Administrative Support Specialist

Title: Administrative Support Specialist

Job Number: REQ-80485

Salary: $3,211 – $4,871 per month

Deadline: 11/23/2021 at 11:59pm Pacific Time

Are you great at providing administrative support on multiple levels throughout an organization? Do you have a passion for public service and the outdoors?

Come join our administrative team as an Administrative Support Specialist at the Oregon Parks and Recreation Department in Salem, Oregon, and support one of Oregon’s greatest resources – our state parks!

This position falls under the classification Administrative Specialist 2.

Our Mission

OPRD’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.

Our Operating Principles

Oregon Parks and Recreation Department (OPRD) believes Operating Principles are core values that, if mutually accepted and supported by all employees, will create a connected, respectful, and trusting work environment. Our Operating Principles are: Accountability, Commitment, Empathy, Empowerment, Fun, Integrity, Respect, & Well-being.

What you will do:

As an Administrative Support Specialist, you will be part of the Agency Support Team. You will support staff, projects, programs, and must possess a diverse knowledge base of administrative duties. You will assist in meeting the overall operational needs of the agency as required.

In this role, you will regularly travel between the Salem Headquarters and Willamette Mission State Park.

Minimum Qualifications:

(a) Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations.

OR
(b) An equivalent combination of training and experience.

NOTE: One (1) year of post-secondary education may be substituted for up to one year of the experience.

The State of Oregon is requiring all executive branch employees to complete their COVID-19 vaccination series by October 18, 2021 unless the employee receives a medical or religious exception. New employees must submit vaccination documentation or be approved for an exception by October 18, 2021. For more information, visit our policy listed here.

What we are looking for (Desired Attributes):

• Skill in communicating effectively both verbally and in writing with proper grammar and punctuation.
• Experience prioritizing and adjusting tasks to meet changing requirements and workload demands.
• Skill in applying and interpreting laws, rules, regulations, policies, and procedures.
• Skill in creating unit processes and procedures.
• Skill in operating typical office equipment such as calculator, photocopier, scanner, fax (specific equipment skills will be based on individual position requirements).
• Ability to maintain confidentiality of agency records.
• Experience with Microsoft Office programs (Word, Excel, and Outlook), entering data, and maintaining databases.
• Experience in composing correspondence such as letters, memos, manuals, reports, and presentations.
• Skill in creating, and facilitating virtual meetings.
• Experience in data collection and analysis.
• Experience coding and processing financial documents.
• Experience processing all aspects of travel and subsequent forms.
• Experience supporting executive level management.
• Experience in promoting a culturally competent and diverse work environment.

What's in it for you:

This is a fantastic opportunity to support millions of visitors connecting with the best state park system in America. You will work with a team of supportive, talented and highly motivated professionals. And, you’ll receive a fantastic benefits packaging including:

• Comprehensive medical, dental and vision plans for the employee and qualified family members
• Paid sick leave, vacation, personal leave and 10 paid holidays per year
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

LINK TO OFFICIAL STATE APPLICATION (required):

https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Salem--OPRD--Central-Office/Administrative-Support-Specialist_REQ-80485-1

https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Salem--OPRD--Central-Office/Administrative-Support-Specialist_REQ-80485-1