Head Start Senior Grants Support Specialist, Office of Grants Management

  • BCT Partners
  • Boston, MA
  • Jun 03, 2021
Full time Administrative Compliance Financial Finance

Job Description

Senior Grants Support Specialists provide ongoing, prompt and accurate fiscal assistance to Head Start (HS) and Early Head Start (EHS) grantees and contribute to Federal staff’s delivery of high-quality grants management services that support grantee compliance and performance improvement. This includes preparing and tracking grants through review and funding processes, monitoring receipt and accuracy of grant documents, monitoring, evaluating and resolving grant issues, and preparing grant closeouts.  These activities may also include review and analysis of grantee financial reports, waiver requests, applications related to facility needs, and providing regulatory and fiscal policy guidance to HS & EHS grantees. Though this position does not directly supervise staff, the Senior Grants Support Specialists are expected to take leadership roles in managing projects and overseeing the work of others, as needed.  Key Responsibilities[1]:

  • Design activities to ensure complete, timely review of grant applications, review and respond to client fiscal team requests including finalizing memos, decision letters, and maintaining tracking databases; perform basic review of audit reports, financial statements and budget worksheets
  • Perform fiscal analysis of Federal financial reports; assist in tracking the overall fiscal/budget plan, financial reports and timelines; track certified grants and monitor funding levels
  • Receive and review all grantee financial reports for assigned projects; use appropriate resources to verify accuracy and grantee compliance with Federal grant award terms and conditions
  • Research, as needed, statutes, legislation, regulations and directives that govern the financial aspects of government grant-funded programs, identifying trends and tasks to communicate with the broader team
  • Support official grant file maintenance of new and continuation grants for current and all prior years, in accordance with the grant administration manual, until grants are closed out
  • Review grantee annual financial audits to determine each organization’s financial stability, report on findings, current ratio, revenue verses expenditures analyses, and any depreciation
  • Monitor OHS Risk Management and prepare information for executive review on grantees identified as having issues
  • Support, as requested, the evaluation, tracking and resolution of grantee applications to purchase, construct and/or complete major facilities renovations
  • Maintain the official facilities files and data tracking systems that record the amount of Federal Interest in facilities purchased, renovated, or constructed with Head Start grant funds
  • Routinely monitor grantee data management systems, including financial, property and reporting; analyze data for reconciliation and anomalies, report anomalies and trends monthly to financial staff; track and report carry-over-balances to program and financial staff
  • In coordination with the Program Manager, provide leadership support and coaching to fellow Grant Support team members.

Perform other reasonable tasks as assigned by management in support of BCT’s goals and objectives.Experience, Knowledge, Skills & Abilities:

  • Bachelor’s Degree from an accredited university or college, with a preference for a degree in accounting, business management, or a related field
  • Background and training in accounting and/or financial management, including audit resolution activities
  • At least 7 years’ experience related to federal discretionary grants management non-profit or for-profit financial management, and regulatory compliance monitoring and oversight
  • Knowledge and experience with the administration of discretionary grants is required; experience with Head Start/Early Head Start program grants desired
  • Understanding of the special populations served by Regions XI (American Indian and Alaska Native/AIAN) and XII (Migrant and Seasonal Head Start/MSHS) desired for those supporting these grantees
  • Proven ability to clearly and effectively communicate when speaking and in writing, ask questions and be open to the input and decisions of others
  • Experience aggregating, analyzing, charting, graphing and reporting on and presenting data gathered from multiple sources
  • Strong organizational, administrative and project coordination skills, with the ability to exercise sound judgment and effectively manage multiple priorities
  • Strong interpersonal skills, with the proven ability to collaborate and build relationships with staff, clients, remote colleagues and supervisors, and others 
  • Able to, both independently and collaboratively, solve problems, make decisions and support change.
  • Computer, Internet and general proficiency with Microsoft Outlook, Word, Access and PowerPoint; advanced knowledge and experience with Microsoft Excel is required
  • Experience with Head Start Enterprise System (HSES), Head Start Funds Planning System (HSFPS), Office of Head Start Aligned Monitoring System (IT-AMS), GrantSolutions and Payment Management System (PMS) is a plus

BCT Partners’ mission is to provide insights about diverse people that lead to equity.
We are a national, multi-disciplinary consulting firm that delivers a full range of research, consulting, training, technology, and analytics services. BCT works with government agencies, corporations, nonprofit organizations, educational institutions and foundations, and is one of the leading firms in the country with expertise in the following markets: housing and community development, economic development, workforce development, children and families, health, education, and diversity, equity & inclusion.
We invite and welcome to our team people who share our values and goals; those with a passion for making the world a better place, who see strength in our diversity, seek equal opportunity for all communities and are motivated to create a more equitable and just society.  We appreciate the knowledge, abilities, and ideas of each individual and embrace his/her/their positive contributions to our collaborative and dynamic work environment.
Our Clients
The Office of Grants Management (OGM) directly administers, manages, provides financial stewardship, and technical guidance to more than 60 program and regional offices of the U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF) for discretionary, mandatory grants, and cooperative agreements; OGM also performs audit resolution.
Nationally, ACF is comprised of twelve regional offices responsible for awarding grants, monitoring performance, and providing technical assistance to nearly 1,600 Head Start grantees. These programs receive annual grant (refunding) awards and may receive supplemental awards. OGM/School Readiness Grants Management staff provide financial and policy guidance to Head Start grantees. [1] Job descriptions serve to provide guidance and information regarding position responsibilities and job expectations.  BCT Partners reserves the right, where permitted by law, to modify position responsibilities, sometimes without notice or written updates to the job description documents. 
 BCT Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, military and or/ veteran status, or any other Federal or State legally protected class. BCT Partners will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at careers@bctpartners.com. We appreciate the diversity of our communities and invite all who are interested to apply.

For more information regarding BCT Partners' commitment to equal employment opportunity and affirmative action please click here: www.bctpartners.com/eeoaa