Public Records Program Analyst
Req #: 224468
Department: School of Medicine
Job Location: Hybrid Eligible
Posting Date: 7/182023
Closing Info: Open Until Filled
Salary: $4,887 - $5,834 per month
Other Compensation:
Shift: First Shift
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The UW School of Medicine has an outstanding opportunity for a Public Records Program Analyst (payroll title “Compliance Analyst”) (“Analyst”).
This position is primarily responsible for supporting UW Medicine’s response to public records requests under the Washington State Public Records Act and in support of UW Medicine’s mission. The Analyst plays a critical role in maximizing the efficiency and effectiveness of the UW Medicine public records program. The Analyst will directly report to the Public Records Program Manager (“Manager”). The Analyst will be independently responsible for duties related to UW Medicine’s compliance with the Public Records Act, including collecting, reviewing, and submitting responsive records. UW Medicine is committed to working together to become an antiracist institution to deliver on our mission to improve the health of the public by ensuring that policies and practices address issues related to diversity, equity, inclusion, and social and health justice. We will deliver on this commitment through our dedication to actively fostering a diverse, inclusive community where everyone can grow and thrive. With purpose and thoughtfulness, we are actively working to create a community that encourages participation and collaboration, values each individual’s unique contributions, and recognizes that diversity, equity, and inclusion are prerequisites to excellence. For more information on UW Medicine, including the UW School of Medicine, please see the UW Medicine Overview: https://depts.washington.edu/uwmmktg/uw-medicine-overview/ . The UW Medicine Public Records Program is part of the Clinical Business Affairs (“CBA”) Office, which is responsible for strategic, legal and business oversight for UW Medicine. The UW Medicine Public Records Program coordinates with the University of Washington Office of Public Records & Open Public Meetings to respond to all public records requests directed to UW Medicine hospitals and clinics to meet the University’s compliance obligations under the Public Records Act. UW Medicine hospitals and clinics regularly has over 30 active requests, each of which requires attentiveness to healthcare-specific exemptions, including protected health information and quality improvement information. The Analyst is responsible for coordinating responses to public records requests. This requires regularly communicating with a variety of internal constituencies across UW Medicine, as well as the University of Washington to collect and submit records. The Analyst must anticipate concerns; provide fast, accurate, and thoughtful replies to requests, following up on action items and coordinating to meet highly sensitive deadlines. The Analyst must exercise good judgment, have a professional demeanor, and take the appropriate initiative and discretion within the scope of the position. The Analyst is expected to demonstrate high ethical standards and personal integrity, detail-oriented thinking, resourceful and results-oriented mindset, and excellent interpersonal and communication skills (both written and oral). POSITION RESPONSIBILITIES
Independently oversee a number of public records requests assigned to UW Medicine hospitals and clinics.
Work directly with the University Office of Public Records to establish due dates, clarify complex records, provide responsive records to assigned public records requests, ensuring all components of the requests have been met.
Review requests to determine where UW Medicine hospitals and clinics may have offices and individuals with documents that fit within the scope of a specific request (“responsive records”).
Communicate with individuals in possession of records regarding the University’s obligations under the Public Records Act and advise on how to gather responsive records.
Provide written notice of public records requests to individuals across UW Medicine hospitals and clinics and work with them to assure all responsive records are identified and collected.
Provide technical assistance to individuals across UW Medicine hospitals and clinics in their search for and production of records in response to public records requests.
Independently review and analyze all records for certain types of information or data that may be exempt under the Public Records Act, or other Washington State or Federal law, or require third-party notification, including but not limited to, protected health information; quality improvement and peer review information; and information considered confidential and proprietary.
Participate and support the development and maintenance of public records educational materials for UW Medicine personnel.
Participate in providing public records training for UW Medicine personnel.
Participate and support the development, implementation, and maintenance of processes, procedures, and guidelines related to the UW Medicine public records program.
Perform other projects and tasks related to the Clinical Business Affairs Office as assigned.
MINIMUM REQUIREMENTS
Bachelor’s degree or equivalent years of higher education and/or work experience.
2 years of work experience.
Equivalent education and/or experience may substitute for minimum requirements.
ADDITIONAL REQUIREMENTS
Strong organizational skills and demonstrated ability to work under pressure of frequent deadlines, prioritizing multiple tasks.
Excellent oral and written communication skills.
High attention to detail.
High level of tact, discretion, and diplomacy, including ability to handle confidential information.
Customer service oriented.
Demonstrated ability to think critically and problem solve independently.
Commitment to valuing diversity and contributing to an inclusive working and learning environment.
Demonstrated ability to maintain positive, ethical, and professional working relationships with individuals from a wide variety of backgrounds.
Experience using Microsoft Office or equivalent (e.g., Outlook, PowerPoint, Word, Excel).
DESIRED REQUIREMENTS
Knowledge of the Washington State Public Records Act.
Washington Association of Public Records Officers’ (WAPRO) Certification.
Public records, paralegal or other legal experience.
Knowledge of the Health Insurance Portability and Accountability Act (HIPAA).
Project management experience working with cross-functional and complex teams.
Experience working with underrepresented students, faculty, staff, and/or patients in a university, healthcare, or similar setting.
Experience with using cloud-based tools (e.g., SharePoint, Teams, OneDrive).
Jul 24, 2023
Full time
Public Records Program Analyst
Req #: 224468
Department: School of Medicine
Job Location: Hybrid Eligible
Posting Date: 7/182023
Closing Info: Open Until Filled
Salary: $4,887 - $5,834 per month
Other Compensation:
Shift: First Shift
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The UW School of Medicine has an outstanding opportunity for a Public Records Program Analyst (payroll title “Compliance Analyst”) (“Analyst”).
This position is primarily responsible for supporting UW Medicine’s response to public records requests under the Washington State Public Records Act and in support of UW Medicine’s mission. The Analyst plays a critical role in maximizing the efficiency and effectiveness of the UW Medicine public records program. The Analyst will directly report to the Public Records Program Manager (“Manager”). The Analyst will be independently responsible for duties related to UW Medicine’s compliance with the Public Records Act, including collecting, reviewing, and submitting responsive records. UW Medicine is committed to working together to become an antiracist institution to deliver on our mission to improve the health of the public by ensuring that policies and practices address issues related to diversity, equity, inclusion, and social and health justice. We will deliver on this commitment through our dedication to actively fostering a diverse, inclusive community where everyone can grow and thrive. With purpose and thoughtfulness, we are actively working to create a community that encourages participation and collaboration, values each individual’s unique contributions, and recognizes that diversity, equity, and inclusion are prerequisites to excellence. For more information on UW Medicine, including the UW School of Medicine, please see the UW Medicine Overview: https://depts.washington.edu/uwmmktg/uw-medicine-overview/ . The UW Medicine Public Records Program is part of the Clinical Business Affairs (“CBA”) Office, which is responsible for strategic, legal and business oversight for UW Medicine. The UW Medicine Public Records Program coordinates with the University of Washington Office of Public Records & Open Public Meetings to respond to all public records requests directed to UW Medicine hospitals and clinics to meet the University’s compliance obligations under the Public Records Act. UW Medicine hospitals and clinics regularly has over 30 active requests, each of which requires attentiveness to healthcare-specific exemptions, including protected health information and quality improvement information. The Analyst is responsible for coordinating responses to public records requests. This requires regularly communicating with a variety of internal constituencies across UW Medicine, as well as the University of Washington to collect and submit records. The Analyst must anticipate concerns; provide fast, accurate, and thoughtful replies to requests, following up on action items and coordinating to meet highly sensitive deadlines. The Analyst must exercise good judgment, have a professional demeanor, and take the appropriate initiative and discretion within the scope of the position. The Analyst is expected to demonstrate high ethical standards and personal integrity, detail-oriented thinking, resourceful and results-oriented mindset, and excellent interpersonal and communication skills (both written and oral). POSITION RESPONSIBILITIES
Independently oversee a number of public records requests assigned to UW Medicine hospitals and clinics.
Work directly with the University Office of Public Records to establish due dates, clarify complex records, provide responsive records to assigned public records requests, ensuring all components of the requests have been met.
Review requests to determine where UW Medicine hospitals and clinics may have offices and individuals with documents that fit within the scope of a specific request (“responsive records”).
Communicate with individuals in possession of records regarding the University’s obligations under the Public Records Act and advise on how to gather responsive records.
Provide written notice of public records requests to individuals across UW Medicine hospitals and clinics and work with them to assure all responsive records are identified and collected.
Provide technical assistance to individuals across UW Medicine hospitals and clinics in their search for and production of records in response to public records requests.
Independently review and analyze all records for certain types of information or data that may be exempt under the Public Records Act, or other Washington State or Federal law, or require third-party notification, including but not limited to, protected health information; quality improvement and peer review information; and information considered confidential and proprietary.
Participate and support the development and maintenance of public records educational materials for UW Medicine personnel.
Participate in providing public records training for UW Medicine personnel.
Participate and support the development, implementation, and maintenance of processes, procedures, and guidelines related to the UW Medicine public records program.
Perform other projects and tasks related to the Clinical Business Affairs Office as assigned.
MINIMUM REQUIREMENTS
Bachelor’s degree or equivalent years of higher education and/or work experience.
2 years of work experience.
Equivalent education and/or experience may substitute for minimum requirements.
ADDITIONAL REQUIREMENTS
Strong organizational skills and demonstrated ability to work under pressure of frequent deadlines, prioritizing multiple tasks.
Excellent oral and written communication skills.
High attention to detail.
High level of tact, discretion, and diplomacy, including ability to handle confidential information.
Customer service oriented.
Demonstrated ability to think critically and problem solve independently.
Commitment to valuing diversity and contributing to an inclusive working and learning environment.
Demonstrated ability to maintain positive, ethical, and professional working relationships with individuals from a wide variety of backgrounds.
Experience using Microsoft Office or equivalent (e.g., Outlook, PowerPoint, Word, Excel).
DESIRED REQUIREMENTS
Knowledge of the Washington State Public Records Act.
Washington Association of Public Records Officers’ (WAPRO) Certification.
Public records, paralegal or other legal experience.
Knowledge of the Health Insurance Portability and Accountability Act (HIPAA).
Project management experience working with cross-functional and complex teams.
Experience working with underrepresented students, faculty, staff, and/or patients in a university, healthcare, or similar setting.
Experience with using cloud-based tools (e.g., SharePoint, Teams, OneDrive).
King County Department of Local Services, Permitting Division
919 SW Grady Way, Suite 300, Renton, WA 98057-2906
SUMMARY:
**This recruitment may be used to fill vacancies for up to 6 months. Including permanent career service, special duty assignments, short-term temporary (STT) and term-limited temporary (TLT)
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the Department of Local Services (DLS) is accepting applications for the position of Permit Review Coordinator in the Permitting Services section. The Permitting Services team is responsible for providing direct customer services in support of the functions of the Division. If you are customer obsessed and looking for an opportunity to work in a fast-paced environment with a detail-oriented team, we need you. Permitting is looking for someone who thrives on solving problems, is solutions oriented, and works well both individually and as part of a highly collaborative workgroup.
The Permit Review Coordinator facilitates and helps administer King County permitting codes, policies, and procedures. They are the first point of contact applicants have and are setting the expectation for the customer experience.
Currently this is a hybrid position that is primarily telecommute with a rotating schedule in the office.
JOB DUTIES:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. Permit Application Screening, Intake, and issuance:
Research property records; read and interpret maps, plans, and legal descriptions.
Provide answers to customer’s questions regarding King County permitting codes, policies, and procedures.
Screen permit applications for completeness based on a specific criterion for building, fire, and land use permit types.
Explain, calculate, and collect permit fees from customers.
Accurately and efficiently use permitting software, online portals, and available technology tools to receive, screen, route, and track application from intake to permit issuance.
Work closely with all levels of staff in King County to accomplish primary objectives.
Follow up with applicants at various permitting stages; compile and process notifications; ensure permit tracking systems are updated accurately throughout the permitting process.
Perform quality assurance of approved permits, verify fees and permit requirements, prepare issuance packages, and issue permits.
Customer Service:
Provide helpful and respectful customer service to citizens and County employees.
Answer a high volume of customer inquiries electronically, by phone, and/or in person in accordance with the division's available customer service options.
Explain application submittal requirements, application procedures, permitting processes and timelines.
Help customers who are upset or angry by communicating in a positive and professional manner.
Track customer inquiries in electronic CRM system and ensure appropriate follow up with customers is completed
Other duties:
Collaborate with workgroup and Division staff working toward continuous improvement of customer services.
Maintain Permitting records in accordance with policies and procedures.
As a member of the Permitting Services group, this position will be responsible to cross-train with all Permit Review Coordinators and/or Permit Technicians and/or administrative staff to be prepared to support all functions of the workgroup and the Division.
Other responsibilities may involve cash, check, or electronic payment processing, data entry, processing notices and mailings to customers, record maintenance, and other duties as assigned by the supervisor.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
Minimum Qualifications:
Working experience or substantial knowledge of building and/or land use permit application procedures, submittal requirements and associated documents; interpreting maps, plans, and legal descriptions.
Knowledge of rules, regulations, codes, laws, and/or policies relative to the position.
Demonstrated ability to work as an effective team member in a highly collaborative environment.
Experience providing excellent customer service, including working with upset or angry customers while maintaining positive customer relationships.
Demonstrate excellent communication skills both verbal and written.
Professional experience and intermediate skill using Microsoft Office Products including Excel, Word, Outlook, Teams, CRM,
Professional experience using permitting software, online permit portals, and available technology tools for receiving, screening, routing, and processing applications and permits.
Experience using initiative and judgement interpreting policies, rules, and guidelines.
Demonstrated ability to effectively prioritize a high volume of work and handle multiple tasks with changing priorities while meeting deadlines and team goals.
Exceptional organization skills with superior attention to details and accurate work output.
Comfortable learning new technology and working in an environment of continuous improvement where frequent change is occurring.
Demonstrate the ability to use critical thinking to solve problems with minimal supervision.
Candidates must have demonstrated punctuality, dependability, and good attendance in previous job experience.
Desired Qualification:
Professional experience within a government permitting agency processing building and land use permit applications, verifying submittal requirements are met, calculating and collecting fees, applying building and land use codes, coordinating the permit process, and issuing approved permits.
Experience using Accela, My Building Pemit.com, and/or other relevant permitting software.
Knowledge of and experience applying King County rules, regulations, codes, laws and/or policies relative to the position.
Experience using GIS mapping software; SharePoint; Bluebeam; CRM; record management software.
International Code Council recognition as a Certified Permit Technician.
Necessary special requirements:
Must be able to bend, stoop, lift and carry up to 30 pounds, including large, rolled plans.
Must be able to move from workstation to workstation, sitting, standing and reaching throughout the workday in a fast-paced environment.
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of January 2, 2023.
Currently we are filling Term-Limited Temporary (TLT) and/or Special Duty Assignment (SDA) for current King County Career Service employees who have passed their probationary period. Current King County employees must have permission from their supervisor to be eligible for the Special Duty assignment. Pay upon SDA placement: Current employees selected for SDA will be compensated based on the provisions of the Collective Bargaining Agreement or Master Labor Agreement for their base assignment if applicable.
This recruitment may be used to fill vacancies for up to 6 months. Including career service, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. First consideration will be given to current PROTEC17 members in the same classification that are eligible for lateral transfer. WORK SCHEDULE: The work week is normally Monday through Friday, 7.00 a.m. to 4:00 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible. FORMS AND MATERIALS: The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume . SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: PROTEC17 For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work and meetings as needed. The responsibilities of this position may include regular and ongoing in-office work involving in person customer service in accordance with the division's available customer service options. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
Dec 09, 2022
Full time
SUMMARY:
**This recruitment may be used to fill vacancies for up to 6 months. Including permanent career service, special duty assignments, short-term temporary (STT) and term-limited temporary (TLT)
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the Department of Local Services (DLS) is accepting applications for the position of Permit Review Coordinator in the Permitting Services section. The Permitting Services team is responsible for providing direct customer services in support of the functions of the Division. If you are customer obsessed and looking for an opportunity to work in a fast-paced environment with a detail-oriented team, we need you. Permitting is looking for someone who thrives on solving problems, is solutions oriented, and works well both individually and as part of a highly collaborative workgroup.
The Permit Review Coordinator facilitates and helps administer King County permitting codes, policies, and procedures. They are the first point of contact applicants have and are setting the expectation for the customer experience.
Currently this is a hybrid position that is primarily telecommute with a rotating schedule in the office.
JOB DUTIES:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. Permit Application Screening, Intake, and issuance:
Research property records; read and interpret maps, plans, and legal descriptions.
Provide answers to customer’s questions regarding King County permitting codes, policies, and procedures.
Screen permit applications for completeness based on a specific criterion for building, fire, and land use permit types.
Explain, calculate, and collect permit fees from customers.
Accurately and efficiently use permitting software, online portals, and available technology tools to receive, screen, route, and track application from intake to permit issuance.
Work closely with all levels of staff in King County to accomplish primary objectives.
Follow up with applicants at various permitting stages; compile and process notifications; ensure permit tracking systems are updated accurately throughout the permitting process.
Perform quality assurance of approved permits, verify fees and permit requirements, prepare issuance packages, and issue permits.
Customer Service:
Provide helpful and respectful customer service to citizens and County employees.
Answer a high volume of customer inquiries electronically, by phone, and/or in person in accordance with the division's available customer service options.
Explain application submittal requirements, application procedures, permitting processes and timelines.
Help customers who are upset or angry by communicating in a positive and professional manner.
Track customer inquiries in electronic CRM system and ensure appropriate follow up with customers is completed
Other duties:
Collaborate with workgroup and Division staff working toward continuous improvement of customer services.
Maintain Permitting records in accordance with policies and procedures.
As a member of the Permitting Services group, this position will be responsible to cross-train with all Permit Review Coordinators and/or Permit Technicians and/or administrative staff to be prepared to support all functions of the workgroup and the Division.
Other responsibilities may involve cash, check, or electronic payment processing, data entry, processing notices and mailings to customers, record maintenance, and other duties as assigned by the supervisor.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
Minimum Qualifications:
Working experience or substantial knowledge of building and/or land use permit application procedures, submittal requirements and associated documents; interpreting maps, plans, and legal descriptions.
Knowledge of rules, regulations, codes, laws, and/or policies relative to the position.
Demonstrated ability to work as an effective team member in a highly collaborative environment.
Experience providing excellent customer service, including working with upset or angry customers while maintaining positive customer relationships.
Demonstrate excellent communication skills both verbal and written.
Professional experience and intermediate skill using Microsoft Office Products including Excel, Word, Outlook, Teams, CRM,
Professional experience using permitting software, online permit portals, and available technology tools for receiving, screening, routing, and processing applications and permits.
Experience using initiative and judgement interpreting policies, rules, and guidelines.
Demonstrated ability to effectively prioritize a high volume of work and handle multiple tasks with changing priorities while meeting deadlines and team goals.
Exceptional organization skills with superior attention to details and accurate work output.
Comfortable learning new technology and working in an environment of continuous improvement where frequent change is occurring.
Demonstrate the ability to use critical thinking to solve problems with minimal supervision.
Candidates must have demonstrated punctuality, dependability, and good attendance in previous job experience.
Desired Qualification:
Professional experience within a government permitting agency processing building and land use permit applications, verifying submittal requirements are met, calculating and collecting fees, applying building and land use codes, coordinating the permit process, and issuing approved permits.
Experience using Accela, My Building Pemit.com, and/or other relevant permitting software.
Knowledge of and experience applying King County rules, regulations, codes, laws and/or policies relative to the position.
Experience using GIS mapping software; SharePoint; Bluebeam; CRM; record management software.
International Code Council recognition as a Certified Permit Technician.
Necessary special requirements:
Must be able to bend, stoop, lift and carry up to 30 pounds, including large, rolled plans.
Must be able to move from workstation to workstation, sitting, standing and reaching throughout the workday in a fast-paced environment.
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of January 2, 2023.
Currently we are filling Term-Limited Temporary (TLT) and/or Special Duty Assignment (SDA) for current King County Career Service employees who have passed their probationary period. Current King County employees must have permission from their supervisor to be eligible for the Special Duty assignment. Pay upon SDA placement: Current employees selected for SDA will be compensated based on the provisions of the Collective Bargaining Agreement or Master Labor Agreement for their base assignment if applicable.
This recruitment may be used to fill vacancies for up to 6 months. Including career service, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. First consideration will be given to current PROTEC17 members in the same classification that are eligible for lateral transfer. WORK SCHEDULE: The work week is normally Monday through Friday, 7.00 a.m. to 4:00 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible. FORMS AND MATERIALS: The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume . SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: PROTEC17 For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work and meetings as needed. The responsibilities of this position may include regular and ongoing in-office work involving in person customer service in accordance with the division's available customer service options. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
King County Department of Local Services, Permitting Division
919 SW Grady Way Renton WA 98057
SUMMARY:
This recruitment will be used to fill Term-Limited Temporary (TLT) and/or Special Duty Assignment (SDA) positions. This is a three-year minimum TLT/SDA assignment and comes with a great benefits package
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the Department of Local Services (DLS) is accepting applications for the position of Permit Review Coordinator in the Permitting Services section. The Permitting Services team is responsible for providing direct customer services in support of the functions of the Division. If you are customer obsessed and looking for an opportunity to work in a fast-paced environment with a detail-oriented team, we need you. Permitting is looking for someone who thrives on solving problems, is solutions oriented, and works well both individually and as part of a highly collaborative workgroup. The Permit Review Coordinator facilitates and helps administer King County permitting codes, policies, and procedures. They are the first point of contact applicants have and are setting the expectation for the customer experience.
JOB DUTIES:
To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. Permit Application Screening, Intake, and issuance: ·
Research property records; read and interpret maps, plans, and legal descriptions.
Provide answers to customer’s questions regarding King County permitting codes, policies, and procedures.
Screen permit applications for completeness based on a specific criterion for building, fire, and land use permit types.
Explain, calculate, and collect permit fees from customers.
Accurately and efficiently use permitting software, online portals, and available technology tools to receive, screen, route, and track application from intake to permit issuance.
Work closely with all levels of staff in King County to accomplish primary objectives.
Follow up with applicants at various permitting stages; compile and process notifications; ensure permit tracking systems are updated accurately throughout the permitting process.
Perform quality assurance of approved permits, verify fees and permit requirements, prepare issuance packages, and issue permits.
Customer Service:
Provide helpful and respectful customer service to citizens and County employees.
Answer a high volume of customer inquiries electronically, by phone, and/or in person in accordance with the division's available customer service options.
Explain application submittal requirements, application procedures, permitting processes and timelines.
Help customers who are upset or angry by communicating in a positive and professional manner.
Track customer inquiries in electronic CRM system and ensure appropriate follow up with customers is completed
Other duties:
Collaborate with workgroup and Division staff working toward continuous improvement of customer services.
Maintain Permitting records in accordance with policies and procedures.
As a member of the Permitting Services group, this position will be responsible to cross-train with all Permit Review Coordinators and/or Permit Technicians and/or administrative staff to be prepared to support all functions of the workgroup and the Division.
Other responsibilities may involve cash, check, or electronic payment processing, data entry, processing notices and mailings to customers, record maintenance, and other duties as assigned by the supervisor.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
The ideal candidate will have the following qualifications:
Working experience or substantial knowledge of building and/or land use permit application procedures, submittal requirements and associated documents; interpreting maps, plans, and legal descriptions.
Knowledge of rules, regulations, codes, laws, and/or policies relative to the position.
Demonstrated ability to work as an effective team member in a highly collaborative environment.
Experience providing excellent customer service, including working with upset or angry customers while maintaining positive customer relationships.
Demonstrate excellent communication skills both verbal and written.
Professional experience and intermediate skill using Microsoft Office Products including Excel, Word, Outlook, Teams, CRM,
Professional experience using permitting software, online permit portals, and available technology tools for receiving, screening, routing, and processing applications and permits.
Experience using initiative and judgement interpreting policies, rules, and guidelines.
Demonstrated ability to effectively prioritize a high volume of work and handle multiple tasks with changing priorities while meeting deadlines and team goals.
Exceptional organization skills with superior attention to details and accurate work output.
Comfortable learning new technology and working in an environment of continuous improvement where frequent change is occurring.
Demonstrate the ability to use critical thinking to solve problems with minimal supervision.
Candidates must have demonstrated punctuality, dependability, and good attendance in previous job experience.
Our most competitive candidate will also have:
Professional experience within a government permitting agency processing building and land use permit applications, verifying submittal requirements are met, calculating and collecting fees, applying building and land use codes, coordinating the permit process, and issuing approved permits.
Experience using Accela, My Building Pemit.com, and/or other relevant permitting software.
Knowledge of and experience applying King County rules, regulations, codes, laws and/or policies relative to the position.
Experience using GIS mapping software; SharePoint; Bluebeam; CRM; record management software.
International Code Council recognition as a Certified Permit Technician.
Necessary special requirements:
Must be able to bend, stoop, lift and carry up to 30 pounds, including large rolled plans.
Must be able to move from workstation to workstation, sitting, standing and reaching throughout the workday in a fast-paced environment.
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of October 24, 2022.
Currently we are filling Term-Limited Temporary (TLT) and/or Special Duty Assignment (SDA) for current King County Career Service employees who have passed their probationary period. Current King County employees must have permission from their supervisor to be eligible for the Special Duty assignment. Pay upon SDA placement: Current employees selected for SDA will be compensated based on the provisions of the Collective Bargaining Agreement or Master Labor Agreement for their base assignment if applicable.
This recruitment may be used to fill vacancies for up to 6 months. Including career service, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. First consideration will be given to current PROTEC17 members in the same classification that are eligible for lateral transfer. WORK SCHEDULE: The work week is normally Monday through Friday, 7.00 a.m. to 4:00 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible. FORMS AND MATERIALS: The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume . SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: PROTEC17 For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC). The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement The work associated with this position will currently be performed predominantly by teleworking; complemented with onsite work and meetings as needed. The responsibilities of this position may include regular and ongoing in-office work involving in person customer service in accordance with the division's available customer service options. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
Oct 11, 2022
Seasonal
SUMMARY:
This recruitment will be used to fill Term-Limited Temporary (TLT) and/or Special Duty Assignment (SDA) positions. This is a three-year minimum TLT/SDA assignment and comes with a great benefits package
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the Department of Local Services (DLS) is accepting applications for the position of Permit Review Coordinator in the Permitting Services section. The Permitting Services team is responsible for providing direct customer services in support of the functions of the Division. If you are customer obsessed and looking for an opportunity to work in a fast-paced environment with a detail-oriented team, we need you. Permitting is looking for someone who thrives on solving problems, is solutions oriented, and works well both individually and as part of a highly collaborative workgroup. The Permit Review Coordinator facilitates and helps administer King County permitting codes, policies, and procedures. They are the first point of contact applicants have and are setting the expectation for the customer experience.
JOB DUTIES:
To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. Permit Application Screening, Intake, and issuance: ·
Research property records; read and interpret maps, plans, and legal descriptions.
Provide answers to customer’s questions regarding King County permitting codes, policies, and procedures.
Screen permit applications for completeness based on a specific criterion for building, fire, and land use permit types.
Explain, calculate, and collect permit fees from customers.
Accurately and efficiently use permitting software, online portals, and available technology tools to receive, screen, route, and track application from intake to permit issuance.
Work closely with all levels of staff in King County to accomplish primary objectives.
Follow up with applicants at various permitting stages; compile and process notifications; ensure permit tracking systems are updated accurately throughout the permitting process.
Perform quality assurance of approved permits, verify fees and permit requirements, prepare issuance packages, and issue permits.
Customer Service:
Provide helpful and respectful customer service to citizens and County employees.
Answer a high volume of customer inquiries electronically, by phone, and/or in person in accordance with the division's available customer service options.
Explain application submittal requirements, application procedures, permitting processes and timelines.
Help customers who are upset or angry by communicating in a positive and professional manner.
Track customer inquiries in electronic CRM system and ensure appropriate follow up with customers is completed
Other duties:
Collaborate with workgroup and Division staff working toward continuous improvement of customer services.
Maintain Permitting records in accordance with policies and procedures.
As a member of the Permitting Services group, this position will be responsible to cross-train with all Permit Review Coordinators and/or Permit Technicians and/or administrative staff to be prepared to support all functions of the workgroup and the Division.
Other responsibilities may involve cash, check, or electronic payment processing, data entry, processing notices and mailings to customers, record maintenance, and other duties as assigned by the supervisor.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
The ideal candidate will have the following qualifications:
Working experience or substantial knowledge of building and/or land use permit application procedures, submittal requirements and associated documents; interpreting maps, plans, and legal descriptions.
Knowledge of rules, regulations, codes, laws, and/or policies relative to the position.
Demonstrated ability to work as an effective team member in a highly collaborative environment.
Experience providing excellent customer service, including working with upset or angry customers while maintaining positive customer relationships.
Demonstrate excellent communication skills both verbal and written.
Professional experience and intermediate skill using Microsoft Office Products including Excel, Word, Outlook, Teams, CRM,
Professional experience using permitting software, online permit portals, and available technology tools for receiving, screening, routing, and processing applications and permits.
Experience using initiative and judgement interpreting policies, rules, and guidelines.
Demonstrated ability to effectively prioritize a high volume of work and handle multiple tasks with changing priorities while meeting deadlines and team goals.
Exceptional organization skills with superior attention to details and accurate work output.
Comfortable learning new technology and working in an environment of continuous improvement where frequent change is occurring.
Demonstrate the ability to use critical thinking to solve problems with minimal supervision.
Candidates must have demonstrated punctuality, dependability, and good attendance in previous job experience.
Our most competitive candidate will also have:
Professional experience within a government permitting agency processing building and land use permit applications, verifying submittal requirements are met, calculating and collecting fees, applying building and land use codes, coordinating the permit process, and issuing approved permits.
Experience using Accela, My Building Pemit.com, and/or other relevant permitting software.
Knowledge of and experience applying King County rules, regulations, codes, laws and/or policies relative to the position.
Experience using GIS mapping software; SharePoint; Bluebeam; CRM; record management software.
International Code Council recognition as a Certified Permit Technician.
Necessary special requirements:
Must be able to bend, stoop, lift and carry up to 30 pounds, including large rolled plans.
Must be able to move from workstation to workstation, sitting, standing and reaching throughout the workday in a fast-paced environment.
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the week of October 24, 2022.
Currently we are filling Term-Limited Temporary (TLT) and/or Special Duty Assignment (SDA) for current King County Career Service employees who have passed their probationary period. Current King County employees must have permission from their supervisor to be eligible for the Special Duty assignment. Pay upon SDA placement: Current employees selected for SDA will be compensated based on the provisions of the Collective Bargaining Agreement or Master Labor Agreement for their base assignment if applicable.
This recruitment may be used to fill vacancies for up to 6 months. Including career service, special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. First consideration will be given to current PROTEC17 members in the same classification that are eligible for lateral transfer. WORK SCHEDULE: The work week is normally Monday through Friday, 7.00 a.m. to 4:00 p.m., but may at times require work outside of normal business hours. This full-time position is overtime eligible. FORMS AND MATERIALS: The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume . SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: PROTEC17 For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai@kingcounty.gov Covid-19 Vaccination Requirement King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to: • submit proof of vaccination or • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC). The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.
Teleworking Requirement The work associated with this position will currently be performed predominantly by teleworking; complemented with onsite work and meetings as needed. The responsibilities of this position may include regular and ongoing in-office work involving in person customer service in accordance with the division's available customer service options. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
Summary Of Position:
The payroll administrator is responsible for the day-to-day payroll operations and ensuring the University is in compliance with policies and legal requirements. The payroll administrator serves as the subject matter expert and escalation point to resolve payroll related issues.
Education Requirements:
* Bachelor's degree preferred * CPP designation (Certified Payroll Professional) preferred.
Full Time/Part Time: Full-Time Regular
Degree/Major: BS or BA in Accounting, Business Administration, Business Management or related field
Length Of Experience:
* Minimum of 7-10 years payroll experience
Essential Duties and Responsibilities:
* Updates all payroll increases and benefits as provided by Human Resources annually and other individual increases as approved and requested monthly, reviewing appropriate forms for completeness. * Participate in Colleague implementation for payroll enhancements, position control and position management. * Assists in maintaining the payroll system, including reporting, trouble-shooting/resolving processing issues, periodic software updates, and configuration updates as a result of tax/compliance changes or process improvements. * Performs complex payroll functions, which may require resolution of problems, fiscal analysis, and reconciling conflicting policies and procedures. * Ensures the accurate and timely processing of faculty, staff and student payrolls and maintenance of records by reviewing and supervising the work of the Payroll Analysts. * Audits monthly payroll data to confirm accuracy of payments and transmits to Human Resources for a second review for accuracy prior to transmittal to Bank of America. * Reconciles each pay period for month to date and quarter to date, balancing in preparation for processing annual W-2s. * Supervises the hourly payroll analyst and assists in assigning routine and project work. * Update all tax tables for the new calendar year, including federal and all states where Elon employees physically work. * Completes annual and quarterly state and federal payroll tax filings. * Identifies process improvement initiatives and defines standards for new processes. * Implements quality control measures and proper internal controls. * Covers for team members in back-up role for vacation and/or high-volume workload. * Responds to inquiries from faculty, staff and student employees and resolves issues as they arise. * Works closely and maintains a collaborative working relationship with Human Resources to ensure compliance with policies and procedures. * Partners with members of Finance and Administration, including Human Resources, and the department of Information Technology in resolving issues and refining processes. * Maintains strong knowledge of current payroll and applicable tax laws through self-study or conferences. * Other payroll related duties as assigned.
Additional Information:
Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elon's experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years. In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs "Focused on Student Success." Elon's more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.
Dec 28, 2021
Full time
Summary Of Position:
The payroll administrator is responsible for the day-to-day payroll operations and ensuring the University is in compliance with policies and legal requirements. The payroll administrator serves as the subject matter expert and escalation point to resolve payroll related issues.
Education Requirements:
* Bachelor's degree preferred * CPP designation (Certified Payroll Professional) preferred.
Full Time/Part Time: Full-Time Regular
Degree/Major: BS or BA in Accounting, Business Administration, Business Management or related field
Length Of Experience:
* Minimum of 7-10 years payroll experience
Essential Duties and Responsibilities:
* Updates all payroll increases and benefits as provided by Human Resources annually and other individual increases as approved and requested monthly, reviewing appropriate forms for completeness. * Participate in Colleague implementation for payroll enhancements, position control and position management. * Assists in maintaining the payroll system, including reporting, trouble-shooting/resolving processing issues, periodic software updates, and configuration updates as a result of tax/compliance changes or process improvements. * Performs complex payroll functions, which may require resolution of problems, fiscal analysis, and reconciling conflicting policies and procedures. * Ensures the accurate and timely processing of faculty, staff and student payrolls and maintenance of records by reviewing and supervising the work of the Payroll Analysts. * Audits monthly payroll data to confirm accuracy of payments and transmits to Human Resources for a second review for accuracy prior to transmittal to Bank of America. * Reconciles each pay period for month to date and quarter to date, balancing in preparation for processing annual W-2s. * Supervises the hourly payroll analyst and assists in assigning routine and project work. * Update all tax tables for the new calendar year, including federal and all states where Elon employees physically work. * Completes annual and quarterly state and federal payroll tax filings. * Identifies process improvement initiatives and defines standards for new processes. * Implements quality control measures and proper internal controls. * Covers for team members in back-up role for vacation and/or high-volume workload. * Responds to inquiries from faculty, staff and student employees and resolves issues as they arise. * Works closely and maintains a collaborative working relationship with Human Resources to ensure compliance with policies and procedures. * Partners with members of Finance and Administration, including Human Resources, and the department of Information Technology in resolving issues and refining processes. * Maintains strong knowledge of current payroll and applicable tax laws through self-study or conferences. * Other payroll related duties as assigned.
Additional Information:
Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elon's experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years. In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs "Focused on Student Success." Elon's more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.
Machol & Johannes, LLC/Almanac Technologies
Denver, CO, USA 80202
OUR COMPANY
Do the words gritty, passionate, demanding, or innovative describe you? Are you a team-player who "gets it done"? Would you love to be part of a team dedicated to excellent results that are becoming a genuine "Best Place To Work" company? We're your next move! Almanac Technologies, a service provider to Machol & Johannes, LLC, is a premier law firm operating in Colorado and seven other states. We offer representation and customer service in the Collection, Bankruptcy, and Creditor rights arenas. This specific position will be located in our Denver, Colorado office.
At Almanac Technologies, we know that you want:
Interesting & challenging work, opportunities to learn & grow, competitive pay & benefits, talented co-workers
The ability to contribute and make a difference, transparent communications, a sense of community
And management that takes a personal interest in YOU
OVERVIEW:
The Business Analyst will work with internal departments, client interface requirements and external vendors to evaluate processes for improvement and efficiency. This position requires group facilitation and collaboration to compile and thoroughly document necessary requirements for a project. This position interacts with the Developers and acts as a liaison between stakeholders in multiple departments and is responsible for preparing user documentation and assist with deployment and implementation of completed projects.
CORE FUNCTIONS:
Maintains positive working relationship with teams firmwide to improve operations on a consistent basis.
Responsible for evaluating and documenting processes and providing ideas and/or design for improvement, and document requirements
Responsible for testing and training, in some cases becoming a technical subject matter expert
Responsible for providing consistent detailed updates in the firm's project management system
Act as a liaison between stakeholders
Flexibility handling multiple assignments or shifting priorities in a fast-paced environment
A strong understanding of what it means to "be of service" to firm
Maintains open communication as it pertains to project completion and roadblocks
Other duties as assigned
COMPENSATION & BENEFITS:
$50,000-$60,000 annually depending on experience
13 front loaded PTO days in your first year, and grows with you!
6 paid federal holidays + 1 float holiday annually
Eligible for health, dental, and vision insurance plans
Company 401k program
FREE commuter pass allowing unlimited use of the RTD System
SCHEDULE:
Monday - Friday, general business hours
Temporarily hybrid-remote due to COVID
Sitting 80%, Standing/Walking 20%
Will type, write, use finger dexterity, talk, hear, and see (up close and moderate distances) as a normal part of job duties
May occasionally need to lift objects weighting 20 lbs.
IDEAL CANDIDATE:
Ability to meet deadlines and perform tasks in a high-stress environment
Able to adjust quickly to varying priorities and maintains a positive attitude during change
Maintains a high degree of attention to detail in a fast-paced work environment.
Supports a culture of accountability, ownership, and honesty
Displays a desire to learn and is coachable; takes feedback well from a variety of sources
Exhibits exceptional verbal and written communication skills and customer service provision
KEY QUALIFICATIONS:
Education, Formal Training or Certificates:
Associates Degree or equivalent tenure required
Administrative education or training preferred
Experience:
Previous experience in a Business Analyst role or similar relevant experience
Previous experience within a software development and/or implementation environment
Intermediate to Advanced knowledge and use of Microsoft Office suite (Word, Excel, and Outlook)
Experience with software requirements gathering and/or Epic and Story presentation is required
Experience with JIRA and TFS is preferred
Visio or other workflow application experience preferred
Experience developing and implementing process improvements preferred
Previous experience in the collection or legal industry preferred
Knowledge, Skills and Abilities:
Knowledge of legal terminology and procedures, preferred but not required
Excellent use of grammar, punctuation, with excellent verbal and written communication skills
Strong ability to stay organized and prioritize work to balance multiple projects to meet strict deadlines
Highly detail oriented
Able to work in a high production, fluid, and fast paced environment
Exceptional customer service skills
Prior document processing experience in a team environment preferred
Intermediate skills using Excel to write complex equations and present or report on data
Ability to type 50 WPM
LOCATION:
Downtown Denver, Colorado
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1828276-334497
Jun 19, 2021
Full time
OUR COMPANY
Do the words gritty, passionate, demanding, or innovative describe you? Are you a team-player who "gets it done"? Would you love to be part of a team dedicated to excellent results that are becoming a genuine "Best Place To Work" company? We're your next move! Almanac Technologies, a service provider to Machol & Johannes, LLC, is a premier law firm operating in Colorado and seven other states. We offer representation and customer service in the Collection, Bankruptcy, and Creditor rights arenas. This specific position will be located in our Denver, Colorado office.
At Almanac Technologies, we know that you want:
Interesting & challenging work, opportunities to learn & grow, competitive pay & benefits, talented co-workers
The ability to contribute and make a difference, transparent communications, a sense of community
And management that takes a personal interest in YOU
OVERVIEW:
The Business Analyst will work with internal departments, client interface requirements and external vendors to evaluate processes for improvement and efficiency. This position requires group facilitation and collaboration to compile and thoroughly document necessary requirements for a project. This position interacts with the Developers and acts as a liaison between stakeholders in multiple departments and is responsible for preparing user documentation and assist with deployment and implementation of completed projects.
CORE FUNCTIONS:
Maintains positive working relationship with teams firmwide to improve operations on a consistent basis.
Responsible for evaluating and documenting processes and providing ideas and/or design for improvement, and document requirements
Responsible for testing and training, in some cases becoming a technical subject matter expert
Responsible for providing consistent detailed updates in the firm's project management system
Act as a liaison between stakeholders
Flexibility handling multiple assignments or shifting priorities in a fast-paced environment
A strong understanding of what it means to "be of service" to firm
Maintains open communication as it pertains to project completion and roadblocks
Other duties as assigned
COMPENSATION & BENEFITS:
$50,000-$60,000 annually depending on experience
13 front loaded PTO days in your first year, and grows with you!
6 paid federal holidays + 1 float holiday annually
Eligible for health, dental, and vision insurance plans
Company 401k program
FREE commuter pass allowing unlimited use of the RTD System
SCHEDULE:
Monday - Friday, general business hours
Temporarily hybrid-remote due to COVID
Sitting 80%, Standing/Walking 20%
Will type, write, use finger dexterity, talk, hear, and see (up close and moderate distances) as a normal part of job duties
May occasionally need to lift objects weighting 20 lbs.
IDEAL CANDIDATE:
Ability to meet deadlines and perform tasks in a high-stress environment
Able to adjust quickly to varying priorities and maintains a positive attitude during change
Maintains a high degree of attention to detail in a fast-paced work environment.
Supports a culture of accountability, ownership, and honesty
Displays a desire to learn and is coachable; takes feedback well from a variety of sources
Exhibits exceptional verbal and written communication skills and customer service provision
KEY QUALIFICATIONS:
Education, Formal Training or Certificates:
Associates Degree or equivalent tenure required
Administrative education or training preferred
Experience:
Previous experience in a Business Analyst role or similar relevant experience
Previous experience within a software development and/or implementation environment
Intermediate to Advanced knowledge and use of Microsoft Office suite (Word, Excel, and Outlook)
Experience with software requirements gathering and/or Epic and Story presentation is required
Experience with JIRA and TFS is preferred
Visio or other workflow application experience preferred
Experience developing and implementing process improvements preferred
Previous experience in the collection or legal industry preferred
Knowledge, Skills and Abilities:
Knowledge of legal terminology and procedures, preferred but not required
Excellent use of grammar, punctuation, with excellent verbal and written communication skills
Strong ability to stay organized and prioritize work to balance multiple projects to meet strict deadlines
Highly detail oriented
Able to work in a high production, fluid, and fast paced environment
Exceptional customer service skills
Prior document processing experience in a team environment preferred
Intermediate skills using Excel to write complex equations and present or report on data
Ability to type 50 WPM
LOCATION:
Downtown Denver, Colorado
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://www.applicantpro.com/j/1828276-334497
Position Summary: The Application Engineer Level I (Developer) will analyze design specifications and business applications in order to design or re-design, develop, test, troubleshoot and implement complex software programs and applications in line with client’s technical needs. They will also prepare program-level, user-level and technical documentation. This position will work collaboratively with other engineers/developers, data architects, technical writers, business analysts, programmers, testers and security, often on multiple concurrent projects. Key Responsibilities 1 :
Analyze functional business applications and design specifications
Translate detailed design into a developed application
Test, debug, and refine application code and service parameters
Develop test scripts used to ensure service capability and system quality assurance
Prepare required documentation, including both program-level and user-level documentation and technical documentation
Enhance software to reduce operating time or improve efficiencies
Troubleshoot issues, identify and implement resolutions and work with technical and business staff to ensure timely deployment
Provide technical direction to programmers to ensure program deadlines are met
Deliver business solutions using the latest Azure DevOps suite
Work and collaborate with the team including other developers, data architects, business analysts, testers, and security.
Troubleshoot application codes, as well as design and implement changes to the applications
Multitask and work in an environment of rapidly changing priorities; work on multiple concurrent projects
Serve as go-to person/development SME
Skills, Knowledge, and Experience: A successful candidate will have the following:
Bachelor’s degree from an accredited college or university, ideally in an information technology related field
3+ years of related work experience as a full stack developer
Proven ability to effectively communicate (both verbally and written), exercise sound judgment, ask questions and be open to the input and decisions of others
Self-starter who is able to, both independently and collaboratively, solve problems, make decisions and support change
Strong interpersonal skills, with the proven ability to collaborate and build relationships with staff, clients, remote colleagues and supervisors, and others
Experience with Microsoft Team Foundation Server (TFS) or Azure DevOps, Microsoft Visual Studio and other development interfaces and tools
Combination of experience in REACT, JSON, API development, JavaScript, JQuery, HTML 5, CSS, Ajax, Responsive Design, PHP, and Python
Knowledge of C#, ASP.NET, SQL, and Microsoft SharePoint
Experience working with XML/XSLT, JSON, and other technologies
Experience in database development and applications support
Experience/expertise with the Rehabilitation Act, Section 508 accessibility requirements and WCAG standards specifically WCAG 2.0 AA
Agile application development and/or DevOps processes and practices, including incremental code development and testing
Experience in information system design and application programming for large-scale systems
Knowledge of accessibility guidelines and compliance
Experience working with business stakeholders and soliciting requirements
Experience developing technical specifications for documenting implementation
Experience with working with source control
Experience with scripting and working with development consoles
Experience developing in a cloud environment
Experience with modern infrastructures and programing languages utilizing technologies such as containerization and micro services
BCT Partners’ mission is to provide insights about diverse people that lead to equity. We are a national, multi-disciplinary consulting firm that delivers a full range of research, consulting, training, technology, and analytics services. BCT works with government agencies, corporations, nonprofit organizations, educational institutions and foundations, and is one of the leading firms in the country with expertise in the following markets: housing and community development, economic development, workforce development, children and families, health, education, and diversity, equity & inclusion. We invite and welcome to our team people who share our values and goals; those with a passion for making the world a better place, who see strength in our diversity, seek equal opportunity for all communities and are motivated to create a more equitable and just society. We appreciate the knowledge, abilities, and ideas of each individual and embrace his/her/their positive contributions to our collaborative and dynamic work environment. Our Clients This position supports several BCT clients. A majority of the work will be with the U.S. Department of Health and Human Services (HHS) Administration for Community Living (ACL) Office of Information Resources Management (OIRM) . The mission of HHS ACL is to maximize the independence, well-being, and health of older adults, people with disabilities across the lifespan, and their families and caregivers. ACL’s Office of Information Resources Management (OIRM), located within the Center for Management and Budget (CMB), works with ACL’s program centers to provide and transform information technology services in support of programs serving older Americans and Americans with disabilities. This Project ACL’s goal is to identify, develop, operate and secure a portfolio of new and existing systems that better support the needs of its program, increase system security, and/or reduce the cost for system development and operations. These technology solutions must comply with a complex set of laws and regulations, as well as user and reporting requirements, and must be sustainable and easily adaptable as program and compliance requirements evolve. OIRM operates across four segments, all reporting to the ACL Chief Information Officer: 1) IT Portfolio Management (ITPM), 2) Enterprise Digital Strategies & Solutions (EDSS) , 3) Policy, and 4) Administrative Support. These segments are cohesive and must work in concert to achieve effective results. OIRM has contracted with BCT Partners to provide support to EDSS. BCT Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military and or/ veteran status, or any other Federal or State legally protected class. BCT Partners will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at careers@bctpartners.com . We appreciate the diversity of our communities and invite all who are interested to apply. For more information regarding BCT Partners' commitment to equal employment opportunity and affirmative action please click here: www.bctpartners.com/eeoaa
Jun 03, 2021
Full time
Position Summary: The Application Engineer Level I (Developer) will analyze design specifications and business applications in order to design or re-design, develop, test, troubleshoot and implement complex software programs and applications in line with client’s technical needs. They will also prepare program-level, user-level and technical documentation. This position will work collaboratively with other engineers/developers, data architects, technical writers, business analysts, programmers, testers and security, often on multiple concurrent projects. Key Responsibilities 1 :
Analyze functional business applications and design specifications
Translate detailed design into a developed application
Test, debug, and refine application code and service parameters
Develop test scripts used to ensure service capability and system quality assurance
Prepare required documentation, including both program-level and user-level documentation and technical documentation
Enhance software to reduce operating time or improve efficiencies
Troubleshoot issues, identify and implement resolutions and work with technical and business staff to ensure timely deployment
Provide technical direction to programmers to ensure program deadlines are met
Deliver business solutions using the latest Azure DevOps suite
Work and collaborate with the team including other developers, data architects, business analysts, testers, and security.
Troubleshoot application codes, as well as design and implement changes to the applications
Multitask and work in an environment of rapidly changing priorities; work on multiple concurrent projects
Serve as go-to person/development SME
Skills, Knowledge, and Experience: A successful candidate will have the following:
Bachelor’s degree from an accredited college or university, ideally in an information technology related field
3+ years of related work experience as a full stack developer
Proven ability to effectively communicate (both verbally and written), exercise sound judgment, ask questions and be open to the input and decisions of others
Self-starter who is able to, both independently and collaboratively, solve problems, make decisions and support change
Strong interpersonal skills, with the proven ability to collaborate and build relationships with staff, clients, remote colleagues and supervisors, and others
Experience with Microsoft Team Foundation Server (TFS) or Azure DevOps, Microsoft Visual Studio and other development interfaces and tools
Combination of experience in REACT, JSON, API development, JavaScript, JQuery, HTML 5, CSS, Ajax, Responsive Design, PHP, and Python
Knowledge of C#, ASP.NET, SQL, and Microsoft SharePoint
Experience working with XML/XSLT, JSON, and other technologies
Experience in database development and applications support
Experience/expertise with the Rehabilitation Act, Section 508 accessibility requirements and WCAG standards specifically WCAG 2.0 AA
Agile application development and/or DevOps processes and practices, including incremental code development and testing
Experience in information system design and application programming for large-scale systems
Knowledge of accessibility guidelines and compliance
Experience working with business stakeholders and soliciting requirements
Experience developing technical specifications for documenting implementation
Experience with working with source control
Experience with scripting and working with development consoles
Experience developing in a cloud environment
Experience with modern infrastructures and programing languages utilizing technologies such as containerization and micro services
BCT Partners’ mission is to provide insights about diverse people that lead to equity. We are a national, multi-disciplinary consulting firm that delivers a full range of research, consulting, training, technology, and analytics services. BCT works with government agencies, corporations, nonprofit organizations, educational institutions and foundations, and is one of the leading firms in the country with expertise in the following markets: housing and community development, economic development, workforce development, children and families, health, education, and diversity, equity & inclusion. We invite and welcome to our team people who share our values and goals; those with a passion for making the world a better place, who see strength in our diversity, seek equal opportunity for all communities and are motivated to create a more equitable and just society. We appreciate the knowledge, abilities, and ideas of each individual and embrace his/her/their positive contributions to our collaborative and dynamic work environment. Our Clients This position supports several BCT clients. A majority of the work will be with the U.S. Department of Health and Human Services (HHS) Administration for Community Living (ACL) Office of Information Resources Management (OIRM) . The mission of HHS ACL is to maximize the independence, well-being, and health of older adults, people with disabilities across the lifespan, and their families and caregivers. ACL’s Office of Information Resources Management (OIRM), located within the Center for Management and Budget (CMB), works with ACL’s program centers to provide and transform information technology services in support of programs serving older Americans and Americans with disabilities. This Project ACL’s goal is to identify, develop, operate and secure a portfolio of new and existing systems that better support the needs of its program, increase system security, and/or reduce the cost for system development and operations. These technology solutions must comply with a complex set of laws and regulations, as well as user and reporting requirements, and must be sustainable and easily adaptable as program and compliance requirements evolve. OIRM operates across four segments, all reporting to the ACL Chief Information Officer: 1) IT Portfolio Management (ITPM), 2) Enterprise Digital Strategies & Solutions (EDSS) , 3) Policy, and 4) Administrative Support. These segments are cohesive and must work in concert to achieve effective results. OIRM has contracted with BCT Partners to provide support to EDSS. BCT Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military and or/ veteran status, or any other Federal or State legally protected class. BCT Partners will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at careers@bctpartners.com . We appreciate the diversity of our communities and invite all who are interested to apply. For more information regarding BCT Partners' commitment to equal employment opportunity and affirmative action please click here: www.bctpartners.com/eeoaa
Position Summary: The Cybersecurity Analyst will assess the overall cybersecurity posture of the client’s network: identify devices/services on the network that pose the most risk, identify devices/services across the client’s enterprise that have network access and exploitable vulnerabilities, visualize where aggressors can pivot following system compromise, and coordinate with other teams to enhance digital resilience. This role also implements, monitors, supports and hardens cloud infrastructure and environments, and works with client leadership to provide direction and expertise for a strategic cloud security transformation. Key Responsibilities1:
Analyze security posture and vulnerabilities present in cloud architectures
Review security documentation to determine security status of cloud products and applications
Perform security audit and compliance tasks for cloud applications
Recommend and provide guidance to Cloud Architect, project leadership, and those performing remediation activities
Coordinate and communicate across a matrixed team of stakeholders
Be mindful and responsive to challenges that may surface with legacy applications
Project manage small projects
Provide tracking and briefing of the security status of cloud service providers
Perform other reasonable tasks as assigned by management in support of BCT’s goals and objectives. Experience, Knowledge, Skills & Abilities:
In-depth knowledge and experience of next-gen technical architectures, cloud infrastructures, evolving business practices, development practices, finding innovative ways to enable secure business practices and strong risk management skills
3 to 5 years’ professional experience in Information Technology and Cloud Security; Information Security and DevOps team experience (ideally working in a matrixed team environment)
Zero-trust architecture and identity management experience required; Google Cloud and Azure experience desired
Advanced understanding of policy and compliance for FISMA, NIST and Security Controls
Ability to examine and evaluate security strategies and defenses; to determine security and business impacts
Experience inheriting FedRamp controls
Incident response documentation process proficiency
Familiarity with Risk Management; with cyber threat hunting and vulnerability management
Understanding of DHS CDM as well as Microservices, API's, and 3rd Party Identity Management
Bachelor’s Degree from an accredited university or college; CISSP, CISA, CISM or similar certifications are a plus, but not required
Respectful demeanor and interpersonal skills; ability to work independently and as part of a collaborative team in virtual and in-person environments; must be organized, and able to effectively prioritize and meet deadlines
Strong organizational, administrative and project coordination skills, and the ability to effectively manage multiple priorities
Effectively communicate when speaking and writing, exercise sound judgment, ask questions and be open to the input and decisions of others
Able to, both independently and collaboratively, solve problems, make decisions and support change
BCT Partners’ mission is to provide insights about diverse people that lead to equity. We are a national, multi-disciplinary consulting firm that delivers a full range of research, consulting, training, technology, and analytics services. BCT works with government agencies, corporations, nonprofit organizations, educational institutions and foundations, and is one of the leading firms in the country with expertise in the following markets: housing and community development, economic development, workforce development, children and families, health, education, and diversity, equity & inclusion. We invite and welcome to our team people who share our values and goals; those with a passion for making the world a better place, who see strength in our diversity, seek equal opportunity for all communities and are motivated to create a more equitable and just society. We appreciate the knowledge, abilities, and ideas of each individual and embrace his/her/their positive contributions to our collaborative and dynamic work environment. Our Clients This position supports several BCT clients. A majority of the work will be with the U.S. Department of Health and Human Services (HHS) Administration for Community Living (ACL) Office of Information Resources Management (OIRM) . The mission of HHS ACL is to maximize the independence, well-being, and health of older adults, people with disabilities across the lifespan, and their families and caregivers. ACL’s Office of Information Resources Management (OIRM), located within the Center for Management and Budget (CMB), works with ACL’s program centers to provide and transform information technology services in support of programs serving older Americans and Americans with disabilities. This Project ACL’s goal is to identify, develop, operate and secure a portfolio of new and existing systems that better support the needs of its program, increase system security, and/or reduce the cost for system development and operations. These technology solutions must comply with a complex set of laws and regulations, as well as user and reporting requirements, and must be sustainable and easily adaptable as program and compliance requirements evolve. OIRM operates across four segments, all reporting to the ACL Chief Information Officer: 1) IT Portfolio Management (ITPM), 2) Enterprise Digital Strategies & Solutions (EDSS) , 3) Policy, and 4) Administrative Support. These segments are cohesive and must work in concert to achieve effective results. OIRM has contracted with BCT Partners to provide support to EDSS. BCT Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military and or/ veteran status, or any other Federal or State legally protected class. BCT Partners will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at careers@bctpartners.com . We appreciate the diversity of our communities and invite all who are interested to apply. For more information regarding BCT Partners' commitment to equal employment opportunity and affirmative action please click here: www.bctpartners.com/eeoaa
Jun 03, 2021
Full time
Position Summary: The Cybersecurity Analyst will assess the overall cybersecurity posture of the client’s network: identify devices/services on the network that pose the most risk, identify devices/services across the client’s enterprise that have network access and exploitable vulnerabilities, visualize where aggressors can pivot following system compromise, and coordinate with other teams to enhance digital resilience. This role also implements, monitors, supports and hardens cloud infrastructure and environments, and works with client leadership to provide direction and expertise for a strategic cloud security transformation. Key Responsibilities1:
Analyze security posture and vulnerabilities present in cloud architectures
Review security documentation to determine security status of cloud products and applications
Perform security audit and compliance tasks for cloud applications
Recommend and provide guidance to Cloud Architect, project leadership, and those performing remediation activities
Coordinate and communicate across a matrixed team of stakeholders
Be mindful and responsive to challenges that may surface with legacy applications
Project manage small projects
Provide tracking and briefing of the security status of cloud service providers
Perform other reasonable tasks as assigned by management in support of BCT’s goals and objectives. Experience, Knowledge, Skills & Abilities:
In-depth knowledge and experience of next-gen technical architectures, cloud infrastructures, evolving business practices, development practices, finding innovative ways to enable secure business practices and strong risk management skills
3 to 5 years’ professional experience in Information Technology and Cloud Security; Information Security and DevOps team experience (ideally working in a matrixed team environment)
Zero-trust architecture and identity management experience required; Google Cloud and Azure experience desired
Advanced understanding of policy and compliance for FISMA, NIST and Security Controls
Ability to examine and evaluate security strategies and defenses; to determine security and business impacts
Experience inheriting FedRamp controls
Incident response documentation process proficiency
Familiarity with Risk Management; with cyber threat hunting and vulnerability management
Understanding of DHS CDM as well as Microservices, API's, and 3rd Party Identity Management
Bachelor’s Degree from an accredited university or college; CISSP, CISA, CISM or similar certifications are a plus, but not required
Respectful demeanor and interpersonal skills; ability to work independently and as part of a collaborative team in virtual and in-person environments; must be organized, and able to effectively prioritize and meet deadlines
Strong organizational, administrative and project coordination skills, and the ability to effectively manage multiple priorities
Effectively communicate when speaking and writing, exercise sound judgment, ask questions and be open to the input and decisions of others
Able to, both independently and collaboratively, solve problems, make decisions and support change
BCT Partners’ mission is to provide insights about diverse people that lead to equity. We are a national, multi-disciplinary consulting firm that delivers a full range of research, consulting, training, technology, and analytics services. BCT works with government agencies, corporations, nonprofit organizations, educational institutions and foundations, and is one of the leading firms in the country with expertise in the following markets: housing and community development, economic development, workforce development, children and families, health, education, and diversity, equity & inclusion. We invite and welcome to our team people who share our values and goals; those with a passion for making the world a better place, who see strength in our diversity, seek equal opportunity for all communities and are motivated to create a more equitable and just society. We appreciate the knowledge, abilities, and ideas of each individual and embrace his/her/their positive contributions to our collaborative and dynamic work environment. Our Clients This position supports several BCT clients. A majority of the work will be with the U.S. Department of Health and Human Services (HHS) Administration for Community Living (ACL) Office of Information Resources Management (OIRM) . The mission of HHS ACL is to maximize the independence, well-being, and health of older adults, people with disabilities across the lifespan, and their families and caregivers. ACL’s Office of Information Resources Management (OIRM), located within the Center for Management and Budget (CMB), works with ACL’s program centers to provide and transform information technology services in support of programs serving older Americans and Americans with disabilities. This Project ACL’s goal is to identify, develop, operate and secure a portfolio of new and existing systems that better support the needs of its program, increase system security, and/or reduce the cost for system development and operations. These technology solutions must comply with a complex set of laws and regulations, as well as user and reporting requirements, and must be sustainable and easily adaptable as program and compliance requirements evolve. OIRM operates across four segments, all reporting to the ACL Chief Information Officer: 1) IT Portfolio Management (ITPM), 2) Enterprise Digital Strategies & Solutions (EDSS) , 3) Policy, and 4) Administrative Support. These segments are cohesive and must work in concert to achieve effective results. OIRM has contracted with BCT Partners to provide support to EDSS. BCT Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military and or/ veteran status, or any other Federal or State legally protected class. BCT Partners will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at careers@bctpartners.com . We appreciate the diversity of our communities and invite all who are interested to apply. For more information regarding BCT Partners' commitment to equal employment opportunity and affirmative action please click here: www.bctpartners.com/eeoaa
Grants Support Specialists provide ongoing, prompt and accurate fiscal assistance to Head Start (HS) and Early Head Start (EHS) grantees and contribute to Federal staff’s delivery of high-quality grants management services that support grantee compliance and performance improvement. This includes preparing and tracking grants through review and funding processes, monitoring receipt and accuracy of grant documents, monitoring, evaluating and resolving grant issues, and preparing grant closeouts. These activities may also include review and analysis of grantee financial reports, waiver requests, applications related to facility needs, and providing regulatory and fiscal policy guidance to HS & EHS grantees. Key Responsibilities [1] :
Design activities to ensure complete, timely review of grant applications, review and respond to client fiscal team requests including finalizing memos, decision letters, and maintaining tracking databases; perform basic review of audit reports, financial statements and budget worksheets
Perform fiscal analysis of Federal financial reports; assist in tracking the overall fiscal/budget plan, financial reports and timelines; track certified grants and monitor funding levels
Receive and review all grantee financial reports for assigned projects; use appropriate resources to verify accuracy and grantee compliance with Federal grant award terms and conditions
Research, as needed, statutes, legislation, regulations and directives that govern the financial aspects of government grant-funded programs, identifying trends and tasks to communicate with the broader team
Support official grant file maintenance of new and continuation grants for current and all prior years, in accordance with the grant administration manual, until grants are closed out
Review grantee annual financial audits to determine each organization’s financial stability, report on findings, current ratio, revenue verses expenditures analyses, and any depreciation
Monitor OHS Risk Management and prepare information for executive review on grantees identified as having issues
Support, as requested, the evaluation, tracking and resolution of grantee applications to purchase, construct and/or complete major facilities renovations
Maintain the official facilities files and data tracking systems that record the amount of Federal Interest in facilities purchased, renovated, or constructed with Head Start grant funds
Routinely monitor grantee data management systems, including financial, property and reporting; analyze data for reconciliation and anomalies, report anomalies and trends monthly to financial staff; track and report carry-over-balances to program and financial staff
In coordination with the Program Manager, provide leadership support and coaching to fellow Grant Support team members.
Perform other reasonable tasks as assigned by management in support of BCT’s goals and objectives. Experience, Knowledge, Skills & Abilities:
Bachelor’s Degree from an accredited university or college, with a preference for a degree in accounting, business management, or a related field
Background and training in accounting and/or financial management, including audit resolution activities
At least 3 years’ experience related to federal discretionary grants management non-profit or for-profit financial management, and regulatory compliance monitoring and oversight
Knowledge and experience with the administration of discretionary grants is required; experience with Head Start/Early Head Start program grants desired
Understanding of the special populations served by Regions XI (American Indian and Alaska Native/AIAN) and XII (Migrant and Seasonal Head Start/MSHS) desired for those supporting these grantees
Proven ability to clearly and effectively communicate when speaking and in writing, ask questions and be open to the input and decisions of others
Experience aggregating, analyzing, charting, graphing and reporting on and presenting data gathered from multiple sources
Strong organizational, administrative and project coordination skills, with the ability to exercise sound judgment and effectively manage multiple priorities
Strong interpersonal skills, with the proven ability to collaborate and build relationships with staff, clients, remote colleagues and supervisors, and others
Able to, both independently and collaboratively, solve problems, make decisions and support change.
Computer, Internet and general proficiency with Microsoft Outlook, Word, Access and PowerPoint; advanced knowledge and experience with Microsoft Excel is required
Experience with Head Start Enterprise System (HSES), Head Start Funds Planning System (HSFPS), Office of Head Start Aligned Monitoring System (IT-AMS), GrantSolutions and Payment Management System (PMS) is a plus
BCT Partners’ mission is to provide insights about diverse people that lead to equity. We are a national, multi-disciplinary consulting firm that delivers a full range of research, consulting, training, technology, and analytics services. BCT works with government agencies, corporations, nonprofit organizations, educational institutions and foundations, and is one of the leading firms in the country with expertise in the following markets: housing and community development, economic development, workforce development, children and families, health, education, and diversity, equity & inclusion. We invite and welcome to our team people who share our values and goals; those with a passion for making the world a better place, who see strength in our diversity, seek equal opportunity for all communities and are motivated to create a more equitable and just society. We appreciate the knowledge, abilities, and ideas of each individual and embrace his/her/their positive contributions to our collaborative and dynamic work environment. Our Clients The Office of Grants Management (OGM) directly administers, manages, provides financial stewardship, and technical guidance to more than 60 program and regional offices of the U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF) for discretionary, mandatory grants, and cooperative agreements; OGM also performs audit resolution. Nationally, ACF is comprised of twelve regional offices responsible for awarding grants, monitoring performance, and providing technical assistance to nearly 1,600 Head Start grantees. These programs receive annual grant (refunding) awards and may receive supplemental awards. OGM/School Readiness Grants Management staff provide financial and policy guidance to Head Start grantees. [1] Job descriptions serve to provide guidance and information regarding position responsibilities and job expectations. BCT Partners reserves the right, where permitted by law, to modify position responsibilities, sometimes without notice or written updates to the job description documents. BCT Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military and or/ veteran status, or any other Federal or State legally protected class. BCT Partners will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at careers@bctpartners.com . We appreciate the diversity of our communities and invite all who are interested to apply. For more information regarding BCT Partners' commitment to equal employment opportunity and affirmative action please click here: www.bctpartners.com/eeoaa
Jun 02, 2021
Full time
Grants Support Specialists provide ongoing, prompt and accurate fiscal assistance to Head Start (HS) and Early Head Start (EHS) grantees and contribute to Federal staff’s delivery of high-quality grants management services that support grantee compliance and performance improvement. This includes preparing and tracking grants through review and funding processes, monitoring receipt and accuracy of grant documents, monitoring, evaluating and resolving grant issues, and preparing grant closeouts. These activities may also include review and analysis of grantee financial reports, waiver requests, applications related to facility needs, and providing regulatory and fiscal policy guidance to HS & EHS grantees. Key Responsibilities [1] :
Design activities to ensure complete, timely review of grant applications, review and respond to client fiscal team requests including finalizing memos, decision letters, and maintaining tracking databases; perform basic review of audit reports, financial statements and budget worksheets
Perform fiscal analysis of Federal financial reports; assist in tracking the overall fiscal/budget plan, financial reports and timelines; track certified grants and monitor funding levels
Receive and review all grantee financial reports for assigned projects; use appropriate resources to verify accuracy and grantee compliance with Federal grant award terms and conditions
Research, as needed, statutes, legislation, regulations and directives that govern the financial aspects of government grant-funded programs, identifying trends and tasks to communicate with the broader team
Support official grant file maintenance of new and continuation grants for current and all prior years, in accordance with the grant administration manual, until grants are closed out
Review grantee annual financial audits to determine each organization’s financial stability, report on findings, current ratio, revenue verses expenditures analyses, and any depreciation
Monitor OHS Risk Management and prepare information for executive review on grantees identified as having issues
Support, as requested, the evaluation, tracking and resolution of grantee applications to purchase, construct and/or complete major facilities renovations
Maintain the official facilities files and data tracking systems that record the amount of Federal Interest in facilities purchased, renovated, or constructed with Head Start grant funds
Routinely monitor grantee data management systems, including financial, property and reporting; analyze data for reconciliation and anomalies, report anomalies and trends monthly to financial staff; track and report carry-over-balances to program and financial staff
In coordination with the Program Manager, provide leadership support and coaching to fellow Grant Support team members.
Perform other reasonable tasks as assigned by management in support of BCT’s goals and objectives. Experience, Knowledge, Skills & Abilities:
Bachelor’s Degree from an accredited university or college, with a preference for a degree in accounting, business management, or a related field
Background and training in accounting and/or financial management, including audit resolution activities
At least 3 years’ experience related to federal discretionary grants management non-profit or for-profit financial management, and regulatory compliance monitoring and oversight
Knowledge and experience with the administration of discretionary grants is required; experience with Head Start/Early Head Start program grants desired
Understanding of the special populations served by Regions XI (American Indian and Alaska Native/AIAN) and XII (Migrant and Seasonal Head Start/MSHS) desired for those supporting these grantees
Proven ability to clearly and effectively communicate when speaking and in writing, ask questions and be open to the input and decisions of others
Experience aggregating, analyzing, charting, graphing and reporting on and presenting data gathered from multiple sources
Strong organizational, administrative and project coordination skills, with the ability to exercise sound judgment and effectively manage multiple priorities
Strong interpersonal skills, with the proven ability to collaborate and build relationships with staff, clients, remote colleagues and supervisors, and others
Able to, both independently and collaboratively, solve problems, make decisions and support change.
Computer, Internet and general proficiency with Microsoft Outlook, Word, Access and PowerPoint; advanced knowledge and experience with Microsoft Excel is required
Experience with Head Start Enterprise System (HSES), Head Start Funds Planning System (HSFPS), Office of Head Start Aligned Monitoring System (IT-AMS), GrantSolutions and Payment Management System (PMS) is a plus
BCT Partners’ mission is to provide insights about diverse people that lead to equity. We are a national, multi-disciplinary consulting firm that delivers a full range of research, consulting, training, technology, and analytics services. BCT works with government agencies, corporations, nonprofit organizations, educational institutions and foundations, and is one of the leading firms in the country with expertise in the following markets: housing and community development, economic development, workforce development, children and families, health, education, and diversity, equity & inclusion. We invite and welcome to our team people who share our values and goals; those with a passion for making the world a better place, who see strength in our diversity, seek equal opportunity for all communities and are motivated to create a more equitable and just society. We appreciate the knowledge, abilities, and ideas of each individual and embrace his/her/their positive contributions to our collaborative and dynamic work environment. Our Clients The Office of Grants Management (OGM) directly administers, manages, provides financial stewardship, and technical guidance to more than 60 program and regional offices of the U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF) for discretionary, mandatory grants, and cooperative agreements; OGM also performs audit resolution. Nationally, ACF is comprised of twelve regional offices responsible for awarding grants, monitoring performance, and providing technical assistance to nearly 1,600 Head Start grantees. These programs receive annual grant (refunding) awards and may receive supplemental awards. OGM/School Readiness Grants Management staff provide financial and policy guidance to Head Start grantees. [1] Job descriptions serve to provide guidance and information regarding position responsibilities and job expectations. BCT Partners reserves the right, where permitted by law, to modify position responsibilities, sometimes without notice or written updates to the job description documents. BCT Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military and or/ veteran status, or any other Federal or State legally protected class. BCT Partners will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at careers@bctpartners.com . We appreciate the diversity of our communities and invite all who are interested to apply. For more information regarding BCT Partners' commitment to equal employment opportunity and affirmative action please click here: www.bctpartners.com/eeoaa
Grants Support Specialists provide ongoing, prompt and accurate fiscal assistance to Head Start (HS) and Early Head Start (EHS) grantees and contribute to Federal staff’s delivery of high-quality grants management services that support grantee compliance and performance improvement. This includes preparing and tracking grants through review and funding processes, monitoring receipt and accuracy of grant documents, monitoring, evaluating and resolving grant issues, and preparing grant closeouts. These activities may also include review and analysis of grantee financial reports, waiver requests, applications related to facility needs, and providing regulatory and fiscal policy guidance to HS & EHS grantees. Key Responsibilities [1] :
Design activities to ensure complete, timely review of grant applications, review and respond to client fiscal team requests including finalizing memos, decision letters, and maintaining tracking databases; perform basic review of audit reports, financial statements and budget worksheets
Perform fiscal analysis of Federal financial reports; assist in tracking the overall fiscal/budget plan, financial reports and timelines; track certified grants and monitor funding levels
Receive and review all grantee financial reports for assigned projects; use appropriate resources to verify accuracy and grantee compliance with Federal grant award terms and conditions
Research, as needed, statutes, legislation, regulations and directives that govern the financial aspects of government grant-funded programs, identifying trends and tasks to communicate with the broader team
Support official grant file maintenance of new and continuation grants for current and all prior years, in accordance with the grant administration manual, until grants are closed out
Review grantee annual financial audits to determine each organization’s financial stability, report on findings, current ratio, revenue verses expenditures analyses, and any depreciation
Monitor OHS Risk Management and prepare information for executive review on grantees identified as having issues
Support, as requested, the evaluation, tracking and resolution of grantee applications to purchase, construct and/or complete major facilities renovations
Maintain the official facilities files and data tracking systems that record the amount of Federal Interest in facilities purchased, renovated, or constructed with Head Start grant funds
Routinely monitor grantee data management systems, including financial, property and reporting; analyze data for reconciliation and anomalies, report anomalies and trends monthly to financial staff; track and report carry-over-balances to program and financial staff
In coordination with the Program Manager, provide leadership support and coaching to fellow Grant Support team members.
Perform other reasonable tasks as assigned by management in support of BCT’s goals and objectives. Experience, Knowledge, Skills & Abilities:
Bachelor’s Degree from an accredited university or college, with a preference for a degree in accounting, business management, or a related field
Background and training in accounting and/or financial management, including audit resolution activities
At least 3 years’ experience related to federal discretionary grants management non-profit or for-profit financial management, and regulatory compliance monitoring and oversight
Knowledge and experience with the administration of discretionary grants is required; experience with Head Start/Early Head Start program grants desired
Understanding of the special populations served by Regions XI (American Indian and Alaska Native/AIAN) and XII (Migrant and Seasonal Head Start/MSHS) desired for those supporting these grantees
Proven ability to clearly and effectively communicate when speaking and in writing, ask questions and be open to the input and decisions of others
Experience aggregating, analyzing, charting, graphing and reporting on and presenting data gathered from multiple sources
Strong organizational, administrative and project coordination skills, with the ability to exercise sound judgment and effectively manage multiple priorities
Strong interpersonal skills, with the proven ability to collaborate and build relationships with staff, clients, remote colleagues and supervisors, and others
Able to, both independently and collaboratively, solve problems, make decisions and support change.
Computer, Internet and general proficiency with Microsoft Outlook, Word, Access and PowerPoint; advanced knowledge and experience with Microsoft Excel is required
Experience with Head Start Enterprise System (HSES), Head Start Funds Planning System (HSFPS), Office of Head Start Aligned Monitoring System (IT-AMS), GrantSolutions and Payment Management System (PMS) is a plus
BCT Partners’ mission is to provide insights about diverse people that lead to equity. We are a national, multi-disciplinary consulting firm that delivers a full range of research, consulting, training, technology, and analytics services. BCT works with government agencies, corporations, nonprofit organizations, educational institutions and foundations, and is one of the leading firms in the country with expertise in the following markets: housing and community development, economic development, workforce development, children and families, health, education, and diversity, equity & inclusion. We invite and welcome to our team people who share our values and goals; those with a passion for making the world a better place, who see strength in our diversity, seek equal opportunity for all communities and are motivated to create a more equitable and just society. We appreciate the knowledge, abilities, and ideas of each individual and embrace his/her/their positive contributions to our collaborative and dynamic work environment. Our Clients The Office of Grants Management (OGM) directly administers, manages, provides financial stewardship, and technical guidance to more than 60 program and regional offices of the U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF) for discretionary, mandatory grants, and cooperative agreements; OGM also performs audit resolution. Nationally, ACF is comprised of twelve regional offices responsible for awarding grants, monitoring performance, and providing technical assistance to nearly 1,600 Head Start grantees. These programs receive annual grant (refunding) awards and may receive supplemental awards. OGM/School Readiness Grants Management staff provide financial and policy guidance to Head Start grantees. [1] Job descriptions serve to provide guidance and information regarding position responsibilities and job expectations. BCT Partners reserves the right, where permitted by law, to modify position responsibilities, sometimes without notice or written updates to the job description documents. BCT Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military and or/ veteran status, or any other Federal or State legally protected class. BCT Partners will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at careers@bctpartners.com . We appreciate the diversity of our communities and invite all who are interested to apply. For more information regarding BCT Partners' commitment to equal employment opportunity and affirmative action please click here: www.bctpartners.com/eeoaa
Jun 02, 2021
Full time
Grants Support Specialists provide ongoing, prompt and accurate fiscal assistance to Head Start (HS) and Early Head Start (EHS) grantees and contribute to Federal staff’s delivery of high-quality grants management services that support grantee compliance and performance improvement. This includes preparing and tracking grants through review and funding processes, monitoring receipt and accuracy of grant documents, monitoring, evaluating and resolving grant issues, and preparing grant closeouts. These activities may also include review and analysis of grantee financial reports, waiver requests, applications related to facility needs, and providing regulatory and fiscal policy guidance to HS & EHS grantees. Key Responsibilities [1] :
Design activities to ensure complete, timely review of grant applications, review and respond to client fiscal team requests including finalizing memos, decision letters, and maintaining tracking databases; perform basic review of audit reports, financial statements and budget worksheets
Perform fiscal analysis of Federal financial reports; assist in tracking the overall fiscal/budget plan, financial reports and timelines; track certified grants and monitor funding levels
Receive and review all grantee financial reports for assigned projects; use appropriate resources to verify accuracy and grantee compliance with Federal grant award terms and conditions
Research, as needed, statutes, legislation, regulations and directives that govern the financial aspects of government grant-funded programs, identifying trends and tasks to communicate with the broader team
Support official grant file maintenance of new and continuation grants for current and all prior years, in accordance with the grant administration manual, until grants are closed out
Review grantee annual financial audits to determine each organization’s financial stability, report on findings, current ratio, revenue verses expenditures analyses, and any depreciation
Monitor OHS Risk Management and prepare information for executive review on grantees identified as having issues
Support, as requested, the evaluation, tracking and resolution of grantee applications to purchase, construct and/or complete major facilities renovations
Maintain the official facilities files and data tracking systems that record the amount of Federal Interest in facilities purchased, renovated, or constructed with Head Start grant funds
Routinely monitor grantee data management systems, including financial, property and reporting; analyze data for reconciliation and anomalies, report anomalies and trends monthly to financial staff; track and report carry-over-balances to program and financial staff
In coordination with the Program Manager, provide leadership support and coaching to fellow Grant Support team members.
Perform other reasonable tasks as assigned by management in support of BCT’s goals and objectives. Experience, Knowledge, Skills & Abilities:
Bachelor’s Degree from an accredited university or college, with a preference for a degree in accounting, business management, or a related field
Background and training in accounting and/or financial management, including audit resolution activities
At least 3 years’ experience related to federal discretionary grants management non-profit or for-profit financial management, and regulatory compliance monitoring and oversight
Knowledge and experience with the administration of discretionary grants is required; experience with Head Start/Early Head Start program grants desired
Understanding of the special populations served by Regions XI (American Indian and Alaska Native/AIAN) and XII (Migrant and Seasonal Head Start/MSHS) desired for those supporting these grantees
Proven ability to clearly and effectively communicate when speaking and in writing, ask questions and be open to the input and decisions of others
Experience aggregating, analyzing, charting, graphing and reporting on and presenting data gathered from multiple sources
Strong organizational, administrative and project coordination skills, with the ability to exercise sound judgment and effectively manage multiple priorities
Strong interpersonal skills, with the proven ability to collaborate and build relationships with staff, clients, remote colleagues and supervisors, and others
Able to, both independently and collaboratively, solve problems, make decisions and support change.
Computer, Internet and general proficiency with Microsoft Outlook, Word, Access and PowerPoint; advanced knowledge and experience with Microsoft Excel is required
Experience with Head Start Enterprise System (HSES), Head Start Funds Planning System (HSFPS), Office of Head Start Aligned Monitoring System (IT-AMS), GrantSolutions and Payment Management System (PMS) is a plus
BCT Partners’ mission is to provide insights about diverse people that lead to equity. We are a national, multi-disciplinary consulting firm that delivers a full range of research, consulting, training, technology, and analytics services. BCT works with government agencies, corporations, nonprofit organizations, educational institutions and foundations, and is one of the leading firms in the country with expertise in the following markets: housing and community development, economic development, workforce development, children and families, health, education, and diversity, equity & inclusion. We invite and welcome to our team people who share our values and goals; those with a passion for making the world a better place, who see strength in our diversity, seek equal opportunity for all communities and are motivated to create a more equitable and just society. We appreciate the knowledge, abilities, and ideas of each individual and embrace his/her/their positive contributions to our collaborative and dynamic work environment. Our Clients The Office of Grants Management (OGM) directly administers, manages, provides financial stewardship, and technical guidance to more than 60 program and regional offices of the U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF) for discretionary, mandatory grants, and cooperative agreements; OGM also performs audit resolution. Nationally, ACF is comprised of twelve regional offices responsible for awarding grants, monitoring performance, and providing technical assistance to nearly 1,600 Head Start grantees. These programs receive annual grant (refunding) awards and may receive supplemental awards. OGM/School Readiness Grants Management staff provide financial and policy guidance to Head Start grantees. [1] Job descriptions serve to provide guidance and information regarding position responsibilities and job expectations. BCT Partners reserves the right, where permitted by law, to modify position responsibilities, sometimes without notice or written updates to the job description documents. BCT Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military and or/ veteran status, or any other Federal or State legally protected class. BCT Partners will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at careers@bctpartners.com . We appreciate the diversity of our communities and invite all who are interested to apply. For more information regarding BCT Partners' commitment to equal employment opportunity and affirmative action please click here: www.bctpartners.com/eeoaa