Park Specialist – Bullards Beach

Title: Park Specialist – Bullards Beach

Job Number: REQ-70508

Salary: $2,837 - $4,225 per month

Deadline: 08/11/2021 at 11:59pm Pacific Time

Oregon State Parks are special places, and they need special people to keep them operating at their best. As a Park Specialist, you'll be playing a key role assisting park management and staff with office coordination and confidential administrative tasks that support the operation of the Bullards Beach Management Unit. And the best part: you'll work with a team of rangers that are as committed to the outdoors as you are.

This position will be based at Bullards Beach State Park near Bandon, Oregon.

This recruitment is for one, part-time (30 hours/ week), permanent, SEIU represented position and may be used to fill future vacancies as they occur.

Our Mission

OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.

Our Operating Principles

Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.

What you will do:

As a Park Specialist, you will have the opportunity to apply your administrative and organizational skills to a variety of tasks. Your duties would include, but not be limited to, the following:

Administrative and Accounting Support (30%)

• Review invoices and monthly statements for accuracy
• Determine appropriate vendors when making office purchases
• Maintain logs of purchases, research and reconcile discrepancies, prepare revenue reports
• Provide detailed information to management in preparation of the biennial budget

Office Coordination (25%)

• Serve as liaison between park/district managers and OPRD, other state agencies, federal government personnel, and the public
• Arrange meetings and special conferences; record and transcribe proceedings
• Maintain filing system in compliance with retention schedules
• Make travel accommodations and prepare travel and expense claims
• Provide park information to the public in person, on the phone, and email
• Maintain office inventory by ordering supplies and brochures

Human Resources Functions (15%)

• Schedule interviews, notify candidates, and provide instructional material
• Assist park manager with new employee orientations, respond to employee questions, and refer staff to appropriate resources
• Handle and maintain confidential employee files and records

Payroll Functions (20%)

• Assist and train employees on payroll procedures and filling out timesheets
• Review employee timesheets for accuracy and enter data to generate monthly check

Other Duties and Assignments (10%)

• Oversee ordering and merchandising for Coquille River Lighthouse Gift Shop
• Serve on OPRD committees as requested
• Support Host Coordinator in volunteer administration

MINIMUM QUALIFICATIONS:

(a) Two (2) years of experience as an administrative or program support specialist. Administrative support entails those duties beyond clerical or secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; evaluation and explanation of administrative processes, operations, or projects.

OR

(b) An equivalent combination of training and experience.

*One year of post-secondary education may be substituted for up to One (1) year of the required experience.

What we are looking for (Desired Attributes):

The following are skills that we have identified as key to success in this Park Specialist role at OPRD. These are the attributes we are looking for in our top candidate. If you have these skills, please let us know in your application.

• Experience performing technical or administrative program support functions requiring independent judgment and decisions under general guidance concerning a course of action to be taken.
• Strong written and verbal communication skills with a variety of people to answer questions and gather/exchange information.
• Ability to use policy and procedure manuals, handbooks, or specialized reference materials to research information.
• Ability to communicate with persons of diverse points of view to resolve problems.
• Experience interpreting, explaining and applying laws, rules, policies, and procedures to specific situations, some of which may be non-routine, to process information and data, answer questions and explain decisions.
• Experience gathering and organizing data and preparing reports.
• Experience operating a computer terminal or other interface (tablet, smartphone, etc) and a variety of computer programs to enter, update, correct and retrieve information.
• Willingness to continually update computer skills and knowledge on an on-going basis to adapt to changes in technology.
• Experience in promoting a culturally competent and diverse work environment.

What's in it for you:

This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:

• Comprehensive medical, dental and vision plans for the employee and qualified family members
• Paid sick leave, vacation, personal leave and 10 paid holidays per year
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

LINK TO OFFICIAL STATE APPLICATION (required):

https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Bandon--OPRD--Coast-Region---South-Coast-District---MU-Bullards-Beach/Park-Specialist---Bullards-Beach--Part-Time-_REQ-70508

https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Bandon--OPRD--Coast-Region---South-Coast-District---MU-Bullards-Beach/Park-Specialist---Bullards-Beach--Part-Time-_REQ-70508