Program Coordinator

Harvard University

Program Coordinator
Harvard Graduate School of Education
53424BR

Job Summary


Reporting to the Director for Master's Studies, the Program Coordinator is part of high functioning team responsible for the academic, professional, and personal success of approximately 900 HGSE (Harvard Graduate School of Education) master's students. The Coordinator will work closely with team members, faculty, and other offices to ensure the exceptional delivery of services to students. The Coordinator is part of a cohesive and collaborative team that contributes to the design and implementation of the elements of a 21st century model designed to promote student success in higher education, providing an exceptional learning experience for all HGSE master's students.


Job Code
404037 Coordinator I (FSS)

Job-Specific Responsibilities

Specific Responsibilities include, but are not limited to:

• Partner with the Assistant Directors and faculty Co-Chairs to plan and implement program initiatives in service of promoting holistic student success
• Coordinate event logistics related to community building, professional development, and co-curricular including media, catering, room reservations, and RSVP management
• Assist with advisor matching, assignment, communication, and tracking processes, including entering information into my.harvard

• Provide support and tracking for the program admissions process, including entering admissions decisions as well as supporting recruitment and yield activities
• Provide program resources and information for students as requested
• Draft, update, and disseminate communications as requested
• Manage relevant platforms and websites
• Manage invoice processing, supply ordering, and budget reconciliation

• Coordinate and schedule cross-unit and cross-functional team meetings that are central to HGSE's strategy for promoting and supporting student success
• Track, process and monitor all hiring paperwork for practicum supervisors, mentors, independent contractors, and external facilitators
• Partner with Assistant Directors to track licensure-related activity, including practicum site placements and supervisors
• Provide coverage for other team members and surge capacity as needed
  
  Please note once Harvard resumes regular operations this position will no longer be remote and work will be performed on campus in Cambridge MA.

Basic Qualifications

3+ years of administrative experience required.


Additional Qualifications and Skills

• 
  Knowledge of Microsoft Office Suite, intermediate Excel skills.
• 
  Previous experience working in higher education supportive academic programs and students strongly preferred.
• 
  Exceptional verbal and written communication skills.
• 
  Ability to work collaboratively across various departments and stakeholders.
• 
  Strong attention to detail required.
• 
  Previous experience with financial processing preferred.
• 
  Prior experience in event coordination desired.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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