The Oregon Health Authority Equity & Inclusion Division is hiring a Facilities Support Administrative Specialist!
The primary purpose of this position is to provide administrative support to the Traditional Health Worker (THW) Program. Key tasks include: 1) Provide administrative and staffing support to advisory councils and working committees established to develop and guide language access services and traditional health worker certification processes conducted by the Oregon Health Authority; 2) Enter data into the traditional health worker registry and produce registry reports; 3) Respond to inquiries regarding traditional health worker services, including testing and certification processes of traditional health workers.
MINIMUM QUALIFICATIONS
Three years of administrative experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
WHAT WE ARE SEEKING:
Requested Skills/Attributes:
Experience providing efficient processing of THW applications and certifications with meticulous attention to detail.
Familiarity with accurately entering THW registration information into program databases, ensuring data accuracy and completeness.
Proficient at collaborating with Manager, Coordinator, and technical support staff to identify and implement improvements to registries, resulting in enhanced efficiency and effectiveness.
Experience demonstrating expertise in THW registration processes, consistently meeting or surpassing established performance metrics.
Proven track record of managing all related correspondence promptly and effectively, fostering clear communication channels with stakeholders. Experience providing internal customer service to employees, ensuring effective day-to-day business operations.
Experience in externally facing customer service.
Experience stewarding relationships with agency and division staff, community partners, and members of the public.
Experience practicing principles of equity, inclusion, anti-racism, universal accessibility and culturally and linguistically appropriate services.
Familiarity with ADA regulations and/or principles of universal access.
Experience supporting workplace safety initiatives and/or familiarity with office safety and security needs.
Experience working in a large organizational setting, with complex systems and policies.
Familiarity with psychological first aid and trauma-informed crisis de-escalation techniques.
Bilingual language skills preferred.
Proficient at an expert level in Microsoft and Adobe products, and adept at learning and using new technology.
Proficiency in using MS Teams and Zoom for remote meetings.
Proficiency in using software and systems such as Smartsheets, Teams/SharePoint and other applications to support collaboration, coordinating projects and streamlining processes.
Working Conditions: The position is a hybrid mix of 3 days or more in office/remote work. Work is primarily performed within an office environment, with some contact with the public. Occasional extended hours may be required. Access to sensitive materials/information and confidentiality is required. Occasional travel for meetings may be required, primarily between Salem and Portland.
What's in it for you?
The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
How to apply:
Complete the online application at oregonjobs.org using job number REQ-151450
Deadline: 3/24/24
Mar 14, 2024
Full time
The Oregon Health Authority Equity & Inclusion Division is hiring a Facilities Support Administrative Specialist!
The primary purpose of this position is to provide administrative support to the Traditional Health Worker (THW) Program. Key tasks include: 1) Provide administrative and staffing support to advisory councils and working committees established to develop and guide language access services and traditional health worker certification processes conducted by the Oregon Health Authority; 2) Enter data into the traditional health worker registry and produce registry reports; 3) Respond to inquiries regarding traditional health worker services, including testing and certification processes of traditional health workers.
MINIMUM QUALIFICATIONS
Three years of administrative experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
WHAT WE ARE SEEKING:
Requested Skills/Attributes:
Experience providing efficient processing of THW applications and certifications with meticulous attention to detail.
Familiarity with accurately entering THW registration information into program databases, ensuring data accuracy and completeness.
Proficient at collaborating with Manager, Coordinator, and technical support staff to identify and implement improvements to registries, resulting in enhanced efficiency and effectiveness.
Experience demonstrating expertise in THW registration processes, consistently meeting or surpassing established performance metrics.
Proven track record of managing all related correspondence promptly and effectively, fostering clear communication channels with stakeholders. Experience providing internal customer service to employees, ensuring effective day-to-day business operations.
Experience in externally facing customer service.
Experience stewarding relationships with agency and division staff, community partners, and members of the public.
Experience practicing principles of equity, inclusion, anti-racism, universal accessibility and culturally and linguistically appropriate services.
Familiarity with ADA regulations and/or principles of universal access.
Experience supporting workplace safety initiatives and/or familiarity with office safety and security needs.
Experience working in a large organizational setting, with complex systems and policies.
Familiarity with psychological first aid and trauma-informed crisis de-escalation techniques.
Bilingual language skills preferred.
Proficient at an expert level in Microsoft and Adobe products, and adept at learning and using new technology.
Proficiency in using MS Teams and Zoom for remote meetings.
Proficiency in using software and systems such as Smartsheets, Teams/SharePoint and other applications to support collaboration, coordinating projects and streamlining processes.
Working Conditions: The position is a hybrid mix of 3 days or more in office/remote work. Work is primarily performed within an office environment, with some contact with the public. Occasional extended hours may be required. Access to sensitive materials/information and confidentiality is required. Occasional travel for meetings may be required, primarily between Salem and Portland.
What's in it for you?
The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
How to apply:
Complete the online application at oregonjobs.org using job number REQ-151450
Deadline: 3/24/24
Keeping Washington Clean and Evergreen The Office of Equity and Environmental Justice (OEEJ) within the Department of Ecology is looking to fill a Language Services Coordinator (External Civil Rights Specialist 4) position. This position can be located in any of the following locations: Headquarters Office in Lacey, WA. Northwest Region Office (NWRO) in Shoreline, WA . Central Region Office (CRO) in Union Gap, WA . Eastern Region Office (ERO) in Spokane, WA . Upon hire, you must live within a commutable distance from the duty station. Please Note: If the final location of this position is determined to be in our Northwest Region Office (NWRO) in Shoreline, WA . there will be an additional 5% pay increase due to its location in King County. In this instance the salary range will be $6,348 - $8,539 per month. This new position is part of Ecology’s investment in improving and expanding our language services and language access. More than a half million Washingtonians speak English “less than very well”, according to recent Census Bureau data. This position is crucial to supporting Ecology’s language services, eliminating barriers to access, and promoting equity in our environmental work. In this role, you will work with our Civil Rights Compliance Coordinator, the Language Access Work Group, Spanish, Korean, Chinese, and Vietnamese teams, and people from across our environmental programs. Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Program Mission: Ecology established the Office of Equity and Environmental Justice in 2021. Our mission i s to eliminate environmental and health disparities for communities most at risk from pollution and other environmental impacts. We achieve this through fair and just practices that support the well-being and resilience of Ecology’s workforce and everyone in Washington. Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on February 01, 2024 . In order to be considered, please submit an application on or before January 31, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.
Please Note: We will review all applications received before the date above. Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
Within your first few months in this role, you will have the opportunity to put a new Language Access Plan into action and lead the agency through some important changes. A key aspect of this work will be to ensure that we have high-quality, timely language services through a combination of internal language teams and external vendors. You will also work to bring consistent and clear language access guidance and training to teams that serve and regulate diverse communities across the state, which can be both challenging and highly rewarding. What you will do:
Help make Ecology’s information and services accessible to more Washingtonians by leading implementation of the new Language Access Plan.
Empower agency staff to improve language access through guidance, training, and technical support.
Help our internal Multilingual Interpretation and Translation Teams (MITT) feel supported, valued, and effective through your coordination and leadership.
Streamline processes and improve language services by working collaboratively with MITT members and team sponsors.
Build clarity and consistency in how we work with external vendors to ensure high quality language services.
Leverage the enthusiasm and capacity of the Language Access Work Group to creatively and collaboratively work on a range of issues and projects.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. A total of eight (8) years of experience and/or education as described below: Experience with Civil Rights Programs, using an equity lens in analyzing polices, laws, rules, or regulations, and leading others in administering Civil Rights Programs. Civil rights program experience may include civil rights investigation, law, or research; other non-discrimination efforts; or planning, implementing, or directing work in any of the following areas:
Language access.
Translation or interpretation services.
Accessibility.
ADA compliance.
Community or Tribal engagement.
Environmental justice.
Education involving a major study in business, public administration, political science, social science, race, gender, or sexuality studies, social justice, equity studies, language, linguistics, communications, law, public health, or related field. See chart below for a list of ways to qualify for this position: Possible Combinations College credit hours or degree – as listed above. Years of professional level experience – as listed above.
Combination 1; No college credit hours or degree. 8 years of experience.
Combination 2; I have 30-59 semester or 45-89 quarter credits. 7 years of experience.
Combination 3; I have 60-89 semester or 90-134 quarter credits (AA degree). 6 years of experience.
Combination 4; I have 90-119 semester or 135-179 quarter credits. 5 years of experience.
Combination 5; A Bachelor's Degree. 4 years of experience.
Combination 6; A Master’s Degree or higher. 2 years of experience. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Professional or lived experience working with people with limited English proficiency, immigrant communities, or providing language services.
Expert communication, facilitation, and project management skills.
Understanding of change management principles and experience implementing organizational change.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2 and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Hannah Aoyagi at Hannah.Aoyagi@ecy.wa.gov Please do not contact Hannah to inquire about the status of your application.
To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Jan 18, 2024
Full time
Keeping Washington Clean and Evergreen The Office of Equity and Environmental Justice (OEEJ) within the Department of Ecology is looking to fill a Language Services Coordinator (External Civil Rights Specialist 4) position. This position can be located in any of the following locations: Headquarters Office in Lacey, WA. Northwest Region Office (NWRO) in Shoreline, WA . Central Region Office (CRO) in Union Gap, WA . Eastern Region Office (ERO) in Spokane, WA . Upon hire, you must live within a commutable distance from the duty station. Please Note: If the final location of this position is determined to be in our Northwest Region Office (NWRO) in Shoreline, WA . there will be an additional 5% pay increase due to its location in King County. In this instance the salary range will be $6,348 - $8,539 per month. This new position is part of Ecology’s investment in improving and expanding our language services and language access. More than a half million Washingtonians speak English “less than very well”, according to recent Census Bureau data. This position is crucial to supporting Ecology’s language services, eliminating barriers to access, and promoting equity in our environmental work. In this role, you will work with our Civil Rights Compliance Coordinator, the Language Access Work Group, Spanish, Korean, Chinese, and Vietnamese teams, and people from across our environmental programs. Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations. Program Mission: Ecology established the Office of Equity and Environmental Justice in 2021. Our mission i s to eliminate environmental and health disparities for communities most at risk from pollution and other environmental impacts. We achieve this through fair and just practices that support the well-being and resilience of Ecology’s workforce and everyone in Washington. Tele-work options for this position: This position will be eligible for up to a 90% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on February 01, 2024 . In order to be considered, please submit an application on or before January 31, 2024 . If your application isn't received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.
Please Note: We will review all applications received before the date above. Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
Within your first few months in this role, you will have the opportunity to put a new Language Access Plan into action and lead the agency through some important changes. A key aspect of this work will be to ensure that we have high-quality, timely language services through a combination of internal language teams and external vendors. You will also work to bring consistent and clear language access guidance and training to teams that serve and regulate diverse communities across the state, which can be both challenging and highly rewarding. What you will do:
Help make Ecology’s information and services accessible to more Washingtonians by leading implementation of the new Language Access Plan.
Empower agency staff to improve language access through guidance, training, and technical support.
Help our internal Multilingual Interpretation and Translation Teams (MITT) feel supported, valued, and effective through your coordination and leadership.
Streamline processes and improve language services by working collaboratively with MITT members and team sponsors.
Build clarity and consistency in how we work with external vendors to ensure high quality language services.
Leverage the enthusiasm and capacity of the Language Access Work Group to creatively and collaboratively work on a range of issues and projects.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. A total of eight (8) years of experience and/or education as described below: Experience with Civil Rights Programs, using an equity lens in analyzing polices, laws, rules, or regulations, and leading others in administering Civil Rights Programs. Civil rights program experience may include civil rights investigation, law, or research; other non-discrimination efforts; or planning, implementing, or directing work in any of the following areas:
Language access.
Translation or interpretation services.
Accessibility.
ADA compliance.
Community or Tribal engagement.
Environmental justice.
Education involving a major study in business, public administration, political science, social science, race, gender, or sexuality studies, social justice, equity studies, language, linguistics, communications, law, public health, or related field. See chart below for a list of ways to qualify for this position: Possible Combinations College credit hours or degree – as listed above. Years of professional level experience – as listed above.
Combination 1; No college credit hours or degree. 8 years of experience.
Combination 2; I have 30-59 semester or 45-89 quarter credits. 7 years of experience.
Combination 3; I have 60-89 semester or 90-134 quarter credits (AA degree). 6 years of experience.
Combination 4; I have 90-119 semester or 135-179 quarter credits. 5 years of experience.
Combination 5; A Bachelor's Degree. 4 years of experience.
Combination 6; A Master’s Degree or higher. 2 years of experience. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Professional or lived experience working with people with limited English proficiency, immigrant communities, or providing language services.
Expert communication, facilitation, and project management skills.
Understanding of change management principles and experience implementing organizational change.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Note : References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization. Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2 and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Hannah Aoyagi at Hannah.Aoyagi@ecy.wa.gov Please do not contact Hannah to inquire about the status of your application.
To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
The Oregon Health Authority (OHA), Public Health Division (PHD), Oregon Women Infants and Children (WIC) Program in Portland, OR is recruiting for a Compliance and Civil Rights Coordinator to provide interpretation of laws, rules, and regulations related to WIC program integrity and compliance, ensure completion of ongoing compliance/program integrity activities for WIC vendors and farmers, and coordinate the activities of staff members who assist with undercover buys or other investigatory functions. This position is responsible for ensuring that the WIC Program meets all United States Department of Agriculture (USDA) and State of Oregon requirements concerning program abuse/violations.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
This is a full-time, permanent position and is represented by a union, SEIU Human Services.
What you will do!
Coordinate work of investigator staff, prepare packets for vendor investigations, and provide back-up for covert investigations.
Track vendor investigation progress and outcomes.
Oversee completion of overt monitoring of farmer and market sites as required by United States Department of Agriculture (USDA); provide backup as needed.
When non-compliance has been identified, develop, evaluate and track completion of acceptable corrective actions plans.
Utilize regulatory decision-making to determine violations and determine appropriate actions.
Carry out sanctions; complete paperwork for program disqualifications and penalties.
Prepare files to be used in hearings and participate in the hearings processes.
Oversee, monitor, and provide support and technical assistance in regards to complaints and investigations.
Design and recommend procedures to identify targets of investigations.
Complete compliance and program integrity reports.
Provide technical assistance for vendors, program employees, and partners (including county health departments) on interpretation of WIC rules and regulations.
Train compliance staff and onboard new WIC staff about compliance policies and procedures.
Serve as the program's Civil Rights knowledge specialist and provide technical assistance in this area.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs.
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are many times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Five years experience doing administrative research that included compiling and evaluating facts to recommend management action, or decide compliance or eligibility with program guidelines and regulations.
Three of the five years must be above the technical support level.
Two years of experience with regulatory interpretation/enforcement.
College-level course work may substitute for experience on the basis of 45-quarter units per year, up to a maximum of three years, excluding the regulatory experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Ability to develop systems, processes, and procedures to ensure that targets of investigations are identified, and complaints and violations are appropriately handled in a timely manner.
A general knowledge of information gathering through observation, interview, and data analysis.
Ability to analyze information gathered and draw conclusions.
Ability to evaluate and interpret regulations, laws, policies and guidelines and apply to real life situations.
Ability to prepare clear and concise written reports.
Ability to effectively interact with dissatisfied or angry people.
Ability to train or give technical assistance to others in an efficient manner.
Willingness to pose as a WIC participant to conduct covert compliance investigations.
An unencumbered Oregon driver's license or a suitable alternative means of transportation.
Compliance and investigation experience.
Knowledge of WIC Program laws, rules and regulations.
Commitment to advancing equity, diversity and inclusion in work performed.
Dec 21, 2023
Full time
The Oregon Health Authority (OHA), Public Health Division (PHD), Oregon Women Infants and Children (WIC) Program in Portland, OR is recruiting for a Compliance and Civil Rights Coordinator to provide interpretation of laws, rules, and regulations related to WIC program integrity and compliance, ensure completion of ongoing compliance/program integrity activities for WIC vendors and farmers, and coordinate the activities of staff members who assist with undercover buys or other investigatory functions. This position is responsible for ensuring that the WIC Program meets all United States Department of Agriculture (USDA) and State of Oregon requirements concerning program abuse/violations.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
This is a full-time, permanent position and is represented by a union, SEIU Human Services.
What you will do!
Coordinate work of investigator staff, prepare packets for vendor investigations, and provide back-up for covert investigations.
Track vendor investigation progress and outcomes.
Oversee completion of overt monitoring of farmer and market sites as required by United States Department of Agriculture (USDA); provide backup as needed.
When non-compliance has been identified, develop, evaluate and track completion of acceptable corrective actions plans.
Utilize regulatory decision-making to determine violations and determine appropriate actions.
Carry out sanctions; complete paperwork for program disqualifications and penalties.
Prepare files to be used in hearings and participate in the hearings processes.
Oversee, monitor, and provide support and technical assistance in regards to complaints and investigations.
Design and recommend procedures to identify targets of investigations.
Complete compliance and program integrity reports.
Provide technical assistance for vendors, program employees, and partners (including county health departments) on interpretation of WIC rules and regulations.
Train compliance staff and onboard new WIC staff about compliance policies and procedures.
Serve as the program's Civil Rights knowledge specialist and provide technical assistance in this area.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs.
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are many times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Five years experience doing administrative research that included compiling and evaluating facts to recommend management action, or decide compliance or eligibility with program guidelines and regulations.
Three of the five years must be above the technical support level.
Two years of experience with regulatory interpretation/enforcement.
College-level course work may substitute for experience on the basis of 45-quarter units per year, up to a maximum of three years, excluding the regulatory experience.
Desired Attributes
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Ability to develop systems, processes, and procedures to ensure that targets of investigations are identified, and complaints and violations are appropriately handled in a timely manner.
A general knowledge of information gathering through observation, interview, and data analysis.
Ability to analyze information gathered and draw conclusions.
Ability to evaluate and interpret regulations, laws, policies and guidelines and apply to real life situations.
Ability to prepare clear and concise written reports.
Ability to effectively interact with dissatisfied or angry people.
Ability to train or give technical assistance to others in an efficient manner.
Willingness to pose as a WIC participant to conduct covert compliance investigations.
An unencumbered Oregon driver's license or a suitable alternative means of transportation.
Compliance and investigation experience.
Knowledge of WIC Program laws, rules and regulations.
Commitment to advancing equity, diversity and inclusion in work performed.
The Operations Support Coordinator plays a critical role in helping the Division transition to the Future of Work and strengthen its overall operations by assisting with high-priority technology and operational knowledge management projects. The position will encourage correct and widespread usage of DER’s knowledge base and digital solutions. Projects may include but are not limited to the maintenance, enhancement, and user support of digital tools (i.e. databases for tracking ecological restoration project data; tools that integrate budgeting and internal controls; and software for indexing workflows and policies); building internal knowledge library; and documenting standard operating procedures. The position requires strong communication, organization, and collaboration skills. The position reports to the Operational Specialist, Management Analyst III and has no direct reports.
DUTIES & RESPONSIBILITIES
Support the development and enhancement of operational infrastructure needed to expand the Division’s impact on ecological restoration (30%).
Work collaboratively across programs and teams to assist in the capture and documentation of business needs and support development of process and IT based solutions to achieve operational, programmatic and divisional goals.
Map current and future workflows using solutions such as Lucid Chart.
Collaborate with DER’s Operations Team to support and enhance data management strategies for ecological restoration project data, restoration metrics, fiscal and budget data, and other critical information.
Support the development and maintenance of a division-wide standard operating procedures, including the documentation of best practices, external and internal processes, internal controls, and learning materials for new staff.
Maintain upkeep of department and agency-level policies and protocols to centralize division-wide access to knowledge content.
Lead coordination of IT software procurements to support division-wide business needs.
Serve in a technology coordination role to provide resolution, guidance, and ongoing maintenance of digital tools as well as problem-resolution and end user support (60%).
Lead the project coordination of digital solutions needed to support the growth of the division. Examples of responsibilities include:
Serve in a project coordinator role to support rollout of digital solutions as needed and defined by Operations Specialist
Coordinate use case testing scenarios to assist in risk identification and mitigation.
Conducting end user trainings and hosting office hours
Conducting coaching sessions and creating job aids to expand knowledge resources and platform adoption of all end users.
Maintaining and managing digital filing system architecture.
Assist in building and maintaining the division’s restoration project tracking database in Monday.com. Examples of responsibilities include:
Troubleshooting data storage issues and deploying resolutions
Developing additional datasets such as dashboards, tables, and reports
Creating end user support guides
Support the development, implementation and maintenance of a knowledge management system, process, and technical solution, including need and risk assessment, development and compilation of content, facilitation with stakeholders, and coordination with software solution developers.
Respond to general IT issues reported by DER staff and coordinate resolution.
Support deployment of IT system enhancements and improvements associated with Future of Work, including Modern Workplace, SharePoint, Microsoft Teams, and work management systems such as Monday.com and Lucid Chart.
Stay informed and knowledgeable about data standards and make recommendations for enhancements or changes in digital solutions to capture best practices, meet division needs, and increase end user adoption.
Administer general office support and coordination (10%).
Coordinate common business processes such as onboarding and off-boarding of staff and maintaining trackable inventory of all IT asset bundles, products, equipment and licenses deployed to staff.
Manage DER’s internal meeting and conference needs including audio/visual support, space reservations, and disseminating meeting minutes.
Oversee intake and logging of Public Records Requests; assign response delegations as appropriate.
Be the primary liaison to answer DER’s main phoneline, oversee sending and receiving mail, and manage in-office badge access for staff.
Coordinate with Departmental and Facility staff on issues, logistical tasks, changes or challenges changes Division’s shared workspace.
As needed, open Facility tickets and work with related staff to resolve the issue.
This is a hybrid position based out of our Boston office. First consideration will be given to those that apply by 12/18/2023.
Dec 06, 2023
Full time
The Operations Support Coordinator plays a critical role in helping the Division transition to the Future of Work and strengthen its overall operations by assisting with high-priority technology and operational knowledge management projects. The position will encourage correct and widespread usage of DER’s knowledge base and digital solutions. Projects may include but are not limited to the maintenance, enhancement, and user support of digital tools (i.e. databases for tracking ecological restoration project data; tools that integrate budgeting and internal controls; and software for indexing workflows and policies); building internal knowledge library; and documenting standard operating procedures. The position requires strong communication, organization, and collaboration skills. The position reports to the Operational Specialist, Management Analyst III and has no direct reports.
DUTIES & RESPONSIBILITIES
Support the development and enhancement of operational infrastructure needed to expand the Division’s impact on ecological restoration (30%).
Work collaboratively across programs and teams to assist in the capture and documentation of business needs and support development of process and IT based solutions to achieve operational, programmatic and divisional goals.
Map current and future workflows using solutions such as Lucid Chart.
Collaborate with DER’s Operations Team to support and enhance data management strategies for ecological restoration project data, restoration metrics, fiscal and budget data, and other critical information.
Support the development and maintenance of a division-wide standard operating procedures, including the documentation of best practices, external and internal processes, internal controls, and learning materials for new staff.
Maintain upkeep of department and agency-level policies and protocols to centralize division-wide access to knowledge content.
Lead coordination of IT software procurements to support division-wide business needs.
Serve in a technology coordination role to provide resolution, guidance, and ongoing maintenance of digital tools as well as problem-resolution and end user support (60%).
Lead the project coordination of digital solutions needed to support the growth of the division. Examples of responsibilities include:
Serve in a project coordinator role to support rollout of digital solutions as needed and defined by Operations Specialist
Coordinate use case testing scenarios to assist in risk identification and mitigation.
Conducting end user trainings and hosting office hours
Conducting coaching sessions and creating job aids to expand knowledge resources and platform adoption of all end users.
Maintaining and managing digital filing system architecture.
Assist in building and maintaining the division’s restoration project tracking database in Monday.com. Examples of responsibilities include:
Troubleshooting data storage issues and deploying resolutions
Developing additional datasets such as dashboards, tables, and reports
Creating end user support guides
Support the development, implementation and maintenance of a knowledge management system, process, and technical solution, including need and risk assessment, development and compilation of content, facilitation with stakeholders, and coordination with software solution developers.
Respond to general IT issues reported by DER staff and coordinate resolution.
Support deployment of IT system enhancements and improvements associated with Future of Work, including Modern Workplace, SharePoint, Microsoft Teams, and work management systems such as Monday.com and Lucid Chart.
Stay informed and knowledgeable about data standards and make recommendations for enhancements or changes in digital solutions to capture best practices, meet division needs, and increase end user adoption.
Administer general office support and coordination (10%).
Coordinate common business processes such as onboarding and off-boarding of staff and maintaining trackable inventory of all IT asset bundles, products, equipment and licenses deployed to staff.
Manage DER’s internal meeting and conference needs including audio/visual support, space reservations, and disseminating meeting minutes.
Oversee intake and logging of Public Records Requests; assign response delegations as appropriate.
Be the primary liaison to answer DER’s main phoneline, oversee sending and receiving mail, and manage in-office badge access for staff.
Coordinate with Departmental and Facility staff on issues, logistical tasks, changes or challenges changes Division’s shared workspace.
As needed, open Facility tickets and work with related staff to resolve the issue.
This is a hybrid position based out of our Boston office. First consideration will be given to those that apply by 12/18/2023.
Washington State Department of Ecology
Union Gap, Washington
Keeping Washington Clean and Evergreen The Central Region Director’s Office within the Department of Ecology is looking to fill a Receptionist (Office Assistant 3) position. This position will be located in our Central Region Office (CRO) in Union Gap, WA . Upon hire, you must live within a commutable distance from the duty station. In this role, you will serve as the receptionist and first point of contact for the Central Region Office (CRO). You’ll work with Ecology’s ten environmental programs, private stakeholders, and a variety of government agencies. You will direct calls, visitors, and staff; conduct records management, facility management, data entry, State Environmental Policy Act (SEPA) routing, distributing and processing mail/packages and serve as backup for the Customer Service Specialist 2 (Fleet Coordinator). You will also be the first point of contact for incidents that require documenting pertinent information and transferring to the Environmental Report Tracking System (ERTS) Coordinator for follow up. This position embodies the One-Ecology philosophy, requires a high degree of professionalism, ability to multi-task and provide excellent customer service. The ideal candidate will be bilingual and able to communicate in both English and Spanish. The mission of the Department of Ecology (Ecology) is to protect, preserve and enhance Washington’s land, air and water for current and future generations. The Central Regional Director's team is a group of hardworking individuals that take pride in their work and being a "team." It's a supportive environment where members of the team are encouraged to find new and improved ways of doing things. Telework options for this position: This position is required to work in the office Monday – Friday, 8 am – 5 pm. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and is subject to change. Application Timeline: The positions will remain open until filled, with an initial screening date of May 15, 2023. In order to be considered for initial screening, please submit an application on or before of May 14, 2023. The agency reserves the right to make an appointment any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
As our first point of contact, you will manage the front lobby area and our main Ecology phone line, responding to general inquiries from the public in both English and Spanish, government agencies and staff, both in person and over the phone so you will need to be able to multi-task while maintaining a high level of professionalism. You will engage with Ecology’s ten environmental programs and make determinations on directing inquiries. You’ll be responsible for coordinating emergency personnel (i.e. fire, police and medical) that come to the building in response to an emergency, serving as the first line of security for the Central Region Office. What you will do:
Use a multi-functional telephone with five incoming lines.
Process outgoing and incoming mail.
Direct customers to appropriate staff for assistance, handling multiple forms of communication simultaneously, and providing courteous customer service.
Use agency standard computer and computer software to:
Create, maintain, and print documents.
Access information on the web page.
Communicate through electronic mail.
Access the calendar and schedule time.
Schedule conference rooms.
Communicate effectively, verbally and in writing, with co-workers, agency staff, private sector and other government agencies. Maintain effective working relationships.
Participate in group processes and on teams.
Provide positive, accurate and pleasant customer service to external clients.
Take accurate messages and forward messages to the appropriate personnel.
Perform clerical support duties including but not limited to creating emails, typing letters, making copies, and scheduling meetings for the Region’s Business Administrator and other staff.
Research and produce copies of well logs for customers.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. A high school diploma or GED AND Two (2) years of clerical experience. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience working with diverse communities.
Microsoft Office Suite.
Ability to communicate fluently and effectively in English and Spanish.
Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Per Governor Inslee’s Directive 22-13.1 , state employees must be fully vaccinated effective November 4, 2022. Providing proof of being fully vaccinated is a condition of employment and your vaccine status will be verified prior to starting work. Being fully vaccinated means two weeks after you have received the second dose in a two-dose series of a COVID-19 vaccine or a single-dose COVID-19 vaccine authorized for emergency use, licensed or otherwise authorized or approved by the U.S. Food and Drug Administration or listed for emergency use or otherwise approved by the World Health Organization. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination” in the subject line.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Joy Espinoza at Joy.Espinoza@ecy.wa.gov . Please do not contact Joy to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
May 08, 2023
Full time
Keeping Washington Clean and Evergreen The Central Region Director’s Office within the Department of Ecology is looking to fill a Receptionist (Office Assistant 3) position. This position will be located in our Central Region Office (CRO) in Union Gap, WA . Upon hire, you must live within a commutable distance from the duty station. In this role, you will serve as the receptionist and first point of contact for the Central Region Office (CRO). You’ll work with Ecology’s ten environmental programs, private stakeholders, and a variety of government agencies. You will direct calls, visitors, and staff; conduct records management, facility management, data entry, State Environmental Policy Act (SEPA) routing, distributing and processing mail/packages and serve as backup for the Customer Service Specialist 2 (Fleet Coordinator). You will also be the first point of contact for incidents that require documenting pertinent information and transferring to the Environmental Report Tracking System (ERTS) Coordinator for follow up. This position embodies the One-Ecology philosophy, requires a high degree of professionalism, ability to multi-task and provide excellent customer service. The ideal candidate will be bilingual and able to communicate in both English and Spanish. The mission of the Department of Ecology (Ecology) is to protect, preserve and enhance Washington’s land, air and water for current and future generations. The Central Regional Director's team is a group of hardworking individuals that take pride in their work and being a "team." It's a supportive environment where members of the team are encouraged to find new and improved ways of doing things. Telework options for this position: This position is required to work in the office Monday – Friday, 8 am – 5 pm. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and is subject to change. Application Timeline: The positions will remain open until filled, with an initial screening date of May 15, 2023. In order to be considered for initial screening, please submit an application on or before of May 14, 2023. The agency reserves the right to make an appointment any time after the initial screening date. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan . Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
As our first point of contact, you will manage the front lobby area and our main Ecology phone line, responding to general inquiries from the public in both English and Spanish, government agencies and staff, both in person and over the phone so you will need to be able to multi-task while maintaining a high level of professionalism. You will engage with Ecology’s ten environmental programs and make determinations on directing inquiries. You’ll be responsible for coordinating emergency personnel (i.e. fire, police and medical) that come to the building in response to an emergency, serving as the first line of security for the Central Region Office. What you will do:
Use a multi-functional telephone with five incoming lines.
Process outgoing and incoming mail.
Direct customers to appropriate staff for assistance, handling multiple forms of communication simultaneously, and providing courteous customer service.
Use agency standard computer and computer software to:
Create, maintain, and print documents.
Access information on the web page.
Communicate through electronic mail.
Access the calendar and schedule time.
Schedule conference rooms.
Communicate effectively, verbally and in writing, with co-workers, agency staff, private sector and other government agencies. Maintain effective working relationships.
Participate in group processes and on teams.
Provide positive, accurate and pleasant customer service to external clients.
Take accurate messages and forward messages to the appropriate personnel.
Perform clerical support duties including but not limited to creating emails, typing letters, making copies, and scheduling meetings for the Region’s Business Administrator and other staff.
Research and produce copies of well logs for customers.
Qualifications
Required Qualifications: Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify. A high school diploma or GED AND Two (2) years of clerical experience. Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience working with diverse communities.
Microsoft Office Suite.
Ability to communicate fluently and effectively in English and Spanish.
Note : Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Per Governor Inslee’s Directive 22-13.1 , state employees must be fully vaccinated effective November 4, 2022. Providing proof of being fully vaccinated is a condition of employment and your vaccine status will be verified prior to starting work. Being fully vaccinated means two weeks after you have received the second dose in a two-dose series of a COVID-19 vaccine or a single-dose COVID-19 vaccine authorized for emergency use, licensed or otherwise authorized or approved by the U.S. Food and Drug Administration or listed for emergency use or otherwise approved by the World Health Organization. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination” in the subject line.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Joy Espinoza at Joy.Espinoza@ecy.wa.gov . Please do not contact Joy to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Data Systems Support (Office Specialist 2) - Limited Duration (12 months)
Salary Range: $2,823 - $4,073
This is a full-time, limited duration position. This position is classified and is represented by a union.
The Oregon Health Authority (OHA), Public Health Division (PHD), Oregon Women, Infants and Children (WIC) Program in Portland, OR is recruiting for a Data Systems Support Specialist to provide telephone answer support to the Data Systems team and general office support for all WIC teams during the implementation of the new WIC management information system.
The Oregon Health Authority strategic goal is to end all health inequities by 2030.
OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here , to learn more about OHA’s mission, vision, and core values.
OHA values service excellence, leadership, integrity, health equity and partnership.
Most of this work may be performed remotely at an alternative worksite with full access to the needed operating systems and technology. Occasional travel to conduct surveys, attend meetings and conferences is required.
What will you do? As the Data Systems Support Specialist , you will perform the following duties:
Answer calls for the WIC data system application support line.
Serve as the initial point of contact for phone calls from local agency staff regarding use of the WIC data system.
Forward and triage calls to appropriate Data Systems team member or Office of Information & Security (OIS) staff person for analysis and resolution.
Serve as back-up for answering the main WIC telephone line.
Coordinate meetings which include scheduling, reserving rooms, sending Outlook invitations, preparing meeting materials, and taking meeting minutes.
Send minutes/mailings for regular team and workgroup meetings.
Order electronic benefit (eWIC) cards and submit local agency card orders to the eWIC contractor for processing.
Receive overdue breast pump notices from local agencies and compose letters to participants that have not returned rented breast pumps to hospital or local agency by due date.
Notify local agency coordinators and nutrition consultants of letters sent and track return status; send second notifications to participants when necessary.
Monitor social media and websites for WIC formula and food sales.
Evaluate potential fraud cases for follow-up by WIC investigator.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer full medical, vision, and dental benefits with paid sick leave, vacation, personal leave, and 10 paid holidays per year plus pension and retirement plans . This position allows for a flexible schedule and a good work-life balance. If you are an experienced office specialist with data systems experience, apply today.
What are we looking for?
Minimum Requirements
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents.
OR
An associate degree.
OR
Graduation from a private school of business with a certificate AND one year of general clerical experience.
Requested Skills
Customer service experience working with the public on the telephone, routing calls, answering questions, and solving problems.
Experience taking formal meeting minutes.
Experience navigating social media websites and using internet search engines.
Experience promoting a culturally competent and diverse work environment.
Experience working with Word, Excel, Outlook, and Teams.
This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
How to Apply
Complete the online application at oregonjobs.org using job number REQ-119936
Application Deadline: 04/27/2023
Apr 14, 2023
Full time
Data Systems Support (Office Specialist 2) - Limited Duration (12 months)
Salary Range: $2,823 - $4,073
This is a full-time, limited duration position. This position is classified and is represented by a union.
The Oregon Health Authority (OHA), Public Health Division (PHD), Oregon Women, Infants and Children (WIC) Program in Portland, OR is recruiting for a Data Systems Support Specialist to provide telephone answer support to the Data Systems team and general office support for all WIC teams during the implementation of the new WIC management information system.
The Oregon Health Authority strategic goal is to end all health inequities by 2030.
OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here , to learn more about OHA’s mission, vision, and core values.
OHA values service excellence, leadership, integrity, health equity and partnership.
Most of this work may be performed remotely at an alternative worksite with full access to the needed operating systems and technology. Occasional travel to conduct surveys, attend meetings and conferences is required.
What will you do? As the Data Systems Support Specialist , you will perform the following duties:
Answer calls for the WIC data system application support line.
Serve as the initial point of contact for phone calls from local agency staff regarding use of the WIC data system.
Forward and triage calls to appropriate Data Systems team member or Office of Information & Security (OIS) staff person for analysis and resolution.
Serve as back-up for answering the main WIC telephone line.
Coordinate meetings which include scheduling, reserving rooms, sending Outlook invitations, preparing meeting materials, and taking meeting minutes.
Send minutes/mailings for regular team and workgroup meetings.
Order electronic benefit (eWIC) cards and submit local agency card orders to the eWIC contractor for processing.
Receive overdue breast pump notices from local agencies and compose letters to participants that have not returned rented breast pumps to hospital or local agency by due date.
Notify local agency coordinators and nutrition consultants of letters sent and track return status; send second notifications to participants when necessary.
Monitor social media and websites for WIC formula and food sales.
Evaluate potential fraud cases for follow-up by WIC investigator.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer full medical, vision, and dental benefits with paid sick leave, vacation, personal leave, and 10 paid holidays per year plus pension and retirement plans . This position allows for a flexible schedule and a good work-life balance. If you are an experienced office specialist with data systems experience, apply today.
What are we looking for?
Minimum Requirements
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents.
OR
An associate degree.
OR
Graduation from a private school of business with a certificate AND one year of general clerical experience.
Requested Skills
Customer service experience working with the public on the telephone, routing calls, answering questions, and solving problems.
Experience taking formal meeting minutes.
Experience navigating social media websites and using internet search engines.
Experience promoting a culturally competent and diverse work environment.
Experience working with Word, Excel, Outlook, and Teams.
This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
How to Apply
Complete the online application at oregonjobs.org using job number REQ-119936
Application Deadline: 04/27/2023
This position will be based out of Washington DC and will be a hybrid, remote-eligible or can be based in our office in Bonn, Germany. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
The NDC Partnership brings together more than 200 members, including more than 120 countries, developed and developing, and more than 85 institutions to create and deliver on ambitious climate action that helps achieve the Paris Agreement and the Sustainable Development Goals (SDGs). Governments identify their NDC implementation priorities and the type of support that is needed to translate them into actionable policies and programs. Based on these requests, the membership offers a tailored package of expertise, technical assistance, and funding. This collaborative response provides developing countries with efficient access to a wide range of resources to adapt to and mitigate climate change and foster more equitable and sustainable development. The NDC Partnership is hosted by the United Nations Framework Convention on Climate Change (UNFCCC) Secretariat, the United Nations Office for Project Services (UNOPS) and the World Resources Institute (WRI). The Partnership has members in all regions of the world, with staff in Washington DC and Bonn, Germany
Job Highlight:
In this role, you will be actively involved in developing content for the Partnership’s multimedia channels, including the website, email, social media, publications and print and digital materials, regular communication products, and contributing to ongoing communication campaigns. You will be responsible for developing and maintaining our Editorial and Design calendar in coordination with Support Unit staff and external vendors, as well as overseeing the Partnership’s social media calendar. This position will involve both proactive planning to implement the Partnership’s ambitious, communications work plan, as well as reactive, rapid daily interaction on issues related to the Partnership’s work and impact, as well as that of its diverse membership. You will report directly to the Communications Manager and work closely with our Visual Media Specialist, Writer, Copyeditor and Event Manager. You will be a key member of the Outreach and Governance team led by the Deputy Director of Outreach & Governance.
What will you do:
Communications & Project Management (50%):
Supports the Communications Manager with the production of all communications deliverables, including establishing deadlines for the Editorial and Design calendar, managing the intake and work flow for all communications products, and collaborating with Support Unit staff to frame and develop content
Liaises with external vendors, contractors, and consultants to copyedit, write, design, develop, and translate Support Unit products in collaboration with the Partnership’s host institutions
Engages with Support Unit staff to develop the monthly email newsletter and maintains and updates the newsletter audience
Publishes and curates content for the website
Supports design projects including photo selection and editing, as well as graphic design
Social Media (30%):
Supports the development of the Partnership’s social media strategy under the guidance of the Communications Manager, including curating the social media calendar, working with staff to source and draft social content, and designing branded templates
Regularly tracks and evaluates success metrics and key performance indicators with the Communications Manager to evaluate social media audience engagement and growth, and supports in media tracking and analysis
Administration, Grants and Finance (20%):
Supports with budget tracking and processes all communications invoices, grants and contracts with vendors and consultants in coordination with the Communications Manager and Operations and Grants team
Coordinates team input to the broader Support Unit, including through regular communications dispatches, meetings support and trainings
Supports the close of the fiscal year as requested by the Deputy Director of Operations, and assists with the onboarding of new interns, vendors and consultants in coordination with the Communications Manager
What will you need:
Education: A completed bachelor’s degree in journalism, communications, international relations, public policy, or a related field
Experience: 3+ years of full-time, relevant experience in communications, journalism, public relations, event management or a similar field
Fluent in English (proficiency in Spanish and French is an asset)
At least 2 years of experience developing social media content and scheduling and building a social media calendar, including experience with HootSuite, LinkedIn, Facbeook, Instagram, Twitter and YouTube
Familiarity and/or broad knowledge related to climate change, sustainable development, economic policy, and international development
Ability to communicate technical concepts and complex ideas to a wide audience, including a general readership and technical/content experts
Ability to communicative effectively regarding progress, deadlines, and turnaround times for all deliverables in a fast-paced work environment
Excellent writing, editing and proof-reading skills, and attention to detail
Experience copyediting and familiarity with the Associated Press (AP) Style Guide
Potential salary:
69,000 USD to 78,000 USD if based in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter by March 31st, 2023. Applicants must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Apr 07, 2023
Full time
This position will be based out of Washington DC and will be a hybrid, remote-eligible or can be based in our office in Bonn, Germany. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
The NDC Partnership brings together more than 200 members, including more than 120 countries, developed and developing, and more than 85 institutions to create and deliver on ambitious climate action that helps achieve the Paris Agreement and the Sustainable Development Goals (SDGs). Governments identify their NDC implementation priorities and the type of support that is needed to translate them into actionable policies and programs. Based on these requests, the membership offers a tailored package of expertise, technical assistance, and funding. This collaborative response provides developing countries with efficient access to a wide range of resources to adapt to and mitigate climate change and foster more equitable and sustainable development. The NDC Partnership is hosted by the United Nations Framework Convention on Climate Change (UNFCCC) Secretariat, the United Nations Office for Project Services (UNOPS) and the World Resources Institute (WRI). The Partnership has members in all regions of the world, with staff in Washington DC and Bonn, Germany
Job Highlight:
In this role, you will be actively involved in developing content for the Partnership’s multimedia channels, including the website, email, social media, publications and print and digital materials, regular communication products, and contributing to ongoing communication campaigns. You will be responsible for developing and maintaining our Editorial and Design calendar in coordination with Support Unit staff and external vendors, as well as overseeing the Partnership’s social media calendar. This position will involve both proactive planning to implement the Partnership’s ambitious, communications work plan, as well as reactive, rapid daily interaction on issues related to the Partnership’s work and impact, as well as that of its diverse membership. You will report directly to the Communications Manager and work closely with our Visual Media Specialist, Writer, Copyeditor and Event Manager. You will be a key member of the Outreach and Governance team led by the Deputy Director of Outreach & Governance.
What will you do:
Communications & Project Management (50%):
Supports the Communications Manager with the production of all communications deliverables, including establishing deadlines for the Editorial and Design calendar, managing the intake and work flow for all communications products, and collaborating with Support Unit staff to frame and develop content
Liaises with external vendors, contractors, and consultants to copyedit, write, design, develop, and translate Support Unit products in collaboration with the Partnership’s host institutions
Engages with Support Unit staff to develop the monthly email newsletter and maintains and updates the newsletter audience
Publishes and curates content for the website
Supports design projects including photo selection and editing, as well as graphic design
Social Media (30%):
Supports the development of the Partnership’s social media strategy under the guidance of the Communications Manager, including curating the social media calendar, working with staff to source and draft social content, and designing branded templates
Regularly tracks and evaluates success metrics and key performance indicators with the Communications Manager to evaluate social media audience engagement and growth, and supports in media tracking and analysis
Administration, Grants and Finance (20%):
Supports with budget tracking and processes all communications invoices, grants and contracts with vendors and consultants in coordination with the Communications Manager and Operations and Grants team
Coordinates team input to the broader Support Unit, including through regular communications dispatches, meetings support and trainings
Supports the close of the fiscal year as requested by the Deputy Director of Operations, and assists with the onboarding of new interns, vendors and consultants in coordination with the Communications Manager
What will you need:
Education: A completed bachelor’s degree in journalism, communications, international relations, public policy, or a related field
Experience: 3+ years of full-time, relevant experience in communications, journalism, public relations, event management or a similar field
Fluent in English (proficiency in Spanish and French is an asset)
At least 2 years of experience developing social media content and scheduling and building a social media calendar, including experience with HootSuite, LinkedIn, Facbeook, Instagram, Twitter and YouTube
Familiarity and/or broad knowledge related to climate change, sustainable development, economic policy, and international development
Ability to communicate technical concepts and complex ideas to a wide audience, including a general readership and technical/content experts
Ability to communicative effectively regarding progress, deadlines, and turnaround times for all deliverables in a fast-paced work environment
Excellent writing, editing and proof-reading skills, and attention to detail
Experience copyediting and familiarity with the Associated Press (AP) Style Guide
Potential salary:
69,000 USD to 78,000 USD if based in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter by March 31st, 2023. Applicants must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
WORK SCHEDULE: This position is full time regular and non-exempt. Typical work schedule is Tuesday through Saturday. Work hours will vary and requires the ability and willingness to work evenings, weekends, and holidays when needed. Applicants who are fluent in Spanish will receive an additional $2.00 per hour language differential.
AT YOUTHCARE: YouthCare envisions a community where no young person experiences homelessness, all young people have the opportunity to thrive, and the systems that oppress them are dismantled. YouthCare serves young people of many racial and ethnic backgrounds, abilities, sexual orientations, gender identities, and religious beliefs, and we seek a workforce that reflects that diversity.
ABOUT YOUTHCARE: YouthCare works to end youth homelessness and to ensure that young people are valued for who they are and empowered to achieve their potential. Founded in 1974, YouthCare was one of the first programs to serve runaway and homeless youth on the West Coast. The goal was to help young people find safety today and build a future for tomorrow. Over four decades, we’ve defined best practices and developed programs that are a national standard for excellence. Using a youth-centered approach, we ensure that young people experiencing homelessness ages 12-24 have the hope, skills, and confidence to gain long-term stability.
COVID vaccinations are mandated at YouthCare. Employees will be required to submit proof of vaccination or have an approved request for medical or religious exemption an an approved accommodation at time of On-Boarding. Please Note: Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
NON-MANAGEMENT EMPLOYEES ARE REPRESENTED BY THE OFFICE AND PROFESSIONAL EMPLOYEES’ INTERNATIONAL UNION (OPEIU) Local 8.
ABOUT CASA DE LOS AMIGOS: This program has 2 locations and 20 beds, serving clients ages 12-17, who have been placed in the program by the Office of Refugee Resettlement Department of Unaccompanied Children's Services (ORR / DUCS). All the clients are unaccompanied minors, primarily from Central America, who have recently migrated to the United States. The goal of the program is safe and timely reunification with family in the U.S.
POSITION SUMMARY: Under the supervision of the Case Management Supervisor, the Bilingual Case Manager is responsible for the day-to-day case management and family reunification services for youth placed in the Casa Program under the Office of Refugee Resettlement (ORR) and in accordance with all ORR policies and procedures. Duties include all intake and exit paperwork, case planning, crisis intervention, transportation, providing or obtaining translation services, ensuring clients meet all immigration related court appointments and requirements, and assisting in the safe and timely release of each client. This position requires shift responsibilities, a high degree of flexibility in responding to emergent needs of young people in crisis, and good organizational and documentation skills.
ESSENTIAL RESPONSIBILITIES:
Carry a small case load of up to 6 active clients (may be more during staffing shortages).
Provide assistance to Case Management Supervisor, Case Manager, and two mental health therapists (filing and other administrative tasks).
Provide assistance to medical coordinator for transportation to appointments and medical data-entry.
Track client entries and exits, and other client information in Excel and other applicable case management databases.
Review and close case files. Ensure quality in files and organization in file room. Coordinate and follow-up with team members for any missing documentation.
Ensure current case files have all required case management documentation and assist in filing of paperwork.
Remain up to date on ORR policy and procedures and implement case management changes within provided timeframe and as needed.
Assess assigned client’s need for services and develop and document service plans that best meet the client request while respecting both ORR and DHS regulations and as clinically appropriate.
Complete, maintain, and submit all documentation in a timely manner, including client intake and exit paperwork; assessments and service plans; child trafficking screenings and home study referrals; case notes; family reunification packet and sponsor background checks; changes of address.
Maintain timely and accurate data entry in the UC Portal and YouthCare databases.
Educate sponsors and clients on immigrant rights and restrictions, child welfare rights, ORR sponsor care agreement and ORR/DHS requirements and expectations post-release.
Collaborate with community partners such as KIND and consulates to ensure services are provided in a timely manner.
Review caseload weekly with Assistant Director, 3rd Party GDIT, Federal Field Specialist and Mental Health Therapist. Attend and participate in quarterly Stakeholder’s meetings.
Escort clients of 12 and 13 years old to their reunification destinations as needed. Potential to stay overnight at agency expense if necessary due to flight schedules.
Participate in regular staff training on updated ORR policies and procedures, program requirements, immigrant and refugee issues, as needed. Attend applicable staff meetings.
Participate in file audits of all ORR young people in care quarterly to ensure proper documentation is being completed.
Must be flexible and be able to cover the floor as needed. These duties include, but are not limited to, providing direct supervision of youth and associated tasks such as providing emotional support, cooking meals, facilitating transportation, participating in chores, and completing required documentation/data entry.
Attend a minimum of 40 hours of in-service or equivalent trainings per year; including all YouthCare and ORR required trainings.
This job description is not intended to cover every aspect of your job at YouthCare. We are a team that works together to meet the needs of our clients and every member of the team is expected to pitch in and help even beyond the specific responsibilities listed in this description.
QUALIFICATIONS –
MINIMUM REQUIREMENTS:
High proficiency in speaking, reading, and writing in both Spanish and English languages.
Have one year of experience working directly with children. Two years of social services education may be substituted for the required experience.
Understanding of issues affecting young people experiencing homelessness and population resources.
High School Diploma or GED.
Experience and credentials must comply with program contractual requirements, including but not limited to the Washington State Department of Children, Youth, and Families (DCYF) background clearance process and must be at least 21 years of age. DCYF Clearance must be maintained for entirety of employment when working with under-18 clients
PREFERRED REQUIREMENTS:
1 or more years of experience working with young people experiencing homelessness at risk or immigrant young people highly preferred.
BA in Psychology, Social Service or related field and one year experience, or three years comparable experience.
CONDITIONS OF EMPLOYMENT:
Must be able to provide I-9 supporting documentation for employment.
Ability to provide a negative TB Test (results must be within one-year of hire date).
DCYF Clearance must be maintained for entirety of employment when working with under-18 clients.
Employees who drive YouthCare vehicles as a requirement for their position , must be at least 21 years of old, possess a valid Washington State Driver’s License, meet minimum safe driver criteria established by the agency and our insurance company which includes completion of Defensive Driving and 15-passenger Van trainings. Drivers under the age of 25 must have been licensed for at least 3-years and those operating vehicles with a capacity of 15 or more passengers must be at least 25 years old.
Ability to obtain a current Food Handler’s Card
Successful completion of pre-service trainings as required by contracting agencies. Trainings such as CPR & First Aid (Adult/Child), Bloodborne Pathogens, and Behavior Management.
Computer software skills including Windows, Microsoft outlook, Microsoft Word and Excel.
Ability to adhere to the program’s Code of Conduct for the Prevention of Sexual Abuse, Ethics, and Boundaries.
Initiative, creativity, reliability, flexibility, thoroughness.
Strong verbal and written communication skills with good quality spelling, grammar and punctuation in both English and Spanish.
High integrity when dealing with a broad array of cultures and restricted and/or confidential information.
Ability to deal therapeutically with behavioral and emotional problems presented by young people and understanding of emotionally, physically and sexually abused young people.
Ability to coordinate overall program functioning.
Ability to accurately maintain and produce files, records, logs and reports.
Ability to maintain professional boundaries with clients while building trust and respect.
Ability and willingness to stay awake and alert during overnight shifts.
Ability to verbally and physically respond to an aggressive person in ways that de-escalate, establish and maintain staff and young peoples’ safety.
May be required to assume responsibilities or duties within the agency not specifically delineated in this job description for short periods of time or on an infrequent basis.
Commitment to YouthCare’s initiative to build cultural proficiency across the agency. Acceptance of a variety of lifestyles, behaviors, and cultural and spiritual practices.
PHYSICAL REQUIREMENTS:
Ability to perform range of physical motions, exerting up to 50 pounds. Lifting and carrying up to 50 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; running for brief periods of time; and go up and down stairs.
BENEFITS: YouthCare provides a competitive benefits package to full time employees including medical, dental, vision, long-term disability, short-term disability, life insurance, 401(k), vacation, paid holidays, and sick leave after successful completion of the 90-day Introductory Period.
EQUAL OPPORTUNITY EMPLOYMENT: YouthCare is an equal opportunity employer. Employment decisions are based on merit and business needs and YouthCare is committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, regardless of actual or perceived sex; race; color; religious creed; national origin; ancestry; age; marital status; pregnancy; nursing parent status; physical, mental or sensory disability; medical condition; genetic information; sexual orientation; gender (including gender identity or expression); military or veteran status; or any other basis protected by federal, state and/or local laws. People of Color and Members of the LGBTQ community are strongly encouraged to apply.
Feb 03, 2023
Full time
WORK SCHEDULE: This position is full time regular and non-exempt. Typical work schedule is Tuesday through Saturday. Work hours will vary and requires the ability and willingness to work evenings, weekends, and holidays when needed. Applicants who are fluent in Spanish will receive an additional $2.00 per hour language differential.
AT YOUTHCARE: YouthCare envisions a community where no young person experiences homelessness, all young people have the opportunity to thrive, and the systems that oppress them are dismantled. YouthCare serves young people of many racial and ethnic backgrounds, abilities, sexual orientations, gender identities, and religious beliefs, and we seek a workforce that reflects that diversity.
ABOUT YOUTHCARE: YouthCare works to end youth homelessness and to ensure that young people are valued for who they are and empowered to achieve their potential. Founded in 1974, YouthCare was one of the first programs to serve runaway and homeless youth on the West Coast. The goal was to help young people find safety today and build a future for tomorrow. Over four decades, we’ve defined best practices and developed programs that are a national standard for excellence. Using a youth-centered approach, we ensure that young people experiencing homelessness ages 12-24 have the hope, skills, and confidence to gain long-term stability.
COVID vaccinations are mandated at YouthCare. Employees will be required to submit proof of vaccination or have an approved request for medical or religious exemption an an approved accommodation at time of On-Boarding. Please Note: Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
NON-MANAGEMENT EMPLOYEES ARE REPRESENTED BY THE OFFICE AND PROFESSIONAL EMPLOYEES’ INTERNATIONAL UNION (OPEIU) Local 8.
ABOUT CASA DE LOS AMIGOS: This program has 2 locations and 20 beds, serving clients ages 12-17, who have been placed in the program by the Office of Refugee Resettlement Department of Unaccompanied Children's Services (ORR / DUCS). All the clients are unaccompanied minors, primarily from Central America, who have recently migrated to the United States. The goal of the program is safe and timely reunification with family in the U.S.
POSITION SUMMARY: Under the supervision of the Case Management Supervisor, the Bilingual Case Manager is responsible for the day-to-day case management and family reunification services for youth placed in the Casa Program under the Office of Refugee Resettlement (ORR) and in accordance with all ORR policies and procedures. Duties include all intake and exit paperwork, case planning, crisis intervention, transportation, providing or obtaining translation services, ensuring clients meet all immigration related court appointments and requirements, and assisting in the safe and timely release of each client. This position requires shift responsibilities, a high degree of flexibility in responding to emergent needs of young people in crisis, and good organizational and documentation skills.
ESSENTIAL RESPONSIBILITIES:
Carry a small case load of up to 6 active clients (may be more during staffing shortages).
Provide assistance to Case Management Supervisor, Case Manager, and two mental health therapists (filing and other administrative tasks).
Provide assistance to medical coordinator for transportation to appointments and medical data-entry.
Track client entries and exits, and other client information in Excel and other applicable case management databases.
Review and close case files. Ensure quality in files and organization in file room. Coordinate and follow-up with team members for any missing documentation.
Ensure current case files have all required case management documentation and assist in filing of paperwork.
Remain up to date on ORR policy and procedures and implement case management changes within provided timeframe and as needed.
Assess assigned client’s need for services and develop and document service plans that best meet the client request while respecting both ORR and DHS regulations and as clinically appropriate.
Complete, maintain, and submit all documentation in a timely manner, including client intake and exit paperwork; assessments and service plans; child trafficking screenings and home study referrals; case notes; family reunification packet and sponsor background checks; changes of address.
Maintain timely and accurate data entry in the UC Portal and YouthCare databases.
Educate sponsors and clients on immigrant rights and restrictions, child welfare rights, ORR sponsor care agreement and ORR/DHS requirements and expectations post-release.
Collaborate with community partners such as KIND and consulates to ensure services are provided in a timely manner.
Review caseload weekly with Assistant Director, 3rd Party GDIT, Federal Field Specialist and Mental Health Therapist. Attend and participate in quarterly Stakeholder’s meetings.
Escort clients of 12 and 13 years old to their reunification destinations as needed. Potential to stay overnight at agency expense if necessary due to flight schedules.
Participate in regular staff training on updated ORR policies and procedures, program requirements, immigrant and refugee issues, as needed. Attend applicable staff meetings.
Participate in file audits of all ORR young people in care quarterly to ensure proper documentation is being completed.
Must be flexible and be able to cover the floor as needed. These duties include, but are not limited to, providing direct supervision of youth and associated tasks such as providing emotional support, cooking meals, facilitating transportation, participating in chores, and completing required documentation/data entry.
Attend a minimum of 40 hours of in-service or equivalent trainings per year; including all YouthCare and ORR required trainings.
This job description is not intended to cover every aspect of your job at YouthCare. We are a team that works together to meet the needs of our clients and every member of the team is expected to pitch in and help even beyond the specific responsibilities listed in this description.
QUALIFICATIONS –
MINIMUM REQUIREMENTS:
High proficiency in speaking, reading, and writing in both Spanish and English languages.
Have one year of experience working directly with children. Two years of social services education may be substituted for the required experience.
Understanding of issues affecting young people experiencing homelessness and population resources.
High School Diploma or GED.
Experience and credentials must comply with program contractual requirements, including but not limited to the Washington State Department of Children, Youth, and Families (DCYF) background clearance process and must be at least 21 years of age. DCYF Clearance must be maintained for entirety of employment when working with under-18 clients
PREFERRED REQUIREMENTS:
1 or more years of experience working with young people experiencing homelessness at risk or immigrant young people highly preferred.
BA in Psychology, Social Service or related field and one year experience, or three years comparable experience.
CONDITIONS OF EMPLOYMENT:
Must be able to provide I-9 supporting documentation for employment.
Ability to provide a negative TB Test (results must be within one-year of hire date).
DCYF Clearance must be maintained for entirety of employment when working with under-18 clients.
Employees who drive YouthCare vehicles as a requirement for their position , must be at least 21 years of old, possess a valid Washington State Driver’s License, meet minimum safe driver criteria established by the agency and our insurance company which includes completion of Defensive Driving and 15-passenger Van trainings. Drivers under the age of 25 must have been licensed for at least 3-years and those operating vehicles with a capacity of 15 or more passengers must be at least 25 years old.
Ability to obtain a current Food Handler’s Card
Successful completion of pre-service trainings as required by contracting agencies. Trainings such as CPR & First Aid (Adult/Child), Bloodborne Pathogens, and Behavior Management.
Computer software skills including Windows, Microsoft outlook, Microsoft Word and Excel.
Ability to adhere to the program’s Code of Conduct for the Prevention of Sexual Abuse, Ethics, and Boundaries.
Initiative, creativity, reliability, flexibility, thoroughness.
Strong verbal and written communication skills with good quality spelling, grammar and punctuation in both English and Spanish.
High integrity when dealing with a broad array of cultures and restricted and/or confidential information.
Ability to deal therapeutically with behavioral and emotional problems presented by young people and understanding of emotionally, physically and sexually abused young people.
Ability to coordinate overall program functioning.
Ability to accurately maintain and produce files, records, logs and reports.
Ability to maintain professional boundaries with clients while building trust and respect.
Ability and willingness to stay awake and alert during overnight shifts.
Ability to verbally and physically respond to an aggressive person in ways that de-escalate, establish and maintain staff and young peoples’ safety.
May be required to assume responsibilities or duties within the agency not specifically delineated in this job description for short periods of time or on an infrequent basis.
Commitment to YouthCare’s initiative to build cultural proficiency across the agency. Acceptance of a variety of lifestyles, behaviors, and cultural and spiritual practices.
PHYSICAL REQUIREMENTS:
Ability to perform range of physical motions, exerting up to 50 pounds. Lifting and carrying up to 50 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; running for brief periods of time; and go up and down stairs.
BENEFITS: YouthCare provides a competitive benefits package to full time employees including medical, dental, vision, long-term disability, short-term disability, life insurance, 401(k), vacation, paid holidays, and sick leave after successful completion of the 90-day Introductory Period.
EQUAL OPPORTUNITY EMPLOYMENT: YouthCare is an equal opportunity employer. Employment decisions are based on merit and business needs and YouthCare is committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, regardless of actual or perceived sex; race; color; religious creed; national origin; ancestry; age; marital status; pregnancy; nursing parent status; physical, mental or sensory disability; medical condition; genetic information; sexual orientation; gender (including gender identity or expression); military or veteran status; or any other basis protected by federal, state and/or local laws. People of Color and Members of the LGBTQ community are strongly encouraged to apply.
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
Launched in 2019, Cool Food is a unique initiative which brings together a growing number of food service providers, restaurants, retailers, governments, schools, and hospitals, and help them cut their food-related greenhouse gas emissions while serving delicious food. Over the past three years, WRI has been building Cool Food’s foundation. Currently there are nearly 70 members and the next phase is to dramatically scale its impact. We have set ourselves the highly ambitious goal of increasing our reach six-fold over three years.
Job Highlight:
We are looking for a motivated and passionate administrator to run the backbone of our Cool Food Membership program. A whizz with figures and getting to grips with the operational processes of WRI, a stickler for detail and inquisitive nature to understand the detail. A relationship builder to provide membership engagement support to help run the Cool Food Membership program to reduce the climate impact of food. You will be working closely with other members of the Membership and wider Sustainable diets team. This role is to ensure the membership experience is smooth and seamless and members understand how their membership works and what the membership benefits are. You will be supported by the Head of Cool Food - Membership Development and Membership Engagement Specialist and work with the wider Sustainable Diets team. You will report to the Head of Cool Food - Membership Development
What will you do
Membership administration – 60%:
Membership reporting - in this role you will need to develop a very good understanding and working knowledge of WRI’s financial and operational reporting processes as this will form the backbone of the membership reporting required in this role.
To be the Food team’s main point of contact for Grants and Contracts and Accounting departments
Manage the Membership renewals on a month-by-month basis
Using Salesforce and other systems to update member contacts and other membership information and track opportunities
Build internal relationships across the sustainable diets team, including Communications and to facilitate effective working relationships and with broader WRI teams
Membership Account Management, onboarding of new members and membership support 40%:
Managing a group of smaller members by supporting their needs and helping to solve any problems they may have. Be able to explain the membership offer and attend/lead member meetings. With support from the Membership Engagement Specialist.
Onboarding of new members to make sure members are fully aware of what is included in their membership and how to access membership resources. Also manage the detail regarding setting-up new members ie invoicing standard, deliverables agreed, contacts details, review process.
Support with Cool Food events and webinars this will include administrative support to arrange and help run events, webinars, and meetings.
Support Behavior change and climate impact of food workshops, working with the Cool Food product team and provide administrative support to arrange and help run workshops, including sending out meeting invitations, setting up breakout rooms and supporting the Head of Cool Food.
Case study development, ensure the case studies are stored in the central files and work with the Membership Engagement Specialist to keep them up-to-date and provide template for new case studies.
What will you need:
Education: Bachelor’s degree in business or science in relevant Operations, finance, etc.; relevant work experience in lieu of degree is accepted
Experience: Minimum 1+ years of relevant professional experience
A passion for sustainability and working for an NGO
Operations/finance/administrative experience essential
Experience working with Concur, ADP, Salesforce and Teams would be beneficial
Proficient in Microsoft Office (Word, Excel, Access, PowerPoint) and the Internet
A natural problem solver with an interest in working with complex systems and processes and finding solutions organically
Real stickler for attention to detail with an inquisitive mind to make sure facts are correct and question when something does not look right
Strong interpersonal skills, who is highly motivated, proactive work style and have demonstrated planning and organization skills
Excellent communicator - verbal, written and good presentation skills
Ability to work effectively in a fast-paced working environment, both independently and as part of a global team across time zones, so may need to be flexible with working hours on an occasional basis
Ability to manage multiple priorities and work under pressure with tight deadlines and able to run small projects independently.
Potential Salary:
The salary range for this position is 57,000 USD - 64,000 USD if filled by a candidate located and legally able to work in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter by the date of February 10, 2023 . You must apply through the WRI Careers portal to be considered.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Feb 02, 2023
Full time
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
Launched in 2019, Cool Food is a unique initiative which brings together a growing number of food service providers, restaurants, retailers, governments, schools, and hospitals, and help them cut their food-related greenhouse gas emissions while serving delicious food. Over the past three years, WRI has been building Cool Food’s foundation. Currently there are nearly 70 members and the next phase is to dramatically scale its impact. We have set ourselves the highly ambitious goal of increasing our reach six-fold over three years.
Job Highlight:
We are looking for a motivated and passionate administrator to run the backbone of our Cool Food Membership program. A whizz with figures and getting to grips with the operational processes of WRI, a stickler for detail and inquisitive nature to understand the detail. A relationship builder to provide membership engagement support to help run the Cool Food Membership program to reduce the climate impact of food. You will be working closely with other members of the Membership and wider Sustainable diets team. This role is to ensure the membership experience is smooth and seamless and members understand how their membership works and what the membership benefits are. You will be supported by the Head of Cool Food - Membership Development and Membership Engagement Specialist and work with the wider Sustainable Diets team. You will report to the Head of Cool Food - Membership Development
What will you do
Membership administration – 60%:
Membership reporting - in this role you will need to develop a very good understanding and working knowledge of WRI’s financial and operational reporting processes as this will form the backbone of the membership reporting required in this role.
To be the Food team’s main point of contact for Grants and Contracts and Accounting departments
Manage the Membership renewals on a month-by-month basis
Using Salesforce and other systems to update member contacts and other membership information and track opportunities
Build internal relationships across the sustainable diets team, including Communications and to facilitate effective working relationships and with broader WRI teams
Membership Account Management, onboarding of new members and membership support 40%:
Managing a group of smaller members by supporting their needs and helping to solve any problems they may have. Be able to explain the membership offer and attend/lead member meetings. With support from the Membership Engagement Specialist.
Onboarding of new members to make sure members are fully aware of what is included in their membership and how to access membership resources. Also manage the detail regarding setting-up new members ie invoicing standard, deliverables agreed, contacts details, review process.
Support with Cool Food events and webinars this will include administrative support to arrange and help run events, webinars, and meetings.
Support Behavior change and climate impact of food workshops, working with the Cool Food product team and provide administrative support to arrange and help run workshops, including sending out meeting invitations, setting up breakout rooms and supporting the Head of Cool Food.
Case study development, ensure the case studies are stored in the central files and work with the Membership Engagement Specialist to keep them up-to-date and provide template for new case studies.
What will you need:
Education: Bachelor’s degree in business or science in relevant Operations, finance, etc.; relevant work experience in lieu of degree is accepted
Experience: Minimum 1+ years of relevant professional experience
A passion for sustainability and working for an NGO
Operations/finance/administrative experience essential
Experience working with Concur, ADP, Salesforce and Teams would be beneficial
Proficient in Microsoft Office (Word, Excel, Access, PowerPoint) and the Internet
A natural problem solver with an interest in working with complex systems and processes and finding solutions organically
Real stickler for attention to detail with an inquisitive mind to make sure facts are correct and question when something does not look right
Strong interpersonal skills, who is highly motivated, proactive work style and have demonstrated planning and organization skills
Excellent communicator - verbal, written and good presentation skills
Ability to work effectively in a fast-paced working environment, both independently and as part of a global team across time zones, so may need to be flexible with working hours on an occasional basis
Ability to manage multiple priorities and work under pressure with tight deadlines and able to run small projects independently.
Potential Salary:
The salary range for this position is 57,000 USD - 64,000 USD if filled by a candidate located and legally able to work in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter by the date of February 10, 2023 . You must apply through the WRI Careers portal to be considered.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Reports To: Manager of AEL Enrollment and Assessment Services
Job Summary
Are you passionate about making an impact and empowering others with life changing opportunities? Is it your time to help be the difference? If so, Hawkeye Community College has a great opportunity for you!
The Van G Miller Adult Learning Center is looking for an Administrative Assistant to join their team. While working at the Adult Learning Center, you are helping make a meaningful impact on the everyday lives of their students. Students are empowered to get the education and skills they need to thrive at work, school, home and in their community all while earning their high school equivalency diploma or learning the English language.
The full time Administrative Assistant provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public. Furthermore, the Administrative Assistant maintains customer confidence and protects operational integrity by keeping information confidential and providing support for a variety of special projects, committees, functions, and activities.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs.
Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff.
Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments.
Enters data into the computer via word processing, spreadsheet, and various other computer applications.
Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Reconciles receipts and cash; sends it to the Business O
Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets.
Records inventory of materials and supplies and orders as needed.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Serves as a proctor in the Assessment Center and remote testing sessions.
Assists with the student registration process, including data entry, maintaining logs, and preparing materials.
Conducts textbook sales.
Assists with the student orientation process, including data entry, maintaining logs, and preparing materials.
Maintains partner agency referral records.
Assists with the planning of the ELL Next Step C
Assists with the planning of the HSC Graduation ceremony.
Maintains a CASAS proctor certificate.
Maintain badge access and door accessibility schedules utilizing assigned software.
Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online.
Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and one year of office experience OR a combination of both totaling to 3 years.
Minimum typing speed of 40 net words per minute.
Demonstrated high proficiency using all Microsoft Office and/or Google programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated organizational skills and time management.
Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work with diverse student populations, including non-native speakers.
Demonstrated ability to work effectively in a collaborative team atmosphere.
Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to work a flexible schedule.
Preferred Qualifications
Bachelor’s degree in business or related field.
Experience with Adult Education and Literacy programs.
Proficient in a language other than English
Working Conditions
Anticipated schedule is: Monday/Wednesday/Friday 8:00a – 4:30p and Tuesday/Thursday 10:30a – 7:00p
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Employment Status
Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete online application and required materials at hawkeyecollege.edu/employment
Submit/Upload a resume,
Submit/Upload 3 references with a minimum of 1 from a past/current supervisor and
Submit/Upload a cover letter that briefly addresses the following:
Your work experience with customer service and receptionist duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database).
Your work experience related to handling confidential information.
Submit the online application and all required materials by Wednesday, June 29, 2022. Preference will be given to applicants who submit the required materials on or before June 29th. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jun 23, 2022
Full time
Reports To: Manager of AEL Enrollment and Assessment Services
Job Summary
Are you passionate about making an impact and empowering others with life changing opportunities? Is it your time to help be the difference? If so, Hawkeye Community College has a great opportunity for you!
The Van G Miller Adult Learning Center is looking for an Administrative Assistant to join their team. While working at the Adult Learning Center, you are helping make a meaningful impact on the everyday lives of their students. Students are empowered to get the education and skills they need to thrive at work, school, home and in their community all while earning their high school equivalency diploma or learning the English language.
The full time Administrative Assistant provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public. Furthermore, the Administrative Assistant maintains customer confidence and protects operational integrity by keeping information confidential and providing support for a variety of special projects, committees, functions, and activities.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs.
Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff.
Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments.
Enters data into the computer via word processing, spreadsheet, and various other computer applications.
Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Reconciles receipts and cash; sends it to the Business O
Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets.
Records inventory of materials and supplies and orders as needed.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Serves as a proctor in the Assessment Center and remote testing sessions.
Assists with the student registration process, including data entry, maintaining logs, and preparing materials.
Conducts textbook sales.
Assists with the student orientation process, including data entry, maintaining logs, and preparing materials.
Maintains partner agency referral records.
Assists with the planning of the ELL Next Step C
Assists with the planning of the HSC Graduation ceremony.
Maintains a CASAS proctor certificate.
Maintain badge access and door accessibility schedules utilizing assigned software.
Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online.
Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and one year of office experience OR a combination of both totaling to 3 years.
Minimum typing speed of 40 net words per minute.
Demonstrated high proficiency using all Microsoft Office and/or Google programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated organizational skills and time management.
Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work with diverse student populations, including non-native speakers.
Demonstrated ability to work effectively in a collaborative team atmosphere.
Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to work a flexible schedule.
Preferred Qualifications
Bachelor’s degree in business or related field.
Experience with Adult Education and Literacy programs.
Proficient in a language other than English
Working Conditions
Anticipated schedule is: Monday/Wednesday/Friday 8:00a – 4:30p and Tuesday/Thursday 10:30a – 7:00p
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Employment Status
Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete online application and required materials at hawkeyecollege.edu/employment
Submit/Upload a resume,
Submit/Upload 3 references with a minimum of 1 from a past/current supervisor and
Submit/Upload a cover letter that briefly addresses the following:
Your work experience with customer service and receptionist duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database).
Your work experience related to handling confidential information.
Submit the online application and all required materials by Wednesday, June 29, 2022. Preference will be given to applicants who submit the required materials on or before June 29th. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Washington State Department of Ecology
Multiple Locations, Washington State
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Hazardous Waste and Toxics Reduction Program within the Department of Ecology is looking to fill a Pollution Assistance Partnership Coordinator (Environmental Planner 4) position. This position can be located in one of the following locations. Candidates must reside within a commutable distance to one of the following locations: Headquarters Office in Lacey, WA . Northwest Regional Office (NWRO) in Shoreline, WA . Central Regional Office (CRO) in Union Gap, WA . Eastern Regional Office (ERO) in Spokane, WA
Would you enjoy managing multi-agency efforts to help businesses reduce pollution to protect their employees’ health and the environment? In this position you will coordinate and oversee Ecology’s Pollution Prevention Assistance (PPA) Partnership . You and your team will provide training, support, and resources to approximately 40 pollution prevention specialists at over two dozen local government agencies so they can help small businesses in their jurisdiction correctly manage their waste, prevent discharges to wastewater and stormwater, and use safer products and chemicals, all while not increasing their costs of doing business. When we help businesses, we help Washington. The people of Washington enjoy outdoor activities and vibrant communities, so making small changes at businesses helps make Washington safe and healthy for all.
During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. This position is not currently required to work in the office on a regular basis . Ecology is following current state guidance regarding mask requirements, health screening questions before entry, and social distancing. Looking ahead, Ecology has recently updated the agency policies on telework and flexible and compressed work schedules. Applicants with questions about position location options, telework, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.”
Application Timeline: This position will remain open until filled, with an initial screening date of June 8, 2022 . In order to be considered for initial screening, please submit an application on or before June 7, 2022 . The agency reserves the right to make an appointment any time after the initial screening date. T he mission of the HWTR Program is to protect Washington’s residents and environment by reducing the use of toxic chemicals, safely managing dangerous waste, preventing new contaminated sites, and cleaning up contamination. The HWTR vision is to be national leaders in minimizing and eliminating the impacts of toxic chemicals and hazardous waste.
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
The Resource Conservation and Recovery Act (RCRA) governs how businesses must manage the hazardous waste they produce and Ecology regularly inspects businesses that produce significant amounts of waste. However, many businesses in Washington only make a little dangerous waste so they are not regularly visited by inspectors and may not be aware of the regulations they must follow. When combined, these businesses generate millions of pounds of dangerous waste per year that could pollute land, air, and water. This is where Ecology’s Pollution Prevention Assistance (PPA) Partnership comes in! In this role you’ll manage contracts with over two dozen local agencies to visit these businesses and provide technical assistance to ensure they are preventing pollution and managing their waste correctly. Our Partners have found and resolved tens of thousands of potential pollution issues. To support our Partners you will lead a team that provides training, networking, and resources so they are well equipped to help local businesses and you and your team will work with various committees to develop educational materials and incentives for businesses. What you will do:
Develop and manage over two dozen contracts with local government agencies totaling approximately $6 million each biennium.
Lead Ecology’s internal Pollution Prevention Assistance team who provides training and resources to specialists at our contracted partners.
Develop policy, strategic goals, and metrics to shape the direction and success of the PPA Partnership.
Coordinate with multi-disciplinary teams and other organizations to develop strategies to implement projects that reduce and replace toxic chemical use at businesses.
Conduct outreach to new government agencies to increase PPA Partnership coverage across the state and especially in eastern Washington.
Report on PPA Partnership efforts, successes, and challenges to management; determine funding needs; and work on budget requests and grant applications for funding to support Partnership growth.
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Option One: A Bachelor’s degree with major emphasis in land use, urban, regional, environmental, or natural resource planning; land use or environmental law; public or business administration with an environmental emphasis; natural sciences; or closely related field. AND Five years of professional experience in environmental regulation, land use, urban, regional, environmental, or natural resource planning or management, and/or program development and management. Experience may include a combination of the following:
Experience with environmental inspection or compliance assistance programs.
Experience using project management tools and techniques.
Demonstrated ability to organize multiple assignments, sometimes of a complex nature or involving competing priorities and partner collaboration, to produce work products that are timely, accurate, and complete.
Experience with public or business administration.
Option Two: A Master's degree or above with major emphasis in land use, urban, regional, environmental, or natural resource planning, landscape architecture, geography, land use or environmental law, public or business administration with an environmental emphasis, or closely related field. AND Three years of professional experience in environmental regulation, land use, urban, regional, environmental, or natural resource planning or management, and/or program development and management. Option Three: One year of experience as an Environmental Planner 3 within the Department of Ecology, which includes experience coordinating interagency agreements, project management, experience with local, state or federal hazardous waste management regulations, stormwater regulations, pollution prevention or compliance assurance programs, providing trainings, and coordinating diverse interests across multiple agencies. Special Requirements/Conditions of Employment:
Obtain and maintain a valid driver's license
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Knowledge of the PPA Partnership’s mission and work
Experience leading a team, assigning tasks and projects, and providing feedback in a non-supervisory capacity.
Ability to respectfully lead and coordinate with stakeholders at all levels of the organization and government entities who may have conflicting interests
Knowledge of the Product Replacement Program
Experience with contract, grant, or loan management
Experience with meeting and training planning and facilitation
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Elaine Snouwaert at: Elaine.Snouwaert@ecy.wa.gov . Please do not contact Elaine to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
May 25, 2022
Full time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 vaccination as part of the hiring process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 vaccination ” in the subject line.
Keeping Washington Clean and Evergreen
The Hazardous Waste and Toxics Reduction Program within the Department of Ecology is looking to fill a Pollution Assistance Partnership Coordinator (Environmental Planner 4) position. This position can be located in one of the following locations. Candidates must reside within a commutable distance to one of the following locations: Headquarters Office in Lacey, WA . Northwest Regional Office (NWRO) in Shoreline, WA . Central Regional Office (CRO) in Union Gap, WA . Eastern Regional Office (ERO) in Spokane, WA
Would you enjoy managing multi-agency efforts to help businesses reduce pollution to protect their employees’ health and the environment? In this position you will coordinate and oversee Ecology’s Pollution Prevention Assistance (PPA) Partnership . You and your team will provide training, support, and resources to approximately 40 pollution prevention specialists at over two dozen local government agencies so they can help small businesses in their jurisdiction correctly manage their waste, prevent discharges to wastewater and stormwater, and use safer products and chemicals, all while not increasing their costs of doing business. When we help businesses, we help Washington. The people of Washington enjoy outdoor activities and vibrant communities, so making small changes at businesses helps make Washington safe and healthy for all.
During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. This position is not currently required to work in the office on a regular basis . Ecology is following current state guidance regarding mask requirements, health screening questions before entry, and social distancing. Looking ahead, Ecology has recently updated the agency policies on telework and flexible and compressed work schedules. Applicants with questions about position location options, telework, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.”
Application Timeline: This position will remain open until filled, with an initial screening date of June 8, 2022 . In order to be considered for initial screening, please submit an application on or before June 7, 2022 . The agency reserves the right to make an appointment any time after the initial screening date. T he mission of the HWTR Program is to protect Washington’s residents and environment by reducing the use of toxic chemicals, safely managing dangerous waste, preventing new contaminated sites, and cleaning up contamination. The HWTR vision is to be national leaders in minimizing and eliminating the impacts of toxic chemicals and hazardous waste.
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity : We champion equity, recognizing that each of us need different things to thrive.
Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties
What makes this role unique?
The Resource Conservation and Recovery Act (RCRA) governs how businesses must manage the hazardous waste they produce and Ecology regularly inspects businesses that produce significant amounts of waste. However, many businesses in Washington only make a little dangerous waste so they are not regularly visited by inspectors and may not be aware of the regulations they must follow. When combined, these businesses generate millions of pounds of dangerous waste per year that could pollute land, air, and water. This is where Ecology’s Pollution Prevention Assistance (PPA) Partnership comes in! In this role you’ll manage contracts with over two dozen local agencies to visit these businesses and provide technical assistance to ensure they are preventing pollution and managing their waste correctly. Our Partners have found and resolved tens of thousands of potential pollution issues. To support our Partners you will lead a team that provides training, networking, and resources so they are well equipped to help local businesses and you and your team will work with various committees to develop educational materials and incentives for businesses. What you will do:
Develop and manage over two dozen contracts with local government agencies totaling approximately $6 million each biennium.
Lead Ecology’s internal Pollution Prevention Assistance team who provides training and resources to specialists at our contracted partners.
Develop policy, strategic goals, and metrics to shape the direction and success of the PPA Partnership.
Coordinate with multi-disciplinary teams and other organizations to develop strategies to implement projects that reduce and replace toxic chemical use at businesses.
Conduct outreach to new government agencies to increase PPA Partnership coverage across the state and especially in eastern Washington.
Report on PPA Partnership efforts, successes, and challenges to management; determine funding needs; and work on budget requests and grant applications for funding to support Partnership growth.
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Option One: A Bachelor’s degree with major emphasis in land use, urban, regional, environmental, or natural resource planning; land use or environmental law; public or business administration with an environmental emphasis; natural sciences; or closely related field. AND Five years of professional experience in environmental regulation, land use, urban, regional, environmental, or natural resource planning or management, and/or program development and management. Experience may include a combination of the following:
Experience with environmental inspection or compliance assistance programs.
Experience using project management tools and techniques.
Demonstrated ability to organize multiple assignments, sometimes of a complex nature or involving competing priorities and partner collaboration, to produce work products that are timely, accurate, and complete.
Experience with public or business administration.
Option Two: A Master's degree or above with major emphasis in land use, urban, regional, environmental, or natural resource planning, landscape architecture, geography, land use or environmental law, public or business administration with an environmental emphasis, or closely related field. AND Three years of professional experience in environmental regulation, land use, urban, regional, environmental, or natural resource planning or management, and/or program development and management. Option Three: One year of experience as an Environmental Planner 3 within the Department of Ecology, which includes experience coordinating interagency agreements, project management, experience with local, state or federal hazardous waste management regulations, stormwater regulations, pollution prevention or compliance assurance programs, providing trainings, and coordinating diverse interests across multiple agencies. Special Requirements/Conditions of Employment:
Obtain and maintain a valid driver's license
Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Knowledge of the PPA Partnership’s mission and work
Experience leading a team, assigning tasks and projects, and providing feedback in a non-supervisory capacity.
Ability to respectfully lead and coordinate with stakeholders at all levels of the organization and government entities who may have conflicting interests
Knowledge of the Product Replacement Program
Experience with contract, grant, or loan management
Experience with meeting and training planning and facilitation
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Elaine Snouwaert at: Elaine.Snouwaert@ecy.wa.gov . Please do not contact Elaine to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Job Summary
Are you passionate about analytics? Do you love the challenge of building reports? Do you enjoy all things academic?
The Institutional Research Office, which is responsible for the accreditation of the College with State and Regional accrediting bodies, is looking for an SQL Academic Reporting Specialist to join their team.
The SQL Academic Reporting Specialist provides support to the Institutional Research (IR) Office in accreditation data reporting, as well as supporting the IR Office with data compliance checks to ensure data integrity. This position implements techniques and analytics to transform raw data into user-friendly reports which may incorporate the use of various programming languages and visualization software.
This position also designs, develops, optimizes, maintains and supports ETL processes using data warehouse design best practices and SQL Server Integration Services (SSIS) to integrate data from multiple source systems into a Data Warehouse, cleansing data, transforming and loading data from multiple formats using SSIS and stored procedures. Additionally, advanced SQL reporting skills for utilization of charts, drill-downs, hyperlinks and condition color-coding will be used on a daily basis. This position works closely not only with their supervisor but with stakeholders as well on requirements and functional specifications to understand reporting priorities and user outcome parameters.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Responsible for development of accreditation compliance data reports.
Creates specialized reports for academic program analysis.
Oversees programming of academic program review system “PROVIEW2”.
Produces reports for analysis of student trends and performance.
Develops reports for tracking student academic program cohort persistence, retention, completion, and transfer-out data.
Develops reports using student learning outcome data from the College LMS system for reporting to accrediting bodies.
Responsible for Student Outcomes reporting with inclusion of student transfer data.
Responsible for updates to advisory committee database system.
Oversight and programming updates of the College Enrollment Report.
Collaborates with academic leaders in development of reports for analysis in improving outcomes and services to students.
Establishes reporting efficiencies to serve academic deans and administrative assistants for review of student and program related data.
Responsible for development, production maintenance and reporting of institutional data using Microsoft SQL Server 2012/2016 and SQL Reporting Services with extensive use of Visual Studio.
Requires working with database structures and modeling, query tools, report writers and customer report programming. The tools used include SQL Server Management Studio, Business Intelligence Development Studio, Analysis Services, SQL, Transact SQL, and Ellucian/Colleague.
Writes and troubleshoots SQL Code and design stored procedures, functions, tables, views, triggers, indexes, and constraints. Knowledge and ability to schedule jobs. Investigates, analyzes, and prioritizes data and uses both technical and interpersonal skills to draft and propose effective solutions.
Troubleshoots any problems that arise from the reports, the database, the software, and software configuration.
Writes queries to extract data and data structures of the system.
Develops, manages, and maintains reports and/or data extracts for use by individual users (e.g. assessment information, enrollment, student progress, etc.) for the purpose of providing information customized to meet specific needs.
Checks the accuracy of data from reports.
Maintains .NET programs.
Works with college representatives to design, create, implement, and maintain reporting capabilities and standards.
Works closely with technical and non-technical end users, gathering ad hoc reporting requirements, converting requirements into technical specifications, and training how to produce and use reports.
Collaborates in development of user materials (e.g., training support handouts, field definitions, etc.).
Actively participates in cross-training functions as both teacher and student.
Performs other duties as assigned.
Minimum Qualifications
Associates degree in a related field and two years of relevant work experience OR an equivalent combination of education and experience to total 4 years.
Demonstrated experience in programming with working knowledge to include Microsoft SQL Server / Reporting Services.
Demonstrated ability to maintain and improve editing of .NET applications.
Demonstrated ability to prioritize projects and manage resources.
Demonstrated excellent written and verbal communication skills to positively interact with faculty, staff and vendors.
Demonstrated strong organizational skills with exceptional follow through and attention to detail.
Demonstrated proficiency in Microsoft Office Excel as well as other Microsoft Office and Google Suite programs.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable and inclusive learning and working environment.
Preferred Qualifications
Bachelor’s degree in a related field.
Demonstrated working knowledge of ERP Systems such as Ellucian/Colleague, etc.
Experience in a post-secondary educational setting.
Demonstrated knowledge and experience in using Visual Studio.
Employment Status
Full time, exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter addressing the following:
Detail your experience with SQL/Visual Studio/Reporting Services (designing, creating, implementing and maintaining).
Describe your level of experience with various computer software. Please be detailed and specific on the most recent versions of the software you have used.
Describe responsibilities you have had in meeting deadlines, developing and scheduling multiple projects, data validation/integrity, and time management.
Explain your level of involvement and experience with providing data/reports for compliance and/or accreditation.
Submit the online application and all required materials by Thursday, May 12, 2022. Preference will be given to applicants who submit the required materials on or before May 12th. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Apr 21, 2022
Full time
Job Summary
Are you passionate about analytics? Do you love the challenge of building reports? Do you enjoy all things academic?
The Institutional Research Office, which is responsible for the accreditation of the College with State and Regional accrediting bodies, is looking for an SQL Academic Reporting Specialist to join their team.
The SQL Academic Reporting Specialist provides support to the Institutional Research (IR) Office in accreditation data reporting, as well as supporting the IR Office with data compliance checks to ensure data integrity. This position implements techniques and analytics to transform raw data into user-friendly reports which may incorporate the use of various programming languages and visualization software.
This position also designs, develops, optimizes, maintains and supports ETL processes using data warehouse design best practices and SQL Server Integration Services (SSIS) to integrate data from multiple source systems into a Data Warehouse, cleansing data, transforming and loading data from multiple formats using SSIS and stored procedures. Additionally, advanced SQL reporting skills for utilization of charts, drill-downs, hyperlinks and condition color-coding will be used on a daily basis. This position works closely not only with their supervisor but with stakeholders as well on requirements and functional specifications to understand reporting priorities and user outcome parameters.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Responsible for development of accreditation compliance data reports.
Creates specialized reports for academic program analysis.
Oversees programming of academic program review system “PROVIEW2”.
Produces reports for analysis of student trends and performance.
Develops reports for tracking student academic program cohort persistence, retention, completion, and transfer-out data.
Develops reports using student learning outcome data from the College LMS system for reporting to accrediting bodies.
Responsible for Student Outcomes reporting with inclusion of student transfer data.
Responsible for updates to advisory committee database system.
Oversight and programming updates of the College Enrollment Report.
Collaborates with academic leaders in development of reports for analysis in improving outcomes and services to students.
Establishes reporting efficiencies to serve academic deans and administrative assistants for review of student and program related data.
Responsible for development, production maintenance and reporting of institutional data using Microsoft SQL Server 2012/2016 and SQL Reporting Services with extensive use of Visual Studio.
Requires working with database structures and modeling, query tools, report writers and customer report programming. The tools used include SQL Server Management Studio, Business Intelligence Development Studio, Analysis Services, SQL, Transact SQL, and Ellucian/Colleague.
Writes and troubleshoots SQL Code and design stored procedures, functions, tables, views, triggers, indexes, and constraints. Knowledge and ability to schedule jobs. Investigates, analyzes, and prioritizes data and uses both technical and interpersonal skills to draft and propose effective solutions.
Troubleshoots any problems that arise from the reports, the database, the software, and software configuration.
Writes queries to extract data and data structures of the system.
Develops, manages, and maintains reports and/or data extracts for use by individual users (e.g. assessment information, enrollment, student progress, etc.) for the purpose of providing information customized to meet specific needs.
Checks the accuracy of data from reports.
Maintains .NET programs.
Works with college representatives to design, create, implement, and maintain reporting capabilities and standards.
Works closely with technical and non-technical end users, gathering ad hoc reporting requirements, converting requirements into technical specifications, and training how to produce and use reports.
Collaborates in development of user materials (e.g., training support handouts, field definitions, etc.).
Actively participates in cross-training functions as both teacher and student.
Performs other duties as assigned.
Minimum Qualifications
Associates degree in a related field and two years of relevant work experience OR an equivalent combination of education and experience to total 4 years.
Demonstrated experience in programming with working knowledge to include Microsoft SQL Server / Reporting Services.
Demonstrated ability to maintain and improve editing of .NET applications.
Demonstrated ability to prioritize projects and manage resources.
Demonstrated excellent written and verbal communication skills to positively interact with faculty, staff and vendors.
Demonstrated strong organizational skills with exceptional follow through and attention to detail.
Demonstrated proficiency in Microsoft Office Excel as well as other Microsoft Office and Google Suite programs.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable and inclusive learning and working environment.
Preferred Qualifications
Bachelor’s degree in a related field.
Demonstrated working knowledge of ERP Systems such as Ellucian/Colleague, etc.
Experience in a post-secondary educational setting.
Demonstrated knowledge and experience in using Visual Studio.
Employment Status
Full time, exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter addressing the following:
Detail your experience with SQL/Visual Studio/Reporting Services (designing, creating, implementing and maintaining).
Describe your level of experience with various computer software. Please be detailed and specific on the most recent versions of the software you have used.
Describe responsibilities you have had in meeting deadlines, developing and scheduling multiple projects, data validation/integrity, and time management.
Explain your level of involvement and experience with providing data/reports for compliance and/or accreditation.
Submit the online application and all required materials by Thursday, May 12, 2022. Preference will be given to applicants who submit the required materials on or before May 12th. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Job Summary
Are you passionate about making an impact and empowering others with life changing opportunities? Is it your time to help be the difference? If so, Hawkeye Community College has a great opportunity for you!
The Van G Miller Adult Learning Center is looking for an Administrative Assistant to join their team. While working at the Adult Learning Center, you are helping make a meaningful impact on the everyday lives of their students. Students are empowered to get the education and skills they need to thrive at work, school, home and in their community all while earning their high school equivalency diploma or learning the English language.
The full time Administrative Assistant provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public. Furthermore, the Administrative Assistant maintains customer confidence and protects operational integrity by keeping information confidential and providing support for a variety of special projects, committees, functions, and activities.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs.
Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff.
Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments.
Enters data into the computer via word processing, spreadsheet, and various other computer applications.
Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Reconciles receipts and cash; sends it to the Business O
Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets.
Records inventory of materials and supplies and orders as needed.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Serves as a proctor in the Assessment Center and remote testing sessions.
Assists with the student registration process, including data entry, maintaining logs, and preparing materials.
Conducts textbook sales.
Assists with the student orientation process, including data entry, maintaining logs, and preparing materials.
Maintains partner agency referral records.
Assists with the planning of the ELL Next Step C
Assists with the planning of the HSC Graduation ceremony.
Maintains a CASAS proctor certificate.
Maintain badge access and door accessibility schedules utilizing assigned software.
Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online.
Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and one year of office experience OR a combination of both totaling to 3 years.
Minimum typing speed of 40 net words per minute.
Demonstrated high proficiency using all Microsoft Office and/or Google programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated organizational skills and time management.
Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work with diverse student populations, including non-native speakers.
Demonstrated ability to work effectively in a collaborative team atmosphere.
Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to work a flexible schedule.
Preferred Qualifications
Bachelor’s degree in business or related field.
Experience with Adult Education and Literacy programs.
Proficient in a language other than English
Working Conditions
Anticipated schedule is: Monday/Wednesday/Friday 8:00a – 4:30p and Tuesday/Thursday 10:30a – 7:00p
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Employment Status
Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete online application at hawkeyecollege.edu/employment
Submit/Upload a resume,
Submit/Upload 3 references with a minimum of 1 from a past/current supervisor and
Submit/Upload a cover letter that briefly addresses the following:
Your work experience with customer service and receptionist duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database).
Your work experience related to handling confidential information.
Submit the online application and all required materials by Thursday, March 31, 2022. Preference will be given to applicants who submit the required materials on or before March 31st. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Mar 09, 2022
Full time
Job Summary
Are you passionate about making an impact and empowering others with life changing opportunities? Is it your time to help be the difference? If so, Hawkeye Community College has a great opportunity for you!
The Van G Miller Adult Learning Center is looking for an Administrative Assistant to join their team. While working at the Adult Learning Center, you are helping make a meaningful impact on the everyday lives of their students. Students are empowered to get the education and skills they need to thrive at work, school, home and in their community all while earning their high school equivalency diploma or learning the English language.
The full time Administrative Assistant provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public. Furthermore, the Administrative Assistant maintains customer confidence and protects operational integrity by keeping information confidential and providing support for a variety of special projects, committees, functions, and activities.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs.
Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff.
Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments.
Enters data into the computer via word processing, spreadsheet, and various other computer applications.
Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Reconciles receipts and cash; sends it to the Business O
Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets.
Records inventory of materials and supplies and orders as needed.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Serves as a proctor in the Assessment Center and remote testing sessions.
Assists with the student registration process, including data entry, maintaining logs, and preparing materials.
Conducts textbook sales.
Assists with the student orientation process, including data entry, maintaining logs, and preparing materials.
Maintains partner agency referral records.
Assists with the planning of the ELL Next Step C
Assists with the planning of the HSC Graduation ceremony.
Maintains a CASAS proctor certificate.
Maintain badge access and door accessibility schedules utilizing assigned software.
Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online.
Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and one year of office experience OR a combination of both totaling to 3 years.
Minimum typing speed of 40 net words per minute.
Demonstrated high proficiency using all Microsoft Office and/or Google programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated commitment to customer service and the ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated organizational skills and time management.
Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work with diverse student populations, including non-native speakers.
Demonstrated ability to work effectively in a collaborative team atmosphere.
Demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Demonstrated ability to work a flexible schedule.
Preferred Qualifications
Bachelor’s degree in business or related field.
Experience with Adult Education and Literacy programs.
Proficient in a language other than English
Working Conditions
Anticipated schedule is: Monday/Wednesday/Friday 8:00a – 4:30p and Tuesday/Thursday 10:30a – 7:00p
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Employment Status
Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete online application at hawkeyecollege.edu/employment
Submit/Upload a resume,
Submit/Upload 3 references with a minimum of 1 from a past/current supervisor and
Submit/Upload a cover letter that briefly addresses the following:
Your work experience with customer service and receptionist duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database).
Your work experience related to handling confidential information.
Submit the online application and all required materials by Thursday, March 31, 2022. Preference will be given to applicants who submit the required materials on or before March 31st. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Job Description:
The Oregon State Hospital is seeking a new team member to provide stellar support in the recruitment of staff across clinical disciplines and the coordination and onboarding of psychiatric academic rotations overseen by the Chief Medical Officer. Sound interesting? Apply Today!
What you will do!
You will consult with hiring managers and HR to review, and execute directed recruitment plan strategies.
You will coordinate interview panels, schedule interviews and prepare interview documents!
You will coordinate the onboarding and offboarding of psychiatry academic rotations for Nurse Practitioners, Medical Residents, Medical Students and Fellows.
You will assess, track, and manage presentations for specified needs, skills, and competencies!
You will coordinate, facilitate, and track education/rotation opportunities!
What's in it for you?
A position where your input and contributions impact the citizens of Oregon
Nearly unbeatable medical, vision, and dental benefits
Pension and retirement programs
This is a full-time, permanent, Executive Support Specialist 1, SEIU represented position
WHAT WE ARE LOOKING FOR:
REQUIRED ATTRIBUTES:
Minimum Qualifications
Three years of clerical/secretarial experience which included: one year at a full
Feb 04, 2022
Full time
Job Description:
The Oregon State Hospital is seeking a new team member to provide stellar support in the recruitment of staff across clinical disciplines and the coordination and onboarding of psychiatric academic rotations overseen by the Chief Medical Officer. Sound interesting? Apply Today!
What you will do!
You will consult with hiring managers and HR to review, and execute directed recruitment plan strategies.
You will coordinate interview panels, schedule interviews and prepare interview documents!
You will coordinate the onboarding and offboarding of psychiatry academic rotations for Nurse Practitioners, Medical Residents, Medical Students and Fellows.
You will assess, track, and manage presentations for specified needs, skills, and competencies!
You will coordinate, facilitate, and track education/rotation opportunities!
What's in it for you?
A position where your input and contributions impact the citizens of Oregon
Nearly unbeatable medical, vision, and dental benefits
Pension and retirement programs
This is a full-time, permanent, Executive Support Specialist 1, SEIU represented position
WHAT WE ARE LOOKING FOR:
REQUIRED ATTRIBUTES:
Minimum Qualifications
Three years of clerical/secretarial experience which included: one year at a full
Job Summary
This position provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs at the Van G. Miller Adult Learning Center. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public. This position maintains customer confidence and protects operational integrity by keeping information confidential and provides support for a variety of special projects, committees, functions, and activities.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs.
Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff.
Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments.
Enters data into the computer via word processing, spreadsheet, and various other computer applications.
Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Reconciles receipts and cash; sends it to the Business O
Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets.
Records inventory of materials and supplies and orders as needed.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Serves as a proctor in the Assessment Center and remote testing sessions.
Assists with the student registration process, including data entry, maintaining logs, and preparing materials.
Conducts textbook sales.
Assists with the student orientation process, including data entry, maintaining logs, and preparing materials.
Maintains partner agency referral records.
Assists with the planning of the ELL Next Step C
Assists with the planning of the HSC Graduation ceremony.
Maintains a CASAS proctor certificate.
Maintain badge access and door accessibility schedules utilizing assigned software.
Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online.
Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and two years of office experience OR a combination of both totaling to 4 years.
Minimum typing speed of 40 net words per minute.
Demonstrated high proficiency using all Microsoft Office and/or Google programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated commitment to customer service.
Demonstrated organizational skills and time management.
Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work with diverse student populations, including non-native speakers.
Demonstrated ability to work effectively in a collaborative team atmosphere.
Available to work a flexible schedule including Tuesday and Thursday evenings.
Preferred Qualifications
Bachelor’s degree in business or related field.
Experience with Adult Education and Literacy programs.
Proficient in a language other than English
Employment Status
Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with a minimum from a past/current supervisor, and a cover letter that briefly addresses the following:
Your work experience with customer service and receptionist duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database).
Your work experience related to handling confidential information.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Dec 13, 2021
Full time
Job Summary
This position provides support to the Hawkeye Community College Adult Education and Literacy program, which includes English Language Learning, High School Completion, and Integrated Education and Training programs at the Van G. Miller Adult Learning Center. This position is responsible for providing excellent customer service to staff, students, parents, community partners, and the general public. This position maintains customer confidence and protects operational integrity by keeping information confidential and provides support for a variety of special projects, committees, functions, and activities.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the English Language Learning (ELL), High School Completion (HSC), and Integrated Education and Training (IET) programs.
Provides support to the Manager, program coordinators/managers, teachers, volunteers, and other support staff.
Performs support duties, which includes typing, filing, answering telephones, and scheduling appointments.
Enters data into the computer via word processing, spreadsheet, and various other computer applications.
Maintains records and files in accordance with Family Education Rights and Privacy Act (FERPA) guidelines.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Reconciles receipts and cash; sends it to the Business O
Accurately completes requisitions, billing requests, purchase orders, print shop orders, and maintenance work tickets.
Records inventory of materials and supplies and orders as needed.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Serves as a proctor in the Assessment Center and remote testing sessions.
Assists with the student registration process, including data entry, maintaining logs, and preparing materials.
Conducts textbook sales.
Assists with the student orientation process, including data entry, maintaining logs, and preparing materials.
Maintains partner agency referral records.
Assists with the planning of the ELL Next Step C
Assists with the planning of the HSC Graduation ceremony.
Maintains a CASAS proctor certificate.
Maintain badge access and door accessibility schedules utilizing assigned software.
Serves as a back-up to the AEL Registration Specialist to conduct one-on-one registration sessions with students face-to-face and online.
Serves as back-up to the Welcome Desk, answering the main telephone line and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and two years of office experience OR a combination of both totaling to 4 years.
Minimum typing speed of 40 net words per minute.
Demonstrated high proficiency using all Microsoft Office and/or Google programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated ability to work with staff, students, business and government officials, and general public while projecting a positive professional image.
Demonstrated commitment to customer service.
Demonstrated organizational skills and time management.
Demonstrated ability to respond quickly to deadlines and perform a multitude of tasks.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work with diverse student populations, including non-native speakers.
Demonstrated ability to work effectively in a collaborative team atmosphere.
Available to work a flexible schedule including Tuesday and Thursday evenings.
Preferred Qualifications
Bachelor’s degree in business or related field.
Experience with Adult Education and Literacy programs.
Proficient in a language other than English
Employment Status
Full time, hourly position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordinator including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with a minimum from a past/current supervisor, and a cover letter that briefly addresses the following:
Your work experience with customer service and receptionist duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, database).
Your work experience related to handling confidential information.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 Vaccination ” in the subject line.
Keeping Washington Clean and Evergreen The Hazardous Waste & Toxics Reduction Program within the Department of Ecology is looking to fill an Administrative Assistant 3 position. This position is located in our Headquarters Office in Lacey, WA . In this position, you will support a diverse team of technical professionals working to reduce the impacts of toxic chemical pollution. You will be the administrative assistant for the Pollution Prevention and Regulatory Assistance section, providing support for the section team, as well as coordinating with the program's administrative leadership team. T he mission of the HWTR Program is to protect Washington’s residents and environment by reducing the use of toxic chemicals, safely managing dangerous waste, preventing new contaminated sites, and cleaning up contamination. The HWTR vision is to be national leaders in minimizing and eliminating the impacts of toxic chemicals and hazardous waste. Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing. Application Timeline: This position will remain open until filled, with an initial screening date of November 29, 2021. In order to be considered for initial screening, please submit an application on or before November 28, 2021. The agency reserves the right to make an appointment any time after the initial screening date.
Duties
About our team:
Our team helps enforce Washington's toxics laws, including the Dangerous Waste regulations that many businesses need to comply with. We also offer technical assistance to businesses to reduce or eliminate their use of hazardous chemicals, work to identify safer chemical alternatives, support the development of green chemistry, and test consumer products for toxic chemicals. There is growing public health concern regarding the use of everyday consumer products that contain harmful chemicals. In fact, the largest source of chemical pollution is not coming from point sources like smokestacks or sewer pipes, but from the combined slow and steady release of chemicals from consumer products. Within the Pollution Prevention and Regulatory Assistance Section, we identify these chemicals in consumer products, and promote safer alternatives. What you'll do:
Provide administrative support to the Section Manager, three Unit Supervisors, and the section's staff. This includes coordinating staff activities, managing the Section Manager’s calendar, and resolving scheduling issues.
Schedule and coordinate meetings, including Webinars and virtual events.
Collaborate and consult with other administrative and secretarial staff to ensure processes are consistent across the program.
Develop budget estimates and monitor budget status for contracts and purchasing services, printing and invoices, memberships, and other goods and services.
Manage the section's administrative business practices, such as interpreting and applying agency policies to the work of the section, and communicating changes to staff.
Work with the HWTR Contracting Specialist to track and organize Decisions to Contract for the section.
Proofread, edit and draft emails, letters, forms and other materials.
Serve as the liaison between the Section Manager and the HWTR Public Disclosure Coordinator, and provide electronic and paper documents in response to public disclosure requests on the Section Manager's behalf.
Serve as a liaison between the Section Manager and staff, relaying assignments and requesting status updates.
Provide back-up to the HWTR-HQ Administrative Team, which includes the Secretary Supervisor, Secretary Senior, and Records and Information Management Coordinator.
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Option 1:
Four (4) years of education and/ or experience:
Education : in business administration, public administration or closely allied field.
Experience : in clerical, secretarial, bookkeeping, or general administrative office work.
Experience may include a combination of the following:
Proofreading, editing, and drafting emails, letters, forms, and other materials
Assisting with scheduling or coordinating meetings and other events
Answering phones and directing callers to the appropriate staff
Managing multiple calendars and/or schedules
Reviewing contracts and invoices for accuracy
Option 2:
A Bachelor’s degree in business administration, public administration or closely allied field.
Option 3:
One (1) year of experience as an Administrative Assistant 2 at the Department of Ecology.
All experience and education combinations that meet the requirements for this position: Possible Combinations | C ollege credit hours or degree | Y ears of required experience
Combination 1 | High school diploma or equivalent. | 4 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 years of experience
Combination 5 | A Bachelor's Degree or above | No experience Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience managing Outlook Calendars for two or more people.
Experience with records retention and data management.
At least one year of experience in reception.
Experience using and providing support for staff with virtual meeting platforms such as Zoom, MS Teams, or other teleconferencing software.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Myles Perkins at: Myles.Perkins@ecy.wa.gov. Please do not contact Myles to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Nov 08, 2021
Full time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 Vaccination ” in the subject line.
Keeping Washington Clean and Evergreen The Hazardous Waste & Toxics Reduction Program within the Department of Ecology is looking to fill an Administrative Assistant 3 position. This position is located in our Headquarters Office in Lacey, WA . In this position, you will support a diverse team of technical professionals working to reduce the impacts of toxic chemical pollution. You will be the administrative assistant for the Pollution Prevention and Regulatory Assistance section, providing support for the section team, as well as coordinating with the program's administrative leadership team. T he mission of the HWTR Program is to protect Washington’s residents and environment by reducing the use of toxic chemicals, safely managing dangerous waste, preventing new contaminated sites, and cleaning up contamination. The HWTR vision is to be national leaders in minimizing and eliminating the impacts of toxic chemicals and hazardous waste. Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing. Application Timeline: This position will remain open until filled, with an initial screening date of November 29, 2021. In order to be considered for initial screening, please submit an application on or before November 28, 2021. The agency reserves the right to make an appointment any time after the initial screening date.
Duties
About our team:
Our team helps enforce Washington's toxics laws, including the Dangerous Waste regulations that many businesses need to comply with. We also offer technical assistance to businesses to reduce or eliminate their use of hazardous chemicals, work to identify safer chemical alternatives, support the development of green chemistry, and test consumer products for toxic chemicals. There is growing public health concern regarding the use of everyday consumer products that contain harmful chemicals. In fact, the largest source of chemical pollution is not coming from point sources like smokestacks or sewer pipes, but from the combined slow and steady release of chemicals from consumer products. Within the Pollution Prevention and Regulatory Assistance Section, we identify these chemicals in consumer products, and promote safer alternatives. What you'll do:
Provide administrative support to the Section Manager, three Unit Supervisors, and the section's staff. This includes coordinating staff activities, managing the Section Manager’s calendar, and resolving scheduling issues.
Schedule and coordinate meetings, including Webinars and virtual events.
Collaborate and consult with other administrative and secretarial staff to ensure processes are consistent across the program.
Develop budget estimates and monitor budget status for contracts and purchasing services, printing and invoices, memberships, and other goods and services.
Manage the section's administrative business practices, such as interpreting and applying agency policies to the work of the section, and communicating changes to staff.
Work with the HWTR Contracting Specialist to track and organize Decisions to Contract for the section.
Proofread, edit and draft emails, letters, forms and other materials.
Serve as the liaison between the Section Manager and the HWTR Public Disclosure Coordinator, and provide electronic and paper documents in response to public disclosure requests on the Section Manager's behalf.
Serve as a liaison between the Section Manager and staff, relaying assignments and requesting status updates.
Provide back-up to the HWTR-HQ Administrative Team, which includes the Secretary Supervisor, Secretary Senior, and Records and Information Management Coordinator.
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Option 1:
Four (4) years of education and/ or experience:
Education : in business administration, public administration or closely allied field.
Experience : in clerical, secretarial, bookkeeping, or general administrative office work.
Experience may include a combination of the following:
Proofreading, editing, and drafting emails, letters, forms, and other materials
Assisting with scheduling or coordinating meetings and other events
Answering phones and directing callers to the appropriate staff
Managing multiple calendars and/or schedules
Reviewing contracts and invoices for accuracy
Option 2:
A Bachelor’s degree in business administration, public administration or closely allied field.
Option 3:
One (1) year of experience as an Administrative Assistant 2 at the Department of Ecology.
All experience and education combinations that meet the requirements for this position: Possible Combinations | C ollege credit hours or degree | Y ears of required experience
Combination 1 | High school diploma or equivalent. | 4 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 years of experience
Combination 5 | A Bachelor's Degree or above | No experience Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience managing Outlook Calendars for two or more people.
Experience with records retention and data management.
At least one year of experience in reception.
Experience using and providing support for staff with virtual meeting platforms such as Zoom, MS Teams, or other teleconferencing software.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Myles Perkins at: Myles.Perkins@ecy.wa.gov. Please do not contact Myles to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Title: Contracts Specialist
Job Number: REQ-77911
Salary: $3,676 - $5,618 per month
Deadline: 11/11/21 at 11:59pm Pacific Time
Do you have experience in contracts and procurement? Do you have strong working knowledge of public procurement and contracting laws, rules, or policies?
If this sounds like you, come join our leadership team as a Contracts Specialist and support one of Oregon’s greatest resources – State Parks!
This position falls under the classification Procurement and Contracts Specialist 1 .
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Contracts Specialist, you will develop, review and process procurements (including contracts and agreements) for personal and professional services, goods and trade services from initial request to contract execution in accordance with state and federal requirements and serve as the agency’s SPOTs Card coordinator in support of the agency’s mission and customers.
Minimum Qualifications:
(a) Three (3) years of paraprofessional or technical-level experience in a related field such as general business, accounting, contracts, purchasing, or project administration support.
OR
(b) Successful completion of a Bachelor’s degree.
OR
(c) A one-year certificate in supply chain, logistics management, procurement, or a related field will; AND Two (2) years of paraprofessional or technical-level experience in a related field such as general business, accounting, contracts, purchasing, or project administration support.
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
What we are looking for (Desired Attributes):
Proficiency in Microsoft Word, Excel and Outlook.
Experience interpreting and applying public procurement and contracting laws, rules, or policies.
Excellent communication skills, both verbal and in writing with diverse groups of people, to include the ability to provide technical information in a clear, effective, and professional manner.
Ability to work collaboratively in a team environment with skill in active listening, a focus on solutions, and team decision-making.
Ability to work as a detail-oriented self-starter.
Strong critical thinking and analytical skills.
Previous procurement, contracts and/or SPOTS Card experience.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Salem--OPRD--Central-Office/Contracts-Specialist_REQ-77911
Oct 19, 2021
Full time
Title: Contracts Specialist
Job Number: REQ-77911
Salary: $3,676 - $5,618 per month
Deadline: 11/11/21 at 11:59pm Pacific Time
Do you have experience in contracts and procurement? Do you have strong working knowledge of public procurement and contracting laws, rules, or policies?
If this sounds like you, come join our leadership team as a Contracts Specialist and support one of Oregon’s greatest resources – State Parks!
This position falls under the classification Procurement and Contracts Specialist 1 .
Our Mission
OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
Our Operating Principles
Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.
What you will do:
As a Contracts Specialist, you will develop, review and process procurements (including contracts and agreements) for personal and professional services, goods and trade services from initial request to contract execution in accordance with state and federal requirements and serve as the agency’s SPOTs Card coordinator in support of the agency’s mission and customers.
Minimum Qualifications:
(a) Three (3) years of paraprofessional or technical-level experience in a related field such as general business, accounting, contracts, purchasing, or project administration support.
OR
(b) Successful completion of a Bachelor’s degree.
OR
(c) A one-year certificate in supply chain, logistics management, procurement, or a related field will; AND Two (2) years of paraprofessional or technical-level experience in a related field such as general business, accounting, contracts, purchasing, or project administration support.
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
What we are looking for (Desired Attributes):
Proficiency in Microsoft Word, Excel and Outlook.
Experience interpreting and applying public procurement and contracting laws, rules, or policies.
Excellent communication skills, both verbal and in writing with diverse groups of people, to include the ability to provide technical information in a clear, effective, and professional manner.
Ability to work collaboratively in a team environment with skill in active listening, a focus on solutions, and team decision-making.
Ability to work as a detail-oriented self-starter.
Strong critical thinking and analytical skills.
Previous procurement, contracts and/or SPOTS Card experience.
Experience in promoting a culturally competent and diverse work environment.
What's in it for you:
This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:
Comprehensive medical, dental and vision plans for the employee and qualified family members
Paid sick leave, vacation, personal leave and 10 paid holidays per year
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
LINK TO OFFICIAL STATE APPLICATION (required):
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Salem--OPRD--Central-Office/Contracts-Specialist_REQ-77911
Job Summary
The Transition Specialist works with students enrolled in English Language Learning (ELL), Adult Basic Education (ABE), High School Completion (HSC), and Integrated Education and Training (IET) classes in the Adult Education and Literacy (AEL) program at the Hawkeye Community College Van G. Miller Adult Learning Center to aid them in the successful transition to post-secondary education or training. This position addresses barriers to college entrance, persistence, and completion.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Meets one-on-one with students to discuss academic goals and options.
Coordinates transition to college events for AEL students.
Completes and discusses career interest inventories.
Connects students with FAFSA help, assists students to fill out college admission paperwork, and connects students with admissions and financial aid departments.
Organizes regular college campus tours for HSC/ELL students.
Collaborates with admissions and financial aid departments and EOC at UNI-CUE to offer presentations to HSC and ELL students at all campus sites.
Stays current on program requirements and new initiatives such as IET, GAP, and PACE.
Knows the HSC/ELL student body well enough to be able to provide the intensive assistance necessary for successful transition to post-secondary education and training.
Promotes college scholarships to HSC/ELL students who are transitioning to post-secondary, assists with applications as necessary, and assists with departmental duties regarding these scholarships.
Provides support service/retention effort/college completion initiative for college credit students who were HSC/ELL students.
Maintains communication with the HSC/ELL teachers and administrative staff.
Collaborates with staff and teachers to implement orientation for HSC/ELL students.
Serves on planning committees for HSC/ELL completion and graduation ceremonies.
Maintains necessary records and prepares statistical reports as required.
Selects and orders any necessary instructional or college promotional materials and serves as a resource person for HSC/ELL staff.
Provides professional development on transition to college for HSC/ELL staff.
Serves as a positive voice to community groups about HSC/ELL students.
Attends meetings with community and college groups, and the Iowa Department of Education as needed.
Serves on committees and advisory boards as needed, especially those pertaining to college enrollment, retention, and completion.
Performs other related duties as assigned.
Minimum Qualifications
Bachelor’s degree in Education, Communications, Social Sciences, Business, or related field.
Valid driver’s license and ability to obtain chauffeur’s license.
Demonstrated ability to exercise professional judgement.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work collaboratively with staff from multiple departments.
Demonstrated high proficiency using all Google Suite and Microsoft programs.
Demonstrated ability to work with and provide customer service for diverse populations (staff, students, partners, and general public).
Demonstrated ability to work a flexible schedule to include evenings.
Demonstrated ability to work year-round in this 12-month position.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable and including learning and working environment.
Preferred Qualifications
Master’s Degree.
Experience working with AEL, ELL, HSC, ABE, and/or IET students.
Experience assisting students with the transition process to post-secondary education or training.
Experience working with first-generation college students.
Experience in college admissions or recruitment departments.
Community College coursework or work experience.
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During the course of the day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Full time, exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with a minimum of 1 being a current/previous supervisor and a cover letter that briefly addresses:
Your education and work experience that would enable you to perform the job responsibilities of this position.
Your experience using various computer applications, student databases, and career exploration sites. Include experience with Google Applications.
Your experience with individuals from diverse, ethnic, and economic backgrounds. Include experience with non-traditional students, adult learners, and first-generation college students.
Submit an online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Oct 06, 2021
Full time
Job Summary
The Transition Specialist works with students enrolled in English Language Learning (ELL), Adult Basic Education (ABE), High School Completion (HSC), and Integrated Education and Training (IET) classes in the Adult Education and Literacy (AEL) program at the Hawkeye Community College Van G. Miller Adult Learning Center to aid them in the successful transition to post-secondary education or training. This position addresses barriers to college entrance, persistence, and completion.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Meets one-on-one with students to discuss academic goals and options.
Coordinates transition to college events for AEL students.
Completes and discusses career interest inventories.
Connects students with FAFSA help, assists students to fill out college admission paperwork, and connects students with admissions and financial aid departments.
Organizes regular college campus tours for HSC/ELL students.
Collaborates with admissions and financial aid departments and EOC at UNI-CUE to offer presentations to HSC and ELL students at all campus sites.
Stays current on program requirements and new initiatives such as IET, GAP, and PACE.
Knows the HSC/ELL student body well enough to be able to provide the intensive assistance necessary for successful transition to post-secondary education and training.
Promotes college scholarships to HSC/ELL students who are transitioning to post-secondary, assists with applications as necessary, and assists with departmental duties regarding these scholarships.
Provides support service/retention effort/college completion initiative for college credit students who were HSC/ELL students.
Maintains communication with the HSC/ELL teachers and administrative staff.
Collaborates with staff and teachers to implement orientation for HSC/ELL students.
Serves on planning committees for HSC/ELL completion and graduation ceremonies.
Maintains necessary records and prepares statistical reports as required.
Selects and orders any necessary instructional or college promotional materials and serves as a resource person for HSC/ELL staff.
Provides professional development on transition to college for HSC/ELL staff.
Serves as a positive voice to community groups about HSC/ELL students.
Attends meetings with community and college groups, and the Iowa Department of Education as needed.
Serves on committees and advisory boards as needed, especially those pertaining to college enrollment, retention, and completion.
Performs other related duties as assigned.
Minimum Qualifications
Bachelor’s degree in Education, Communications, Social Sciences, Business, or related field.
Valid driver’s license and ability to obtain chauffeur’s license.
Demonstrated ability to exercise professional judgement.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work collaboratively with staff from multiple departments.
Demonstrated high proficiency using all Google Suite and Microsoft programs.
Demonstrated ability to work with and provide customer service for diverse populations (staff, students, partners, and general public).
Demonstrated ability to work a flexible schedule to include evenings.
Demonstrated ability to work year-round in this 12-month position.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable and including learning and working environment.
Preferred Qualifications
Master’s Degree.
Experience working with AEL, ELL, HSC, ABE, and/or IET students.
Experience assisting students with the transition process to post-secondary education or training.
Experience working with first-generation college students.
Experience in college admissions or recruitment departments.
Community College coursework or work experience.
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During the course of the day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Full time, exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with a minimum of 1 being a current/previous supervisor and a cover letter that briefly addresses:
Your education and work experience that would enable you to perform the job responsibilities of this position.
Your experience using various computer applications, student databases, and career exploration sites. Include experience with Google Applications.
Your experience with individuals from diverse, ethnic, and economic backgrounds. Include experience with non-traditional students, adult learners, and first-generation college students.
Submit an online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Job Summary
The recreation and athletics specialist serve as a group fitness instructor, personal trainer, intramural supervisor, and event staff for various activities throughout the year. In the absence of the coordinator or assistant coordinator, this position is the primary supervisor of the facility and student workers. The specialist is primarily stationed at the front desk and is charged with ensuring that only authorized patrons (students, faculty, staff, game day visitors, etc.) are accessing the facilities. The specialist also monitors usage throughout the facility, ensuring safety protocols are being upheld. The Health Education and Services Center (HESC) is a multi-use facility, encompassing academic programs, recreation, and athletic activities.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists with student activities including intramural, social, recreational, and athletic events.
Provides group fitness and personal training for students, faculty, and staff.
Assists with coordinating, marketing, and promotion of recreation and athletic activities.
Provides oversight of intramural activities.
Promotes a positive atmosphere with students, faculty, and staff that utilize the facility.
Performs general inspection and maintenance of equipment within HESC.
Maintains a daily cleaning schedule for the weight room, equipment, and training areas.
Performs set-up, tear-down, and storage of equipment.
Assists in the general supervision of all activities in the HESC.
Assists in the supervision of student employees.
Occasionally transport students in College van to activities and events off campus.
Opens and/or closes the facility requiring flexible hours, i.e. mornings, evenings nights, and weekends
Performs other duties as assigned.
Minimum Qualifications
Associate’s degree and/or a combination of education and relevant experience to total 2 years, in leisure services, exercise science, health promotion, fitness management, business, communications, or related field.
Valid driver’s license and insurable.
Possess or ability to obtain chauffeur’s license.
CPR/AED and First Aid certification required or ability to obtain within three months of employment.
Possess or ability to obtain Personal Training/Group Exercise Certifications within three months of employment, i.e. ACE, ACSM, NSCA, NASM
Demonstrated ability to work with and provide customer service for diverse populations (faculty, staff, students, and general public).
Demonstrated excellent verbal and written communication skills.
Demonstrated ability to follow through and work without close supervision.
Demonstrated working knowledge of Microsoft Office and Google Suite programs.
Demonstrated ability to maintain a flexible schedule to work mornings, evenings, nights, and weekends.
Demonstrated experience in time management and problem-solving ability.
Preferred Qualifications
Experience leading group fitness classes
Experience as a personal trainer
Employment Status
Part-time position averaging 20-23 hours per week, Monday – Friday, with weekend hours as needed. Anticipated schedule will be evenings from 4:00 PM – 9:00 PM and every other weekend.
This position offers a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Work is performed in both an office and recreational setting. This person is required to lead fitness classes, thus perform physical exertion and exercise. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a cover letter, resume and 3 references with 2 being past/current supervisors.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Aug 03, 2021
Part time
Job Summary
The recreation and athletics specialist serve as a group fitness instructor, personal trainer, intramural supervisor, and event staff for various activities throughout the year. In the absence of the coordinator or assistant coordinator, this position is the primary supervisor of the facility and student workers. The specialist is primarily stationed at the front desk and is charged with ensuring that only authorized patrons (students, faculty, staff, game day visitors, etc.) are accessing the facilities. The specialist also monitors usage throughout the facility, ensuring safety protocols are being upheld. The Health Education and Services Center (HESC) is a multi-use facility, encompassing academic programs, recreation, and athletic activities.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Assists with student activities including intramural, social, recreational, and athletic events.
Provides group fitness and personal training for students, faculty, and staff.
Assists with coordinating, marketing, and promotion of recreation and athletic activities.
Provides oversight of intramural activities.
Promotes a positive atmosphere with students, faculty, and staff that utilize the facility.
Performs general inspection and maintenance of equipment within HESC.
Maintains a daily cleaning schedule for the weight room, equipment, and training areas.
Performs set-up, tear-down, and storage of equipment.
Assists in the general supervision of all activities in the HESC.
Assists in the supervision of student employees.
Occasionally transport students in College van to activities and events off campus.
Opens and/or closes the facility requiring flexible hours, i.e. mornings, evenings nights, and weekends
Performs other duties as assigned.
Minimum Qualifications
Associate’s degree and/or a combination of education and relevant experience to total 2 years, in leisure services, exercise science, health promotion, fitness management, business, communications, or related field.
Valid driver’s license and insurable.
Possess or ability to obtain chauffeur’s license.
CPR/AED and First Aid certification required or ability to obtain within three months of employment.
Possess or ability to obtain Personal Training/Group Exercise Certifications within three months of employment, i.e. ACE, ACSM, NSCA, NASM
Demonstrated ability to work with and provide customer service for diverse populations (faculty, staff, students, and general public).
Demonstrated excellent verbal and written communication skills.
Demonstrated ability to follow through and work without close supervision.
Demonstrated working knowledge of Microsoft Office and Google Suite programs.
Demonstrated ability to maintain a flexible schedule to work mornings, evenings, nights, and weekends.
Demonstrated experience in time management and problem-solving ability.
Preferred Qualifications
Experience leading group fitness classes
Experience as a personal trainer
Employment Status
Part-time position averaging 20-23 hours per week, Monday – Friday, with weekend hours as needed. Anticipated schedule will be evenings from 4:00 PM – 9:00 PM and every other weekend.
This position offers a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Work is performed in both an office and recreational setting. This person is required to lead fitness classes, thus perform physical exertion and exercise. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a cover letter, resume and 3 references with 2 being past/current supervisors.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
The Children’s Trust is on a mission to stop child abuse in Massachusetts. We give parents the tools and resources to build self-confidence and gain lifelong skills to ensure children grow up safe and healthy. Our proven programs reflect a fierce commitment to empowering families at the earliest stages and prove the vicious cycle of reoccurring abuse can be stopped. We are seeking an individual for the Healthy Families Massachusetts Home Visiting Program Specialist position to join our team and help make a difference for children in the Commonwealth of Massachusetts.
The Home Visiting Program Specialist (HVPS) will provide program and contract management and program development support to Healthy Families (HF) program sites, serve as a liaison to the programs for the Children’s Trust and act as a conduit for general information requests, as well as HF-specific issues and concerns. The HVPS provides program development information as part of the HF Implementation Team, works collaboratively with all HFM team members and participates in program activities with state, federal, and private agencies. The HVPS reports to the Assistant Director of Home Visiting.
Apply at: https://massanf.taleo.net/careersection/ex/jobdetail.ftl?job=210005KP&tz=GMT-04%3A00&tzname=America%2FNew_York
DUTIES AND RESPONSIBILITIES:
Provides program and contract management and program development support including:
Review and monitoring of program budgets and billing consistent with the program model, program contracts and procurement guidelines, including contract negotiation, and capital budget review,
Monitoring of program performance consistent with the program model including off- and on-site technical assistance for HF sites regarding program implementation
Planning and participation in site visits for review of program progress, including documentation review of all program records
Preparing and reviewing analysis of data for review of program implementation statewide
Provide support on the implementation ensuring programs to meet quality assurance standards
Plan, develop and deliver any other training and technical assistance for program sites to ensure knowledge and understanding at all levels of the program model
Provides supervision to Children’s Trust interns, as applicable
Assists, as needed, the Healthy Families Resource Specialists in providing support to supervisors and coordinators
Participates as a member of the HFM Implementation Team including:
Providing information on regional issues and effects on program implementation to ensure all issues are considered in program planning
Attending weekly Team meetings and reporting on progress of sites to identify technical assistance needs and program challenges
Participates in development and review of policies and strategies for HF programs
Participates as appropriate in Evaluation Team meetings
Plans, develops and participates in Statewide Coordinator meetings and other forums
Provides outreach and support to HF program sites to community agencies and regional offices of state agencies
Works collaboratively to support HFM and home visiting implementation with state and private organizations
Performs other duties as needed
PREFERRED QUALIFICATIONS:
Experience in community based, family support services; and/or long-term home visiting services
Experience in supervision within human services
Experience working with youth, young parents, or parents
Experience or knowledge of early childhood
Knowledge of Healthy Families America-model or other evidence-based home visiting programs
Strong written and oral communication skills
Bilingual a plus
Strong analytical skills
Knowledge of the principles and practices of office management
Knowledge of types and uses of general office equipment
Knowledge of the methods used in the preparation of charts, graphs and tables
Knowledge of the methods of general report writing
Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations
Ability to gather information by examining records and documents and by questioning individuals.
Ability to assemble items of information in accordance to with established procedures
Ability to determine proper format and procedure for assembling items of information.
Ability to maintain accurate records.
Ability to prepare and use charts, graphs and tables.
Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequences.
Ability to follow written and oral instructions and communicate effectively in oral expression
Ability to give written and oral instructions in a precise, understandable manner.
Ability to speak publicly to audiences of various sizes
Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluation; determining subordinates’ training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
Ability to establish rapport with others
Ability to establish and maintain harmonious working relationships with others
Ability to deal tactfully with others
Ability to exercise sound judgement
Ability to exercise discretion in handling confidential information
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the-required experience.*
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.*
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
Jun 29, 2021
Full time
The Children’s Trust is on a mission to stop child abuse in Massachusetts. We give parents the tools and resources to build self-confidence and gain lifelong skills to ensure children grow up safe and healthy. Our proven programs reflect a fierce commitment to empowering families at the earliest stages and prove the vicious cycle of reoccurring abuse can be stopped. We are seeking an individual for the Healthy Families Massachusetts Home Visiting Program Specialist position to join our team and help make a difference for children in the Commonwealth of Massachusetts.
The Home Visiting Program Specialist (HVPS) will provide program and contract management and program development support to Healthy Families (HF) program sites, serve as a liaison to the programs for the Children’s Trust and act as a conduit for general information requests, as well as HF-specific issues and concerns. The HVPS provides program development information as part of the HF Implementation Team, works collaboratively with all HFM team members and participates in program activities with state, federal, and private agencies. The HVPS reports to the Assistant Director of Home Visiting.
Apply at: https://massanf.taleo.net/careersection/ex/jobdetail.ftl?job=210005KP&tz=GMT-04%3A00&tzname=America%2FNew_York
DUTIES AND RESPONSIBILITIES:
Provides program and contract management and program development support including:
Review and monitoring of program budgets and billing consistent with the program model, program contracts and procurement guidelines, including contract negotiation, and capital budget review,
Monitoring of program performance consistent with the program model including off- and on-site technical assistance for HF sites regarding program implementation
Planning and participation in site visits for review of program progress, including documentation review of all program records
Preparing and reviewing analysis of data for review of program implementation statewide
Provide support on the implementation ensuring programs to meet quality assurance standards
Plan, develop and deliver any other training and technical assistance for program sites to ensure knowledge and understanding at all levels of the program model
Provides supervision to Children’s Trust interns, as applicable
Assists, as needed, the Healthy Families Resource Specialists in providing support to supervisors and coordinators
Participates as a member of the HFM Implementation Team including:
Providing information on regional issues and effects on program implementation to ensure all issues are considered in program planning
Attending weekly Team meetings and reporting on progress of sites to identify technical assistance needs and program challenges
Participates in development and review of policies and strategies for HF programs
Participates as appropriate in Evaluation Team meetings
Plans, develops and participates in Statewide Coordinator meetings and other forums
Provides outreach and support to HF program sites to community agencies and regional offices of state agencies
Works collaboratively to support HFM and home visiting implementation with state and private organizations
Performs other duties as needed
PREFERRED QUALIFICATIONS:
Experience in community based, family support services; and/or long-term home visiting services
Experience in supervision within human services
Experience working with youth, young parents, or parents
Experience or knowledge of early childhood
Knowledge of Healthy Families America-model or other evidence-based home visiting programs
Strong written and oral communication skills
Bilingual a plus
Strong analytical skills
Knowledge of the principles and practices of office management
Knowledge of types and uses of general office equipment
Knowledge of the methods used in the preparation of charts, graphs and tables
Knowledge of the methods of general report writing
Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations
Ability to gather information by examining records and documents and by questioning individuals.
Ability to assemble items of information in accordance to with established procedures
Ability to determine proper format and procedure for assembling items of information.
Ability to maintain accurate records.
Ability to prepare and use charts, graphs and tables.
Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequences.
Ability to follow written and oral instructions and communicate effectively in oral expression
Ability to give written and oral instructions in a precise, understandable manner.
Ability to speak publicly to audiences of various sizes
Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluation; determining subordinates’ training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
Ability to establish rapport with others
Ability to establish and maintain harmonious working relationships with others
Ability to deal tactfully with others
Ability to exercise sound judgement
Ability to exercise discretion in handling confidential information
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the-required experience.*
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.*
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.