Entry Level - Legal Assistant

  • Machol & Johannes, LLC/Almanac Technologies
  • Denver, CO, USA 80202
  • Aug 18, 2021
Full time Administrative Assistant

Job Description


At Almanac Technologies / Machol & Johannes, we believe that culture is the difference-maker between good companies and great ones. We believe in inspiring with a people first culture and are determined to be recognized as a "Best Place to Work" company. Would you love to be part of a team dedicated to excellent results and a world-class culture?

At Almanac Technologies / Machol & Johannes, we know that you want:

  • A truly inclusive culture with DE&I initiatives that are actually needle-movers and not simply box-checkers.
  • The ability to contribute and make a difference on the job, with leaders who listen and leverage your unique strengths
  • Interesting & challenging work with opportunities to learn, grow, and develop yourself both as a person & as a professional
  • Competitive pay & benefits that are brag worthy

If these strike a chord with you we may be your next move!

Almanac Technologies is a service provider to Machol & Johannes, LLC, a premier law firm with headquarters in Colorado, and offices in Wyoming, New Mexico, Washington, Oregon, Utah, and Idaho. We offer representation and customer service in the Collection, Bankruptcy, and Creditor rights arenas. We are two halves of one dream, built by the same family.


The Legal Assistant is a key player in assisting the department to be successful and efficient. The Legal Assistant is responsible for assisting the attorneys and the firm by preparing motion for judgment, following up on orders, and other legal assistant duties pertaining to the position. This position will be trained in various data maintenance, document review, and similar support functions to assist the Litigation operations of the firm.


  • Prepare non-military affidavits based on client requirements
  • Review accounts for default judgment based on court and client requirements
  • Drafting motions for default judgment for Washington and other states inventory
  • Follow up on judgment orders from the courts including managing the JMT downloader for all processes
  • Assist with mailing projects from all states based on volume
  • Manage setting queues in collection database
  • Review statuses of accounts for upcoming court dates and motions for judgment
  • Manually e-file documents
  • Scan and prepare documents for electronic storage in case files
  • Collaborate directly with Satellite Team(s) as needed
  • Other duties as assigned


  • $16-$18/hour depending on experience
  • 13 front loaded PTO days in your first year, and grows with you!
  • 6 paid federal holidays + 1 float holiday annually
  • Eligible for health, dental, and vision insurance plans
  • Company 401k program
  • FREE commuter pass for RTD
  • Personal & Professional development programs


  • Monday - Friday, general business hours
  • After training/probationary period: eligible to work partially remote due to COVID-19
    • 2 days in office, 2-3 days remote
  • After training/probationary period: eligible to work Compressed Work Week
    • 4 days x 10 hours or
    • 4 days x 9 hours with 1 day x 4 hours


  • Ability to meet deadlines and perform tasks in a high-stress environment
  • Able to adjust quickly to varying priorities and maintains a positive attitude during change
  • Maintains a high degree of attention to detail in a fast-paced work environment.
  • Supports a culture of accountability, ownership, and honesty
  • Displays a desire to learn and is coachable; takes feedback well from a variety of sources
  • Exhibits exceptional verbal and written communication skills and customer service provision
  • Receive, sort, and distribute mail, faxes, and online contacts on a daily basis


Education, Formal Training, or Certificates:

  • High school diploma or equivalent required
  • Associates degree or above preferred but not required


  • Previous experience in a customer service or administrative position preferred
  • Previous experience in high volume data entry preferred
  • Previous experience processing incoming and outgoing mail
  • Previous experience in the legal industry preferred
  • Previous experience in the collections industry preferred.

Knowledge, Skills, and Abilities:

  • Proven ability to manage multiple tasks and meet strict deadlines
  • Capable of good decision making based on knowledge of the work flow
  • Organized with an extremely high attention to detail
  • Must complete assignments with minimal errors
  • Excellent troubleshooting and business-to-business communication
  • Must be self -motivated and reliable
  • Functioning knowledge of Microsoft Excel
  • Types 50 words per minute or more

Working Environment:

  • Majority of this position will be in a professional office environment
  • Sitting 80%, Standing/Walking 20%
  • Will type, write, use finger dexterity, talk, hear, and see (up close and moderate distances) as a normal part of job duties
  • Will occasionally need to lift up to 50 lbs.

LOCATION: Downtown Denver, Colorado

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.



$16-$18 - Hourly