Financial Operations Associate

  • North American Association for Environmental Education
  • Washington, DC
  • Aug 31, 2020
Full time Administrative Financial Operations

Job Description

NAAEE is looking for a talented, well-organized Financial Operations Associate with 1-3 years of accounting, bookkeeping, financial grant management, or similar experience to help us with invoice processing, grant financial reporting, and database management. If you’re a team player who is great with details, numbers, and customer service and who wants to help with creating a more equitable and sustainable future, please apply. This position is virtual for the foreseeable future, with a preference for DC. For a complete job description, see below. We will accept applications until the position is filled and are looking to hire as soon as possible.

Major Functions:

The Financial Operations Associate would support NAAEE full-time with payment processing, budget management, and invoice creation.

General duties include:

  • Processing reimbursement requests and maintaining receipts and expense backup for NAAEE’s program, including ee360, eeBLUE, GEEP, and other programs and events
  • Coding NAAEE’s credit card expenses and invoices to appropriate funding sources and uploading invoices to server for Accountants to process
  • Running monthly general ledger reports for all programs
  • Creating invoices, including quarterly invoices to funders
  • Managing NAAEE’s membership database
  • Maintaining receipts and expense backup for the GEEP program
  • Filing invoices
  • Completing federal budget documents, including SF 424s and 425, Form 5700s, and others as necessary
  • Collecting bids for contracts, as required
  • Making purchases on behalf of the organization, with approval from supervisor
  • Assisting with processing payments prior to and onsite at the NAAEE conference for attendees, exhibitors, and sponsors
  • Depositing checks
  • Assisting with preparing for NAAEE’s annual audit

Minimum Skills and Experience Required:

  • 1-3 years of accounting, bookkeeping, financial grant management, or similar experience
  • Associate’s degree in accounting, business or other related fields, or equivalent professional experience, is a plus
  • Experience with civiCRM or similar membership management software preferred
  • Ability to work efficiently, with flexibility, creativity, initiative, strong attention to detail, positive energy, and good humor
  • Ability to work independently as required but also to work effectively as a team member
  • Ability to juggle multiple projects, meet deadlines, problem solve, and exercise tact and diplomacy
  • An individual who is culturally competent and can work with individuals representing a diversity of backgrounds and perspectives
  • A team player who enthusiastically represents NAAEE to external partners, members, funders, and other stakeholders


Administrative Support