The Provider Clinical Support Services unit within the Oregon Health Authority's Medicaid Division supports Oregon Health Plan (OHP) Fee-for-Service (FFS) utilization management by ensuring members receive clinically appropriate, medically necessary, and policy-compliant health care services. The unit provides clinical expertise for prior authorization reviews, claims determinations, Medical Management Committee reviews, provider consultation, administrative hearings, and Oregon Administrative Rule (OAR) development. The team works closely with health care providers, Coordinated Care Organizations (CCOs), and internal agency partners to promote equitable access to medically necessary services while supporting high-quality clinical decision-making across the Medicaid program.
The Qualified Clinical Reviewer & Program Coordinator serves as a clinical authority responsible for reviewing complex medical documentation, interpreting clinical policy, and making evidence-based determinations that directly impact Oregon Health Plan members' access to care. In this position, you will conduct prior authorization and claims reviews, provide consultation to providers and agency staff, support the Medical Management Committee, serve as an expert witness during administrative hearings, and contribute to policy development, quality improvement, and program oversight. You will also monitor clinical trends, evaluate program effectiveness, collaborate with healthcare partners to improve continuity of care, and help ensure Medicaid services are delivered consistently, equitably, and in compliance with state and federal requirements.
This announcement is for fifteen (15), full-time, permanent, SEIU represented, Qualified Clinical Reviewer & Program Coordinator (Medical Review Coordinator) positions based in Salem, Oregon. These are hybrid (15% in-office, 85% remote) positions.
Minimum Qualifications:
A current Registered Professional Nurse license issued by the Oregon State Board of Nursing at the time of appointment and maintained throughout employment AND three years of nursing experience that includes review of medical records.
Desired Attributes:
Knowledge of professional registered nursing practice, medical terminology, and national, statewide, and community standards of clinical care; experience applying clinical judgment to review complex medical documentation, verify medical necessity, and make independent clinical decisions related to prior authorization, claims review, utilization management, and quality assurance.
Knowledge of health services delivery systems, particularly the Oregon Health Plan (Medicaid), including experience working with Fee-for-Service programs, Coordinated Care Organizations (CCOs), health care providers, hospitals, or other clinical partners.
Knowledge of federal and state Medicaid regulations, Oregon Administrative Rules, Oregon Revised Statutes, and clinical policy; experience interpreting and applying laws, rules, regulations, and medical necessity criteria to ensure equitable, compliant, and consistent coverage authorization determinations.
Strong oral and written communication skills across a variety of forums, including emails, reports, meetings, committees, and administrative hearings; experience preparing clear clinical documentation, reports, and determination letters and communicating complex medical and regulatory information in ways that are accessible, culturally responsive, and appropriate for audiences with different levels of understanding.
Experience building collaborative relationships and effectively navigating challenging interactions with providers, members, leadership, and multidisciplinary partners while gathering information, resolving issues, and supporting continuity of care.
Experience conducting clinical research, evaluating conflicting information, identifying root causes of issues, and synthesizing quantitative and qualitative information to support quality assurance, program improvement, and evidence-based decision making.
Experience supporting policy development and implementation, utilization management, program monitoring, quality improvement, or healthcare operations through data analysis, policy interpretation, and collaboration across healthcare programs and partners.
Evidence of ongoing development of personal cultural awareness and humility, and experience considering the perspectives of communities disproportionately impacted by health inequities when making clinical, policy, or program decisions.
About the Team & Benefits of Joining
Excellent, low-cost medical, vision, and dental coverage for you and your family.
Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
Potential eligibility for the Public Service Loan Forgiveness Program .
Retirement security through Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP).
Training and development opportunities to grow your career with the State of Oregon.
How to Apply:
Submit your application at oregonjobs.org using job number REQ-204673
Application Deadline: 8/18/2026
Salary Range: $7,347 - $11,152
Aug 05, 2026
Full time
The Provider Clinical Support Services unit within the Oregon Health Authority's Medicaid Division supports Oregon Health Plan (OHP) Fee-for-Service (FFS) utilization management by ensuring members receive clinically appropriate, medically necessary, and policy-compliant health care services. The unit provides clinical expertise for prior authorization reviews, claims determinations, Medical Management Committee reviews, provider consultation, administrative hearings, and Oregon Administrative Rule (OAR) development. The team works closely with health care providers, Coordinated Care Organizations (CCOs), and internal agency partners to promote equitable access to medically necessary services while supporting high-quality clinical decision-making across the Medicaid program.
The Qualified Clinical Reviewer & Program Coordinator serves as a clinical authority responsible for reviewing complex medical documentation, interpreting clinical policy, and making evidence-based determinations that directly impact Oregon Health Plan members' access to care. In this position, you will conduct prior authorization and claims reviews, provide consultation to providers and agency staff, support the Medical Management Committee, serve as an expert witness during administrative hearings, and contribute to policy development, quality improvement, and program oversight. You will also monitor clinical trends, evaluate program effectiveness, collaborate with healthcare partners to improve continuity of care, and help ensure Medicaid services are delivered consistently, equitably, and in compliance with state and federal requirements.
This announcement is for fifteen (15), full-time, permanent, SEIU represented, Qualified Clinical Reviewer & Program Coordinator (Medical Review Coordinator) positions based in Salem, Oregon. These are hybrid (15% in-office, 85% remote) positions.
Minimum Qualifications:
A current Registered Professional Nurse license issued by the Oregon State Board of Nursing at the time of appointment and maintained throughout employment AND three years of nursing experience that includes review of medical records.
Desired Attributes:
Knowledge of professional registered nursing practice, medical terminology, and national, statewide, and community standards of clinical care; experience applying clinical judgment to review complex medical documentation, verify medical necessity, and make independent clinical decisions related to prior authorization, claims review, utilization management, and quality assurance.
Knowledge of health services delivery systems, particularly the Oregon Health Plan (Medicaid), including experience working with Fee-for-Service programs, Coordinated Care Organizations (CCOs), health care providers, hospitals, or other clinical partners.
Knowledge of federal and state Medicaid regulations, Oregon Administrative Rules, Oregon Revised Statutes, and clinical policy; experience interpreting and applying laws, rules, regulations, and medical necessity criteria to ensure equitable, compliant, and consistent coverage authorization determinations.
Strong oral and written communication skills across a variety of forums, including emails, reports, meetings, committees, and administrative hearings; experience preparing clear clinical documentation, reports, and determination letters and communicating complex medical and regulatory information in ways that are accessible, culturally responsive, and appropriate for audiences with different levels of understanding.
Experience building collaborative relationships and effectively navigating challenging interactions with providers, members, leadership, and multidisciplinary partners while gathering information, resolving issues, and supporting continuity of care.
Experience conducting clinical research, evaluating conflicting information, identifying root causes of issues, and synthesizing quantitative and qualitative information to support quality assurance, program improvement, and evidence-based decision making.
Experience supporting policy development and implementation, utilization management, program monitoring, quality improvement, or healthcare operations through data analysis, policy interpretation, and collaboration across healthcare programs and partners.
Evidence of ongoing development of personal cultural awareness and humility, and experience considering the perspectives of communities disproportionately impacted by health inequities when making clinical, policy, or program decisions.
About the Team & Benefits of Joining
Excellent, low-cost medical, vision, and dental coverage for you and your family.
Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
Potential eligibility for the Public Service Loan Forgiveness Program .
Retirement security through Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP).
Training and development opportunities to grow your career with the State of Oregon.
How to Apply:
Submit your application at oregonjobs.org using job number REQ-204673
Application Deadline: 8/18/2026
Salary Range: $7,347 - $11,152
Title: Human Resources Coordinator
Position Type: Professional Tech Full time
College: Front Range Community College
Division: Human Resources
Department: FRCC Operations
Campus: Larimer Campus
Location: Fort Collins
Salary Range: $54,092 - $56,797 annually
Who We Are:
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.
Job Summary:
Front Range Community College (FRCC) aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees and communities. The Division of Organizational Development & Human Resources at FRCC fosters an inclusive work environment, supporting recruitment, talent development, and employee relations. The division provides HR services including recruitment, benefits, and professional development. Our focus on strategic workforce planning ensures we attract and retain top talent aligned with FRCC's goals. Committed to diversity and inclusion, we drive initiatives promoting innovation and collaboration while fostering a culture of accountability.
Reporting to the HR Manager, Operations, you are the first point of contact for the Human Resources office at the Larimer Campus. You will administer and coordinate functions in the HR office with emphasis on HR/Payroll workflow, payroll-related data entry, new hire set-up, supervising student staff and providing administrative support to the HR&OD Department. Success in this role will be measured by accuracy of data entry, timeliness of onboarding processes, compliance adherence and quality of customer service.
The ideal candidate is a collaborative professional who works effectively with diverse stakeholders and demonstrates a strong commitment to continuous process improvement and exceptional customer service. They possess outstanding organizational, interpersonal, and detail-oriented skills, along with a strong sense of urgency and accountability.
While this role allows some work-from-home flexibility, regular on-campus presence is required, and occasional unexpected coverage may be necessary. On occasion, this position may also be required to travel to all three FRCC campuses or other off campus sites for meetings and events.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
Duties & Responsibilities:
Manage New Hire Paperwork and File Set up
Partners with HR Operations Manager on flagged background checks" and process pre-adverse/adverse action letter as required.
Initiate background checks appropriate for the new hire’s employee type, including gathering necessary release forms from new hire. Escalates flagged backgrounds to the HR Generalist for timely review. Send decisions letters as appropriate and required by the Fair Credit Reporting Act.
Communicate with the new hire, explaining full process, detailing what paperwork needs to be completed in the onboarding system and which paperwork needs to be completed in person, and expected timeline of onboarding. Follow up with new hire and onboarding contributors when onboarding process is stalled.
Assist employees in navigating HR processes within HRIS systems with attention to accessibility.
Collaborate with onboarding contributors, including supervisors and instructional departments, to ensure stakeholders understand the process and to ensure timely completion of new hire paperwork.
Ensure all paperwork and processes are completed correctly to ensure data accuracy and timely onboarding to meet internal and external deadlines.
Maintain and update timely all internal documentation and data management tools for consistency in process and open communication with other team members.
HRIS Data Entry and Employee Set Up
Enter and set up employees in HRIS systems ensuring accuracy of data. When errors are discovered, notify proper source to correct issues.
Calculate, adjust, and enter payroll related data for part-time and hourly employees to include reviewing and processing with accuracy Hourly Appointment Forms as well as instructional and hourly payroll contracts via FLAC. Ensures data is accurate so employees are paid correctly and on time.
Review HRIS and other data sources in conjunction with knowledge of guidelines, processes, timelines, federal and state regulations to correct and prevent payroll issues. Examples include timesheet access, supervisor routing, and data errors.
Process changes of personal data, direct deposit banking, tax withholdings, and other employee data.
Records & Data Management
Responsible for data storage and maintenance of HR files to ensure compliance with state system archival requirements and FRCC HR processes.
Routinely, perform internal audits on HR files.
Ensure accuracy of student employee work.
Assists in ensuring compliance with state, federal, and institutional policies and procedures.
Leave & Time Management
Assist employees and supervisors with questions on timesheets and leave requests.
Perform audits of submitted timesheets, leave requests, and compensatory time requests.
Communicate with employees and supervisors about corrections.
Follow up with employees and supervisors on change requests to ensure data, records, and payroll accuracy.
Office & Administrative Support
Serve as the first point of contact for the HR office, providing high-level customer service to all internal and external customers. This includes providing direction and answering non-HR related inquires.
Hire, train, and supervise HR Student Employees. This includes overseeing HR student employee(s) work product.
Provide support to HR leadership. This includes creating documents, managing appointments, assembling and organizing the documents for Colorado Open Records Act (CORA) requests and legal processes, and work collaboratively on HR special projects.
Compose and prepare correspondence, memos, and spreadsheets as needed in Microsoft Office Applications (Word, Excel, Outlook, and PowerPoint).
Process and complete employment verifications, Public Service Loan Forgiveness (PSLF) applications and Tuition Reimbursement requests for employees.
Provide support and back up to other HR Coordinators for all duties as needed.
Engage in ongoing professional development to maintain knowledge of HR best practices and compliance requirements.
Competencies/KSAs:
Mission, Vision & Values - Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals.
Relationship Building - Represents the Human Resources department professionally in all interactions and maintains a welcoming, solutions-focused approach.
Cultural Self-Awareness - Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students and employees.
Cultural Competence - Demonstrates an understanding of diverse cultures and effectively communicates with sensitivity to cultural nuances. Recognize the need to become knowledgeable about the ways to communicate and support employees of other backgrounds. Change approach to reflect the new learning.
Critical Thinking - Analyzes data provided and identifies any missing information crucial for a comprehensive understanding of the situation or problem, while also anticipating future needs or potential challenges based on available data and proactively planning to address them.
Data Usage - Examines departmental data closely, with a focus on extracting meaningful insights to inform decision-making in challenging scenarios or amidst competing priorities, like task prioritization during peak onboarding phases or optimizing data entry workflows.
Customer Service Mindset - Provides a positive, welcoming experience for employees; understands the impacts on employees and their families when tasks are not followed through timely or correctly.
Integrity - Ability to maintain strict confidentiality when handling sensitive employee information.
Equity Mindedness - Views department operations through an equity lens and is willing to call attention to processes that lead to inequity in serving our employees. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals.
Leading from the Middle - Leads from your position by not only closely examining your responsibilities to the department, but in bringing forward ideas to your supervisor.
Attention to Detail/Organizational - Skills Uses a critical eye for accuracy and completeness in data entry and documentation to ensure compliance and avoid errors that could impact employees and processes. Perform duties in a timely manner so employees are not negatively impacted.
Time Management Ability - to prioritize tasks to keep the onboarding process running smoothly and effectively.
Communication - Ensures that communication is culturally inclusive and respectful. Effectively communicating with colleagues, managers, and new hires to gather information, clarify requirements, and provide supportive assistance. Must be able to effectively guide new hires through the HR processes with the ability to explain policies and procedures clearly.
Innovation - Looks for opportunities to enhance current processes and workflows by exploring new approaches and employing creative problem-solving techniques.
Minimum Qualifications:
Associate Degree in Business or a related field and two years of professional work experience with a focus on working with HR payroll, onboarding, technical processes, or data analytics.
OR
Bachelor’s degree in Human Resources, Business Administration or a related field and demonstrated skills related to: HR payroll, onboarding, technical processes, or data analytics.
AND
Understanding of Equity, Diversity & Equity concepts and how these concepts influence HR practices and workforce development.
Preferred Qualifications:
Ability to communicate effectively in Spanish.
Selection Process:
The selection process for this position will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate.
Position will remain open until filled with a priority deadline of August 18.
This posting may be used to fill multiple or similar positions.
Application Procedures:
In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.
The application will ask for you to provide three references. We ask that they are all professional references and at least one is a current/recent supervisor.
Additional Information/Benefits:
Salary Information: The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.
Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see the Front Range Community College Benefits page .
Welcoming. Respectful. Inclusive. Together, we are FRCC.
Aug 05, 2026
Full time
Title: Human Resources Coordinator
Position Type: Professional Tech Full time
College: Front Range Community College
Division: Human Resources
Department: FRCC Operations
Campus: Larimer Campus
Location: Fort Collins
Salary Range: $54,092 - $56,797 annually
Who We Are:
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.
Job Summary:
Front Range Community College (FRCC) aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees and communities. The Division of Organizational Development & Human Resources at FRCC fosters an inclusive work environment, supporting recruitment, talent development, and employee relations. The division provides HR services including recruitment, benefits, and professional development. Our focus on strategic workforce planning ensures we attract and retain top talent aligned with FRCC's goals. Committed to diversity and inclusion, we drive initiatives promoting innovation and collaboration while fostering a culture of accountability.
Reporting to the HR Manager, Operations, you are the first point of contact for the Human Resources office at the Larimer Campus. You will administer and coordinate functions in the HR office with emphasis on HR/Payroll workflow, payroll-related data entry, new hire set-up, supervising student staff and providing administrative support to the HR&OD Department. Success in this role will be measured by accuracy of data entry, timeliness of onboarding processes, compliance adherence and quality of customer service.
The ideal candidate is a collaborative professional who works effectively with diverse stakeholders and demonstrates a strong commitment to continuous process improvement and exceptional customer service. They possess outstanding organizational, interpersonal, and detail-oriented skills, along with a strong sense of urgency and accountability.
While this role allows some work-from-home flexibility, regular on-campus presence is required, and occasional unexpected coverage may be necessary. On occasion, this position may also be required to travel to all three FRCC campuses or other off campus sites for meetings and events.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
Duties & Responsibilities:
Manage New Hire Paperwork and File Set up
Partners with HR Operations Manager on flagged background checks" and process pre-adverse/adverse action letter as required.
Initiate background checks appropriate for the new hire’s employee type, including gathering necessary release forms from new hire. Escalates flagged backgrounds to the HR Generalist for timely review. Send decisions letters as appropriate and required by the Fair Credit Reporting Act.
Communicate with the new hire, explaining full process, detailing what paperwork needs to be completed in the onboarding system and which paperwork needs to be completed in person, and expected timeline of onboarding. Follow up with new hire and onboarding contributors when onboarding process is stalled.
Assist employees in navigating HR processes within HRIS systems with attention to accessibility.
Collaborate with onboarding contributors, including supervisors and instructional departments, to ensure stakeholders understand the process and to ensure timely completion of new hire paperwork.
Ensure all paperwork and processes are completed correctly to ensure data accuracy and timely onboarding to meet internal and external deadlines.
Maintain and update timely all internal documentation and data management tools for consistency in process and open communication with other team members.
HRIS Data Entry and Employee Set Up
Enter and set up employees in HRIS systems ensuring accuracy of data. When errors are discovered, notify proper source to correct issues.
Calculate, adjust, and enter payroll related data for part-time and hourly employees to include reviewing and processing with accuracy Hourly Appointment Forms as well as instructional and hourly payroll contracts via FLAC. Ensures data is accurate so employees are paid correctly and on time.
Review HRIS and other data sources in conjunction with knowledge of guidelines, processes, timelines, federal and state regulations to correct and prevent payroll issues. Examples include timesheet access, supervisor routing, and data errors.
Process changes of personal data, direct deposit banking, tax withholdings, and other employee data.
Records & Data Management
Responsible for data storage and maintenance of HR files to ensure compliance with state system archival requirements and FRCC HR processes.
Routinely, perform internal audits on HR files.
Ensure accuracy of student employee work.
Assists in ensuring compliance with state, federal, and institutional policies and procedures.
Leave & Time Management
Assist employees and supervisors with questions on timesheets and leave requests.
Perform audits of submitted timesheets, leave requests, and compensatory time requests.
Communicate with employees and supervisors about corrections.
Follow up with employees and supervisors on change requests to ensure data, records, and payroll accuracy.
Office & Administrative Support
Serve as the first point of contact for the HR office, providing high-level customer service to all internal and external customers. This includes providing direction and answering non-HR related inquires.
Hire, train, and supervise HR Student Employees. This includes overseeing HR student employee(s) work product.
Provide support to HR leadership. This includes creating documents, managing appointments, assembling and organizing the documents for Colorado Open Records Act (CORA) requests and legal processes, and work collaboratively on HR special projects.
Compose and prepare correspondence, memos, and spreadsheets as needed in Microsoft Office Applications (Word, Excel, Outlook, and PowerPoint).
Process and complete employment verifications, Public Service Loan Forgiveness (PSLF) applications and Tuition Reimbursement requests for employees.
Provide support and back up to other HR Coordinators for all duties as needed.
Engage in ongoing professional development to maintain knowledge of HR best practices and compliance requirements.
Competencies/KSAs:
Mission, Vision & Values - Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals.
Relationship Building - Represents the Human Resources department professionally in all interactions and maintains a welcoming, solutions-focused approach.
Cultural Self-Awareness - Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students and employees.
Cultural Competence - Demonstrates an understanding of diverse cultures and effectively communicates with sensitivity to cultural nuances. Recognize the need to become knowledgeable about the ways to communicate and support employees of other backgrounds. Change approach to reflect the new learning.
Critical Thinking - Analyzes data provided and identifies any missing information crucial for a comprehensive understanding of the situation or problem, while also anticipating future needs or potential challenges based on available data and proactively planning to address them.
Data Usage - Examines departmental data closely, with a focus on extracting meaningful insights to inform decision-making in challenging scenarios or amidst competing priorities, like task prioritization during peak onboarding phases or optimizing data entry workflows.
Customer Service Mindset - Provides a positive, welcoming experience for employees; understands the impacts on employees and their families when tasks are not followed through timely or correctly.
Integrity - Ability to maintain strict confidentiality when handling sensitive employee information.
Equity Mindedness - Views department operations through an equity lens and is willing to call attention to processes that lead to inequity in serving our employees. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals.
Leading from the Middle - Leads from your position by not only closely examining your responsibilities to the department, but in bringing forward ideas to your supervisor.
Attention to Detail/Organizational - Skills Uses a critical eye for accuracy and completeness in data entry and documentation to ensure compliance and avoid errors that could impact employees and processes. Perform duties in a timely manner so employees are not negatively impacted.
Time Management Ability - to prioritize tasks to keep the onboarding process running smoothly and effectively.
Communication - Ensures that communication is culturally inclusive and respectful. Effectively communicating with colleagues, managers, and new hires to gather information, clarify requirements, and provide supportive assistance. Must be able to effectively guide new hires through the HR processes with the ability to explain policies and procedures clearly.
Innovation - Looks for opportunities to enhance current processes and workflows by exploring new approaches and employing creative problem-solving techniques.
Minimum Qualifications:
Associate Degree in Business or a related field and two years of professional work experience with a focus on working with HR payroll, onboarding, technical processes, or data analytics.
OR
Bachelor’s degree in Human Resources, Business Administration or a related field and demonstrated skills related to: HR payroll, onboarding, technical processes, or data analytics.
AND
Understanding of Equity, Diversity & Equity concepts and how these concepts influence HR practices and workforce development.
Preferred Qualifications:
Ability to communicate effectively in Spanish.
Selection Process:
The selection process for this position will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate.
Position will remain open until filled with a priority deadline of August 18.
This posting may be used to fill multiple or similar positions.
Application Procedures:
In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.
The application will ask for you to provide three references. We ask that they are all professional references and at least one is a current/recent supervisor.
Additional Information/Benefits:
Salary Information: The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.
Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see the Front Range Community College Benefits page .
Welcoming. Respectful. Inclusive. Together, we are FRCC.
Clark College is currently accepting applications for a part-time, permanent hourly Classified Program Coordinator position. This position provides front office support and leadership and supports financial aid outreach and communication efforts. This is a part-time permanent position and expected to work approximately 17 hours a week in the Financial Aid department: Monday - Friday, hours will vary depending on current needs of the department. This 100% in-person position plays a key role in providing exceptional customer service across in-person, phone, email, and virtual platforms. This position is also responsible for assisting with FAFSA/WASFA lab coordination and outreach, office communications, and engagement efforts that help students navigate the financial aid process.
This position is not eligible for benefits
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Provide information and advice to students, staff, faculty, and the public regarding financial aid services, financial aid status, policies, and recommend courses of action.
Assist in the upkeep and management of the Financial Aid student email communications, including auto-reply content.
Act as support staff lead by assisting with questions that arise, auditing incoming forms and documents, ensuring staff and student communication is accurate and consistent.
Assist in training front desk staff in effective ways to address student needs and concerns.
Assist in the development and maintenance of front desk training and procedure materials.
Coordinate, set up, tear down, and participate in financial aid workshops and labs.
Advise students, parents, and community members on how to complete all required steps for the FAFSA/WASFA applications.
Provide information to the public and participate in outreach activities that pertain to financial aid and student loan requirements. Present information to participants as needed.
Create a safe, bias-free working environment, which engenders respect for differences.
Perform other duties as assigned.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High School diploma or equivalent.
One (1) year of experience in a clerical, administrative, or higher education work setting.
Exceptional critical thinking and analytical skills.
Experience in presenting information in small and large group settings.
Proficient with Teams, Microsoft Suite, and Zoom.
JOB READINESS/WORKING CONDITIONS:
Ability to listen and process information, to ask appropriate questions, and acknowledge differences in communication styles.
Provide professional, inclusive, and student-centered customer service in a fast-paced environment.
Ability to identify issues and offer alternative solutions; interpret policies, procedures, and regulations and communicate those effectively.
Demonstrated reliability, strong work ethic, accountability, and consistent attendance required due to the essential, front-facing nature of this position.
Ability to sit/stand for extended periods of time and lift and move objects weighing up to 25 lbs.
Ability to manage front desk responsibilities while completing administrative tasks.
Flexible schedule with the ability to work Monday - Friday, 8 am-5 pm, approximately 17 hours a week. Additional hours might be needed during peak service times.
Ability to demonstrate professional communication and conduct, collaborative decision making, and team building.
The initial appointment will include a 6-month probationary period, and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position .
SALARY RANGE: $20.99 – $27.97/hour| Step A-M | Range: 41 | Code: 107N
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases .
APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., August 13, 2026.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application.
Current resume, with a minimum of three (3) references listed.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs
To contact Clark College Office of People and Culture, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact the Office of People and Culture at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. Clark College does not currently sponsor H-1B visas.
CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online.
Clark College’s Office of People and Culture supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Cross Institution Faculty of Color Mentorship program, and Faculty and Staff of Color Conference.
The Office of People and Culture aims to support and elevate the college community by embedding equity and continuous growth into every aspect of people’s practices - from recruitment and onboarding to learning, well-being, and community partnerships.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Thao Schmidt, Interim Associate Vice President, 360-992-2628, tschmidt@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Office of People and Culture
July 30, 2026
26-00066
Jul 30, 2026
Part time
Clark College is currently accepting applications for a part-time, permanent hourly Classified Program Coordinator position. This position provides front office support and leadership and supports financial aid outreach and communication efforts. This is a part-time permanent position and expected to work approximately 17 hours a week in the Financial Aid department: Monday - Friday, hours will vary depending on current needs of the department. This 100% in-person position plays a key role in providing exceptional customer service across in-person, phone, email, and virtual platforms. This position is also responsible for assisting with FAFSA/WASFA lab coordination and outreach, office communications, and engagement efforts that help students navigate the financial aid process.
This position is not eligible for benefits
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
Provide information and advice to students, staff, faculty, and the public regarding financial aid services, financial aid status, policies, and recommend courses of action.
Assist in the upkeep and management of the Financial Aid student email communications, including auto-reply content.
Act as support staff lead by assisting with questions that arise, auditing incoming forms and documents, ensuring staff and student communication is accurate and consistent.
Assist in training front desk staff in effective ways to address student needs and concerns.
Assist in the development and maintenance of front desk training and procedure materials.
Coordinate, set up, tear down, and participate in financial aid workshops and labs.
Advise students, parents, and community members on how to complete all required steps for the FAFSA/WASFA applications.
Provide information to the public and participate in outreach activities that pertain to financial aid and student loan requirements. Present information to participants as needed.
Create a safe, bias-free working environment, which engenders respect for differences.
Perform other duties as assigned.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
High School diploma or equivalent.
One (1) year of experience in a clerical, administrative, or higher education work setting.
Exceptional critical thinking and analytical skills.
Experience in presenting information in small and large group settings.
Proficient with Teams, Microsoft Suite, and Zoom.
JOB READINESS/WORKING CONDITIONS:
Ability to listen and process information, to ask appropriate questions, and acknowledge differences in communication styles.
Provide professional, inclusive, and student-centered customer service in a fast-paced environment.
Ability to identify issues and offer alternative solutions; interpret policies, procedures, and regulations and communicate those effectively.
Demonstrated reliability, strong work ethic, accountability, and consistent attendance required due to the essential, front-facing nature of this position.
Ability to sit/stand for extended periods of time and lift and move objects weighing up to 25 lbs.
Ability to manage front desk responsibilities while completing administrative tasks.
Flexible schedule with the ability to work Monday - Friday, 8 am-5 pm, approximately 17 hours a week. Additional hours might be needed during peak service times.
Ability to demonstrate professional communication and conduct, collaborative decision making, and team building.
The initial appointment will include a 6-month probationary period, and the employee will earn permanent status after successfully completing probation.
This position is represented by Washington Public Employees Association.
Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080 . Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position .
SALARY RANGE: $20.99 – $27.97/hour| Step A-M | Range: 41 | Code: 107N
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases .
APPLICATION DEADLINE : Required application materials must be completed and submitted online by 3 p.m., August 13, 2026.
REQUIRED ONLINE APPLICATION MATERIALS:
Clark College online application.
Current resume, with a minimum of three (3) references listed.
Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs
To contact Clark College Office of People and Culture, please call (360) 992-2105 or email recruitment@clark.edu .
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact the Office of People and Culture at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php .
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. Clark College does not currently sponsor H-1B visas.
CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online.
Clark College’s Office of People and Culture supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Cross Institution Faculty of Color Mentorship program, and Faculty and Staff of Color Conference.
The Office of People and Culture aims to support and elevate the college community by embedding equity and continuous growth into every aspect of people’s practices - from recruitment and onboarding to learning, well-being, and community partnerships.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Thao Schmidt, Interim Associate Vice President, 360-992-2628, tschmidt@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Office of People and Culture
July 30, 2026
26-00066
Title: Advising Operations Coordinator
Position Type: Professional Tech Full time
College: Front Range Community College
Division: Enrollment Management & Student Success
Department: FRCC COMPASS Advising
Campus: Larimer Campus
Location: Fort Collins
Salary Range: $55,872 - $58,666 annually
Who We Are:
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.
Job Summary:
Reporting directly to the Senior Director of Advising, the Advising Operations Coordinator supports Front Range Community College’s mission of student success, access, and completion by coordinating the operational infrastructure that enables effective, equitable, and student-centered advising services. This position provides leadership in advising operations, systems administration, data analysis, process improvement, and administrative coordination to ensure students receive timely, accurate, and accessible support throughout their educational journey.
Through the managing of advising workflows, Navigate360 administration, assessment reporting, and cross-functional collaboration, the position helps strengthen retention and persistence initiatives, improve the student experience, and promote operational consistency across advising services. The role also provides key administrative and office support functions that contribute to the daily effectiveness of the advising team, including coordination of staff schedules and communications, maintaining operational resources and documentation, supporting purchasing and facility requests, assisting with event logistics, and serving as a central point of coordination for advising operations.
The Advising Operations Coordinator supports continuous improvement efforts by leveraging data, streamlining processes, and advancing equity-minded practices that align with FRCC’s commitment to inclusive excellence, collaboration, and holistic student support.
This position will be located at the Larimer Campus and have the opportunity to work remotely occasionally but will require a strong on campus presence and will require occasional travel to all three FRCC campuses for trainings, in-services, etc.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
Duties & Responsibilities:
Operational Leadership
Coordinate advising workflows and service delivery to support efficient, student-centered operations.
Support the planning and coordination of peak registration and enrollment periods by coordinating logistics and communication with advising staff and Enrollment Management and Student Success (EMSS) partners.
Develop and maintain standardized operating procedures, operational guides, and an internal information hub that serves as the go-to reference for advising staff.
Monitor appointment availability, service levels, and operational processes to ensure advising services remain accessible, responsive, and aligned with departmental goals and student needs.
Identify operational gaps and recommend process improvements that increase efficiency, reduce friction for students, and strengthen overall service delivery.
Systems Administration
Serve as a primary operational administrator for the Advising department, for Navigate360 and other advising and student success technology platforms, ensuring effective system functionality and user support.
Configure, maintain and optimize system settings and workflows, including appointment scheduling, communication campaigns, automated processes, and student engagement tools.
Develop and maintain dashboards, reports, and data-tracking mechanisms to support advising operations, strategic decision-making and student success initiatives.
Coordinate and monitor the College’s early alert process workflows including system routing, stakeholder communications, and follow-up activities.
Manage student-to-advisor assignments and monitor data quality to ensure the accuracy and integrity of advising records and reports.
Partner with campus stakeholders and technology teams to identify operational needs, support system enhancements, conduct testing, troubleshoot issues and implement continuous process improvements.
Data & Assessment
Collect and analyze data, and develop reports data related to advising operations, student engagement, and student success outcomes to support data-informed decision-making.
Support departmental assessment initiatives by gathering and evaluating operational and student success data, identifying opportunities for continuous improvement and service enhancement.
Develop and maintain reports, dashboard, presentations, and data summaries for leadership, advising staff and college stakeholders.
Utilize data to identify trends, measure outcomes, evaluate processes, and recommend process improvements that promote student success and equitable service delivery.
Collaborate with college partners to support data-informed planning, assessment activities, and strategic initiatives.
Staff Coordination and Office Support
Coordinate advising staff schedules and office coverage, to ensure consistent service delivery and operational continuity across advising locations and modalities.
Serve as a primary point of contact for advising operations by managing shared communication channels, coordinating responses to student inquiries, ensuring continuity of communication during staff absences.
Facilitate onboarding, training, and operational support activities for advising staff and student employees, including coordination of resources, schedules, and access to systems and tools.
Monitors adherence to established procedures, workflows, and operational standards, promoting consistency, efficiency, and compliance across the advising team.
Provide administrative and operational support functions for the Academic Advising department, including purchasing and procurement activities, supply and resource management, event and meeting coordination, facility work orders, and operational resources.
Maintain update operational documentation, calendars, resource materials, and communication tools to support efficient office operations.
Identify opportunities to improve administrative processes, and office workflows, implementing solutions that enhance operational effectiveness and the student experience.
Strategic Work & Collaboration
Contribute to strategic initiatives and continuous improvement efforts to enhance advising effectiveness, operational efficiency, student engagement and student success outcomes.
Support the development and implementation of equity-minded practices, processes, and service models that improve student access, responsiveness, and overall experience.
Support student experience mapping and process analysis to identify barriers and opportunities for improvement.
Collaborate with departments across Enrollment Management and Student Success, Academic Affairs, Information Technology, and other campus partners to support integrated student support services.
Participate in committees, workgroups, and campus initiatives related to advising operations, student success, and retention strategies.
Competencies/KSAs:
Mission, Vision & Values: Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals.
Student Centeredness: Places the student at the center of your work. Adopts a philosophy that makes the ability to serve the student the cornerstone of the work that you do.
Data Usage: Looks at the data within the department, paying particular attention to what the data shows about the department's performance and student impact. Works with the next level supervisor to brainstorm changes that can be implemented to improve a program or service that the department provides.
Cultural Self-Awareness: Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students.
Cultural Competence: Recognize the need to become knowledgeable about the ways to communicate and support students of other backgrounds. Change approach to reflect the new learning.
Equity Mindedness: Learn to view department operations through an equity lens. Be willing to call attention to processes that lead to inequity in serving students. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals.
Operational Planning: Have an understanding and knowledge of the college's various strategic plans and understand how your work supports each of them. Understand the department's expectations to find proactive ways to support the goals of the department.
Leading from the Middle: Lead from your position by not only closely examine your responsibilities for the department, but in bringing forward ideas to your supervisor the college should consider to be more student centered.
Team Building: Participate in team-building exercises and strive to build positive and collaborative relationships with colleagues both within the department and in other departments within the college.
Collaboration: Willingness to work with colleagues across departments to further student engagement.
Minimum Qualifications:
An associate degree and four years of experience in information technology support, academic advising support, student success, or related field.
OR
A Bachelor’s degree and two years of experience in information technology support, academic advising support, student success, or related field.
AND
Experience engaging students, clients and/or customers in a helping role.
Proficiency learning and utilizing technology such as Microsoft Suite, Banner, and EAB Navigate.
Knowledge of academic advising or higher education and student affairs models.
Preferred Qualifications:
Ability to communicate effectively in Spanish.
Selection Process:
The selection process for this position will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate.
Position will remain open until filled with a priority deadline of August 9, 2026 .
This posting may be used to fill multiple or similar positions.
Application Instructions:
In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.
The application will ask for you to provide three references. We ask that they are all professional references and at least one is a current/recent supervisor.
Additional Information/Benefits:
Salary Information: The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.
Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see the Front Range Community College Benefits page .
Welcoming. Respectful. Inclusive. Together, we are FRCC.
Jul 29, 2026
Full time
Title: Advising Operations Coordinator
Position Type: Professional Tech Full time
College: Front Range Community College
Division: Enrollment Management & Student Success
Department: FRCC COMPASS Advising
Campus: Larimer Campus
Location: Fort Collins
Salary Range: $55,872 - $58,666 annually
Who We Are:
With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.
Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.
One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.
The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.
FRCC employees and leaders work hard to create a culture of collaboration, innovation and pride. We’re looking to hire people who share these values—along with our commitment to student success, equity and excellence.
Job Summary:
Reporting directly to the Senior Director of Advising, the Advising Operations Coordinator supports Front Range Community College’s mission of student success, access, and completion by coordinating the operational infrastructure that enables effective, equitable, and student-centered advising services. This position provides leadership in advising operations, systems administration, data analysis, process improvement, and administrative coordination to ensure students receive timely, accurate, and accessible support throughout their educational journey.
Through the managing of advising workflows, Navigate360 administration, assessment reporting, and cross-functional collaboration, the position helps strengthen retention and persistence initiatives, improve the student experience, and promote operational consistency across advising services. The role also provides key administrative and office support functions that contribute to the daily effectiveness of the advising team, including coordination of staff schedules and communications, maintaining operational resources and documentation, supporting purchasing and facility requests, assisting with event logistics, and serving as a central point of coordination for advising operations.
The Advising Operations Coordinator supports continuous improvement efforts by leveraging data, streamlining processes, and advancing equity-minded practices that align with FRCC’s commitment to inclusive excellence, collaboration, and holistic student support.
This position will be located at the Larimer Campus and have the opportunity to work remotely occasionally but will require a strong on campus presence and will require occasional travel to all three FRCC campuses for trainings, in-services, etc.
Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.
Duties & Responsibilities:
Operational Leadership
Coordinate advising workflows and service delivery to support efficient, student-centered operations.
Support the planning and coordination of peak registration and enrollment periods by coordinating logistics and communication with advising staff and Enrollment Management and Student Success (EMSS) partners.
Develop and maintain standardized operating procedures, operational guides, and an internal information hub that serves as the go-to reference for advising staff.
Monitor appointment availability, service levels, and operational processes to ensure advising services remain accessible, responsive, and aligned with departmental goals and student needs.
Identify operational gaps and recommend process improvements that increase efficiency, reduce friction for students, and strengthen overall service delivery.
Systems Administration
Serve as a primary operational administrator for the Advising department, for Navigate360 and other advising and student success technology platforms, ensuring effective system functionality and user support.
Configure, maintain and optimize system settings and workflows, including appointment scheduling, communication campaigns, automated processes, and student engagement tools.
Develop and maintain dashboards, reports, and data-tracking mechanisms to support advising operations, strategic decision-making and student success initiatives.
Coordinate and monitor the College’s early alert process workflows including system routing, stakeholder communications, and follow-up activities.
Manage student-to-advisor assignments and monitor data quality to ensure the accuracy and integrity of advising records and reports.
Partner with campus stakeholders and technology teams to identify operational needs, support system enhancements, conduct testing, troubleshoot issues and implement continuous process improvements.
Data & Assessment
Collect and analyze data, and develop reports data related to advising operations, student engagement, and student success outcomes to support data-informed decision-making.
Support departmental assessment initiatives by gathering and evaluating operational and student success data, identifying opportunities for continuous improvement and service enhancement.
Develop and maintain reports, dashboard, presentations, and data summaries for leadership, advising staff and college stakeholders.
Utilize data to identify trends, measure outcomes, evaluate processes, and recommend process improvements that promote student success and equitable service delivery.
Collaborate with college partners to support data-informed planning, assessment activities, and strategic initiatives.
Staff Coordination and Office Support
Coordinate advising staff schedules and office coverage, to ensure consistent service delivery and operational continuity across advising locations and modalities.
Serve as a primary point of contact for advising operations by managing shared communication channels, coordinating responses to student inquiries, ensuring continuity of communication during staff absences.
Facilitate onboarding, training, and operational support activities for advising staff and student employees, including coordination of resources, schedules, and access to systems and tools.
Monitors adherence to established procedures, workflows, and operational standards, promoting consistency, efficiency, and compliance across the advising team.
Provide administrative and operational support functions for the Academic Advising department, including purchasing and procurement activities, supply and resource management, event and meeting coordination, facility work orders, and operational resources.
Maintain update operational documentation, calendars, resource materials, and communication tools to support efficient office operations.
Identify opportunities to improve administrative processes, and office workflows, implementing solutions that enhance operational effectiveness and the student experience.
Strategic Work & Collaboration
Contribute to strategic initiatives and continuous improvement efforts to enhance advising effectiveness, operational efficiency, student engagement and student success outcomes.
Support the development and implementation of equity-minded practices, processes, and service models that improve student access, responsiveness, and overall experience.
Support student experience mapping and process analysis to identify barriers and opportunities for improvement.
Collaborate with departments across Enrollment Management and Student Success, Academic Affairs, Information Technology, and other campus partners to support integrated student support services.
Participate in committees, workgroups, and campus initiatives related to advising operations, student success, and retention strategies.
Competencies/KSAs:
Mission, Vision & Values: Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals.
Student Centeredness: Places the student at the center of your work. Adopts a philosophy that makes the ability to serve the student the cornerstone of the work that you do.
Data Usage: Looks at the data within the department, paying particular attention to what the data shows about the department's performance and student impact. Works with the next level supervisor to brainstorm changes that can be implemented to improve a program or service that the department provides.
Cultural Self-Awareness: Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to serve students.
Cultural Competence: Recognize the need to become knowledgeable about the ways to communicate and support students of other backgrounds. Change approach to reflect the new learning.
Equity Mindedness: Learn to view department operations through an equity lens. Be willing to call attention to processes that lead to inequity in serving students. Understand the College's equity goals and how your role supports FRCC's ability to achieve those goals.
Operational Planning: Have an understanding and knowledge of the college's various strategic plans and understand how your work supports each of them. Understand the department's expectations to find proactive ways to support the goals of the department.
Leading from the Middle: Lead from your position by not only closely examine your responsibilities for the department, but in bringing forward ideas to your supervisor the college should consider to be more student centered.
Team Building: Participate in team-building exercises and strive to build positive and collaborative relationships with colleagues both within the department and in other departments within the college.
Collaboration: Willingness to work with colleagues across departments to further student engagement.
Minimum Qualifications:
An associate degree and four years of experience in information technology support, academic advising support, student success, or related field.
OR
A Bachelor’s degree and two years of experience in information technology support, academic advising support, student success, or related field.
AND
Experience engaging students, clients and/or customers in a helping role.
Proficiency learning and utilizing technology such as Microsoft Suite, Banner, and EAB Navigate.
Knowledge of academic advising or higher education and student affairs models.
Preferred Qualifications:
Ability to communicate effectively in Spanish.
Selection Process:
The selection process for this position will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate.
Position will remain open until filled with a priority deadline of August 9, 2026 .
This posting may be used to fill multiple or similar positions.
Application Instructions:
In your application, please include a resume and cover letter that specifically address how your background and experience align with the requirements, qualifications, and responsibilities of the position.
The application will ask for you to provide three references. We ask that they are all professional references and at least one is a current/recent supervisor.
Additional Information/Benefits:
Salary Information: The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.
Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see the Front Range Community College Benefits page .
Welcoming. Respectful. Inclusive. Together, we are FRCC.
Rehabilitation Case Coordinator I - # 57506
To be considered, applicants must apply through our official website:
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/57506/
Agency : Department of Human Services
Location: Westchester, Illinois, 60154
Job Requisition ID: 57506
Opening Date: 07/24/2026
Closing Date: 08/06/2026
Salary: Anticipated Salary: $4,144-$5,429/month ($49,728-$65,148/year) + bilingual pay
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC014
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 57506
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Under direct supervision, receives case management instruction necessary for the coordination of customer case records and documents in a field office pertaining to the timely service delivery activities in the Bureau of Field Services/Vocational Rehabilitation Program; performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; interacts daily with internal and external customers in person, phone and/or email. Receives instruction and training in developing knowledge and skills necessary in the provision of services to individuals with disabilities through the Vocational Rehabilitation Program. Receives training on the Division’s case management system, rules, policy and procedures. Participates in and attends in-service training activities. Communicates in Spanish to those individuals who do not read or speak English.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
Requires ability to speak, read, and write Spanish at a colloquial skill level.
*Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon -Fri, 8:30am-5pm, 1 hour unpaid lunch. Work Location: 2215 Enterprise Dr, Westchester, Illinois, 60154
Division of Rehabilitation Services
Bureau of Field Services
Region 1/North Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Must apply online.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Jul 28, 2026
Full time
Rehabilitation Case Coordinator I - # 57506
To be considered, applicants must apply through our official website:
*** MUST APPLY ON OUR WEBSITE **** (Please copy and paste the link below to your browser)
https://illinois.jobs2web.com/job-invite/57506/
Agency : Department of Human Services
Location: Westchester, Illinois, 60154
Job Requisition ID: 57506
Opening Date: 07/24/2026
Closing Date: 08/06/2026
Salary: Anticipated Salary: $4,144-$5,429/month ($49,728-$65,148/year) + bilingual pay
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC014
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 57506
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Under direct supervision, receives case management instruction necessary for the coordination of customer case records and documents in a field office pertaining to the timely service delivery activities in the Bureau of Field Services/Vocational Rehabilitation Program; performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; interacts daily with internal and external customers in person, phone and/or email. Receives instruction and training in developing knowledge and skills necessary in the provision of services to individuals with disabilities through the Vocational Rehabilitation Program. Receives training on the Division’s case management system, rules, policy and procedures. Participates in and attends in-service training activities. Communicates in Spanish to those individuals who do not read or speak English.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
Requires ability to speak, read, and write Spanish at a colloquial skill level.
*Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon -Fri, 8:30am-5pm, 1 hour unpaid lunch. Work Location: 2215 Enterprise Dr, Westchester, Illinois, 60154
Division of Rehabilitation Services
Bureau of Field Services
Region 1/North Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
10 Weeks Paid Maternity/Paternity Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Must apply online.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Job Requisition ID: 57518
Opening Date: 07/24/2026 Closing Date: 08/06/2026 Agency: Department of Human Services Class Title: REHABILITATION CASE COORD I (38141) Skill Option: UMP Certificate Bilingual Option: Spanish Salary: Anticipated Salary: $4,144-$5,429/month ($49,728-$65,148/year) + bilingual pay Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch.
Headquarter Location: 8620 S Pulaski Rd, Chicago, Illinois, 60652
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 1 South
Work County: Cook
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/57518/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates customer case records and documents in a field office pertaining to the service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program. This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
Requires ability to speak, read, and write Spanish at a colloquial skill level.
*Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Jul 27, 2026
Full time
Job Requisition ID: 57518
Opening Date: 07/24/2026 Closing Date: 08/06/2026 Agency: Department of Human Services Class Title: REHABILITATION CASE COORD I (38141) Skill Option: UMP Certificate Bilingual Option: Spanish Salary: Anticipated Salary: $4,144-$5,429/month ($49,728-$65,148/year) + bilingual pay Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch.
Headquarter Location: 8620 S Pulaski Rd, Chicago, Illinois, 60652
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 1 South
Work County: Cook
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/57518/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position coordinates customer case records and documents in a field office pertaining to the service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program. This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
Requires ability to speak, read, and write Spanish at a colloquial skill level.
*Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Job Requisition ID: 57483
Opening Date: 07/23/2026 Closing Date: 08/05/2026 Agency: Department of Human Services Class Title: REHABILITATION CASE COORD I (38141) Skill Option: UMP Certificate Bilingual Option: None Salary: Anticipated Salary: $4,144-$5,429/month ($49,728-$65,148/year) Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 2 Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch
Headquarter Location: 6200 N Hiawatha Ave, Chicago, Illinois, 60646
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 1/North
Work County: Cook
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/57483/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s leading division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills. This position coordinates customer case records and documents in a field office pertaining to the service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program. This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
*Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Jul 27, 2026
Full time
Job Requisition ID: 57483
Opening Date: 07/23/2026 Closing Date: 08/05/2026 Agency: Department of Human Services Class Title: REHABILITATION CASE COORD I (38141) Skill Option: UMP Certificate Bilingual Option: None Salary: Anticipated Salary: $4,144-$5,429/month ($49,728-$65,148/year) Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 2 Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch
Headquarter Location: 6200 N Hiawatha Ave, Chicago, Illinois, 60646
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 1/North
Work County: Cook
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/57483/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s leading division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. The Division of Rehabilitation Services is seeking to hire a self-motivated and detail-oriented individual with strong communication skills. This position coordinates customer case records and documents in a field office pertaining to the service delivery activities to customers in the Bureau of Customer and Community Field Services/Vocational Rehabilitation Program. This position performs keyboarding and other routine clerical tasks and activities essential to securing and maintaining sensitive case files, records and documentation (both electronic and hardcopy), and facilitating the purchase and delivery of services, in accordance with federal, state and agency rules, regulations, policies and procedures, and current operating practices; works with the agency’s case management system, monitors customer case status and prepares annotated reports for counselor; and interacts with field office staff and internal and external customers in person, phone and/or email.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Meets with counselor(s) routinely to review case management activities and problems encountered.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and various other aspects of the vocational rehabilitation program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets with Vocational Rehabilitation Program staff within the office and/or office supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
*Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
***Must apply on our website *** (Please copy the link and paste it into your internet browser)
https://illinois.jobs2web.com/job-invite/57514/
Agency: Department of Human Services
Job Requisition ID: 57514
Location: Rolling Meadows, Illinois, 60008
Opening Date : 7/24/2026
Closing Date : 8/06/2026
Salary: Anticipated Salary: $4,144-$5,429/month ($49,728-$65,148/year)
County: Cook
Number of Vacancies : 1
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s leading division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. The Division of Rehabilitation Services is seeking to hire a Rehabilitation Case Coordinator who is self-motivated and detail-oriented individual with strong communication skills who will work with counselor(s) and the case management system to determine daily priority of customer service delivery. This position collects, reviews and processes Individual Provider (IP) time sheets, vendor bills and payments and triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers. The Rehabilitation Case Coordinator assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and other aspects of the Home Services Program. Demonstrates commitment to valuing diversity, equity, accessibility, and racial justice by contributing to an inclusive working environment.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Collects, reviews and processes Individual Provider (IP) time sheets bi-monthly.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and other aspects of the Home Services Program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets frequently with Home Services Program staff within the office and/or supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch.
Headquarter Location: 3501 Algonquin Rd, Rolling Meadows, IL 60008
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 1/North
Work County: Cook
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Jul 27, 2026
Full time
***Must apply on our website *** (Please copy the link and paste it into your internet browser)
https://illinois.jobs2web.com/job-invite/57514/
Agency: Department of Human Services
Job Requisition ID: 57514
Location: Rolling Meadows, Illinois, 60008
Opening Date : 7/24/2026
Closing Date : 8/06/2026
Salary: Anticipated Salary: $4,144-$5,429/month ($49,728-$65,148/year)
County: Cook
Number of Vacancies : 1
***MUST APPLY ONLINE ***
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Rehabilitation Services (DRS) is the state’s leading division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. The Division of Rehabilitation Services is seeking to hire a Rehabilitation Case Coordinator who is self-motivated and detail-oriented individual with strong communication skills who will work with counselor(s) and the case management system to determine daily priority of customer service delivery. This position collects, reviews and processes Individual Provider (IP) time sheets, vendor bills and payments and triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers. The Rehabilitation Case Coordinator assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and other aspects of the Home Services Program. Demonstrates commitment to valuing diversity, equity, accessibility, and racial justice by contributing to an inclusive working environment.
Essential Functions
Works with counselor(s) and the case management system to determine daily priority of customer service delivery.
Collects, reviews and processes Individual Provider (IP) time sheets bi-monthly.
Assists applicants, program participants, family members/guardians/care givers, vendors and referring agencies with understanding program rules, policies, eligibility criteria and other aspects of the Home Services Program.
Triages and prioritizes incoming mail, email, phone calls, voicemail, and drop-in customers.
Meets frequently with Home Services Program staff within the office and/or supervisor to plan and/or discuss general casework activities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to the completion of four (4) years of high school.
Requires two (2) years of clerical related experience that demonstrates incorporation of working-level proficiency and accuracy in performing keyboarding functions.
Conditions of Employment
Requires ability to travel for training.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch.
Headquarter Location: 3501 Algonquin Rd, Rolling Meadows, IL 60008
Division of Rehabilitation Services
Bureau of Customer and Community Field Services
Region 1/North
Work County: Cook
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Social Services
About the Agency:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Registrar Clerk (Clerical Assistant 3)
Pennsylvania Western University, California
Posting Number: S382P
Posting Text:
Job Title: Registrar Clerk (Clerical Assistant 3)
Type of Employment: Full Time
Bargaining Unit: AFSCME
Full-Time/Part-Time:
FLSA: Exempt
Salary Range: $41,506
Position Classification:
Department: California Registrar
Job Summary / Basic Function: Reporting to the Office of the Registrar (OTR) leadership, this position is rotational with team structured assignments. This position is purposefully supportive of most of the typical Registrar Office functions that are required of an institution of this level of complexity and at this employee level. Employees at this position are expected to display some critical thinking and decision making as it relates to their job duties. This position interacts frequently with academic departments, students, faculty, staff, and student support services offices. Independent judgement is needed when reviewing documents for processing to determine the appropriate course of action. Work that is not performed correctly has implications on student's degree audit and graduation.
ESSENTIAL DUTIES: Responsibilities: - Demonstrates strong knowledge of FERPA compliance for students, staff and faculty and advises the university community on appropriate approaches. - Works daily and effectively with Banner SIS. - Works with the Office of the Registrar team to monitor/respond to the OTR email account, phone calls, in person requests/challenges, chatbot and incoming mail. - Practices in working towards a paperless office. - Practices professional communication with all institutional constituencies. - Practices good academic record keeping by utilizing/scanning/indexing to Banner Document Management for all updates to student records.
Primary Responsibilities: - Assists OTR leadership with registration issues and challenges including, but not limited to - Add/dropping classes. - Withdrawals. - Updating credit hours and registration maximum/minimum. - Problem solving registration issues for students. - Working with institutional constituencies concerning registration challenges. - Entering registration permits as needed.
- Assists the OTR leadership with challenges surrounding the submission and recording and updating of academic history. - Assists the OTR leadership with scheduling/travel arrangements, assists with purchasing software and requisitions. - Works with and processes curriculum changes that includes, but not limited to: - Updating majors, minors, concentrations. - Updating catalog terms as required. - Advising OTR leadership when curriculum errors are presented.
- Assists the OTR leadership with schedule and course building in Banner. This includes, but is not limited to: - Building and making schedule adjustments. - Problem solving schedule challenges presented by the departments. - Building and making catalog adjustments.
- Assists the OTR leadership with reviewing graduation requirements for students in both undergraduate and graduate levels. This may include, but is not limited to: - Supports Degree Works degree audit system and ensures accuracy of course substitutions. - Verify, evaluate, and records academic course substitutions/degree audit exceptions and academic waiver information. This includes interpreting the dean's intent and working with them on questions or problems. - Updates and records course substitutions and exceptions in Degree Works. - Updating majors, reviewing requirements, updating honors, entering transcript comments. - Assists with verifying all student graduation applications. - Working with Degree Works to assist with graduation certification. - Requires in depth knowledge of degree audit requirements and processes/structure. - Works with diploma production and commencement program for PennWest.
- Working with the third-party vendor to produce and resolve transcript issues. Including but not limited to: - Pre-Banner transcripts. - Issues with transcript data and verification that the academic record incorrect. - Reconciling end of month remittance from the vendor. - Ensuring that all official transcript requests are submitted through the vendor.
- Recording of evaluated transfer work for current and incoming transfer students including but not limited to: College or University transcripts, Joint Services Transcripts (JST), DANTES, College Level Placement Exams (CLEP), International Baccalaureate (IB), Advanced Placement (AP), Advanced Standing, Prior Learning Assessment (PLA) and NOCTI. - Updating the student SIS with college catalogs from other institutions. This includes maintenance of the course catalogs, as well as articulation evaluations that have been completed. - Assists the OTR leadership and National Student Clearinghouse to process enrollment and degree verifications including resolving request challenges. - Assists with subpoenas and external requests for FERPA guarded information. - Processes updates to general person records as required. - Reviewing reports as required to successfully navigate duties.
OTHER DUTIES: Other duties as assigned by OTR leadership.
Required Skills, Knowledge & Abilities: • Knowledge of the use and functionality of Microsoft Office Suite software. • Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation. • Knowledge of standard office practices and procedures. • Ability to use an alphanumeric keyboard. • Ability to proofread information for conformance with prescribed standards. • Ability to sort and file information. • Ability to perform mathematical calculations. • Ability to follow oral instructions. • Ability to read and understand written materials. • Ability to communicate effectively orally. • Ability to communicate effectively in writing. • Ability to establish and maintain effective working relationships.
Minimum of Education / TrainingRequired Education Summary: • One year as a Clerical Assistant 2 (commonwealth title); or • One year of moderately complex clerical experience; or • An equivalent combination of experience and training.
Preferred Qualifications: • Proficiency with Microsoft Excel and other Microsoft Office applications. • Experience using Banner in an administrative capacity. • Strong analytical and problem-solving skills. • Bachelor's degree preferred.
Physical Demands:
Work Location: California Campus
Is travel to other PennWest campuses required for this position? If so, how often?
Work Hours: 8am - 4pm Monday-Friday
Posting Date: 07/07/2026
Closing Date: 07/28/2026
Open Until Filled:
Diversity Statement: PennWest University's Office of Community, Opportunity, Responsibility, and Engagement (CORE) provides strategic leadership in fostering a campus environment grounded in dignity, belonging, and opportunity for all students, faculty, and staff. Through comprehensive programs and collaborative partnerships, CORE advances student success, cultivates academic and leadership development, and strengthens community engagement in alignment with the university's mission.
ADA Statement: To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, ADA Coordinator, mailto:%20asalsgiver@pennwest.edu; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
EEO Statement: Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email mailto:asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.
To apply, please visit https://pennwest.peopleadmin.com/postings/3310
je-7956a31c5fe64d56b080bcebb8a7a18e
Jul 23, 2026
Full time
Registrar Clerk (Clerical Assistant 3)
Pennsylvania Western University, California
Posting Number: S382P
Posting Text:
Job Title: Registrar Clerk (Clerical Assistant 3)
Type of Employment: Full Time
Bargaining Unit: AFSCME
Full-Time/Part-Time:
FLSA: Exempt
Salary Range: $41,506
Position Classification:
Department: California Registrar
Job Summary / Basic Function: Reporting to the Office of the Registrar (OTR) leadership, this position is rotational with team structured assignments. This position is purposefully supportive of most of the typical Registrar Office functions that are required of an institution of this level of complexity and at this employee level. Employees at this position are expected to display some critical thinking and decision making as it relates to their job duties. This position interacts frequently with academic departments, students, faculty, staff, and student support services offices. Independent judgement is needed when reviewing documents for processing to determine the appropriate course of action. Work that is not performed correctly has implications on student's degree audit and graduation.
ESSENTIAL DUTIES: Responsibilities: - Demonstrates strong knowledge of FERPA compliance for students, staff and faculty and advises the university community on appropriate approaches. - Works daily and effectively with Banner SIS. - Works with the Office of the Registrar team to monitor/respond to the OTR email account, phone calls, in person requests/challenges, chatbot and incoming mail. - Practices in working towards a paperless office. - Practices professional communication with all institutional constituencies. - Practices good academic record keeping by utilizing/scanning/indexing to Banner Document Management for all updates to student records.
Primary Responsibilities: - Assists OTR leadership with registration issues and challenges including, but not limited to - Add/dropping classes. - Withdrawals. - Updating credit hours and registration maximum/minimum. - Problem solving registration issues for students. - Working with institutional constituencies concerning registration challenges. - Entering registration permits as needed.
- Assists the OTR leadership with challenges surrounding the submission and recording and updating of academic history. - Assists the OTR leadership with scheduling/travel arrangements, assists with purchasing software and requisitions. - Works with and processes curriculum changes that includes, but not limited to: - Updating majors, minors, concentrations. - Updating catalog terms as required. - Advising OTR leadership when curriculum errors are presented.
- Assists the OTR leadership with schedule and course building in Banner. This includes, but is not limited to: - Building and making schedule adjustments. - Problem solving schedule challenges presented by the departments. - Building and making catalog adjustments.
- Assists the OTR leadership with reviewing graduation requirements for students in both undergraduate and graduate levels. This may include, but is not limited to: - Supports Degree Works degree audit system and ensures accuracy of course substitutions. - Verify, evaluate, and records academic course substitutions/degree audit exceptions and academic waiver information. This includes interpreting the dean's intent and working with them on questions or problems. - Updates and records course substitutions and exceptions in Degree Works. - Updating majors, reviewing requirements, updating honors, entering transcript comments. - Assists with verifying all student graduation applications. - Working with Degree Works to assist with graduation certification. - Requires in depth knowledge of degree audit requirements and processes/structure. - Works with diploma production and commencement program for PennWest.
- Working with the third-party vendor to produce and resolve transcript issues. Including but not limited to: - Pre-Banner transcripts. - Issues with transcript data and verification that the academic record incorrect. - Reconciling end of month remittance from the vendor. - Ensuring that all official transcript requests are submitted through the vendor.
- Recording of evaluated transfer work for current and incoming transfer students including but not limited to: College or University transcripts, Joint Services Transcripts (JST), DANTES, College Level Placement Exams (CLEP), International Baccalaureate (IB), Advanced Placement (AP), Advanced Standing, Prior Learning Assessment (PLA) and NOCTI. - Updating the student SIS with college catalogs from other institutions. This includes maintenance of the course catalogs, as well as articulation evaluations that have been completed. - Assists the OTR leadership and National Student Clearinghouse to process enrollment and degree verifications including resolving request challenges. - Assists with subpoenas and external requests for FERPA guarded information. - Processes updates to general person records as required. - Reviewing reports as required to successfully navigate duties.
OTHER DUTIES: Other duties as assigned by OTR leadership.
Required Skills, Knowledge & Abilities: • Knowledge of the use and functionality of Microsoft Office Suite software. • Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation. • Knowledge of standard office practices and procedures. • Ability to use an alphanumeric keyboard. • Ability to proofread information for conformance with prescribed standards. • Ability to sort and file information. • Ability to perform mathematical calculations. • Ability to follow oral instructions. • Ability to read and understand written materials. • Ability to communicate effectively orally. • Ability to communicate effectively in writing. • Ability to establish and maintain effective working relationships.
Minimum of Education / TrainingRequired Education Summary: • One year as a Clerical Assistant 2 (commonwealth title); or • One year of moderately complex clerical experience; or • An equivalent combination of experience and training.
Preferred Qualifications: • Proficiency with Microsoft Excel and other Microsoft Office applications. • Experience using Banner in an administrative capacity. • Strong analytical and problem-solving skills. • Bachelor's degree preferred.
Physical Demands:
Work Location: California Campus
Is travel to other PennWest campuses required for this position? If so, how often?
Work Hours: 8am - 4pm Monday-Friday
Posting Date: 07/07/2026
Closing Date: 07/28/2026
Open Until Filled:
Diversity Statement: PennWest University's Office of Community, Opportunity, Responsibility, and Engagement (CORE) provides strategic leadership in fostering a campus environment grounded in dignity, belonging, and opportunity for all students, faculty, and staff. Through comprehensive programs and collaborative partnerships, CORE advances student success, cultivates academic and leadership development, and strengthens community engagement in alignment with the university's mission.
ADA Statement: To request reasonable accommodation to participate in the job application or interview process, contact Amy Salsgiver, ADA Coordinator, mailto:%20asalsgiver@pennwest.edu; 814-393-2109. Pennsylvania Western University complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
EEO Statement: Pennsylvania Western University of Pennsylvania is committed to providing equal access to all individuals and prohibiting any form of discrimination and harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity and expression, pregnancy, genetic information, disability, status as a veteran, or any other characteristic prohibited under Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other pertinent state and federal laws and regulations. Direct inquiries to the Title IX Coordinator, 423 Becht Hall Clarion Campus 16214-1232; email mailto:asalsgiver@pennwest.edu or phone 814-393-2109. Inquiries may also be directed to the Director of the Office for Civil Rights, Department of Education, 330 Independence Avenue, SW, Washington, DC 20201.
To apply, please visit https://pennwest.peopleadmin.com/postings/3310
je-7956a31c5fe64d56b080bcebb8a7a18e
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Cleanup Project Manager / Periodic Reviewer (Environmental Engineer 2 or 3) within the Toxics Cleanup Program (TCP) .
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of one day every other week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by July 30, 2026.
Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.
Duties
As the Cleanup Project Manager / Periodic Reviewer, you will help protect Washington’s communities and environment by managing cleanup projects under the Model Toxics Control Act (MTCA) and the Uniform Environmental Covenants Act (UECA). As the section’s UECA Coordinator, you will lead 5-year periodic reviews for completed cleanup sites and help ensure long-term protectiveness. You will also serve as a project engineer and site manager for contaminated sites in the Southwest Region, working independently or as part of a technical team to move sites toward successful cleanup.
You will plan, develop, and carry out engineering analyses; review and direct remedial investigations, feasibility studies, and design work; and oversee cleanup actions at a range of complex sites. The work includes conducting field inspections, interpreting environmental data, coordinating technical reviews, and ensuring that cleanup activities comply with applicable laws, regulations, and agency requirements. This position plays a key role in supporting consistent, protective cleanup decisions and advancing the region’s cleanup goals.
What you will do:
Manage cleanup of assigned contaminated sites through the implementation of applicable statutes, administrative codes, and agency guidance and policy.
Negotiate and draft agreed orders, consent decrees, administrative orders, and cleanup action plans which can include work to be performed and associated work schedules.
Travel to and conduct field investigations of site activities to assure compliance with Orders, Decrees, Cleanup Actions, and other agency requirements.
Recommend compliance schedules and/or formal enforcement actions necessary to expedite contaminated site cleanups.
Plan and direct cleanup projects by coordinating with project team members on document reviews and timelines.
Review, evaluate, and comment on cleanup project documents, including remedial investigations, feasibility studies, site health and safety plans, engineering studies and design reports, post-cleanup as-built drawings, and soil and groundwater lab reports including quality assurance/quality control documentation.
Determine compliance with applicable state regulations, laws and guidelines with emphasis on design and performance requirements.
Conduct engineering analysis of project documents, evaluating the completeness and accuracy of the engineering characterization.
Determine adequacy of engineering computations performed.
Learn more about what it is like to be an Engineer at the Department of Ecology
Qualifications
This position offers an in-training plan and may be filled at the Environmental Engineer (EE) 2 or 3 level, depending on your qualifications. If you qualify at the EE2 level and are hired, you must be able to meet the requirements to qualify for and attain a Professional Engineering license within the length of the in-training plan. Please review details regarding the Washington State Professional Engineer License and exam . For additional questions, please contact Eun-Joo Ahn, at Eun-Joo.Ahn@ecy.wa.gov .
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
At the Environmental Engineer 2 level (In-Training)
Pay Range 62, $6,229 - $8,374 monthly
Six years of experience and/or education related to the duties of the position, which must include four of the following:
Regulatory and Compliance
Experience supporting the interpretation and application of environmental laws and regulations to help ensure cleanup work aligns with required standards.
Skilled in reviewing portions of project documents for consistency with applicable rules, guidance, and policies, and identifying questions or issues for senior engineering staff.
Professional Engineering
Demonstrated ability to assist in evaluating engineering designs and calculations under the direction of a licensed engineer.
Skilled in applying engineering principles to assess the technical appropriateness of proposed project approaches and to recommend areas needing clarification or further review.
Technical Environmental Engineering
Experience collecting and analyzing site data, modeling information, or cleanup technology options to support project recommendations developed by more senior engineers.
Skilled in reviewing technical studies and reports to determine whether they provide sufficient information and to flag data gaps or uncertainties for supervisory review.
Field Investigation
Skilled in conducting or participating in site inspections to verify that field activities follow project requirements and engineering expectations.
Experience documenting field observations, noting potential issues, and communicating them to senior project staff for further evaluation.
Project Management and Oversight
Demonstrated ability to coordinate assigned project tasks, deadlines, and technical reviews to support timely progress on cleanup work.
Skilled in reviewing consultant or staff work products for accuracy and completeness and confirming that they meet project expectations before final review by senior engineers.
Communication and Collaboration
Skilled in preparing clear written and verbal summaries of technical and regulatory information to support team understanding and project decision making.
Experience working collaboratively with consultants, responsible parties, local governments, and the public to address routine technical questions and support forward movement on projects.
Education involving a major study in one of the following engineering fields: sanitary, water resource, civil, geotechnical, environmental, chemical, mechanical or related field.
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree.
2 years of experience AND an Engineer-in-Training Certificate.
A Master’s degree or above.
At the Environmental Engineer 3 level (Goal Class)
Pay Range 68, $7,224 - $9,712 monthly
Registration as a Professional Engineer in the state of Washington or another state based on registration requirements equivalent to those in Washington AND
Three years of experience related to the duties of the position, which must include four of the following:
Regulatory and Compliance
Experience interpreting and applying environmental laws and regulations to ensure cleanup work meets required standards.
Skilled in reviewing project documents to confirm alignment with applicable rules, guidance, and policies.
Professional Engineering
Demonstrated competence evaluating engineering designs and calculations to support sound and protective cleanup decisions.
Skilled in applying engineering principles to determine whether proposed project approaches are technically appropriate.
Technical Environmental Engineering
Experience assessing site data, modeling information, and cleanup technology options to inform project recommendations.
Skilled in reviewing technical studies and reports to determine whether they provide complete and reliable information.
Field Investigation
Skilled in conducting or supporting site inspections to verify that field activities follow project requirements and engineering expectations.
Experience documenting field observations to identify issues that may affect cleanup performance or compliance.
Project Management and Oversight
Demonstrated competence coordinating project tasks, timelines, and technical reviews to keep cleanup work on track.
Skilled in reviewing consultant or staff work products to ensure accuracy, completeness, and consistency with project needs.
Communication and Collaboration
Skilled in preparing clear written and verbal explanations of technical and regulatory information to support understanding and decision making.
Experience working collaboratively with consultants, responsible parties, local governments, and the public to address technical questions and move projects forward.
Education involving a major study in one of the following engineering fields: sanitary, water resource, civil, geotechnical, environmental, chemical, mechanical or related field.
Special Requirements/Conditions of Employment:
To qualify at the Environmental Engineer 3 level: Registration as a Professional Engineer in the State of Washington. NOTE: Individuals who are licensed as professional engineers in another U.S. jurisdiction or foreign country and wish to apply for this position must qualify for licensure in Washington State by comity. Applicants are responsible for reviewing and ensuring they meet Washington's comity requirements before submitting application materials.
Licensing requirements can be found on the Washington State Board of Registration for Professional Engineers and Land Surveyors website: How To Get Your Professional Engineer License When Licensed in Another Jurisdiction.
Desired Qualifications:
Regulatory and Policy Knowledge – Ability to interpret and apply environmental regulations (including Model Toxics Control Act, Chapter 173-340 WAC; Sediment Management Standards, Chapter 173-204 WAC; Underground Storage Tank Regulations, Chapter 173-360A WAC or other similar regulations), technical standards, and cleanup requirements to support sound project decisions and ensure compliance.
Site Assessment and Remediation Knowledge – Demonstrated competence evaluating environmental sampling data, site conditions, and cleanup approaches to guide effective and protective remediation actions.
Negotiation and Facilitation Skills – Skilled in guiding discussions, resolving differences, and facilitating collaborative solutions to move projects forward and achieve mutually workable outcomes.
If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website.
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Connie Groven at Connie.Groven@ecy.wa.gov .
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Toxics Cleanup Program
The mission of the Toxics Cleanup Program (TCP) is to protect human health and the environment for the people of Washington by preventing, reducing, or eliminating exposure to contamination to support the development of environmentally and economically sustainable communities.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentive , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Jul 17, 2026
Full time
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Cleanup Project Manager / Periodic Reviewer (Environmental Engineer 2 or 3) within the Toxics Cleanup Program (TCP) .
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
A minimum of one day every other week is required in the office.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by July 30, 2026.
Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.
Duties
As the Cleanup Project Manager / Periodic Reviewer, you will help protect Washington’s communities and environment by managing cleanup projects under the Model Toxics Control Act (MTCA) and the Uniform Environmental Covenants Act (UECA). As the section’s UECA Coordinator, you will lead 5-year periodic reviews for completed cleanup sites and help ensure long-term protectiveness. You will also serve as a project engineer and site manager for contaminated sites in the Southwest Region, working independently or as part of a technical team to move sites toward successful cleanup.
You will plan, develop, and carry out engineering analyses; review and direct remedial investigations, feasibility studies, and design work; and oversee cleanup actions at a range of complex sites. The work includes conducting field inspections, interpreting environmental data, coordinating technical reviews, and ensuring that cleanup activities comply with applicable laws, regulations, and agency requirements. This position plays a key role in supporting consistent, protective cleanup decisions and advancing the region’s cleanup goals.
What you will do:
Manage cleanup of assigned contaminated sites through the implementation of applicable statutes, administrative codes, and agency guidance and policy.
Negotiate and draft agreed orders, consent decrees, administrative orders, and cleanup action plans which can include work to be performed and associated work schedules.
Travel to and conduct field investigations of site activities to assure compliance with Orders, Decrees, Cleanup Actions, and other agency requirements.
Recommend compliance schedules and/or formal enforcement actions necessary to expedite contaminated site cleanups.
Plan and direct cleanup projects by coordinating with project team members on document reviews and timelines.
Review, evaluate, and comment on cleanup project documents, including remedial investigations, feasibility studies, site health and safety plans, engineering studies and design reports, post-cleanup as-built drawings, and soil and groundwater lab reports including quality assurance/quality control documentation.
Determine compliance with applicable state regulations, laws and guidelines with emphasis on design and performance requirements.
Conduct engineering analysis of project documents, evaluating the completeness and accuracy of the engineering characterization.
Determine adequacy of engineering computations performed.
Learn more about what it is like to be an Engineer at the Department of Ecology
Qualifications
This position offers an in-training plan and may be filled at the Environmental Engineer (EE) 2 or 3 level, depending on your qualifications. If you qualify at the EE2 level and are hired, you must be able to meet the requirements to qualify for and attain a Professional Engineering license within the length of the in-training plan. Please review details regarding the Washington State Professional Engineer License and exam . For additional questions, please contact Eun-Joo Ahn, at Eun-Joo.Ahn@ecy.wa.gov .
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
At the Environmental Engineer 2 level (In-Training)
Pay Range 62, $6,229 - $8,374 monthly
Six years of experience and/or education related to the duties of the position, which must include four of the following:
Regulatory and Compliance
Experience supporting the interpretation and application of environmental laws and regulations to help ensure cleanup work aligns with required standards.
Skilled in reviewing portions of project documents for consistency with applicable rules, guidance, and policies, and identifying questions or issues for senior engineering staff.
Professional Engineering
Demonstrated ability to assist in evaluating engineering designs and calculations under the direction of a licensed engineer.
Skilled in applying engineering principles to assess the technical appropriateness of proposed project approaches and to recommend areas needing clarification or further review.
Technical Environmental Engineering
Experience collecting and analyzing site data, modeling information, or cleanup technology options to support project recommendations developed by more senior engineers.
Skilled in reviewing technical studies and reports to determine whether they provide sufficient information and to flag data gaps or uncertainties for supervisory review.
Field Investigation
Skilled in conducting or participating in site inspections to verify that field activities follow project requirements and engineering expectations.
Experience documenting field observations, noting potential issues, and communicating them to senior project staff for further evaluation.
Project Management and Oversight
Demonstrated ability to coordinate assigned project tasks, deadlines, and technical reviews to support timely progress on cleanup work.
Skilled in reviewing consultant or staff work products for accuracy and completeness and confirming that they meet project expectations before final review by senior engineers.
Communication and Collaboration
Skilled in preparing clear written and verbal summaries of technical and regulatory information to support team understanding and project decision making.
Experience working collaboratively with consultants, responsible parties, local governments, and the public to address routine technical questions and support forward movement on projects.
Education involving a major study in one of the following engineering fields: sanitary, water resource, civil, geotechnical, environmental, chemical, mechanical or related field.
Examples of how to qualify:
6 years of experience.
5 years of experience AND 30-59 semester or 45-89 quarter college credits.
4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
3 years of experience AND 90-119 semester or 135-179 quarter college credits.
2 years of experience AND a Bachelor’s degree.
2 years of experience AND an Engineer-in-Training Certificate.
A Master’s degree or above.
At the Environmental Engineer 3 level (Goal Class)
Pay Range 68, $7,224 - $9,712 monthly
Registration as a Professional Engineer in the state of Washington or another state based on registration requirements equivalent to those in Washington AND
Three years of experience related to the duties of the position, which must include four of the following:
Regulatory and Compliance
Experience interpreting and applying environmental laws and regulations to ensure cleanup work meets required standards.
Skilled in reviewing project documents to confirm alignment with applicable rules, guidance, and policies.
Professional Engineering
Demonstrated competence evaluating engineering designs and calculations to support sound and protective cleanup decisions.
Skilled in applying engineering principles to determine whether proposed project approaches are technically appropriate.
Technical Environmental Engineering
Experience assessing site data, modeling information, and cleanup technology options to inform project recommendations.
Skilled in reviewing technical studies and reports to determine whether they provide complete and reliable information.
Field Investigation
Skilled in conducting or supporting site inspections to verify that field activities follow project requirements and engineering expectations.
Experience documenting field observations to identify issues that may affect cleanup performance or compliance.
Project Management and Oversight
Demonstrated competence coordinating project tasks, timelines, and technical reviews to keep cleanup work on track.
Skilled in reviewing consultant or staff work products to ensure accuracy, completeness, and consistency with project needs.
Communication and Collaboration
Skilled in preparing clear written and verbal explanations of technical and regulatory information to support understanding and decision making.
Experience working collaboratively with consultants, responsible parties, local governments, and the public to address technical questions and move projects forward.
Education involving a major study in one of the following engineering fields: sanitary, water resource, civil, geotechnical, environmental, chemical, mechanical or related field.
Special Requirements/Conditions of Employment:
To qualify at the Environmental Engineer 3 level: Registration as a Professional Engineer in the State of Washington. NOTE: Individuals who are licensed as professional engineers in another U.S. jurisdiction or foreign country and wish to apply for this position must qualify for licensure in Washington State by comity. Applicants are responsible for reviewing and ensuring they meet Washington's comity requirements before submitting application materials.
Licensing requirements can be found on the Washington State Board of Registration for Professional Engineers and Land Surveyors website: How To Get Your Professional Engineer License When Licensed in Another Jurisdiction.
Desired Qualifications:
Regulatory and Policy Knowledge – Ability to interpret and apply environmental regulations (including Model Toxics Control Act, Chapter 173-340 WAC; Sediment Management Standards, Chapter 173-204 WAC; Underground Storage Tank Regulations, Chapter 173-360A WAC or other similar regulations), technical standards, and cleanup requirements to support sound project decisions and ensure compliance.
Site Assessment and Remediation Knowledge – Demonstrated competence evaluating environmental sampling data, site conditions, and cleanup approaches to guide effective and protective remediation actions.
Negotiation and Facilitation Skills – Skilled in guiding discussions, resolving differences, and facilitating collaborative solutions to move projects forward and achieve mutually workable outcomes.
If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website.
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Connie Groven at Connie.Groven@ecy.wa.gov .
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Toxics Cleanup Program
The mission of the Toxics Cleanup Program (TCP) is to protect human health and the environment for the people of Washington by preventing, reducing, or eliminating exposure to contamination to support the development of environmentally and economically sustainable communities.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentive , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
JOB ANNOUNCEMENT NUMBER: 05-2026
OPENS: July 9, 2026
CLOSES: July 23, 2026
Position Title: Research and Policy Coordinator
Location: Washington, DC
Classification: Exempt- Salary
Reports to: Director of Research and Policy
Organization: The League of United Latin American Citizens (LULAC) is a non-profit organization and serves as the nation’s largest and oldest civil rights volunteer-based organization that empowers Hispanic Americans and builds strong Latino communities. Headquartered in Washington, DC, with over 1,000
councils around the United States and Puerto Rico, LULAC’s programs, services and advocacy address the most important issues for Latinos, meeting critical needs of today and the future. For more information, visit www.LULAC.org.
Essential Duties: The Research and Policy Coordinator (RPC) serves as a key leader in advancing the LULAC Institute’s policy agenda through research-driven advocacy and strategic fellowship oversight. Reporting to the National Director of Research & Policy, the RPC manages and aligns the workstreams of LULAC’s Research and Policy Fellows across core issue areas—including immigration, health, education, civil rights, and economic justice. The RPC provides strategic direction, editorial oversight, and quality assurance for policy outputs, while serving as the central hub for coordination across all policy initiatives.
Duties and Responsibilities:
Coordinate the daily work and long-term projects of Research and Policy Interns and Fellows, ensuring alignment with institutional goals and timelines.
Identify funding opportunities; assist with grant writing, reporting, deliverables, and program implementation to support Research and Policy initiatives.
Plan and execute logistics and content for LULAC’s National Legislative Conference and the National Convention, including agenda development, speaker coordination, briefing packets, run-of-show, and cross-team operations.
Review and edit grant proposals, policy memos, concept papers, and advocacy letters to ensure clarity, accuracy, and alignment with policy priorities.
Oversee multiple concurrent research initiatives and serve as quality-control lead for all externally facing policy documents.
Conduct in-depth research on legislative and regulatory issues affecting LULAC Institute’s core focus areas.
Serve as liaison between Interns and Fellows and the National Director of Research & Policy, providing progress updates, identifying needs, and supporting professional growth.
Coordinate with national coalition partners, advocacy organizations, foundations, federal agencies, and congressional offices to advance collaborative policy initiatives and campaigns.
Track federal and state legislative and regulatory developments and coordinate LULAC's policy responses, including drafting public comments, testimony, and advocacy materials.
Prepare briefing materials, reports, and presentations for senior leadership, partners, and external stakeholders
Represent LULAC Institute at meetings, conferences, and forums, contributing to national policy discussions
Perform other duties as assigned.
Knowledge, Skills, and Abilities:
Strong understanding of policy and legislative processes, including state and federal governmental structures, intergovernmental relationships, legislative procedures, and relevant terminology.
Demonstrated experience managing projects or small teams in a policy, research, or advocacy
Excellent writing and editing skills, with the ability to mentor others in producing persuasive, accurate, and technically sound materials.
Fluency in oral and written communication in both English and Spanish, with advanced proficiency in drafting documents, presentations, and policy content.
Proficient in Microsoft Word and PowerPoint for advanced formatting, slide design, templates, and long-form document management.
Skilled in Canva and related design tools for layout, branding, and export-ready assets (PDF, web, and print).
Familiarity with research platforms such as Google Scholar, PubMed, LexisNexis, the U.S. Census Bureau, CDC, and Grants.gov, with the ability to gather, analyze, and synthesize essential information and data.
Strong communication skills, capable of articulating complex ideas and findings clearly and effectively across English and Spanish contexts.
Supervisor Duties : This position delivers steady guidance, hands-on mentorship, and clear project coordination and supervision for Research and Policy Interns and Fellows.
Required Education and Experience:
Education: Bachelors Degree or equivalent of 5 years of directly related work experience.
Experience: Minimum of five years of related work experience in research and/or public policy.
Work Status: United States Citizen or Permanent Resident Required.
Salary Range: $ 70,000/year
All employees must meet a 6-month probationary period. Continuation of this position after one year is dependent on the successful candidate meeting jointly determined performance goals.
Benefits:
Accrual of 8 hours of sick time and 8 hours of vacation time per month
11 Paid Federal Holidays
Health, Dental, Vision and Life Insurance available for enrollment
Retirement Plan
How to Apply: Candidates should submit their resume demonstrating qualifications, education and work experience required for the position. All applications must be submitted electronically to jobs@lulac.org by 5:00pm EST on the closing date. Any questions may be directed via email to the Human Resource Officer at jobs@lulac.org.
Jul 10, 2026
Full time
JOB ANNOUNCEMENT NUMBER: 05-2026
OPENS: July 9, 2026
CLOSES: July 23, 2026
Position Title: Research and Policy Coordinator
Location: Washington, DC
Classification: Exempt- Salary
Reports to: Director of Research and Policy
Organization: The League of United Latin American Citizens (LULAC) is a non-profit organization and serves as the nation’s largest and oldest civil rights volunteer-based organization that empowers Hispanic Americans and builds strong Latino communities. Headquartered in Washington, DC, with over 1,000
councils around the United States and Puerto Rico, LULAC’s programs, services and advocacy address the most important issues for Latinos, meeting critical needs of today and the future. For more information, visit www.LULAC.org.
Essential Duties: The Research and Policy Coordinator (RPC) serves as a key leader in advancing the LULAC Institute’s policy agenda through research-driven advocacy and strategic fellowship oversight. Reporting to the National Director of Research & Policy, the RPC manages and aligns the workstreams of LULAC’s Research and Policy Fellows across core issue areas—including immigration, health, education, civil rights, and economic justice. The RPC provides strategic direction, editorial oversight, and quality assurance for policy outputs, while serving as the central hub for coordination across all policy initiatives.
Duties and Responsibilities:
Coordinate the daily work and long-term projects of Research and Policy Interns and Fellows, ensuring alignment with institutional goals and timelines.
Identify funding opportunities; assist with grant writing, reporting, deliverables, and program implementation to support Research and Policy initiatives.
Plan and execute logistics and content for LULAC’s National Legislative Conference and the National Convention, including agenda development, speaker coordination, briefing packets, run-of-show, and cross-team operations.
Review and edit grant proposals, policy memos, concept papers, and advocacy letters to ensure clarity, accuracy, and alignment with policy priorities.
Oversee multiple concurrent research initiatives and serve as quality-control lead for all externally facing policy documents.
Conduct in-depth research on legislative and regulatory issues affecting LULAC Institute’s core focus areas.
Serve as liaison between Interns and Fellows and the National Director of Research & Policy, providing progress updates, identifying needs, and supporting professional growth.
Coordinate with national coalition partners, advocacy organizations, foundations, federal agencies, and congressional offices to advance collaborative policy initiatives and campaigns.
Track federal and state legislative and regulatory developments and coordinate LULAC's policy responses, including drafting public comments, testimony, and advocacy materials.
Prepare briefing materials, reports, and presentations for senior leadership, partners, and external stakeholders
Represent LULAC Institute at meetings, conferences, and forums, contributing to national policy discussions
Perform other duties as assigned.
Knowledge, Skills, and Abilities:
Strong understanding of policy and legislative processes, including state and federal governmental structures, intergovernmental relationships, legislative procedures, and relevant terminology.
Demonstrated experience managing projects or small teams in a policy, research, or advocacy
Excellent writing and editing skills, with the ability to mentor others in producing persuasive, accurate, and technically sound materials.
Fluency in oral and written communication in both English and Spanish, with advanced proficiency in drafting documents, presentations, and policy content.
Proficient in Microsoft Word and PowerPoint for advanced formatting, slide design, templates, and long-form document management.
Skilled in Canva and related design tools for layout, branding, and export-ready assets (PDF, web, and print).
Familiarity with research platforms such as Google Scholar, PubMed, LexisNexis, the U.S. Census Bureau, CDC, and Grants.gov, with the ability to gather, analyze, and synthesize essential information and data.
Strong communication skills, capable of articulating complex ideas and findings clearly and effectively across English and Spanish contexts.
Supervisor Duties : This position delivers steady guidance, hands-on mentorship, and clear project coordination and supervision for Research and Policy Interns and Fellows.
Required Education and Experience:
Education: Bachelors Degree or equivalent of 5 years of directly related work experience.
Experience: Minimum of five years of related work experience in research and/or public policy.
Work Status: United States Citizen or Permanent Resident Required.
Salary Range: $ 70,000/year
All employees must meet a 6-month probationary period. Continuation of this position after one year is dependent on the successful candidate meeting jointly determined performance goals.
Benefits:
Accrual of 8 hours of sick time and 8 hours of vacation time per month
11 Paid Federal Holidays
Health, Dental, Vision and Life Insurance available for enrollment
Retirement Plan
How to Apply: Candidates should submit their resume demonstrating qualifications, education and work experience required for the position. All applications must be submitted electronically to jobs@lulac.org by 5:00pm EST on the closing date. Any questions may be directed via email to the Human Resource Officer at jobs@lulac.org.
Opening Date: 06/16/2026 Closing Date: 06/30/2026 Agency: Department of Human Services Class Title: SOCIAL WORKER II (41412) Skill Option: UMP Credential Bilingual Option: None Salary: Anticipated Salary: (Effective 7/1/26) $6,460 - $9,757 per month ($77,520 - $117,084 per year) Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 2
Work Hours: Various shifts, see below:
(1 vacancy) 8:00am - 4:30pm, Monday-Friday; 1-hour unpaid lunch; Lincoln Hall North
(1 vacancy) 8:00am - 4:30pm, Monday-Friday; 1-hour unpaid lunch; Jefferson Hall
Treatment Services
Headquarter Location: 901 E Southwind Rd, Springfield, Illinois, 62703
Division of Behavioral Health and Recovery
Elizabeth Packard Mental Health Center
Lincoln Hall North / Jefferson Hall
Work County: Sangamon
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/56375/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Behavioral Health and Recovery is seeking to hire a Social Worker II for Elizabeth Packard Mental Health Center located in Springfield, Illinois to serve as a member of a multi-disciplinary treatment team. Performs extensive casework in the role of Treatment Coordinator for adult forensic patients on an assigned unit. Conducts individual, group and family therapy on behalf of the patients. Provides social work services for the unit, completes comprehensive social histories, social assessments and investigations. Develops, designs, implements and evaluates treatment plans. Serves as a member of various Performance Improvement Teams and is a member of the Social Work Services Committee. Travels in performance of job duties.
Essential Functions
Provides social work services for the unit.
Performs extensive casework in the role of Treatment Coordinator for adult forensic patients.
Serves as a member of a multi-disciplinary treatment team.
Prepares referral placement packets of patients, confirms records, reports and consents are completed.
Serves as a member of various performance improvement teams and is a member of the social work services committee.
Receives in-service and on-the-job training designed to enhance abilities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires a master’s degree in social work from a recognized college or university supplemented by one (1) year of professional social work experience in the evaluation and treatment/habilitation of mentally ill, developmentally disabled or other disabled persons.
*This Class is included as an Upward Mobility Program credential title.
Conditions of Employment
Requires the ability to physically restrain patients as necessary to prevent injury to patient and others.
Requires the ability to obtain and maintain Cardiopulmonary Resuscitation (CPR) certificate.
Requires the ability to stoop, bend, lift or exert up to 20 pounds of force in performance of duties.
Requires the ability to physically access various worksites throughout the hospital for administrative and clinical duties.
Requires the ability to work after business hours, weekends, and holidays.
Requires the ability to travel in the performance of job duties.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Jun 23, 2026
Full time
Opening Date: 06/16/2026 Closing Date: 06/30/2026 Agency: Department of Human Services Class Title: SOCIAL WORKER II (41412) Skill Option: UMP Credential Bilingual Option: None Salary: Anticipated Salary: (Effective 7/1/26) $6,460 - $9,757 per month ($77,520 - $117,084 per year) Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 2
Work Hours: Various shifts, see below:
(1 vacancy) 8:00am - 4:30pm, Monday-Friday; 1-hour unpaid lunch; Lincoln Hall North
(1 vacancy) 8:00am - 4:30pm, Monday-Friday; 1-hour unpaid lunch; Jefferson Hall
Treatment Services
Headquarter Location: 901 E Southwind Rd, Springfield, Illinois, 62703
Division of Behavioral Health and Recovery
Elizabeth Packard Mental Health Center
Lincoln Hall North / Jefferson Hall
Work County: Sangamon
To be considered, applicants must apply through our official website: https://illinois.jobs2web.com/job-invite/56375/
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Behavioral Health and Recovery is seeking to hire a Social Worker II for Elizabeth Packard Mental Health Center located in Springfield, Illinois to serve as a member of a multi-disciplinary treatment team. Performs extensive casework in the role of Treatment Coordinator for adult forensic patients on an assigned unit. Conducts individual, group and family therapy on behalf of the patients. Provides social work services for the unit, completes comprehensive social histories, social assessments and investigations. Develops, designs, implements and evaluates treatment plans. Serves as a member of various Performance Improvement Teams and is a member of the Social Work Services Committee. Travels in performance of job duties.
Essential Functions
Provides social work services for the unit.
Performs extensive casework in the role of Treatment Coordinator for adult forensic patients.
Serves as a member of a multi-disciplinary treatment team.
Prepares referral placement packets of patients, confirms records, reports and consents are completed.
Serves as a member of various performance improvement teams and is a member of the social work services committee.
Receives in-service and on-the-job training designed to enhance abilities.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires a master’s degree in social work from a recognized college or university supplemented by one (1) year of professional social work experience in the evaluation and treatment/habilitation of mentally ill, developmentally disabled or other disabled persons.
*This Class is included as an Upward Mobility Program credential title.
Conditions of Employment
Requires the ability to physically restrain patients as necessary to prevent injury to patient and others.
Requires the ability to obtain and maintain Cardiopulmonary Resuscitation (CPR) certificate.
Requires the ability to stoop, bend, lift or exert up to 20 pounds of force in performance of duties.
Requires the ability to physically access various worksites throughout the hospital for administrative and clinical duties.
Requires the ability to work after business hours, weekends, and holidays.
Requires the ability to travel in the performance of job duties.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: • A Pension Program • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance • 3 Paid Personal Business Days annually • 12 Paid Sick Days annually (Sick days carry over from year to year) • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) *Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) • 13 Paid Holidays annually, 14 on even numbered years • Flexible Work Schedules (when available dependent upon position) • 12 Weeks Paid Parental Leave • Deferred Compensation Program - A supplemental retirement plan • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) • Federal Public Service Loan Forgiveness Program eligibility • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions • Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Restoration Project Coordinator (Environmental Planner 2) within the Shorelands & Environmental Assistance Program .
Location:
This position will be located in our Padilla Bay Office in Mount Vernon, WA.
Upon hire, you must live within a commutable distance from the duty station.
Note : This is a project position that is funded until March 31, 2029. Continuation of the position beyond this date is determined on an annual basis and contingent upon funding and satisfactory performance of job duties.
Schedule:
This position is NOT eligible for telework.
Application Timeline:
Apply by June 28, 2026
Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.
Duties
This Restoration Project Coordinator position offers a unique opportunity to support the mission of the Padilla Bay National Estuarine Research Reserve (PBNERR) by coordinating collaborative planning efforts that advance habitat restoration and coastal resilience. In this role, you will help shape and implement restoration and stewardship projects by working closely with staff, consultants, landowners, and diverse agency and community partners. You will serve as a central facilitator of project design and development for a large saltmarsh restoration, ensuring that planning processes are well-organized, technically informed, inclusive, and aligned with the Reserve’s ecological priorities. You will play a key role in strengthening partnerships with community stakeholders, and local, Tribal, state and federal agencies in order to restore habitat and improve the resilience of coastal communities and infrastructure.
You will also collaborate with staff and partners to promote regional coastal resilience of habitats and communities by identifying gaps in knowledge and capacity, and facilitating efforts to fill them. You will advance the Reserve’s stewardship, education, research, and professional training goals by supporting staff in the development of restoration-related programs including classes, workshops, field visits, volunteer events, monitoring programs, internships, and other forms of community engagement. In addition, you will manage consultant contracts, coordinate grant writing, and collaborate with agency staff to track budgets, deliverables, and grant progress reporting. Through thoughtful organization, communication, and collaboration, you will contribute to the Reserve’s efforts to restore coastal habitats, build climate resilience, and support thriving communities and ecosystems in Washington.
What you will do:
• Coordinate saltmarsh restoration project planning, including organizing tasks, facilitating communication among staff and partners, scheduling meetings and site visits, and supporting the development and review of designs, technical documents, plans, reports, and other project materials.
• Collaborate with staff, landowners, and local, state, federal, Tribal, and nonprofit partners to identify, scope, and advance new habitat restoration project opportunities that support ecological and community resilience.
• Serve as a primary liaison with project partners, government agencies, nonprofit organizations, and community participants, maintaining constructive relationships and fostering open, inclusive, and respectful collaboration.
• Organize and facilitate project-related meetings, field trips, workshops, and community engagement activities; coordinate with staff to support student field trips and professional Coastal Training Program classes.
• Represent PBNERR’s ecological mission and restoration priorities in meetings, collaborative planning efforts, and cross-agency coordination, communicating planning information clearly to practitioners, decision makers, and the public.
• Prepare and coordinate the review of plans, reports, designs, and other technical or communication products that support restoration project development and enhance knowledge-sharing among partners and collaborators.
• Manage consultant contracts, including evaluating prospective consultants, negotiating scopes and budgets, tracking deliverables and work schedules, and coordinating with Ecology’s fiscal and contracting offices to ensure compliance.
• Lead and support competitive grant writing for planning and implementation projects, collaborating with local governments, partners, and PBNERR staff to prepare high-quality applications and advance funding opportunities.
• Maintain accurate and organized project records, electronic files, and correspondence in accordance with agency policies and records retention requirements.
• Contribute to broader stewardship team priorities, adapt to changing project needs, and perform additional duties as assigned in support of the Reserve’s mission.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Seven (7) years of experience and/or education related to the duties of the position, which includes the following:
Experience mentioned above must include demonstrated competencies in the following skill sets—
Restoration & Natural Resource Project Coordination: Ability to coordinate multi-partner restoration or stewardship projects from concept through planning phases, including organizing tasks, reviewing technical documents, and supporting development of designs, plans, reports, and other project materials.
Grant, Contract & Budget Management: Ability to prepare competitive grant applications; negotiate and manage consultant contracts; track budgets, deliverables, and schedules across multiple concurrent grants; and coordinate with fiscal staff to ensure compliance.
Partner Engagement & Stakeholder Collaboration: Ability to build and maintain effective working relationships with diverse partners including local, state, federal, tribal, NGO, and community stakeholders; facilitate productive dialogue; and support conflict resolution in collaborative settings.
Meeting Facilitation & Communication: Skilled in planning, facilitating, and documenting in-person, hybrid, and virtual meetings; communicating technical or planning information clearly; and representing program priorities with professionalism across varied audiences.
Planning, Analysis & Problem Solving: Ability to interpret environmental data, policies, and technical inputs; synthesize information from multiple sources; identify issues and options; and apply sound judgment to advance restoration and stewardship objectives.
On-Site Field Coordination & Situational Awareness: Ability to work safely and effectively in field environments, coordinate site visits with partners, assess field conditions relevant to project planning, and adapt to changing on-the-ground circumstances to support project needs.
Education: Involving a major study in environmental, natural resource, land use, urban, or regional planning, landscape architecture, geography, land use or environmental law, public administration with an environmental emphasis, or closely related field.
Examples of how to qualify:
7 years of experience.
6 years of experience AND 30-59 semester or 45-89 quarter college credits.
5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
4 years of experience AND 90-119 semester or 135-179 quarter college credits.
3 years of experience AND a Bachelor’s degree.
1 years of experience AND a Master’s degree.
Desired Qualifications:
Experience coordinating, managing, or designing coastal habitat restoration projects
Knowledge and experience of coastal habitat restoration, management, and institutional frameworks specific to areas in and around the Salish Sea
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Jude Apple at Jude.Apple@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Shorelands and Environmental Assistance (SEA) Program
The mission of the SEA Program is to create community conservation partnerships to protect and restore our shorelands, wetlands, and floodplains.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Jun 18, 2026
Full time
The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Restoration Project Coordinator (Environmental Planner 2) within the Shorelands & Environmental Assistance Program .
Location:
This position will be located in our Padilla Bay Office in Mount Vernon, WA.
Upon hire, you must live within a commutable distance from the duty station.
Note : This is a project position that is funded until March 31, 2029. Continuation of the position beyond this date is determined on an annual basis and contingent upon funding and satisfactory performance of job duties.
Schedule:
This position is NOT eligible for telework.
Application Timeline:
Apply by June 28, 2026
Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.
Duties
This Restoration Project Coordinator position offers a unique opportunity to support the mission of the Padilla Bay National Estuarine Research Reserve (PBNERR) by coordinating collaborative planning efforts that advance habitat restoration and coastal resilience. In this role, you will help shape and implement restoration and stewardship projects by working closely with staff, consultants, landowners, and diverse agency and community partners. You will serve as a central facilitator of project design and development for a large saltmarsh restoration, ensuring that planning processes are well-organized, technically informed, inclusive, and aligned with the Reserve’s ecological priorities. You will play a key role in strengthening partnerships with community stakeholders, and local, Tribal, state and federal agencies in order to restore habitat and improve the resilience of coastal communities and infrastructure.
You will also collaborate with staff and partners to promote regional coastal resilience of habitats and communities by identifying gaps in knowledge and capacity, and facilitating efforts to fill them. You will advance the Reserve’s stewardship, education, research, and professional training goals by supporting staff in the development of restoration-related programs including classes, workshops, field visits, volunteer events, monitoring programs, internships, and other forms of community engagement. In addition, you will manage consultant contracts, coordinate grant writing, and collaborate with agency staff to track budgets, deliverables, and grant progress reporting. Through thoughtful organization, communication, and collaboration, you will contribute to the Reserve’s efforts to restore coastal habitats, build climate resilience, and support thriving communities and ecosystems in Washington.
What you will do:
• Coordinate saltmarsh restoration project planning, including organizing tasks, facilitating communication among staff and partners, scheduling meetings and site visits, and supporting the development and review of designs, technical documents, plans, reports, and other project materials.
• Collaborate with staff, landowners, and local, state, federal, Tribal, and nonprofit partners to identify, scope, and advance new habitat restoration project opportunities that support ecological and community resilience.
• Serve as a primary liaison with project partners, government agencies, nonprofit organizations, and community participants, maintaining constructive relationships and fostering open, inclusive, and respectful collaboration.
• Organize and facilitate project-related meetings, field trips, workshops, and community engagement activities; coordinate with staff to support student field trips and professional Coastal Training Program classes.
• Represent PBNERR’s ecological mission and restoration priorities in meetings, collaborative planning efforts, and cross-agency coordination, communicating planning information clearly to practitioners, decision makers, and the public.
• Prepare and coordinate the review of plans, reports, designs, and other technical or communication products that support restoration project development and enhance knowledge-sharing among partners and collaborators.
• Manage consultant contracts, including evaluating prospective consultants, negotiating scopes and budgets, tracking deliverables and work schedules, and coordinating with Ecology’s fiscal and contracting offices to ensure compliance.
• Lead and support competitive grant writing for planning and implementation projects, collaborating with local governments, partners, and PBNERR staff to prepare high-quality applications and advance funding opportunities.
• Maintain accurate and organized project records, electronic files, and correspondence in accordance with agency policies and records retention requirements.
• Contribute to broader stewardship team priorities, adapt to changing project needs, and perform additional duties as assigned in support of the Reserve’s mission.
Qualifications
For detailed information on how we calculate experience, please visit our Recruitment website .
Required Qualifications:
Seven (7) years of experience and/or education related to the duties of the position, which includes the following:
Experience mentioned above must include demonstrated competencies in the following skill sets—
Restoration & Natural Resource Project Coordination: Ability to coordinate multi-partner restoration or stewardship projects from concept through planning phases, including organizing tasks, reviewing technical documents, and supporting development of designs, plans, reports, and other project materials.
Grant, Contract & Budget Management: Ability to prepare competitive grant applications; negotiate and manage consultant contracts; track budgets, deliverables, and schedules across multiple concurrent grants; and coordinate with fiscal staff to ensure compliance.
Partner Engagement & Stakeholder Collaboration: Ability to build and maintain effective working relationships with diverse partners including local, state, federal, tribal, NGO, and community stakeholders; facilitate productive dialogue; and support conflict resolution in collaborative settings.
Meeting Facilitation & Communication: Skilled in planning, facilitating, and documenting in-person, hybrid, and virtual meetings; communicating technical or planning information clearly; and representing program priorities with professionalism across varied audiences.
Planning, Analysis & Problem Solving: Ability to interpret environmental data, policies, and technical inputs; synthesize information from multiple sources; identify issues and options; and apply sound judgment to advance restoration and stewardship objectives.
On-Site Field Coordination & Situational Awareness: Ability to work safely and effectively in field environments, coordinate site visits with partners, assess field conditions relevant to project planning, and adapt to changing on-the-ground circumstances to support project needs.
Education: Involving a major study in environmental, natural resource, land use, urban, or regional planning, landscape architecture, geography, land use or environmental law, public administration with an environmental emphasis, or closely related field.
Examples of how to qualify:
7 years of experience.
6 years of experience AND 30-59 semester or 45-89 quarter college credits.
5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
4 years of experience AND 90-119 semester or 135-179 quarter college credits.
3 years of experience AND a Bachelor’s degree.
1 years of experience AND a Master’s degree.
Desired Qualifications:
Experience coordinating, managing, or designing coastal habitat restoration projects
Knowledge and experience of coastal habitat restoration, management, and institutional frameworks specific to areas in and around the Salish Sea
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
Cover letter, describing your interest in and qualifications for this position
Resume
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Jude Apple at Jude.Apple@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Shorelands and Environmental Assistance (SEA) Program
The mission of the SEA Program is to create community conservation partnerships to protect and restore our shorelands, wetlands, and floodplains.
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives (Download PDF reader) , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Reports To: Director of Adult Education & Literacy Programs
Job Summary
The Van G. Miller Adult Learning Center is looking to hire a full-time High School Completion Coordinator to join their team!
The Van G. Miller Adult Learning Center serves adult students who are earning their High School Equivalency Diploma, learning the English language, and/or receiving workforce training as Adult Education and Literacy students. We make a real-life impact as we empower students to get the education and skills they need to thrive at work, school, home, and the community.
Specifically, as our High School Completion (HSC) Coordinator you’ll be the driving force behind a community that empowers adult learners. You will oversee the noncredit HSC and Adult Basic Education (ABE) programming at the Van G. Miller Adult Learning Center, directly supervising the instructors and volunteers who prepare students for the HiSET exam. As a vital member of our AEL Leadership Team, your voice will matter—you will work hand-in-hand with the Director to strategically plan, launch new initiatives, and continuously elevate the impact of our programs.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a wide array of students through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Supervises and develops High School Completion (HSC) and Adult Basic Education (ABE) programming and classes.
Oversees the day-to-day operations of the HSC and ABE classes.
Teaches or substitute teaches classes as needed (e.g., math, science, social studies, writing, reading, civics and study lab).
Serves a wide array of students.
Supervises in-person, remote, on-site, and off-site classes.
Assists in recruiting, interviewing, hiring, supervising, observing, and evaluating HSC, ABE, and Integrated Education and Training (IET) instructors.
Serves on hiring committees for other AEL staff.
Provides and/or coordinates orientation, training, in-service, and professional development for instructors and volunteers.
Provides technology support for instructors and students.
Coordinates class assignments for students and teaching assignments for staff.
Maintains communication with the Director, instructors, staff, students, and volunteers.
Plans and leads weekly HSC staff meetings.
Continually develops and delivers HSC program student orientation.
Meets with parents/guardians of students under 18 years of age to ascertain the best course of action.
Meets with students as needed for goal setting, class placement, enrollment, and student conduct issues.
Collaborates with AEL Enrollment and Assessment Services staff on matters related to HSC student registration and assessment.
Collaborates with AEL Enrollment and Assessment Services staff to prioritize student learning, progress, and successful completion of their HSED.
Organizes and implements an annual graduation ceremony with a team.
Develops teaching objectives for each core subject and level of classes.
Selects, orders, and continually develops curricular and instructional materials.
Identifies best practices and materials to support English Language Learning students in the program.
Oversees the maintenance of accurate records, attendance, assessments, measurable skills gain attainment, time and effort, and other reports as required by Iowa Workforce Development and the U.S. Department of Education.
Maintains compliance with federal, state, and college laws, policies, and standards.
Assists with new and existing grant applications, grant reports, and monitoring.
Cooperates and collaborates with the college, partner agencies, and the community to provide services and classes.
Collaborates with the AEL Academic Career Education Specialist in offering wrap-around services to students.
Collaborates with the Transition Specialist to support student transition to postsecondary education and training.
Makes recommendations on budgetary needs for the program.
Serves as a positive voice to community groups.
Seeks opportunities for students to gain employability skills as well as employment information and assistance.
Collaborates with IowaWORKS to improve programming related to student employment and employability.
Attends meetings with community and college groups and serves on internal and external committees.
Serves as a member of various program teams such as Family Literacy and Integrated Education and Training (IET).
Works actively both on and off-site to improve AEL student recruitment and retention rates.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor’s Degree in Education or related field.
One (1) year of teaching experience in a core subject area, including but not limited to: math, science, social studies, writing, reading and civics).
Demonstrated ability to train, supervise, and coordinate staff.
Demonstrated knowledge of adult learning research, theory, methods, instructional strategies, and curriculum.
Demonstrated ability to communicate effectively in written and oral formats.
Demonstrated ability to travel to and from appointments and meetings.
Demonstrated ability to work a schedule that includes two evenings per week.
Demonstrated ability in grant writing/implementation/reporting.
Demonstrated ability to interpret federal and state laws, rules, regulations, and procedures in order to coordinate programs, projects, or services.
Demonstrated ability to work with a wide array of students, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Preferred Qualifications
K-12 Teaching Certification.
Master's in Education or related field.
Experience in Adult Education and Literacy, Adult Basic Education, and/or High School Equivalency Diploma (HiSET, GED, etc.) exam preparation.
Working Conditions
Anticipated schedule is approximately: Monday/Wednesday/Friday daytime hours and Tuesday/Thursday containing daytime and evening hours through 8:30pm while classes are in session.
Work is performed in a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement / tuition remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be determined based on the candidate’s education and experience and internal equity.
The salary range for this position begins at $47,500.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Describe your teaching philosophy as it relates to Adult Education and Literacy, specifically the High School Equivalency and Adult Basic Education programs.
Describe your supervisory experience and management style.
Describe your technology skills, including classroom instructional technology, learning management systems, and Google Applications.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Application deadline: Tuesday, June 30, 2026.
Priority screening is set to begin on: Wednesday, July 1, 2026.
Completed applications received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jun 18, 2026
Full time
Reports To: Director of Adult Education & Literacy Programs
Job Summary
The Van G. Miller Adult Learning Center is looking to hire a full-time High School Completion Coordinator to join their team!
The Van G. Miller Adult Learning Center serves adult students who are earning their High School Equivalency Diploma, learning the English language, and/or receiving workforce training as Adult Education and Literacy students. We make a real-life impact as we empower students to get the education and skills they need to thrive at work, school, home, and the community.
Specifically, as our High School Completion (HSC) Coordinator you’ll be the driving force behind a community that empowers adult learners. You will oversee the noncredit HSC and Adult Basic Education (ABE) programming at the Van G. Miller Adult Learning Center, directly supervising the instructors and volunteers who prepare students for the HiSET exam. As a vital member of our AEL Leadership Team, your voice will matter—you will work hand-in-hand with the Director to strategically plan, launch new initiatives, and continuously elevate the impact of our programs.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a wide array of students through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Supervises and develops High School Completion (HSC) and Adult Basic Education (ABE) programming and classes.
Oversees the day-to-day operations of the HSC and ABE classes.
Teaches or substitute teaches classes as needed (e.g., math, science, social studies, writing, reading, civics and study lab).
Serves a wide array of students.
Supervises in-person, remote, on-site, and off-site classes.
Assists in recruiting, interviewing, hiring, supervising, observing, and evaluating HSC, ABE, and Integrated Education and Training (IET) instructors.
Serves on hiring committees for other AEL staff.
Provides and/or coordinates orientation, training, in-service, and professional development for instructors and volunteers.
Provides technology support for instructors and students.
Coordinates class assignments for students and teaching assignments for staff.
Maintains communication with the Director, instructors, staff, students, and volunteers.
Plans and leads weekly HSC staff meetings.
Continually develops and delivers HSC program student orientation.
Meets with parents/guardians of students under 18 years of age to ascertain the best course of action.
Meets with students as needed for goal setting, class placement, enrollment, and student conduct issues.
Collaborates with AEL Enrollment and Assessment Services staff on matters related to HSC student registration and assessment.
Collaborates with AEL Enrollment and Assessment Services staff to prioritize student learning, progress, and successful completion of their HSED.
Organizes and implements an annual graduation ceremony with a team.
Develops teaching objectives for each core subject and level of classes.
Selects, orders, and continually develops curricular and instructional materials.
Identifies best practices and materials to support English Language Learning students in the program.
Oversees the maintenance of accurate records, attendance, assessments, measurable skills gain attainment, time and effort, and other reports as required by Iowa Workforce Development and the U.S. Department of Education.
Maintains compliance with federal, state, and college laws, policies, and standards.
Assists with new and existing grant applications, grant reports, and monitoring.
Cooperates and collaborates with the college, partner agencies, and the community to provide services and classes.
Collaborates with the AEL Academic Career Education Specialist in offering wrap-around services to students.
Collaborates with the Transition Specialist to support student transition to postsecondary education and training.
Makes recommendations on budgetary needs for the program.
Serves as a positive voice to community groups.
Seeks opportunities for students to gain employability skills as well as employment information and assistance.
Collaborates with IowaWORKS to improve programming related to student employment and employability.
Attends meetings with community and college groups and serves on internal and external committees.
Serves as a member of various program teams such as Family Literacy and Integrated Education and Training (IET).
Works actively both on and off-site to improve AEL student recruitment and retention rates.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Bachelor’s Degree in Education or related field.
One (1) year of teaching experience in a core subject area, including but not limited to: math, science, social studies, writing, reading and civics).
Demonstrated ability to train, supervise, and coordinate staff.
Demonstrated knowledge of adult learning research, theory, methods, instructional strategies, and curriculum.
Demonstrated ability to communicate effectively in written and oral formats.
Demonstrated ability to travel to and from appointments and meetings.
Demonstrated ability to work a schedule that includes two evenings per week.
Demonstrated ability in grant writing/implementation/reporting.
Demonstrated ability to interpret federal and state laws, rules, regulations, and procedures in order to coordinate programs, projects, or services.
Demonstrated ability to work with a wide array of students, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Preferred Qualifications
K-12 Teaching Certification.
Master's in Education or related field.
Experience in Adult Education and Literacy, Adult Basic Education, and/or High School Equivalency Diploma (HiSET, GED, etc.) exam preparation.
Working Conditions
Anticipated schedule is approximately: Monday/Wednesday/Friday daytime hours and Tuesday/Thursday containing daytime and evening hours through 8:30pm while classes are in session.
Work is performed in a combination of an office setting and/or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement / tuition remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Salary will be determined based on the candidate’s education and experience and internal equity.
The salary range for this position begins at $47,500.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Describe your teaching philosophy as it relates to Adult Education and Literacy, specifically the High School Equivalency and Adult Basic Education programs.
Describe your supervisory experience and management style.
Describe your technology skills, including classroom instructional technology, learning management systems, and Google Applications.
Submit/upload a resume.
Submit/upload 3 professional references with a minimum of 1 being from a current/past supervisor.
Application deadline: Tuesday, June 30, 2026.
Priority screening is set to begin on: Wednesday, July 1, 2026.
Completed applications received after the priority screening date will be considered at the discretion of the college.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Diversity, Equity, Inclusion, and Respect (DEIR) Engagement Coordinator (Management Analyst 3) within the Human Resources Office.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
You may telework most of your work time with occasional in-person meetings and activities.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by June 17, 2026
Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.
Duties
The DEIR Engagement Coordinator plays a role in advancing the Department of Ecology’s mission by strengthening diversity, equity, inclusion, and respect (DEIR) across the agency.
As a member of the Human Resources Office and the DEIR and Workforce Experience Team, you will help shape an inclusive employee experience and foster a workplace where employees feel heard, valued, and connected. You will serve in both a strategic and highly collaborative capacity, ideal for someone passionate about employee engagement, organizational culture, and meaningful systems change.
In this role, you will design and facilitate opportunities for employes to contribute ideas, share perspectives, and influence decisions. You will also directly support the development and implementation of agency-wide DEIR strategies, policies and state directives. A core part of the job is leading and strengthening the DEIR Design Team, an employee group focused on improving the employee experience. As the Coordinator, you will guide the Design Team’s operations, facilitate meetings, develop sub-groups, and elevate recommendations to decision-makers. This is a unique opportunity to turn employee engagement into real organizational outcomes.
What you will do:
Lead the employee-led DEIR Design Team by coordinating meetings, developing agendas, advising sub-groups, and elevating proposals to leadership.
Develop and maintain sustainable mechanisms for collecting feedback from Design Team members and from larger workforce on issues and recommendations coming from the Design Team.
Encourage active participation from Ecology’s workforce and sustain momentum in DEIR initiatives by identifying engagement and participation strategies and barriers.
Using knowledge of DEI, partner with the DEIR Design Team and sub-groups, the HR Training Team, and other business partners to develop and maintain a sustainable mechanism for educating Ecology’s workforce on DEIR topics to promote learning and development.
In collaboration with Executive Communications, develop communications and oversee agency-wide events which may include cultural holidays, awareness or celebration months, belonging events and similar occasions.
Consult with HR teams and Executive Communications to support the development and implementation of sustainable feedback mechanisms for the workforce to provide feedback to HR teams.
Support the evaluation and implementation of employee recognition at Ecology as led by the DEIR and Workforce Experience Team.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
Seven years of experience and/or education related to the duties of the position, which includes the following:
Demonstrated skill to lead cross-functional teams or workgroups by setting clear direction, facilitating collaboration, aligning members around shared goals, managing group dynamics, and delivering measurable results.
Demonstrated skill in managing multiple projects simultaneously, prioritizing tasks, and ensuring timely completion of deliverables.
Demonstrated skill to develop and facilitate employee discussion formats—such as focus groups, listening sessions, and workgroups—that apply psychological safety principles, encourage diverse perspectives, manage group dynamics effectively, and translate feedback into actionable outcomes.
Facilitating conversations that are used to engage, inform and strategize as it relates to diversity of perspectives and identities, equitable policies and practices, inclusive culture, and respectful behaviors.
Demonstrated skill to apply concepts of diversity, equity, inclusion, and respect into practical application in work activities, including evaluating policies, processes, and decisions for equitable impact; identifying systemic barriers; fostering inclusive engagement and participation; and promoting respectful, culturally responsive workplace interactions.
Demonstrated skill to conduct research, analyze quantitative and qualitative data, identify trends and themes, and translate findings into clear, actionable recommendations.
Education Involving a major study in business administration, public administration, law, public health, social science, race, gender, or sexuality studies, Humanities, Human Resource Management, organizational change, social justice, Behavioral Science, Industrial Relations, Public Relations, International Relations, Equity Studies, Communications, environmental, biological, chemical, physical, or natural resources or a related field.
Examples of how to qualify:
7 years of experience.
6 years of experience AND 30-59 semester or 45-89 quarter college credits.
5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
4 years of experience AND 90-119 semester or 135-179 quarter college credits.
3 years of experience AND a Bachelor’s degree.
1 years of experience AND a Master’s degree.
Desired Qualifications:
Experience playing a key role in workplace diversity, equity, inclusion, respect (DEIR) initiatives, employee resource groups, business resource groups, or similar opportunities.
Skills in organizing and prioritizing complex work, developing and implementing structured plans, coordinating competing deadlines, and leading groups effectively to achieve defined objectives.
Skills in communicating clearly in written and verbal formats, actively listening to understand diverse perspectives, asking clarifying questions, and receiving input and identifying responsive action.
Experience evaluating proposals and elevating informed recommendations to decision-makers.
Skills with building relationships and collaborating across a diverse workforce community to cultivate an environment of engagement, belonging, respect, empathy, active listening, and trust.
Experience developing communications or educational content related to DEIR.
If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions.
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Devi Ogden at Devi.Ogden@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Human Resources Office
The mission of the Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment, and recruit great talent to achieve Ecology’s mission.
The DEIR and Workforce Experience Team develops, recommends, and implements strategies to increase workforce diversity, improve equity in policies and practices, and foster a culture of belonging across the agency. We build bridges across the agency by:
Serving as a venue to receive feedback on employee experiences
Sharing feedback, data, & insights to identify gaps
Helping identify solutions to address those gaps
Supporting implementation of solutions
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Jun 10, 2026
Full time
The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026.
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a Diversity, Equity, Inclusion, and Respect (DEIR) Engagement Coordinator (Management Analyst 3) within the Human Resources Office.
Location:
Headquarters Office in Lacey, WA .
Upon hire, you must live within a commutable distance from the duty station.
Schedule:
This position is eligible for telework and flexible schedule options.
You may telework most of your work time with occasional in-person meetings and activities.
Schedules are dependent upon position needs and are subject to change.
Application Timeline:
Apply by June 17, 2026
Applications submitted after the date above may not be reviewed unless additional qualified applicants are needed.
Duties
The DEIR Engagement Coordinator plays a role in advancing the Department of Ecology’s mission by strengthening diversity, equity, inclusion, and respect (DEIR) across the agency.
As a member of the Human Resources Office and the DEIR and Workforce Experience Team, you will help shape an inclusive employee experience and foster a workplace where employees feel heard, valued, and connected. You will serve in both a strategic and highly collaborative capacity, ideal for someone passionate about employee engagement, organizational culture, and meaningful systems change.
In this role, you will design and facilitate opportunities for employes to contribute ideas, share perspectives, and influence decisions. You will also directly support the development and implementation of agency-wide DEIR strategies, policies and state directives. A core part of the job is leading and strengthening the DEIR Design Team, an employee group focused on improving the employee experience. As the Coordinator, you will guide the Design Team’s operations, facilitate meetings, develop sub-groups, and elevate recommendations to decision-makers. This is a unique opportunity to turn employee engagement into real organizational outcomes.
What you will do:
Lead the employee-led DEIR Design Team by coordinating meetings, developing agendas, advising sub-groups, and elevating proposals to leadership.
Develop and maintain sustainable mechanisms for collecting feedback from Design Team members and from larger workforce on issues and recommendations coming from the Design Team.
Encourage active participation from Ecology’s workforce and sustain momentum in DEIR initiatives by identifying engagement and participation strategies and barriers.
Using knowledge of DEI, partner with the DEIR Design Team and sub-groups, the HR Training Team, and other business partners to develop and maintain a sustainable mechanism for educating Ecology’s workforce on DEIR topics to promote learning and development.
In collaboration with Executive Communications, develop communications and oversee agency-wide events which may include cultural holidays, awareness or celebration months, belonging events and similar occasions.
Consult with HR teams and Executive Communications to support the development and implementation of sustainable feedback mechanisms for the workforce to provide feedback to HR teams.
Support the evaluation and implementation of employee recognition at Ecology as led by the DEIR and Workforce Experience Team.
Qualifications
For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website .
Required Qualifications:
Seven years of experience and/or education related to the duties of the position, which includes the following:
Demonstrated skill to lead cross-functional teams or workgroups by setting clear direction, facilitating collaboration, aligning members around shared goals, managing group dynamics, and delivering measurable results.
Demonstrated skill in managing multiple projects simultaneously, prioritizing tasks, and ensuring timely completion of deliverables.
Demonstrated skill to develop and facilitate employee discussion formats—such as focus groups, listening sessions, and workgroups—that apply psychological safety principles, encourage diverse perspectives, manage group dynamics effectively, and translate feedback into actionable outcomes.
Facilitating conversations that are used to engage, inform and strategize as it relates to diversity of perspectives and identities, equitable policies and practices, inclusive culture, and respectful behaviors.
Demonstrated skill to apply concepts of diversity, equity, inclusion, and respect into practical application in work activities, including evaluating policies, processes, and decisions for equitable impact; identifying systemic barriers; fostering inclusive engagement and participation; and promoting respectful, culturally responsive workplace interactions.
Demonstrated skill to conduct research, analyze quantitative and qualitative data, identify trends and themes, and translate findings into clear, actionable recommendations.
Education Involving a major study in business administration, public administration, law, public health, social science, race, gender, or sexuality studies, Humanities, Human Resource Management, organizational change, social justice, Behavioral Science, Industrial Relations, Public Relations, International Relations, Equity Studies, Communications, environmental, biological, chemical, physical, or natural resources or a related field.
Examples of how to qualify:
7 years of experience.
6 years of experience AND 30-59 semester or 45-89 quarter college credits.
5 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
4 years of experience AND 90-119 semester or 135-179 quarter college credits.
3 years of experience AND a Bachelor’s degree.
1 years of experience AND a Master’s degree.
Desired Qualifications:
Experience playing a key role in workplace diversity, equity, inclusion, respect (DEIR) initiatives, employee resource groups, business resource groups, or similar opportunities.
Skills in organizing and prioritizing complex work, developing and implementing structured plans, coordinating competing deadlines, and leading groups effectively to achieve defined objectives.
Skills in communicating clearly in written and verbal formats, actively listening to understand diverse perspectives, asking clarifying questions, and receiving input and identifying responsive action.
Experience evaluating proposals and elevating informed recommendations to decision-makers.
Skills with building relationships and collaborating across a diverse workforce community to cultivate an environment of engagement, belonging, respect, empathy, active listening, and trust.
Experience developing communications or educational content related to DEIR.
If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.
Supplemental Information
Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov .
Our Commitment to DEIR
Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Application Process
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.
How to Apply
Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions.
Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.
For detailed application information, please visit our Recruitment website .
Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.
Need an Accommodation?
If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:
Please contact us at 360-407-6186 or careers@ecy.wa.gov
If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.
Questions?
For specific questions about the position location options, schedule, or duties, please contact Devi Ogden at Devi.Ogden@ecy.wa.gov
If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov
About the Human Resources Office
The mission of the Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment, and recruit great talent to achieve Ecology’s mission.
The DEIR and Workforce Experience Team develops, recommends, and implements strategies to increase workforce diversity, improve equity in policies and practices, and foster a culture of belonging across the agency. We build bridges across the agency by:
Serving as a venue to receive feedback on employee experiences
Sharing feedback, data, & insights to identify gaps
Helping identify solutions to address those gaps
Supporting implementation of solutions
About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Ecology employees may be eligible for the following : Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave , 11 Paid Holidays per year , Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentives , Combined Fund Drive , SmartHealth * Click here for more information
To learn more about Ecology, please visit our website , explore Working at Ecology , check out our Strategic Plan , and connect with us on LinkedIn , Facebook , Instagram , YouTube , or our blog .
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
