State Purchasing Officer

  • Executive Ethics Commission
  • Feb 06, 2020
Full time Purchasing-Procurement

Job Description

The Chief Procurement Office for Higher Education seeks applicants for the position of State Purchasing Officer to be located in Springfield, Illinois.

The Chief Procurement Office for Higher Education is under the umbrella of the Executive Ethics Commission, a state agency consisting of nine members.  The EEC appoints the CPO, subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the Chief Procurement Officer. The Chief Procurement Office reviews and approves procurements for the State’s public universities, ensuring transactions under its jurisdiction are fair, transparent, accountable, and in the best interest of the State.

The State Purchasing Officer (SPO) is appointed to a 5-year term by the Chief Procurement Officer (CPO) which may include a probationary period of up to one year as Acting SPO.

 
Responsibilities of the State Purchasing Officer:

The SPO (and Acting SPO) represents the CPO at the university level.  The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the university through a well-run procurement organization.  Duties include, but are not limited to the following:

 

  • The State Purchasing Officer exercises the Chief Procurement Officer's procurement authority at the university level, including but not limited to reviewing and approving procurements at various stages of the process. At the direction of the Chief Procurement Officer, the State Purchasing Officer may be assigned responsibility to approve or reject contracts for the

 

  • On a regular or ad hoc basis, conducts or assists with the routine procurement activities of the

 

  • Reviews and analyzes activities, making recommendations for process improvements.

 

  • Institutes necessary training to further the understanding of the procurement process and for staff development.

 

  • Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.

 

  • Works with the Procurement Compliance Monitors as directed by the Chief Procurement Officer, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, policies and procedur

 

Minimum Requirements:

The State Purchasing Officer candidate must possess the following qualifications and skills:

  • Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the Chief Procurement Office.
  • Ability to effectively communicate information and ideas verbally and in writing so others will understand.
  • Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
  • Must be skilled at using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Ability to encourage and build mutual trust, respect, and cooperation among team members.
  • Must be skilled in management of one's own time.
  • This position will likely focus on procurement training and special programs, including but not limited to small business, veterans and BEP. Duties will include outreach in furtherance of the programs and periodic travel will be required. 


The SPO is appointed by the Chief Procurement Officer to a term of five years beginning on the date of the officer's appointment.  By law, the SPO must be able to receive certification by the Universal Public Procurement Certification Council (UPPCC) or the Institute for Supply Management (ISM) within 30 months of appointment.  Prerequisites to testing for certification include:

 

UPPCC:

  • With a Degree (Completion of a 2-year, post-secondary education program that results in a degree, diploma or certificate):
  • 3 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
  • 72 contacts hours of procurement-related coursework/training completed within the previous 10 years
  • Without a Degree:
  • 5 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
  • 72 contacts hours of procurement-related coursework/training completed within the previous 10 years

For detailed information on becoming certified with UPPCC please visit https://www.uppcc.org/Certification

 

ISM:

  • Three years of full-time, professional supply management experience (nonclerical and nonsupport) with a bachelor's degree from a regionally accredited institution or international equivalent; or
  • Five years of full-time, professional supply management experience (nonclerical and nonsupport) without a qualified bachelor's degree.

For detailed information on becoming certified with ISM please visit :ISM - Certification - Certification Process

 

 

Preferences:

  • At least 3 years of experience in public administration with the Illinois Procurement Code as a substantial focus.
  • Current certification by the Universal Public Procurement Certification Council as a Certified Professional Public Buyer or as a Certified Public Procurement Officer.

Office Information
The State Purchasing Officer works in a collaborative environment, interacting with university and other state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire. 
 


Work hours: This is a full-time position with a work week consisting of 37 ½ hours per week during normal business hours.

 

Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options.  Currently, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date and subject to state-wide adjustments.

 

This position is not subject to the Personnel Code.  This position is not subject to collective bargaining and does not require a current grade from Central Management Services.

Agency Contact:

Executive Ethics Commission
Human Resources Office
401 South Spring Street, William Stratton Building, Room 515
Springfield, Illinois 62706

 

How to Apply
Applicants should send the following to the address above by 4:30 pm on Monday, February 24, 2020:  

  • A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
  • A detailed resume.

Applicants may also submit required information via email to Christine.Lazarides@illinois.gov.


The Chief Procurement Officer and Executive Ethics Commission are Equal Opportunity Employers.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations.
 
The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.

Salary

54,000-80,000