and related achievements. • Ensures the timely and responsive implementation of the Performance Appraisal System (PAS) within the Section and provides general guidance and counseling to the staff of the Section as necessary. • Provides general engineering policy guidance, technical support and specialist advice on the complex, multi-faceted civilian and military engineering support activities, such as vertical and horizontal construction projects; buildings management activities; technical services including maintenance, repair and rehabilitation programmes; engineering contracts such as specialized support services; and the acquisition of engineering/construction related equipment goods and related assets. • Establishes and manages a portfolio of contracts to meet engineering related requirements in accordance with established policies, developed programmes and category management strategies, with a total value in excess of US$ 160 million annually. • Supports the overall management and control of UN-owned facilities, infrastructure and engineering equipment, which involves asset redistribution, establishment of types and quantities of engineering assets to be kept on stockpile and decisions on priorities for engineering assets required by field missions. • Undertakes periodic inspection visits to field missions to remain current on problems and features of the construction, building management and military (combat) engineering related support operations. • Develops strategy and direction for the engineering support in field missions, determines corresponding support concepts and generic resource requirements, entailing the formulation or updating of policies, procedures and practices, including, but not limited to the development of improved-programming methods, the updating of engineering related documentation contained in the logistics directives and other field operations related manuals, and the collaboration in developing better contracting policies and contracts management procedures. • Oversees the development, implementation and up-dating of comprehensive guidelines and contingency plans on the engineering support in field missions, such as accommodation and other engineering standards, scales of issue, standardization of equipment, property control, memoranda of understanding, guidelines to troop contributing countries and Letters of Assist, and liaises on these issues with the counterparts in field missions, DOS and other Departments within the Secretariat. • Initiates, in liaison with other Divisions and Services of the Office of Supply Chain Management and counterparts in other Departments and UN Agencies, the long-range development planning for an efficient establishment, sustainment and liquidation of prospective UN peace-keeping or other missions and directs the formulation of corresponding master plans and procedures pertaining to engineering support aspects. • Deputizes for the Service Chief during absences. • Approves draft response to internal and external Audit notes, observations, or management letters on issues under the purview of the Section. Initiates remedial action as required. • Maintains close contacts or liaison with other offices in and outside of the Secretariat to ensure free exchange of information and provision of full assistance and co-operation on engineering and related support matters in connection with peace-keeping and other field mission activities. • Participates in initial, periodic and exit discussions and briefings with SRSGs, Force Commanders, Chief Military Observers, Chiefs of Staff, Chief Administrative Officers (CAO/DOA) and other senior officials of peace-keeping and other field missions. • Liaises with Executive Office (HQCSS) on matters relating to the Section's resource requirements such as staffing, personnel administration, equipment and supplies.
Competencies
• Professionalism: Ability to apply engineering skills and to participate in engineering projects, including preparation of requirements, research of data and implement innovative solutions. Ability to identify and analyze engineering data of significant depth and complexity. Ability to manage resources, coordinate and monitor progress and results. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Managerial Competencies • Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent degree) in civil, mechanical or electrical engineering, Supply Chain Management or other related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
• A minimum of 10 years of progressively responsible experience in engineering, supply chain management, logistics planning, contract management, or related field is required. • A minimum of 2 years of practical experience in the planning and support of field operations (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable. • Supervisory experience and project management for large complex engineering projects is desirable. • Experience in developing and measuring performance indicators for engineering projects is desirable. • Experience in the development and implementation of innovative engineering solutions, including renewable energy solutions, is desirable. • Experience in research and development of sourcing solutions for engineering requirements, including establishing long term agreements is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
• This position is temporarily available as soon as possible for six months, with a possibility of an extension. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Apr 19, 2022
Seasonal
Org. Setting and Reporting
This position is located in the Engineering Support Section (ESS), Sourcing Support Service in the Logistics Division, Office of Supply Chain Management, Department of Operational Support (DOS) at Headquarters. The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Umoja Coordination Service, Global Service Centre and the Enabling and Outreach Service. The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. The incumbent will report to the Chief of Sourcing Support Service or designated official.
Responsibilities
Within delegated authority, the Chief, Engineering Support Section (ESS) will be responsible for the following duties: • Directs the work of the Section, manages its resources and exercises supervisory control over the professional execution of the work carried out within ESS, ensuring that missions' engineering support requirements are met in accordance with established policies, procedures and standards in the most efficient and expeditious manner. • Oversees and coordinates the Section's ongoing support activities by directing responses to operational requirements, defining issues and means, taking decisions and rendering advice on the resolution of complex engineering support problems of great intricacy, monitoring/following-up on matters for which the Section has responsibility and approving all outgoing correspondence. • Establishes a broad range of performance goals (short- and long-term) and improvement projects for the Engineering Support Section to enhance responsiveness and efficiency of the engineering support to field missions, and monitors their implementation and related achievements. • Ensures the timely and responsive implementation of the Performance Appraisal System (PAS) within the Section and provides general guidance and counseling to the staff of the Section as necessary. • Provides general engineering policy guidance, technical support and specialist advice on the complex, multi-faceted civilian and military engineering support activities, such as vertical and horizontal construction projects; buildings management activities; technical services including maintenance, repair and rehabilitation programmes; engineering contracts such as specialized support services; and the acquisition of engineering/construction related equipment goods and related assets. • Establishes and manages a portfolio of contracts to meet engineering related requirements in accordance with established policies, developed programmes and category management strategies, with a total value in excess of US$ 160 million annually. • Supports the overall management and control of UN-owned facilities, infrastructure and engineering equipment, which involves asset redistribution, establishment of types and quantities of engineering assets to be kept on stockpile and decisions on priorities for engineering assets required by field missions. • Undertakes periodic inspection visits to field missions to remain current on problems and features of the construction, building management and military (combat) engineering related support operations. • Develops strategy and direction for the engineering support in field missions, determines corresponding support concepts and generic resource requirements, entailing the formulation or updating of policies, procedures and practices, including, but not limited to the development of improved-programming methods, the updating of engineering related documentation contained in the logistics directives and other field operations related manuals, and the collaboration in developing better contracting policies and contracts management procedures. • Oversees the development, implementation and up-dating of comprehensive guidelines and contingency plans on the engineering support in field missions, such as accommodation and other engineering standards, scales of issue, standardization of equipment, property control, memoranda of understanding, guidelines to troop contributing countries and Letters of Assist, and liaises on these issues with the counterparts in field missions, DOS and other Departments within the Secretariat. • Initiates, in liaison with other Divisions and Services of the Office of Supply Chain Management and counterparts in other Departments and UN Agencies, the long-range development planning for an efficient establishment, sustainment and liquidation of prospective UN peace-keeping or other missions and directs the formulation of corresponding master plans and procedures pertaining to engineering support aspects. • Deputizes for the Service Chief during absences. • Approves draft response to internal and external Audit notes, observations, or management letters on issues under the purview of the Section. Initiates remedial action as required. • Maintains close contacts or liaison with other offices in and outside of the Secretariat to ensure free exchange of information and provision of full assistance and co-operation on engineering and related support matters in connection with peace-keeping and other field mission activities. • Participates in initial, periodic and exit discussions and briefings with SRSGs, Force Commanders, Chief Military Observers, Chiefs of Staff, Chief Administrative Officers (CAO/DOA) and other senior officials of peace-keeping and other field missions. • Liaises with Executive Office (HQCSS) on matters relating to the Section's resource requirements such as staffing, personnel administration, equipment and supplies.
Competencies
• Professionalism: Ability to apply engineering skills and to participate in engineering projects, including preparation of requirements, research of data and implement innovative solutions. Ability to identify and analyze engineering data of significant depth and complexity. Ability to manage resources, coordinate and monitor progress and results. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Managerial Competencies • Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent degree) in civil, mechanical or electrical engineering, Supply Chain Management or other related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
• A minimum of 10 years of progressively responsible experience in engineering, supply chain management, logistics planning, contract management, or related field is required. • A minimum of 2 years of practical experience in the planning and support of field operations (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable. • Supervisory experience and project management for large complex engineering projects is desirable. • Experience in developing and measuring performance indicators for engineering projects is desirable. • Experience in the development and implementation of innovative engineering solutions, including renewable energy solutions, is desirable. • Experience in research and development of sourcing solutions for engineering requirements, including establishing long term agreements is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
• This position is temporarily available as soon as possible for six months, with a possibility of an extension. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Federal Reserve Board
Washington District of Columbia
DESCRIPTION/RESPONSIBILITIES: The Procurement Policy and Compliance Specialist is responsible for assisting the Procurement team in support of the Financials, Procurement, Self-Service and other applications. Provides assistance with maintenance of vendor, customer, bank, and other data stored within the Enterprise Resource Planning (ERP). Provides assistance with changes to system setups, testing, user training and documenting business processes. Assists in the development of procurement policies and procedures, coordinating risk management assessments, internal controls, and records management. Responsible with data analysis, strategic sourcing, and various dashboard tools.
REQUIRED SKILLS: Requires a Bachelor’s degree in a relevant field or equivalent work experience plus one year of experience in administration, general business functions, and/or information systems support. Must have knowledge of basic accounting and/or procurement principles. Ability to effectively interact with users and gather requirements. Possess effective analytical abilities and communication skills, both oral and written. Must pay close attention to detail to ensure accuracy in all aspects of the job. Must have excellent organizational skills an ability to prioritize. Effectively works independently and as a team member in order to provide excellent customer service to client users. Must be proficient in office automation software, including Word and Excel.
Must work with multiple automated systems and understand the interfaces between those systems. Probes and analyses problems to determine their nature and scope. Ensures the many modules, subparts and toolsets work cohesively together to produce expected and reliable results. Work effort must constantly be monitored for the interaction of on-going and new work, changing business needs, demands of new stakeholders, or technical innovation.
Assists with all aspects of the Enterprise Resource Planning (ERP) solution setups associated with vendors, customers, bank information and other data types. Assists with maintenance on existing data to strengthen data integrity. Works with the Procurement team to ensure the appropriate setups are made to properly support the requirements of the software applications and environment. Ensures appropriate standards and procedures are followed. Understands client’s functional processes and business needs. Analyzes and recommends solutions for solving problems associated with the setups of the applications and the integration of disparate systems. Translates and defines the clients’ requirements into accurate system setup and configuration and makes suggestions and alternate methods for resolving issues. Recommends procedures or policies to management and users for process improvements. Provides analytical support for recommendations. Effectively works independently and as a team member in order to provide excellent support to client users. Assists the Manager with the identification of training standards and programs on professional acquisition training, certification and career development needs to ensure that Procurement staff have the relevant professional and skill training to meet current and future needs of the organization. Provides back-up support to the Manager on the Purchase card program, Board training for CORs, and Purchase cardholders and reviewing managers.
Works to ensure that the records management system and contract files are reviewed for completeness, appropriateness, timeliness, consistency of approach, and are consistent with applicable records management standards, and easily retrievable from FIRMA, the enterprise system, or shared drive. Performs reviews to evaluate overall management effectiveness.
Stays abreast of relevant legislation, regulations, policies, and internal control and management practices. Assists in development of informational material to inform, clarify and explain regulatory and policy changes, and recurring errors observed during contract or audit review. Assists with and prepares briefings, makes presentations and recommendations to management on possible changes to Procurement policies, procedures, and practices. Stays abreast of the new functionality and technical advancements provided by the latest versions of the software solutions. Works with the team, clients, and others to determine how the new functionality should be implemented into the Board’s environment.
Works in a typical Office environment.
Full vaccination is required as a condition of employment, unless a legally required exception applies.
This is a term position set to expire 1/1/2026
Mar 30, 2022
Full time
DESCRIPTION/RESPONSIBILITIES: The Procurement Policy and Compliance Specialist is responsible for assisting the Procurement team in support of the Financials, Procurement, Self-Service and other applications. Provides assistance with maintenance of vendor, customer, bank, and other data stored within the Enterprise Resource Planning (ERP). Provides assistance with changes to system setups, testing, user training and documenting business processes. Assists in the development of procurement policies and procedures, coordinating risk management assessments, internal controls, and records management. Responsible with data analysis, strategic sourcing, and various dashboard tools.
REQUIRED SKILLS: Requires a Bachelor’s degree in a relevant field or equivalent work experience plus one year of experience in administration, general business functions, and/or information systems support. Must have knowledge of basic accounting and/or procurement principles. Ability to effectively interact with users and gather requirements. Possess effective analytical abilities and communication skills, both oral and written. Must pay close attention to detail to ensure accuracy in all aspects of the job. Must have excellent organizational skills an ability to prioritize. Effectively works independently and as a team member in order to provide excellent customer service to client users. Must be proficient in office automation software, including Word and Excel.
Must work with multiple automated systems and understand the interfaces between those systems. Probes and analyses problems to determine their nature and scope. Ensures the many modules, subparts and toolsets work cohesively together to produce expected and reliable results. Work effort must constantly be monitored for the interaction of on-going and new work, changing business needs, demands of new stakeholders, or technical innovation.
Assists with all aspects of the Enterprise Resource Planning (ERP) solution setups associated with vendors, customers, bank information and other data types. Assists with maintenance on existing data to strengthen data integrity. Works with the Procurement team to ensure the appropriate setups are made to properly support the requirements of the software applications and environment. Ensures appropriate standards and procedures are followed. Understands client’s functional processes and business needs. Analyzes and recommends solutions for solving problems associated with the setups of the applications and the integration of disparate systems. Translates and defines the clients’ requirements into accurate system setup and configuration and makes suggestions and alternate methods for resolving issues. Recommends procedures or policies to management and users for process improvements. Provides analytical support for recommendations. Effectively works independently and as a team member in order to provide excellent support to client users. Assists the Manager with the identification of training standards and programs on professional acquisition training, certification and career development needs to ensure that Procurement staff have the relevant professional and skill training to meet current and future needs of the organization. Provides back-up support to the Manager on the Purchase card program, Board training for CORs, and Purchase cardholders and reviewing managers.
Works to ensure that the records management system and contract files are reviewed for completeness, appropriateness, timeliness, consistency of approach, and are consistent with applicable records management standards, and easily retrievable from FIRMA, the enterprise system, or shared drive. Performs reviews to evaluate overall management effectiveness.
Stays abreast of relevant legislation, regulations, policies, and internal control and management practices. Assists in development of informational material to inform, clarify and explain regulatory and policy changes, and recurring errors observed during contract or audit review. Assists with and prepares briefings, makes presentations and recommendations to management on possible changes to Procurement policies, procedures, and practices. Stays abreast of the new functionality and technical advancements provided by the latest versions of the software solutions. Works with the team, clients, and others to determine how the new functionality should be implemented into the Board’s environment.
Works in a typical Office environment.
Full vaccination is required as a condition of employment, unless a legally required exception applies.
This is a term position set to expire 1/1/2026