Administrative Coordinator, Maternal and Child Health – Limited Duration (17 months)

Job number:  REQ-64314

Close date: 5/18/2021

Salary: $3211 - $4871 monthly

Location: Portland OR

This is a full-time, limited duration, classified position and is represented by a union.

The Oregon Health Authority (OHA), Public Health Division (PHD), Maternal and Child Health (MCH) section in Portland, OR is recruiting for an Administrative Coordinator to conduct and coordinate foundational administrative duties for the Maternal and Child Health Section. The Maternal and Child Health section works to address health promotion issues across the lifespan of individuals and families. We believe preconception, pregnancy and early childhood experiences create and influence a path for lifelong wellness.

Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are many times that the work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location can be changed at any time at the discretion of the hiring manager.

What will you do?
As the Administrative Coordinator, you will provide primary support to the MCH section manager, Title V coordinator, policy team, and the MCH management team. You will act as a primary resource agent for all Maternal and Child Health staff. Responsibilities include administrative support for the Title V Block Grant and MCH liaison to the Operations and Policy Team at the Center level.

In this position, you will work across the section and externally to evaluate, plan, and implement HR processes; staff training; computer/phone access; software inventory and maintenance; ergonomic assessments; calendar coordination; travel requests; personnel records and maintenance; and space planning. This position leads the MCH support team and provides back up to all members of the team to perform general administrative support for other programs as needed; participate in group activities such as team meetings and workgroups; and help to create and participate in a collaborative, problem-solving environment.

What's in it for you?
The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.

We offer full medical, vision and dental benefits with paid sick leave, vacation, personal leave and 10 paid holidays per year plus pension and retirement plans. If you are a skilled administrative specialist with experience coordinating and supporting program objectives, apply today!

What are we looking for?

Requested Skills

• Minimum requirements: Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;

OR an equivalent combination of training and experience. (NOTE: One year of postsecondary education may be substituted for up to one year of the experience.)

• Experience providing administrative support to maternal and child health or related public health program.
• Experience interacting diplomatically and professionally with various levels of an organization, including internal and external stakeholders.
• Experience tracking and managing federal grants and taking notes and minutes for meetings.
• Experience coordinating meetings and trainings and conducting webinars.
• Experience implementing workplace policies and procedures.
• Experience supporting recruitment processes and managing confidential records such as personnel records.
• Proficient in Word, Excel, Outlook, Teams, and other remote working platforms such as Zoom.
• Experience promoting a culturally competent and diverse work environment.
  

How to Apply

To view the announcement and apply, please copy and visit the following link:

https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Portland--OHA--Oregon-Street/Administrative-Coordinator--Maternal-and-Child-Health--Administrative-Specialist-2----Limited-Duration--17-months-_REQ-64314-1

To view the announcement and apply, please copy and visit the following link:

https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Portland--OHA--Oregon-Street/Administrative-Coordinator--Maternal-and-Child-Health--Administrative-Specialist-2----Limited-Duration--17-months-_REQ-64314-1