Health Equity Workforce Assistant (Administrative Support Specialist 2)

 To be considered for this position you must complete an online application at:

https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Portland--OHA--Oak-Street/Health-Equity-Workforce-Assistant--Administrative-Specialist-2-_REQ-50945

The Oregon Health Authority (OHA) – Office of Equity and Inclusion (OEI) has a fantastic opportunity for a Health Equity Workforce Assistant (Administrative Support Specialist 2) in Portland, Oregon. The primary office is located in Portland, Oregon, with the ability to telework as a possible option under the current circumstances related to COVID-19.

The Office of Equity and Inclusion works with diverse communities to eliminate health gaps and promote optimal health in Oregon.  By connecting people and programs, we can make substantial, measurable progress in improving the health of all Oregonians.  The Oregon Health Authority (OHA) promotes health equity by developing policies and programs to eliminate health disparities and reach health equity for all Oregonians.

 What you will do!

You will provide administrative support to Traditional Health Worker (THW) and Health Care Interpreter (HCI) Programs. This entails processing applications for certification and all related correspondence, initiating background check process, entering registration information into the program database and creating registry reports.  It requires strong skills in database formats, attention to detail, and accurate data entry.  The successful candidate will have a strong background in data and document management processes, as well as experience working with sensitive and/or confidential information per security policies. 

This position uses your knowledge and experience as it relates to understanding, interpreting and explaining Oregon Revised Statutes (ORS) and Oregon Administrative Rules (OAR) relating to the Traditional Health Workers (THW) and Health Care Interpreter (HCI) programs.  You will rely upon these when determining eligibility for a program or service.

 In this position, you will provide administrative support to advisory councils and working committees by executing all meeting functions, such as scheduling, emailing invitations, preparing agendas and/or meeting packets, disseminating meeting materials, taking and distributing meeting minutes. 

What we are looking for!

Final candidates will be tested for the necessary computer efficiency.

• Two (2) years of experience as an administrative specialist or executive support specialist which included support for a project, program or operations; OR An equivalent combination of training and experience.

• Expertise using Microsoft Office (Word, Excel, Outlook, PowerPoint) and Workday;
• Experience using data bases and strong knowledge of data and document management processes, includes maintaining confidentiality and complying with information security policies, and accurate data entry;
• Experience providing culturally competent customer service by phone, email and in-person and working with culturally and linguistically diverse communities;
• Experience providing administrative support to groups such as committees or councils to include all phases of meetings;
• Experience working with frequent interruptions, using organizational and time management to complete tasks and assignments;
• Experience with making independent judgments and decisions concerning appropriate courses of action, to include interpreting rules and laws;
• Experience with the state’s records retention and archiving process and procedure;

Experience creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.