The Oregon Health Authority Equity & Inclusion Division is hiring a Facilities Support Administrative Specialist!
The primary purpose of this position is to provide administrative support to the Traditional Health Worker (THW) Program. Key tasks include: 1) Provide administrative and staffing support to advisory councils and working committees established to develop and guide language access services and traditional health worker certification processes conducted by the Oregon Health Authority; 2) Enter data into the traditional health worker registry and produce registry reports; 3) Respond to inquiries regarding traditional health worker services, including testing and certification processes of traditional health workers.
MINIMUM QUALIFICATIONS
Three years of administrative experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
WHAT WE ARE SEEKING:
Requested Skills/Attributes:
Experience providing efficient processing of THW applications and certifications with meticulous attention to detail.
Familiarity with accurately entering THW registration information into program databases, ensuring data accuracy and completeness.
Proficient at collaborating with Manager, Coordinator, and technical support staff to identify and implement improvements to registries, resulting in enhanced efficiency and effectiveness.
Experience demonstrating expertise in THW registration processes, consistently meeting or surpassing established performance metrics.
Proven track record of managing all related correspondence promptly and effectively, fostering clear communication channels with stakeholders. Experience providing internal customer service to employees, ensuring effective day-to-day business operations.
Experience in externally facing customer service.
Experience stewarding relationships with agency and division staff, community partners, and members of the public.
Experience practicing principles of equity, inclusion, anti-racism, universal accessibility and culturally and linguistically appropriate services.
Familiarity with ADA regulations and/or principles of universal access.
Experience supporting workplace safety initiatives and/or familiarity with office safety and security needs.
Experience working in a large organizational setting, with complex systems and policies.
Familiarity with psychological first aid and trauma-informed crisis de-escalation techniques.
Bilingual language skills preferred.
Proficient at an expert level in Microsoft and Adobe products, and adept at learning and using new technology.
Proficiency in using MS Teams and Zoom for remote meetings.
Proficiency in using software and systems such as Smartsheets, Teams/SharePoint and other applications to support collaboration, coordinating projects and streamlining processes.
Working Conditions: The position is a hybrid mix of 3 days or more in office/remote work. Work is primarily performed within an office environment, with some contact with the public. Occasional extended hours may be required. Access to sensitive materials/information and confidentiality is required. Occasional travel for meetings may be required, primarily between Salem and Portland.
What's in it for you?
The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
How to apply:
Complete the online application at oregonjobs.org using job number REQ-151450
Deadline: 3/24/24
Mar 14, 2024
Full time
The Oregon Health Authority Equity & Inclusion Division is hiring a Facilities Support Administrative Specialist!
The primary purpose of this position is to provide administrative support to the Traditional Health Worker (THW) Program. Key tasks include: 1) Provide administrative and staffing support to advisory councils and working committees established to develop and guide language access services and traditional health worker certification processes conducted by the Oregon Health Authority; 2) Enter data into the traditional health worker registry and produce registry reports; 3) Respond to inquiries regarding traditional health worker services, including testing and certification processes of traditional health workers.
MINIMUM QUALIFICATIONS
Three years of administrative experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
WHAT WE ARE SEEKING:
Requested Skills/Attributes:
Experience providing efficient processing of THW applications and certifications with meticulous attention to detail.
Familiarity with accurately entering THW registration information into program databases, ensuring data accuracy and completeness.
Proficient at collaborating with Manager, Coordinator, and technical support staff to identify and implement improvements to registries, resulting in enhanced efficiency and effectiveness.
Experience demonstrating expertise in THW registration processes, consistently meeting or surpassing established performance metrics.
Proven track record of managing all related correspondence promptly and effectively, fostering clear communication channels with stakeholders. Experience providing internal customer service to employees, ensuring effective day-to-day business operations.
Experience in externally facing customer service.
Experience stewarding relationships with agency and division staff, community partners, and members of the public.
Experience practicing principles of equity, inclusion, anti-racism, universal accessibility and culturally and linguistically appropriate services.
Familiarity with ADA regulations and/or principles of universal access.
Experience supporting workplace safety initiatives and/or familiarity with office safety and security needs.
Experience working in a large organizational setting, with complex systems and policies.
Familiarity with psychological first aid and trauma-informed crisis de-escalation techniques.
Bilingual language skills preferred.
Proficient at an expert level in Microsoft and Adobe products, and adept at learning and using new technology.
Proficiency in using MS Teams and Zoom for remote meetings.
Proficiency in using software and systems such as Smartsheets, Teams/SharePoint and other applications to support collaboration, coordinating projects and streamlining processes.
Working Conditions: The position is a hybrid mix of 3 days or more in office/remote work. Work is primarily performed within an office environment, with some contact with the public. Occasional extended hours may be required. Access to sensitive materials/information and confidentiality is required. Occasional travel for meetings may be required, primarily between Salem and Portland.
What's in it for you?
The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
How to apply:
Complete the online application at oregonjobs.org using job number REQ-151450
Deadline: 3/24/24
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW (Job Overview): Support all aspects of the SBB (Specialist in Blood Banking) program, a graduate level program accredited by the Commission on Accreditation of Allied Health Education Programs (CAAHEP). Fulfill the CAAHEP program role of educational coordinator. Provide routine to complex reference testing evaluation for the Immunohematology Reference Laboratories (IRL). Lecture and provide leadership guidance for graduate level SBB student trainees. Coordinate lectures and committee planning schedules and develop examination tests. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State, and local regulations. WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities): Lecture graduate-level SBB student trainees in both didactic and practical areas of Transfusion Medicine following regulatory standards. Coordinate faculty lectures and committee planning meeting schedule. Develop committee’s agenda to review development in immunohematology and blood banking field to ensure program is relevant and compliant with national accreditation standards established by AABB. Implement approved policy changes to lecture outlines, curriculum and impacted systems, procedures, and protocol standards. Manage the program’s student admission, interview, and selection process. Develop reference examination tests to evaluate students’ understanding of transfusion medicine theory. Perform review of serologic investigations ranging in complexity from basic to complex, antigen typing and compatibility testing. Review and approve quality control of equipment and reagents. Consult with laboratory staff to assure quality and adequacy of testing. Identify relevant project assignments for students. Monitor student performance, provide counseling, and develop improvement plan opportunities. Participate in test result entry into laboratory computer system, labeling and verification of blood products. Adhere to procedures, regulations, and good manufacturing practices (GMP) maintaining accurate, legible, and complete records Standard Schedule: Part Time, WFH, Variable Hours open to negotiation Pay Information: $40-50k/annually WHAT YOU NEED TO SUCCEED (Minimum Qualifications): Education: Bachelor’s degree in science or related field required and Certified Specialist in Blood Banking certification, physician, or Scientist with expertise in immunohematology and hemotheraphy. State license may be required where applicable. Responsible for maintaining currency in training as required and obtaining 12 hours of continuing education per year. Experience: Minimum 6 years high complexity testing experience that includes evidence of providing technical or clinical education or equivalent combination of education and related experience required. IRL experience and previous immunohematology case review preferred. Skills & Abilities: Excellent organizational skills and the ability to handle multiple priorities effectively. Effective communication / interpersonal skills and excellent technical skills required. Must have very good home-based internet connectivity. Working knowledge of word processing, spreadsheet, database applications. Evidence of continuing professional education is required. Ability to work on a team. Travel: May involve some travel. WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications): SBB (ASCP) and/or experience in a Reference Laboratory BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Feb 14, 2024
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW (Job Overview): Support all aspects of the SBB (Specialist in Blood Banking) program, a graduate level program accredited by the Commission on Accreditation of Allied Health Education Programs (CAAHEP). Fulfill the CAAHEP program role of educational coordinator. Provide routine to complex reference testing evaluation for the Immunohematology Reference Laboratories (IRL). Lecture and provide leadership guidance for graduate level SBB student trainees. Coordinate lectures and committee planning schedules and develop examination tests. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State, and local regulations. WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities): Lecture graduate-level SBB student trainees in both didactic and practical areas of Transfusion Medicine following regulatory standards. Coordinate faculty lectures and committee planning meeting schedule. Develop committee’s agenda to review development in immunohematology and blood banking field to ensure program is relevant and compliant with national accreditation standards established by AABB. Implement approved policy changes to lecture outlines, curriculum and impacted systems, procedures, and protocol standards. Manage the program’s student admission, interview, and selection process. Develop reference examination tests to evaluate students’ understanding of transfusion medicine theory. Perform review of serologic investigations ranging in complexity from basic to complex, antigen typing and compatibility testing. Review and approve quality control of equipment and reagents. Consult with laboratory staff to assure quality and adequacy of testing. Identify relevant project assignments for students. Monitor student performance, provide counseling, and develop improvement plan opportunities. Participate in test result entry into laboratory computer system, labeling and verification of blood products. Adhere to procedures, regulations, and good manufacturing practices (GMP) maintaining accurate, legible, and complete records Standard Schedule: Part Time, WFH, Variable Hours open to negotiation Pay Information: $40-50k/annually WHAT YOU NEED TO SUCCEED (Minimum Qualifications): Education: Bachelor’s degree in science or related field required and Certified Specialist in Blood Banking certification, physician, or Scientist with expertise in immunohematology and hemotheraphy. State license may be required where applicable. Responsible for maintaining currency in training as required and obtaining 12 hours of continuing education per year. Experience: Minimum 6 years high complexity testing experience that includes evidence of providing technical or clinical education or equivalent combination of education and related experience required. IRL experience and previous immunohematology case review preferred. Skills & Abilities: Excellent organizational skills and the ability to handle multiple priorities effectively. Effective communication / interpersonal skills and excellent technical skills required. Must have very good home-based internet connectivity. Working knowledge of word processing, spreadsheet, database applications. Evidence of continuing professional education is required. Ability to work on a team. Travel: May involve some travel. WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications): SBB (ASCP) and/or experience in a Reference Laboratory BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn. • Medical, Dental Vision plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with 5% match • Paid Family Leave • Employee Assistance • Disability and Insurance: Short + Long Term • Service Awards and recognition Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
American Red Cross
Washington, District of Columbia
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW ABOUT THE JOB: We are seeking a dynamic highly skilled and experienced Payment Gateway Integration Specialist to join our Payment gateway support technical integration team. This role is crucial for ensuring seamless integration between payment gateway platforms (PayPal/Braintree, Stripe) and our various internal departments & lines of service, vendors, and applications. If you are skilled in payment gateway technology integration, can drive seamless integrations, provide guidance to stakeholders, contribute to the growth and success of our organization, and meet the qualifications below, we encourage you to apply. Join us in our mission to make a difference in the world. The work location for this exciting opportunity is virtual. The selected candidate will work 100% remotely from home and can be located anywhere in the United States working East Coast hours. (Core work hours are 8:30am – 5:30pm EST.) WHERE YOUR CAREER IS A FORCE FOR GOOD: The Payment Gateway Integration Specialist will serve as the e-commerce Subject Matter Expert (SME) for both business and technical gateway integrations across The American Red Cross, including Red Cross Online (redcross.org), Fundraising, Training Services and any current and future applications utilizing Braintree. This position will also liaise with Braintree for technical issues, monitor trends, and provide technical support to vendors integrating with gateway providers. Key Responsibilities: • Technical Liaison: Act as the primary point of contact for technical inquiries and issues with payment gateways specifically Braintree and Stripe, working closely with their support team to coordinate vendor resources and vendor staff from Braintree. Continuously monitor and track technical issues related to Braintree/Stripe and escalate them as necessary to ensure prompt resolution. • Gateway Integrations: Work closely with internal departments and all current and future Red Cross vendors integrating with Braintree, such as Salesforce, Adobe, donor processing systems, and other systems to ensure successful integrations with Braintree. This includes establishing and maintaining integration standards, issuance and maintenance of API keys, monitoring data flows, facilitating Braintree-related projects and Braintree release management. Understand the impact of system changes across the platform, streamline QA, and establish accountability. Drive initiative delivery from inception to launch with the internal and third-party development teams • New Relic Monitoring and Reporting: Enhance and expand the use of New Relic for monitoring Braintree integrations and generating meaningful reports to optimize performance. This includes active live monitoring; implementing critical alerts; and completing daily, weekly, and long-term trend analysis; etc • Product Roadmap: Collaborate with Braintree and stakeholders to develop and maintain a product roadmap, ensuring alignment with our organization's long-term goals. • Governance Process: Establish and lead a governance process for Braintree changes and upgrades, ensuring that changes are implemented smoothly and do not disrupt operations. • Reporting: Provide comprehensive reports and analytics related to Braintree integration performance, identifying gaps and areas for improvement. • Systems Test Reviews: Review system test plans of Braintree integrations and systems testing to ensure that they are comprehensive and cover all major components to enhance overall performance. • Data Mining: Leverage data analysis skills to understand data and identify opportunities for marketing cross-channel buyers and donors, contributing to our long-term strategic goals. • Access Management and Security: Implement safeguards aligned with permission management and oversee policies for secure access to Braintree. • Convening Stakeholders: Ensure a deep understanding of the impacts of changes across the organization, the flow of data in and out of Braintree, and end-to-end solutions for donor/customer experiences. • Training and Ongoing Communication: Develop a user-wide communication system for improvements and changes, define training requirements for new users, and facilitate onboarding training for new employees. • New Partner (Vendor) Onboarding/MAID Process: Create a checklist of requirements, steps, and processes for onboarding new partners/vendors and ensure compliance with guidelines. Oversee the onboarding of new payment partners through the due diligence process, technical integration, certification, and end-to-end testing Scope: people manager that interprets and administers policies, process, and procedures that may affect sections and subordinate units. Qualified candidates must be authorized to work in the United States. The American Red Cross does not sponsor employment visas. WHAT YOU NEED TO SUCCEED (required/minimum qualifications): • Bachelor's degree in a related field or equivalent work experience. • Minimum 7 years working in technology • 3+ years working extensively with Braintree/PayPal products, Payments (Credit Card, Banking, Online, Offline) and payment gateways and payment processors (Braintree preferred). • Understanding of Payments Processing Industry • ACH/EFT (Electronic Funds Transfer) and Credit Card Payment Processing/Digital Wallets • PCI DSS (Payment Card Industry Data Security Standards) Requirements and Certification process • Coordinating with development teams and development lifecycles • Working cross functionally to develop technology platform strategy. • Working under tight deadlines and with urgency • Strong technical and analytical skills. • Excellent communication and collaboration abilities. • Project management experience is a plus. • Data analysis and reporting proficiency. • Prior experience working in a non-profit organization is advantageous. * Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). +++++++++++++++++++++++++++++ PAY INFORMATION: The starting annual salary range for this position is $115K - $135K. We do not offer an annual bonus for this role. This job will be posted for a minimum of five business days and extended if the applicant pool needs to be expanded. Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. **We will review specific salary information at the time of phone screening based upon your location & experience.** BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work, retirement, getting healthy and more. With our resources and perks, you have amazing possibilities at the American Red Cross to advance and learn. • Medical, Dental, & Vision Plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with up to 5% Match • Paid Family Leave • Employee Assistance Programs • Disability and Insurance: Short + Long Term • Service Awards and Recognition *LI-EH1 IND123 Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Feb 14, 2024
Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us—Where your Career is a Force for Good! Job Description: WHY CHOOSE US? As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good. We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference. The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions. At the American Red Cross, your uniqueness can shine! WHAT YOU NEED TO KNOW ABOUT THE JOB: We are seeking a dynamic highly skilled and experienced Payment Gateway Integration Specialist to join our Payment gateway support technical integration team. This role is crucial for ensuring seamless integration between payment gateway platforms (PayPal/Braintree, Stripe) and our various internal departments & lines of service, vendors, and applications. If you are skilled in payment gateway technology integration, can drive seamless integrations, provide guidance to stakeholders, contribute to the growth and success of our organization, and meet the qualifications below, we encourage you to apply. Join us in our mission to make a difference in the world. The work location for this exciting opportunity is virtual. The selected candidate will work 100% remotely from home and can be located anywhere in the United States working East Coast hours. (Core work hours are 8:30am – 5:30pm EST.) WHERE YOUR CAREER IS A FORCE FOR GOOD: The Payment Gateway Integration Specialist will serve as the e-commerce Subject Matter Expert (SME) for both business and technical gateway integrations across The American Red Cross, including Red Cross Online (redcross.org), Fundraising, Training Services and any current and future applications utilizing Braintree. This position will also liaise with Braintree for technical issues, monitor trends, and provide technical support to vendors integrating with gateway providers. Key Responsibilities: • Technical Liaison: Act as the primary point of contact for technical inquiries and issues with payment gateways specifically Braintree and Stripe, working closely with their support team to coordinate vendor resources and vendor staff from Braintree. Continuously monitor and track technical issues related to Braintree/Stripe and escalate them as necessary to ensure prompt resolution. • Gateway Integrations: Work closely with internal departments and all current and future Red Cross vendors integrating with Braintree, such as Salesforce, Adobe, donor processing systems, and other systems to ensure successful integrations with Braintree. This includes establishing and maintaining integration standards, issuance and maintenance of API keys, monitoring data flows, facilitating Braintree-related projects and Braintree release management. Understand the impact of system changes across the platform, streamline QA, and establish accountability. Drive initiative delivery from inception to launch with the internal and third-party development teams • New Relic Monitoring and Reporting: Enhance and expand the use of New Relic for monitoring Braintree integrations and generating meaningful reports to optimize performance. This includes active live monitoring; implementing critical alerts; and completing daily, weekly, and long-term trend analysis; etc • Product Roadmap: Collaborate with Braintree and stakeholders to develop and maintain a product roadmap, ensuring alignment with our organization's long-term goals. • Governance Process: Establish and lead a governance process for Braintree changes and upgrades, ensuring that changes are implemented smoothly and do not disrupt operations. • Reporting: Provide comprehensive reports and analytics related to Braintree integration performance, identifying gaps and areas for improvement. • Systems Test Reviews: Review system test plans of Braintree integrations and systems testing to ensure that they are comprehensive and cover all major components to enhance overall performance. • Data Mining: Leverage data analysis skills to understand data and identify opportunities for marketing cross-channel buyers and donors, contributing to our long-term strategic goals. • Access Management and Security: Implement safeguards aligned with permission management and oversee policies for secure access to Braintree. • Convening Stakeholders: Ensure a deep understanding of the impacts of changes across the organization, the flow of data in and out of Braintree, and end-to-end solutions for donor/customer experiences. • Training and Ongoing Communication: Develop a user-wide communication system for improvements and changes, define training requirements for new users, and facilitate onboarding training for new employees. • New Partner (Vendor) Onboarding/MAID Process: Create a checklist of requirements, steps, and processes for onboarding new partners/vendors and ensure compliance with guidelines. Oversee the onboarding of new payment partners through the due diligence process, technical integration, certification, and end-to-end testing Scope: people manager that interprets and administers policies, process, and procedures that may affect sections and subordinate units. Qualified candidates must be authorized to work in the United States. The American Red Cross does not sponsor employment visas. WHAT YOU NEED TO SUCCEED (required/minimum qualifications): • Bachelor's degree in a related field or equivalent work experience. • Minimum 7 years working in technology • 3+ years working extensively with Braintree/PayPal products, Payments (Credit Card, Banking, Online, Offline) and payment gateways and payment processors (Braintree preferred). • Understanding of Payments Processing Industry • ACH/EFT (Electronic Funds Transfer) and Credit Card Payment Processing/Digital Wallets • PCI DSS (Payment Card Industry Data Security Standards) Requirements and Certification process • Coordinating with development teams and development lifecycles • Working cross functionally to develop technology platform strategy. • Working under tight deadlines and with urgency • Strong technical and analytical skills. • Excellent communication and collaboration abilities. • Project management experience is a plus. • Data analysis and reporting proficiency. • Prior experience working in a non-profit organization is advantageous. * Combination of candidate’s education and general experience satisfies requirements so long as the total years equate to description’s minimum education and general experience years combined (Management experience cannot be substituted). +++++++++++++++++++++++++++++ PAY INFORMATION: The starting annual salary range for this position is $115K - $135K. We do not offer an annual bonus for this role. This job will be posted for a minimum of five business days and extended if the applicant pool needs to be expanded. Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. **We will review specific salary information at the time of phone screening based upon your location & experience.** BENEFITS FOR YOU: We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work, retirement, getting healthy and more. With our resources and perks, you have amazing possibilities at the American Red Cross to advance and learn. • Medical, Dental, & Vision Plans • Health Spending Accounts & Flexible Spending Accounts • PTO + Holidays • 401K with up to 5% Match • Paid Family Leave • Employee Assistance Programs • Disability and Insurance: Short + Long Term • Service Awards and Recognition *LI-EH1 IND123 Apply now! Joining our team will provide you with the opportunity to make a difference every day. The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Interested in Volunteering? Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission. Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions. To view the EEOC Summary of Rights, click here: Summary of Rights
Salary Range: $4,968 - $7,513 Monthly
Location: Salem, OR / Remote
The Oregon Health Authority (OHA) has a fantastic opportunity for an experienced Programmer/ Analyst to join an excellent team and work to advance their IT operations. For a full position description please click here
The work of this role may be conducted remotely with full access to the needed operating systems and technology.
The Office of Information Service’s mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Health Services in helping Oregonians achieve health, well-being, and independence.
This is a full-time permanent opportunity for anyone to apply.
What you will do!
The Programmer/Analyst will provide analytical and technical support for the operation and maintenance of information systems, design and construct new systems, or modify and enhance existing systems.
Provides information system services to facilitate the proper functioning of the Child Welfare database and data operations. Support the Child Welfare Division’s mission and program objectives through timely and accurate completion of automated functions including maximum availability of systems to field case workers. Work with other system staff under Team Lead and/or manager direction to accomplish development tasks supporting various projects and activities.
This position is responsible for all unit, system, and integration testing activities, software development Quality Assurance functions, and documentation of test results.
What we are looking for!
MINIMUM REQUIREMENTS: (Please clearly outline how you meet the minimum requirements and special qualifications in your application/resume/cover letter. Failure to do so might disqualify you from consideration)
(a) Four (4) years of information systems experience in Management of application databases and component data structures
OR
(b) An Associate's degree in Computer Science, Information Technology, or related field, OR completion of a two (2) year accredited vocational training program in information technology or related field.
AND
two (2) years of information systems experience in Management of application databases and component data structures.
OR
(c) A Bachelor's degree in Information Technology, Computer Science, or related field may substitute for all of the above.
Desired Attributes
At time of hire, the person in this position needs to possess the following skills and experience:
Knowledge in application support or development using Microsoft products including MS-SQL Server, ADOS and SSRS in support of complex customer requirements is essential.
In addition, this position requires working knowledge of specific DHS/ODDS applications. These include but are not limited to: OR-Kids and associated CCWIS modules.
Knowledge in application testing methodologies and tools, testing procedures and documentation, test plan generation, test result remediation.
This position requires experience in the System Development Life Cycle methodology and experience estimating resources and schedules for complex system development efforts.
How to Apply
Please apply via Workday at the following link -
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--OHA--Fairview-Industrial-Drive-3990/Programmer-Analyst--Information-Systems-Specialist-5--100---Remote_REQ-135169
Close Date: 9/14/2023
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity.
Aug 22, 2023
Full time
Salary Range: $4,968 - $7,513 Monthly
Location: Salem, OR / Remote
The Oregon Health Authority (OHA) has a fantastic opportunity for an experienced Programmer/ Analyst to join an excellent team and work to advance their IT operations. For a full position description please click here
The work of this role may be conducted remotely with full access to the needed operating systems and technology.
The Office of Information Service’s mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Health Services in helping Oregonians achieve health, well-being, and independence.
This is a full-time permanent opportunity for anyone to apply.
What you will do!
The Programmer/Analyst will provide analytical and technical support for the operation and maintenance of information systems, design and construct new systems, or modify and enhance existing systems.
Provides information system services to facilitate the proper functioning of the Child Welfare database and data operations. Support the Child Welfare Division’s mission and program objectives through timely and accurate completion of automated functions including maximum availability of systems to field case workers. Work with other system staff under Team Lead and/or manager direction to accomplish development tasks supporting various projects and activities.
This position is responsible for all unit, system, and integration testing activities, software development Quality Assurance functions, and documentation of test results.
What we are looking for!
MINIMUM REQUIREMENTS: (Please clearly outline how you meet the minimum requirements and special qualifications in your application/resume/cover letter. Failure to do so might disqualify you from consideration)
(a) Four (4) years of information systems experience in Management of application databases and component data structures
OR
(b) An Associate's degree in Computer Science, Information Technology, or related field, OR completion of a two (2) year accredited vocational training program in information technology or related field.
AND
two (2) years of information systems experience in Management of application databases and component data structures.
OR
(c) A Bachelor's degree in Information Technology, Computer Science, or related field may substitute for all of the above.
Desired Attributes
At time of hire, the person in this position needs to possess the following skills and experience:
Knowledge in application support or development using Microsoft products including MS-SQL Server, ADOS and SSRS in support of complex customer requirements is essential.
In addition, this position requires working knowledge of specific DHS/ODDS applications. These include but are not limited to: OR-Kids and associated CCWIS modules.
Knowledge in application testing methodologies and tools, testing procedures and documentation, test plan generation, test result remediation.
This position requires experience in the System Development Life Cycle methodology and experience estimating resources and schedules for complex system development efforts.
How to Apply
Please apply via Workday at the following link -
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem--OHA--Fairview-Industrial-Drive-3990/Programmer-Analyst--Information-Systems-Specialist-5--100---Remote_REQ-135169
Close Date: 9/14/2023
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity.
Salary Range: $4,182 - $6,118
The Oregon Health Authority (OHA), Public Health Division (PHD), Oregon Psilocybin Services (OPS) in Portland, OR is recruiting for a Oregon Psilocybin Services Licensing Program Specialist to provide consultation, technical assistance, and evaluation services for the Oregon Psilocybin Services Licensing Program to verify that license applicants and licensees of manufacturers, facilitators, service centers, and testing laboratories are meeting program requirements as stipulated by statute, administrative rules, policies and procedures, and interpretive guidelines.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.
What you will do
Ensure Oregonians who meet eligibility criteria have access to safe, effective psilocybin products and psilocybin services.
Ensure overall safety of our communities, with a focus on product and client safety.
Evaluate license and permit applications to determine eligibility based on statutes and administrative rules while providing technical support to applicants and licensees.
Interpret state statutes, rules and regulations for psilocybin licensures, training programs, and the provision of psilocybin services.
Assess application renewals, application denials, and change requests according to licensing program policies and procedures.
Provide support to the Oregon Psilocybin Services Compliance Team to inspect manufacturers, service centers, and testing lab sites for licensure approval and ongoing compliance.
Collaborate to update and clarify licensing applications, forms and documents to streamline administrative procedure and assist with the customer experience.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are many times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232, or additional temporary locations as needed. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Four years experience doing administrative research that included compiling and evaluating facts to recommend management action, or decide compliance with program guidelines and regulations. Two of the four years must be above the technical support level.
Note: college-level course work may substitute for experience on the basis of 45-quarter units per year, up to a maximum of three years. (Applicable Associate’s degrees equal 2 years of substitution, a Bachelor’s or higher degree will equal 3 years of substitution.)
Desired Attributes
This position requires a broad understanding of community public relations and the ability to work amicably with a diversity of people and issues. It demands awareness of and sensitivity to the problems and interests of individuals who may be seriously ill or disabled and from diverse ethnic backgrounds. It requires effective communication skills, both written and oral, excellent customer service skills, attention to detail, and the ability to coordinate human and technological resources to meet the objectives of the program.
Experience interviewing people to gather information, taking notes, conducting fact-finding research, writing detailed reports, and documenting information within an electronic system.
Experience explaining, interpreting, and applying rules, laws, and statutes appropriately which requires knowledge of Oregon Revised Statutes and Oregon Administrative Rule, and understanding local and federal government systems and operations.
Demonstrate outstanding verbal and written communication skills with the ability to explain complex technical and regulatory information in an understandable and culturally aware manner to people of diverse backgrounds and lived experience.
Experience in creating and maintaining a work environment that is respectful, values diversity, and promotes inclusion among team members and the people we serve, including experience promoting health equity and centering community.
Ability to work in a team environment, including the willingness to collaborate, share information, and contribute to the team’s success.
Previous experience working with databases, Word, Excel, PowerPoint, SharePoint, and Teams. Typing is required.
Some travel throughout Oregon may be required. Drivers must hold a current valid driver’s license and maintain a good driving record in order to drive.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-128628
Application Deadline:
06/11/2023
May 24, 2023
Full time
Salary Range: $4,182 - $6,118
The Oregon Health Authority (OHA), Public Health Division (PHD), Oregon Psilocybin Services (OPS) in Portland, OR is recruiting for a Oregon Psilocybin Services Licensing Program Specialist to provide consultation, technical assistance, and evaluation services for the Oregon Psilocybin Services Licensing Program to verify that license applicants and licensees of manufacturers, facilitators, service centers, and testing laboratories are meeting program requirements as stipulated by statute, administrative rules, policies and procedures, and interpretive guidelines.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.
What you will do
Ensure Oregonians who meet eligibility criteria have access to safe, effective psilocybin products and psilocybin services.
Ensure overall safety of our communities, with a focus on product and client safety.
Evaluate license and permit applications to determine eligibility based on statutes and administrative rules while providing technical support to applicants and licensees.
Interpret state statutes, rules and regulations for psilocybin licensures, training programs, and the provision of psilocybin services.
Assess application renewals, application denials, and change requests according to licensing program policies and procedures.
Provide support to the Oregon Psilocybin Services Compliance Team to inspect manufacturers, service centers, and testing lab sites for licensure approval and ongoing compliance.
Collaborate to update and clarify licensing applications, forms and documents to streamline administrative procedure and assist with the customer experience.
What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are many times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232, or additional temporary locations as needed. Work location can be changed at any time at the discretion of the hiring manager.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Four years experience doing administrative research that included compiling and evaluating facts to recommend management action, or decide compliance with program guidelines and regulations. Two of the four years must be above the technical support level.
Note: college-level course work may substitute for experience on the basis of 45-quarter units per year, up to a maximum of three years. (Applicable Associate’s degrees equal 2 years of substitution, a Bachelor’s or higher degree will equal 3 years of substitution.)
Desired Attributes
This position requires a broad understanding of community public relations and the ability to work amicably with a diversity of people and issues. It demands awareness of and sensitivity to the problems and interests of individuals who may be seriously ill or disabled and from diverse ethnic backgrounds. It requires effective communication skills, both written and oral, excellent customer service skills, attention to detail, and the ability to coordinate human and technological resources to meet the objectives of the program.
Experience interviewing people to gather information, taking notes, conducting fact-finding research, writing detailed reports, and documenting information within an electronic system.
Experience explaining, interpreting, and applying rules, laws, and statutes appropriately which requires knowledge of Oregon Revised Statutes and Oregon Administrative Rule, and understanding local and federal government systems and operations.
Demonstrate outstanding verbal and written communication skills with the ability to explain complex technical and regulatory information in an understandable and culturally aware manner to people of diverse backgrounds and lived experience.
Experience in creating and maintaining a work environment that is respectful, values diversity, and promotes inclusion among team members and the people we serve, including experience promoting health equity and centering community.
Ability to work in a team environment, including the willingness to collaborate, share information, and contribute to the team’s success.
Previous experience working with databases, Word, Excel, PowerPoint, SharePoint, and Teams. Typing is required.
Some travel throughout Oregon may be required. Drivers must hold a current valid driver’s license and maintain a good driving record in order to drive.
How to apply:
Complete the online application at oregonjobs.org using job number REQ-128628
Application Deadline:
06/11/2023
Piedmont Environmental Council
45 Horner Street, Warrenton, VA
Position Description
Title: HR & Payroll Specialist
Manager: HR Director
Location: Warrenton, VA
Job Classification: Full Time Non-Exempt
Introduction
The Piedmont Environmental Council (PEC) is a 501(c)(3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks.
Description
The Piedmont Environmental Council (PEC) is seeking to hire an HR & Payroll Specialist to work in our headquarters office in Warrenton, VA. This individual will provide basic support to the HR Department in day-to-day functions including timesheet proofing and payroll processing, assisting new staff in benefit enrollments, personnel record filing and various tracking and reporting functions. PEC has a staff of 50 employees and a broad offering of benefits.
Areas of Responsibility
Proof biweekly timesheet entries for completeness in coding and process payroll.
Upload journal entries for payroll to the General Ledger and prepare monthly fringe benefit allocation journal entry.
Update payroll for any changes in employee deductions and create new employee records in payroll.
Maintain all personnel files.
Prepare bank reconciliations and key recurring charges related to automatic payments.
Assist employees during the annual open enrollment process for benefits.
Transmit electronic payments and data on HSA and FSA accounts.
Review benefit insurance bills monthly for accuracy.
Prepare reports as needed
Interact with all PEC staff on HR and benefits matters and occasional interaction with members of the Board and donors
Qualifications
Experience processing payroll through an automated system
Experience with and a basic understanding of employee benefits
Excellent Excel skills and knowledge of Microsoft Office products
Attention to detail and accuracy
Ability to work independently after initial instruction
Ability to learn the GL chart of accounts and a complex list of cost centers and assign expenses in an accurate manner
Ability to prioritize among competing demands (with direction)
Ability to lift light objects in an office setting (such as a carton of paper)
Associates Degree preferred but significant experience can be substituted for some education
Knowledge of QuickBooks Online or similar financial software preferred
Experience in a nonprofit setting preferred
Compensation
Salary range is $25.00 to $30.00 per hour (the equivalent of $52,000 to $62,400 annually) , commensurate with experience.
Benefits
PEC offers an outstanding and robust benefits package including:
Two health plans (89.75% employer paid premium for employee only on high-deductible plan, 85% employer paid for added dependents on high-deductible plan)
Dental and Vision insurance plans
Short & Long Term Disability*
Group Term Life*
Accident, Critical Illness & Hospital Indemnity insurances*
HSA account (with employer match up to $750 per year)
FSA accounts (health & dependent)
403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
12 paid holidays
PTO leave - 24 days per year, accrued each pay period
1 day per year of paid leave to volunteer at another non-profit or charitable cause
Salary Continuation Leave for employee or family illness (including maternity and paternity) - from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
Paid Bereavement, Jury Duty and Military Service Training leave
Cell Phone Reimbursement up to $75 per month
Travel Expense Reimbursement
Hybrid work environment and Flexible Work Schedules
Professional Development support
Payment for relevant licenses & professional membership fees.
*Indicates that this insurance premium is 100% paid by PEC for employee’s coverage.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org . Resume reviews begin immediately.
The Piedmont Environmental Council is proud to be an equal opportunity employer. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge of our organization. Diversity of experience and skills, combined with passion, is key to our organizational identity.
If selected for this position, a background check will be conducted upon your acceptance.
Reasonable ADA accommodations will be made upon request.
Feb 22, 2023
Full time
Position Description
Title: HR & Payroll Specialist
Manager: HR Director
Location: Warrenton, VA
Job Classification: Full Time Non-Exempt
Introduction
The Piedmont Environmental Council (PEC) is a 501(c)(3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks.
Description
The Piedmont Environmental Council (PEC) is seeking to hire an HR & Payroll Specialist to work in our headquarters office in Warrenton, VA. This individual will provide basic support to the HR Department in day-to-day functions including timesheet proofing and payroll processing, assisting new staff in benefit enrollments, personnel record filing and various tracking and reporting functions. PEC has a staff of 50 employees and a broad offering of benefits.
Areas of Responsibility
Proof biweekly timesheet entries for completeness in coding and process payroll.
Upload journal entries for payroll to the General Ledger and prepare monthly fringe benefit allocation journal entry.
Update payroll for any changes in employee deductions and create new employee records in payroll.
Maintain all personnel files.
Prepare bank reconciliations and key recurring charges related to automatic payments.
Assist employees during the annual open enrollment process for benefits.
Transmit electronic payments and data on HSA and FSA accounts.
Review benefit insurance bills monthly for accuracy.
Prepare reports as needed
Interact with all PEC staff on HR and benefits matters and occasional interaction with members of the Board and donors
Qualifications
Experience processing payroll through an automated system
Experience with and a basic understanding of employee benefits
Excellent Excel skills and knowledge of Microsoft Office products
Attention to detail and accuracy
Ability to work independently after initial instruction
Ability to learn the GL chart of accounts and a complex list of cost centers and assign expenses in an accurate manner
Ability to prioritize among competing demands (with direction)
Ability to lift light objects in an office setting (such as a carton of paper)
Associates Degree preferred but significant experience can be substituted for some education
Knowledge of QuickBooks Online or similar financial software preferred
Experience in a nonprofit setting preferred
Compensation
Salary range is $25.00 to $30.00 per hour (the equivalent of $52,000 to $62,400 annually) , commensurate with experience.
Benefits
PEC offers an outstanding and robust benefits package including:
Two health plans (89.75% employer paid premium for employee only on high-deductible plan, 85% employer paid for added dependents on high-deductible plan)
Dental and Vision insurance plans
Short & Long Term Disability*
Group Term Life*
Accident, Critical Illness & Hospital Indemnity insurances*
HSA account (with employer match up to $750 per year)
FSA accounts (health & dependent)
403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
12 paid holidays
PTO leave - 24 days per year, accrued each pay period
1 day per year of paid leave to volunteer at another non-profit or charitable cause
Salary Continuation Leave for employee or family illness (including maternity and paternity) - from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
Paid Bereavement, Jury Duty and Military Service Training leave
Cell Phone Reimbursement up to $75 per month
Travel Expense Reimbursement
Hybrid work environment and Flexible Work Schedules
Professional Development support
Payment for relevant licenses & professional membership fees.
*Indicates that this insurance premium is 100% paid by PEC for employee’s coverage.
Application Process
To apply, please email your resume and cover letter to apply@pecva.org . Resume reviews begin immediately.
The Piedmont Environmental Council is proud to be an equal opportunity employer. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge of our organization. Diversity of experience and skills, combined with passion, is key to our organizational identity.
If selected for this position, a background check will be conducted upon your acceptance.
Reasonable ADA accommodations will be made upon request.
Org. Setting and Reporting
This position is located in the Engineering Support Section (ESS), Sourcing Support Service in the Logistics Division, Office of Supply Chain Management, Department of Operational Support (DOS) at Headquarters. The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Umoja Coordination Service, Global Service Centre and the Enabling and Outreach Service. The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. The incumbent will report to the Chief of Sourcing Support Service or designated official.
Responsibilities
Within delegated authority, the Chief, Engineering Support Section (ESS) will be responsible for the following duties: • Directs the work of the Section, manages its resources and exercises supervisory control over the professional execution of the work carried out within ESS, ensuring that missions' engineering support requirements are met in accordance with established policies, procedures and standards in the most efficient and expeditious manner. • Oversees and coordinates the Section's ongoing support activities by directing responses to operational requirements, defining issues and means, taking decisions and rendering advice on the resolution of complex engineering support problems of great intricacy, monitoring/following-up on matters for which the Section has responsibility and approving all outgoing correspondence. • Establishes a broad range of performance goals (short- and long-term) and improvement projects for the Engineering Support Section to enhance responsiveness and efficiency of the engineering support to field missions, and monitors their implementation and related achievements. • Ensures the timely and responsive implementation of the Performance Appraisal System (PAS) within the Section and provides general guidance and counseling to the staff of the Section as necessary. • Provides general engineering policy guidance, technical support and specialist advice on the complex, multi-faceted civilian and military engineering support activities, such as vertical and horizontal construction projects; buildings management activities; technical services including maintenance, repair and rehabilitation programmes; engineering contracts such as specialized support services; and the acquisition of engineering/construction related equipment goods and related assets. • Establishes and manages a portfolio of contracts to meet engineering related requirements in accordance with established policies, developed programmes and category management strategies, with a total value in excess of US$ 160 million annually. • Supports the overall management and control of UN-owned facilities, infrastructure and engineering equipment, which involves asset redistribution, establishment of types and quantities of engineering assets to be kept on stockpile and decisions on priorities for engineering assets required by field missions. • Undertakes periodic inspection visits to field missions to remain current on problems and features of the construction, building management and military (combat) engineering related support operations. • Develops strategy and direction for the engineering support in field missions, determines corresponding support concepts and generic resource requirements, entailing the formulation or updating of policies, procedures and practices, including, but not limited to the development of improved-programming methods, the updating of engineering related documentation contained in the logistics directives and other field operations related manuals, and the collaboration in developing better contracting policies and contracts management procedures. • Oversees the development, implementation and up-dating of comprehensive guidelines and contingency plans on the engineering support in field missions, such as accommodation and other engineering standards, scales of issue, standardization of equipment, property control, memoranda of understanding, guidelines to troop contributing countries and Letters of Assist, and liaises on these issues with the counterparts in field missions, DOS and other Departments within the Secretariat. • Initiates, in liaison with other Divisions and Services of the Office of Supply Chain Management and counterparts in other Departments and UN Agencies, the long-range development planning for an efficient establishment, sustainment and liquidation of prospective UN peace-keeping or other missions and directs the formulation of corresponding master plans and procedures pertaining to engineering support aspects. • Deputizes for the Service Chief during absences. • Approves draft response to internal and external Audit notes, observations, or management letters on issues under the purview of the Section. Initiates remedial action as required. • Maintains close contacts or liaison with other offices in and outside of the Secretariat to ensure free exchange of information and provision of full assistance and co-operation on engineering and related support matters in connection with peace-keeping and other field mission activities. • Participates in initial, periodic and exit discussions and briefings with SRSGs, Force Commanders, Chief Military Observers, Chiefs of Staff, Chief Administrative Officers (CAO/DOA) and other senior officials of peace-keeping and other field missions. • Liaises with Executive Office (HQCSS) on matters relating to the Section's resource requirements such as staffing, personnel administration, equipment and supplies.
Competencies
• Professionalism: Ability to apply engineering skills and to participate in engineering projects, including preparation of requirements, research of data and implement innovative solutions. Ability to identify and analyze engineering data of significant depth and complexity. Ability to manage resources, coordinate and monitor progress and results. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Managerial Competencies • Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent degree) in civil, mechanical or electrical engineering, Supply Chain Management or other related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
• A minimum of 10 years of progressively responsible experience in engineering, supply chain management, logistics planning, contract management, or related field is required. • A minimum of 2 years of practical experience in the planning and support of field operations (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable. • Supervisory experience and project management for large complex engineering projects is desirable. • Experience in developing and measuring performance indicators for engineering projects is desirable. • Experience in the development and implementation of innovative engineering solutions, including renewable energy solutions, is desirable. • Experience in research and development of sourcing solutions for engineering requirements, including establishing long term agreements is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
• This position is temporarily available as soon as possible for six months, with a possibility of an extension. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Apr 19, 2022
Seasonal
Org. Setting and Reporting
This position is located in the Engineering Support Section (ESS), Sourcing Support Service in the Logistics Division, Office of Supply Chain Management, Department of Operational Support (DOS) at Headquarters. The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions. The Office of Supply Chain Management includes the Office of the Assistant Secretary-General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Umoja Coordination Service, Global Service Centre and the Enabling and Outreach Service. The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment. The incumbent will report to the Chief of Sourcing Support Service or designated official.
Responsibilities
Within delegated authority, the Chief, Engineering Support Section (ESS) will be responsible for the following duties: • Directs the work of the Section, manages its resources and exercises supervisory control over the professional execution of the work carried out within ESS, ensuring that missions' engineering support requirements are met in accordance with established policies, procedures and standards in the most efficient and expeditious manner. • Oversees and coordinates the Section's ongoing support activities by directing responses to operational requirements, defining issues and means, taking decisions and rendering advice on the resolution of complex engineering support problems of great intricacy, monitoring/following-up on matters for which the Section has responsibility and approving all outgoing correspondence. • Establishes a broad range of performance goals (short- and long-term) and improvement projects for the Engineering Support Section to enhance responsiveness and efficiency of the engineering support to field missions, and monitors their implementation and related achievements. • Ensures the timely and responsive implementation of the Performance Appraisal System (PAS) within the Section and provides general guidance and counseling to the staff of the Section as necessary. • Provides general engineering policy guidance, technical support and specialist advice on the complex, multi-faceted civilian and military engineering support activities, such as vertical and horizontal construction projects; buildings management activities; technical services including maintenance, repair and rehabilitation programmes; engineering contracts such as specialized support services; and the acquisition of engineering/construction related equipment goods and related assets. • Establishes and manages a portfolio of contracts to meet engineering related requirements in accordance with established policies, developed programmes and category management strategies, with a total value in excess of US$ 160 million annually. • Supports the overall management and control of UN-owned facilities, infrastructure and engineering equipment, which involves asset redistribution, establishment of types and quantities of engineering assets to be kept on stockpile and decisions on priorities for engineering assets required by field missions. • Undertakes periodic inspection visits to field missions to remain current on problems and features of the construction, building management and military (combat) engineering related support operations. • Develops strategy and direction for the engineering support in field missions, determines corresponding support concepts and generic resource requirements, entailing the formulation or updating of policies, procedures and practices, including, but not limited to the development of improved-programming methods, the updating of engineering related documentation contained in the logistics directives and other field operations related manuals, and the collaboration in developing better contracting policies and contracts management procedures. • Oversees the development, implementation and up-dating of comprehensive guidelines and contingency plans on the engineering support in field missions, such as accommodation and other engineering standards, scales of issue, standardization of equipment, property control, memoranda of understanding, guidelines to troop contributing countries and Letters of Assist, and liaises on these issues with the counterparts in field missions, DOS and other Departments within the Secretariat. • Initiates, in liaison with other Divisions and Services of the Office of Supply Chain Management and counterparts in other Departments and UN Agencies, the long-range development planning for an efficient establishment, sustainment and liquidation of prospective UN peace-keeping or other missions and directs the formulation of corresponding master plans and procedures pertaining to engineering support aspects. • Deputizes for the Service Chief during absences. • Approves draft response to internal and external Audit notes, observations, or management letters on issues under the purview of the Section. Initiates remedial action as required. • Maintains close contacts or liaison with other offices in and outside of the Secretariat to ensure free exchange of information and provision of full assistance and co-operation on engineering and related support matters in connection with peace-keeping and other field mission activities. • Participates in initial, periodic and exit discussions and briefings with SRSGs, Force Commanders, Chief Military Observers, Chiefs of Staff, Chief Administrative Officers (CAO/DOA) and other senior officials of peace-keeping and other field missions. • Liaises with Executive Office (HQCSS) on matters relating to the Section's resource requirements such as staffing, personnel administration, equipment and supplies.
Competencies
• Professionalism: Ability to apply engineering skills and to participate in engineering projects, including preparation of requirements, research of data and implement innovative solutions. Ability to identify and analyze engineering data of significant depth and complexity. Ability to manage resources, coordinate and monitor progress and results. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Managerial Competencies • Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent degree) in civil, mechanical or electrical engineering, Supply Chain Management or other related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
• A minimum of 10 years of progressively responsible experience in engineering, supply chain management, logistics planning, contract management, or related field is required. • A minimum of 2 years of practical experience in the planning and support of field operations (inclusive of peacekeeping operations, special political missions, agencies, funds and programmes), or other similar international organizations is desirable. • Supervisory experience and project management for large complex engineering projects is desirable. • Experience in developing and measuring performance indicators for engineering projects is desirable. • Experience in the development and implementation of innovative engineering solutions, including renewable energy solutions, is desirable. • Experience in research and development of sourcing solutions for engineering requirements, including establishing long term agreements is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
• This position is temporarily available as soon as possible for six months, with a possibility of an extension. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Job Summary
The City of Bellevue is a dynamic, international and multicultural, future-focused, diversity-driven, high-performing city. The city invests in its employees and encourages and rewards employee growth and development. We build on our commonalities and our differences. Bellevue is noted for its diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. Livability.com ranked Bellevue number 14 on its 2015 Top 100 Best Places to Live.
As Bellevue has shifted from a small suburb to a burgeoning city, there has been a necessary increase in work, focus, policy development, and regional collaboration on human services, as the portion of our population who are homeless, low- or moderate-income, and facing other crises requiring human services support has multiplied. Bellevue’s role in human services is defined as planner, funder, and convener to ensure that the basic survival needs of residents are met, support systems are in place, and that low- and moderate-income people are provided opportunities to succeed.
This position is responsible for managing the Human Services Division in developing and implementing city-wide and region-wide human service plans. This requires collaboration with other city departments, the Human Services Commission, regional jurisdictions, and the public. Responsible for supervising, assigning, leading, motivating, and reviewing the work of up to 9 staff, including human services planners and coordinators, contract coordinator, administrative staff, and a home repair specialist. Oversees more than an average of $10 million per year in human services contracts. Performs advanced research, analysis, interpretation, and development of plans and policies related to the mission of the Human Services Division. Provides strategic thinking on a regional perspective in support of the department’s and city’s human services work.
If you have a passion for your community and want to make a positive impact, then join us as our Human Services Manager.
**This position was reposted on 11/22/21.
Essential Duties and Responsibilities
Provides strategic guidance and expertise to the city’s work on Human Services, including data research and analysis, cross-departmental collaboration, regional collaboration with other jurisdictions (Eastside providers, King County, King County Regional Homelessness Authority) and regional human services providers (e.g., shelters, food providers, behavioral health providers). This includes:
Providing vision, leadership, and direction in the development of short- and long-range plans for human services.
Coordinating division activities with other departments, jurisdictions and agencies as needed.
Providing professional planning and human services advice to supervisors and other officials.
Oversees a team of professional staff who monitor and provide technical assistance for more than $10m in contracts, are responsible for the Bellevue Human Services Needs Assessment, oversee CDBG funds as the only Eastside entitlement city, oversee the pooled contracts for the majority of Eastside jurisdictions, and operate the only Eastside Home Repair Program. Staff also serve on cross-departmental and regional teams providing subject matter expertise. This includes:
Determining work procedures, preparing work schedules, and expediting workflow.
Studying and standardizing procedures to improve efficiency and effectiveness of operations.
Managing and supervising human services activities to achieve goals within available resources.
Planning and organizing workloads and staff assignments.
Hiring, training, motivating, and evaluating assigned staff.
Reviewing progress and directing changes as needed.
Assuring effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Issuing written and oral instructions.
Assigning duties and examines work for accuracy, neatness, and conformance with regulations, policies, and procedures.
Developing guidelines and standards for staff.
Conducting performance reviews and mentoring staff.
Being accountable for all projects reviewed and approved and other work performed by team members.
Public engagement and presentations, occurring during the day and evening, including to the Human Services Commission, Public Hearings, and City Council. This includes:
Making private and public presentations to supervisors, boards, commissions, civic groups, and the general public, and participates in regional forums.
Communicating official plans, policies, and procedures to staff and the general public.
Oversees and manages a budget that contains both internal spending and more than an average of $10m per year in external contracts that impact the entire region. This includes:
Preparing annual budget requests.
Assuring that assigned areas of responsibility are performed within timeline/budget.
Performing cost control activities, monitors revenues and expenditures in assigned area to assure sound fiscal control and prepares annual budget requests.
Ensuring effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Systemic Equity review and improvements: works internally and regionally to assess practices, policies, and funding related to human services to ensure equity and anti-racism are centered. This includes:
Meeting with regional partners including jurisdictions and providers to review funding processes and policies
Facilitating cross-jurisdiction training for Human Services Commission on equity and funding with equity.
Data Gathering, Analysis and Policy Recommendations: division conducts Bellevue’s Human Services Needs Assessment, provides recommendations to Council, CMO and other departments on human services policy decisions and strategy. This includes:
Gathering, interpreting, and preparing data for studies, reports, and recommendations.
Compiling and analyzing demographic data, service outputs, and service outcome data.
SUPERVISION RECEIVED AND EXERCISED:
Works under the general supervision of Assistant Director of Parks and Community Services.
Exercises supervision over Human Services Staff either directly or through subordinate supervisors, as assigned.
Qualifications
KNOWLEDGE SKILLS AND ABILITIES:
Knowledge of federal, state, county and local human/social service organizations, programs and services, funding sources and applicable laws and regulations.
Knowledge of principles and practices of public administration.
Knowledge of principles and practices of program planning and evaluation. Knowledge of principles and practices of supervision and personnel administration. Ability to evaluate program performance(s) in relation to human service needs.
Ability to develop human service plans and strategy documents.
Ability to communicate orally in the English language with customers, clients, and the public using a telephone, and in group and face-to-face, one-to-one settings.
Ability to produce planning and other documents written in the English language using proper sentence structure, punctuation, grammar, and spelling.
Ability to comprehend, analyze and make inferences from written material. Ability to perform a broad range of supervisory responsibilities over others.
Ability to observe, compare or monitor data to determine compliance with contractual requirements.
Ability to work cooperatively with others.
Ability to review or check the work products of others to ensure conformance to standards.
EDUCATION AND EXPERIENCE:
Graduation from an accredited four-year college or university with a degree in public administration, social work, social/human sciences, or other related field. Master’s degree in social work or related field preferred.
5 years experience directing or leading staff. 10+ years preferred.
Five or more years of progressively responsible related experience in the management of community and social services. 10+ years preferred.
Knowledge and experience of human service funding processes, including experience with federal funds.
Demonstrated commitment to equitable and anti-racist practices in human services, and expertise in leading others in equitable anti-racist practices and systems change.
Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
Other
WORK ENVIRONMENT/PHYSICAL DEMANDS: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to push, pull, lift, and/or carry up to 20 pounds.
The noise level in the work environment is usually moderately quiet while in the office and moderately loud when in the field.
For further information about this position, please contact Toni Esparza via email at tesparza@bellevuewa.gov or at 425-452-5379 . For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.
At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and being a part of the community vision. Our people bring unique skills and qualities to the table, embrace the values of honesty, accountability and commitment to service, and take pride in the work they do. You'll work in an environment where being innovative, collaborative, and future focused are the status quo. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exiting place to work, live, and explore. Have we piqued your interest yet? Come join our team! All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at 425-452-6838. Bellevue is doing its part to reduce the spread of COVID-19 and remains committed to the health and safety of its employees. The work associated with this position may be performed remotely, either full-time or part-time, in compliance with the Governor's Safe Start guidance and the department's telework agreement. There may be situations where the employee is required to physically report to city facilities. Employees reporting to work onsite need to follow safety precautions and procedures as required by the city. ** Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.**
Nov 22, 2021
Full time
Job Summary
The City of Bellevue is a dynamic, international and multicultural, future-focused, diversity-driven, high-performing city. The city invests in its employees and encourages and rewards employee growth and development. We build on our commonalities and our differences. Bellevue is noted for its diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. Livability.com ranked Bellevue number 14 on its 2015 Top 100 Best Places to Live.
As Bellevue has shifted from a small suburb to a burgeoning city, there has been a necessary increase in work, focus, policy development, and regional collaboration on human services, as the portion of our population who are homeless, low- or moderate-income, and facing other crises requiring human services support has multiplied. Bellevue’s role in human services is defined as planner, funder, and convener to ensure that the basic survival needs of residents are met, support systems are in place, and that low- and moderate-income people are provided opportunities to succeed.
This position is responsible for managing the Human Services Division in developing and implementing city-wide and region-wide human service plans. This requires collaboration with other city departments, the Human Services Commission, regional jurisdictions, and the public. Responsible for supervising, assigning, leading, motivating, and reviewing the work of up to 9 staff, including human services planners and coordinators, contract coordinator, administrative staff, and a home repair specialist. Oversees more than an average of $10 million per year in human services contracts. Performs advanced research, analysis, interpretation, and development of plans and policies related to the mission of the Human Services Division. Provides strategic thinking on a regional perspective in support of the department’s and city’s human services work.
If you have a passion for your community and want to make a positive impact, then join us as our Human Services Manager.
**This position was reposted on 11/22/21.
Essential Duties and Responsibilities
Provides strategic guidance and expertise to the city’s work on Human Services, including data research and analysis, cross-departmental collaboration, regional collaboration with other jurisdictions (Eastside providers, King County, King County Regional Homelessness Authority) and regional human services providers (e.g., shelters, food providers, behavioral health providers). This includes:
Providing vision, leadership, and direction in the development of short- and long-range plans for human services.
Coordinating division activities with other departments, jurisdictions and agencies as needed.
Providing professional planning and human services advice to supervisors and other officials.
Oversees a team of professional staff who monitor and provide technical assistance for more than $10m in contracts, are responsible for the Bellevue Human Services Needs Assessment, oversee CDBG funds as the only Eastside entitlement city, oversee the pooled contracts for the majority of Eastside jurisdictions, and operate the only Eastside Home Repair Program. Staff also serve on cross-departmental and regional teams providing subject matter expertise. This includes:
Determining work procedures, preparing work schedules, and expediting workflow.
Studying and standardizing procedures to improve efficiency and effectiveness of operations.
Managing and supervising human services activities to achieve goals within available resources.
Planning and organizing workloads and staff assignments.
Hiring, training, motivating, and evaluating assigned staff.
Reviewing progress and directing changes as needed.
Assuring effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Issuing written and oral instructions.
Assigning duties and examines work for accuracy, neatness, and conformance with regulations, policies, and procedures.
Developing guidelines and standards for staff.
Conducting performance reviews and mentoring staff.
Being accountable for all projects reviewed and approved and other work performed by team members.
Public engagement and presentations, occurring during the day and evening, including to the Human Services Commission, Public Hearings, and City Council. This includes:
Making private and public presentations to supervisors, boards, commissions, civic groups, and the general public, and participates in regional forums.
Communicating official plans, policies, and procedures to staff and the general public.
Oversees and manages a budget that contains both internal spending and more than an average of $10m per year in external contracts that impact the entire region. This includes:
Preparing annual budget requests.
Assuring that assigned areas of responsibility are performed within timeline/budget.
Performing cost control activities, monitors revenues and expenditures in assigned area to assure sound fiscal control and prepares annual budget requests.
Ensuring effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Systemic Equity review and improvements: works internally and regionally to assess practices, policies, and funding related to human services to ensure equity and anti-racism are centered. This includes:
Meeting with regional partners including jurisdictions and providers to review funding processes and policies
Facilitating cross-jurisdiction training for Human Services Commission on equity and funding with equity.
Data Gathering, Analysis and Policy Recommendations: division conducts Bellevue’s Human Services Needs Assessment, provides recommendations to Council, CMO and other departments on human services policy decisions and strategy. This includes:
Gathering, interpreting, and preparing data for studies, reports, and recommendations.
Compiling and analyzing demographic data, service outputs, and service outcome data.
SUPERVISION RECEIVED AND EXERCISED:
Works under the general supervision of Assistant Director of Parks and Community Services.
Exercises supervision over Human Services Staff either directly or through subordinate supervisors, as assigned.
Qualifications
KNOWLEDGE SKILLS AND ABILITIES:
Knowledge of federal, state, county and local human/social service organizations, programs and services, funding sources and applicable laws and regulations.
Knowledge of principles and practices of public administration.
Knowledge of principles and practices of program planning and evaluation. Knowledge of principles and practices of supervision and personnel administration. Ability to evaluate program performance(s) in relation to human service needs.
Ability to develop human service plans and strategy documents.
Ability to communicate orally in the English language with customers, clients, and the public using a telephone, and in group and face-to-face, one-to-one settings.
Ability to produce planning and other documents written in the English language using proper sentence structure, punctuation, grammar, and spelling.
Ability to comprehend, analyze and make inferences from written material. Ability to perform a broad range of supervisory responsibilities over others.
Ability to observe, compare or monitor data to determine compliance with contractual requirements.
Ability to work cooperatively with others.
Ability to review or check the work products of others to ensure conformance to standards.
EDUCATION AND EXPERIENCE:
Graduation from an accredited four-year college or university with a degree in public administration, social work, social/human sciences, or other related field. Master’s degree in social work or related field preferred.
5 years experience directing or leading staff. 10+ years preferred.
Five or more years of progressively responsible related experience in the management of community and social services. 10+ years preferred.
Knowledge and experience of human service funding processes, including experience with federal funds.
Demonstrated commitment to equitable and anti-racist practices in human services, and expertise in leading others in equitable anti-racist practices and systems change.
Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
Other
WORK ENVIRONMENT/PHYSICAL DEMANDS: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to push, pull, lift, and/or carry up to 20 pounds.
The noise level in the work environment is usually moderately quiet while in the office and moderately loud when in the field.
For further information about this position, please contact Toni Esparza via email at tesparza@bellevuewa.gov or at 425-452-5379 . For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.
At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and being a part of the community vision. Our people bring unique skills and qualities to the table, embrace the values of honesty, accountability and commitment to service, and take pride in the work they do. You'll work in an environment where being innovative, collaborative, and future focused are the status quo. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exiting place to work, live, and explore. Have we piqued your interest yet? Come join our team! All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at 425-452-6838. Bellevue is doing its part to reduce the spread of COVID-19 and remains committed to the health and safety of its employees. The work associated with this position may be performed remotely, either full-time or part-time, in compliance with the Governor's Safe Start guidance and the department's telework agreement. There may be situations where the employee is required to physically report to city facilities. Employees reporting to work onsite need to follow safety precautions and procedures as required by the city. ** Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.**
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 Vaccination ” in the subject line.
Keeping Washington Clean and Evergreen The Hazardous Waste & Toxics Reduction Program within the Department of Ecology is looking to fill an Administrative Assistant 3 position. This position is located in our Headquarters Office in Lacey, WA . In this position, you will support a diverse team of technical professionals working to reduce the impacts of toxic chemical pollution. You will be the administrative assistant for the Pollution Prevention and Regulatory Assistance section, providing support for the section team, as well as coordinating with the program's administrative leadership team. T he mission of the HWTR Program is to protect Washington’s residents and environment by reducing the use of toxic chemicals, safely managing dangerous waste, preventing new contaminated sites, and cleaning up contamination. The HWTR vision is to be national leaders in minimizing and eliminating the impacts of toxic chemicals and hazardous waste. Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing. Application Timeline: This position will remain open until filled, with an initial screening date of November 29, 2021. In order to be considered for initial screening, please submit an application on or before November 28, 2021. The agency reserves the right to make an appointment any time after the initial screening date.
Duties
About our team:
Our team helps enforce Washington's toxics laws, including the Dangerous Waste regulations that many businesses need to comply with. We also offer technical assistance to businesses to reduce or eliminate their use of hazardous chemicals, work to identify safer chemical alternatives, support the development of green chemistry, and test consumer products for toxic chemicals. There is growing public health concern regarding the use of everyday consumer products that contain harmful chemicals. In fact, the largest source of chemical pollution is not coming from point sources like smokestacks or sewer pipes, but from the combined slow and steady release of chemicals from consumer products. Within the Pollution Prevention and Regulatory Assistance Section, we identify these chemicals in consumer products, and promote safer alternatives. What you'll do:
Provide administrative support to the Section Manager, three Unit Supervisors, and the section's staff. This includes coordinating staff activities, managing the Section Manager’s calendar, and resolving scheduling issues.
Schedule and coordinate meetings, including Webinars and virtual events.
Collaborate and consult with other administrative and secretarial staff to ensure processes are consistent across the program.
Develop budget estimates and monitor budget status for contracts and purchasing services, printing and invoices, memberships, and other goods and services.
Manage the section's administrative business practices, such as interpreting and applying agency policies to the work of the section, and communicating changes to staff.
Work with the HWTR Contracting Specialist to track and organize Decisions to Contract for the section.
Proofread, edit and draft emails, letters, forms and other materials.
Serve as the liaison between the Section Manager and the HWTR Public Disclosure Coordinator, and provide electronic and paper documents in response to public disclosure requests on the Section Manager's behalf.
Serve as a liaison between the Section Manager and staff, relaying assignments and requesting status updates.
Provide back-up to the HWTR-HQ Administrative Team, which includes the Secretary Supervisor, Secretary Senior, and Records and Information Management Coordinator.
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Option 1:
Four (4) years of education and/ or experience:
Education : in business administration, public administration or closely allied field.
Experience : in clerical, secretarial, bookkeeping, or general administrative office work.
Experience may include a combination of the following:
Proofreading, editing, and drafting emails, letters, forms, and other materials
Assisting with scheduling or coordinating meetings and other events
Answering phones and directing callers to the appropriate staff
Managing multiple calendars and/or schedules
Reviewing contracts and invoices for accuracy
Option 2:
A Bachelor’s degree in business administration, public administration or closely allied field.
Option 3:
One (1) year of experience as an Administrative Assistant 2 at the Department of Ecology.
All experience and education combinations that meet the requirements for this position: Possible Combinations | C ollege credit hours or degree | Y ears of required experience
Combination 1 | High school diploma or equivalent. | 4 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 years of experience
Combination 5 | A Bachelor's Degree or above | No experience Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience managing Outlook Calendars for two or more people.
Experience with records retention and data management.
At least one year of experience in reception.
Experience using and providing support for staff with virtual meeting platforms such as Zoom, MS Teams, or other teleconferencing software.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Myles Perkins at: Myles.Perkins@ecy.wa.gov. Please do not contact Myles to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Nov 08, 2021
Full time
Per Governor Inslee’s Proclamation 21-14.2 (Download PDF reader) , Washington State employees must be fully vaccinated against COVID-19. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process, prior to their start date. Requests for medical and religious exemptions will be considered. If you have questions, please contact Careers@ecy.wa.gov with “ COVID-19 Vaccination ” in the subject line.
Keeping Washington Clean and Evergreen The Hazardous Waste & Toxics Reduction Program within the Department of Ecology is looking to fill an Administrative Assistant 3 position. This position is located in our Headquarters Office in Lacey, WA . In this position, you will support a diverse team of technical professionals working to reduce the impacts of toxic chemical pollution. You will be the administrative assistant for the Pollution Prevention and Regulatory Assistance section, providing support for the section team, as well as coordinating with the program's administrative leadership team. T he mission of the HWTR Program is to protect Washington’s residents and environment by reducing the use of toxic chemicals, safely managing dangerous waste, preventing new contaminated sites, and cleaning up contamination. The HWTR vision is to be national leaders in minimizing and eliminating the impacts of toxic chemicals and hazardous waste. Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embrace the value of people. Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
A wellness program that offers education, fitness classes, and an agency-wide fondness for outdoor meetings.
Opportunities to serve your community and make an impact through meaningful work.
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions. Equity : We champion equity, recognizing that each of us need different things to thrive. Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work. Respect : We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued. During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. Ecology is following current state guidance regarding building occupancy, mask requirements, health screening questions before entry, and social distancing. Application Timeline: This position will remain open until filled, with an initial screening date of November 29, 2021. In order to be considered for initial screening, please submit an application on or before November 28, 2021. The agency reserves the right to make an appointment any time after the initial screening date.
Duties
About our team:
Our team helps enforce Washington's toxics laws, including the Dangerous Waste regulations that many businesses need to comply with. We also offer technical assistance to businesses to reduce or eliminate their use of hazardous chemicals, work to identify safer chemical alternatives, support the development of green chemistry, and test consumer products for toxic chemicals. There is growing public health concern regarding the use of everyday consumer products that contain harmful chemicals. In fact, the largest source of chemical pollution is not coming from point sources like smokestacks or sewer pipes, but from the combined slow and steady release of chemicals from consumer products. Within the Pollution Prevention and Regulatory Assistance Section, we identify these chemicals in consumer products, and promote safer alternatives. What you'll do:
Provide administrative support to the Section Manager, three Unit Supervisors, and the section's staff. This includes coordinating staff activities, managing the Section Manager’s calendar, and resolving scheduling issues.
Schedule and coordinate meetings, including Webinars and virtual events.
Collaborate and consult with other administrative and secretarial staff to ensure processes are consistent across the program.
Develop budget estimates and monitor budget status for contracts and purchasing services, printing and invoices, memberships, and other goods and services.
Manage the section's administrative business practices, such as interpreting and applying agency policies to the work of the section, and communicating changes to staff.
Work with the HWTR Contracting Specialist to track and organize Decisions to Contract for the section.
Proofread, edit and draft emails, letters, forms and other materials.
Serve as the liaison between the Section Manager and the HWTR Public Disclosure Coordinator, and provide electronic and paper documents in response to public disclosure requests on the Section Manager's behalf.
Serve as a liaison between the Section Manager and staff, relaying assignments and requesting status updates.
Provide back-up to the HWTR-HQ Administrative Team, which includes the Secretary Supervisor, Secretary Senior, and Records and Information Management Coordinator.
Qualifications
Required Qualifications: Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.
Option 1:
Four (4) years of education and/ or experience:
Education : in business administration, public administration or closely allied field.
Experience : in clerical, secretarial, bookkeeping, or general administrative office work.
Experience may include a combination of the following:
Proofreading, editing, and drafting emails, letters, forms, and other materials
Assisting with scheduling or coordinating meetings and other events
Answering phones and directing callers to the appropriate staff
Managing multiple calendars and/or schedules
Reviewing contracts and invoices for accuracy
Option 2:
A Bachelor’s degree in business administration, public administration or closely allied field.
Option 3:
One (1) year of experience as an Administrative Assistant 2 at the Department of Ecology.
All experience and education combinations that meet the requirements for this position: Possible Combinations | C ollege credit hours or degree | Y ears of required experience
Combination 1 | High school diploma or equivalent. | 4 years of experience
Combination 2 | 30-59 semester or 45-89 quarter credits. | 3 years of experience
Combination 3 | 60-89 semester or 90-134 quarter credits (AA degree). | 2 years of experience
Combination 4 | 90-119 semester or 135-179 quarter credits. | 1 years of experience
Combination 5 | A Bachelor's Degree or above | No experience Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience managing Outlook Calendars for two or more people.
Experience with records retention and data management.
At least one year of experience in reception.
Experience using and providing support for staff with virtual meeting platforms such as Zoom, MS Teams, or other teleconferencing software.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply. Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
If you need assistance applying for this job, please e-mail careers@ecy.wa.gov . Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format , please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology .
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Three professional references.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable. For Your Privacy: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):
Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources. Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed. Other Information:
If you have specific questions about the position, please email Myles Perkins at: Myles.Perkins@ecy.wa.gov. Please do not contact Myles to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov
Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth *See the Benefits tab in this announcement for more information Student debt: how working for Ecology can help The Department of Ecology is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn , Twitter , Facebook , Instagram or our blog .
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186 . Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388 .
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
The City of Bellevue is a dynamic, international and multicultural, future-focused, diversity-driven, high-performing city. The city invests in its employees and encourages and rewards employee growth and development. We build on our commonalities and our differences. Bellevue is noted for its diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. Livability.com ranked Bellevue number 14 on its 2015 Top 100 Best Places to Live.
As Bellevue has shifted from a small suburb to a burgeoning city, there has been a necessary increase in work, focus, policy development, and regional collaboration on human services, as the portion of our population who are homeless, low- or moderate-income, and facing other crises requiring human services support has multiplied. Bellevue’s role in human services is defined as planner, funder, and convener to ensure that the basic survival needs of residents are met, support systems are in place, and that low- and moderate-income people are provided opportunities to succeed.
This position is responsible for managing the Human Services Division in developing and implementing city-wide and region-wide human service plans. This requires collaboration with other city departments, the Human Services Commission, regional jurisdictions, and the public. Responsible for supervising, assigning, leading, motivating, and reviewing the work of up to 9 staff, including human services planners and coordinators, contract coordinator, administrative staff, and a home repair specialist. Oversees more than an average of $10 million per year in human services contracts. Performs advanced research, analysis, interpretation, and development of plans and policies related to the mission of the Human Services Division. Provides strategic thinking on a regional perspective in support of the department’s and city’s human services work.
If you have a passion for your community and want to make a positive impact, then join us as our Human Services Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provides strategic guidance and expertise to the city’s work on Human Services, including data research and analysis, cross-departmental collaboration, regional collaboration with other jurisdictions (Eastside providers, King County, King County Regional Homelessness Authority) and regional human services providers (e.g., shelters, food providers, behavioral health providers). This includes:
Providing vision, leadership, and direction in the development of short- and long-range plans for human services.
Coordinating division activities with other departments, jurisdictions and agencies as needed.
Providing professional planning and human services advice to supervisors and other officials.
Oversees a team of professional staff who monitor and provide technical assistance for more than $10m in contracts, are responsible for the Bellevue Human Services Needs Assessment, oversee CDBG funds as the only Eastside entitlement city, oversee the pooled contracts for the majority of Eastside jurisdictions, and operate the only Eastside Home Repair Program. Staff also serve on cross-departmental and regional teams providing subject matter expertise. This includes:
Determining work procedures, preparing work schedules, and expediting workflow.
Studying and standardizing procedures to improve efficiency and effectiveness of operations.
Managing and supervising human services activities to achieve goals within available resources.
Planning and organizing workloads and staff assignments.
Hiring, training, motivating, and evaluating assigned staff.
Reviewing progress and directing changes as needed.
Assuring effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Issuing written and oral instructions.
Assigning duties and examines work for accuracy, neatness, and conformance with regulations, policies, and procedures.
Developing guidelines and standards for staff.
Conducting performance reviews and mentoring staff.
Being accountable for all projects reviewed and approved and other work performed by team members.
Public engagement and presentations, occurring during the day and evening, including to the Human Services Commission, Public Hearings, and City Council. This includes:
Making private and public presentations to supervisors, boards, commissions, civic groups, and the general public, and participates in regional forums.
Communicating official plans, policies, and procedures to staff and the general public.
Oversees and manages a budget that contains both internal spending and more than an average of $10m per year in external contracts that impact the entire region. This includes:
Preparing annual budget requests.
Assuring that assigned areas of responsibility are performed within timeline/budget.
Performing cost control activities, monitors revenues and expenditures in assigned area to assure sound fiscal control and prepares annual budget requests.
Ensuring effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Systemic Equity review and improvements: works internally and regionally to assess practices, policies, and funding related to human services to ensure equity and anti-racism are centered. This includes:
Meeting with regional partners including jurisdictions and providers to review funding processes and policies
Facilitating cross-jurisdiction training for Human Services Commission on equity and funding with equity.
Data Gathering, Analysis and Policy Recommendations: division conducts Bellevue’s Human Services Needs Assessment, provides recommendations to Council, CMO and other departments on human services policy decisions and strategy. This includes:
Gathering, interpreting, and preparing data for studies, reports, and recommendations.
Compiling and analyzing demographic data, service outputs, and service outcome data.
SUPERVISION RECEIVED AND EXERCISED:
Works under the general supervision of Assistant Director of Parks and Community Services.
Exercises supervision over Human Services Staff either directly or through subordinate supervisors, as assigned.
KNOWLEDGE SKILLS AND ABILITIES:
Knowledge of federal, state, county and local human/social service organizations, programs and services, funding sources and applicable laws and regulations.
Knowledge of principles and practices of public administration.
Knowledge of principles and practices of program planning and evaluation. Knowledge of principles and practices of supervision and personnel administration. Ability to evaluate program performance(s) in relation to human service needs.
Ability to develop human service plans and strategy documents.
Ability to communicate orally in the English language with customers, clients, and the public using a telephone, and in group and face-to-face, one-to-one settings.
Ability to produce planning and other documents written in the English language using proper sentence structure, punctuation, grammar, and spelling.
Ability to comprehend, analyze and make inferences from written material. Ability to perform a broad range of supervisory responsibilities over others.
Ability to observe, compare or monitor data to determine compliance with contractual requirements.
Ability to work cooperatively with others.
Ability to review or check the work products of others to ensure conformance to standards.
EDUCATION AND EXPERIENCE:
Graduation from an accredited four-year college or university with a degree in public administration, social work, social/human sciences, or other related field. Master’s degree in social work or related field preferred.
5 years experience directing or leading staff. 10+ years preferred.
Five or more years of progressively responsible related experience in the management of community and social services. 10+ years preferred.
Knowledge and experience of human service funding processes, including experience with federal funds.
Demonstrated commitment to equitable and anti-racist practices in human services, and expertise in leading others in equitable anti-racist practices and systems change.
Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
WORK ENVIRONMENT/PHYSICAL DEMANDS: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to push, pull, lift, and/or carry up to 20 pounds.
The noise level in the work environment is usually moderately quiet while in the office and moderately loud when in the field.
For further information about this position, please contact Toni Esparza via email at tesparza@bellevuewa.gov or at 425-452-5379 . For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.
At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and being a part of the community vision. Our people bring unique skills and qualities to the table, embrace the values of honesty, accountability and commitment to service, and take pride in the work they do. You'll work in an environment where being innovative, collaborative, and future focused are the status quo. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exiting place to work, live, and explore. Have we peaked your interest yet? Come join our team! All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at 425-452-6838. Bellevue is doing its part to reduce the spread of COVID-19 and remains committed to the health and safety of its employees. The work associated with this position may be performed remotely, either full-time or part-time, in compliance with the Governor's Safe Start guidance and the department's telework agreement. There may be situations where the employee is required to physically report to city facilities. Employees reporting to work onsite need to follow safety precautions and procedures as required by the city. ** Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.**
Oct 06, 2021
Full time
The City of Bellevue is a dynamic, international and multicultural, future-focused, diversity-driven, high-performing city. The city invests in its employees and encourages and rewards employee growth and development. We build on our commonalities and our differences. Bellevue is noted for its diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. Livability.com ranked Bellevue number 14 on its 2015 Top 100 Best Places to Live.
As Bellevue has shifted from a small suburb to a burgeoning city, there has been a necessary increase in work, focus, policy development, and regional collaboration on human services, as the portion of our population who are homeless, low- or moderate-income, and facing other crises requiring human services support has multiplied. Bellevue’s role in human services is defined as planner, funder, and convener to ensure that the basic survival needs of residents are met, support systems are in place, and that low- and moderate-income people are provided opportunities to succeed.
This position is responsible for managing the Human Services Division in developing and implementing city-wide and region-wide human service plans. This requires collaboration with other city departments, the Human Services Commission, regional jurisdictions, and the public. Responsible for supervising, assigning, leading, motivating, and reviewing the work of up to 9 staff, including human services planners and coordinators, contract coordinator, administrative staff, and a home repair specialist. Oversees more than an average of $10 million per year in human services contracts. Performs advanced research, analysis, interpretation, and development of plans and policies related to the mission of the Human Services Division. Provides strategic thinking on a regional perspective in support of the department’s and city’s human services work.
If you have a passion for your community and want to make a positive impact, then join us as our Human Services Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provides strategic guidance and expertise to the city’s work on Human Services, including data research and analysis, cross-departmental collaboration, regional collaboration with other jurisdictions (Eastside providers, King County, King County Regional Homelessness Authority) and regional human services providers (e.g., shelters, food providers, behavioral health providers). This includes:
Providing vision, leadership, and direction in the development of short- and long-range plans for human services.
Coordinating division activities with other departments, jurisdictions and agencies as needed.
Providing professional planning and human services advice to supervisors and other officials.
Oversees a team of professional staff who monitor and provide technical assistance for more than $10m in contracts, are responsible for the Bellevue Human Services Needs Assessment, oversee CDBG funds as the only Eastside entitlement city, oversee the pooled contracts for the majority of Eastside jurisdictions, and operate the only Eastside Home Repair Program. Staff also serve on cross-departmental and regional teams providing subject matter expertise. This includes:
Determining work procedures, preparing work schedules, and expediting workflow.
Studying and standardizing procedures to improve efficiency and effectiveness of operations.
Managing and supervising human services activities to achieve goals within available resources.
Planning and organizing workloads and staff assignments.
Hiring, training, motivating, and evaluating assigned staff.
Reviewing progress and directing changes as needed.
Assuring effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Issuing written and oral instructions.
Assigning duties and examines work for accuracy, neatness, and conformance with regulations, policies, and procedures.
Developing guidelines and standards for staff.
Conducting performance reviews and mentoring staff.
Being accountable for all projects reviewed and approved and other work performed by team members.
Public engagement and presentations, occurring during the day and evening, including to the Human Services Commission, Public Hearings, and City Council. This includes:
Making private and public presentations to supervisors, boards, commissions, civic groups, and the general public, and participates in regional forums.
Communicating official plans, policies, and procedures to staff and the general public.
Oversees and manages a budget that contains both internal spending and more than an average of $10m per year in external contracts that impact the entire region. This includes:
Preparing annual budget requests.
Assuring that assigned areas of responsibility are performed within timeline/budget.
Performing cost control activities, monitors revenues and expenditures in assigned area to assure sound fiscal control and prepares annual budget requests.
Ensuring effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Systemic Equity review and improvements: works internally and regionally to assess practices, policies, and funding related to human services to ensure equity and anti-racism are centered. This includes:
Meeting with regional partners including jurisdictions and providers to review funding processes and policies
Facilitating cross-jurisdiction training for Human Services Commission on equity and funding with equity.
Data Gathering, Analysis and Policy Recommendations: division conducts Bellevue’s Human Services Needs Assessment, provides recommendations to Council, CMO and other departments on human services policy decisions and strategy. This includes:
Gathering, interpreting, and preparing data for studies, reports, and recommendations.
Compiling and analyzing demographic data, service outputs, and service outcome data.
SUPERVISION RECEIVED AND EXERCISED:
Works under the general supervision of Assistant Director of Parks and Community Services.
Exercises supervision over Human Services Staff either directly or through subordinate supervisors, as assigned.
KNOWLEDGE SKILLS AND ABILITIES:
Knowledge of federal, state, county and local human/social service organizations, programs and services, funding sources and applicable laws and regulations.
Knowledge of principles and practices of public administration.
Knowledge of principles and practices of program planning and evaluation. Knowledge of principles and practices of supervision and personnel administration. Ability to evaluate program performance(s) in relation to human service needs.
Ability to develop human service plans and strategy documents.
Ability to communicate orally in the English language with customers, clients, and the public using a telephone, and in group and face-to-face, one-to-one settings.
Ability to produce planning and other documents written in the English language using proper sentence structure, punctuation, grammar, and spelling.
Ability to comprehend, analyze and make inferences from written material. Ability to perform a broad range of supervisory responsibilities over others.
Ability to observe, compare or monitor data to determine compliance with contractual requirements.
Ability to work cooperatively with others.
Ability to review or check the work products of others to ensure conformance to standards.
EDUCATION AND EXPERIENCE:
Graduation from an accredited four-year college or university with a degree in public administration, social work, social/human sciences, or other related field. Master’s degree in social work or related field preferred.
5 years experience directing or leading staff. 10+ years preferred.
Five or more years of progressively responsible related experience in the management of community and social services. 10+ years preferred.
Knowledge and experience of human service funding processes, including experience with federal funds.
Demonstrated commitment to equitable and anti-racist practices in human services, and expertise in leading others in equitable anti-racist practices and systems change.
Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
WORK ENVIRONMENT/PHYSICAL DEMANDS: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to push, pull, lift, and/or carry up to 20 pounds.
The noise level in the work environment is usually moderately quiet while in the office and moderately loud when in the field.
For further information about this position, please contact Toni Esparza via email at tesparza@bellevuewa.gov or at 425-452-5379 . For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.
At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and being a part of the community vision. Our people bring unique skills and qualities to the table, embrace the values of honesty, accountability and commitment to service, and take pride in the work they do. You'll work in an environment where being innovative, collaborative, and future focused are the status quo. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exiting place to work, live, and explore. Have we peaked your interest yet? Come join our team! All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at 425-452-6838. Bellevue is doing its part to reduce the spread of COVID-19 and remains committed to the health and safety of its employees. The work associated with this position may be performed remotely, either full-time or part-time, in compliance with the Governor's Safe Start guidance and the department's telework agreement. There may be situations where the employee is required to physically report to city facilities. Employees reporting to work onsite need to follow safety precautions and procedures as required by the city. ** Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.**
The Grants Management Operations Director will lead the implementation and execution of BCT’s transition to providing OGM with high-quality grants management services for all HHS/ACF/OHS Regions. This position will also oversee the day-to-day delivery of grants support and grants management activities and manage interactions with the Client. The Grants Management Operations Director will take responsibility for ensuring the team’s production of reliable and high-quality deliverables through effective process management, and quality check and assurance systems, with an eye towards innovation and constant improvements. This is a supervisory position, requiring the Grants Management Operations Director to take responsibility for leading and managing the work, needs, and capacity building of a team of people. Key Responsibilities [1] : Transition Leadership
Oversee smooth transition of all Head Start grants specialist roles from existing regional OHS structure to national OGM structure
Ensure transition is performed efficiently, accurately, on-time, and in compliance with contractual requirements; supervise staff assigned to the transition
Ensure Weekly Progress Report outlining the expenditures, billings, progress, status, and any problems/ issues encountered as part of the transition is submitted
Contribute to development of and lead implementation, execution and regular updates of:
the transition of prior contract arrangements to new contract arrangements (where applicable), including but not limited to staff, policies and procedures, required metrics and statistics, government equipment and security materials, etc.
Program Management Plan (PMP) ensuring activities are managed in a sound, reasonable way through control policies and procedures, that follow GAAP, and standard industry practices for project administration, execution and tracking
Quality Control Plan (QCP), ensuring compliance with quality standards established and that all deliverables are acceptable prior to delivery to the client
Project Leadership
Plan, execute, monitor and modify the work and processes via a detailed plan; assume responsibility for deliverables and results
Track and manage all work-related activities, timelines, resources, outcomes, etc.
Ensure systems and procedures are in place to support the full functionality of project activities
Develop a clear and well-defined quality assurance and control plan which includes reporting and corrective action instructions.
Identify opportunities for improvements and innovation in all project plans, activities and systems; confirm alignment with client expectations when appropriate and implement
Develop a clear and well-defined communication plan that considers all stakeholders; communicate regularly with the client to ensure quality and service delivery meets expectations
Ensure timely and accurate report preparation as required or requested
Supervisory Leadership
Ensure staff understand their duties and are aware of performance expectations and deadlines
Monitor staff productivity and work quality; provide regular on-going and constructive feedback, and supportive coaching; build capacity where needed
Build and model a team mentality, inspiring a shared vision across locations
Lead, challenge and inspire staff, support and nurture growth
Be open to and receive complaints; resolve problems and involve senior leaders and Human Resources as needed or required
Participate in the staff hiring, training and performance evaluation processes
Ensure adherence to legal, BCT, and Client policies and procedures; involve senior leaders and/or Human Resources in matters requiring disciplinary or legal action.
Perform other reasonable tasks as assigned by management in support of BCT’s goals and objectives. Experience, Knowledge, Skills & Abilities:
Experience and knowledge in the administration of federal discretionary grants, particularly grants funded under ACF; hands-on Federal Grants Management experience desired; Office of Head Start grants management experience a plus
Master of Business Administration from an accredited university or college, OR 3 to 5 years of demonstrated business management experience; experience and knowledge of automated financial program information systems a plus
10 years’ professional experience managing client services projects that required project management, change management and process management
6 years’ professional experience supervising direct and indirect reports including subject matter experts
Demonstrated ability/experience in successfully developing, implementing, managing and improving complex, high profile, multi-faceted projects including experience in implementing quality assurance systems that improve the provision of client services
Capacity to analyze work processes and internal systems for effectiveness and efficiency; experience in developing written procedures outlining work processes; experience and knowledge of automated financial program information systems
Demonstrated ability to review, aggregate and present data; proclivity towards data analysis and interpretations to inform decision making preferred
Demonstrated ability to communicate effectively when speaking and in writing, and to produce high quality written products such as memoranda, presentations and correspondence
Experience in computer software applications including the latest version of Microsoft Office Suite (including Outlook, Word, Excel and PowerPoint); government web platform and/or project and data management software experience (e.g., GrantsSolutions, Smartsheets, etc.) desired
Experience and capacity to work effectively in web-based systems, databases and tracking systems as well as to suggest improvements where necessary and appropriate.
Experience effectively managing multiple priorities and negotiating necessary changes with stakeholders
Ability to travel as needed to support project; estimated at 25%, perhaps more during transition
Leadership Competencies
Ability to leverage strong interpersonal and communication skills to build effective collaborative relationships with staff, clients, remote colleagues and supervisors, and others.
Ability to contextualize information, connect program goals with daily activities, and develop/improve frameworks, standards, procedural and/or information management solutions in support of Client and staff needs
Ability to, both independently and collaboratively, solve problems, make decisions and manage change
Ability to anticipate the needs of the Client and staff, exercise sound judgment and be open to the input and decisions of others
Experience leading, managing and motivating high performing teams; effectively communicating with, delegating to, involving and developing staff to foster an environment of mutual support and respect
A confident, supportive and approachable demeanor
BCT Partners’ mission is to provide insights about diverse people that lead to equity. We are a national, multi-disciplinary consulting firm that delivers a full range of research, consulting, training, technology, and analytics services. BCT works with government agencies, corporations, nonprofit organizations, educational institutions and foundations, and is one of the leading firms in the country with expertise in the following markets: housing and community development, economic development, workforce development, children and families, health, education, and diversity, equity & inclusion. We invite and welcome to our team people who share our values and goals; those with a passion for making the world a better place, who see strength in our diversity, seek equal opportunity for all communities and are motivated to create a more equitable and just society. We appreciate the knowledge, abilities, and ideas of each individual and embrace his/her/their positive contributions to our collaborative and dynamic work environment. Our Clients The Office of Grants Management (OGM) directly administers, manages, provides financial stewardship, and technical guidance to more than 60 program and regional offices of the U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF) for discretionary, mandatory grants, and cooperative agreements; OGM also performs audit resolution. Nationally, ACF is comprised of twelve regional offices responsible for awarding grants, monitoring performance, and providing technical assistance to nearly 1,600 Head Start grantees. These programs receive annual grant (refunding) awards and may receive supplemental awards. OGM/School Readiness Grants Management staff provide financial and policy guidance to Head Start grantees. [1] Job descriptions serve to provide guidance and information regarding position responsibilities and job expectations. BCT Partners reserves the right, where permitted by law, to modify position responsibilities, sometimes without notice or written updates to the job description documents. BCT Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military and or/ veteran status, or any other Federal or State legally protected class. BCT Partners will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at careers@bctpartners.com . We appreciate the diversity of our communities and invite all who are interested to apply. For more information regarding BCT Partners' commitment to equal employment opportunity and affirmative action please click here: www.bctpartners.com/eeoaa
Jun 02, 2021
Full time
The Grants Management Operations Director will lead the implementation and execution of BCT’s transition to providing OGM with high-quality grants management services for all HHS/ACF/OHS Regions. This position will also oversee the day-to-day delivery of grants support and grants management activities and manage interactions with the Client. The Grants Management Operations Director will take responsibility for ensuring the team’s production of reliable and high-quality deliverables through effective process management, and quality check and assurance systems, with an eye towards innovation and constant improvements. This is a supervisory position, requiring the Grants Management Operations Director to take responsibility for leading and managing the work, needs, and capacity building of a team of people. Key Responsibilities [1] : Transition Leadership
Oversee smooth transition of all Head Start grants specialist roles from existing regional OHS structure to national OGM structure
Ensure transition is performed efficiently, accurately, on-time, and in compliance with contractual requirements; supervise staff assigned to the transition
Ensure Weekly Progress Report outlining the expenditures, billings, progress, status, and any problems/ issues encountered as part of the transition is submitted
Contribute to development of and lead implementation, execution and regular updates of:
the transition of prior contract arrangements to new contract arrangements (where applicable), including but not limited to staff, policies and procedures, required metrics and statistics, government equipment and security materials, etc.
Program Management Plan (PMP) ensuring activities are managed in a sound, reasonable way through control policies and procedures, that follow GAAP, and standard industry practices for project administration, execution and tracking
Quality Control Plan (QCP), ensuring compliance with quality standards established and that all deliverables are acceptable prior to delivery to the client
Project Leadership
Plan, execute, monitor and modify the work and processes via a detailed plan; assume responsibility for deliverables and results
Track and manage all work-related activities, timelines, resources, outcomes, etc.
Ensure systems and procedures are in place to support the full functionality of project activities
Develop a clear and well-defined quality assurance and control plan which includes reporting and corrective action instructions.
Identify opportunities for improvements and innovation in all project plans, activities and systems; confirm alignment with client expectations when appropriate and implement
Develop a clear and well-defined communication plan that considers all stakeholders; communicate regularly with the client to ensure quality and service delivery meets expectations
Ensure timely and accurate report preparation as required or requested
Supervisory Leadership
Ensure staff understand their duties and are aware of performance expectations and deadlines
Monitor staff productivity and work quality; provide regular on-going and constructive feedback, and supportive coaching; build capacity where needed
Build and model a team mentality, inspiring a shared vision across locations
Lead, challenge and inspire staff, support and nurture growth
Be open to and receive complaints; resolve problems and involve senior leaders and Human Resources as needed or required
Participate in the staff hiring, training and performance evaluation processes
Ensure adherence to legal, BCT, and Client policies and procedures; involve senior leaders and/or Human Resources in matters requiring disciplinary or legal action.
Perform other reasonable tasks as assigned by management in support of BCT’s goals and objectives. Experience, Knowledge, Skills & Abilities:
Experience and knowledge in the administration of federal discretionary grants, particularly grants funded under ACF; hands-on Federal Grants Management experience desired; Office of Head Start grants management experience a plus
Master of Business Administration from an accredited university or college, OR 3 to 5 years of demonstrated business management experience; experience and knowledge of automated financial program information systems a plus
10 years’ professional experience managing client services projects that required project management, change management and process management
6 years’ professional experience supervising direct and indirect reports including subject matter experts
Demonstrated ability/experience in successfully developing, implementing, managing and improving complex, high profile, multi-faceted projects including experience in implementing quality assurance systems that improve the provision of client services
Capacity to analyze work processes and internal systems for effectiveness and efficiency; experience in developing written procedures outlining work processes; experience and knowledge of automated financial program information systems
Demonstrated ability to review, aggregate and present data; proclivity towards data analysis and interpretations to inform decision making preferred
Demonstrated ability to communicate effectively when speaking and in writing, and to produce high quality written products such as memoranda, presentations and correspondence
Experience in computer software applications including the latest version of Microsoft Office Suite (including Outlook, Word, Excel and PowerPoint); government web platform and/or project and data management software experience (e.g., GrantsSolutions, Smartsheets, etc.) desired
Experience and capacity to work effectively in web-based systems, databases and tracking systems as well as to suggest improvements where necessary and appropriate.
Experience effectively managing multiple priorities and negotiating necessary changes with stakeholders
Ability to travel as needed to support project; estimated at 25%, perhaps more during transition
Leadership Competencies
Ability to leverage strong interpersonal and communication skills to build effective collaborative relationships with staff, clients, remote colleagues and supervisors, and others.
Ability to contextualize information, connect program goals with daily activities, and develop/improve frameworks, standards, procedural and/or information management solutions in support of Client and staff needs
Ability to, both independently and collaboratively, solve problems, make decisions and manage change
Ability to anticipate the needs of the Client and staff, exercise sound judgment and be open to the input and decisions of others
Experience leading, managing and motivating high performing teams; effectively communicating with, delegating to, involving and developing staff to foster an environment of mutual support and respect
A confident, supportive and approachable demeanor
BCT Partners’ mission is to provide insights about diverse people that lead to equity. We are a national, multi-disciplinary consulting firm that delivers a full range of research, consulting, training, technology, and analytics services. BCT works with government agencies, corporations, nonprofit organizations, educational institutions and foundations, and is one of the leading firms in the country with expertise in the following markets: housing and community development, economic development, workforce development, children and families, health, education, and diversity, equity & inclusion. We invite and welcome to our team people who share our values and goals; those with a passion for making the world a better place, who see strength in our diversity, seek equal opportunity for all communities and are motivated to create a more equitable and just society. We appreciate the knowledge, abilities, and ideas of each individual and embrace his/her/their positive contributions to our collaborative and dynamic work environment. Our Clients The Office of Grants Management (OGM) directly administers, manages, provides financial stewardship, and technical guidance to more than 60 program and regional offices of the U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF) for discretionary, mandatory grants, and cooperative agreements; OGM also performs audit resolution. Nationally, ACF is comprised of twelve regional offices responsible for awarding grants, monitoring performance, and providing technical assistance to nearly 1,600 Head Start grantees. These programs receive annual grant (refunding) awards and may receive supplemental awards. OGM/School Readiness Grants Management staff provide financial and policy guidance to Head Start grantees. [1] Job descriptions serve to provide guidance and information regarding position responsibilities and job expectations. BCT Partners reserves the right, where permitted by law, to modify position responsibilities, sometimes without notice or written updates to the job description documents. BCT Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military and or/ veteran status, or any other Federal or State legally protected class. BCT Partners will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at careers@bctpartners.com . We appreciate the diversity of our communities and invite all who are interested to apply. For more information regarding BCT Partners' commitment to equal employment opportunity and affirmative action please click here: www.bctpartners.com/eeoaa
The John & Mable Ringling Museum of Art
Sarasota, FL
Job ID 48898
Apply on or before 6/25/2021 at: http://bit.ly/MuseumEducationSpec
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Ringling Equity Statement
Responsibilities
The Museum Education and Training Specialist directs the museum’s tour guide program including design, development, implementation, and evaluation. This position also serves as the museum’s point of contact for accessibility initiatives.
Typical responsibilities include:
Lead in the design, development, implementation and evaluation of The Ringling guide training program through an equity lens. Develops inclusive interpretive strategies and training materials, and provides instruction in collections content and inclusive tour techniques. Develops continuing education opportunities for guides in support of IDEA efforts.
Conducts regular evaluations of individual guides on both content and presentation skills to maintain consistent quality within the guide program. Offers coaching and mentoring when needed.
In partnership with the Guide Program Associate and Volunteer Services department, assists with determining the guide program recruitment needs. Identifies ways to recruit and welcome a diverse group of candidates.
Serves as the Accessibility point of contact for visitor groups. Coordinates the Accessibility Working Group and Community Accessibility Working Group to identify ways to improve accessibility at The Ringling. Researches, implements, and develops guidelines for new products and services to support museum access. Makes purchase recommendations to the IDEA & Access budget manager on new products and services. Leads museum access programs and conducts accessibility training for museum guides as needed.
Collaborates with education team members to provide training and support for related guides and volunteer programs such as School Tour guides and Youth and Family volunteers.
Collaborates with HR to support training initiatives for museum-wide staff and volunteers to facilitate connections to the Museum's mission and collections, to encourage camaraderie, and to provide opportunities for staff and volunteers to enhance the visitor experience.
Other duties as assigned.
Qualifications
Bachelor's degree and two years' relevant experience or a combination of post high school education and relevant experience equal to six years. Note: Higher education can substitute for experience at the equivalent rate.
Ability to demonstrate critical thinking based upon in-depth data and substantiating information, considering and respecting others' input, personal values, and ethics.
Ability to effectively train and direct the work of others.
Ability to understand and interpret educational needs and to develop effective instructional media solutions.
*Please note that a work sample will be administered if selected for interview.
Helpful
Multilingual with a preference for the ability to speak and/or write in Spanish.
Experience with Visual Thinking Strategies.
Experience teaching in a museum setting.
Passion for working with diverse populations and creating museum experiences that are inclusive and accessible to all.
Anticipated Salary Range
Up to low $40,000s based on education, skills, and experience of the top candidate.
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Typical working hours are Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
If you are a current FSU employee, apply via myFSU > Self Service.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Pay Plan
This is an A&P (Administrative and Professional) position.
May 27, 2021
Full time
Job ID 48898
Apply on or before 6/25/2021 at: http://bit.ly/MuseumEducationSpec
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?
Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Ringling Strategic Plan
Ringling Equity Statement
Responsibilities
The Museum Education and Training Specialist directs the museum’s tour guide program including design, development, implementation, and evaluation. This position also serves as the museum’s point of contact for accessibility initiatives.
Typical responsibilities include:
Lead in the design, development, implementation and evaluation of The Ringling guide training program through an equity lens. Develops inclusive interpretive strategies and training materials, and provides instruction in collections content and inclusive tour techniques. Develops continuing education opportunities for guides in support of IDEA efforts.
Conducts regular evaluations of individual guides on both content and presentation skills to maintain consistent quality within the guide program. Offers coaching and mentoring when needed.
In partnership with the Guide Program Associate and Volunteer Services department, assists with determining the guide program recruitment needs. Identifies ways to recruit and welcome a diverse group of candidates.
Serves as the Accessibility point of contact for visitor groups. Coordinates the Accessibility Working Group and Community Accessibility Working Group to identify ways to improve accessibility at The Ringling. Researches, implements, and develops guidelines for new products and services to support museum access. Makes purchase recommendations to the IDEA & Access budget manager on new products and services. Leads museum access programs and conducts accessibility training for museum guides as needed.
Collaborates with education team members to provide training and support for related guides and volunteer programs such as School Tour guides and Youth and Family volunteers.
Collaborates with HR to support training initiatives for museum-wide staff and volunteers to facilitate connections to the Museum's mission and collections, to encourage camaraderie, and to provide opportunities for staff and volunteers to enhance the visitor experience.
Other duties as assigned.
Qualifications
Bachelor's degree and two years' relevant experience or a combination of post high school education and relevant experience equal to six years. Note: Higher education can substitute for experience at the equivalent rate.
Ability to demonstrate critical thinking based upon in-depth data and substantiating information, considering and respecting others' input, personal values, and ethics.
Ability to effectively train and direct the work of others.
Ability to understand and interpret educational needs and to develop effective instructional media solutions.
*Please note that a work sample will be administered if selected for interview.
Helpful
Multilingual with a preference for the ability to speak and/or write in Spanish.
Experience with Visual Thinking Strategies.
Experience teaching in a museum setting.
Passion for working with diverse populations and creating museum experiences that are inclusive and accessible to all.
Anticipated Salary Range
Up to low $40,000s based on education, skills, and experience of the top candidate.
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Typical working hours are Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
If you are a current FSU employee, apply via myFSU > Self Service.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Pay Plan
This is an A&P (Administrative and Professional) position.
Job ID 48850
Apply on or before 6/1/2021 at: http://bit.ly/PRMarketingProAssc
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
Ringling Strategic Plan
Ringling Equity Statement
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Responsibilities
The Public Relations and Marketing Program Associate works under the direction of the PR & Marketing Manager, supports the administrative functions/operations of the Communications and Marketing Department, and assists with Public Relations.
Tasks in a typical day include:
Works with the PR & Marketing Manager and Marketing Director to monitor seven separate Marketing Department budgets. Facilitates purchasing for the creation, distribution, and insertion of marketing assets as per communications and marketing plan for Museum operations, exhibitions, programs, and events. Creates and processes all departmental expenditure requests, financial system requisition entries, purchase orders, invoices, and on-going tracking of departmental budgets. Assists in the maintenance of supplies inventory. Manages and traffics direct mail and media insertion orders. Maintains all departmental files and records for archival and grant management requirements.
Assists with all local PR inquires, releases, and local news/media contacts. Maintains media distribution lists. Compiles Press Kit Materials for distribution to media representatives. Monitors and tracks press releases. Uses CISION to produce media reports. Arranges and leads tours of the Museum campus for visiting media. Uses golf cart for tours with visiting media as needed. Maintains library of images. Coordinates with curatorial and collections department to obtain images and ensure appropriate image credits. Responds to requests for images from the media and internal departments.
Assists with management of internal communication initiatives, such as providing talking points to staff regarding programs, exhibitions, and significant media-related events. Compiles lists of upcoming exhibitions, programs, and events for inclusion in various community calendars and local guides. Prepares bi-monthly Ringling public events calendar for print. Ensures consistency of brand standards and institutional naming conventions by proofreading content.
Runs Tessitura Marketing Reports and serves as the department’s Tessitura specialist by attending trainings and self-directed learning as appropriate. Compiles and interprets marketing and admissions data for review by the Marketing Director and PR & Marketing Manager. Provides the grant coordinator with documentation and reporting of marketing efforts in compliance with grant guidelines.
Serves as the workflow coordinator for the Basecamp computer program used by museum staff to collaborate on marketing projects and publications. Provides support to the PR & Marketing Manager in managing advertising timetables in various forms of media. Maintains project files and project tracking in an efficient and timely manner. Facilitates the print production process including obtaining estimates (quotes), packaging files for print, reviewing proofs and ensuring the delivery of quality print products. Performs other duties as assigned.
Qualifications
High school diploma/equivalency and four years of experience. Note: post-high school education may substitute for experience at the equivalent rate.
Excellent communication and writing skills.
Ability to multitask in a fast-paced, deadline-driven environment.
Outstanding editing and proofreading skills.
Experience with Microsoft Word, Excel, PowerPoint, Outlook, and Publisher or equivalent software.
High comfort level with technology.
Previous purchasing, accounting, public relations, marketing, and/or administrative experience.
A valid Florida driver's license or ability to obtain prior to hire.
Please note: A Microsoft Excel, proofreading, and writing skills test will be administered if selected for an interview.
Helpful
While helpful, the following are not required to be considered for this role:
Bachelor’s degree in Marketing, Communications, Public Relations, English/Writing, or equivalent degree.
Experience or internships in public relations, communications, marketing, sales, or other related field.
Interpersonal and communication skills, to include the ability to interact with a variety of people.
Ability to speak languages other than English.
Experience working in Tessitura or database administration.
Photography skills.
Applicants are encouraged to include a writing sample.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Up to low $30,000 range based on education, experience, and skills of top candidate. Find out more about our benefits under the "FSU Total Rewards" section.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume. If you are a current FSU employee, apply via myFSU > Self Service.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Pay Plan
This is an USPS (University Support Personnel System) position.
May 14, 2021
Full time
Job ID 48850
Apply on or before 6/1/2021 at: http://bit.ly/PRMarketingProAssc
About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling? Website | Facebook | Twitter | Instagram | Flickr | Pinterest | YouTube
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace. Should you require accommodations for the application or interview processes, please email employment@ringling.org or call 941-359-5700 (ext. 1-2605). Learn more about our commitment to Diversity and Inclusion:
Ringling Strategic Plan
Ringling Equity Statement
FSU's Equal Opportunity Statement
FSU Diversity & Inclusion Statement
FSU Strategic Plan
Responsibilities
The Public Relations and Marketing Program Associate works under the direction of the PR & Marketing Manager, supports the administrative functions/operations of the Communications and Marketing Department, and assists with Public Relations.
Tasks in a typical day include:
Works with the PR & Marketing Manager and Marketing Director to monitor seven separate Marketing Department budgets. Facilitates purchasing for the creation, distribution, and insertion of marketing assets as per communications and marketing plan for Museum operations, exhibitions, programs, and events. Creates and processes all departmental expenditure requests, financial system requisition entries, purchase orders, invoices, and on-going tracking of departmental budgets. Assists in the maintenance of supplies inventory. Manages and traffics direct mail and media insertion orders. Maintains all departmental files and records for archival and grant management requirements.
Assists with all local PR inquires, releases, and local news/media contacts. Maintains media distribution lists. Compiles Press Kit Materials for distribution to media representatives. Monitors and tracks press releases. Uses CISION to produce media reports. Arranges and leads tours of the Museum campus for visiting media. Uses golf cart for tours with visiting media as needed. Maintains library of images. Coordinates with curatorial and collections department to obtain images and ensure appropriate image credits. Responds to requests for images from the media and internal departments.
Assists with management of internal communication initiatives, such as providing talking points to staff regarding programs, exhibitions, and significant media-related events. Compiles lists of upcoming exhibitions, programs, and events for inclusion in various community calendars and local guides. Prepares bi-monthly Ringling public events calendar for print. Ensures consistency of brand standards and institutional naming conventions by proofreading content.
Runs Tessitura Marketing Reports and serves as the department’s Tessitura specialist by attending trainings and self-directed learning as appropriate. Compiles and interprets marketing and admissions data for review by the Marketing Director and PR & Marketing Manager. Provides the grant coordinator with documentation and reporting of marketing efforts in compliance with grant guidelines.
Serves as the workflow coordinator for the Basecamp computer program used by museum staff to collaborate on marketing projects and publications. Provides support to the PR & Marketing Manager in managing advertising timetables in various forms of media. Maintains project files and project tracking in an efficient and timely manner. Facilitates the print production process including obtaining estimates (quotes), packaging files for print, reviewing proofs and ensuring the delivery of quality print products. Performs other duties as assigned.
Qualifications
High school diploma/equivalency and four years of experience. Note: post-high school education may substitute for experience at the equivalent rate.
Excellent communication and writing skills.
Ability to multitask in a fast-paced, deadline-driven environment.
Outstanding editing and proofreading skills.
Experience with Microsoft Word, Excel, PowerPoint, Outlook, and Publisher or equivalent software.
High comfort level with technology.
Previous purchasing, accounting, public relations, marketing, and/or administrative experience.
A valid Florida driver's license or ability to obtain prior to hire.
Please note: A Microsoft Excel, proofreading, and writing skills test will be administered if selected for an interview.
Helpful
While helpful, the following are not required to be considered for this role:
Bachelor’s degree in Marketing, Communications, Public Relations, English/Writing, or equivalent degree.
Experience or internships in public relations, communications, marketing, sales, or other related field.
Interpersonal and communication skills, to include the ability to interact with a variety of people.
Ability to speak languages other than English.
Experience working in Tessitura or database administration.
Photography skills.
Applicants are encouraged to include a writing sample.
Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org .
Anticipated Salary Range
Up to low $30,000 range based on education, experience, and skills of top candidate. Find out more about our benefits under the "FSU Total Rewards" section.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Schedule
Monday through Friday from 8:00 AM to 5:00 PM with a one hour lunch period.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu . Applicants are required to complete the online application with all applicable information.
Applications must include all work history up to ten years, and education details even if attaching a resume. If you are a current FSU employee, apply via myFSU > Self Service.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11 .
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Pay Plan
This is an USPS (University Support Personnel System) position.