We are looking for a focused Customer Service Representative to continuously update our company's databases. The Customer Service Representative will liaise with and follow up with employees within the company as well as with customers to collect information. The data entry clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary
We are seeking a highly motivated Data Entry Clerk with Office Experience to provide data entry and administrative support to various personnel in our office. This position will scan, enter, organize and maintain electronic documents in our database. This position will also provide general office support duties.
Please submit resume with references
Responsibilities include but are not limited to the following:
Document scanning for AP, investments and other correspondence Special Projects as needed Filing and general upkeep of digital files Copies, faxes and printing Processing mail Setup and maintain general office areas Bank deposits Account payable entries Assisting staff with projects and various items General office duties Requirements:
Must be a team player Proficiency with MS Excel, as well as Word Must be able to work without direction Minimum 1 year of experience in an office setting High level of organization and attention to detail Professional and effective verbal and written communication Positive and professional attitude Ability to multi-task and prioritize responsibilities and assignments Ability to adapt to ongoing changes, challenges, and opportunities with a solution-oriented perspectiv
Feb 10, 2025
Full time
We are looking for a focused Customer Service Representative to continuously update our company's databases. The Customer Service Representative will liaise with and follow up with employees within the company as well as with customers to collect information. The data entry clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary
We are seeking a highly motivated Data Entry Clerk with Office Experience to provide data entry and administrative support to various personnel in our office. This position will scan, enter, organize and maintain electronic documents in our database. This position will also provide general office support duties.
Please submit resume with references
Responsibilities include but are not limited to the following:
Document scanning for AP, investments and other correspondence Special Projects as needed Filing and general upkeep of digital files Copies, faxes and printing Processing mail Setup and maintain general office areas Bank deposits Account payable entries Assisting staff with projects and various items General office duties Requirements:
Must be a team player Proficiency with MS Excel, as well as Word Must be able to work without direction Minimum 1 year of experience in an office setting High level of organization and attention to detail Professional and effective verbal and written communication Positive and professional attitude Ability to multi-task and prioritize responsibilities and assignments Ability to adapt to ongoing changes, challenges, and opportunities with a solution-oriented perspectiv
Clark College
1933 Fort Vancouver Way Vancouver, WA 98663
Clark College is currently accepting applications for a part-time, permanent, hourly Human Resource Consultant Assistant 2 (HRCA 2) position This position’s main duties are to provide administrative support to the benefits team and support the front office coverage. Other duties may include, and are not limited to, provide overall office and clerical support, front desk coverage and additional support in various capacities to the Human Resources department. Hours will typically not exceed 17 hours per week and the schedule will be four (4) days per week in-person. The HRCA 2 performs a variety of routine clerical duties such as processing documents and records, extracting and compiling records or data, maintaining and monitoring established record keeping, filing and data base systems, and producing forms, letters, record entries and other material. May perform data retrieval and modification and enter data on numerical or alphabetical data entry systems. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
Position Responsibilities
JOB DUTIES AND RESPONSIBILITES:
Track benefits eligibility hours for part-time temporary hourly employees, including communication working with employees and supervisors about benefits eligibility, processing forms and data entry.
Review of monthly, quarterly and annual hours reports to ensure compliance with state benefits regulations.
Prepare supplemental plan calculation of SBRP benefits for eligible employees including notifications to the employee and the WA State Board of Community and Technical Colleges (SBCTC).
Provide office and clerical support to the benefits and Human Resources team. This may include covering the front office, intake, review and accurate process HR forms, answer general questions from internal and external customers in person and on the HR general phone line, file documents, provide great customer service and follow up with employees as needed, assist in preparation and maintenance of HR forms and records, etc.
Provide accurate and consistent service that meets or exceeds the needs of faculty, administrators, colleagues, and the college community.
Perform related duties as required/assigned.
Qualifications
POSITION REQUIREMENTS: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Some college.
Two (2) years of front desk, office administration, or clerical experience.
Experience in a fast-paced and customer-service oriented environment.
Proficiency in MS Office with expertise in MS Word, Excel, PowerPoint, Outlook.
Demonstrated relationship-building skills in a diverse work environment.
Detail oriented and comfortable working in a fast-paced environment.
Experience completing projects in a timely manner and with foresight of the process ahead to prepare and solve challenges.
Strong sense of confidentiality while providing guidance and support to employees and internal and external customers.
Superior organizational and time management skills to prioritize workflow to meet deadlines.
Attention to detail and strong organizational skills.
Job Readiness/Working Conditions:
Ability to collaborate and work as part of a team in a respectful, positive and constructive manner.
Ability to analyze and revise operating practices to improve efficiency.
Ability to work at a computer workstation for long periods of time.
Ability and willingness to effectively manage multiple tasks with competing priorities.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Willingness and ability to be flexible in work hours if needed.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Supplemental Information
SALARY RANGE: $ 20.94 - $ 27.96 /hourly | Step A-M | Range: 42 | Code: 123F Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., March 3, 2025. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application.
Current resume, with a minimum of three (3) references listed.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Jenkins, Director of Labor and Compliance, 360-992-2317, MLJenkins@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources November 26, 2024 24-00157
Feb 10, 2025
Part time
Clark College is currently accepting applications for a part-time, permanent, hourly Human Resource Consultant Assistant 2 (HRCA 2) position This position’s main duties are to provide administrative support to the benefits team and support the front office coverage. Other duties may include, and are not limited to, provide overall office and clerical support, front desk coverage and additional support in various capacities to the Human Resources department. Hours will typically not exceed 17 hours per week and the schedule will be four (4) days per week in-person. The HRCA 2 performs a variety of routine clerical duties such as processing documents and records, extracting and compiling records or data, maintaining and monitoring established record keeping, filing and data base systems, and producing forms, letters, record entries and other material. May perform data retrieval and modification and enter data on numerical or alphabetical data entry systems. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
Position Responsibilities
JOB DUTIES AND RESPONSIBILITES:
Track benefits eligibility hours for part-time temporary hourly employees, including communication working with employees and supervisors about benefits eligibility, processing forms and data entry.
Review of monthly, quarterly and annual hours reports to ensure compliance with state benefits regulations.
Prepare supplemental plan calculation of SBRP benefits for eligible employees including notifications to the employee and the WA State Board of Community and Technical Colleges (SBCTC).
Provide office and clerical support to the benefits and Human Resources team. This may include covering the front office, intake, review and accurate process HR forms, answer general questions from internal and external customers in person and on the HR general phone line, file documents, provide great customer service and follow up with employees as needed, assist in preparation and maintenance of HR forms and records, etc.
Provide accurate and consistent service that meets or exceeds the needs of faculty, administrators, colleagues, and the college community.
Perform related duties as required/assigned.
Qualifications
POSITION REQUIREMENTS: Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Some college.
Two (2) years of front desk, office administration, or clerical experience.
Experience in a fast-paced and customer-service oriented environment.
Proficiency in MS Office with expertise in MS Word, Excel, PowerPoint, Outlook.
Demonstrated relationship-building skills in a diverse work environment.
Detail oriented and comfortable working in a fast-paced environment.
Experience completing projects in a timely manner and with foresight of the process ahead to prepare and solve challenges.
Strong sense of confidentiality while providing guidance and support to employees and internal and external customers.
Superior organizational and time management skills to prioritize workflow to meet deadlines.
Attention to detail and strong organizational skills.
Job Readiness/Working Conditions:
Ability to collaborate and work as part of a team in a respectful, positive and constructive manner.
Ability to analyze and revise operating practices to improve efficiency.
Ability to work at a computer workstation for long periods of time.
Ability and willingness to effectively manage multiple tasks with competing priorities.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Willingness and ability to be flexible in work hours if needed.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Supplemental Information
SALARY RANGE: $ 20.94 - $ 27.96 /hourly | Step A-M | Range: 42 | Code: 123F Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., March 3, 2025. REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application.
Current resume, with a minimum of three (3) references listed.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Jenkins, Director of Labor and Compliance, 360-992-2317, MLJenkins@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources November 26, 2024 24-00157
Who We Are
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.
Who You Are
As the Project Coordinator, you will collaborate with a cross-functional team within FRCC's Operations Department. You will be a vital member of the Operations team, responsible for planning, coordinating, and managing programs and initiatives that support the efficient functioning of campus operations. You will work closely with campus stakeholders to ensure high-quality service delivery, operational excellence, and a seamless campus experience for students, faculty, staff, and visitors. Additionally, you will provide administrative support for the department's daily operations. You have exceptional organizational skills, the ability to prioritize and triage effectively, proactive thinking, and anticipation of outcomes. You will also manage the Vice President’s calendar and handle new vendor processes and payments.
Ideally, you possess excellent organizational, project management, communication, and interpersonal skills. You demonstrate the ability to provide information and service to a wide range of internal and external stakeholders. You are a flexible and adaptable team player with attention to detail, thriving in a fast-paced and constantly changing, deadline-driven environment. As the Project Coordinator, you foster a positive work culture by promoting effective teamwork.
This position does have the opportunity to work remotely occasionally but does require a strong on-campus presence and will need to travel to all three FRCC campuses.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
SALARY: $55,080 - $57,834 annually
The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate's education, training and experience as it relates to the requirements of the position, as well as the position's scope and complexity, internal pay equity and external market value.
BENEFITS: Please click here to find more information about APT & Faculty Benefits
SELECTION PROCESS: Position will remain open until filled with a priority deadline of February 19, 2025 . This posting may be used to fill multiple or similar positions.
Preliminary screening will be made on the basis of completed application package submitted by candidate. In your application please include a resume and cover letter that specifically addresses how your background and experience align with requirements, qualification and responsibilities of the Operations Project Coordinator .
Primary Duties
Special Projects & Project Coordination:
Collaborate and coordinate the creative process to meet project specifications and deadlines with the Operations team.
Manage planning workbooks and project management tools, ensuring accurate task assignment, meeting deadlines, and checking completed tasks.
Generate project status reports, organize project schedules and maintain final files for future reference. Analyze variances and work and in coordination with VP help make recommendations regarding process improvement.
Organize and facilitate meetings and communications among project stakeholders.
Provide support to President’s Office projects and initiatives as assigned by the Vice President.
Administrative Operations, Support and Communication:
Work closely with the Vice President to provide timely and accurate responses to internal and external inquiries.
Cultivate strong relationships with departments to facilitate communication and information sharing.
Support the implementation of institutional events, employee development, and collaborating with other campus staff to coordinate and occasionally staff institutional events.
Provide administrative support to the Vice President, including budgeting, meeting coordination, and participation in creative planning meetings by keeping meeting notes.
Participate in committees, task forces, serve as a liaison to departments, and offer general support to the Vice President.
Assist in coordinating communications related to FRCC's operations with key internal and external stakeholders.
Assist in collecting and analyzing data on campus operations to assess program performance and efficiency.
Required Competencies
Commitment to Values: Demonstrates leadership and collaborative behaviors that align with FRCC values.
Communication: Communicates effectively with individuals from diverse backgrounds and chooses words carefully in communications.
Project Management: Manages multiple, concurrent projects for various, complex, cross-departmental initiatives. Applies project management techniques and processes to ensure the successful implementation of creative projects within budget and on time, achieving key program deliverables.
Creativity: Thinks innovatively to accomplish tasks differently rather than relying solely on past approaches.
Equity Mindedness: Views operations and processes through an equity lens and is willing to identify processes leading to inequity, aligning with the institution's equity goals.
Change Catalyst: Adapts to changing circumstances and is willing to pivot when necessary, recognizing that change is constant and requires flexibility.
Team Building: Strives to build positive and collaborative relationships with colleagues within and outside the department.
Integrity: Takes initiative and maintains confidentiality when dealing with sensitive information.
Relationship Building: Demonstrates outstanding interpersonal skills and establishes positive and respectful working relationships with various stakeholders.
Qualifications
Required Education/Training & Work Experience:
Bachelor's degree from an accredited institution and two years of administrative or project coordination experience.
OR
Associate degree and four years of administrative or project coordination experience.
Welcoming. Respectful. Inclusive. Together, we are FRCC.
For information regarding Front Range Community College Security, including Clery Act/Crime Statistics for the campuses and surrounding area, please see: https://www.frontrange.edu/careers/notices.html .
Feb 06, 2025
Full time
Who We Are
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.
Who You Are
As the Project Coordinator, you will collaborate with a cross-functional team within FRCC's Operations Department. You will be a vital member of the Operations team, responsible for planning, coordinating, and managing programs and initiatives that support the efficient functioning of campus operations. You will work closely with campus stakeholders to ensure high-quality service delivery, operational excellence, and a seamless campus experience for students, faculty, staff, and visitors. Additionally, you will provide administrative support for the department's daily operations. You have exceptional organizational skills, the ability to prioritize and triage effectively, proactive thinking, and anticipation of outcomes. You will also manage the Vice President’s calendar and handle new vendor processes and payments.
Ideally, you possess excellent organizational, project management, communication, and interpersonal skills. You demonstrate the ability to provide information and service to a wide range of internal and external stakeholders. You are a flexible and adaptable team player with attention to detail, thriving in a fast-paced and constantly changing, deadline-driven environment. As the Project Coordinator, you foster a positive work culture by promoting effective teamwork.
This position does have the opportunity to work remotely occasionally but does require a strong on-campus presence and will need to travel to all three FRCC campuses.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
SALARY: $55,080 - $57,834 annually
The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate's education, training and experience as it relates to the requirements of the position, as well as the position's scope and complexity, internal pay equity and external market value.
BENEFITS: Please click here to find more information about APT & Faculty Benefits
SELECTION PROCESS: Position will remain open until filled with a priority deadline of February 19, 2025 . This posting may be used to fill multiple or similar positions.
Preliminary screening will be made on the basis of completed application package submitted by candidate. In your application please include a resume and cover letter that specifically addresses how your background and experience align with requirements, qualification and responsibilities of the Operations Project Coordinator .
Primary Duties
Special Projects & Project Coordination:
Collaborate and coordinate the creative process to meet project specifications and deadlines with the Operations team.
Manage planning workbooks and project management tools, ensuring accurate task assignment, meeting deadlines, and checking completed tasks.
Generate project status reports, organize project schedules and maintain final files for future reference. Analyze variances and work and in coordination with VP help make recommendations regarding process improvement.
Organize and facilitate meetings and communications among project stakeholders.
Provide support to President’s Office projects and initiatives as assigned by the Vice President.
Administrative Operations, Support and Communication:
Work closely with the Vice President to provide timely and accurate responses to internal and external inquiries.
Cultivate strong relationships with departments to facilitate communication and information sharing.
Support the implementation of institutional events, employee development, and collaborating with other campus staff to coordinate and occasionally staff institutional events.
Provide administrative support to the Vice President, including budgeting, meeting coordination, and participation in creative planning meetings by keeping meeting notes.
Participate in committees, task forces, serve as a liaison to departments, and offer general support to the Vice President.
Assist in coordinating communications related to FRCC's operations with key internal and external stakeholders.
Assist in collecting and analyzing data on campus operations to assess program performance and efficiency.
Required Competencies
Commitment to Values: Demonstrates leadership and collaborative behaviors that align with FRCC values.
Communication: Communicates effectively with individuals from diverse backgrounds and chooses words carefully in communications.
Project Management: Manages multiple, concurrent projects for various, complex, cross-departmental initiatives. Applies project management techniques and processes to ensure the successful implementation of creative projects within budget and on time, achieving key program deliverables.
Creativity: Thinks innovatively to accomplish tasks differently rather than relying solely on past approaches.
Equity Mindedness: Views operations and processes through an equity lens and is willing to identify processes leading to inequity, aligning with the institution's equity goals.
Change Catalyst: Adapts to changing circumstances and is willing to pivot when necessary, recognizing that change is constant and requires flexibility.
Team Building: Strives to build positive and collaborative relationships with colleagues within and outside the department.
Integrity: Takes initiative and maintains confidentiality when dealing with sensitive information.
Relationship Building: Demonstrates outstanding interpersonal skills and establishes positive and respectful working relationships with various stakeholders.
Qualifications
Required Education/Training & Work Experience:
Bachelor's degree from an accredited institution and two years of administrative or project coordination experience.
OR
Associate degree and four years of administrative or project coordination experience.
Welcoming. Respectful. Inclusive. Together, we are FRCC.
For information regarding Front Range Community College Security, including Clery Act/Crime Statistics for the campuses and surrounding area, please see: https://www.frontrange.edu/careers/notices.html .
Fact Witness Management Legal Clerk
Location: 99 NE 4th Street, Miami, FL 33132
Status: Full Time
Blackfish Federal, LLC is committed to supporting economic development in Historically Underutilized Business Zones (HUBZones). Candidates residing in a designated HUBZone are strongly encouraged to apply. To check if your address qualifies, please visit the official HUBZone Map provided by the U.S. Small Business Administration .
Position Summary:
Provide all clerical services required to perform tasks related to the support of the U.S. Attorney's Office (USAO) fact witness management process by providing a variety of direct assistance to USAO Victim-Witness personnel, Assistant U.S. Attorneys (AUSA), legal assistants, administrative staff, and other USAO personnel. Duties include, but are not limited to, maintaining witness files, completing and processing travel vouchers, arranging travel and lodging, entering data in relevant computer systems, and other witness management related duties.
Required Qualifications:
High School Diploma.
Ability to:
Perform word processing and data entry/retrieval.
Review and analyze data and information from multiple sources.
Establish case/project files.
Enter and retrieve data from databases.
Prepare and format management reports.
Manipulate, transfer, compute and print information.
Prepare and correct reports and correspondence using word processing software.
Schedule appointments.
Answer inquiries regarding case-related information and status as maintained in the database.
Obtain additional information from other agencies/organizations.
Maintain internal status information on the disposition of designated information, files, and assets.
Assure information is accurate and perform analytical computations necessary to process data.
Provide administrative information and assistance concerning case or file to other agencies or organizations.
The contractor must have good communication and organizational skills, the ability to deliver highest quality work under pressure, and knowledge of software used by the USAO (or the ability to acquire knowledge about the USAO's computer systems).
Possess or be able to obtain/maintain a Government Department of Justice (DOJ) Security Clearance.
This position requires U.S. Citizenship.
Preferred Qualifications:
Undergraduate degree.
Essential Functions:
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Provide witness management assistance prior to, during, and after trial. Typical assignments include working directly with fact witnesses, providing aid and support to ensure appearance for court, pre-trial conferences, and grand jury.
Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to the witness. Make necessary arrangements for fact witness travel and lodging according to DOJ and USAO policies and procedures.
Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts.
Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and DOJ regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.
Non-Essential Functions:
Performs other duties as needed.
Work Conditions:
Work is primarily performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
Feb 03, 2025
Full time
Fact Witness Management Legal Clerk
Location: 99 NE 4th Street, Miami, FL 33132
Status: Full Time
Blackfish Federal, LLC is committed to supporting economic development in Historically Underutilized Business Zones (HUBZones). Candidates residing in a designated HUBZone are strongly encouraged to apply. To check if your address qualifies, please visit the official HUBZone Map provided by the U.S. Small Business Administration .
Position Summary:
Provide all clerical services required to perform tasks related to the support of the U.S. Attorney's Office (USAO) fact witness management process by providing a variety of direct assistance to USAO Victim-Witness personnel, Assistant U.S. Attorneys (AUSA), legal assistants, administrative staff, and other USAO personnel. Duties include, but are not limited to, maintaining witness files, completing and processing travel vouchers, arranging travel and lodging, entering data in relevant computer systems, and other witness management related duties.
Required Qualifications:
High School Diploma.
Ability to:
Perform word processing and data entry/retrieval.
Review and analyze data and information from multiple sources.
Establish case/project files.
Enter and retrieve data from databases.
Prepare and format management reports.
Manipulate, transfer, compute and print information.
Prepare and correct reports and correspondence using word processing software.
Schedule appointments.
Answer inquiries regarding case-related information and status as maintained in the database.
Obtain additional information from other agencies/organizations.
Maintain internal status information on the disposition of designated information, files, and assets.
Assure information is accurate and perform analytical computations necessary to process data.
Provide administrative information and assistance concerning case or file to other agencies or organizations.
The contractor must have good communication and organizational skills, the ability to deliver highest quality work under pressure, and knowledge of software used by the USAO (or the ability to acquire knowledge about the USAO's computer systems).
Possess or be able to obtain/maintain a Government Department of Justice (DOJ) Security Clearance.
This position requires U.S. Citizenship.
Preferred Qualifications:
Undergraduate degree.
Essential Functions:
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Provide witness management assistance prior to, during, and after trial. Typical assignments include working directly with fact witnesses, providing aid and support to ensure appearance for court, pre-trial conferences, and grand jury.
Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to the witness. Make necessary arrangements for fact witness travel and lodging according to DOJ and USAO policies and procedures.
Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts.
Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and DOJ regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.
Non-Essential Functions:
Performs other duties as needed.
Work Conditions:
Work is primarily performed in an office environment.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
University of Wyoming - Athletics
Laramie, Wyoming
Basic Function
Responsible for providing academic and vocational advising services to a specific segment of student-athletes in the department of athletics.
Duties and Responsibilities
Work with student-athletes regarding academic performance, class/major selection, developing a graduation plan, time management, goal setting, career planning, learning and study strategies, test taking, note taking and other skills necessary for academic success. • Develop strong and professional working relationships with student-athletes to encourage the value of education and the development of self-reliance, self-confidence, empowerment, and intrinsic motivation. • Maintain accurate and current student files for assigned athletes. • Manage all working relationships including open and consistent contact with student-athletes, coaches, staff, administrators and faculty. • Identify students with diverse learning styles and meet with them to develop an effective academic success plan. • Assist with recruiting and new student-athlete summer orientation activities. • Serve as the tutor coordinator, including processing hiring paperwork for tutors and overseeing tutor payroll. • Represent athletic department on select campus committees. • Complete other projects and responsibilities as assigned by the Assistant AD
Knowledge, Skills, and Abilities
Attention to detail. • Strong interpersonal communication skills, and the ability to work effectively with a wide range of constituencies in a diverse community. • Excellent communication skills both verbally and in writing. • Demonstrated organizational and time management skills and ability to mentor these skills. • Ability to work weekends and evening hours on occasion.
MINIMUM QUALIFICATIONS:
Education: A bachelor’s degree
Experience: At least one year of experience in college athletics (as a student-athlete or institutional staff) with NCAA academic requirements and experience with outreach events or other similar events/activities.
DESIRED QUALIFICATIONS:
Further consideration will be given to those applicants who possess:
A Master’s Degree
Effective time management and communication skills
A working knowledge of NCAA rules and regulations
Experience working with diverse populations and with students with diverse learning styles
Experience with student information systems (BANNER, etc.).
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/250277/?utm_medium=jobshare&utm_source=External+Job+Share
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Jan 31, 2025
Full time
Basic Function
Responsible for providing academic and vocational advising services to a specific segment of student-athletes in the department of athletics.
Duties and Responsibilities
Work with student-athletes regarding academic performance, class/major selection, developing a graduation plan, time management, goal setting, career planning, learning and study strategies, test taking, note taking and other skills necessary for academic success. • Develop strong and professional working relationships with student-athletes to encourage the value of education and the development of self-reliance, self-confidence, empowerment, and intrinsic motivation. • Maintain accurate and current student files for assigned athletes. • Manage all working relationships including open and consistent contact with student-athletes, coaches, staff, administrators and faculty. • Identify students with diverse learning styles and meet with them to develop an effective academic success plan. • Assist with recruiting and new student-athlete summer orientation activities. • Serve as the tutor coordinator, including processing hiring paperwork for tutors and overseeing tutor payroll. • Represent athletic department on select campus committees. • Complete other projects and responsibilities as assigned by the Assistant AD
Knowledge, Skills, and Abilities
Attention to detail. • Strong interpersonal communication skills, and the ability to work effectively with a wide range of constituencies in a diverse community. • Excellent communication skills both verbally and in writing. • Demonstrated organizational and time management skills and ability to mentor these skills. • Ability to work weekends and evening hours on occasion.
MINIMUM QUALIFICATIONS:
Education: A bachelor’s degree
Experience: At least one year of experience in college athletics (as a student-athlete or institutional staff) with NCAA academic requirements and experience with outreach events or other similar events/activities.
DESIRED QUALIFICATIONS:
Further consideration will be given to those applicants who possess:
A Master’s Degree
Effective time management and communication skills
A working knowledge of NCAA rules and regulations
Experience working with diverse populations and with students with diverse learning styles
Experience with student information systems (BANNER, etc.).
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/250277/?utm_medium=jobshare&utm_source=External+Job+Share
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Clark College
Clark College, 1933 Fort Vancouver Way, Vancouver, WA 98663
Clark College is currently accepting applications for a full-time, 12-month, exempt Vice President of Human Resources. This position is responsible for leading the development and implementation of strategies and programs that promote a positive and engaged workforce. From recruiting and hiring top talent to developing and implementing training programs, to fostering a culture of inclusion and diversity, the Vice President of Human Resources plays a vital role in shaping the organization’s overall direction and success.
We are seeking a Vice President of Human Resources who has knowledge and experience in labor relations, contract negotiation, Title IX, benefits and compensation, compliance, and general human resources practice. These practices include, but are not limited to, employee recruitment and retention, onboarding and offboarding, and talent development. Along with these requisite skills and knowledge, the Vice President will concentrate on shaping the organization’s culture and enhancing the overall employee experience, with an emphasis on diversity, equity, inclusion, employee engagement, and satisfaction.
Clark is searching for a confident, collaborative, and thoughtful leader who is equity-minded and thoroughly committed to our mission of serving students by recruiting, developing and retaining highly qualified employees. The ideal candidate will have a proven track record of implementing strategic change with determination, commitment, and accountability. Experience in addressing complex issues and making sound decisions for the benefit of faculty, staff, and students is crucial.
The college is seeking candidates with strong leadership, strategic -thinking, communication, problem-solving, and change management skills. Candidates should also demonstrate interpersonal skills, emotional intelligence, business acumen, and familiarity with Human Resources-related technology such as HRIS.
Candidates must be committed to institutional excellence, student success, and the elimination of equity gaps. This position serves as an effective team player, a collaborative member of the Executive Cabinet, and a visible, engaged presence for faculty, staff, students, and community members.
At Clark, we place a high importance on equity, diversity, and inclusion. Our commitment includes fostering growth, continuous learning, and providing unwavering support to our dedicated employees.
JOB DUTIES AND RESPONSIBILITIES: The Vice President of Human Resources is a full-time, 12-month, administrative position reporting directly to the President. This position is responsible for the overall planning, implementation, and evaluation of the College's comprehensive Human Resources programs, including recruitment, compliance, and benefits and leave. Specifically, the position will:
Serve as a member of the Executive Cabinet.
Advise the President, Executive Cabinet, and the Board in areas of policy, contracts and other matters related to Human Resources. Act as the College’s liaison on legal activities related to Human Resources.
Lead labor relations.
Create and maintain a supportive workplace environment by aligning work culture with college values and enhancing the employee experience.
Direct employee development and training programs for classified, administrative, and exempt employees.
Ensure compliance with state and federal regulations concerning discrimination, harassment, and sexual misconduct.
Coordinate collective bargaining and contract administration efforts. Provide guidance to administration, faculty, and staff to maintain compliance with negotiated agreements. Administer and interpret rules, regulations, and collective bargaining agreements, including oversight of the grievance process.
Act as the personnel officer for classified staff, with appointing authority for classified employees. Lead negotiations for faculty bargaining. Represent the College at the state level in classified bargaining.
Manage job classification and review for classified employees and oversee administrative and exempt classifications and job descriptions.
Develop and implement campus-wide human resources strategic planning that aligns Human Resources practices with the College’s strategic plan and social equity goals. Build relationships to drive cultural change, foster trust, and improve the organizational climate.
Conduct wage and compensation studies for administrative and exempt staff, ensuring fairness and market alignment.
Supervise the maintenance of employee personnel files and records, ensuring accuracy and compliance.
Assist in the implementation of the College's diversity recruitment and hiring process; liaise with Office of Diversity and Equity, other college departments, and outside organizations and associations to achieve plan's objectives. Provide leadership over recruitment activities for faculty, classified, and administrative positions. Train and work closely with supervisors and screening committees to ensure hiring processes are followed.
Represent the College at local, state, regional, and national events and meetings to develop partnerships in support of the College's Strategic Plan.
Collaborate with the Assistant Attorney General for the State of Washington on Tort Claims and related legal matters.
Administer contracts, employment memos, and other employee appointment actions.
Provide leadership to the Risk Management Department and manage the review and administration of contracts.
Guide the development and revision of college policies and procedures to align with institutional goals and compliance requirements.
Facilitate the Board’s evaluation process for the College President and maintain related records.
Oversee the performance evaluation processes of classified, administrative, and exempt employees.
Directly supervise the Director of Labor and Compliance, the Director of Employment Services, and the Executive Assistant.
Provide leadership and oversight over benefit programs, leave programs, unemployment claims and Labor and Industry worker's compensation claims.
Prepare, manage, and monitor the departmental budget to ensure effective use of college resources.
Develop reports and analytical materials to illustrate objectives, activities, and accomplishments effectively.
Serve as chair or member of designated College committees, councils, and teams.
Perform related and other duties as assigned.
MINIMUM QUALIFICATIONS:
A qualified candidate would have a combination of the following skills:
Bachelor's Degree from an accredited university. Master’s Degree preferred.
Experience working in higher education.
Five (5) years of administrative leadership experience, with at least three (3) of the five (5) years in Human Resources.
Significant and progressive leadership experience in Human Resources management and administration.
Professional Human Resources certification (such as: PHR, SPHR, SHRM-CP, SHRM-SCP).
Experience managing a broad range of human resource functions including employment, benefits, employee and labor relations, collective bargaining, and organizational training and development in a union environment.
Demonstrated experience creating, evaluating, and implementing human resource policies, balancing and preparing budgets, leading and managing teams (hiring, developing, supervising and evaluating staff).
Demonstrated commitment to supporting and advancing diversity, equity, and inclusion efforts at an organization.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS: Salary Range: $137,062 - $158,703 annually (commensurate with qualifications and experience).
Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
APPLICATION PROCESS
Required Online Application Materials:
Clark College Online Application
Current résumé or Curriculum Vitae, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., March 3, 2025.
CONDITION OF EMPLOYMENT:
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Jenkins, Director of Labor and Compliance, 360-992-2317, MLJenkins@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
January 30, 2025
25-00005
Jan 30, 2025
Full time
Clark College is currently accepting applications for a full-time, 12-month, exempt Vice President of Human Resources. This position is responsible for leading the development and implementation of strategies and programs that promote a positive and engaged workforce. From recruiting and hiring top talent to developing and implementing training programs, to fostering a culture of inclusion and diversity, the Vice President of Human Resources plays a vital role in shaping the organization’s overall direction and success.
We are seeking a Vice President of Human Resources who has knowledge and experience in labor relations, contract negotiation, Title IX, benefits and compensation, compliance, and general human resources practice. These practices include, but are not limited to, employee recruitment and retention, onboarding and offboarding, and talent development. Along with these requisite skills and knowledge, the Vice President will concentrate on shaping the organization’s culture and enhancing the overall employee experience, with an emphasis on diversity, equity, inclusion, employee engagement, and satisfaction.
Clark is searching for a confident, collaborative, and thoughtful leader who is equity-minded and thoroughly committed to our mission of serving students by recruiting, developing and retaining highly qualified employees. The ideal candidate will have a proven track record of implementing strategic change with determination, commitment, and accountability. Experience in addressing complex issues and making sound decisions for the benefit of faculty, staff, and students is crucial.
The college is seeking candidates with strong leadership, strategic -thinking, communication, problem-solving, and change management skills. Candidates should also demonstrate interpersonal skills, emotional intelligence, business acumen, and familiarity with Human Resources-related technology such as HRIS.
Candidates must be committed to institutional excellence, student success, and the elimination of equity gaps. This position serves as an effective team player, a collaborative member of the Executive Cabinet, and a visible, engaged presence for faculty, staff, students, and community members.
At Clark, we place a high importance on equity, diversity, and inclusion. Our commitment includes fostering growth, continuous learning, and providing unwavering support to our dedicated employees.
JOB DUTIES AND RESPONSIBILITIES: The Vice President of Human Resources is a full-time, 12-month, administrative position reporting directly to the President. This position is responsible for the overall planning, implementation, and evaluation of the College's comprehensive Human Resources programs, including recruitment, compliance, and benefits and leave. Specifically, the position will:
Serve as a member of the Executive Cabinet.
Advise the President, Executive Cabinet, and the Board in areas of policy, contracts and other matters related to Human Resources. Act as the College’s liaison on legal activities related to Human Resources.
Lead labor relations.
Create and maintain a supportive workplace environment by aligning work culture with college values and enhancing the employee experience.
Direct employee development and training programs for classified, administrative, and exempt employees.
Ensure compliance with state and federal regulations concerning discrimination, harassment, and sexual misconduct.
Coordinate collective bargaining and contract administration efforts. Provide guidance to administration, faculty, and staff to maintain compliance with negotiated agreements. Administer and interpret rules, regulations, and collective bargaining agreements, including oversight of the grievance process.
Act as the personnel officer for classified staff, with appointing authority for classified employees. Lead negotiations for faculty bargaining. Represent the College at the state level in classified bargaining.
Manage job classification and review for classified employees and oversee administrative and exempt classifications and job descriptions.
Develop and implement campus-wide human resources strategic planning that aligns Human Resources practices with the College’s strategic plan and social equity goals. Build relationships to drive cultural change, foster trust, and improve the organizational climate.
Conduct wage and compensation studies for administrative and exempt staff, ensuring fairness and market alignment.
Supervise the maintenance of employee personnel files and records, ensuring accuracy and compliance.
Assist in the implementation of the College's diversity recruitment and hiring process; liaise with Office of Diversity and Equity, other college departments, and outside organizations and associations to achieve plan's objectives. Provide leadership over recruitment activities for faculty, classified, and administrative positions. Train and work closely with supervisors and screening committees to ensure hiring processes are followed.
Represent the College at local, state, regional, and national events and meetings to develop partnerships in support of the College's Strategic Plan.
Collaborate with the Assistant Attorney General for the State of Washington on Tort Claims and related legal matters.
Administer contracts, employment memos, and other employee appointment actions.
Provide leadership to the Risk Management Department and manage the review and administration of contracts.
Guide the development and revision of college policies and procedures to align with institutional goals and compliance requirements.
Facilitate the Board’s evaluation process for the College President and maintain related records.
Oversee the performance evaluation processes of classified, administrative, and exempt employees.
Directly supervise the Director of Labor and Compliance, the Director of Employment Services, and the Executive Assistant.
Provide leadership and oversight over benefit programs, leave programs, unemployment claims and Labor and Industry worker's compensation claims.
Prepare, manage, and monitor the departmental budget to ensure effective use of college resources.
Develop reports and analytical materials to illustrate objectives, activities, and accomplishments effectively.
Serve as chair or member of designated College committees, councils, and teams.
Perform related and other duties as assigned.
MINIMUM QUALIFICATIONS:
A qualified candidate would have a combination of the following skills:
Bachelor's Degree from an accredited university. Master’s Degree preferred.
Experience working in higher education.
Five (5) years of administrative leadership experience, with at least three (3) of the five (5) years in Human Resources.
Significant and progressive leadership experience in Human Resources management and administration.
Professional Human Resources certification (such as: PHR, SPHR, SHRM-CP, SHRM-SCP).
Experience managing a broad range of human resource functions including employment, benefits, employee and labor relations, collective bargaining, and organizational training and development in a union environment.
Demonstrated experience creating, evaluating, and implementing human resource policies, balancing and preparing budgets, leading and managing teams (hiring, developing, supervising and evaluating staff).
Demonstrated commitment to supporting and advancing diversity, equity, and inclusion efforts at an organization.
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS: Salary Range: $137,062 - $158,703 annually (commensurate with qualifications and experience).
Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
APPLICATION PROCESS
Required Online Application Materials:
Clark College Online Application
Current résumé or Curriculum Vitae, with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu .
APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., March 3, 2025.
CONDITION OF EMPLOYMENT:
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Jenkins, Director of Labor and Compliance, 360-992-2317, MLJenkins@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
January 30, 2025
25-00005
Reports To: Provost/Vice President of Academic Affairs
Job Summary
At Hawkeye Community College we are about connecting college to careers and community. We are looking for our next Dean, School of Applied Technologies who is responsible for the vision of various programs including agriculture, automotive and engineering. The leader of this vast department will help prepare students for high demand careers throughout the Cedar Valley. If you are interested in taking on this challenge, we want to hear from you.
The School of Applied Technologies at Hawkeye Community College is home to Ag Business, Animal Science, Natural Resources Management, Veterinary Assisting, Auto Collision, Auto Technology, Diesel Tech, HVAC, Sustainable Construction, Welding, CNC Machining, Civil and Construction Engineering, Electronics Engineering and Industrial Automation programs. This is an opportunity to lead faculty in one of Iowa’s premier educational environments as the college undertakes a multi-million-dollar renovation to house Applied Technologies programs. The upgrades will give students invaluable hands-on experience to enter the workforce as well as preparation for continuing their studies.
As the Dean, you’ll be front and center as we grow our competency-based curriculum in HVAC, Industrial Automation and Welding. Additionally, you’ll guide our Global Agriculture initiatives and our college farm. Working with our knowledgeable faculty and the college’s community partners, you’ll help provide skilled workers in much needed fields.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Hawkeye Is located in the Cedar Valley, just south of Waterloo, Iowa. The growing cities of Waterloo and Cedar Falls, Iowa offer diverse cultural experiences and all the amenities of a big city with a small-town feel. There is always something to do, whether you want to attend a sporting event, go shopping, or go to a local restaurant. For additional information about Hawkeye Community College and the area surrounding campus, visit our website: Hawkeye Community College
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Establishes long and short-range strategic plans for designated areas in collaboration with college leadership.
Leads and directs faculty assignments and schedule management.
Utilizes data from enrollment and retention reports, finds/assigns instructors based on their credentials; determining rooms based on equipment needs, and determining the time of course offering to best suit student needs.
Facilitates recruitment, registration, enrollment, and retention of students.
Prepares and/or reviews reports that provide guidance for student programming.
Oversees the curriculum development and assessment process.
Manages partnerships with schools and institutions to provide streamlined education resulting in efficient pathways for Hawkeye’s students.
Partners with facility management to provide updated and safe learning environments.
Executes personnel decisions and actions within EEOC guidelines and collective bargaining contracts when applicable. Responsible for supervising, hiring, job coaching, completion of annual staff performance evaluations, oversees assignment of professional development opportunities for faculty and staff, and performs administrative tasks such as processing and approving leave requests and work load. Partners with HR regarding disciplinary matters.
Continuously analyzes and evaluates performance of faculty and makes recommendations for improvement. Manages probationary process of new faculty including required semester reviews. Leads faculty development initiatives.
Prepares reports as needed for college, state, federal, or other entity reporting requirements.
Conducts advisory meetings to provide guidance on the directions of the programs.
Collaborates with other designated HCC personnel regarding course and program offerings for concurrent enrollment with school districts within the service area.
Collaborates with high school and higher education institutions to assure seamless transfers.
Resolves faculty and student issues by meeting with faculty and students to discuss concerns and provides guidance regarding resolutions.
Collaborates with other community colleges to deliberate programs of study.
Collaborates with faculty and industry advisory boards to assess HCC equipment as well as assess future equipment needs within the departments and discipline areas.
Keeps apprised of higher education regulations and requirements, and developments via statewide community college meetings, conferences, and seminars, and other professional development avenues.
Partners with facility management to provide updated and safe learning environments.
Manages the designated area(s) budget to include grants, professional development, and over all purchasing needs.
Manages materials and supplies; works with faculty and administrative assistants to assess needs, sourcing, and price determination. Facilitates the requisition and purchase order process.
Oversees assigned program area for accreditation where applicable and works with local school districts and the Iowa Department of Education regarding requirements for accreditation.
Attends HCC meetings to discuss and resolve college issues, and/or concerns.
Assists with providing professional development opportunities for high school instructors.
Participates in hiring committees for the selection of faculty, professional, and support service staff.
Serves on statewide and campus committees as assigned.
Enhances the School and College profile, resource streams, and engagement with alumni and the community.
Actively participates and supports public and community workforce initiatives.
Provides support to the college’s accreditation liaison when required for the Iowa Department of Education, NACEP and the Higher Learning Commission.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Master’s degree in an agricultural field, industrial technology and/or industrial education or a closely related field.
Minimum of three (3) years’ administrative experience in post-secondary education setting with at least five (5) years full-time teaching experience in a post-secondary program.
Demonstrated knowledge of effective teaching instruction.
Demonstrated experience in program development, planning, curriculum and budget management.
Demonstrated ability to communicate effectively, orally and in writing.
Demonstrated ability to work independently.
Demonstrated effective strong interpersonal communication skills to positivity interact with students, faculty and staff.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated proficient knowledge in curriculum development and student assessment.
Demonstrated knowledge of classroom management, inventory procedures and enterprise management.
Demonstrated proficiency in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public while contributing to an inclusive learning and working environment.
Preferred Qualifications
Community college experience
Working knowledge of community college philosophy, program accessibility, and alternative and advanced technological educational delivery systems.
Demonstrated knowledge and understanding of accreditation in higher education.
Supervisory experience with full-time faculty and adjuncts
Working Conditions
Anticipated schedule is Monday through Friday 8:00 am – 4:30 pm with flexibility to work occasional evening and weekend hours.
Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary is configured based on candidate’s education and experience.
The salary range for this position begins at $107,700.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please share how you’ve used technology in your teaching experience either as a part of your lecture or lab or a combination of those.
In terms of student support and success, give examples of initiatives that you’ve championed or directed.
Discuss your knowledge and experience with career and technical education for immediate career placement as well as degree programs for transfer credit.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Monday, February 24, 2025 . Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jan 30, 2025
Full time
Reports To: Provost/Vice President of Academic Affairs
Job Summary
At Hawkeye Community College we are about connecting college to careers and community. We are looking for our next Dean, School of Applied Technologies who is responsible for the vision of various programs including agriculture, automotive and engineering. The leader of this vast department will help prepare students for high demand careers throughout the Cedar Valley. If you are interested in taking on this challenge, we want to hear from you.
The School of Applied Technologies at Hawkeye Community College is home to Ag Business, Animal Science, Natural Resources Management, Veterinary Assisting, Auto Collision, Auto Technology, Diesel Tech, HVAC, Sustainable Construction, Welding, CNC Machining, Civil and Construction Engineering, Electronics Engineering and Industrial Automation programs. This is an opportunity to lead faculty in one of Iowa’s premier educational environments as the college undertakes a multi-million-dollar renovation to house Applied Technologies programs. The upgrades will give students invaluable hands-on experience to enter the workforce as well as preparation for continuing their studies.
As the Dean, you’ll be front and center as we grow our competency-based curriculum in HVAC, Industrial Automation and Welding. Additionally, you’ll guide our Global Agriculture initiatives and our college farm. Working with our knowledgeable faculty and the college’s community partners, you’ll help provide skilled workers in much needed fields.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Hawkeye Is located in the Cedar Valley, just south of Waterloo, Iowa. The growing cities of Waterloo and Cedar Falls, Iowa offer diverse cultural experiences and all the amenities of a big city with a small-town feel. There is always something to do, whether you want to attend a sporting event, go shopping, or go to a local restaurant. For additional information about Hawkeye Community College and the area surrounding campus, visit our website: Hawkeye Community College
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Establishes long and short-range strategic plans for designated areas in collaboration with college leadership.
Leads and directs faculty assignments and schedule management.
Utilizes data from enrollment and retention reports, finds/assigns instructors based on their credentials; determining rooms based on equipment needs, and determining the time of course offering to best suit student needs.
Facilitates recruitment, registration, enrollment, and retention of students.
Prepares and/or reviews reports that provide guidance for student programming.
Oversees the curriculum development and assessment process.
Manages partnerships with schools and institutions to provide streamlined education resulting in efficient pathways for Hawkeye’s students.
Partners with facility management to provide updated and safe learning environments.
Executes personnel decisions and actions within EEOC guidelines and collective bargaining contracts when applicable. Responsible for supervising, hiring, job coaching, completion of annual staff performance evaluations, oversees assignment of professional development opportunities for faculty and staff, and performs administrative tasks such as processing and approving leave requests and work load. Partners with HR regarding disciplinary matters.
Continuously analyzes and evaluates performance of faculty and makes recommendations for improvement. Manages probationary process of new faculty including required semester reviews. Leads faculty development initiatives.
Prepares reports as needed for college, state, federal, or other entity reporting requirements.
Conducts advisory meetings to provide guidance on the directions of the programs.
Collaborates with other designated HCC personnel regarding course and program offerings for concurrent enrollment with school districts within the service area.
Collaborates with high school and higher education institutions to assure seamless transfers.
Resolves faculty and student issues by meeting with faculty and students to discuss concerns and provides guidance regarding resolutions.
Collaborates with other community colleges to deliberate programs of study.
Collaborates with faculty and industry advisory boards to assess HCC equipment as well as assess future equipment needs within the departments and discipline areas.
Keeps apprised of higher education regulations and requirements, and developments via statewide community college meetings, conferences, and seminars, and other professional development avenues.
Partners with facility management to provide updated and safe learning environments.
Manages the designated area(s) budget to include grants, professional development, and over all purchasing needs.
Manages materials and supplies; works with faculty and administrative assistants to assess needs, sourcing, and price determination. Facilitates the requisition and purchase order process.
Oversees assigned program area for accreditation where applicable and works with local school districts and the Iowa Department of Education regarding requirements for accreditation.
Attends HCC meetings to discuss and resolve college issues, and/or concerns.
Assists with providing professional development opportunities for high school instructors.
Participates in hiring committees for the selection of faculty, professional, and support service staff.
Serves on statewide and campus committees as assigned.
Enhances the School and College profile, resource streams, and engagement with alumni and the community.
Actively participates and supports public and community workforce initiatives.
Provides support to the college’s accreditation liaison when required for the Iowa Department of Education, NACEP and the Higher Learning Commission.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Master’s degree in an agricultural field, industrial technology and/or industrial education or a closely related field.
Minimum of three (3) years’ administrative experience in post-secondary education setting with at least five (5) years full-time teaching experience in a post-secondary program.
Demonstrated knowledge of effective teaching instruction.
Demonstrated experience in program development, planning, curriculum and budget management.
Demonstrated ability to communicate effectively, orally and in writing.
Demonstrated ability to work independently.
Demonstrated effective strong interpersonal communication skills to positivity interact with students, faculty and staff.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated proficient knowledge in curriculum development and student assessment.
Demonstrated knowledge of classroom management, inventory procedures and enterprise management.
Demonstrated proficiency in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public while contributing to an inclusive learning and working environment.
Preferred Qualifications
Community college experience
Working knowledge of community college philosophy, program accessibility, and alternative and advanced technological educational delivery systems.
Demonstrated knowledge and understanding of accreditation in higher education.
Supervisory experience with full-time faculty and adjuncts
Working Conditions
Anticipated schedule is Monday through Friday 8:00 am – 4:30 pm with flexibility to work occasional evening and weekend hours.
Work is performed either in or a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary is configured based on candidate’s education and experience.
The salary range for this position begins at $107,700.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please share how you’ve used technology in your teaching experience either as a part of your lecture or lab or a combination of those.
In terms of student support and success, give examples of initiatives that you’ve championed or directed.
Discuss your knowledge and experience with career and technical education for immediate career placement as well as degree programs for transfer credit.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Priority screening is set to begin on Monday, February 24, 2025 . Completed applications, along with the required materials, received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Performs clerical duties and provides administrative support and assistance for Public Services. Assists other Public Services division personnel as needed. Essential Functions:
Performs clerical duties and provides administrative support for assigned area of responsibility such as managing calendars and schedules, screening calls, arranging appointments, meetings, and conferences, as directed.
Answers telephone; routes calls to appropriate person; places calls; greets visitors and responds to inquiries; gives and relays information as needed.
Composes memos; take notes in meetings and transcribe notes as needed.
Organizes, scans and updates files and records as required.
Assists in the preparation of budgets, prepares expenditure estimates, and gathers and organizes supporting data. Monitors individual accounts within these budgets to track expenditures.
Establishes and maintains appropriate databases including physical and electronic files for the department. Prepares reports as directed.
Initiates correspondence on a variety of matters requiring an understanding of department and City policies, procedures and ordinances.
Enters payroll hours into financial/payroll system for assigned area of responsibility.
Operates office equipment, including copiers, facsimile machines, and computers; inputs and retrieves data and text.
Receives cash, check or charge payments as required.
Performs all other related duties as assigned.
Position Qualifications:
Education
High School Diploma or GED required.
Experience
1 year of clerical/administrative experience required.
Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.
REQUIRED SKILLS & ABILITIES Knowledge of:
Must have sound knowledge and ability in business correspondence and an ability to proofread for grammar, spelling, and punctuation with a high degree of accuracy.
Ability to:
Ability to accept responsibility and account for his/her actions.
Ability to follow instructions, safety practices and standard operating procedures in performing assigned tasks.
Ability to be punctual and attend work regularly
Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
Ability to perform work accurately and thoroughly.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to communicate effectively with diverse, and sometimes irate individuals and to handle calmly and efficiently situations ranging from routine to emergency.
Excellent memory and organizational ability, in order to set priorities, organize workload, handle multiple responsibilities, and meet deadlines.
Ability to handle confidential information and sensitive issues in a responsible manner.
Ability to accurately process and record payment transactions.
Skills:
Skill in use of personal computer including Microsoft Office, Laserfiche, New World, e-mail and the internet.
Other Requirements:
Must submit to and pass a criminal background and pre-employment drug test.
Work Hours: M-Th 7:30 am - 5:30 pm and Friday 7:30 am - 11:30 am.
Jan 30, 2025
Full time
Performs clerical duties and provides administrative support and assistance for Public Services. Assists other Public Services division personnel as needed. Essential Functions:
Performs clerical duties and provides administrative support for assigned area of responsibility such as managing calendars and schedules, screening calls, arranging appointments, meetings, and conferences, as directed.
Answers telephone; routes calls to appropriate person; places calls; greets visitors and responds to inquiries; gives and relays information as needed.
Composes memos; take notes in meetings and transcribe notes as needed.
Organizes, scans and updates files and records as required.
Assists in the preparation of budgets, prepares expenditure estimates, and gathers and organizes supporting data. Monitors individual accounts within these budgets to track expenditures.
Establishes and maintains appropriate databases including physical and electronic files for the department. Prepares reports as directed.
Initiates correspondence on a variety of matters requiring an understanding of department and City policies, procedures and ordinances.
Enters payroll hours into financial/payroll system for assigned area of responsibility.
Operates office equipment, including copiers, facsimile machines, and computers; inputs and retrieves data and text.
Receives cash, check or charge payments as required.
Performs all other related duties as assigned.
Position Qualifications:
Education
High School Diploma or GED required.
Experience
1 year of clerical/administrative experience required.
Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.
REQUIRED SKILLS & ABILITIES Knowledge of:
Must have sound knowledge and ability in business correspondence and an ability to proofread for grammar, spelling, and punctuation with a high degree of accuracy.
Ability to:
Ability to accept responsibility and account for his/her actions.
Ability to follow instructions, safety practices and standard operating procedures in performing assigned tasks.
Ability to be punctual and attend work regularly
Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
Ability to perform work accurately and thoroughly.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to communicate effectively with diverse, and sometimes irate individuals and to handle calmly and efficiently situations ranging from routine to emergency.
Excellent memory and organizational ability, in order to set priorities, organize workload, handle multiple responsibilities, and meet deadlines.
Ability to handle confidential information and sensitive issues in a responsible manner.
Ability to accurately process and record payment transactions.
Skills:
Skill in use of personal computer including Microsoft Office, Laserfiche, New World, e-mail and the internet.
Other Requirements:
Must submit to and pass a criminal background and pre-employment drug test.
Work Hours: M-Th 7:30 am - 5:30 pm and Friday 7:30 am - 11:30 am.
The Oregon State Hospital, a division of the Oregon Health Authority , has a fantastic opportunity for Executive Support Specialist 2 to join an excellent team working to help people recover from their illness and return to their lives in the community. What you will do!
This position provides administrative and technical support to the Director of Nursing Outreach and Development, the Nursing Service Managers, and staff of the Nursing Services Department. They act as a liaison for the Director of Nursing Outreach and Development to other Federal, State, local and private agencies as well as the general public. They oversee other Executive Support and volunteers assigned to Nursing Administration. They are responsible for completion of assignments received from management team meetings. They are responsible for decisions which regularly relate to highly sensitive matters. This position participates with management regarding the creating and implementation of a hospital staffing plan. They will participate in the coordination and accomplishment of goals and objectives consistent with legislative intent, Governor, Department Director and Superintendent directives and standards of the Joint Commission, the Center for Medicare and Medicaid Services and other licensure and regulatory bodies.
What is in it for you? We offer a workplace that balances productivity with enjoyment; promote s an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from.
We offer full medical, vision, and dental , we pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. We also offer 8 hours of paid sick leave per month, 8 hours of paid vacation leave per month, 24 hours of personal leave each year, and eleven paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
If you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program . If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven.
This posting will be used to fill one permanent position located in Salem, OR (2600 Center St NE). This position is represented by Service Employees International Union (SEIU).
This position is 100% in person.
Shift - Monday - Friday 7:30AM - 4:00PM (with a 30-minute lunch)
OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here , to learn more about OHA’s mission, vision, and core values.
Minimum Qualifications:
O ne year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Preferred Skills:
Experience with Microsoft Office Suite
Experience with composition of correspondence, reports, and memos
Detailed Orientated
Muti-tasker
Working with multiple deadlines with simultaneous projects
How to apply: Complete the online application. Complete the Questionnaire. Attach a Resume (required)
Attach Cover Letter (required)
Attention current State of Oregon employees : To apply for posted positions, please close this window, and log into your Workday account and apply through the Career worklet.
Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.
Questions/Need Help?
If you need assistance to participate in the application process, including an accommodation request under the Americans with Disabilities Act contact at Jenny Templin 971-372-8147 or Jenny.Templin@oha.oregon.gov
Additional Information
Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States
If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test.
Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
Employees at the Oregon State Hospital may be exposed to the handling, administration, waste, and spill cleanup of hazardous medications, which may result in health impacts to the employee.
Applicants can review the Oregon State Hospital's anti-retaliation notice at www.oregon.gov/oha/OSH/Documents/SB469.pdf
Applicant Help and Support webpage.
The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. (critical elements of the process).
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.
Jan 27, 2025
Full time
The Oregon State Hospital, a division of the Oregon Health Authority , has a fantastic opportunity for Executive Support Specialist 2 to join an excellent team working to help people recover from their illness and return to their lives in the community. What you will do!
This position provides administrative and technical support to the Director of Nursing Outreach and Development, the Nursing Service Managers, and staff of the Nursing Services Department. They act as a liaison for the Director of Nursing Outreach and Development to other Federal, State, local and private agencies as well as the general public. They oversee other Executive Support and volunteers assigned to Nursing Administration. They are responsible for completion of assignments received from management team meetings. They are responsible for decisions which regularly relate to highly sensitive matters. This position participates with management regarding the creating and implementation of a hospital staffing plan. They will participate in the coordination and accomplishment of goals and objectives consistent with legislative intent, Governor, Department Director and Superintendent directives and standards of the Joint Commission, the Center for Medicare and Medicaid Services and other licensure and regulatory bodies.
What is in it for you? We offer a workplace that balances productivity with enjoyment; promote s an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from.
We offer full medical, vision, and dental , we pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. We also offer 8 hours of paid sick leave per month, 8 hours of paid vacation leave per month, 24 hours of personal leave each year, and eleven paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
If you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program . If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven.
This posting will be used to fill one permanent position located in Salem, OR (2600 Center St NE). This position is represented by Service Employees International Union (SEIU).
This position is 100% in person.
Shift - Monday - Friday 7:30AM - 4:00PM (with a 30-minute lunch)
OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here , to learn more about OHA’s mission, vision, and core values.
Minimum Qualifications:
O ne year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Preferred Skills:
Experience with Microsoft Office Suite
Experience with composition of correspondence, reports, and memos
Detailed Orientated
Muti-tasker
Working with multiple deadlines with simultaneous projects
How to apply: Complete the online application. Complete the Questionnaire. Attach a Resume (required)
Attach Cover Letter (required)
Attention current State of Oregon employees : To apply for posted positions, please close this window, and log into your Workday account and apply through the Career worklet.
Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.
Questions/Need Help?
If you need assistance to participate in the application process, including an accommodation request under the Americans with Disabilities Act contact at Jenny Templin 971-372-8147 or Jenny.Templin@oha.oregon.gov
Additional Information
Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States
If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test.
Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
Employees at the Oregon State Hospital may be exposed to the handling, administration, waste, and spill cleanup of hazardous medications, which may result in health impacts to the employee.
Applicants can review the Oregon State Hospital's anti-retaliation notice at www.oregon.gov/oha/OSH/Documents/SB469.pdf
Applicant Help and Support webpage.
The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. (critical elements of the process).
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.
University of Wyoming - Athletics
Laramie, Wyoming
Basic Function
Responsible for parking operations and assisting with all activities of athletics development/ the Cowboy Joe Club.
Duties and Responsibilities
Identifies, cultivates, solicits and stewards annual fund donations and CJC memberships
Coordinates all game day parking for football and basketball and assists in the priority point allocation for parking
Provides superior customer service to all premium parking pass holders, builds relationships with and helps grow tailgating community
Assists in the coordination of all fundraising activities including Golf Series and Annual Auction
Assists with the fulfillment process of all donor benefits and stewardship
Manages the Seatback Program including sales, coordination of installation and removal
Serves as a CJC advocate in the community. Travels to and generates support in assigned areas. Coordinates all solicitation, cultivation, stewardship, and donor relations, including fund drives in designated counties and states
Maintains thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations
Assists with other duties/projects as assigned/directed
Minimum Qualifications:
Bachelor’s Degree
1-2 years of fundraising, tickets sales or relatable experience
Proficiency in Microsoft Office
Preferred Qualifications:
2+ years of Athletic Development Experience
History of success in fundraising or sales. Proven track record of building quality relationships
Ability to motivate donors and volunteers
Experience with Paciolan or other ticketing and CRM systems
Ability to effectively articulate ideas verbally and in writing
High attention to detail and organizational skills
Team oriented, self-starter
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/243583/?utm_medium=jobshare&utm_source=External+Job+Share
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Jan 24, 2025
Full time
Basic Function
Responsible for parking operations and assisting with all activities of athletics development/ the Cowboy Joe Club.
Duties and Responsibilities
Identifies, cultivates, solicits and stewards annual fund donations and CJC memberships
Coordinates all game day parking for football and basketball and assists in the priority point allocation for parking
Provides superior customer service to all premium parking pass holders, builds relationships with and helps grow tailgating community
Assists in the coordination of all fundraising activities including Golf Series and Annual Auction
Assists with the fulfillment process of all donor benefits and stewardship
Manages the Seatback Program including sales, coordination of installation and removal
Serves as a CJC advocate in the community. Travels to and generates support in assigned areas. Coordinates all solicitation, cultivation, stewardship, and donor relations, including fund drives in designated counties and states
Maintains thorough knowledge of and adheres to all applicable University, conference and NCAA rules and regulations
Assists with other duties/projects as assigned/directed
Minimum Qualifications:
Bachelor’s Degree
1-2 years of fundraising, tickets sales or relatable experience
Proficiency in Microsoft Office
Preferred Qualifications:
2+ years of Athletic Development Experience
History of success in fundraising or sales. Proven track record of building quality relationships
Ability to motivate donors and volunteers
Experience with Paciolan or other ticketing and CRM systems
Ability to effectively articulate ideas verbally and in writing
High attention to detail and organizational skills
Team oriented, self-starter
REQUIRED MATERIALS:
Complete on-line application and upload the following as one document: cover letter, resume, and contact information for four work-related references.
To Apply go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/243583/?utm_medium=jobshare&utm_source=External+Job+Share
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
Illinois Department of Human Services
Springfield, IL
Location: Springfield, IL, US, 62701
Job Requisition ID: 43030
Agency: Department of Human Services Class Title: ADMINISTRATIVE ASSISTANT II - 00502 Closing Date/Time: 02/05/2025 Salary: Anticipated Salary: $6,005 - $8,678 per month ($72,060 - $104,136 per year) Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC028
Posting Identification Number 43030
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Early Childhood is seeking to hire an energetic and detail-oriented administrative assistant to provide support for the Department of Human Services Bureau of Early Intervention. The position assists in the management control of the office and bureau programs; conducts special review and evaluation projects for supervisor; ensures the development of needed information for management decisions; and interprets and explains office policies and procedures. The Division of Early Childhood is one of six divisions within the Illinois Department of Human Services. DEC serves to strengthen and centralize Child Care, Early Intervention, and Home Visiting within DHS. The DEC vision is for Illinois’ young children and families to have the supports they need to achieve their full potential. The DEC mission is to enhance access to programs and services that support whole child development. The DEC is committed to the following guiding values - Whole Child Focus, Quality Service Delivery, Equity, Relentless Pursuit of Mission, Respect & Dignity, and Stability & Sustainability.
Essential Functions
Serves as administrative support to the Early Intervention Program Administrator in the Division of Early Childhood performing a variety of staff assignments, some of which are of a sensitive, controversial and/or confidential nature.
Compiles management, programmatic and statistical data necessary for preparation of reports on Bureau activities and services including material of a highly technical and sensitive nature involving policies, activities, services, and medical terminology.
Conducts a variety of studies and investigations of issues affecting Early Intervention operations.
Assists in the planning, development, and execution of procedures for the Bureau.
Serves as a liaison between the Division of Early Childhood and the Early Intervention Unit office and also other areas of the Department regarding flow of information.
Prepares agenda for and attends meetings.
Completes timekeeping functions for the Bureau as dictated by the Department of Human Services (DHS) timekeeping policies and procedures including serving as the main timekeeper and as a back-up timekeeper.
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
Requires two (2) years of professional experience in a public or private organization.
Preferred Qualifications
Two (2) years of professional experience communicating effectively (written and orally) and making recommendations that lead to greater efficiencies and effectiveness within the bureau and corresponding units.
Two (2) years of professional experience performing liaison work as a representative to an Administrator or Leaderof a public or private organization to discuss and/or interpret programs and procedures for the general-public and/or other internal/external entities.
Two (2) years of professional experience efficiently tracking status and/or completion of assignments across the bureau to ensure such assignments are thorough and completed with designated time frames.
Two (2) years of professional experience in the use of graphs, charts, and/or maps (e.g., two dimensional, and ArcGIS maps).
Two (2) years of professional experience in computer software such as Microsoft Office Suite.
Two (2) years of professional experience discussing and/or interpreting early childhood programs and procedures for the public.
Work Hours: 8:30am - 5:00pm, Monday - Friday; 1-hour unpaid lunch Work Location: 823 E Monroe St, Springfield, Illinois, 62701
Division of Early Childhood
Bureau of Early Intervention
Springfield/Sangamon County Agency Contact: DHS.HiringUnit@illinois.gov Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Must apply through external site: ADMINISTRATIVE ASSISTANT II Job Details | State of Illinois
Jan 24, 2025
Full time
Location: Springfield, IL, US, 62701
Job Requisition ID: 43030
Agency: Department of Human Services Class Title: ADMINISTRATIVE ASSISTANT II - 00502 Closing Date/Time: 02/05/2025 Salary: Anticipated Salary: $6,005 - $8,678 per month ($72,060 - $104,136 per year) Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC028
Posting Identification Number 43030
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Early Childhood is seeking to hire an energetic and detail-oriented administrative assistant to provide support for the Department of Human Services Bureau of Early Intervention. The position assists in the management control of the office and bureau programs; conducts special review and evaluation projects for supervisor; ensures the development of needed information for management decisions; and interprets and explains office policies and procedures. The Division of Early Childhood is one of six divisions within the Illinois Department of Human Services. DEC serves to strengthen and centralize Child Care, Early Intervention, and Home Visiting within DHS. The DEC vision is for Illinois’ young children and families to have the supports they need to achieve their full potential. The DEC mission is to enhance access to programs and services that support whole child development. The DEC is committed to the following guiding values - Whole Child Focus, Quality Service Delivery, Equity, Relentless Pursuit of Mission, Respect & Dignity, and Stability & Sustainability.
Essential Functions
Serves as administrative support to the Early Intervention Program Administrator in the Division of Early Childhood performing a variety of staff assignments, some of which are of a sensitive, controversial and/or confidential nature.
Compiles management, programmatic and statistical data necessary for preparation of reports on Bureau activities and services including material of a highly technical and sensitive nature involving policies, activities, services, and medical terminology.
Conducts a variety of studies and investigations of issues affecting Early Intervention operations.
Assists in the planning, development, and execution of procedures for the Bureau.
Serves as a liaison between the Division of Early Childhood and the Early Intervention Unit office and also other areas of the Department regarding flow of information.
Prepares agenda for and attends meetings.
Completes timekeeping functions for the Bureau as dictated by the Department of Human Services (DHS) timekeeping policies and procedures including serving as the main timekeeper and as a back-up timekeeper.
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
Requires two (2) years of professional experience in a public or private organization.
Preferred Qualifications
Two (2) years of professional experience communicating effectively (written and orally) and making recommendations that lead to greater efficiencies and effectiveness within the bureau and corresponding units.
Two (2) years of professional experience performing liaison work as a representative to an Administrator or Leaderof a public or private organization to discuss and/or interpret programs and procedures for the general-public and/or other internal/external entities.
Two (2) years of professional experience efficiently tracking status and/or completion of assignments across the bureau to ensure such assignments are thorough and completed with designated time frames.
Two (2) years of professional experience in the use of graphs, charts, and/or maps (e.g., two dimensional, and ArcGIS maps).
Two (2) years of professional experience in computer software such as Microsoft Office Suite.
Two (2) years of professional experience discussing and/or interpreting early childhood programs and procedures for the public.
Work Hours: 8:30am - 5:00pm, Monday - Friday; 1-hour unpaid lunch Work Location: 823 E Monroe St, Springfield, Illinois, 62701
Division of Early Childhood
Bureau of Early Intervention
Springfield/Sangamon County Agency Contact: DHS.HiringUnit@illinois.gov Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Must apply through external site: ADMINISTRATIVE ASSISTANT II Job Details | State of Illinois
Illinois Department of Human Services
Murphysboro, IL.
Location: Murphysboro, IL, US, 62966
Job Requisition ID: 44142
Agency: Department of Human Services Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Closing Date/Time: 01/31/2025 Salary: $3,852-$5,046/month ($46,224-$60,552/year) Job Type: Salaried Category: Full Time County: Jackson Number of Vacancies: 1 Plan/BU: RC014
Posting Identification Number 44142
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Under direction, serves as a receptionist in a local office in the Division of Family & Community Services, Department of Human Services (DHS). Performs a variety of difficult and responsible clerical functions and assistance including filing, keyboarding, record processing, secretarial and general office support.
Essential Functions
Keyboards and prepares a wide variety of complex memos, reports, and correspondence involving medical, technical, and legal terminology and routine forms, travel vouchers, customer forms, form letters, cards, and records.
Prepares and maintains complex, highly specialized files or forms, reports, supplies, brochures, and records.
Serves as backup receptionist, answers telephone and transfers call, retrieves messages from local office general voice mail box and distributes to staff.
Opens, sorts, and distributes incoming mail.
Serves as timekeeper for assigned staff, prepares, and maintains time and attendance records and reports.
Assists in issuing new or replacement LINK cards to customers, maintains records of card numbers issued or voided, completes computerized transactions to communicate activation of card to Electronic Benefits Transfer (EBT) contractor.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of high school.
Requires two (2) years of office experience.
Requires ability to keyboard at 45 wpm.
Work Hours: Monday-Friday, 8:30am-5pm; 1-hour unpaid lunch
Work Location: 342 North St, Murphysboro, Illinois, 62966
Division of Family & Community Services
Region 5
Clerical
Jackson Office, Jackson County
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Office & Administrative Support; Social Services
About the Agency: IDHS serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Must apply through external site: OFFICE ASSOCIATE Job Details | State of Illinois
Jan 24, 2025
Full time
Location: Murphysboro, IL, US, 62966
Job Requisition ID: 44142
Agency: Department of Human Services Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Closing Date/Time: 01/31/2025 Salary: $3,852-$5,046/month ($46,224-$60,552/year) Job Type: Salaried Category: Full Time County: Jackson Number of Vacancies: 1 Plan/BU: RC014
Posting Identification Number 44142
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Under direction, serves as a receptionist in a local office in the Division of Family & Community Services, Department of Human Services (DHS). Performs a variety of difficult and responsible clerical functions and assistance including filing, keyboarding, record processing, secretarial and general office support.
Essential Functions
Keyboards and prepares a wide variety of complex memos, reports, and correspondence involving medical, technical, and legal terminology and routine forms, travel vouchers, customer forms, form letters, cards, and records.
Prepares and maintains complex, highly specialized files or forms, reports, supplies, brochures, and records.
Serves as backup receptionist, answers telephone and transfers call, retrieves messages from local office general voice mail box and distributes to staff.
Opens, sorts, and distributes incoming mail.
Serves as timekeeper for assigned staff, prepares, and maintains time and attendance records and reports.
Assists in issuing new or replacement LINK cards to customers, maintains records of card numbers issued or voided, completes computerized transactions to communicate activation of card to Electronic Benefits Transfer (EBT) contractor.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of high school.
Requires two (2) years of office experience.
Requires ability to keyboard at 45 wpm.
Work Hours: Monday-Friday, 8:30am-5pm; 1-hour unpaid lunch
Work Location: 342 North St, Murphysboro, Illinois, 62966
Division of Family & Community Services
Region 5
Clerical
Jackson Office, Jackson County
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Office & Administrative Support; Social Services
About the Agency: IDHS serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Must apply through external site: OFFICE ASSOCIATE Job Details | State of Illinois
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube or on Glassdoor .
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”
What We Can Achieve Together:
The primary role of the Executive Assistant II is to provide direct administrative support to the Executive Director of The Nature Conservancy in Illinois and to the Deputy Director, with additional support provided, as available, to the Director of Major Gifts. This is a split role with 50 percent of time for the Executive Director, and 50 percent time for development leadership.
They will be responsible for a variety of administrative support tasks, which include calendar management, scheduling and coordinating logistics of meetings and special events, in-box management, drafting correspondence, processing expenses, and domestic and international travel arrangements, and database updates. The Executive Assistant II will act as the project manager for initiatives led by the Executive Director and the Deputy Director. They will communicate on behalf of the Executive Director with staff in various programs across the Conservancy, as well as with donors and partners. They will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. They will coordinate and distribute agendas for the All-Staff monthly meetings and leadership team meetings. They will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will implement processes and practices to improve effectiveness. The Executive Assistant II will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will perform administrative functions for the program, as required. This position may require working long, and flexible hours as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
We’re Looking for You:
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in being a part of a diverse, multi-disciplinary team. The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!
This is a full-time, salaried position based at our office in Chicago, Illinois with remote work available 2 or 3 days/week.
What You’ll Bring:
Bachelor’s degree and 2 years’ experience or equivalent combination.
Experience generating reports and interpreting data.
Experience in business writing, editing, and proofreading.
Experience organizing time and managing diverse activities to meet deadlines.
Experience working across teams and communicating with a wide range of people.
DESIRED QUALIFICATIONS
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
Familiarity with project management tools as well as with Word, Excel and PowerPoint.
Ability to analyze information for the purpose of coordinating and planning activities and solving problems.
Ability to use existing technology to achieve desired results.
Experience interpreting guidelines to achieve desired results.
Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff.
Strong organization skills, accuracy, and attention to detail
Excellent communications skills
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.
We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!
Jan 23, 2025
Full time
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube or on Glassdoor .
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”
What We Can Achieve Together:
The primary role of the Executive Assistant II is to provide direct administrative support to the Executive Director of The Nature Conservancy in Illinois and to the Deputy Director, with additional support provided, as available, to the Director of Major Gifts. This is a split role with 50 percent of time for the Executive Director, and 50 percent time for development leadership.
They will be responsible for a variety of administrative support tasks, which include calendar management, scheduling and coordinating logistics of meetings and special events, in-box management, drafting correspondence, processing expenses, and domestic and international travel arrangements, and database updates. The Executive Assistant II will act as the project manager for initiatives led by the Executive Director and the Deputy Director. They will communicate on behalf of the Executive Director with staff in various programs across the Conservancy, as well as with donors and partners. They will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. They will coordinate and distribute agendas for the All-Staff monthly meetings and leadership team meetings. They will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will implement processes and practices to improve effectiveness. The Executive Assistant II will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will perform administrative functions for the program, as required. This position may require working long, and flexible hours as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
We’re Looking for You:
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in being a part of a diverse, multi-disciplinary team. The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!
This is a full-time, salaried position based at our office in Chicago, Illinois with remote work available 2 or 3 days/week.
What You’ll Bring:
Bachelor’s degree and 2 years’ experience or equivalent combination.
Experience generating reports and interpreting data.
Experience in business writing, editing, and proofreading.
Experience organizing time and managing diverse activities to meet deadlines.
Experience working across teams and communicating with a wide range of people.
DESIRED QUALIFICATIONS
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
Familiarity with project management tools as well as with Word, Excel and PowerPoint.
Ability to analyze information for the purpose of coordinating and planning activities and solving problems.
Ability to use existing technology to achieve desired results.
Experience interpreting guidelines to achieve desired results.
Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff.
Strong organization skills, accuracy, and attention to detail
Excellent communications skills
What We Bring:
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!
The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.
We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!
About Entravision
Entravision is a leading global advertising, media and ad-tech solutions company connecting brands to consumers by representing top platforms and publishers. Our service portfolio enables high-performance campaigns while using highly competitive audience reach, cutting-edge mobile programmatic solutions, machine-learned bidding algorithms and demand-side platforms on a global scale.
In the US, Entravision is a leader in Hispanic marketing & media solutions serving both local and national Clients for more than 25 years. Our unique portfolio includes primarily Spanish language TV & Radio broadcast assets across 35 markets, an exclusive audio network & streaming platform, and a robust mix of curated digital & social media content solutions.
Summary Responsible for assisting with sales of our radio and television advertising. Collects monies from clients, fills out time and production orders and aids in ensuring the completion of advertising spots. Essential Functions
Collects monies from clients that are past due and from those that will need to repay.
Properly fills out time orders and production orders.
Aids in the production of advertising spots and scripts and ensuring their completion.
Competencies
Strong Organizational Skills.
Excellent Written and Verbal Communication.
Technical Capability.
Strategic Thinking.
Required Education and Experience
CRM experience is required.
1+ years in the broadcast industry or comparable experience.
Written and verbal Spanish proficiency.
Preferred Education and Experience
Understanding of Nielsen Media Research information a plus.
POSITION TYPE/EXPECTED HOURS OF WORK This is a Full Time position Monday through Friday. Actual hours and schedule may vary. SUPERVISORY RESPONSIBILITY Reports directly to SVP Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees. We encourage women and minorities to apply. Entravision Communications is an Equal Opportunity Employer.
Jan 23, 2025
Full time
About Entravision
Entravision is a leading global advertising, media and ad-tech solutions company connecting brands to consumers by representing top platforms and publishers. Our service portfolio enables high-performance campaigns while using highly competitive audience reach, cutting-edge mobile programmatic solutions, machine-learned bidding algorithms and demand-side platforms on a global scale.
In the US, Entravision is a leader in Hispanic marketing & media solutions serving both local and national Clients for more than 25 years. Our unique portfolio includes primarily Spanish language TV & Radio broadcast assets across 35 markets, an exclusive audio network & streaming platform, and a robust mix of curated digital & social media content solutions.
Summary Responsible for assisting with sales of our radio and television advertising. Collects monies from clients, fills out time and production orders and aids in ensuring the completion of advertising spots. Essential Functions
Collects monies from clients that are past due and from those that will need to repay.
Properly fills out time orders and production orders.
Aids in the production of advertising spots and scripts and ensuring their completion.
Competencies
Strong Organizational Skills.
Excellent Written and Verbal Communication.
Technical Capability.
Strategic Thinking.
Required Education and Experience
CRM experience is required.
1+ years in the broadcast industry or comparable experience.
Written and verbal Spanish proficiency.
Preferred Education and Experience
Understanding of Nielsen Media Research information a plus.
POSITION TYPE/EXPECTED HOURS OF WORK This is a Full Time position Monday through Friday. Actual hours and schedule may vary. SUPERVISORY RESPONSIBILITY Reports directly to SVP Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Entravision Communications Corporation participates in the E-Verify system operated by the US Department of Homeland Security and the Social Security Administration and will use E-Verify to confirm work eligibility for all new hire employees. We encourage women and minorities to apply. Entravision Communications is an Equal Opportunity Employer.
DEPARTMENT: Administration
POSITION: Executive Assistant
REPORTS TO: Managing Director and Artistic Director
WORK SCHEDULE: Monday – Friday, some evenings and weekends required
CLASSIFICATION: Regular full-time, exempt
COMPENSATION: $70,000-$72,500, depending on experience; benefits eligible after 90 days
Berkeley Repertory Theatre (Berkeley Rep) has grown from a storefront stage to an international leader in innovative theatre. Known for its ambition, relevance, and excellence, as well as its adventurous audience, the nonprofit has provided a welcoming home for emerging and established artists since 1968. Over 6 million people have enjoyed more than 500 shows at Berkeley Rep, including 86 world premieres. Berkeley Rep shows have gone on to win 8 Tony Awards, 9 Obie Awards, 11 Drama Desk Awards, 1 Grammy Award, 1 Pulitzer Prize, and many other honors. In recognition of its place on the national stage, Berkeley Rep received the Tony Award for Outstanding Regional Theatre in 1997. Through its annual seven-play season, together with up to four special event presentations, Berkeley Rep invites audiences to enjoy an eclectic range of theatrical experiences featuring diverse artistic voices, themes, and perspectives.
Berkeley Rep seeks an experienced Executive Assistant. Reporting directly to the Managing Director and Artistic Director, the Executive Assistant provides administrative support to the Managing Director, Artistic Director, and Board of Trustees to ensure that the organization’s goals and objectives are achieved. On occasion, the Executive Assistant is required to work on weekends and evenings for Board-related meetings and events.
Essential Duties and Responsibilities
Include, but are not limited to, the following :
Manage the Managing Director’s and Artistic Director’s schedules by organizing appointments, meetings, and events. This includes coordinating with internal and external stakeholders, prioritizing commitments, and ensuring efficient use of their time.
Support incoming and outgoing communications, including monitoring emails, proofreading, drafting, and sending written correspondence on behalf of the Managing Director.
Provide administrative and office support, such as note taking, dictation, spreadsheet creation, and formatting of information for internal and external communications (memos, emails, presentations, reports, etc.).
Assist with meeting preparation, including scheduling meetings, preparing agendas or pertinent information, and organizing necessary materials. Follow up on action items and ensure timely completion of tasks discussed during meetings.
Facilitate interactions with the 25–40-member Board of Trustees. This includes scheduling Board and committee meetings, attending and arranging Board Meetings and subsequent meals, creating and disseminating Board Meeting materials (agendas, meeting packets, presentations, forms, minutes, etc.), taking minutes, keeping organized corporate records, and maintaining Board documents and communications.
Serve as key staff support for the Governance Committee. This includes scheduling and attending meetings, creating and disseminating committee agendas and materials, taking and distributing minutes, tracking prospects for candidacy, creating prospective trustee packets, monitoring follow up, and welcoming and onboarding new trustees.
Attend and support the weekly Leadership Team Meeting, including collecting agenda items and taking and distributing notes.
Support travel arrangements, including booking flights, hotels, transportation, and creating itineraries when appropriate.
Manage communications with employees by liaising internally and externally on various projects and tasks.
Conduct research and gather information on specific topics as requested.
Maintain professionalism and strict confidentiality with all materials.
Organize and plan company events as needed.
Manage and track Managing Director and Artistic Director departmental budgets or budget lines, including reconciling expenses and credit card purchases.
Update and distribute staff contact sheets, distribution lists, and other staff documents.
Coordinate the purchase of house seats for donors.
Work with Leadership and staff on a variety of special projects as needed.
Other duties as assigned.
Knowledge, Skills, and Abilities:
A minimum of three years of experience in administration, business, or office management. Experience in working with and supporting executives and/or non-profit boards a plus.
Exceptional organizational and administrative skills with acute attention to detail. Must be highly organized.
Knowledge of and proficiency in Microsoft Office products (Word, Excel, PowerPoint, SharePoint, Teams), internet software, and internet search. Experience working with Tessitura or other customer relationship management systems helpful.
Professional demeanor and excellent communication skills, both orally and in writing, with a high degree of emotional intelligence and cultural competency. Ability to work with a wide range of people and personalities.
Ability to provide exceptional customer service.
Ability to work collaboratively with colleagues, effectively present information, and respond to questions in writing, by telephone, and through face-to-face conversation.
Ability to read, analyze, and interpret general business periodicals, legal documents, professional journals, and technical procedures.
Ability to write reports, business correspondence, and procedure manuals.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Demonstrate sensitivity to confidential information, as well as sound judgement and decision-making.
Strong time management skills with adaptability to changing priorities, deadlines, and the ability to manage numerous concurrent projects.
Domestic and international travel booking experience.
Demonstrated interest and commitment to equity, diversity, inclusion, access, and anti-racism.
Serve as an ardent and loyal advocate of Berkeley Rep.
Ability to work occasional evenings or weekends as needed.
Application Procedure
Berkeley Rep is an equal opportunity employer and offers a full range of employee benefits, including 85% employer-paid health and dental insurance, optional vision, FSA, and 403(b) plans, professional development support, paid vacation, sick leave, and holidays.
Position available immediately. Online submissions only via https://recruiting.paylocity.com/recruiting/jobs/Details/2996107/Berkeley-Repertory-Theatre/Executive-Assistant . Please include a cover letter and résumé when you submit your application. Persons from diverse backgrounds are highly encouraged to apply.
Berkeley Rep will contact candidates of interest. Please, no calls. Only complete submissions will be considered.
Jan 23, 2025
Full time
DEPARTMENT: Administration
POSITION: Executive Assistant
REPORTS TO: Managing Director and Artistic Director
WORK SCHEDULE: Monday – Friday, some evenings and weekends required
CLASSIFICATION: Regular full-time, exempt
COMPENSATION: $70,000-$72,500, depending on experience; benefits eligible after 90 days
Berkeley Repertory Theatre (Berkeley Rep) has grown from a storefront stage to an international leader in innovative theatre. Known for its ambition, relevance, and excellence, as well as its adventurous audience, the nonprofit has provided a welcoming home for emerging and established artists since 1968. Over 6 million people have enjoyed more than 500 shows at Berkeley Rep, including 86 world premieres. Berkeley Rep shows have gone on to win 8 Tony Awards, 9 Obie Awards, 11 Drama Desk Awards, 1 Grammy Award, 1 Pulitzer Prize, and many other honors. In recognition of its place on the national stage, Berkeley Rep received the Tony Award for Outstanding Regional Theatre in 1997. Through its annual seven-play season, together with up to four special event presentations, Berkeley Rep invites audiences to enjoy an eclectic range of theatrical experiences featuring diverse artistic voices, themes, and perspectives.
Berkeley Rep seeks an experienced Executive Assistant. Reporting directly to the Managing Director and Artistic Director, the Executive Assistant provides administrative support to the Managing Director, Artistic Director, and Board of Trustees to ensure that the organization’s goals and objectives are achieved. On occasion, the Executive Assistant is required to work on weekends and evenings for Board-related meetings and events.
Essential Duties and Responsibilities
Include, but are not limited to, the following :
Manage the Managing Director’s and Artistic Director’s schedules by organizing appointments, meetings, and events. This includes coordinating with internal and external stakeholders, prioritizing commitments, and ensuring efficient use of their time.
Support incoming and outgoing communications, including monitoring emails, proofreading, drafting, and sending written correspondence on behalf of the Managing Director.
Provide administrative and office support, such as note taking, dictation, spreadsheet creation, and formatting of information for internal and external communications (memos, emails, presentations, reports, etc.).
Assist with meeting preparation, including scheduling meetings, preparing agendas or pertinent information, and organizing necessary materials. Follow up on action items and ensure timely completion of tasks discussed during meetings.
Facilitate interactions with the 25–40-member Board of Trustees. This includes scheduling Board and committee meetings, attending and arranging Board Meetings and subsequent meals, creating and disseminating Board Meeting materials (agendas, meeting packets, presentations, forms, minutes, etc.), taking minutes, keeping organized corporate records, and maintaining Board documents and communications.
Serve as key staff support for the Governance Committee. This includes scheduling and attending meetings, creating and disseminating committee agendas and materials, taking and distributing minutes, tracking prospects for candidacy, creating prospective trustee packets, monitoring follow up, and welcoming and onboarding new trustees.
Attend and support the weekly Leadership Team Meeting, including collecting agenda items and taking and distributing notes.
Support travel arrangements, including booking flights, hotels, transportation, and creating itineraries when appropriate.
Manage communications with employees by liaising internally and externally on various projects and tasks.
Conduct research and gather information on specific topics as requested.
Maintain professionalism and strict confidentiality with all materials.
Organize and plan company events as needed.
Manage and track Managing Director and Artistic Director departmental budgets or budget lines, including reconciling expenses and credit card purchases.
Update and distribute staff contact sheets, distribution lists, and other staff documents.
Coordinate the purchase of house seats for donors.
Work with Leadership and staff on a variety of special projects as needed.
Other duties as assigned.
Knowledge, Skills, and Abilities:
A minimum of three years of experience in administration, business, or office management. Experience in working with and supporting executives and/or non-profit boards a plus.
Exceptional organizational and administrative skills with acute attention to detail. Must be highly organized.
Knowledge of and proficiency in Microsoft Office products (Word, Excel, PowerPoint, SharePoint, Teams), internet software, and internet search. Experience working with Tessitura or other customer relationship management systems helpful.
Professional demeanor and excellent communication skills, both orally and in writing, with a high degree of emotional intelligence and cultural competency. Ability to work with a wide range of people and personalities.
Ability to provide exceptional customer service.
Ability to work collaboratively with colleagues, effectively present information, and respond to questions in writing, by telephone, and through face-to-face conversation.
Ability to read, analyze, and interpret general business periodicals, legal documents, professional journals, and technical procedures.
Ability to write reports, business correspondence, and procedure manuals.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Demonstrate sensitivity to confidential information, as well as sound judgement and decision-making.
Strong time management skills with adaptability to changing priorities, deadlines, and the ability to manage numerous concurrent projects.
Domestic and international travel booking experience.
Demonstrated interest and commitment to equity, diversity, inclusion, access, and anti-racism.
Serve as an ardent and loyal advocate of Berkeley Rep.
Ability to work occasional evenings or weekends as needed.
Application Procedure
Berkeley Rep is an equal opportunity employer and offers a full range of employee benefits, including 85% employer-paid health and dental insurance, optional vision, FSA, and 403(b) plans, professional development support, paid vacation, sick leave, and holidays.
Position available immediately. Online submissions only via https://recruiting.paylocity.com/recruiting/jobs/Details/2996107/Berkeley-Repertory-Theatre/Executive-Assistant . Please include a cover letter and résumé when you submit your application. Persons from diverse backgrounds are highly encouraged to apply.
Berkeley Rep will contact candidates of interest. Please, no calls. Only complete submissions will be considered.
Description and Responsibilities
The Accounts Payable Administrator will be responsible for performing all aspects of the accounts payable process in accordance with company policies, government regulations and public law. The accounts payable process includes entering vendor vouchers, validating charge codes, obtaining required approvals, making vendor payments and distributing reports. This position will also work closely with the accounting manager to facilitate the monthly close process.
Requirements
4+ years of experience working for a federal contractor in the areas of accounts payable, general ledger accounting or program control 4+ years of experience with Deltek Costpoint Accounts Payable Module Strong organizational skills with the ability to multi-task Excellent written and verbal communication skills Proficiency with Microsoft Office Excel and Outlook Compensation Minimum: $50,000/year
Compensation Maximum: $65,000/year
Job Requirements:
Essential Duties
Route vendor invoices to obtain required approvals and validate charge codes in accordance with company polices and FAR requirements Process invoices and vendor payments using Deltek Costpoint AP module Update cashflow reports and route for payment approvals Provide AP reports to client companies and monitor Open AP items for aging Monitor recurring expenses and identify missing invoices Assist with month end close process performing reconciliations or other activities as required Physical Requirements
Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching and kneeling to complete daily duties in a timely and efficient manner. May include lifting weight up to thirty (30) pounds as necessary.
Location
Remote Honu Services, Inc. reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.
Honu Services, Inc. is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.
Jan 17, 2025
Part time
Description and Responsibilities
The Accounts Payable Administrator will be responsible for performing all aspects of the accounts payable process in accordance with company policies, government regulations and public law. The accounts payable process includes entering vendor vouchers, validating charge codes, obtaining required approvals, making vendor payments and distributing reports. This position will also work closely with the accounting manager to facilitate the monthly close process.
Requirements
4+ years of experience working for a federal contractor in the areas of accounts payable, general ledger accounting or program control 4+ years of experience with Deltek Costpoint Accounts Payable Module Strong organizational skills with the ability to multi-task Excellent written and verbal communication skills Proficiency with Microsoft Office Excel and Outlook Compensation Minimum: $50,000/year
Compensation Maximum: $65,000/year
Job Requirements:
Essential Duties
Route vendor invoices to obtain required approvals and validate charge codes in accordance with company polices and FAR requirements Process invoices and vendor payments using Deltek Costpoint AP module Update cashflow reports and route for payment approvals Provide AP reports to client companies and monitor Open AP items for aging Monitor recurring expenses and identify missing invoices Assist with month end close process performing reconciliations or other activities as required Physical Requirements
Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching and kneeling to complete daily duties in a timely and efficient manner. May include lifting weight up to thirty (30) pounds as necessary.
Location
Remote Honu Services, Inc. reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.
Honu Services, Inc. is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.
We’re Fully remote role in a team with 60+ inbox managers from around the world Choose how many hours and when you want to work (at the same time each day) Monday to Friday Dedicated support team and ongoing training provided to help you succeed Performance bonuses available and paid US public holidays e looking for several fully remote, self-employed contractors to join the InboxDone team as Inbox Managers.
Being an Inbox Manager means showing up Monday through Friday (during the hours you choose, at the same time each day) to take care of any inbox-related tasks for your designated clients. If it’s connected to the inbox, you’ll be handling it!
First, we get our clients down to ‘inbox zero’ so we can work from a clean slate.
Next, we learn how to respond (and how to think) like the client, gradually replying to more emails and handling tasks like scheduling, newsletter creation, customer service, relationship management, or overall team coordination.
We accept clients on a rolling basis and do our best to match you with clients who are the perfect fit for your unique personality, skillset, and interests.
There is a 30-day (paid) training period when you join the team and all roles are part-time at first, starting with one client while you learn the ropes. Then, if all goes well, we’ll slowly add new accounts to your portfolio.
Your Skills and Experience
To be a stand-out Inbox Manager, you need to be:
Fluent in English with excellent verbal and written communication skills Pedantic about spelling and grammar A whiz with Gmail and Outlook Someone who loves systems, processes and organization Tech savvy and quick to pick up new software and platforms Connected to fast, reliable internet through your own computer Able to work remotely in a place with minimal distractions A strong administrator and happy performing repetitive tasks A chameleon writer who can change language and tone to match different clients A proactive thinker who can anticipate what your clients may need. Does this sound like you?
To apply, please follow these instructions carefully:
Step 1: Read all the information about the role at https://inboxdone.com/jobs-apply/ Or hit the "Apply Now" button on this ad. It's important you read the entire Job information page on the InboxDone website before you apply.
Step 2: Follow the prompts to submit your application.
Please do not apply via Indeed or email us your CV. Only applications submitted via our website will be considered.
We can’t wait to hear from you!
P.S. Priority will be given to candidates based in the USA and Canada where most of our clients are located. However, standout applicants from other countries and time zones will be considered and are encouraged to apply.
Job Type: Part-time
Pay: $17.00 per hour
Expected hours: 10 – 20 per week
Benefits:
Flexible schedule Schedule:
Monday to Friday Work Location: Remote
Jan 17, 2025
Part time
We’re Fully remote role in a team with 60+ inbox managers from around the world Choose how many hours and when you want to work (at the same time each day) Monday to Friday Dedicated support team and ongoing training provided to help you succeed Performance bonuses available and paid US public holidays e looking for several fully remote, self-employed contractors to join the InboxDone team as Inbox Managers.
Being an Inbox Manager means showing up Monday through Friday (during the hours you choose, at the same time each day) to take care of any inbox-related tasks for your designated clients. If it’s connected to the inbox, you’ll be handling it!
First, we get our clients down to ‘inbox zero’ so we can work from a clean slate.
Next, we learn how to respond (and how to think) like the client, gradually replying to more emails and handling tasks like scheduling, newsletter creation, customer service, relationship management, or overall team coordination.
We accept clients on a rolling basis and do our best to match you with clients who are the perfect fit for your unique personality, skillset, and interests.
There is a 30-day (paid) training period when you join the team and all roles are part-time at first, starting with one client while you learn the ropes. Then, if all goes well, we’ll slowly add new accounts to your portfolio.
Your Skills and Experience
To be a stand-out Inbox Manager, you need to be:
Fluent in English with excellent verbal and written communication skills Pedantic about spelling and grammar A whiz with Gmail and Outlook Someone who loves systems, processes and organization Tech savvy and quick to pick up new software and platforms Connected to fast, reliable internet through your own computer Able to work remotely in a place with minimal distractions A strong administrator and happy performing repetitive tasks A chameleon writer who can change language and tone to match different clients A proactive thinker who can anticipate what your clients may need. Does this sound like you?
To apply, please follow these instructions carefully:
Step 1: Read all the information about the role at https://inboxdone.com/jobs-apply/ Or hit the "Apply Now" button on this ad. It's important you read the entire Job information page on the InboxDone website before you apply.
Step 2: Follow the prompts to submit your application.
Please do not apply via Indeed or email us your CV. Only applications submitted via our website will be considered.
We can’t wait to hear from you!
P.S. Priority will be given to candidates based in the USA and Canada where most of our clients are located. However, standout applicants from other countries and time zones will be considered and are encouraged to apply.
Job Type: Part-time
Pay: $17.00 per hour
Expected hours: 10 – 20 per week
Benefits:
Flexible schedule Schedule:
Monday to Friday Work Location: Remote
Legal Aid Services of Oregon (LASO), is seeking a full-time Bilingual (Spanish) Administrative Legal Assistant for its office in Pendleton. This position is eligible for a partial remote work option but will require regular in-person work at our office in Pendleton. Background LASO is a statewide non-profit organization that represents low-income clients in civil cases. LASO’s offices serve the general low-income population throughout the state and two specialized statewide programs provide additional services related to farmworker and Native American issues. LASO is an effective, high-quality legal services program. We are committed to advocacy and litigation strategies having the broadest possible beneficial impact on problems common in our client’s communities. LASO is actively working to build an inclusive organizational culture that centers on racial equity. We are committed to recruiting and retaining a diverse workforce and providing a welcoming and culturally responsive environment for our staff and clients. Pendleton is ideally situated near national forests, natural wilderness areas and scenic waterways that offer many opportunities for outside recreational activities, with some of the most beautiful scenery in the Pacific Northwest. An historic city that retains echoes of the old west, Pendleton is in sunny northeastern Oregon, about 3 1/2 hours’ drive from Portland and Boise, 250 miles from Seattle, and 45 miles from Walla Walla, Washington. Responsibilities Varied duties include significant interaction with clients and potential clients. The position is responsible for greeting clients, screening people for eligibility, performing intakes to qualify people for services, handling busy phone lines, light accounting, and administrative support. The administrative legal assistant also provides varied support to the attorneys, provides information to clients under the direction and training of a lawyer, and gives general information or referrals to other resources when we are not able to provide services. Qualifications Prior experience in a law office is not required. The position requires excellent people skills, ability to work effectively with trauma survivors, phone, computer, and word processing skills. We're looking for an organized and efficient person with a cheerful ability to deal with complex office procedures and a high volume of clients who may be in crisis and who are usually facing difficult problems. Bilingual Spanish skills are required. Salary/Benefits Compensation is based on a 35-hour work week. Salary range is $45,200 – 50,700 for 0-5 years’ experience; $51,800 – 56,200 for 6-10 years’ experience and $57,300 - $67,200 for 11-20 years’ experience annually; salaries are determined by relevant work experience and our Collective Bargaining Agreement. Additional compensation of $4,300 to $5,700 is available annually for bilingual ability, depending on proficiency. Full benefits package including individual and family health, vision, and dental insurance coverage; 6% employer retirement contribution; generous paid holidays, vacation, and sick leave; and paid moving expenses. Closing Date This is a repost. Position open until filled. Review of applications to begin on January 21, 2025. Applications Send resume and letter of interest to: Joe MacNeille pendletonjobs@lasoregon.org Supplemental question As a part of your letter of interest, please address the following: LASO Pendleton is committed to building a culturally diverse workplace centered on equity and providing an inclusive, welcoming, and culturally responsive environment for our staff and clients. How have your personal background and experiences, professional or otherwise, prepared you to contribute to our commitment to cultural responsiveness and diversity? If you require reasonable accommodation for a disability during the application/hiring process, please contact Meghan Collins, Director of Administration, at Meghan.Collins@lasoregon.org. We celebrate diversity LASO is committed to being an organization that reflects the communities we serve and is diverse in race, color, national origin, sex, age, religion, marital status, veteran status, sexual orientation, gender identity, ancestry, national origin, or sensory, mental and physical abilities, work background, experience and education. We believe that the outcome of such diversity is our greatest strength and a matter of basic human fairness. It is to this end that we strongly encourage applications from people of color and people from any other underrepresented and historically marginalized group to apply for this position.
Jan 14, 2025
Full time
Legal Aid Services of Oregon (LASO), is seeking a full-time Bilingual (Spanish) Administrative Legal Assistant for its office in Pendleton. This position is eligible for a partial remote work option but will require regular in-person work at our office in Pendleton. Background LASO is a statewide non-profit organization that represents low-income clients in civil cases. LASO’s offices serve the general low-income population throughout the state and two specialized statewide programs provide additional services related to farmworker and Native American issues. LASO is an effective, high-quality legal services program. We are committed to advocacy and litigation strategies having the broadest possible beneficial impact on problems common in our client’s communities. LASO is actively working to build an inclusive organizational culture that centers on racial equity. We are committed to recruiting and retaining a diverse workforce and providing a welcoming and culturally responsive environment for our staff and clients. Pendleton is ideally situated near national forests, natural wilderness areas and scenic waterways that offer many opportunities for outside recreational activities, with some of the most beautiful scenery in the Pacific Northwest. An historic city that retains echoes of the old west, Pendleton is in sunny northeastern Oregon, about 3 1/2 hours’ drive from Portland and Boise, 250 miles from Seattle, and 45 miles from Walla Walla, Washington. Responsibilities Varied duties include significant interaction with clients and potential clients. The position is responsible for greeting clients, screening people for eligibility, performing intakes to qualify people for services, handling busy phone lines, light accounting, and administrative support. The administrative legal assistant also provides varied support to the attorneys, provides information to clients under the direction and training of a lawyer, and gives general information or referrals to other resources when we are not able to provide services. Qualifications Prior experience in a law office is not required. The position requires excellent people skills, ability to work effectively with trauma survivors, phone, computer, and word processing skills. We're looking for an organized and efficient person with a cheerful ability to deal with complex office procedures and a high volume of clients who may be in crisis and who are usually facing difficult problems. Bilingual Spanish skills are required. Salary/Benefits Compensation is based on a 35-hour work week. Salary range is $45,200 – 50,700 for 0-5 years’ experience; $51,800 – 56,200 for 6-10 years’ experience and $57,300 - $67,200 for 11-20 years’ experience annually; salaries are determined by relevant work experience and our Collective Bargaining Agreement. Additional compensation of $4,300 to $5,700 is available annually for bilingual ability, depending on proficiency. Full benefits package including individual and family health, vision, and dental insurance coverage; 6% employer retirement contribution; generous paid holidays, vacation, and sick leave; and paid moving expenses. Closing Date This is a repost. Position open until filled. Review of applications to begin on January 21, 2025. Applications Send resume and letter of interest to: Joe MacNeille pendletonjobs@lasoregon.org Supplemental question As a part of your letter of interest, please address the following: LASO Pendleton is committed to building a culturally diverse workplace centered on equity and providing an inclusive, welcoming, and culturally responsive environment for our staff and clients. How have your personal background and experiences, professional or otherwise, prepared you to contribute to our commitment to cultural responsiveness and diversity? If you require reasonable accommodation for a disability during the application/hiring process, please contact Meghan Collins, Director of Administration, at Meghan.Collins@lasoregon.org. We celebrate diversity LASO is committed to being an organization that reflects the communities we serve and is diverse in race, color, national origin, sex, age, religion, marital status, veteran status, sexual orientation, gender identity, ancestry, national origin, or sensory, mental and physical abilities, work background, experience and education. We believe that the outcome of such diversity is our greatest strength and a matter of basic human fairness. It is to this end that we strongly encourage applications from people of color and people from any other underrepresented and historically marginalized group to apply for this position.
University of Wyoming - Athletics
Laramie, Wyoming
Basic Function
Provides support and runs the day-to-day operations of the Office of Academic Support (OAS).
Duties and Responsibilities
Primary responsibility is to provide oversight of the University Of Wyoming Athletics Department Office Of Academic Support and its 17-sport programs.
Work with student-athletes regarding academic performance, class/major selection, developing a graduation plan, time management, goal setting, career planning, learning and study strategies, test taking, note taking and other skills necessary for academic success.
Develop strong and professional working relationships with student-athletes to encourage the value of education and the development of self-reliance, self-confidence, empowerment, and intrinsic motivation.
Maintain accurate and current student files for assigned athletes.
Manage all working relationships including open and consistent contact with student-athletes, coaches, staff, administrators and faculty.
Identify students with diverse learning styles and meet with them to develop an effective academic success plan.
Assist with recruiting and new student-athlete summer orientation activities.
Represent athletic department on select campus committees.
Complete other projects and responsibilities as assigned by supervisor.
Minimum Qualifications:
Bachelor’s degree required. J.D. or masters in related field preferred.
Minimum three to five years full-time experience in college athletics (academics).
Excellent verbal and written communication skills, exceptional writing skills required (submit writing sample with application materials), attention to detail, ability to multi-task.
Working knowledge of Division 1 NCAA rules and regulations (specifically progress toward degree, initial and continuing eligibility).
Preferred Qualifications:
Further consideration will be given to those applicants who possess:
A Master’s Degree in related field
Effective interpersonal communication skills
Experience working with diverse populations and with students with diverse learning styles
Experience with student information systems (Banner, Teamworks, etc.)
Strong computer skills with proficiency using standard office software (e.g. Microsoft Office Suite).
Ability to work occasional weekend and evening hours (recruiting, study hall).
Ability to work under time sensitive deadlines.
Required Application Materials:
Cover Letter
Resume
List of 3 references
Salary will be commensurate with experience. Minority candidates are encouraged to apply.
Review of resumes and applications will begin immediately. While applications will be accepted until the position is filled, interested applicants are encouraged to submit materials by January 17, 2025, to receive full consideration.
To Apply, go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/250001/?utm_medium=jobshare&utm_source=External+Job+Share
HIRING STATEMENT :
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu.
ABOUT LARAMIE :
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/
Jan 14, 2025
Full time
Basic Function
Provides support and runs the day-to-day operations of the Office of Academic Support (OAS).
Duties and Responsibilities
Primary responsibility is to provide oversight of the University Of Wyoming Athletics Department Office Of Academic Support and its 17-sport programs.
Work with student-athletes regarding academic performance, class/major selection, developing a graduation plan, time management, goal setting, career planning, learning and study strategies, test taking, note taking and other skills necessary for academic success.
Develop strong and professional working relationships with student-athletes to encourage the value of education and the development of self-reliance, self-confidence, empowerment, and intrinsic motivation.
Maintain accurate and current student files for assigned athletes.
Manage all working relationships including open and consistent contact with student-athletes, coaches, staff, administrators and faculty.
Identify students with diverse learning styles and meet with them to develop an effective academic success plan.
Assist with recruiting and new student-athlete summer orientation activities.
Represent athletic department on select campus committees.
Complete other projects and responsibilities as assigned by supervisor.
Minimum Qualifications:
Bachelor’s degree required. J.D. or masters in related field preferred.
Minimum three to five years full-time experience in college athletics (academics).
Excellent verbal and written communication skills, exceptional writing skills required (submit writing sample with application materials), attention to detail, ability to multi-task.
Working knowledge of Division 1 NCAA rules and regulations (specifically progress toward degree, initial and continuing eligibility).
Preferred Qualifications:
Further consideration will be given to those applicants who possess:
A Master’s Degree in related field
Effective interpersonal communication skills
Experience working with diverse populations and with students with diverse learning styles
Experience with student information systems (Banner, Teamworks, etc.)
Strong computer skills with proficiency using standard office software (e.g. Microsoft Office Suite).
Ability to work occasional weekend and evening hours (recruiting, study hall).
Ability to work under time sensitive deadlines.
Required Application Materials:
Cover Letter
Resume
List of 3 references
Salary will be commensurate with experience. Minority candidates are encouraged to apply.
Review of resumes and applications will begin immediately. While applications will be accepted until the position is filled, interested applicants are encouraged to submit materials by January 17, 2025, to receive full consideration.
To Apply, go to:
https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/250001/?utm_medium=jobshare&utm_source=External+Job+Share
HIRING STATEMENT :
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu.
ABOUT LARAMIE :
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/
Oregon Health Authority
Primarily Remote (Portland/Salem OR)
Do you have experience supporting the implementation of policies, projects and programs at the community, state, or national level? Do you enjoy developing and providing planning tools, documents and data to facilitate collaboration and decision-making? We look forward to hearing from you!
This posting will be used to fill one permanent, full-time position.
Work Location: Salem/Marion or Portland/Multnomah; hybrid position.
What you will do!
Operations & Program Support Specialist. The primary purpose of this position is to provide administrative, operations, and program support to the Integrated Eligibility Policy unit and the Healthier Oregon program, in service to transformative, community-led, and community-owned initiatives and the mission, vision, values and goals of the Oregon Health Authority and the Medicaid Division.
This position, You will:
be responsible for planning and coordinating meetings, workgroups, and project schedules.
focus is on facilitating cohesive communication, collaboration, issue resolution, strategic planning, and decision-making.
participate in team meetings and assuming responsibility for the completion of follow up, which involves researching, analyzing, evaluating, collecting, organizing, assembling, preparing reports, incorporating information for special projects, making recommendations for action, and implementing recommendations approved by leadership.
assist in the design, implementation, and sustainability of key initiatives and projects by developing and updating spreadsheets and tracking tools
interpreting and evaluating laws, rules, policies, procedures to assure operational alignment and compliance.
solicit and synthesize critical information and insights related to near-term and long-term operational strategy and goals.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you?
We offer exceptional medical, vision and dental benefits
https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
Desired Attributes
Experience supporting the development and implementation of policies and programs at the community, state, and/or national level that promote equity and inclusion and address systemic health disparities, with an emphasis on integrating the voice of consumers with lived experience.
Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid Administration in Oregon and relational landscape of key partners, providers, community-based organizations, and advocacy groups.
Ability to explain and offer expert level technical assistance on rules, policy, and procedures.
Ability to demonstrate advanced Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint, and Smartsheet.
Demonstrates skills in the following areas:
Constructive and Collaborative Working Relationships
Critical Decision-making and Problem-solving
Data Synthesis, Analysis and Reporting
Workload Planning & Prioritization
Project Planning and Prioritization
Project Coordination and Monitoring
Strong Oral and Written Communication
Jan 10, 2025
Full time
Do you have experience supporting the implementation of policies, projects and programs at the community, state, or national level? Do you enjoy developing and providing planning tools, documents and data to facilitate collaboration and decision-making? We look forward to hearing from you!
This posting will be used to fill one permanent, full-time position.
Work Location: Salem/Marion or Portland/Multnomah; hybrid position.
What you will do!
Operations & Program Support Specialist. The primary purpose of this position is to provide administrative, operations, and program support to the Integrated Eligibility Policy unit and the Healthier Oregon program, in service to transformative, community-led, and community-owned initiatives and the mission, vision, values and goals of the Oregon Health Authority and the Medicaid Division.
This position, You will:
be responsible for planning and coordinating meetings, workgroups, and project schedules.
focus is on facilitating cohesive communication, collaboration, issue resolution, strategic planning, and decision-making.
participate in team meetings and assuming responsibility for the completion of follow up, which involves researching, analyzing, evaluating, collecting, organizing, assembling, preparing reports, incorporating information for special projects, making recommendations for action, and implementing recommendations approved by leadership.
assist in the design, implementation, and sustainability of key initiatives and projects by developing and updating spreadsheets and tracking tools
interpreting and evaluating laws, rules, policies, procedures to assure operational alignment and compliance.
solicit and synthesize critical information and insights related to near-term and long-term operational strategy and goals.
OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.
What's in it for you?
We offer exceptional medical, vision and dental benefits
https://www.oregon.gov/oha/pebb/pages/alex.aspx
Paid Leave Days:
11 paid holidays each year
3 additional paid "Personal Business Days" each year
8 hours of paid sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
Pension and retirement programs
Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Click here to learn more about State of Oregon benefits.
WHAT WE ARE LOOKING FOR:
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
Desired Attributes
Experience supporting the development and implementation of policies and programs at the community, state, and/or national level that promote equity and inclusion and address systemic health disparities, with an emphasis on integrating the voice of consumers with lived experience.
Knowledge of health services delivery systems, particularly the Oregon Health Plan/ Medicaid Administration in Oregon and relational landscape of key partners, providers, community-based organizations, and advocacy groups.
Ability to explain and offer expert level technical assistance on rules, policy, and procedures.
Ability to demonstrate advanced Microsoft Excel, Word, Outlook, and use of collaboration tools such as Microsoft Teams, SharePoint, and Smartsheet.
Demonstrates skills in the following areas:
Constructive and Collaborative Working Relationships
Critical Decision-making and Problem-solving
Data Synthesis, Analysis and Reporting
Workload Planning & Prioritization
Project Planning and Prioritization
Project Coordination and Monitoring
Strong Oral and Written Communication
