Office Manager (temporary)

About RepresentUs

RepresentUs is the nation’s leading right-left anti-corruption organization. We bring together conservatives, progressives, and everyone in between to secure crucial victories that are defending our Republic and fixing America’s corrupt political system.

But what it means for you, potential coworker, is that you feel what we feel when you wake up every day: a strong sense of purpose that binds you to the spirit of this nation, and an overwhelming sense that you should do something about it. And you want to work with people who feel the same.

RepresentUs is a carefully curated mix of seasoned political campaigners, policy wonks, advertising experts, designers, and engineers. We’re not a startup, but we’ve got startup DNA: we’re nimble, constantly learning and iterating, and we push ourselves to push the envelope—to ignore “industry standards” and set a new standard.

Democracy is for all, and at RepresentUs, so is our workplace. That's why we're an Equal Opportunity Employer. We are committed to evolving our staff and board to reflect the full diversity of America and the communities we aim to serve. As we seek the best of the best to join our ranks, we welcome applications from all walks of life (including but not limited to BIPOC/people of color, women, people with disabilities, and LGBTQ candidates) because we know that our democracy-building work has greater impact when we center diverse backgrounds, perspectives and ideologies. Once on the team, we encourage our teammates to bring their whole selves to work. We’re continually working to increase our cultural awareness, strengthen our approach to equity, and foster a climate of inclusion in all that we do. We invite you to belong with us! Read our statement on Diversity, Equity, and Inclusion here.

In 2018, we helped pass 23 anti-corruption measures—a historic year for the movement.

We’re headquartered in Northampton, MA and also have staff around the country. Come win with us!

About You

You’ve got drive and are eager to play a supportive role wherever needed. You’re one of the first people that folks go to if they need help, and for good reason: you’re approachable, efficient, and love being a team player. You’re resourceful, not afraid to pick up the phone, and know how and where to get the right answers, and you’re also proactive and adept at anticipating needs before they arise. You never shy away from a challenge, and are always ready to roll up your sleeves to get the job done. You triple-check your numbers, you’re precise with your spreadsheets, and you love getting involved in the details. Finally, you’ve got a great attitude and embrace working in a cross-partisan organization. 

What You'll Be Doing

RepresentUs is seeking a part-time (20-30 hour/week) temporary (6-month) Office Manager to support office administration & management, as well as other key functions of the Operations Team. This position mostly operates out of our Florence, MA headquarters and allows for some work from home flexibility during COVID-19 for safety.

Under the direction of the Operations Department’s Deputy Chief of Staff, the Office Manager:

• Maintains Operations Department processes, systems, and structures, including routine internal meetings, team calendar, documents, and systems needed for optimal functioning of the Department
• Performs general office and administrative tasks, such as setting up for meetings, taking staff meeting minutes, fielding phone calls, managing shared office calendars, and handling incoming and outgoing mail
• Ensures the office common areas and supplies are kept tidy
• Actively monitors inventory of office supplies, outreach materials, and pantry, restocking as needed
• Maintains ongoing relationships with landlord and vendors for weekly trash and recycling pickup, cleaning, copier support, and other office upkeep needs
• Provides administrative support to the Operations team, including but not limited to data entry, pulling reports, formatting spreadsheets, and copyediting
• Books travel and accommodations for staff travel
• Provides additional support company wide, as needed, including events planning logistics and support

Skills

• Demonstrated ability to conduct routine and daily activities with utmost professionalism and integrity.
• Excellent organizational and communication skills.
• Ability to work effectively with people at all levels of the organization including: staff, consultants, colleagues, volunteers, members/constituents, and the general public. Must be confident, outgoing, courteous, and professional in all written and verbal communications.
• Must have strong personal work ethic and ability to organize time and manage diverse activities.
• Consistently demonstrate common sense, flexibility, and teamwork. Must be able to adapt or modify plans, timelines, or processes in response to changing circumstances.

To Apply

Please apply via our website and be sure to include all requested materials. No phone calls, please.