Human Resources Coordinator

  • AIDS Foundation of Chicago
  • chicago
  • Aug 12, 2022
Full time Administrative Human Resources

Job Description

The Human Resources Coordinator provides administrative support on all Human Resources matters with a focus on recruiting support to the Talent Acquisition Manager and processing support to the Human Resources Generalist.

The salary range for this position is $40,000 to $42,000.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Recruitment and Selection

  • Assist in the recruitment process for the hiring of all exempt and non-exempt employees; this includes posting open positions, conducting initial review of resumes and cover letters, conducting phone screenings, scheduling interviews, and checking references
  • Process and verify I-9 documentation

Administration and Employee Service

  • Perform client service functions by responding to employee requests and questions
  • Prepare paperwork for employee status changes including salary changes, transfers, promotions, and terminations; submit changes for processing to ensure accurate record keeping and proper deductions
  • Place award orders and gift orders for birthdays and anniversaries as backup to HR Generalist or PCE Manager
  • Place HRTM check requests and assist in documentation for HRTM budget
  • Process all new hire paperwork and create/maintain all new employee files
  • Assist with conducting new employee orientation including preparing materials, scheduling, and meeting room preparation
  • Maintain all personnel files and ensure record-keeping compliance including audit preparation
  • Make photocopies, fax documents, and perform other clerical functions

Client Service and Guidance

  • Serve as employee first point of contact with the Human Resources and Talent Management team; answer or field questions based on employee needs
  • Promote a professional, positive, and supportive work environment and exemplify a client service focus in all aspects of employee, intern, and contractor relations

HR Systems (HRIS) and Metrics

  • Assist the HR Generalist in maintaining the HRIS system; this includes entering and updating employee information as needed, generating reports to maintain compliance, and ensure the accuracy of information
  • Manage time and attendance in Paylocity, including setting up new employees, reviewing and approving time sheets, troubleshooting errors, and reporting
  • Enter and track applicant and employee data
  • Conduct employee training (i.e., how to complete timesheet, how to submit time-off requests, etc.) to support the Learning and Talent Development Manager

Other

  • Act in a generalist manner, and provide coverage for other HRTM roles if needed
  • Provide general administrative support across HRTM when needed
  • Perform other duties as assigned

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position.

SUPERVISORY RESPONSIBILITIES

None

ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION)

Minimum Qualifications

  • 1 or more years of Human Resources experience (including internship experience)
  • 1 year experience using intermediate Microsoft Office functionality (for example, Excel, Word, Outlook, PowerPoint)

Preferred Qualifications

  • Bachelor’s degree in business or related field and 2 or more years of Human Resources experience
  • 2 or more years of experience using intermediate Microsoft Office functionality (for example, Excel, Word, Outlook, PowerPoint)
  • 1 year experience using payroll/HRIS system (for example, Paylocity, ADP)
  • Professional in Human Resources (PHR) certification

KNOWLEDGE, SKILLS, AND ABILITIES

  • Excellent customer service orientation and skillset
  • Strong communication skills, both written and verbal
  • Ability to maintain confidential information
  • Ability to manage competition priorities with organization and timeliness
  • Excellent attention to detail

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

None.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone. This position may staff career fairs outside of the office.

Occupations

Compensation-Benefits Policy, General-Other: Human Resources, HR Systems Administration, Payroll and Benefits Administration

URL

https://aids-foundation-chicago.breezy.hr/p/1335d5c27d40-human-resources-coordinator?state=published

Salary

$40,000 to $42,000.