Development Intern, Women’s Board and Ravinia Associates Operations

  • Ravinia Festival
  • 418 N Sheridan Road, Highland Park, IL 60035
  • Jan 20, 2021
Full time Administrative Operations Entry Level Nonprofit-Social Services

Job Description

Company Description

Ravinia, North America's oldest music festival, stands today as its most musically diverse, presenting over 140 different events throughout the summer. These concerts run the gamut from Yo-Yo Ma to John Legend to the annual summer residency of the nation's finest orchestra, The Chicago Symphony Orchestra.

The 36-acre park is nestled in a gently wooded area that makes it an enchanting place to experience music. Guests can bring their own picnics or eat at one of the park restaurants.

Our Mission

As a nonprofit organization, community outreach and music education initiatives are our mission. Over 75,000 people are served through Ravinia's Reach Teach Play programs each year, ensuring that great music remains accessible to all.

Job Description

Title: Development Intern, Women’s Board and Ravinia Associates Operations

  • Temporarily remote due to COVID-19. In office full time when safe to return.
  • Highland Park, IL 60035, USA
  • Full-time, Seasonal

Department: Development

Reports to: Manager, Women’s Board and Ravinia Associates Operations


Gain an inside perspective into the many aspects of the Ravinia Women’s Board and the Ravinia Associates Board. The Women’s Board is a volunteer group of over 125 women who host the annual Gala, raising over $1 million annually, as well as several other events throughout the summer. The Ravinia Associates Board is a premier group of over 100 Chicagoland young professionals who both promote awareness and raise funds for the festival and its programs, primarily through the annual Music Matters Benefit.

While the primary responsibility of this position is providing assistance in all aspects of the Gala and Music Matters Benefit, this role will also have the opportunity to help with other events throughout the summer, and will work periodically with the larger Development Department, as needed.  In this role, you are exposed to a variety of projects related to Ravinia’s mission, serving as great experience for anyone looking to further a career in nonprofit performing arts administration.

Events may be held virtually, in accordance with federal, state, and local COVID-19 regulations to prioritize the safety of our patrons, artists, and staff.

Duties and Responsibilities:

  • Provide all necessary assistance for the Gala and Music Matters Benefit, including entering names into our database, creating and revising check in materials and making any last minute changes as necessary
  • Assist with event invitation and RSVP process
  • Coordinate set up and registration at several Women’s Board and Ravinia Associates events
  • Provide administrative support for the Associate Director and Manager as well as Women’s Board and Ravinia Associates members as needed
  • Assist in editing and updating the website to add new events photos and information in real time
  • Attend Events Team meetings with other members of Ravinia staff to inform them of the Women’s Board and Ravinia Associates events taking place weekly
  • Take inventory of all letterhead including Ravinia Associates, Women’s Board and Gala letterhead
  • Development assistance, including responding to donor requests via phone and email
  • Other duties as assigned


Education and Experience: 

  • Minimum of three years college experience 
  • Coursework in arts administration, music, or business preferred

The ideal candidate has:

  • The ability to communicate and collaborate with a variety of people from different backgrounds with professionalism and polish
  • The ability to work remotely, and willingness to re-enter 
  • Superior organization and ability to multitask without sacrificing attention to detail
  • Excellent analytical and problem-solving skills
  • Driven with the ability to self-manage and effectively use downtime without supervision
  • Proficiency in Microsoft Office (Word, Excel, Publisher) including mail merge
  • Proficiency in Zoom Meetings and related video conferencing tools 
  • Must be available to work evenings and weekend hours outdoors (40+ hours per week) during the summer season, especially between the dates of June 21– July 18, 2021 (including the Fourth of July holiday and following weekend).
  • Passion for Ravinia’s mission, particularly music, music education and social services
  • To verify your attention to detail, please bold and underline the first sentence in the body of your cover letter

Additional Information

Dates of Position

  • February 2021 – September 2021 (flexible based on school schedule)


  • Hourly wage
  • May be able to use for class credit

Additional Information:

  • Qualified applicants must apply here and attach
    • Cover Letter (Upload as a PDF under the Additional Attachments option)
    • Resume 

Applications are reviewed on a rolling basis. We encourage you to apply as soon as possible but the deadline to apply is January 29, 2021. 

All hiring is contingent upon receiving an approved background check. Please, no phone calls or emails.

All your information will be kept confidential according to EEO guidelines.


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