Multnomah County Dept. of Community Justice
Portland, Oregon
Are you a team player who wants to be the heart of an organization that positively contributes to the community and is recognized as a national leader in both adult and juvenile community justice?
Do you excel at customer service and enjoy providing clerical and administrative support?
Are you a dependable administrative professional skilled in effective multitasking?
Are you looking for meaningful work that has personal and professional purpose?
If you said “yes’ to these questions, we’d like you to join our team as an Office Assistant 2 with the Department of Community Justice Adult Services Division!
As an Office Assistant 2, the customer service and administrative support you provide will be critical to the success of encouraging positive behaviors to reduce the recurrence of crime. You are the first point of contact for clients and guests. You may have contact with individuals with mental health crises, who are on parole, probation, or post-prison supervision, crime victims, law enforcement agencies, and the general public.
We expect to fill multiple roles in various locations throughout the Portland metropolitan area. You may be required to travel to other DCJ’s offices for coverage with short notice. Here's where our current vacancies are located:
Mead Building @ 421 SW 5th Ave, Portland, OR 97204
DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233
Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204
The Department of Community Justice is looking for Administrative Professionals who can demonstrate expertise in the following areas:
Reception
Excellent Communication Skills
Customer-focused
Teamwork
Prioritization and Multitasking
Data Entry
Data Searches
Active and Engaged Listening
Reliability and flexibility
Workforce Equity: At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
DEPARTMENT OF COMMUNITY JUSTICE:
Vision ~ Community Safety through Positive Change
The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.
More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj .
The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .
TO QUALIFY:
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
Equivalent to the completion of the twelfth grade; AND
Two years of general office support or customer service experience dealing directly with the public;
Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
Preferred Qualifications/Transferable Skills*:
You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
2 or more years of administrative, clerical, or customer service experience in a criminal justice agency;
Experience giving instructions, answering questions, and talking with clients and the general public under difficult and stressful conditions;
Flexibility and the ability to work cooperatively with diverse work groups;
Experience navigating multiple systems, including Microsoft Office (i.e., Outlook, Word, and Excel) and/or Google Workspace (i.e., Docs, Sheets, and Forms);
2 or more years experience performing data entry (Law Enforcement Databases preferred) and preparing written materials in a timely manner and free of errors;
Ability to interpret, communicate, and apply policies and procedures.
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position . Be sure to describe any transferable skills on your application and clearly explain how they apply to this position .
SCREENING AND EVALUATION:
The Application Packet:
Please be sure to provide the materials below in your application submission:
Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.
Attached Resume (optional): Please be sure your resume includes the following for each experience (paid or unpaid): name of employer, location, dates of employment, your title, and a brief summary of your responsibilities.
Cover Letter (optional): Please explain why you are applying for this position and describe your experience in a public safety setting or in a human services setting.
The Selection Process: For details about how we typically screen applications, review our overview of the selection process page . We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications
A phone screen, oral exam, written exam, or an application review may be used to identify the most qualified candidates
Consideration of top candidates/Interviews
Background Investigation/Fingerprinting
ADDITIONAL INFORMATION:
Type of Position: This represented position is eligible for overtime and represented by Local 88 AFSCME AFL-CIO union.
FLSA: Non-Exempt
Schedule: Monday - Friday, 40 hours per week
Location: This position is designated as onsite and not eligible for telework. We have openings at the following locations:
Mead Building @ 421 SW 5th Ave, Portland, OR 97204
DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233
Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:
Health insurance (medical, dental, vision, Moda or Kaiser Permanente).
Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
Generous paid leave (vacation, sick, parental, bereavement, military, etc.)
Life insurance, short-term and long-term disability insurance
Robust EAP and wellness programs , including gym discounts and wellness education classes
Access to a free annual TriMet HOP pass
Serving the Public, Even During Disasters
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
Note: This recruitment may be used to fill future regular, temporary, on-call, or limited duration status positions.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Mar 01, 2024
Full time
Are you a team player who wants to be the heart of an organization that positively contributes to the community and is recognized as a national leader in both adult and juvenile community justice?
Do you excel at customer service and enjoy providing clerical and administrative support?
Are you a dependable administrative professional skilled in effective multitasking?
Are you looking for meaningful work that has personal and professional purpose?
If you said “yes’ to these questions, we’d like you to join our team as an Office Assistant 2 with the Department of Community Justice Adult Services Division!
As an Office Assistant 2, the customer service and administrative support you provide will be critical to the success of encouraging positive behaviors to reduce the recurrence of crime. You are the first point of contact for clients and guests. You may have contact with individuals with mental health crises, who are on parole, probation, or post-prison supervision, crime victims, law enforcement agencies, and the general public.
We expect to fill multiple roles in various locations throughout the Portland metropolitan area. You may be required to travel to other DCJ’s offices for coverage with short notice. Here's where our current vacancies are located:
Mead Building @ 421 SW 5th Ave, Portland, OR 97204
DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233
Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204
The Department of Community Justice is looking for Administrative Professionals who can demonstrate expertise in the following areas:
Reception
Excellent Communication Skills
Customer-focused
Teamwork
Prioritization and Multitasking
Data Entry
Data Searches
Active and Engaged Listening
Reliability and flexibility
Workforce Equity: At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.
DEPARTMENT OF COMMUNITY JUSTICE:
Vision ~ Community Safety through Positive Change
The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.
More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj .
The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .
TO QUALIFY:
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
Equivalent to the completion of the twelfth grade; AND
Two years of general office support or customer service experience dealing directly with the public;
Must pass a thorough background investigation which includes, but is not limited to a review of applicant’s criminal, civil, driving, military, educational and employment history prior to employment.
Preferred Qualifications/Transferable Skills*:
You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
2 or more years of administrative, clerical, or customer service experience in a criminal justice agency;
Experience giving instructions, answering questions, and talking with clients and the general public under difficult and stressful conditions;
Flexibility and the ability to work cooperatively with diverse work groups;
Experience navigating multiple systems, including Microsoft Office (i.e., Outlook, Word, and Excel) and/or Google Workspace (i.e., Docs, Sheets, and Forms);
2 or more years experience performing data entry (Law Enforcement Databases preferred) and preparing written materials in a timely manner and free of errors;
Ability to interpret, communicate, and apply policies and procedures.
*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position . Be sure to describe any transferable skills on your application and clearly explain how they apply to this position .
SCREENING AND EVALUATION:
The Application Packet:
Please be sure to provide the materials below in your application submission:
Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.
Attached Resume (optional): Please be sure your resume includes the following for each experience (paid or unpaid): name of employer, location, dates of employment, your title, and a brief summary of your responsibilities.
Cover Letter (optional): Please explain why you are applying for this position and describe your experience in a public safety setting or in a human services setting.
The Selection Process: For details about how we typically screen applications, review our overview of the selection process page . We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications
A phone screen, oral exam, written exam, or an application review may be used to identify the most qualified candidates
Consideration of top candidates/Interviews
Background Investigation/Fingerprinting
ADDITIONAL INFORMATION:
Type of Position: This represented position is eligible for overtime and represented by Local 88 AFSCME AFL-CIO union.
FLSA: Non-Exempt
Schedule: Monday - Friday, 40 hours per week
Location: This position is designated as onsite and not eligible for telework. We have openings at the following locations:
Mead Building @ 421 SW 5th Ave, Portland, OR 97204
DCJ East Campus @ 1245 SE 122nd Ave, Portland, OR 97233
Justice Center @ 1120 SW 3rd Ave, Portland, OR 97204
Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:
Health insurance (medical, dental, vision, Moda or Kaiser Permanente).
Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
Generous paid leave (vacation, sick, parental, bereavement, military, etc.)
Life insurance, short-term and long-term disability insurance
Robust EAP and wellness programs , including gym discounts and wellness education classes
Access to a free annual TriMet HOP pass
Serving the Public, Even During Disasters
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.
Note: This recruitment may be used to fill future regular, temporary, on-call, or limited duration status positions.
Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
The Central Administrative Office of Legal Aid Services of Oregon (LASO) is seeking full-time Executive Administrator. This position is based in Portland and is eligible for partial remote work. Background LASO is a non-profit law firm that represents low-income Oregonians in civil cases. LASO’s eight regional offices serve the general low-income population throughout the state and two specialized statewide programs focus on services to farmworkers and on issues impacting Native Americans. Our Central Administrative office provides administrative oversight and support for those statewide offices. LASO is an effective, high-quality legal services law firm that is committed to advocacy strategies having the broadest possible impact on client community problems. LASO is actively working to build an inclusive organizational culture that centers on racial equity. LASO is committed to recruiting and retaining a diverse workforce and providing a welcoming and culturally responsive environment for our staff and clients. Job Summary We are in search of a highly organized and detail-oriented Executive Administrator to deliver indispensable support to our executive team, overseeing the operations of a prominent statewide non-profit law firm. The ideal candidate will demonstrate excellence in managing the day-to-day administrative activities inherent to a legal environment, all while upholding a steadfast commitment to diversity and justice. A crucial aspect of this role involves maintaining the utmost standards of confidentiality, as mandated by both the Oregon State Bar and relevant laws and regulations. Responsibilities 1. Calendars, Communication and Confidential Information Handling:
Efficiently manage executive calendars, schedules, and appointments.
Facilitate seamless office communication and handle confidential information with discretion.
2. Office Management:
Coordinate travel for executive staff and board members.
Process mail, document checks, and maintain an electronic check log.
Manage office supply inventory, ordering, and demonstrate proficiency in database management.
3. Document Formatting, Presentations, and Executive Financial Duties:
Utilize Microsoft Office suite and Excel for creating reports and presentations.
Assist with formatting issues in documents.
Prepare drafts of internal memos, policies, and other documents.
Assist with payroll tasks and manage office and statewide subscriptions and invoices.
4. Human Resources Support:
Assist in drafting, posting, and developing job postings.
Maintain organized personnel files and coordinate administrative tasks related to HR processes.
Coordinate LASO’s participation in job fairs and recruiting events.
5. Event Coordination:
Create, coordinate, and attend events that elevate LASO’s reputation, morale, and/or development.
6. Board Meetings and Virtual Platforms:
Schedule, email and prepare for general and executive committee board meeting notices, and other associated materials.
Provide transcription services as needed for the recording and creation of meeting minutes.
Qualifications
Proven experience as an Office Administrator or in a similar role.
High level administrative and organizational skills with excellent attention to detail.
Strong organizational and multitasking abilities.
Ability to work collaboratively as part of a team.
Excellent clerical skills including transcription services and file management.
Strong skills with various software programs including Word, Excel, Acrobat Pro and database management.
Excellent written and verbal communication skills. Familiarity with both Zoom and Microsoft Teams platforms.
Good judgment, ability to handle stress, and initiative.
Demonstrated ability to troubleshoot problems and provide solutions for streamlined processes.
Demonstrated commitment to justice for low-income communities.
Demonstrated commitment to anti-bias principles, cultural competency and addressing systemic racism and other forms of oppression.
Salary/ Benefits Compensation is based on a 35-hour work week. Salary range is $55,200 – 61,200 for 0-5 years' experience; $62,400 - 67,200 for 6-10 years’ experience; and $68,400 - $79,200 for 11-30 years' experience annually; salaries are determined by relevant work experience. An additional $4,300 to $5,700 annually for bilingual ability, depending on proficiency. Full benefits package including individual and family health, vision, and dental insurance coverage; 6% employer retirement contribution; generous paid holidays, vacation, and sick leave; and up to $2000 for moving expenses. Closing Date Review of resumes to begin 03/18/2024. Applications will be accepted until position is filled. Applications Send resume, references, and letter of interest by email to: Jeremy Aliason Legal Aid Services of Oregon 520 SW Sixth Avenue, Suite 1130 Portland, OR 97204 Centraljobs@lasoregon.org Supplemental question Please provide a written response to the following question and submit it as part of your application materials. Limit response to 500 words. LASO is committed to achieving justice for the low-income communities of Oregon. Our client communities include people of color, farmworkers, LGBTQ+ people, immigrants, seniors, people with lived experiences of homelessness, veterans, people with disabilities, and people from other underrepresented groups. It is essential to our mission that we also work to create an inclusive and respectful workplace environment in which differences are acknowledged and valued. How do you think your personal background or experiences, professional or otherwise, have prepared you to: (1) serve our diverse client communities effectively, (2) work effectively with colleagues from backgrounds different than your own, (3) acknowledge the systemic barriers that our clients face, and (4) contribute to our efforts to achieve racial justice? Feel free to provide examples and apply various aspects of your life and personal experiences in your response. We celebrate diversity. LASO is committed to being an organization that reflects the communities we serve and is diverse in race, color, national origin, sex, age, religion, marital status, veteran status, sexual orientation, gender identity, ancestry, national origin, or sensory, mental and physical abilities, work background, experience and education. We believe that the outcome of such diversity is our greatest strength and a matter of basic human fairness. It is to this end that we strongly encourage applications from people of color and people from any other underrepresented and historically marginalized group to apply for this position.
Feb 23, 2024
Full time
The Central Administrative Office of Legal Aid Services of Oregon (LASO) is seeking full-time Executive Administrator. This position is based in Portland and is eligible for partial remote work. Background LASO is a non-profit law firm that represents low-income Oregonians in civil cases. LASO’s eight regional offices serve the general low-income population throughout the state and two specialized statewide programs focus on services to farmworkers and on issues impacting Native Americans. Our Central Administrative office provides administrative oversight and support for those statewide offices. LASO is an effective, high-quality legal services law firm that is committed to advocacy strategies having the broadest possible impact on client community problems. LASO is actively working to build an inclusive organizational culture that centers on racial equity. LASO is committed to recruiting and retaining a diverse workforce and providing a welcoming and culturally responsive environment for our staff and clients. Job Summary We are in search of a highly organized and detail-oriented Executive Administrator to deliver indispensable support to our executive team, overseeing the operations of a prominent statewide non-profit law firm. The ideal candidate will demonstrate excellence in managing the day-to-day administrative activities inherent to a legal environment, all while upholding a steadfast commitment to diversity and justice. A crucial aspect of this role involves maintaining the utmost standards of confidentiality, as mandated by both the Oregon State Bar and relevant laws and regulations. Responsibilities 1. Calendars, Communication and Confidential Information Handling:
Efficiently manage executive calendars, schedules, and appointments.
Facilitate seamless office communication and handle confidential information with discretion.
2. Office Management:
Coordinate travel for executive staff and board members.
Process mail, document checks, and maintain an electronic check log.
Manage office supply inventory, ordering, and demonstrate proficiency in database management.
3. Document Formatting, Presentations, and Executive Financial Duties:
Utilize Microsoft Office suite and Excel for creating reports and presentations.
Assist with formatting issues in documents.
Prepare drafts of internal memos, policies, and other documents.
Assist with payroll tasks and manage office and statewide subscriptions and invoices.
4. Human Resources Support:
Assist in drafting, posting, and developing job postings.
Maintain organized personnel files and coordinate administrative tasks related to HR processes.
Coordinate LASO’s participation in job fairs and recruiting events.
5. Event Coordination:
Create, coordinate, and attend events that elevate LASO’s reputation, morale, and/or development.
6. Board Meetings and Virtual Platforms:
Schedule, email and prepare for general and executive committee board meeting notices, and other associated materials.
Provide transcription services as needed for the recording and creation of meeting minutes.
Qualifications
Proven experience as an Office Administrator or in a similar role.
High level administrative and organizational skills with excellent attention to detail.
Strong organizational and multitasking abilities.
Ability to work collaboratively as part of a team.
Excellent clerical skills including transcription services and file management.
Strong skills with various software programs including Word, Excel, Acrobat Pro and database management.
Excellent written and verbal communication skills. Familiarity with both Zoom and Microsoft Teams platforms.
Good judgment, ability to handle stress, and initiative.
Demonstrated ability to troubleshoot problems and provide solutions for streamlined processes.
Demonstrated commitment to justice for low-income communities.
Demonstrated commitment to anti-bias principles, cultural competency and addressing systemic racism and other forms of oppression.
Salary/ Benefits Compensation is based on a 35-hour work week. Salary range is $55,200 – 61,200 for 0-5 years' experience; $62,400 - 67,200 for 6-10 years’ experience; and $68,400 - $79,200 for 11-30 years' experience annually; salaries are determined by relevant work experience. An additional $4,300 to $5,700 annually for bilingual ability, depending on proficiency. Full benefits package including individual and family health, vision, and dental insurance coverage; 6% employer retirement contribution; generous paid holidays, vacation, and sick leave; and up to $2000 for moving expenses. Closing Date Review of resumes to begin 03/18/2024. Applications will be accepted until position is filled. Applications Send resume, references, and letter of interest by email to: Jeremy Aliason Legal Aid Services of Oregon 520 SW Sixth Avenue, Suite 1130 Portland, OR 97204 Centraljobs@lasoregon.org Supplemental question Please provide a written response to the following question and submit it as part of your application materials. Limit response to 500 words. LASO is committed to achieving justice for the low-income communities of Oregon. Our client communities include people of color, farmworkers, LGBTQ+ people, immigrants, seniors, people with lived experiences of homelessness, veterans, people with disabilities, and people from other underrepresented groups. It is essential to our mission that we also work to create an inclusive and respectful workplace environment in which differences are acknowledged and valued. How do you think your personal background or experiences, professional or otherwise, have prepared you to: (1) serve our diverse client communities effectively, (2) work effectively with colleagues from backgrounds different than your own, (3) acknowledge the systemic barriers that our clients face, and (4) contribute to our efforts to achieve racial justice? Feel free to provide examples and apply various aspects of your life and personal experiences in your response. We celebrate diversity. LASO is committed to being an organization that reflects the communities we serve and is diverse in race, color, national origin, sex, age, religion, marital status, veteran status, sexual orientation, gender identity, ancestry, national origin, or sensory, mental and physical abilities, work background, experience and education. We believe that the outcome of such diversity is our greatest strength and a matter of basic human fairness. It is to this end that we strongly encourage applications from people of color and people from any other underrepresented and historically marginalized group to apply for this position.
League of Conservation Voters
Washington, DC, eligible for remote work up to 4 days a week.
Title: Administrative Associate to the President’s Office Department: Executive Office Status: Non-Exempt Reports to: Chief of Staff Positions Reporting to this Position: None Location: Washington, DC, eligible for remote work up to 4 days a week. Travel Requirements: Up to 10% Union Position: No Job Classification Level: A Salary Range (depending on experience) : $58,000 – $73,000 (effective April 1, 2024)
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate to the President’s Office who will provide administrative support to the Chief of Staff and overall support for the functioning and culture-building efforts of the President’s Office. This position includes frequent interfacing with the Executive Team, senior staff, and external partners, including on occasion board members. We are seeking an exceptionally organized and efficient individual with high attention to detail who also thinks holistically about the needs and expectations of the President’s Office. The ideal candidate is creative, self-driven, organized and committed to centering racial justice and equity (RJE) in our work. The candidate must possess a high level of trust and integrity as they will handle confidential and sensitive information. LCV staff are mission-driven, motivated, and strive to lead with our values of accountability, anti-racism, community, innovation, learning, and sustainability.
Responsibilities:
Administration
Assist the Chief of Staff with administrative tasks, scheduling support, writing, travel logistics, reimbursements and expense reports, as needed.
Support the Chief of Staff in the development and execution of weekly full-staff meetings including topic development, collection of weekly departmental updates, confirmation of presenters, coordination with interpreters, and preparing announcements of arriving and departing staff.
Provide logistical and in-person support for bi-annual executive team retreats, quarterly board meetings, and annual full staff retreat including: ordering and receiving food and supplies, preparing materials, coordinating the setting up and cleaning of physical space.
Provide logistical support for virtual and in-person meetings, and lead note-taking and disseminating follow-ups in several regularly occurring meetings, including confidential executive team and occasional board-related meetings.
Archive all department wide materials and documents and ensure files are retained consistent with organizational policy, including appropriate use of Google Drive and organizational network drive.
Contribute to the team with other projects and duties as assigned.
Travel up to 10% including staff retreats, meetings, occasional board meetings/retreats, conferences and professional development opportunities, as needed.
Conduct in-office responsibilities from LCV’s Washington D.C. office on average one day per week, including occasional in-person check-ins, meetings, and logistical support.
Team Culture
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work.
Support efforts to build community and foster enjoyment of in-person work for the DC office.
Help foster a culture of inclusivity, community, collaboration, and trust, including providing opportunities to staff to build relationships across the organization and with the President’s Office.
Budget/Finance Support
Work with the Chief of Staff to review and track the executive budget, including around any confidential issues. Track President’s Office spending for LCV and related entities by processing all incoming invoices.
Work with the Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Support the creation and tracking of contracts with consultants and other vendors, as needed, for the President’s Office.
Qualifications:
Work Experience: Required – At least 1 year of experience in administrative support for a team. Preferred – Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign. Experience working on organizational culture and/or community building.
Skills: Required – Highly attentive to details and able to take ownership of routine tasks. Excellent written and oral communications skills, and proficient in word processing, spreadsheets and databases. Adept at maintaining systems for easy access to information and data. Extremely well organized; high level of integrity and ability to manage confidential information; solid judgment; self-starter, critical thinking skills; a sense of teamwork and ability to foster community; works well in a fast-paced environment; ability to handle multiple tasks; plans ahead and can see the big picture;. Preferred – Experience with Zoom and Google Suite.
Cultural Competence: Shares LCV’s commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The person in this position frequently communicates with external partners and board members and must be able to exchange accurate information. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate to the President’s Office” in the subject line by February 27, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Feb 06, 2024
Full time
Title: Administrative Associate to the President’s Office Department: Executive Office Status: Non-Exempt Reports to: Chief of Staff Positions Reporting to this Position: None Location: Washington, DC, eligible for remote work up to 4 days a week. Travel Requirements: Up to 10% Union Position: No Job Classification Level: A Salary Range (depending on experience) : $58,000 – $73,000 (effective April 1, 2024)
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate to the President’s Office who will provide administrative support to the Chief of Staff and overall support for the functioning and culture-building efforts of the President’s Office. This position includes frequent interfacing with the Executive Team, senior staff, and external partners, including on occasion board members. We are seeking an exceptionally organized and efficient individual with high attention to detail who also thinks holistically about the needs and expectations of the President’s Office. The ideal candidate is creative, self-driven, organized and committed to centering racial justice and equity (RJE) in our work. The candidate must possess a high level of trust and integrity as they will handle confidential and sensitive information. LCV staff are mission-driven, motivated, and strive to lead with our values of accountability, anti-racism, community, innovation, learning, and sustainability.
Responsibilities:
Administration
Assist the Chief of Staff with administrative tasks, scheduling support, writing, travel logistics, reimbursements and expense reports, as needed.
Support the Chief of Staff in the development and execution of weekly full-staff meetings including topic development, collection of weekly departmental updates, confirmation of presenters, coordination with interpreters, and preparing announcements of arriving and departing staff.
Provide logistical and in-person support for bi-annual executive team retreats, quarterly board meetings, and annual full staff retreat including: ordering and receiving food and supplies, preparing materials, coordinating the setting up and cleaning of physical space.
Provide logistical support for virtual and in-person meetings, and lead note-taking and disseminating follow-ups in several regularly occurring meetings, including confidential executive team and occasional board-related meetings.
Archive all department wide materials and documents and ensure files are retained consistent with organizational policy, including appropriate use of Google Drive and organizational network drive.
Contribute to the team with other projects and duties as assigned.
Travel up to 10% including staff retreats, meetings, occasional board meetings/retreats, conferences and professional development opportunities, as needed.
Conduct in-office responsibilities from LCV’s Washington D.C. office on average one day per week, including occasional in-person check-ins, meetings, and logistical support.
Team Culture
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work.
Support efforts to build community and foster enjoyment of in-person work for the DC office.
Help foster a culture of inclusivity, community, collaboration, and trust, including providing opportunities to staff to build relationships across the organization and with the President’s Office.
Budget/Finance Support
Work with the Chief of Staff to review and track the executive budget, including around any confidential issues. Track President’s Office spending for LCV and related entities by processing all incoming invoices.
Work with the Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Support the creation and tracking of contracts with consultants and other vendors, as needed, for the President’s Office.
Qualifications:
Work Experience: Required – At least 1 year of experience in administrative support for a team. Preferred – Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign. Experience working on organizational culture and/or community building.
Skills: Required – Highly attentive to details and able to take ownership of routine tasks. Excellent written and oral communications skills, and proficient in word processing, spreadsheets and databases. Adept at maintaining systems for easy access to information and data. Extremely well organized; high level of integrity and ability to manage confidential information; solid judgment; self-starter, critical thinking skills; a sense of teamwork and ability to foster community; works well in a fast-paced environment; ability to handle multiple tasks; plans ahead and can see the big picture;. Preferred – Experience with Zoom and Google Suite.
Cultural Competence: Shares LCV’s commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The person in this position frequently communicates with external partners and board members and must be able to exchange accurate information. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate to the President’s Office” in the subject line by February 27, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
UC Berkeley Labor Center
2521 Channing Way, Berkeley, CA 94720
Job Title: Program Coordinator (4722C), UC Berkeley Labor Center - #61425
Job ID: 61425
Location: Main Campus-Berkeley
Full/Part Time: Full Time
Salary Range: $28.44 (step 1.0) - $37.28 (step 13.0)
About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The UC Berkeley Labor Center conducts research and education on issues related to labor and employment. The Labor Center’s curricula and leadership training serve to educate a diverse new generation of labor leaders. The Labor Center carries out policy relevant research on topics such as job quality and workforce development, and works with unions, policymakers and other stakeholders to develop innovative policy perspectives and programs. The Labor Center provides an important source of research and information on unions and the changing workforce for students, scholars, policymakers and the public. This position offers an exciting opportunity to be part of a high-impact, high-visibility organization and to work with a nationally-recognized team of researchers, policy analysts, and educators.
Application Review Date
The First Review Date for this job is: November 27, 2023
Responsibilities
Labor Center Organizing and Training Programs
Day-to-day operations of Labor Center Organizing and Training Programs. Within the parameters set by the Program Director/Leads. This work entails:
Contributes to the development of the overall program for Labor Center Organizing and Training Programs, with support from Program Director(s).
Develop the logistics work plan for the execution of Internship Programs.
Ensures the work plan is being executed well.
Outreach:
With direction from Program Directors(s)/Lead(s), develops outreach plans to identify union, worker and community organizing groups whose members and future members will benefit from participation in our trainings.
Contributes to do outreach to sites with director from program director.
Under the direction of the Program Directors(s)/Lead(s), communicates with external partners about the why and how of our organizing and negotiations online courses.
Recruits and coordinates alumni participation in application process.
Ensures the internship sites are aware of and compliant with University guidelines.
Curriculum + Program Development:
Works with program lead to collect curriculum.
Under the direction of the Program Directors(s)/Lead(s), coordinates with external program facilitators, as appropriate.
Under the direction of the Program Directors(s)/Lead(s), conducts community building exercises and discussions about expectations of students, host sites, and mentors.
Supports the evaluation of program at its conclusion.
Leadership Development Programs & Events – Outreach
Under general supervision, (and in conjunction with Labor Center Communications Coordinator and others) develops database to be used in program/event outreach; outreach materials; and uploads material online.
Contributes to the outreach strategy for program advertisement with direction and guidance from Program Directors/Leads.
Creates applications for applicable programs and responds to questions regarding the application process and program logistics.
Implements applicant tracking and reporting programs.
Supports program communication needs.
Leadership Development Programs & Events - Logistical Work
Supports development of project plans and ensures timelines and budgets are adhered to per the project plan.
Works with program presenters to ensure their materials are reproduced for participants and the presenters’ equipment needs are satisfied.
Provides logistical support to external and internal presenters, facilitators, and stakeholders.
Ensures program in-person and virtual presentations are fully supported the day of the program.
Leadership Development Programs & Events - Program Evaluation and Reporting
Under the direction of the Program Directors(s)/Lead(s), develops program participants’ evaluation forms, and program tracking and reporting processes.
Supports wrap up and evaluation of programs.
Documents changes for the next program based on evaluations.
Supports documentation, development, and delivery of program and grant reports.
Leadership Development Programs & Events - Administrative Support
Documents administrative processes for the successful execution of programs, grants, events and initiatives.
Identifies areas for improvement, propose solutions and supports implementation.
Coordinates events and ensures basic program logistics (e.g. site management; food; materials) are taken care of.
Collaborates with other program assistants to provide administrative support to the Labor Center programs.
Other administrative duties as assigned include recruiting, training, and supervising work-study students to complete some of the above tasks.
Required Qualifications
Solid knowledge of Microsoft office suite including excel and Word and software.
Solid knowledge of and comfort with online training tools such as Zoom and Teams, including breakout rooms, large meeting and webinar formats.
Solid communication and interpersonal skills to communicate effectively with all levels of staff and external constituencies, both verbal and in writing.
Solid organizational skills and ability to work within demanding timeframes/time management skills.
Ability to manage competing deadlines and attention to high levels of detail and accuracy.
Ability to design (in close supervision with Labor Center leadership) a new project.
Ability to manage a project including assessing when to make adjustments as the project is underway.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Demonstrated experience in event planning and coordination.
Ability to provide audio visual support and troubleshoot moderate technical issues related to event production, staging, etc.), including Zoom.
Ability to follow directions and work with little supervision in a fast-paced environment with shifting priorities.
Excellent customer service orientation, initiative, and follow-up.
Ability to interact with a diverse population in a dynamic work environment.
Ability to listen and incorporate feedback from Labor Center program/project Leads.
Fluent in Spanish.
At least 3 years in a similar support position to executive level staff.
Education/Training
High school diploma and/or equivalent experience/training.
Preferred Qualifications
Interest in labor issues and workforce development, program development, and social and economic justice.
Working knowledge of common campus-specific application programs.
Understanding of the work and activities of labor research and education organizations such as the Labor Center, and of the organized labor and community constituencies served by the Labor Center.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $28.44 (step 1.0) - $37.28 (step 13.0):
This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
This position is non-exempt and paid bi-weekly.
How to Apply
To apply, please submit your resume and cover letter.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
Nov 16, 2023
Full time
Job Title: Program Coordinator (4722C), UC Berkeley Labor Center - #61425
Job ID: 61425
Location: Main Campus-Berkeley
Full/Part Time: Full Time
Salary Range: $28.44 (step 1.0) - $37.28 (step 13.0)
About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The UC Berkeley Labor Center conducts research and education on issues related to labor and employment. The Labor Center’s curricula and leadership training serve to educate a diverse new generation of labor leaders. The Labor Center carries out policy relevant research on topics such as job quality and workforce development, and works with unions, policymakers and other stakeholders to develop innovative policy perspectives and programs. The Labor Center provides an important source of research and information on unions and the changing workforce for students, scholars, policymakers and the public. This position offers an exciting opportunity to be part of a high-impact, high-visibility organization and to work with a nationally-recognized team of researchers, policy analysts, and educators.
Application Review Date
The First Review Date for this job is: November 27, 2023
Responsibilities
Labor Center Organizing and Training Programs
Day-to-day operations of Labor Center Organizing and Training Programs. Within the parameters set by the Program Director/Leads. This work entails:
Contributes to the development of the overall program for Labor Center Organizing and Training Programs, with support from Program Director(s).
Develop the logistics work plan for the execution of Internship Programs.
Ensures the work plan is being executed well.
Outreach:
With direction from Program Directors(s)/Lead(s), develops outreach plans to identify union, worker and community organizing groups whose members and future members will benefit from participation in our trainings.
Contributes to do outreach to sites with director from program director.
Under the direction of the Program Directors(s)/Lead(s), communicates with external partners about the why and how of our organizing and negotiations online courses.
Recruits and coordinates alumni participation in application process.
Ensures the internship sites are aware of and compliant with University guidelines.
Curriculum + Program Development:
Works with program lead to collect curriculum.
Under the direction of the Program Directors(s)/Lead(s), coordinates with external program facilitators, as appropriate.
Under the direction of the Program Directors(s)/Lead(s), conducts community building exercises and discussions about expectations of students, host sites, and mentors.
Supports the evaluation of program at its conclusion.
Leadership Development Programs & Events – Outreach
Under general supervision, (and in conjunction with Labor Center Communications Coordinator and others) develops database to be used in program/event outreach; outreach materials; and uploads material online.
Contributes to the outreach strategy for program advertisement with direction and guidance from Program Directors/Leads.
Creates applications for applicable programs and responds to questions regarding the application process and program logistics.
Implements applicant tracking and reporting programs.
Supports program communication needs.
Leadership Development Programs & Events - Logistical Work
Supports development of project plans and ensures timelines and budgets are adhered to per the project plan.
Works with program presenters to ensure their materials are reproduced for participants and the presenters’ equipment needs are satisfied.
Provides logistical support to external and internal presenters, facilitators, and stakeholders.
Ensures program in-person and virtual presentations are fully supported the day of the program.
Leadership Development Programs & Events - Program Evaluation and Reporting
Under the direction of the Program Directors(s)/Lead(s), develops program participants’ evaluation forms, and program tracking and reporting processes.
Supports wrap up and evaluation of programs.
Documents changes for the next program based on evaluations.
Supports documentation, development, and delivery of program and grant reports.
Leadership Development Programs & Events - Administrative Support
Documents administrative processes for the successful execution of programs, grants, events and initiatives.
Identifies areas for improvement, propose solutions and supports implementation.
Coordinates events and ensures basic program logistics (e.g. site management; food; materials) are taken care of.
Collaborates with other program assistants to provide administrative support to the Labor Center programs.
Other administrative duties as assigned include recruiting, training, and supervising work-study students to complete some of the above tasks.
Required Qualifications
Solid knowledge of Microsoft office suite including excel and Word and software.
Solid knowledge of and comfort with online training tools such as Zoom and Teams, including breakout rooms, large meeting and webinar formats.
Solid communication and interpersonal skills to communicate effectively with all levels of staff and external constituencies, both verbal and in writing.
Solid organizational skills and ability to work within demanding timeframes/time management skills.
Ability to manage competing deadlines and attention to high levels of detail and accuracy.
Ability to design (in close supervision with Labor Center leadership) a new project.
Ability to manage a project including assessing when to make adjustments as the project is underway.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Demonstrated experience in event planning and coordination.
Ability to provide audio visual support and troubleshoot moderate technical issues related to event production, staging, etc.), including Zoom.
Ability to follow directions and work with little supervision in a fast-paced environment with shifting priorities.
Excellent customer service orientation, initiative, and follow-up.
Ability to interact with a diverse population in a dynamic work environment.
Ability to listen and incorporate feedback from Labor Center program/project Leads.
Fluent in Spanish.
At least 3 years in a similar support position to executive level staff.
Education/Training
High school diploma and/or equivalent experience/training.
Preferred Qualifications
Interest in labor issues and workforce development, program development, and social and economic justice.
Working knowledge of common campus-specific application programs.
Understanding of the work and activities of labor research and education organizations such as the Labor Center, and of the organized labor and community constituencies served by the Labor Center.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $28.44 (step 1.0) - $37.28 (step 13.0):
This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
This position is non-exempt and paid bi-weekly.
How to Apply
To apply, please submit your resume and cover letter.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
Clark College
1933 Fort Vancouver Way Vancouver, Washington, 98663
Clark College is currently accepting applications for a full-time, 12-month, administrative exempt Risk Manager position in the Human Resources department. The Risk Manager is an integral part of the College’s effort to provide a safe and healthy environment across all locations. The position is a collaborative member of the Labor and Compliance team which also includes Employee Development, Environmental Health and Safety, Records Coordination, and Labor Relations. Under the direction of the Director of Labor and Compliance, the Risk Manager assesses, tracks, and monitors potential risks to protect the College from exposure that could have adverse consequences to the College’s operations. Functions also include, but are not limited to, related administrative policies and procedures, insurance liability, clinical affiliation agreements, workers compensation, and helping implement the College’s contract approval process. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
Position Responsibilities
Participates with others on loss prevention and control efforts identifying and analyzing potential exposure to loss; develops related goals and other program performance expectations.
Implements alternative risk management and mitigation techniques, strategies, and measures.
Participates in, and may direct, the development of new programs, initiatives, and incentives to reduce and mitigate risk.
Participates in contract review, MOU and other agreement processes for the College to ensure minimization of risk. Helps college administrators to develop, negotiate, and review contracts using the College’s Contract Review and Approval Process. Reviews clinical affiliation agreements with hospitals, clinics, and other provider agencies that programs have negotiated.
Participates in the development of the program budget and monitors performance against funding and expense requirements.
Serves as a liaison to College departments regarding risk factors and workers’ compensation.
Assists with the investigation, administration, and adjudication of tort claims filed against the College; contributes to the formulation of findings and makes recommendations for action and adjudication of claims for approval by the College.
Coordinates with the College’s liability insurance carrier to obtain certificates of coverage and to assess risk and liability exposures. Ensures the renewal and payment of insurance premiums in accordance with college policies and executive leadership approval. Conducts internal insurance claims investigations. Analyzes and advises on the College’s insurance coverage.
Ensures College’s risk management efforts are in compliance with existing laws and College policies and procedures.
Builds College-wide support and visibility for risk management and general loss control programs and initiatives.
Provides ongoing training and communication to College employees to ensure compliance and reduce risk.
Accumulates and analyzes data and develops comprehensive reports related to the risk management program.
Serves on a variety of related internal committees and/or task forces.
Conducts periodic risk prevention audits of the College assets, workers compensation program, and other liabilities within the scope of position responsibilities.
Makes recommendations to administration on reducing risk at the College.
Manages driver’s authorization program; ensures requirements are communicated to College faculty, staff, and volunteers.
Creates and maintains complete, accessible, and auditable files and records of work.
Participates in disaster recovery and emergency planning for the College in conjunction with administration and the College’s Environmental Health and Safety Manager and Emergency Planning Specialist.
Communicates with the College’s Assistant Attorney General and other government agencies as necessary on risk related matters.
Assists in the revision of relevant sections of the Washington State Administrative Code, when necessary.
Represents the College at regional, state and national meetings, as appropriate.
Develops and administers an Enterprise Management Program for the College.
Works primarily in-person and on campus. This is not a remote work position.
Perform related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS:
Associate’s degree in a related field (ex: risk management, human resources, public or business administration, or paralegal) AND three (3) years of comparable professional work experience OR equivalent related education/work experience.
A strong background in research, writing, and analyzing and understanding complex data, policies, and laws.
Experience working with risk management, public records, liability insurance, contracts, policies and procedures, and workers compensation claims.
KNOWLEDGE AND SKILLS:
Risk management principles and practices.
Legal processes and procedures.
Insurance underwriting principles and practices.
Applicable Federal, State, and local laws, rules, and regulations.
Public administration principles.
Developing and managing risk management programs and policies.
Generating and implementing risk management techniques.
Investigating and assessing claims, including workers compensation.
Preparing and maintaining records.
Preparing and communicating complex and detailed reports and information.
Handling multiple priorities simultaneously.
Utilizing computer technology for communication, data gathering, research, analysis, and reporting, including spreadsheets and databases.
Communicating effectively through oral and written mediums.
Working with diverse academic, cultural, and ethnic backgrounds of community college students and staff.
Partnering with a diverse group of stakeholders and performing work in culturally relevant ways that prevents implicit bias.
Collaborative decision-making.
Contributing positively to a teamwork environment that is mission and vision oriented.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Supplemental Information
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events
SALARY RANGE: $70,570-$81,712 annually (commensurate with qualifications and experience). Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION PROCESS: Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., November 14, 2023. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources October 24, 2023 23-00111
Nov 02, 2023
Full time
Clark College is currently accepting applications for a full-time, 12-month, administrative exempt Risk Manager position in the Human Resources department. The Risk Manager is an integral part of the College’s effort to provide a safe and healthy environment across all locations. The position is a collaborative member of the Labor and Compliance team which also includes Employee Development, Environmental Health and Safety, Records Coordination, and Labor Relations. Under the direction of the Director of Labor and Compliance, the Risk Manager assesses, tracks, and monitors potential risks to protect the College from exposure that could have adverse consequences to the College’s operations. Functions also include, but are not limited to, related administrative policies and procedures, insurance liability, clinical affiliation agreements, workers compensation, and helping implement the College’s contract approval process. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
Position Responsibilities
Participates with others on loss prevention and control efforts identifying and analyzing potential exposure to loss; develops related goals and other program performance expectations.
Implements alternative risk management and mitigation techniques, strategies, and measures.
Participates in, and may direct, the development of new programs, initiatives, and incentives to reduce and mitigate risk.
Participates in contract review, MOU and other agreement processes for the College to ensure minimization of risk. Helps college administrators to develop, negotiate, and review contracts using the College’s Contract Review and Approval Process. Reviews clinical affiliation agreements with hospitals, clinics, and other provider agencies that programs have negotiated.
Participates in the development of the program budget and monitors performance against funding and expense requirements.
Serves as a liaison to College departments regarding risk factors and workers’ compensation.
Assists with the investigation, administration, and adjudication of tort claims filed against the College; contributes to the formulation of findings and makes recommendations for action and adjudication of claims for approval by the College.
Coordinates with the College’s liability insurance carrier to obtain certificates of coverage and to assess risk and liability exposures. Ensures the renewal and payment of insurance premiums in accordance with college policies and executive leadership approval. Conducts internal insurance claims investigations. Analyzes and advises on the College’s insurance coverage.
Ensures College’s risk management efforts are in compliance with existing laws and College policies and procedures.
Builds College-wide support and visibility for risk management and general loss control programs and initiatives.
Provides ongoing training and communication to College employees to ensure compliance and reduce risk.
Accumulates and analyzes data and develops comprehensive reports related to the risk management program.
Serves on a variety of related internal committees and/or task forces.
Conducts periodic risk prevention audits of the College assets, workers compensation program, and other liabilities within the scope of position responsibilities.
Makes recommendations to administration on reducing risk at the College.
Manages driver’s authorization program; ensures requirements are communicated to College faculty, staff, and volunteers.
Creates and maintains complete, accessible, and auditable files and records of work.
Participates in disaster recovery and emergency planning for the College in conjunction with administration and the College’s Environmental Health and Safety Manager and Emergency Planning Specialist.
Communicates with the College’s Assistant Attorney General and other government agencies as necessary on risk related matters.
Assists in the revision of relevant sections of the Washington State Administrative Code, when necessary.
Represents the College at regional, state and national meetings, as appropriate.
Develops and administers an Enterprise Management Program for the College.
Works primarily in-person and on campus. This is not a remote work position.
Perform related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS:
Associate’s degree in a related field (ex: risk management, human resources, public or business administration, or paralegal) AND three (3) years of comparable professional work experience OR equivalent related education/work experience.
A strong background in research, writing, and analyzing and understanding complex data, policies, and laws.
Experience working with risk management, public records, liability insurance, contracts, policies and procedures, and workers compensation claims.
KNOWLEDGE AND SKILLS:
Risk management principles and practices.
Legal processes and procedures.
Insurance underwriting principles and practices.
Applicable Federal, State, and local laws, rules, and regulations.
Public administration principles.
Developing and managing risk management programs and policies.
Generating and implementing risk management techniques.
Investigating and assessing claims, including workers compensation.
Preparing and maintaining records.
Preparing and communicating complex and detailed reports and information.
Handling multiple priorities simultaneously.
Utilizing computer technology for communication, data gathering, research, analysis, and reporting, including spreadsheets and databases.
Communicating effectively through oral and written mediums.
Working with diverse academic, cultural, and ethnic backgrounds of community college students and staff.
Partnering with a diverse group of stakeholders and performing work in culturally relevant ways that prevents implicit bias.
Collaborative decision-making.
Contributing positively to a teamwork environment that is mission and vision oriented.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Supplemental Information
WHAT WE OFFER:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks, apparel, and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events
SALARY RANGE: $70,570-$81,712 annually (commensurate with qualifications and experience). Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases. Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver. APPLICATION PROCESS: Required Online Application Materials:
Clark College Online Application
Current resume, with a minimum of three (3) references listed
Cover letter describing background and experience related to qualifications and responsibilities of the position
Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs . To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu . APPLICATION DEADLINE: Required application materials must be completed and submitted online by 3 p.m., November 14, 2023. CONDITION OF EMPLOYMENT: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts. DISABILITY ACCOMMODATIONS Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901. SECURITY The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php . ELIGIBILITY VERIFICATION If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work. CORRECTIONS OR EXTENDED NOTICES Corrected or extended notices will be posted online and in the Human Resources Office. Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference. Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Clark College Human Resources October 24, 2023 23-00111
POSITION SUMMARY:
To support the operations of APLA Health & Wellness (APLA Health) including the Board of Directors (Board), Executive Management (EMT) and Senior Management (SMT) Teams, and JAEDI (Justice, Anti-Racism, Equity, Diversity and Inclusion) Committee. Assist with some administrative duties for the CEO.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Board of Directors:
Using the On Board software program, and working with the Board Chair, Vice Chair and CEO schedule all APLA Health Board meetings; including full Board meetings, Executive and other Board standing committee meetings, Board retreats, Board orientations, and Board ad hoc committee meetings.
Working with the CEO and other EMT members, prepare and distribute notices of upcoming meetings, agendas (including Board Resolutions and Minutes) and other materials. Send reminder notices to Board members of upcoming meetings. Coordinate with the Board Chair and Vice Chair, other Executive Team staff to prepare and distribute the monthly board information packet.
Attend all Board and committee meetings, record attendance and votes. Prepare draft minutes of all meetings for review by the CEO and / or Board Chair or committee chair and then approval by the Board or appropriate committee.
Organize all Board and other committee meetings including logistics, catering, video and conference call capabilities. Manage the planning for all Board-related events, including offsite meetings, orientations, dinners and retreats. Attend any and all Board events as needed. Attend other APLA Health events where Board members are present as needed and when appropriate.
Executive Management Team / Senior Management Team –
Working with the CEO prepare and distribute notices of upcoming EMT and SMT meetings, agendas (including Action Items) and relevant information packets. Send reminder notices to team members of upcoming meetings.
Attend all EMT and SMT meetings, in person or remotely. Prepare draft minutes of all meetings for review and approval by the CEO and Committee.
JAEDI –
Working with the JAEDI Co Chairs prepare and distribute notices of upcoming meetings, agendas (including Action Items) and relevant information packets. Send reminder notices to Committee members of upcoming meetings.
Attend all JAEDI meetings, in person or remotely. Prepare draft minutes of all meetings for review and approval by the Co Chairs and Committee.
Facilitate the distribution of information to the Board from the CEO, Board chair, and other Board members.
Ensure the efficient and accurate record-keeping of all Board, committee, EMT, SMT and JAEDI activities.
Under the guidance of the CEO or other members of EMT, facilitate the completion of various licensing and other applications (including grant applications) to local, state and federal authorities (including HRSA, the State of California, local governmental authorities etc.) with a particular focus on those applications that require information and submittals from APLA Health Board members.
With the assistance of the CEO and outside counsel monitor the legal operating requirements of APLA Health; particularly those directly applicable to the Board under Federal, State and local laws and regulations, the APLA Health bylaws, Federally Qualified Health Center (FQHC) rules and regulations.
Under the guidance of the CEO facilitate the review and approval of letters of support from other FQHC’s. Under the guidance of the CEO prepare and distribute official correspondence from APLA Health with outside entities including governmental authorities, other non-profit partners, vendors, donors, etc.)
Provide administrative support when needed for “special projects” including HRSA service area competition applications, HRSA official site visits, HRSA scope change applications, state of California licensing applications, large grant applications, etc.
Provide advice to Board officers, committee Chairs and the CEO regarding legal requirements and Rules of Order for conducting the business of the Board and all Committees.
Maintain an annual calendar of all Board approval requirements pursuant to California law, the APLA Health bylaws, as well as FQHC rules and regulations. Coordinate/ facilitate the timely review by and approval by staff and the Board of all required approvals.
Serve as a resource for Board Members; answer questions, take messages, return phone calls or in any other way assist members with their board responsibilities including in some cases fundraising on behalf of APLA. Handle incoming and outgoing mail, faxes, and documents as they pertain to the Board.
Provide high-level administrative support in helping managing the schedule, travel and expenses for the CEO. Assist with communication between CEO and the Board, EMT, SMT and JAEDI and between CEO and all outside parties.
Help support the CEO in their participation in external groups including boards of directors, advisory, planning and other committees, etc.
Maintain Board, EMT, and SMT contact information
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Significant Executive Assistant experience required, preferably in an environment where contact with high profile individuals and community leaders is common. Strong organizational skills and writing skills required. Experience in a legal environment and / or working with a sophisticated board of directors preferred. High school/GED diploma required. College graduate preferred. Ability to work some evenings and weekends.
Strong Knowledge of:
Office systems and procedures, office machines, computer skills, and advanced MS Office skills (Outlook, Word, Excel, and Power Point) required. Operational and procedural knowledge of for or non-profit boards of directors preferred. Experience with video conferencing systems (Zoom, Teams, etc.) required.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is hybrid work position requiring three days per week (on average) in the office. The balance between in office and remote may vary from week to week depending on work priorities and CEO schedule. Schedule includes working nights and weekends as needed. This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper. Some local travel required.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID vaccination and booster required or medical/religious exemption.
Equal Opportunity Employer: minority/female/transgender/disability/veteran.
Oct 12, 2023
Full time
POSITION SUMMARY:
To support the operations of APLA Health & Wellness (APLA Health) including the Board of Directors (Board), Executive Management (EMT) and Senior Management (SMT) Teams, and JAEDI (Justice, Anti-Racism, Equity, Diversity and Inclusion) Committee. Assist with some administrative duties for the CEO.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Board of Directors:
Using the On Board software program, and working with the Board Chair, Vice Chair and CEO schedule all APLA Health Board meetings; including full Board meetings, Executive and other Board standing committee meetings, Board retreats, Board orientations, and Board ad hoc committee meetings.
Working with the CEO and other EMT members, prepare and distribute notices of upcoming meetings, agendas (including Board Resolutions and Minutes) and other materials. Send reminder notices to Board members of upcoming meetings. Coordinate with the Board Chair and Vice Chair, other Executive Team staff to prepare and distribute the monthly board information packet.
Attend all Board and committee meetings, record attendance and votes. Prepare draft minutes of all meetings for review by the CEO and / or Board Chair or committee chair and then approval by the Board or appropriate committee.
Organize all Board and other committee meetings including logistics, catering, video and conference call capabilities. Manage the planning for all Board-related events, including offsite meetings, orientations, dinners and retreats. Attend any and all Board events as needed. Attend other APLA Health events where Board members are present as needed and when appropriate.
Executive Management Team / Senior Management Team –
Working with the CEO prepare and distribute notices of upcoming EMT and SMT meetings, agendas (including Action Items) and relevant information packets. Send reminder notices to team members of upcoming meetings.
Attend all EMT and SMT meetings, in person or remotely. Prepare draft minutes of all meetings for review and approval by the CEO and Committee.
JAEDI –
Working with the JAEDI Co Chairs prepare and distribute notices of upcoming meetings, agendas (including Action Items) and relevant information packets. Send reminder notices to Committee members of upcoming meetings.
Attend all JAEDI meetings, in person or remotely. Prepare draft minutes of all meetings for review and approval by the Co Chairs and Committee.
Facilitate the distribution of information to the Board from the CEO, Board chair, and other Board members.
Ensure the efficient and accurate record-keeping of all Board, committee, EMT, SMT and JAEDI activities.
Under the guidance of the CEO or other members of EMT, facilitate the completion of various licensing and other applications (including grant applications) to local, state and federal authorities (including HRSA, the State of California, local governmental authorities etc.) with a particular focus on those applications that require information and submittals from APLA Health Board members.
With the assistance of the CEO and outside counsel monitor the legal operating requirements of APLA Health; particularly those directly applicable to the Board under Federal, State and local laws and regulations, the APLA Health bylaws, Federally Qualified Health Center (FQHC) rules and regulations.
Under the guidance of the CEO facilitate the review and approval of letters of support from other FQHC’s. Under the guidance of the CEO prepare and distribute official correspondence from APLA Health with outside entities including governmental authorities, other non-profit partners, vendors, donors, etc.)
Provide administrative support when needed for “special projects” including HRSA service area competition applications, HRSA official site visits, HRSA scope change applications, state of California licensing applications, large grant applications, etc.
Provide advice to Board officers, committee Chairs and the CEO regarding legal requirements and Rules of Order for conducting the business of the Board and all Committees.
Maintain an annual calendar of all Board approval requirements pursuant to California law, the APLA Health bylaws, as well as FQHC rules and regulations. Coordinate/ facilitate the timely review by and approval by staff and the Board of all required approvals.
Serve as a resource for Board Members; answer questions, take messages, return phone calls or in any other way assist members with their board responsibilities including in some cases fundraising on behalf of APLA. Handle incoming and outgoing mail, faxes, and documents as they pertain to the Board.
Provide high-level administrative support in helping managing the schedule, travel and expenses for the CEO. Assist with communication between CEO and the Board, EMT, SMT and JAEDI and between CEO and all outside parties.
Help support the CEO in their participation in external groups including boards of directors, advisory, planning and other committees, etc.
Maintain Board, EMT, and SMT contact information
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
Significant Executive Assistant experience required, preferably in an environment where contact with high profile individuals and community leaders is common. Strong organizational skills and writing skills required. Experience in a legal environment and / or working with a sophisticated board of directors preferred. High school/GED diploma required. College graduate preferred. Ability to work some evenings and weekends.
Strong Knowledge of:
Office systems and procedures, office machines, computer skills, and advanced MS Office skills (Outlook, Word, Excel, and Power Point) required. Operational and procedural knowledge of for or non-profit boards of directors preferred. Experience with video conferencing systems (Zoom, Teams, etc.) required.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is hybrid work position requiring three days per week (on average) in the office. The balance between in office and remote may vary from week to week depending on work priorities and CEO schedule. Schedule includes working nights and weekends as needed. This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper. Some local travel required.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID vaccination and booster required or medical/religious exemption.
Equal Opportunity Employer: minority/female/transgender/disability/veteran.
About our organization: Project Safeguard empowers and partners with people who have experienced gender-based violence, helping them to navigate a course of survivor-driven justice through expert, trauma-informed legal advocacy and representation. Project Safeguard envisions a community where survivor-driven justice is accessible to all people who have experienced gender-based violence. A Project Safeguard Attorney Services Program Assistant will use their passion and experience in victim and legal advocacy to promote the safety and long-term security of those impacted by gender-based violence.
About our work culture: Project Safeguard truly believes in work/life balance and values the wellbeing of its staff. Further, a position with Project Safeguard presents the opportunity to work with a diverse and dedicated team that makes a valuable difference in our community.
About the position: A vital member of our team, the Attorney Services Program Assistant will provide valuable administrative, clerical and program support to the Attorney Services Program.
QUALIFICATIONS:
NOTE: Applicants do not need to possess all of the below qualifications. Research shows that women and people of color are less likely to apply for jobs where they do not meet all of the qualifications, even those that are “preferred” rather than “required.” If you meet most of these qualifications, please apply.
Bilingual in English and Spanish.
Previous experience working in a legal setting, preferably in an administrative role.
Self-motivated, excellent communication skills, and the ability to work well under pressure.
A passion for meeting the legal needs of survivors of gender-based violence, and a demonstrated commitment to social justice and anti-racism.
Understanding of and capacity to manage vicarious trauma.
A demonstrated commitment to social, racial and economic justice.
Flexibility and adaptability, able to shift styles to fit the needs of a wide range of cultures and people.
Paralegal experience or training.
Familiarity with Clio cloud-based or similar case management system.
Familiarity with Westlaw or similar legal research service.
RESPONSIBILITIES:
Provide administrative and clerical support to the Attorney Services team, made up of the Executive Director, Legal Director, and two staff attorneys.
Assist with case management, drafting documents and correspondence, communicating with clients and other PSG legal advocacy team members, and scheduling appointments.
Collaborate with other PSG programs to successfully manage ASP related data entry, reporting and client tracking including grant reporting.
Arrange for and manage all logistics for service of process through private process server.
Process and redact invoices for Clio, Efile, and other ASP related services.
Communicate compassionately and clearly with clients, following trauma-informed best practices for serving survivors of gender-based violence.
REPORTS TO:
Legal Director, currently Amy Pohl
COVID-19 PRECAUTIONS:
Full vaccination against COVID-19 is required for all Project Safeguard staff. Medical or religious exemptions will be considered on a case-by-case basis.
LOCATION:
Rose Andom Center, 1330 Fox Street, Denver, with some travel throughout the Denver Metro Area. This position offers flexibility as to schedule and location (including the ability to work from home part of the time), as responsibilities to clients, other staff, and courts allow.
TO APPLY:
We will begin the process of reviewing applications on June 2, 2023, and applications will be accepted until the position is filled. Send a cover letter detailing your interest in Project Safeguard, the position and telling us why we should hire you, along with your résumé to apohl@psghelps.org .
Annual salary of $50,000.00; excellent benefits, including parking or public transit pass, health, dental, vision and disability insurance, flexible work schedule and generous leave. This is a full-time position at 36 hours/week (PSG offices are closed Friday afternoons), with occasional fluctuations in schedule due to demands of preparing for court appearances, legal writing, or other deadlines. We are committed to keeping the workload in alignment with the true hours worked.
Project Safeguard is an equal opportunity employer. We will not discriminate and will take affirmative measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran status, sexual orientation, gender identity or gender expression.
May 17, 2023
Full time
About our organization: Project Safeguard empowers and partners with people who have experienced gender-based violence, helping them to navigate a course of survivor-driven justice through expert, trauma-informed legal advocacy and representation. Project Safeguard envisions a community where survivor-driven justice is accessible to all people who have experienced gender-based violence. A Project Safeguard Attorney Services Program Assistant will use their passion and experience in victim and legal advocacy to promote the safety and long-term security of those impacted by gender-based violence.
About our work culture: Project Safeguard truly believes in work/life balance and values the wellbeing of its staff. Further, a position with Project Safeguard presents the opportunity to work with a diverse and dedicated team that makes a valuable difference in our community.
About the position: A vital member of our team, the Attorney Services Program Assistant will provide valuable administrative, clerical and program support to the Attorney Services Program.
QUALIFICATIONS:
NOTE: Applicants do not need to possess all of the below qualifications. Research shows that women and people of color are less likely to apply for jobs where they do not meet all of the qualifications, even those that are “preferred” rather than “required.” If you meet most of these qualifications, please apply.
Bilingual in English and Spanish.
Previous experience working in a legal setting, preferably in an administrative role.
Self-motivated, excellent communication skills, and the ability to work well under pressure.
A passion for meeting the legal needs of survivors of gender-based violence, and a demonstrated commitment to social justice and anti-racism.
Understanding of and capacity to manage vicarious trauma.
A demonstrated commitment to social, racial and economic justice.
Flexibility and adaptability, able to shift styles to fit the needs of a wide range of cultures and people.
Paralegal experience or training.
Familiarity with Clio cloud-based or similar case management system.
Familiarity with Westlaw or similar legal research service.
RESPONSIBILITIES:
Provide administrative and clerical support to the Attorney Services team, made up of the Executive Director, Legal Director, and two staff attorneys.
Assist with case management, drafting documents and correspondence, communicating with clients and other PSG legal advocacy team members, and scheduling appointments.
Collaborate with other PSG programs to successfully manage ASP related data entry, reporting and client tracking including grant reporting.
Arrange for and manage all logistics for service of process through private process server.
Process and redact invoices for Clio, Efile, and other ASP related services.
Communicate compassionately and clearly with clients, following trauma-informed best practices for serving survivors of gender-based violence.
REPORTS TO:
Legal Director, currently Amy Pohl
COVID-19 PRECAUTIONS:
Full vaccination against COVID-19 is required for all Project Safeguard staff. Medical or religious exemptions will be considered on a case-by-case basis.
LOCATION:
Rose Andom Center, 1330 Fox Street, Denver, with some travel throughout the Denver Metro Area. This position offers flexibility as to schedule and location (including the ability to work from home part of the time), as responsibilities to clients, other staff, and courts allow.
TO APPLY:
We will begin the process of reviewing applications on June 2, 2023, and applications will be accepted until the position is filled. Send a cover letter detailing your interest in Project Safeguard, the position and telling us why we should hire you, along with your résumé to apohl@psghelps.org .
Annual salary of $50,000.00; excellent benefits, including parking or public transit pass, health, dental, vision and disability insurance, flexible work schedule and generous leave. This is a full-time position at 36 hours/week (PSG offices are closed Friday afternoons), with occasional fluctuations in schedule due to demands of preparing for court appearances, legal writing, or other deadlines. We are committed to keeping the workload in alignment with the true hours worked.
Project Safeguard is an equal opportunity employer. We will not discriminate and will take affirmative measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran status, sexual orientation, gender identity or gender expression.
Reports to: Senior Vice President, Structural Reform and Governance Staff reporting to this position: None Department: Structural Reform and Governance Position classification: Exempt, full time Minimum compensation: $52,000/$55,000 Work site: Hybrid (on-site two days per week, Washington, D.C., office)
Summary
American Progress has an immediate opening for a Project Coordinator or Project Associate in the Structural Reform and Governance department. The department includes the Democracy, Technology Policy, and Courts and Legal Policy teams and is dedicated to taking swift action to strengthen the guardrails of democracy in a way that equips it to serve as a force for good. The Coordinator or Associate will be driven by American Progress’ mission to improve the lives of all Americans, through bold, progressive ideas, as well as strong leadership and concerted action, with the aim of not only changing the conversation, but changing the country. This work will include connecting the department’s work with the organization’s five crosscutting priorities:
Building an economy for all
Restoring social trust in democracy
Advancing racial equity and justice
Tackling climate change and environmental justice
Strengthening health
Responsibilities:
Serve as the executive assistant to the department’s Senior Vice President by coordinating their schedule, developing briefing materials in advance of their appointments, and maintaining strict confidence on sensitive matters.
Provide project management of department priorities and cross-team collaborations.
Depending on the candidate’s qualifications and interests, conduct research and analysis in support of department priorities and assist in the drafting of reports.
Track metrics associated with teamwide work plans and coordinate with staff to ensure timely completion and review of projects.
Schedule appointments, meetings, and conferences for teams within the department.
Provide logistical support for all-staff meetings, public events, and conferences.
Research and maintain records of press coverage for the department’s work.
Coordinate staff and visitor travel.
Process invoices and other administrative forms.
Research, draft, and/or edit letters, invitations, memos, products, and other documents.
Perform other duties as assigned.
Requirements and qualifications:
One to two years of professional experience providing administrative and/or research support to a senior leader for the Coordinator position; two to four years of experience for the Associate position.
Advanced project management skills.
Comfort working under pressure or tight deadlines in a fast-paced environment.
Ability to multitask and prioritize.
Strong interpersonal skills and ability to work with a team.
Self-starter who seeks direction as needed.
Ability to initiate projects and balance multiple projects at once.
Responsibility and experience with effectively managing staff.
Commitment to American Progress’ mission and goals.
The following are not required but are a plus:
Data analytics skills.
Experience with grassroots and/or nonprofit organizations.
Experience staffing C-suite executives.
Experience with leaders engaged in coalition work or government.
American Progress provides a competitive compensation and benefits package. Candidates from diverse backgrounds are strongly encouraged to apply. This position is part of a bargaining unit represented by IFPTE Local 70 union. The minimum salary for the Project Coordinator position is $52,000, and the minimum salary for the Project Associate position is $55,000.
We will continue to monitor COVID-19 and the levels of community spread and adjust plans as needed for in-office work. Any changes to our current hybrid work policy will be communicated at the time of hire. Updates will be posted on American Progress’ Jobs page.
Apr 14, 2023
Full time
Reports to: Senior Vice President, Structural Reform and Governance Staff reporting to this position: None Department: Structural Reform and Governance Position classification: Exempt, full time Minimum compensation: $52,000/$55,000 Work site: Hybrid (on-site two days per week, Washington, D.C., office)
Summary
American Progress has an immediate opening for a Project Coordinator or Project Associate in the Structural Reform and Governance department. The department includes the Democracy, Technology Policy, and Courts and Legal Policy teams and is dedicated to taking swift action to strengthen the guardrails of democracy in a way that equips it to serve as a force for good. The Coordinator or Associate will be driven by American Progress’ mission to improve the lives of all Americans, through bold, progressive ideas, as well as strong leadership and concerted action, with the aim of not only changing the conversation, but changing the country. This work will include connecting the department’s work with the organization’s five crosscutting priorities:
Building an economy for all
Restoring social trust in democracy
Advancing racial equity and justice
Tackling climate change and environmental justice
Strengthening health
Responsibilities:
Serve as the executive assistant to the department’s Senior Vice President by coordinating their schedule, developing briefing materials in advance of their appointments, and maintaining strict confidence on sensitive matters.
Provide project management of department priorities and cross-team collaborations.
Depending on the candidate’s qualifications and interests, conduct research and analysis in support of department priorities and assist in the drafting of reports.
Track metrics associated with teamwide work plans and coordinate with staff to ensure timely completion and review of projects.
Schedule appointments, meetings, and conferences for teams within the department.
Provide logistical support for all-staff meetings, public events, and conferences.
Research and maintain records of press coverage for the department’s work.
Coordinate staff and visitor travel.
Process invoices and other administrative forms.
Research, draft, and/or edit letters, invitations, memos, products, and other documents.
Perform other duties as assigned.
Requirements and qualifications:
One to two years of professional experience providing administrative and/or research support to a senior leader for the Coordinator position; two to four years of experience for the Associate position.
Advanced project management skills.
Comfort working under pressure or tight deadlines in a fast-paced environment.
Ability to multitask and prioritize.
Strong interpersonal skills and ability to work with a team.
Self-starter who seeks direction as needed.
Ability to initiate projects and balance multiple projects at once.
Responsibility and experience with effectively managing staff.
Commitment to American Progress’ mission and goals.
The following are not required but are a plus:
Data analytics skills.
Experience with grassroots and/or nonprofit organizations.
Experience staffing C-suite executives.
Experience with leaders engaged in coalition work or government.
American Progress provides a competitive compensation and benefits package. Candidates from diverse backgrounds are strongly encouraged to apply. This position is part of a bargaining unit represented by IFPTE Local 70 union. The minimum salary for the Project Coordinator position is $52,000, and the minimum salary for the Project Associate position is $55,000.
We will continue to monitor COVID-19 and the levels of community spread and adjust plans as needed for in-office work. Any changes to our current hybrid work policy will be communicated at the time of hire. Updates will be posted on American Progress’ Jobs page.
Job Summary
The Office of the President at Hawkeye Community College is looking for a highly organized, self-motivated and people-centered individual to join our team as an Assistant to the President / Board Secretary. If you are a proactive problem-solver, with excellent communication skills and attention to detail, this may be for you!
As the Assistant to the President, you will play a critical role in Hawkeye’s mission by ensuring successful administrative operations within the Office of the President and Board of Trustees. This position is a multi-faceted role and your responsibilities would include, but not limited to, providing critical support through relationship management, facilitating communication, planning of events, drafting and editing various documents, scheduling meetings as well as managing the President’s calendar.
Additionally, you would be working on special projects and coordinating activities of the Board of Trustees, which includes preparation of agenda materials and attending all Board Meetings. As the Assistant to the President, you must possess and model a professional demeanor and be able to handle confidential/sensitive information with discretion.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Reports directly to the President.
Assists the President in their goals, including all relevant matters concerning the Board of Trustees.
Maintains the President’s calendar. Responsible for scheduling meetings and appointments. Makes travel arrangements as needed.
Fields incoming office inquiries via in-person, telephone, or email.
Coordinates special events as assigned by the President and/or as pertinent to the Board of Trustees and the College.
Coordinates, prepares, and files reports required by the college as well as local, state, and federal governments. Determines proper file designations and maintains an electronic or physical filing system for correspondence, records, reports, etc.
Provides executive support to the Board of Trustees in the coordination of services, activities, and duties as outlined in the Code of Iowa to ensure that all legal requirements for the board are met.
Maintains the official Board Policy Governance Manual. Drafts revisions as needed in collaboration with the President and Board.
Prepares all election papers for the Board of Trustees, including all election and special levy/bond papers and files with the County Auditor all nomination papers and resolutions necessary for publication for annual elections.
Makes all arrangements for special board meetings including retreats and Policy Governance training/updates for all new and current Board members.
Performs required Board secretary duties as outlined in the Code of Iowa, to include record preservation, taking meeting minutes, collaborating with Treasurer to keep accurate financial records of expenses and funds.
Ensures all legal requirements are met regarding board meeting proceedings including Code of Iowa 279 and 260C appeals and Chapter 20 and 21 closed and exempt board sessions.
Composes correspondence, reports, and other documents containing sensitive information.
Collects and compiles information on budgets and other projects.
Assists the President in gathering and compiling data for presentations and/or Board of Trustees using presentation software, handouts. etc.
Gathers information, approvals, and related material for the processing of purchase orders.
Ensures appropriate distribution and disposition of correspondence, directives, complaints, and related materials.
Schedules meetings as needed including room reservations, catering needs, equipment needs, and inviting participants.
Makes travel arrangements for the Board of Trustees as needed.
Maintains personnel and leave records for the President’s direct reports.
Maintains college’s organizational chart.
Assists President with personal correspondence i.e., sympathy cards, get well cards, holiday greetings, news clippings, etc. for college
Assists with coordination of special projects or initiatives as directed by President.
Creates correspondence on behalf of the President and Board of Trustees.
Creates PowerPoint presentations for the President.
Prepares and maintains agendas and minutes for various groups including but not limited to: President Cabinet and President Leadership Group.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate's degree in a related field and five (5) years of administrative support experience or an equivalent combination of education and experience totaling seven (7) years.
Demonstrated understanding of postsecondary curriculum, education process and the required state documentation for community colleges.
Demonstrated understanding of institutional network procedures and reports.
Experience with budget analysis and preparation.
Experience with schedule management to include multi-departments, record and report preparation, process improvement, and document creation, maintaining complex filing systems.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Knowledge of general office equipment, procedure, protocols, and office management.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to prepare speeches, documents and presentations.
Demonstrated strong organizational, project management, event planning and problem-solving skills. with exceptional multi-tasking abilities as well as ability to anticipate needs.
Preferred Qualifications
Bachelors’ degree in related field.
Knowledge of Roberts Rule of Order.
Working Conditions
Anticipated schedule is Monday – Friday from 8:00am to 4:30 pm with evening and weekend hours on an as needed basis.
Work is performed either in or a combination of an office setting and classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with a competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Apr 06, 2023
Full time
Job Summary
The Office of the President at Hawkeye Community College is looking for a highly organized, self-motivated and people-centered individual to join our team as an Assistant to the President / Board Secretary. If you are a proactive problem-solver, with excellent communication skills and attention to detail, this may be for you!
As the Assistant to the President, you will play a critical role in Hawkeye’s mission by ensuring successful administrative operations within the Office of the President and Board of Trustees. This position is a multi-faceted role and your responsibilities would include, but not limited to, providing critical support through relationship management, facilitating communication, planning of events, drafting and editing various documents, scheduling meetings as well as managing the President’s calendar.
Additionally, you would be working on special projects and coordinating activities of the Board of Trustees, which includes preparation of agenda materials and attending all Board Meetings. As the Assistant to the President, you must possess and model a professional demeanor and be able to handle confidential/sensitive information with discretion.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Reports directly to the President.
Assists the President in their goals, including all relevant matters concerning the Board of Trustees.
Maintains the President’s calendar. Responsible for scheduling meetings and appointments. Makes travel arrangements as needed.
Fields incoming office inquiries via in-person, telephone, or email.
Coordinates special events as assigned by the President and/or as pertinent to the Board of Trustees and the College.
Coordinates, prepares, and files reports required by the college as well as local, state, and federal governments. Determines proper file designations and maintains an electronic or physical filing system for correspondence, records, reports, etc.
Provides executive support to the Board of Trustees in the coordination of services, activities, and duties as outlined in the Code of Iowa to ensure that all legal requirements for the board are met.
Maintains the official Board Policy Governance Manual. Drafts revisions as needed in collaboration with the President and Board.
Prepares all election papers for the Board of Trustees, including all election and special levy/bond papers and files with the County Auditor all nomination papers and resolutions necessary for publication for annual elections.
Makes all arrangements for special board meetings including retreats and Policy Governance training/updates for all new and current Board members.
Performs required Board secretary duties as outlined in the Code of Iowa, to include record preservation, taking meeting minutes, collaborating with Treasurer to keep accurate financial records of expenses and funds.
Ensures all legal requirements are met regarding board meeting proceedings including Code of Iowa 279 and 260C appeals and Chapter 20 and 21 closed and exempt board sessions.
Composes correspondence, reports, and other documents containing sensitive information.
Collects and compiles information on budgets and other projects.
Assists the President in gathering and compiling data for presentations and/or Board of Trustees using presentation software, handouts. etc.
Gathers information, approvals, and related material for the processing of purchase orders.
Ensures appropriate distribution and disposition of correspondence, directives, complaints, and related materials.
Schedules meetings as needed including room reservations, catering needs, equipment needs, and inviting participants.
Makes travel arrangements for the Board of Trustees as needed.
Maintains personnel and leave records for the President’s direct reports.
Maintains college’s organizational chart.
Assists President with personal correspondence i.e., sympathy cards, get well cards, holiday greetings, news clippings, etc. for college
Assists with coordination of special projects or initiatives as directed by President.
Creates correspondence on behalf of the President and Board of Trustees.
Creates PowerPoint presentations for the President.
Prepares and maintains agendas and minutes for various groups including but not limited to: President Cabinet and President Leadership Group.
Participates in campus committees as assigned.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Associate's degree in a related field and five (5) years of administrative support experience or an equivalent combination of education and experience totaling seven (7) years.
Demonstrated understanding of postsecondary curriculum, education process and the required state documentation for community colleges.
Demonstrated understanding of institutional network procedures and reports.
Experience with budget analysis and preparation.
Experience with schedule management to include multi-departments, record and report preparation, process improvement, and document creation, maintaining complex filing systems.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Knowledge of general office equipment, procedure, protocols, and office management.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to prepare speeches, documents and presentations.
Demonstrated strong organizational, project management, event planning and problem-solving skills. with exceptional multi-tasking abilities as well as ability to anticipate needs.
Preferred Qualifications
Bachelors’ degree in related field.
Knowledge of Roberts Rule of Order.
Working Conditions
Anticipated schedule is Monday – Friday from 8:00am to 4:30 pm with evening and weekend hours on an as needed basis.
Work is performed either in or a combination of an office setting and classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with a competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
King County Department of Local Services, Permitting Division
Renton, WA
SUMMARY:
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the department of Local Services (DLS) is accepting applications for the career-service position of Product Line Manager - Code Enforcement.
The Product Line Manager - Code Enforcement will lead and manage code enforcement, permit, inspection, or permit support services. Incumbents provide supervision to staff who investigate, and process complaints of violations of the King County Code. The Product Line Manager must be able to perform personally and cultivate among the staff within the Product Line a sophisticated balance between careful adherence to applicable laws and policies while also providing superior customer service. Product Line Managers report to the Assistant Director for Permitting.
JOB DUTIES:
To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
Provide leadership and manage daily operations and resources within the workgroup; establish priorities; ensure target timelines are achieved within the product line; serve as a resource within the product line and for the department.
Draft and implement product line work plans, ensuring goals and objectives align with County and department strategic plans.
Identify and develop staffing requirements; set performance expectations; evaluate staff performance; and make hiring, disciplinary and termination decisions.
Plan, organize, and coordinate work activities of assigned unit; prepare work schedules and staffing plans; provide guidance and technical assistance to staff; and help resolve technical problems.
Develop, plan, and coordinate projects; serve as primary internal and external point of contact for questions concerning case/permit/project status and other matters within the product line; help resolve case/permit and process-related issues and customer issues.
Identify and develop staffing requirements; set performance expectations; evaluate staff performance; and make hiring, disciplinary and termination decisions.
Plan, organize, and coordinate work activities of assigned unit; prepare work schedules and staffing plans; provide guidance and technical assistance to staff; and help resolve technical problems.
Develop, plan, and coordinate projects; serve as primary internal and external point of contact for questions concerning case/permit/project status and other matters within the product line; help resolve case/permit and process-related issues and customer issues.
Identify training needs; create and implement on-going training programs for staff.
Recommend possible code and plan amendments.
Acknowledging the sometimes-contentious nature of the code enforcement industry, create and maintain a culture of superior customer service; instill a mindset whereby staff, to the extent possible, consider alternative solutions that protects the public, the environment and supports the customer’s goal.
Represent King County in legal action by acting as expert witness, giving depositions and answering interrogatories on matters involving enforcement actions.
Provide information to the public on code clarification, code interpretation and enforcement issues.
Perform other duties as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
The ideal candidate will have the following qualifications:
A Bachelor’s degree in public or business administration, criminology or related field, urban planning, industrial engineering, architecture, or similar field and progressive experience in management, including supervising staff OR Any combination of experience/education/training that provides the required knowledge, skills and abilities to perform the work.
Knowledge of codes, ordinances, policies, and laws at various jurisdictional levels that pertain to the specialty area
Knowledge of data reporting, quantitative, and analytical tools/techniques
Knowledge of principles and practices of management and public administration
Knowledge of supervisory principles and practices, workload planning, and scheduling
Skill in system/organizational analysis
Skill in applying and analyzing metrics to measure product line performance
Skill in implementing, interpreting, and amending jurisdictional codes
Ability to read and interpret plans, policies, and regulations, and determine when legal or other professional assistance is required
Skill in working with and supporting elected or appointed public boards or commissions
Skill in working in a political environment
Advanced skills in providing customer service
Skill in personnel management, including mentoring and coaching staff, goal setting, and performance management
Advanced skills in verbal and written communications
Skill in handling multiple competing priorities
Skill in analytical thinking, problem solving, and conflict resolution
Skill in planning, organization, and project management
Skill in proactively identifying problems and allocating available resources to ensure early resolution of issues, coordinating use of staff/resources across product lines as needed.
Ability to effectively engage in and sustain relationships with people from diverse cultures and socio-economic backgrounds.
Ability to work independently and as a team member.
Demonstrated proficiency with business applications, such as Microsoft Office suite and permitting software.
Experience in the investigation of complaints and the code enforcement process.
Skill in providing solutions to code questions and interpretations.
Skill in making presentations to non-technical audiences and/or providing testimony in litigation matters.
Desirable Qualifications:
International Code Council (ICC) Code Enforcement certification
Demonstrated experience leading both entry and journey level code enforcement professionals
Considerable knowledge of applicable state, federal and local laws, rules, ordinances, and regulatory standards applicable to the work.
Effective facilitation and negotiation skills
Necessary Special Requirements:
An offer of employment will be contingent on the success of a pre-employment physical examination.
Must have a valid Washington State driver's license and a good driving record. A complete driving abstract will be required.
Must be able to use office equipment and software.
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the Week of October 24, 2022.
If selected as a finalist, you will be invited to come back the week of October 31, 2022, for a second interview.
This recruitment may be used to fill vacancies for up to 6 months, including special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. First consideration will be given to current PROTEC17 members in the same classification that are eligible for lateral transfer. WORK SCHEDULE: The work week is normally Monday through Friday, 7:00 a.m. to 4:00 p.m., but may at times require work outside of normal business hours and/or on weekends. This full-time position is not overtime eligible. FORMS AND MATERIALS: An online employment application, resume, and cover letter (no more than 2 pages) summarizing how you meet the experience, qualifications, knowledge, and skills for the position.
SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: PROTEC17
For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai @kingcounty.gov
Covid-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
As a condition of employment, prior to a final offer of employment, you will be required to:
submit proof of vaccination or
have an approved request for medical or religious exemption and an approved ccommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office
Teleworking Requirement:
The work associated with this position will be performed predominantly by teleworking; complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities.) Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
Oct 13, 2022
Full time
SUMMARY:
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the department of Local Services (DLS) is accepting applications for the career-service position of Product Line Manager - Code Enforcement.
The Product Line Manager - Code Enforcement will lead and manage code enforcement, permit, inspection, or permit support services. Incumbents provide supervision to staff who investigate, and process complaints of violations of the King County Code. The Product Line Manager must be able to perform personally and cultivate among the staff within the Product Line a sophisticated balance between careful adherence to applicable laws and policies while also providing superior customer service. Product Line Managers report to the Assistant Director for Permitting.
JOB DUTIES:
To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
Provide leadership and manage daily operations and resources within the workgroup; establish priorities; ensure target timelines are achieved within the product line; serve as a resource within the product line and for the department.
Draft and implement product line work plans, ensuring goals and objectives align with County and department strategic plans.
Identify and develop staffing requirements; set performance expectations; evaluate staff performance; and make hiring, disciplinary and termination decisions.
Plan, organize, and coordinate work activities of assigned unit; prepare work schedules and staffing plans; provide guidance and technical assistance to staff; and help resolve technical problems.
Develop, plan, and coordinate projects; serve as primary internal and external point of contact for questions concerning case/permit/project status and other matters within the product line; help resolve case/permit and process-related issues and customer issues.
Identify and develop staffing requirements; set performance expectations; evaluate staff performance; and make hiring, disciplinary and termination decisions.
Plan, organize, and coordinate work activities of assigned unit; prepare work schedules and staffing plans; provide guidance and technical assistance to staff; and help resolve technical problems.
Develop, plan, and coordinate projects; serve as primary internal and external point of contact for questions concerning case/permit/project status and other matters within the product line; help resolve case/permit and process-related issues and customer issues.
Identify training needs; create and implement on-going training programs for staff.
Recommend possible code and plan amendments.
Acknowledging the sometimes-contentious nature of the code enforcement industry, create and maintain a culture of superior customer service; instill a mindset whereby staff, to the extent possible, consider alternative solutions that protects the public, the environment and supports the customer’s goal.
Represent King County in legal action by acting as expert witness, giving depositions and answering interrogatories on matters involving enforcement actions.
Provide information to the public on code clarification, code interpretation and enforcement issues.
Perform other duties as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
The ideal candidate will have the following qualifications:
A Bachelor’s degree in public or business administration, criminology or related field, urban planning, industrial engineering, architecture, or similar field and progressive experience in management, including supervising staff OR Any combination of experience/education/training that provides the required knowledge, skills and abilities to perform the work.
Knowledge of codes, ordinances, policies, and laws at various jurisdictional levels that pertain to the specialty area
Knowledge of data reporting, quantitative, and analytical tools/techniques
Knowledge of principles and practices of management and public administration
Knowledge of supervisory principles and practices, workload planning, and scheduling
Skill in system/organizational analysis
Skill in applying and analyzing metrics to measure product line performance
Skill in implementing, interpreting, and amending jurisdictional codes
Ability to read and interpret plans, policies, and regulations, and determine when legal or other professional assistance is required
Skill in working with and supporting elected or appointed public boards or commissions
Skill in working in a political environment
Advanced skills in providing customer service
Skill in personnel management, including mentoring and coaching staff, goal setting, and performance management
Advanced skills in verbal and written communications
Skill in handling multiple competing priorities
Skill in analytical thinking, problem solving, and conflict resolution
Skill in planning, organization, and project management
Skill in proactively identifying problems and allocating available resources to ensure early resolution of issues, coordinating use of staff/resources across product lines as needed.
Ability to effectively engage in and sustain relationships with people from diverse cultures and socio-economic backgrounds.
Ability to work independently and as a team member.
Demonstrated proficiency with business applications, such as Microsoft Office suite and permitting software.
Experience in the investigation of complaints and the code enforcement process.
Skill in providing solutions to code questions and interpretations.
Skill in making presentations to non-technical audiences and/or providing testimony in litigation matters.
Desirable Qualifications:
International Code Council (ICC) Code Enforcement certification
Demonstrated experience leading both entry and journey level code enforcement professionals
Considerable knowledge of applicable state, federal and local laws, rules, ordinances, and regulatory standards applicable to the work.
Effective facilitation and negotiation skills
Necessary Special Requirements:
An offer of employment will be contingent on the success of a pre-employment physical examination.
Must have a valid Washington State driver's license and a good driving record. A complete driving abstract will be required.
Must be able to use office equipment and software.
SUPPLEMENTAL INFORMATION:
Those applicants who pass the initial screening will be invited to interview the Week of October 24, 2022.
If selected as a finalist, you will be invited to come back the week of October 31, 2022, for a second interview.
This recruitment may be used to fill vacancies for up to 6 months, including special duty assignments, STT and TLT opportunities.
WHO MAY APPLY: This position is open to all qualified applicants. First consideration will be given to current PROTEC17 members in the same classification that are eligible for lateral transfer. WORK SCHEDULE: The work week is normally Monday through Friday, 7:00 a.m. to 4:00 p.m., but may at times require work outside of normal business hours and/or on weekends. This full-time position is not overtime eligible. FORMS AND MATERIALS: An online employment application, resume, and cover letter (no more than 2 pages) summarizing how you meet the experience, qualifications, knowledge, and skills for the position.
SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: PROTEC17
For more information regarding this recruitment, please contact: Vivienne Swai Human Resources Analyst 206-477-1538 vswai @kingcounty.gov
Covid-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
As a condition of employment, prior to a final offer of employment, you will be required to:
submit proof of vaccination or
have an approved request for medical or religious exemption and an approved ccommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office
Teleworking Requirement:
The work associated with this position will be performed predominantly by teleworking; complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities.) Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact your recruiter listed on this job announcement.
Title: Administrative Associate to the Executive Office
Department: Executive Office
Status: Non-Exempt
Reports to: Chief Officer for Racial Justice and Equity
Positions Reporting to this Position: None
Location: Washington, DC, eligible for remote work up to 4 days a week.
Travel Requirements: Up to 5%
Union Position: Yes
Job Classification Level: A
Salary Range (depending on experience) : $50,420-$59,002
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate to the Executive Office who will provide administrative support and assist with managing the priorities of the Chief of Staff and Chief Officer for Racial Justice and Equity (RJE). This position includes frequent interfacing with the Executive Team, senior staff, and external partners. We are seeking an exceptionally organized and efficient individual with high attention to detail who also thinks holistically about the needs and expectations of the Executive Office. The ideal candidate is creative, self driven, organized and committed to centering racial justice and equity (RJE) in our work. LCV staff are mission-driven, motivated, and strive to lead with our values of accountability, anti-racism, community, innovation, learning, and sustainability.
Responsibilities :
Team Culture and Functioning
Assist the Chief Officer for Racial Justice and Equity (CORJE) and the Chief of Staff with administrative tasks, scheduling support, writing, travel logistics, reimbursements and expense reports, as needed.
Maintain tracking for Executive Office objectives, including completing RJE board reports and updating strategic plan goals dashboards.
Provide logistical support for virtual and in-person meetings and lead note-taking and disseminating follow-up in several regularly occurring meetings.
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work, through leading and supporting team meetings, team building efforts, and interdepartmental communications.
Help foster a culture of inclusivity, community, collaboration, and trust, including providing opportunities to staff to build relationships across the organization and with the Executive Office.
Archive all department wide materials and documents and ensure file retention between Google Drive and organizational network drive.
Contribute to the team with other projects and duties as assigned.
Travel up to 5% including staff retreats, meetings, conferences and professional development opportunities, as needed.
Budget Support
Track Executive Office spending for LCV and related entities by processing all incoming invoices. Work with the Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Help administer the budget creation and revision processes for the Executive Office, working with the Chief Officer for Racial Justice and Equity and the Chief of Staff to determine departmental budget needs.
Organizational Racial Justice and Equity Support
Work with CORJE to plan and schedule racial justice and equity trainings for all staff.
Collaborate with CORJE and Racial Justice and Equity Coordinator (open position) to craft and finalize organization-wide documents - including evaluation reports, guidance, and policies - designed to further LCV’s racial justice and equity values and goals.
Work with CORJE to offer staffing support for the Boards’ Ad Hoc RJE Committee.
Work with CORJE and RJE Coordinator to support the staff RJE Working Group in monitoring its progress towards meeting annual goals.
Offer research support to CORJE for special projects, including creating and maintaining a RJE Resource Library and RJE Curriculum for LCV and our state partners.
Support the creation and tracking of contracts with consultants and other vendors, as needed.
Qualifications :
Work Experience: Required - At least 1 year of experience in administrative support for a team. Preferred - Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign.
Skills: Required - Highly attentive to details and able to take ownership of routine tasks. Excellent written and oral communications skills, and proficient in word processing, spreadsheets and databases. Adept at maintaining systems for easy access to information and data. Extremely well organized; high level of integrity and ability to manage confidential information; solid judgment; self-starter, critical thinking skills; a sense of teamwork and community; works well in a fast-paced environment; ability to handle multiple tasks; plans ahead and can see the big picture;. Preferred - Experience with Zoom, and Google Suite.
Cultural Competence: Shares LCV’s commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The position will require applicants to be in-person on average 1 day a week. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate to the Executive Office” in the subject line by October 2, 2022. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
Sep 12, 2022
Full time
Title: Administrative Associate to the Executive Office
Department: Executive Office
Status: Non-Exempt
Reports to: Chief Officer for Racial Justice and Equity
Positions Reporting to this Position: None
Location: Washington, DC, eligible for remote work up to 4 days a week.
Travel Requirements: Up to 5%
Union Position: Yes
Job Classification Level: A
Salary Range (depending on experience) : $50,420-$59,002
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Administrative Associate to the Executive Office who will provide administrative support and assist with managing the priorities of the Chief of Staff and Chief Officer for Racial Justice and Equity (RJE). This position includes frequent interfacing with the Executive Team, senior staff, and external partners. We are seeking an exceptionally organized and efficient individual with high attention to detail who also thinks holistically about the needs and expectations of the Executive Office. The ideal candidate is creative, self driven, organized and committed to centering racial justice and equity (RJE) in our work. LCV staff are mission-driven, motivated, and strive to lead with our values of accountability, anti-racism, community, innovation, learning, and sustainability.
Responsibilities :
Team Culture and Functioning
Assist the Chief Officer for Racial Justice and Equity (CORJE) and the Chief of Staff with administrative tasks, scheduling support, writing, travel logistics, reimbursements and expense reports, as needed.
Maintain tracking for Executive Office objectives, including completing RJE board reports and updating strategic plan goals dashboards.
Provide logistical support for virtual and in-person meetings and lead note-taking and disseminating follow-up in several regularly occurring meetings.
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work, through leading and supporting team meetings, team building efforts, and interdepartmental communications.
Help foster a culture of inclusivity, community, collaboration, and trust, including providing opportunities to staff to build relationships across the organization and with the Executive Office.
Archive all department wide materials and documents and ensure file retention between Google Drive and organizational network drive.
Contribute to the team with other projects and duties as assigned.
Travel up to 5% including staff retreats, meetings, conferences and professional development opportunities, as needed.
Budget Support
Track Executive Office spending for LCV and related entities by processing all incoming invoices. Work with the Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Help administer the budget creation and revision processes for the Executive Office, working with the Chief Officer for Racial Justice and Equity and the Chief of Staff to determine departmental budget needs.
Organizational Racial Justice and Equity Support
Work with CORJE to plan and schedule racial justice and equity trainings for all staff.
Collaborate with CORJE and Racial Justice and Equity Coordinator (open position) to craft and finalize organization-wide documents - including evaluation reports, guidance, and policies - designed to further LCV’s racial justice and equity values and goals.
Work with CORJE to offer staffing support for the Boards’ Ad Hoc RJE Committee.
Work with CORJE and RJE Coordinator to support the staff RJE Working Group in monitoring its progress towards meeting annual goals.
Offer research support to CORJE for special projects, including creating and maintaining a RJE Resource Library and RJE Curriculum for LCV and our state partners.
Support the creation and tracking of contracts with consultants and other vendors, as needed.
Qualifications :
Work Experience: Required - At least 1 year of experience in administrative support for a team. Preferred - Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign.
Skills: Required - Highly attentive to details and able to take ownership of routine tasks. Excellent written and oral communications skills, and proficient in word processing, spreadsheets and databases. Adept at maintaining systems for easy access to information and data. Extremely well organized; high level of integrity and ability to manage confidential information; solid judgment; self-starter, critical thinking skills; a sense of teamwork and community; works well in a fast-paced environment; ability to handle multiple tasks; plans ahead and can see the big picture;. Preferred - Experience with Zoom, and Google Suite.
Cultural Competence: Shares LCV’s commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The position will require applicants to be in-person on average 1 day a week. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
To Apply : Send cover letter and resume to hr@lcv.org with “Administrative Associate to the Executive Office” in the subject line by October 2, 2022. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
Federal Reserve Board
Washington District of Columbia
DESCRIPTION/RESPONSIBILITIES: The Business Management Analyst is responsible for and performs various administrative and operations management duties, including helping to review and distribute reports to internal division management and employees on various administrative operations functions that will include budget procurement, and other financial matters along with supervision of the Legal Staff Assistants. Duties may also include Recruitment, HR Systems, Board Policies, Space Planning, Travel, Event Planning, and/or other areas as assigned. The position expectations are commensurate with FR-level.
Budget : Assists with the preparation, administration, and/or maintenance of all or portions of the division budgets. This may include working with managers to input and track expenditures and assist with some data analysis. Assists with the preparation of reports on both a regular basis (e.g., monthly, quarterly, year-end) and at the request of division management.
Procurement : Tracks purchases across a variety of areas and enters related information into the procurement system. This may include managing a purchase card and/or ordering various supplies for the division. May provide information to managers to assist with the preparation of statements of work for purchases and contracts and help enter information into the procurement system.
Recruitment : Assists with the recruitment and hiring process for various positions in the division in coordination with HR Talent Acquisition. This may include helping to maintain division job descriptions and job postings, and processing recruitment actions in the applicant tracking system. May assist with interview logistics (e.g., scheduling).
HR Management : Utilizes HR Systems and databases to input personnel data for the division including job actions, promotions, salaries, rewards, and/or recruitment requisition information. This may include inputting data to support pieces of the personnel management process (e.g., reward & recognition pools, reassignments). Maintains understanding of existing Board HR practices/procedures and assists with the development of division-specific Human Capital solutions (e.g., policies, practices, programs, training, etc.). May also partner with Management Division (e.g., Compensation, Talent Acquisition, or other HR functional areas).
Policy : Maintains familiarity with Board and division administrative policies and procedures to ensure compliance. This may include working closely with HR staff in all HR policy areas (e.g., Compensation, Talent Acquisition, Travel, Leave, and Payroll) for general policy-related matters.
Space Planning : Assists with the coordination of office spaces across the division including office moves, furniture set-up and movement, telephones, and other space-related efforts for new and existing staff to meet division demands. This may include coordinating with facility services to ensure building services are maintained and facility-related problems are remedied.
Travel : May coordinate components of division travel to include approvals, budget aspects, or actual arrangements. May also assist with ensuring travel program compliance, providing policy guidance to employees, developing reports, and advising on travel metrics.
Event Planning : May provide logistical and/or administrative support to the planning, scheduling, material preparation, and/or food and beverage arrangements for various division meetings or events. May coordinate with audio visual staff to ensure meeting collaboration tools run smoothly (e.g., skype, conference calls, video etc.).
Emergency Preparedness : May assist with division efforts related to Board emergency preparedness activities (e.g., conducting employee accountability procedures within specified timeframes, supporting continuity of operations plans (COOP), etc.).
Performs additional duties as assigned.
REQUIRED SKILLS: Qualifications FR- 23 Requires a bachelor’s degree or equivalent experience and a minimum of 1 year of related experience. Must have knowledge of some technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have the ability to work with others on the application of qualitative and quantitative analysis. Must have a good customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities
Qualifications FR- 24 Requires a bachelor’s degree or equivalent experience and a minimum of 2 years of related experience. Must have working knowledge of many technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have familiarity with the application of qualitative and quantitative analysis. Must have a strong customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities.
Qualifications FR- 25 Requires a bachelor’s degree or equivalent experience and a minimum of 3 years of related experience. Must have excellent knowledge of most technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have demonstrated knowledge of and competence in the application of qualitative and quantitative analysis. Requires excellent analytical and problem-solving ability. Must have excellent customer service orientation and interpersonal skills, to include good oral and written communication skills, as well as the ability to train others and influence change management efforts. Must be able to work effectively with more senior Business Management Analysts and also be able to explain administrative and operations issues/concepts of moderate complexity to staff members as needed. Should possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities.
Qualifications FR- 26 Requires a bachelor’s degree or equivalent experience and a minimum of 4 years of relevant experience. Must have advanced knowledge of technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have advanced knowledge of and ability to apply qualitative and quantitative analysis. Requires advanced analytical and problem-solving ability. Must have advanced customer service orientation and interpersonal skills, to include strong oral and written communication skills, as well as the ability to train others and influence or lead change management efforts. Must be able to work effectively with senior management and also be able to explain some complex administrative and operations issues/concepts to staff members. Must possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities.
Remarks: Experience with budget and procurement a plus. Supervisory skills a plus. Must possess strong organizational skills; attention to detail; strong analytical ability; and strong oral and written communication skills (including the ability to interact effectively with management and staff at all levels). Must have the ability to handle multiple assignments simultaneously and organize projects and see them through successful completion with minimal supervision. Must be technologically savvy and be proficient with Word and Excel including creating and maintaining complex spreadsheets. Must be able to exercise sound judgment and a high level of discretion given the access to highly sensitive information.
May 24, 2022
Full time
DESCRIPTION/RESPONSIBILITIES: The Business Management Analyst is responsible for and performs various administrative and operations management duties, including helping to review and distribute reports to internal division management and employees on various administrative operations functions that will include budget procurement, and other financial matters along with supervision of the Legal Staff Assistants. Duties may also include Recruitment, HR Systems, Board Policies, Space Planning, Travel, Event Planning, and/or other areas as assigned. The position expectations are commensurate with FR-level.
Budget : Assists with the preparation, administration, and/or maintenance of all or portions of the division budgets. This may include working with managers to input and track expenditures and assist with some data analysis. Assists with the preparation of reports on both a regular basis (e.g., monthly, quarterly, year-end) and at the request of division management.
Procurement : Tracks purchases across a variety of areas and enters related information into the procurement system. This may include managing a purchase card and/or ordering various supplies for the division. May provide information to managers to assist with the preparation of statements of work for purchases and contracts and help enter information into the procurement system.
Recruitment : Assists with the recruitment and hiring process for various positions in the division in coordination with HR Talent Acquisition. This may include helping to maintain division job descriptions and job postings, and processing recruitment actions in the applicant tracking system. May assist with interview logistics (e.g., scheduling).
HR Management : Utilizes HR Systems and databases to input personnel data for the division including job actions, promotions, salaries, rewards, and/or recruitment requisition information. This may include inputting data to support pieces of the personnel management process (e.g., reward & recognition pools, reassignments). Maintains understanding of existing Board HR practices/procedures and assists with the development of division-specific Human Capital solutions (e.g., policies, practices, programs, training, etc.). May also partner with Management Division (e.g., Compensation, Talent Acquisition, or other HR functional areas).
Policy : Maintains familiarity with Board and division administrative policies and procedures to ensure compliance. This may include working closely with HR staff in all HR policy areas (e.g., Compensation, Talent Acquisition, Travel, Leave, and Payroll) for general policy-related matters.
Space Planning : Assists with the coordination of office spaces across the division including office moves, furniture set-up and movement, telephones, and other space-related efforts for new and existing staff to meet division demands. This may include coordinating with facility services to ensure building services are maintained and facility-related problems are remedied.
Travel : May coordinate components of division travel to include approvals, budget aspects, or actual arrangements. May also assist with ensuring travel program compliance, providing policy guidance to employees, developing reports, and advising on travel metrics.
Event Planning : May provide logistical and/or administrative support to the planning, scheduling, material preparation, and/or food and beverage arrangements for various division meetings or events. May coordinate with audio visual staff to ensure meeting collaboration tools run smoothly (e.g., skype, conference calls, video etc.).
Emergency Preparedness : May assist with division efforts related to Board emergency preparedness activities (e.g., conducting employee accountability procedures within specified timeframes, supporting continuity of operations plans (COOP), etc.).
Performs additional duties as assigned.
REQUIRED SKILLS: Qualifications FR- 23 Requires a bachelor’s degree or equivalent experience and a minimum of 1 year of related experience. Must have knowledge of some technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have the ability to work with others on the application of qualitative and quantitative analysis. Must have a good customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities
Qualifications FR- 24 Requires a bachelor’s degree or equivalent experience and a minimum of 2 years of related experience. Must have working knowledge of many technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have familiarity with the application of qualitative and quantitative analysis. Must have a strong customer service orientation and interpersonal skills, to include oral and written communication skills, as well as the ability to assist with change management efforts. Must be able to work effectively with more senior Business Management Analysts. Should possess the ability to exercise judgment, initiative, and confidentiality in all areas of responsibilities.
Qualifications FR- 25 Requires a bachelor’s degree or equivalent experience and a minimum of 3 years of related experience. Must have excellent knowledge of most technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have demonstrated knowledge of and competence in the application of qualitative and quantitative analysis. Requires excellent analytical and problem-solving ability. Must have excellent customer service orientation and interpersonal skills, to include good oral and written communication skills, as well as the ability to train others and influence change management efforts. Must be able to work effectively with more senior Business Management Analysts and also be able to explain administrative and operations issues/concepts of moderate complexity to staff members as needed. Should possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities.
Qualifications FR- 26 Requires a bachelor’s degree or equivalent experience and a minimum of 4 years of relevant experience. Must have advanced knowledge of technical aspects of financial, human resources, facilities, budget, personnel, administration, and corporate services. Must have advanced knowledge of and ability to apply qualitative and quantitative analysis. Requires advanced analytical and problem-solving ability. Must have advanced customer service orientation and interpersonal skills, to include strong oral and written communication skills, as well as the ability to train others and influence or lead change management efforts. Must be able to work effectively with senior management and also be able to explain some complex administrative and operations issues/concepts to staff members. Must possess the ability to exercise a high degree of judgment, initiative, and confidentiality in all areas of responsibilities.
Remarks: Experience with budget and procurement a plus. Supervisory skills a plus. Must possess strong organizational skills; attention to detail; strong analytical ability; and strong oral and written communication skills (including the ability to interact effectively with management and staff at all levels). Must have the ability to handle multiple assignments simultaneously and organize projects and see them through successful completion with minimal supervision. Must be technologically savvy and be proficient with Word and Excel including creating and maintaining complex spreadsheets. Must be able to exercise sound judgment and a high level of discretion given the access to highly sensitive information.
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Melbourne Campus in Melbourne, Florida.
Provide administrative support to Senior Administrator Office.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate Degree from a regionally accredited institution.
Three to five years’ experience as an Executive Assistant/Legal Assistant.
Supervisory experience required.
Excellent organization and administrative skills required.
Valid Florida Motor Vehicle Operator’s license required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to sit at a desk and view display screen for extended periods of time.
Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic.
Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.
Exceptional communication (oral and written) and customer service skills.
Ability to use a PC, software programs (to include Microsoft Office), typewriter, office machines.
Ability to access, input, and retrieve information and/or data from a computer.
Evidence of accuracy, attention to detail, efficiency, and confidentiality in past positions.
Understanding of and commitment to Equal Access/Equal Opportunity.
Ability to occasionally lift, push, pull and/or move up to 15 pounds.
Ability to bend, stoop, and stand.
Acceptable eyesight (with/without correction/aid). Acceptable hearing (with/without hearing aid).
Works inside in an office environment.
The salary is commensurate with experience. Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from January 25, 2022 through February 3, 2022 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Jan 26, 2022
Full time
Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Specialist on the Melbourne Campus in Melbourne, Florida.
Provide administrative support to Senior Administrator Office.
The following minimum qualifications for this position must be met before any applicant will be considered:
Associate Degree from a regionally accredited institution.
Three to five years’ experience as an Executive Assistant/Legal Assistant.
Supervisory experience required.
Excellent organization and administrative skills required.
Valid Florida Motor Vehicle Operator’s license required.
This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $37.25). This fingerprinting fee ($37.25) is non-refundable.
Understanding of and commitment to Equal Access/Equal Opportunity.
Official transcripts of all collegiate work will be required to be considered beyond the application phase. *
*High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc.
Minimum physical qualifications:
Ability to sit at a desk and view display screen for extended periods of time.
Must be able to adapt to frequent interruptions due to telephone, student, staff, faculty and other customer traffic.
Must be flexible and be able to prioritize a heavy workload given the changing demands of the office.
Exceptional communication (oral and written) and customer service skills.
Ability to use a PC, software programs (to include Microsoft Office), typewriter, office machines.
Ability to access, input, and retrieve information and/or data from a computer.
Evidence of accuracy, attention to detail, efficiency, and confidentiality in past positions.
Understanding of and commitment to Equal Access/Equal Opportunity.
Ability to occasionally lift, push, pull and/or move up to 15 pounds.
Ability to bend, stoop, and stand.
Acceptable eyesight (with/without correction/aid). Acceptable hearing (with/without hearing aid).
Works inside in an office environment.
The salary is commensurate with experience. Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan.
Applications will be accepted from January 25, 2022 through February 3, 2022 ; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day.
HOW TO APPLY
All applicants must apply on-line at the Eastern Florida State College Website in order to be considered for employment. If an applicant needs assistance in completing the on-line application, he/she should contact Human Resources. With at least 24 hours advance notice, EFSC can provide readers, Braille, audio cassettes, computer readers, sign language interpreters, and Scribes.
NOTE TO APPLICANT
Applications will not be considered after the deadline date unless justified and approved for exception by the Associate Vice President, Human Resources. All successful applicants must complete New Employee Orientation prior to beginning work.
CONTACT HUMAN RESOURCES
Eastern Florida State College, Human Resources, 1519 Clearlake Road, Cocoa, FL 32922
Telephone: (321) 433-7070 FAX: (321) 433-7065 Florida Relay: 1-800-955-8770
Email: resources@easternflorida.edu
Website: https://www.easternflorida.edu/administration-departments/human-resources/employment-needs-opportunities/employment-opportunities.cfm
Eastern Florida State College is dedicated to providing a nondiscriminatory environment which promotes equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, race, national origin, color, ethnicity, genetic information, religion, sex, gender, sexual orientation, pregnancy, disability, marital status, veterans status, ancestry, or political affiliation in its programs, activities, or employment.
About the college
Eastern Florida State College, located in the heart of Florida’s Space Coast, is a co-educational, publicly supported post-secondary institution that adopted its current name on July 1, 2013 with the addition of four-year Bachelor's Degrees.
An accredited institution, EFSC is recognized as one of America's leading state colleges for quality instruction, organization and innovative, leading-edge programs.
Title : Senior Vice President (SVP) of Development
Department: Development
Status : Exempt
Reports To : President
Positions Reporting To This Position : VP of Development Partnerships, VP of GiveGreen, VP of Membership & Direct Response Fundraising, VP of Membership & Development Operations, VP of Marketing and Engagement, Special Assistant to Development
Location: Washington DC preferred. Other locations considered .
Union Position: No
Job Classification Level: M-V
Salary Range (depending on experience) : $140,000-$250,000
General Description :
The League of Conservation Voters (LCV) believes our Earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We work to elect climate and democracy champions, and hold elected officials accountable to deliver on the ambitious change the public wants and science demands. We have built a powerful national movement with 30 state affiliates, with highly effective and impactful grassroots and community organizing programs across the country. Core to all of this work is our commitment to advance racial justice and equity.
At LCV, we approach our work through our organizational values -- accountability, anti-racism, community, innovation, learning, and sustainability -- and we are seeking a leader who will help us maintain and expand our fundraising efforts with a deep commitment to these values.
The SVP of Development is a key leadership position that reports to the President, works closely with the Board of Directors and serves on the Executive Team. The SVP of Development will have the exciting opportunity to lead the largest department at LCV in raising over $100 Million+ annually through a combination of membership, major gifts, institutional giving, and special events fundraising.
The SVP is responsible for overseeing the strategic direction of our fundraising efforts, ensuring that we set ambitious yet achievable goals by providing leadership, vision, and evaluation of the Development department's performance, as well as managing relationships with some of our most important donors. The SVP will lead a skilled and growing team of over 40 development professionals in achieving the organization’s revenue goals, increasing income, and engaging more individuals and institutions in the work and values of LCV (501c4) and related entities, including LCV Education Fund (501c3), LCV Victory Fund (SuperPAC), LCV Action Fund (PAC), GiveGreen (Candidate fundraising), and the broader network of 30 state affiliates collectively called the Conservation Voter Movement (CVM).
The ideal candidate will bring a strong track record of overseeing sizable fundraising departments with varied and complex revenue streams, be a creative and thoughtful leader with demonstrated skills as a strong manager of people and systems, and have the ability to plan for and respond to growth. The SVP will need to have a deep commitment to protecting the environment and democracy and a dedication to centering racial justice and equity in all aspects of their work.
Responsibilities :
Development Department Management
Set and drive a clear vision for the Development department that advances organization-wide strategies, goals, and change processes.
Provide leadership, strategic direction, oversight, and the efficient coordination for the development team to execute the development plan and to monitor progress toward these goals.
Lead the fundraising team's creation of a strategic vision for advancing our deep commitment to anti-racism.
Manage, develop, and retain a growing team of 40+ development professionals and actively cultivate a culture of collaboration, openness, trust, equity, inclusion, and support within the department, and in its work with other departments.
Lead the building, implementation, and adoption of systems and practices that support intra- and inter-departmental collaboration, integration, communication, and relationship building. Across functions, programs and campaigns, promote a fundraising culture of trust, support, resource sharing, and transparency.
Prepare yearly and mid-year budgets in collaboration with the Development department leadership team and Finance department, sign invoices and contracts for the department, monitor revenue and expense budgets.
Fundraising Strategy and Implementation
Plan and direct a comprehensive, complex fundraising operation that includes maintaining and growing annual revenues of $100M+ from membership, mid-level donors, major donor principal giving, planned giving, foundations and other institutional funders.
Lead the department’s focus on expanding the racial diversity of the donor and activist base at all levels, and ensure fundraising strategies foster inclusion of donors and activists of color.
Own, manage, and grow a select portfolio of principal gift individual donors, institutional funders, and prospects.
Develop a vision and practices that increase integration and coordination of fundraising across the CVM, which is our network of 30+ state affiliates.
In coordination with NRDC Action Votes & NRDC Action Fund PAC, ensure that GiveGreen, a multi-million dollar candidate fundraising program, is staffed, resourced, and set up to succeed.
In collaboration with the Executive Team, Communications Department, and other senior development staff, create unified and inclusive messages and marketing frames to motivate and inspire individual and institutional donors and prospects at all levels to support LCV and LCVEF’s missions.
Coordinate with operations and campaigns teams to boost the use of data to inform goals and priorities. Work with the development team on short-and long-term revenue forecasting for membership, mid-level and major donor (individual and institutional) programs.
Executive Team Leadership and Organization-wide Goals
Instill a culture of philanthropy throughout LCV.
In collaboration with the Board of Directors and other senior leaders of the organization, help to develop and execute the overarching organizational direction, goals and strategies.
Cultivate strong relationships with the Boards of Directors to drive deeper engagement in stewardship and the fundraising process. Collaborate on recruitment of new Board members with an eye towards creating more age, race, and gender diversity.
Qualifications :
Work Experience: Required - Minimum of 15 years experience leading a robust and complex fundraising operation, with direct experience and knowledge of the full spectrum of development, including planned giving, gift solicitations, institutional fundraising, stewardship, digital and membership, as well as significant staff management. Experience utilizing analytics, data segmentation and reporting to leverage and maximize growth, including retention, upgrade and lapsed strategies. Senior leadership experience and track record of working across multiple program areas and legal entities. Preferred - Electoral campaign experience. Familiarity with grants management and tracking across a large and growing organization. Experience in securing support for 501 (c)(3), 501(c)(4), PAC, and Super PAC contributions. Experience with operationalizing equity and developing equity and justice rooted fundraising strategies. Experience working in and raising money in organizations with an affiliated network structure.
Skills: Deep commitment to the organization's mission and values. High level of cultural competence and ability to lead on issues of racial justice and equity. Proven track record leading a diverse and large team -- including deep experience overseeing staff, hiring, nurturing and developing talent. Proven track record utilizing innovative strategies to maximize fundraising efforts. Proven ability to personally cultivate, solicit, and steward individual and foundation donors at five to seven figure levels. Demonstrated strength in prospect discovery and in building effective strategies to compel new major donor investments. Experience integrating giving programs at various levels to cultivate greater donor commitments. Demonstrated ability to work effectively with various constituencies, including the Board of Directors and various Board committees, other department heads, program directors, staff, and donors. Strong track record of developing and building out effective fundraising infrastructure, including operational systems and processes for fundraising team, financial management, administration, grant and contract management, CRM work, and membership/development administration. Demonstrated leadership qualities and ability to work in a dynamic, high-pressure, and reactive environment. Ability to be decisive while balancing input against deadlines. Demonstrated ability to meet tight deadlines while handling multiple projects. Understanding of power, racial, sexual, economic, and gender inequities and their intersection with climate justice. Superior interpersonal skills and the ability to work well with different personalities and balance sometimes competing internal constituencies. Flexible and adaptable style; a leader who can positively impact both strategic and tactical fundraising initiatives and create a results driven culture. Articulate and persuasive communicator in both the spoken and written word; must be adept at crafting case materials and making presentations to a variety of audiences.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the US and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The person in this position frequently communicates with Board members/major donors/foundations and must be able to exchange accurate information. Ability to travel regularly and frequently (up to 2-3 times/month post-pandemic) for meetings, training, affiliate engagement as well as internal staff meetings and LCV events. The preference is for the position to be based in Washington DC but other locations will be considered. Applicants need to be located in and legally authorized to work in the United States. Please note that most LCV staff are currently working remotely during the COVID-19 pandemic, through February 28, 2022.
To Apply : Send cover letter and resume to hr@lcv.org with “SVP of Development” in the subject line by February 21, 2022. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
Jan 02, 2022
Full time
Title : Senior Vice President (SVP) of Development
Department: Development
Status : Exempt
Reports To : President
Positions Reporting To This Position : VP of Development Partnerships, VP of GiveGreen, VP of Membership & Direct Response Fundraising, VP of Membership & Development Operations, VP of Marketing and Engagement, Special Assistant to Development
Location: Washington DC preferred. Other locations considered .
Union Position: No
Job Classification Level: M-V
Salary Range (depending on experience) : $140,000-$250,000
General Description :
The League of Conservation Voters (LCV) believes our Earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We work to elect climate and democracy champions, and hold elected officials accountable to deliver on the ambitious change the public wants and science demands. We have built a powerful national movement with 30 state affiliates, with highly effective and impactful grassroots and community organizing programs across the country. Core to all of this work is our commitment to advance racial justice and equity.
At LCV, we approach our work through our organizational values -- accountability, anti-racism, community, innovation, learning, and sustainability -- and we are seeking a leader who will help us maintain and expand our fundraising efforts with a deep commitment to these values.
The SVP of Development is a key leadership position that reports to the President, works closely with the Board of Directors and serves on the Executive Team. The SVP of Development will have the exciting opportunity to lead the largest department at LCV in raising over $100 Million+ annually through a combination of membership, major gifts, institutional giving, and special events fundraising.
The SVP is responsible for overseeing the strategic direction of our fundraising efforts, ensuring that we set ambitious yet achievable goals by providing leadership, vision, and evaluation of the Development department's performance, as well as managing relationships with some of our most important donors. The SVP will lead a skilled and growing team of over 40 development professionals in achieving the organization’s revenue goals, increasing income, and engaging more individuals and institutions in the work and values of LCV (501c4) and related entities, including LCV Education Fund (501c3), LCV Victory Fund (SuperPAC), LCV Action Fund (PAC), GiveGreen (Candidate fundraising), and the broader network of 30 state affiliates collectively called the Conservation Voter Movement (CVM).
The ideal candidate will bring a strong track record of overseeing sizable fundraising departments with varied and complex revenue streams, be a creative and thoughtful leader with demonstrated skills as a strong manager of people and systems, and have the ability to plan for and respond to growth. The SVP will need to have a deep commitment to protecting the environment and democracy and a dedication to centering racial justice and equity in all aspects of their work.
Responsibilities :
Development Department Management
Set and drive a clear vision for the Development department that advances organization-wide strategies, goals, and change processes.
Provide leadership, strategic direction, oversight, and the efficient coordination for the development team to execute the development plan and to monitor progress toward these goals.
Lead the fundraising team's creation of a strategic vision for advancing our deep commitment to anti-racism.
Manage, develop, and retain a growing team of 40+ development professionals and actively cultivate a culture of collaboration, openness, trust, equity, inclusion, and support within the department, and in its work with other departments.
Lead the building, implementation, and adoption of systems and practices that support intra- and inter-departmental collaboration, integration, communication, and relationship building. Across functions, programs and campaigns, promote a fundraising culture of trust, support, resource sharing, and transparency.
Prepare yearly and mid-year budgets in collaboration with the Development department leadership team and Finance department, sign invoices and contracts for the department, monitor revenue and expense budgets.
Fundraising Strategy and Implementation
Plan and direct a comprehensive, complex fundraising operation that includes maintaining and growing annual revenues of $100M+ from membership, mid-level donors, major donor principal giving, planned giving, foundations and other institutional funders.
Lead the department’s focus on expanding the racial diversity of the donor and activist base at all levels, and ensure fundraising strategies foster inclusion of donors and activists of color.
Own, manage, and grow a select portfolio of principal gift individual donors, institutional funders, and prospects.
Develop a vision and practices that increase integration and coordination of fundraising across the CVM, which is our network of 30+ state affiliates.
In coordination with NRDC Action Votes & NRDC Action Fund PAC, ensure that GiveGreen, a multi-million dollar candidate fundraising program, is staffed, resourced, and set up to succeed.
In collaboration with the Executive Team, Communications Department, and other senior development staff, create unified and inclusive messages and marketing frames to motivate and inspire individual and institutional donors and prospects at all levels to support LCV and LCVEF’s missions.
Coordinate with operations and campaigns teams to boost the use of data to inform goals and priorities. Work with the development team on short-and long-term revenue forecasting for membership, mid-level and major donor (individual and institutional) programs.
Executive Team Leadership and Organization-wide Goals
Instill a culture of philanthropy throughout LCV.
In collaboration with the Board of Directors and other senior leaders of the organization, help to develop and execute the overarching organizational direction, goals and strategies.
Cultivate strong relationships with the Boards of Directors to drive deeper engagement in stewardship and the fundraising process. Collaborate on recruitment of new Board members with an eye towards creating more age, race, and gender diversity.
Qualifications :
Work Experience: Required - Minimum of 15 years experience leading a robust and complex fundraising operation, with direct experience and knowledge of the full spectrum of development, including planned giving, gift solicitations, institutional fundraising, stewardship, digital and membership, as well as significant staff management. Experience utilizing analytics, data segmentation and reporting to leverage and maximize growth, including retention, upgrade and lapsed strategies. Senior leadership experience and track record of working across multiple program areas and legal entities. Preferred - Electoral campaign experience. Familiarity with grants management and tracking across a large and growing organization. Experience in securing support for 501 (c)(3), 501(c)(4), PAC, and Super PAC contributions. Experience with operationalizing equity and developing equity and justice rooted fundraising strategies. Experience working in and raising money in organizations with an affiliated network structure.
Skills: Deep commitment to the organization's mission and values. High level of cultural competence and ability to lead on issues of racial justice and equity. Proven track record leading a diverse and large team -- including deep experience overseeing staff, hiring, nurturing and developing talent. Proven track record utilizing innovative strategies to maximize fundraising efforts. Proven ability to personally cultivate, solicit, and steward individual and foundation donors at five to seven figure levels. Demonstrated strength in prospect discovery and in building effective strategies to compel new major donor investments. Experience integrating giving programs at various levels to cultivate greater donor commitments. Demonstrated ability to work effectively with various constituencies, including the Board of Directors and various Board committees, other department heads, program directors, staff, and donors. Strong track record of developing and building out effective fundraising infrastructure, including operational systems and processes for fundraising team, financial management, administration, grant and contract management, CRM work, and membership/development administration. Demonstrated leadership qualities and ability to work in a dynamic, high-pressure, and reactive environment. Ability to be decisive while balancing input against deadlines. Demonstrated ability to meet tight deadlines while handling multiple projects. Understanding of power, racial, sexual, economic, and gender inequities and their intersection with climate justice. Superior interpersonal skills and the ability to work well with different personalities and balance sometimes competing internal constituencies. Flexible and adaptable style; a leader who can positively impact both strategic and tactical fundraising initiatives and create a results driven culture. Articulate and persuasive communicator in both the spoken and written word; must be adept at crafting case materials and making presentations to a variety of audiences.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the US and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The person in this position frequently communicates with Board members/major donors/foundations and must be able to exchange accurate information. Ability to travel regularly and frequently (up to 2-3 times/month post-pandemic) for meetings, training, affiliate engagement as well as internal staff meetings and LCV events. The preference is for the position to be based in Washington DC but other locations will be considered. Applicants need to be located in and legally authorized to work in the United States. Please note that most LCV staff are currently working remotely during the COVID-19 pandemic, through February 28, 2022.
To Apply : Send cover letter and resume to hr@lcv.org with “SVP of Development” in the subject line by February 21, 2022. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
University of Washington | Institute for Health Metrics and Evaluation
The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health. IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which are cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members. IHME has an outstanding opportunity for a Program Coordinator that will provide day-to-day program support performing complex and varied fiscal and administrative functions within IHME and supporting the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios research and the UW Population Health Initiative programs. The Program Coordinator serves as a resource and a point of contact for accurate information about these programs in relation to events, conferences, summits, and key research deliverable timelines. This position requires an individual to build effective working relationships with individuals within and outside the organization from a variety of professional levels and backgrounds while exhibiting poise, responsiveness, a keen awareness of details, and impeccable integrity when dealing with sensitive materials and topics. The individual will independently provide overall effective and efficient communication and coordination for each program, interpreting and applying policies, guidelines, and procedures to answer inquiries from faculty, fellows, staff, students, and global external collaborators. The individual must develop an awareness of the research context of the programs they partner with in order to best understand priorities and execute work against demanding deadlines and while juggling multiple tasks. Additionally this position operates the reception desk and is the dedicated resource to IHME faculty, staff and visitors. The Program Coordinator is the initial contact for visitors to the Institute. This position is key to presenting a first impression of the Institute in the best manner possible and requires a high level of professionalism. This role will be an active member of the Financial Planning and Operations team and will report to the Assistant Director of Administration. This position is contingent upon project funding availability.
RESPONSIBILITIES: Program support and coordination
Provide accurate and efficient communication to staff, faculty, fellows, and the public with information and interpretation of policies and procedures related to the program’s specialties.
Coordinate and lead meetings with faculty and staff to schedule out projected events/meetings, determining scope and necessary elements. Lead and meet timelines for these projects as assigned by program directors.
Manage and organize conferences, summits, and guest speaking events with internal and external collaborators, government officials, media, and public and private institutions, to include coordinating meeting logistics, scheduling appointments and meetings, coordinating travel arrangements, and preparing business visa application documents for faculty and visitors as needed.
Assist program heads with composing or editing reports and meeting presentation materials per IHME’s style guidelines.
Initiate purchases of goods, services, and supplies in accordance with UW policies and procedures as needed, check order status and resolve problems efficiently and effectively.
Analyze and process expense reports, reimbursements, and check requests in an accurate and timely fashion.
Identify mechanisms to improve operations, decrease turnaround times, and streamline work processes.
Reception support
Provide assistance with day to day front desk duties, to include, but not limited to: answering phones, maintaining front desk email account and schedule, greeting visitors and facilitating smooth transitions to meetings, ordering business cards, providing estimates for shipping, packaging and entering requests, receiving and notifying for packages, maintaining various logs, daily kitchen and conference room upkeep, and working with building management and staff for facility operations.
Professionally conduct work with the highest level of integrity and discretion as it relates to international visitors and dignitaries, faculty, staff, and students.
Assist with Institute administrative tasks, including but not limited to: assembly of professional documents for Scientific Oversight Group (SOG) and IHME Board of Directors, data entry and moderate clerical support for presentation materials.
Utilize independent judgment and discretion while engaging with internal and external collaborators, government officials, media, and public and private institutions and representatives.
Other duties as assigned.
MINIMUM REQUIREMENTS:
High school graduation or equivalent AND two years of experience in supporting a program and/or executives OR equivalent education/experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS:
Adept diplomacy and exemplary interpersonal skills required. Must be agile at forming respectful and rewarding relationships with people with different levels of experience and expertise from a variety of cultural, linguistic, and professional settings.
Ability to react with appropriate levels of urgency and creatively solve problems to situations and events that require quick response or turnaround.
High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
Strong MS Office software skills – proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook, email, calendaring, and scheduling are minimum requirements.
Track record of being organized and detail-oriented, with an ability to work both independently and collaboratively to achieve objectives.
Ability to thrive in a fast-paced and collaborative environment to manage multiple priorities while coordinating resources needed to meet deadlines.
Flexibility and willingness to assume new tasks or special projects.
Flexibility to work nights and weekends a must.
Interest in learning about the Institute’s work and an ability to clearly relate and communicate its work.
A commitment to working to alongside others at IHME to illuminate the health impacts of systemic racism and to work within IHME to make our organization more diverse and inclusive. See IHME’s DEI statement here: http://www.healthdata.org/get-involved/careers/dei
WORKING CONDITIONS:
Weekend and evening work sometimes required.
This position is open to anyone authorized to work in the U.S. The UW is not able to sponsor visas for staff positions.
This position is located in Seattle, Washington working in-person at the IHME office on UW Campus.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Dec 30, 2021
Full time
The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health. IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which are cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members. IHME has an outstanding opportunity for a Program Coordinator that will provide day-to-day program support performing complex and varied fiscal and administrative functions within IHME and supporting the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios research and the UW Population Health Initiative programs. The Program Coordinator serves as a resource and a point of contact for accurate information about these programs in relation to events, conferences, summits, and key research deliverable timelines. This position requires an individual to build effective working relationships with individuals within and outside the organization from a variety of professional levels and backgrounds while exhibiting poise, responsiveness, a keen awareness of details, and impeccable integrity when dealing with sensitive materials and topics. The individual will independently provide overall effective and efficient communication and coordination for each program, interpreting and applying policies, guidelines, and procedures to answer inquiries from faculty, fellows, staff, students, and global external collaborators. The individual must develop an awareness of the research context of the programs they partner with in order to best understand priorities and execute work against demanding deadlines and while juggling multiple tasks. Additionally this position operates the reception desk and is the dedicated resource to IHME faculty, staff and visitors. The Program Coordinator is the initial contact for visitors to the Institute. This position is key to presenting a first impression of the Institute in the best manner possible and requires a high level of professionalism. This role will be an active member of the Financial Planning and Operations team and will report to the Assistant Director of Administration. This position is contingent upon project funding availability.
RESPONSIBILITIES: Program support and coordination
Provide accurate and efficient communication to staff, faculty, fellows, and the public with information and interpretation of policies and procedures related to the program’s specialties.
Coordinate and lead meetings with faculty and staff to schedule out projected events/meetings, determining scope and necessary elements. Lead and meet timelines for these projects as assigned by program directors.
Manage and organize conferences, summits, and guest speaking events with internal and external collaborators, government officials, media, and public and private institutions, to include coordinating meeting logistics, scheduling appointments and meetings, coordinating travel arrangements, and preparing business visa application documents for faculty and visitors as needed.
Assist program heads with composing or editing reports and meeting presentation materials per IHME’s style guidelines.
Initiate purchases of goods, services, and supplies in accordance with UW policies and procedures as needed, check order status and resolve problems efficiently and effectively.
Analyze and process expense reports, reimbursements, and check requests in an accurate and timely fashion.
Identify mechanisms to improve operations, decrease turnaround times, and streamline work processes.
Reception support
Provide assistance with day to day front desk duties, to include, but not limited to: answering phones, maintaining front desk email account and schedule, greeting visitors and facilitating smooth transitions to meetings, ordering business cards, providing estimates for shipping, packaging and entering requests, receiving and notifying for packages, maintaining various logs, daily kitchen and conference room upkeep, and working with building management and staff for facility operations.
Professionally conduct work with the highest level of integrity and discretion as it relates to international visitors and dignitaries, faculty, staff, and students.
Assist with Institute administrative tasks, including but not limited to: assembly of professional documents for Scientific Oversight Group (SOG) and IHME Board of Directors, data entry and moderate clerical support for presentation materials.
Utilize independent judgment and discretion while engaging with internal and external collaborators, government officials, media, and public and private institutions and representatives.
Other duties as assigned.
MINIMUM REQUIREMENTS:
High school graduation or equivalent AND two years of experience in supporting a program and/or executives OR equivalent education/experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS:
Adept diplomacy and exemplary interpersonal skills required. Must be agile at forming respectful and rewarding relationships with people with different levels of experience and expertise from a variety of cultural, linguistic, and professional settings.
Ability to react with appropriate levels of urgency and creatively solve problems to situations and events that require quick response or turnaround.
High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
Strong MS Office software skills – proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook, email, calendaring, and scheduling are minimum requirements.
Track record of being organized and detail-oriented, with an ability to work both independently and collaboratively to achieve objectives.
Ability to thrive in a fast-paced and collaborative environment to manage multiple priorities while coordinating resources needed to meet deadlines.
Flexibility and willingness to assume new tasks or special projects.
Flexibility to work nights and weekends a must.
Interest in learning about the Institute’s work and an ability to clearly relate and communicate its work.
A commitment to working to alongside others at IHME to illuminate the health impacts of systemic racism and to work within IHME to make our organization more diverse and inclusive. See IHME’s DEI statement here: http://www.healthdata.org/get-involved/careers/dei
WORKING CONDITIONS:
Weekend and evening work sometimes required.
This position is open to anyone authorized to work in the U.S. The UW is not able to sponsor visas for staff positions.
This position is located in Seattle, Washington working in-person at the IHME office on UW Campus.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
THE ORGANIZATION
MISSION
As You Sow seeks to promote environmental and social corporate responsibility through shareholder advocacy, coalition building, and innovative legal strategies.
VISION
Our vision is a safe, just, and sustainable world in which protecting the environment and human rights is central to corporate decision-making.
OVERVIEW
As You Sow is a Berkeley-based non-profit 501(c)(3) organization who promotes corporate environmental and social responsibility through shareholder advocacy, coalition building, and innovative legal strategies. We believe that the way to a safe, just, and sustainable world can be only achievable by enlisting the support of corporations, either through advocacies, scorecards, shareholder engagements, and other innovative methods. Moving companies to take greater responsibility for the social and environmental impact of their operations, is our primary goal and our actions have produced results for 29 years.
COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION
As You Sow actively seeks to recruit and retain a diverse staff in all areas of operations. As You Sow will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, sex, or sexual orientation.
THE POSITION
This is a full-time non-exempt position. The Executive & Project Assistant supports the CEO by overseeing his scheduling and time commitments on a range of As You Sow ’s programs as well as performing research on a number of new projects and feasibility studies of potential ideas. This fast-paced position works across all programs as well as fundraising, media, communications, and outside organizational partnerships. Integral to As You Sow ’s innovative approach to changing corporations for good, this role provides an opportunity to assist the CEO find new solutions that help in innovate ways across multiple strategic initiatives. The ideal candidate has the ability to keep track of multiple topics with overlapping due dates; think critically; offer innovative solutions to roadblocks; and develop project plans, bring together consulting teams, perform feasibility analysis, and hand off initiates ready for funding and implementation.
Position Type: 1.0 FTE. Non-exempt
Start date: Applications accepted until January 6, 2022; Estimated hire start Feb 1, 2022
Reports to: CEO
ESSENTIAL DUTIES
Meet daily with the CEO
Filter and sort CEO’s email inbox daily
Schedule CEO’s calendar
Interface with the Board of Directors
Work closely with Fundraising Department to coordinate CEO on foundation grants and major donor meetings
Attend critical meetings to take notes
Understand the different Programs and how they relate to one another
Ensure staff has access to the CEO
Tweet and post for CEO in social media channels
Scan news for pertinent articles on daily basis
Research
Conduct research across a range of ESG issue areas
Develop feasibility studies of potential projects
Prepare internal and external documents for team members and external partners
Draft project management plans
Project Management
Run project management software (Wrike) to coordinate ongoing projects
Salesforce database entry related to companies and programs
QUALIFICATIONS
2+ years of experience working on fast-paced calendaring
2 years of experience with project management
Love of teamwork.
Experience with Microsoft Office, Zoom, Adobe Acrobat Pro,
Excellent writing skills – no typos
Excellent comprehension skills
Strong interpersonal engagement and communication skills
Organizational and time management skills, with excellent attention to detail
Ability to handle and prioritize multiple tasks in a fast-paced environment
Ability to act independently, communicate frequently, and ask questions when needed
Demonstrate commitment to progressive social and environmental change
Strong work ethic, self-motivation, and commitment to excellence
Openness to learning from others and developing new professional and personal skills
Film/video production background a plus
Advanced Excel skills a plus
Sense of humor appreciated
WHAT TO EXPECT FROM US
Salary: Negotiable depending upon experience.
Benefits: Healthcare, dental, vision insurance, Life, LTD, Voluntary Life, EAP, 401K, phone stipend, 18 holidays, 1 volunteer day, and 10 vacation days in first year of employment (15 vacation days each subsequent year).
A team with passion and fun
A low-ego, high-performance culture and flexible work environment
HOW TO APPLY FOR THIS JOB
Please apply through our job site . Applications will be accepted until January 6, 2022. We thank all applicants for your interest.
EQUAL OPPORTUNITY STATEMENT
As You Sow is a 501c3 not-for-profit organization and is an equal opportunity employer. As You Sow makes employment decisions on the basis of merit and business needs. As You Sow does not unlawfully discriminate on the of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, national origin, ancestry, age, physical or mental disability, legally protected medical condition, family care status, veteran status, marital status, sexual orientation or identification, or any other basis protected by law. Women, People of Color, and LGBTQ candidates are strongly encouraged to apply.
For more information about As You Sow , go to: www.asyousow.org
Dec 14, 2021
Full time
THE ORGANIZATION
MISSION
As You Sow seeks to promote environmental and social corporate responsibility through shareholder advocacy, coalition building, and innovative legal strategies.
VISION
Our vision is a safe, just, and sustainable world in which protecting the environment and human rights is central to corporate decision-making.
OVERVIEW
As You Sow is a Berkeley-based non-profit 501(c)(3) organization who promotes corporate environmental and social responsibility through shareholder advocacy, coalition building, and innovative legal strategies. We believe that the way to a safe, just, and sustainable world can be only achievable by enlisting the support of corporations, either through advocacies, scorecards, shareholder engagements, and other innovative methods. Moving companies to take greater responsibility for the social and environmental impact of their operations, is our primary goal and our actions have produced results for 29 years.
COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION
As You Sow actively seeks to recruit and retain a diverse staff in all areas of operations. As You Sow will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, sex, or sexual orientation.
THE POSITION
This is a full-time non-exempt position. The Executive & Project Assistant supports the CEO by overseeing his scheduling and time commitments on a range of As You Sow ’s programs as well as performing research on a number of new projects and feasibility studies of potential ideas. This fast-paced position works across all programs as well as fundraising, media, communications, and outside organizational partnerships. Integral to As You Sow ’s innovative approach to changing corporations for good, this role provides an opportunity to assist the CEO find new solutions that help in innovate ways across multiple strategic initiatives. The ideal candidate has the ability to keep track of multiple topics with overlapping due dates; think critically; offer innovative solutions to roadblocks; and develop project plans, bring together consulting teams, perform feasibility analysis, and hand off initiates ready for funding and implementation.
Position Type: 1.0 FTE. Non-exempt
Start date: Applications accepted until January 6, 2022; Estimated hire start Feb 1, 2022
Reports to: CEO
ESSENTIAL DUTIES
Meet daily with the CEO
Filter and sort CEO’s email inbox daily
Schedule CEO’s calendar
Interface with the Board of Directors
Work closely with Fundraising Department to coordinate CEO on foundation grants and major donor meetings
Attend critical meetings to take notes
Understand the different Programs and how they relate to one another
Ensure staff has access to the CEO
Tweet and post for CEO in social media channels
Scan news for pertinent articles on daily basis
Research
Conduct research across a range of ESG issue areas
Develop feasibility studies of potential projects
Prepare internal and external documents for team members and external partners
Draft project management plans
Project Management
Run project management software (Wrike) to coordinate ongoing projects
Salesforce database entry related to companies and programs
QUALIFICATIONS
2+ years of experience working on fast-paced calendaring
2 years of experience with project management
Love of teamwork.
Experience with Microsoft Office, Zoom, Adobe Acrobat Pro,
Excellent writing skills – no typos
Excellent comprehension skills
Strong interpersonal engagement and communication skills
Organizational and time management skills, with excellent attention to detail
Ability to handle and prioritize multiple tasks in a fast-paced environment
Ability to act independently, communicate frequently, and ask questions when needed
Demonstrate commitment to progressive social and environmental change
Strong work ethic, self-motivation, and commitment to excellence
Openness to learning from others and developing new professional and personal skills
Film/video production background a plus
Advanced Excel skills a plus
Sense of humor appreciated
WHAT TO EXPECT FROM US
Salary: Negotiable depending upon experience.
Benefits: Healthcare, dental, vision insurance, Life, LTD, Voluntary Life, EAP, 401K, phone stipend, 18 holidays, 1 volunteer day, and 10 vacation days in first year of employment (15 vacation days each subsequent year).
A team with passion and fun
A low-ego, high-performance culture and flexible work environment
HOW TO APPLY FOR THIS JOB
Please apply through our job site . Applications will be accepted until January 6, 2022. We thank all applicants for your interest.
EQUAL OPPORTUNITY STATEMENT
As You Sow is a 501c3 not-for-profit organization and is an equal opportunity employer. As You Sow makes employment decisions on the basis of merit and business needs. As You Sow does not unlawfully discriminate on the of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, national origin, ancestry, age, physical or mental disability, legally protected medical condition, family care status, veteran status, marital status, sexual orientation or identification, or any other basis protected by law. Women, People of Color, and LGBTQ candidates are strongly encouraged to apply.
For more information about As You Sow , go to: www.asyousow.org
OVERVIEW
Founded almost 10 years ago, VoteRiders is a nonpartisan 501(c)(3) nonprofit that is focused on voter ID education and assistance. We work nationwide and in key states to raise awareness of voter ID laws, make sure voters know what ID they need to vote in their state, and provide comprehensive assistance if they need it. Our programs identify, educate and help voters with voter ID issues so they can vote with confidence, knowing they cannot be turned away.
We are seeking an experienced and highly-motivated Operations and Finance Director to help us support and scale our growing program portfolio and partnerships, as well as our nationwide staff and volunteer base. This individual will report to the Chief Executive Officer/Executive Director in implementing and closely monitoring organization-wide systems and processes, including managing financial transactions undertaken by the organization, its staff, and volunteers. The Operations and Finance Director will have significant management responsibilities across VoteRiders’ human resources, operations, and financial management policies and procedures.
This is a full-time permanent position and is available ASAP. This position has one direct report and occasional part-time direct reports, in addition to some vendor and volunteer management. This individual may be located anywhere within the United States.
COMPENSATION
This position has a salary range of $85,000- $110,000 annually, commensurate with experience, as well as healthcare benefits, paid sick leave, and paid time off per the policies outlined in VoteRiders’ Employee Handbook.
PRIMARY RESPONSIBILITIES
30% General Operations & Special Projects
Maintain and manage organizational databases and files
Monitor adherence to and design/implement updates as needed to organizational standard operating procedures
Continue the implementation of a systems and tools audit and assessment (started in early 2021), involving the improvement and replacement of select systems and management and optimization training for staff and volunteers
Manage ongoing workflow system and tool improvements, including the development and rollout of an organization-wide voter intake system and training staff/volunteers on how to use it. Pull regular reports and analyses as needed
Provide limited and as-needed IT support for staff and volunteers including research, training, and ongoing troubleshooting
30% Financial Management
Negotiate with and manage vendors and suppliers
Manage vendor pricing and ongoing costs including monthly reconciliation and reporting
Process and pay all non-HR vendor invoices
Produce monthly expense reports that align with organizational budget line-items
Track budget on an ongoing basis and update it with incurred expenses/income, including flagging any variations in line-items and overall vs projections
Produce reports as needed on expenses/budget snapshots
Produce drafts of budgets and financial reports for proposal-writing and development purposes as needed
Manage VoteRiders' annual audited financials process, working with an external firm and the Board Audit Committee
Update VoteRiders financial policies and procedures document on an as-needed basis (building on existing draft policies)
30% Human Resources & Personnel
Manage payroll, working with payroll and workers’ comp providers; pull and provide regular reports to accountants
Manage health reimbursement program with third-party administrator; pull and provide regular reports to leadership team
Manage general HR inquiries including but not limited to pay stubs, sick days, vacation requests, health reimbursements
Work with HR vendor and HR-relevant state agencies, as occasionally needed, including but not limited to state business and nonprofit tax registration and reporting
Handle annual insurance renewals, including managing staff and volunteer auto insurance compliance
Work with leadership on organization and departmental structure with consistent, equitable hiring process including job description and salary band reviews, job posts, employee intake and departure process
Manage Employee Handbook review and acknowledgement process
Establish and manage performance review process
Encourage team morale and wellness through policies, procedures and professional development, ensuring role clarity across teams with clear, effective communication channels and representation
Research and implement a retirement planning program for employees based on Board approval
10% Expense Reconciliation
Oversee, ensure quality control, and ensure adherence to organizational policies and procedures in expense reconciliation
With Operations Assistant, train staff and volunteers on expense reconciliation and reimbursement processes and systems
Manage related systems and tool costs, ensuring that our expense reconciliation software is meeting organizational needs and providing value for money
QUALIFICATIONS
Required
Undergraduate degree with major in business, finance, management, or related field
Significant experience in similar role, including ideally at a nonprofit organization
Demonstrated ability to manage details with precise accuracy
Resourcefully solve problems and follow through with minimum direct supervision
Excellent written, verbal, and interpersonal communications skills and highly responsive
Ability to multitask, meet deadlines, and thrive in a fast-paced environment
Ability to build strong and sustainable collaborative relationships that achieve actionable results
Exceptional interpersonal skills and entrepreneurial spirit
Must believe in the value of VoteRiders and be driven by its mission
Regular and consistent access to a reliable computer, internet signal, and telephone
Strong computer skills, including Microsoft Suite, Google Suite with aptitude to learn new software and systems
Experience with Quickbooks and other accounting software
Preferred/Plus
Advanced degree in business, finance, or CPA
Experience with donation and CRM software, database platforms, Wordpress, Adobe Creative Suite, and VAN
Spanish language skills
EQUAL EMPLOYMENT OPPORTUNITY POLICY
VoteRiders is committed to diversity among its staff. VoteRiders is an equal opportunity employer. All employment decisions at VoteRiders are based on our mission and program needs, job requirements and individual qualifications, without regard to age, race, color, national origin, religion, sex, sexual orientation, disability, or any other legally protected basis. VoteRiders will not tolerate any unlawful discrimination or harassment.
TO APPLY
To apply, send a resume, cover letter and contact information as well as current or former working relationships for three references to Jobs@VoteRiders.org. Please note that references will not be contacted without your permission. Include in the subject line: your last name and Operations and Finance Director . Applications will be accepted until the position is filled. Please include where you saw the job post or how you learned of the open position.
Oct 31, 2021
Full time
OVERVIEW
Founded almost 10 years ago, VoteRiders is a nonpartisan 501(c)(3) nonprofit that is focused on voter ID education and assistance. We work nationwide and in key states to raise awareness of voter ID laws, make sure voters know what ID they need to vote in their state, and provide comprehensive assistance if they need it. Our programs identify, educate and help voters with voter ID issues so they can vote with confidence, knowing they cannot be turned away.
We are seeking an experienced and highly-motivated Operations and Finance Director to help us support and scale our growing program portfolio and partnerships, as well as our nationwide staff and volunteer base. This individual will report to the Chief Executive Officer/Executive Director in implementing and closely monitoring organization-wide systems and processes, including managing financial transactions undertaken by the organization, its staff, and volunteers. The Operations and Finance Director will have significant management responsibilities across VoteRiders’ human resources, operations, and financial management policies and procedures.
This is a full-time permanent position and is available ASAP. This position has one direct report and occasional part-time direct reports, in addition to some vendor and volunteer management. This individual may be located anywhere within the United States.
COMPENSATION
This position has a salary range of $85,000- $110,000 annually, commensurate with experience, as well as healthcare benefits, paid sick leave, and paid time off per the policies outlined in VoteRiders’ Employee Handbook.
PRIMARY RESPONSIBILITIES
30% General Operations & Special Projects
Maintain and manage organizational databases and files
Monitor adherence to and design/implement updates as needed to organizational standard operating procedures
Continue the implementation of a systems and tools audit and assessment (started in early 2021), involving the improvement and replacement of select systems and management and optimization training for staff and volunteers
Manage ongoing workflow system and tool improvements, including the development and rollout of an organization-wide voter intake system and training staff/volunteers on how to use it. Pull regular reports and analyses as needed
Provide limited and as-needed IT support for staff and volunteers including research, training, and ongoing troubleshooting
30% Financial Management
Negotiate with and manage vendors and suppliers
Manage vendor pricing and ongoing costs including monthly reconciliation and reporting
Process and pay all non-HR vendor invoices
Produce monthly expense reports that align with organizational budget line-items
Track budget on an ongoing basis and update it with incurred expenses/income, including flagging any variations in line-items and overall vs projections
Produce reports as needed on expenses/budget snapshots
Produce drafts of budgets and financial reports for proposal-writing and development purposes as needed
Manage VoteRiders' annual audited financials process, working with an external firm and the Board Audit Committee
Update VoteRiders financial policies and procedures document on an as-needed basis (building on existing draft policies)
30% Human Resources & Personnel
Manage payroll, working with payroll and workers’ comp providers; pull and provide regular reports to accountants
Manage health reimbursement program with third-party administrator; pull and provide regular reports to leadership team
Manage general HR inquiries including but not limited to pay stubs, sick days, vacation requests, health reimbursements
Work with HR vendor and HR-relevant state agencies, as occasionally needed, including but not limited to state business and nonprofit tax registration and reporting
Handle annual insurance renewals, including managing staff and volunteer auto insurance compliance
Work with leadership on organization and departmental structure with consistent, equitable hiring process including job description and salary band reviews, job posts, employee intake and departure process
Manage Employee Handbook review and acknowledgement process
Establish and manage performance review process
Encourage team morale and wellness through policies, procedures and professional development, ensuring role clarity across teams with clear, effective communication channels and representation
Research and implement a retirement planning program for employees based on Board approval
10% Expense Reconciliation
Oversee, ensure quality control, and ensure adherence to organizational policies and procedures in expense reconciliation
With Operations Assistant, train staff and volunteers on expense reconciliation and reimbursement processes and systems
Manage related systems and tool costs, ensuring that our expense reconciliation software is meeting organizational needs and providing value for money
QUALIFICATIONS
Required
Undergraduate degree with major in business, finance, management, or related field
Significant experience in similar role, including ideally at a nonprofit organization
Demonstrated ability to manage details with precise accuracy
Resourcefully solve problems and follow through with minimum direct supervision
Excellent written, verbal, and interpersonal communications skills and highly responsive
Ability to multitask, meet deadlines, and thrive in a fast-paced environment
Ability to build strong and sustainable collaborative relationships that achieve actionable results
Exceptional interpersonal skills and entrepreneurial spirit
Must believe in the value of VoteRiders and be driven by its mission
Regular and consistent access to a reliable computer, internet signal, and telephone
Strong computer skills, including Microsoft Suite, Google Suite with aptitude to learn new software and systems
Experience with Quickbooks and other accounting software
Preferred/Plus
Advanced degree in business, finance, or CPA
Experience with donation and CRM software, database platforms, Wordpress, Adobe Creative Suite, and VAN
Spanish language skills
EQUAL EMPLOYMENT OPPORTUNITY POLICY
VoteRiders is committed to diversity among its staff. VoteRiders is an equal opportunity employer. All employment decisions at VoteRiders are based on our mission and program needs, job requirements and individual qualifications, without regard to age, race, color, national origin, religion, sex, sexual orientation, disability, or any other legally protected basis. VoteRiders will not tolerate any unlawful discrimination or harassment.
TO APPLY
To apply, send a resume, cover letter and contact information as well as current or former working relationships for three references to Jobs@VoteRiders.org. Please note that references will not be contacted without your permission. Include in the subject line: your last name and Operations and Finance Director . Applications will be accepted until the position is filled. Please include where you saw the job post or how you learned of the open position.
Consistently named one of the top D.C. start-ups to watch since 2016, Quorum builds software that helps public affairs professionals work smarter and move faster. Our philosophy is people-first, whether we're supporting team members in their careers or prioritizing our clients with a best-in-class customer success program. Quorum's clients use our tools to bring a modern approach to advocacy work in Congress, all 50 state legislatures, major U.S. cities, the European Union, and more than a dozen countries.
As Chief of Staff, you will report to Quorum’s Cofounder & CEO as a force multiplier for them and in the Quorum executive team. The Chief of Staff will perform a variety of complex administrative duties and projects to support the CEO. You must have strong project management skills, be highly organized, and resourceful. This individual must be able to handle private information, have strong business judgement, and be able to communicate with a variety of job functions. This position will also include some executive assistant responsibilities.
What You’ll Do
First Week: You will be responsible for our CEO’s calendar making sure they are focused on key priorities, scheduling internal and external meetings, and auditing to make sure their time is used wisely. You will also ensure that the CEO is prepared for key external meetings (e.g., receives an agenda for high-value prospective client meetings).
Second Week : You will work side-by-side with the CEO to plan and schedule Weekly Leadership Team Meetings. You will attend Leadership Team Meetings to take notes and document action items. Then, will follow-up with necessary stakeholders to ensure that all commitments are fulfilled on the agreed upon timeline or appropriately rescheduled.
First Month: You will run Quorum’s Objective and Key Result process making sure objectives are reported on, accomplished and that Quorum’s annual and quarterly strategic planning is successful.
First Six Months: You will act as the project manager for high priority cross-functional projects (e.g., determining and executing on a key partnership) that need to be completed in six months or less. You will contribute to the success of a high-growth start-up.
End of 2022: You will take everything you have learned working across the business and identify if you would like to stay in the Chief of Staff role or move into another part of the organization to continue growing your career.
About You
You are extremely organized and able to manage multiple priorities at once
You take pride in your attention to detail and maintain high quality standards
You are intellectually bright and you are able to quickly identify problems, propose solutions, and apply critical thinking to business priorities
You have a deep respect for and understand the importance of confidentiality
You are comfortable engaging in hard conversations to make sure that our Executive Teams’ schedule and allocation of time accurately reflects key company priorities
You are an attentive listener and are able to convert what you hear into concise action plans that you execute completely
You act with confidence and professionalism with internal and external stakeholders at all levels of an organization
You are able to empathize with others’ unique situations and regularly escalate concerns as appropriate
You are an all star candidate if you have previous professional experience working closely with senior leadership (e.g., CEO/CTO/COO)
You’re an engaged learner—you are eager to expand your skills, get your hands dirty, and find solutions to challenging problems that require tradeoffs
You are an especially strong candidate if are looking to gain exposure in the business world
You are an all star candidate if you graduated at the top of your class or you were significantly involved in extracurriculars in college
You are a great candidate if you have experience using metrics to make data driven decisions and think strategically
About the Operations Team:
We take pride in keeping the metaphorical train on its track at a high-growth start-up
We are the resident subject matter experts on business operations—our team covers sales operations, reporting and analytics, quality assurance, legal, and more.
We believe that precedent is not best practice—we are constantly striving to improve our own workflow. In doing so, we live by Quorum’s values to Take the Lead and Own the Execution
We pay attention to the details and have pride in the work we do, knowing that our team helps provides peace of mind to our team members, clients, and vendors
We're close as a company—we work together, spend time together, and value each others' ideas and input
Our Work Environment:
We usually work in a vibrant, sunlit space in our modern, open concept office . During the COVID-19 health crisis, most of our team members are working from home in locations around the world. Team members will have the option to work from home until at least June 1, 2021. Those that feel safe re-entering the office earlier can apply to be part of a pilot re-entry program. All candidates need to be willing and able to relocate to the Washington DC area in 2021
Our office building is located in the heart of downtown DC, easily accessible by metro, bus, and rideshares. It is also in close proximity to great restaurants, food trucks, shopping, and popular happy hour spots.
Our team loves to spend time doing fun things outside of the office, which we call Quorum Fun events . Past Quorum Fun events have included apple picking, yoga, and wine tasting
If you'd like to have a big impact at a fast-growing company that is changing the way the advocacy process works, drop us a line. We'd love to talk to you!
Compensation Structure
Base Salary: $50,000.00–$65,000.00
Benefits: 401(k), trans-inclusive health/dental/vision, 12-weeks paid maternity/paternity/adoption/fostering leave, unlimited PTO, and more.
Mar 10, 2021
Full time
Consistently named one of the top D.C. start-ups to watch since 2016, Quorum builds software that helps public affairs professionals work smarter and move faster. Our philosophy is people-first, whether we're supporting team members in their careers or prioritizing our clients with a best-in-class customer success program. Quorum's clients use our tools to bring a modern approach to advocacy work in Congress, all 50 state legislatures, major U.S. cities, the European Union, and more than a dozen countries.
As Chief of Staff, you will report to Quorum’s Cofounder & CEO as a force multiplier for them and in the Quorum executive team. The Chief of Staff will perform a variety of complex administrative duties and projects to support the CEO. You must have strong project management skills, be highly organized, and resourceful. This individual must be able to handle private information, have strong business judgement, and be able to communicate with a variety of job functions. This position will also include some executive assistant responsibilities.
What You’ll Do
First Week: You will be responsible for our CEO’s calendar making sure they are focused on key priorities, scheduling internal and external meetings, and auditing to make sure their time is used wisely. You will also ensure that the CEO is prepared for key external meetings (e.g., receives an agenda for high-value prospective client meetings).
Second Week : You will work side-by-side with the CEO to plan and schedule Weekly Leadership Team Meetings. You will attend Leadership Team Meetings to take notes and document action items. Then, will follow-up with necessary stakeholders to ensure that all commitments are fulfilled on the agreed upon timeline or appropriately rescheduled.
First Month: You will run Quorum’s Objective and Key Result process making sure objectives are reported on, accomplished and that Quorum’s annual and quarterly strategic planning is successful.
First Six Months: You will act as the project manager for high priority cross-functional projects (e.g., determining and executing on a key partnership) that need to be completed in six months or less. You will contribute to the success of a high-growth start-up.
End of 2022: You will take everything you have learned working across the business and identify if you would like to stay in the Chief of Staff role or move into another part of the organization to continue growing your career.
About You
You are extremely organized and able to manage multiple priorities at once
You take pride in your attention to detail and maintain high quality standards
You are intellectually bright and you are able to quickly identify problems, propose solutions, and apply critical thinking to business priorities
You have a deep respect for and understand the importance of confidentiality
You are comfortable engaging in hard conversations to make sure that our Executive Teams’ schedule and allocation of time accurately reflects key company priorities
You are an attentive listener and are able to convert what you hear into concise action plans that you execute completely
You act with confidence and professionalism with internal and external stakeholders at all levels of an organization
You are able to empathize with others’ unique situations and regularly escalate concerns as appropriate
You are an all star candidate if you have previous professional experience working closely with senior leadership (e.g., CEO/CTO/COO)
You’re an engaged learner—you are eager to expand your skills, get your hands dirty, and find solutions to challenging problems that require tradeoffs
You are an especially strong candidate if are looking to gain exposure in the business world
You are an all star candidate if you graduated at the top of your class or you were significantly involved in extracurriculars in college
You are a great candidate if you have experience using metrics to make data driven decisions and think strategically
About the Operations Team:
We take pride in keeping the metaphorical train on its track at a high-growth start-up
We are the resident subject matter experts on business operations—our team covers sales operations, reporting and analytics, quality assurance, legal, and more.
We believe that precedent is not best practice—we are constantly striving to improve our own workflow. In doing so, we live by Quorum’s values to Take the Lead and Own the Execution
We pay attention to the details and have pride in the work we do, knowing that our team helps provides peace of mind to our team members, clients, and vendors
We're close as a company—we work together, spend time together, and value each others' ideas and input
Our Work Environment:
We usually work in a vibrant, sunlit space in our modern, open concept office . During the COVID-19 health crisis, most of our team members are working from home in locations around the world. Team members will have the option to work from home until at least June 1, 2021. Those that feel safe re-entering the office earlier can apply to be part of a pilot re-entry program. All candidates need to be willing and able to relocate to the Washington DC area in 2021
Our office building is located in the heart of downtown DC, easily accessible by metro, bus, and rideshares. It is also in close proximity to great restaurants, food trucks, shopping, and popular happy hour spots.
Our team loves to spend time doing fun things outside of the office, which we call Quorum Fun events . Past Quorum Fun events have included apple picking, yoga, and wine tasting
If you'd like to have a big impact at a fast-growing company that is changing the way the advocacy process works, drop us a line. We'd love to talk to you!
Compensation Structure
Base Salary: $50,000.00–$65,000.00
Benefits: 401(k), trans-inclusive health/dental/vision, 12-weeks paid maternity/paternity/adoption/fostering leave, unlimited PTO, and more.
Executive Assistant to CEO and CGO
Help us work smarter and better; Help us grow
Are you passionate about making the world a better place? Do you want to work with committed, thoughtful, and collegial team members to deliver exceptional value to clients? Then FrameworkESG may be the place for you!
At FrameworkESG, our mission is to advocate for a better world through better business. We are a specialty consulting firm that helps clients understand and address the ever-evolving expectations of business in society.
Since our founding in 2003, we have built a curious and supportive culture that enables our people to bring their best thinking to our clients to help them meet stakeholders’ expectations and advance their own business objectives. We are driven by an entrepreneurial spirit and reward curiosity, initiative, and responsiveness. Framework’s people support each other, are accountable to each other, and value each other’s thinking and contributions no matter where they sit or where they stand.
The founder/CEO and chief growth officer (CGO) seek a creative problem-solver with excellent judgment and impeccable organizational and communication skills to support them in every aspect of their work, help them to be more effective and efficient, to create the space for them to think and bring the highest possible value to the firm’s clients, many of which are household brands and global companies. If this sounds like you, please read on!
Your Responsibilities
As executive assistant to the CEO and CGO, you will be an integral part of our work to set strategy, steer the firm’s culture, and grow the business.
Communicate with the firm’s staff, clients, and other key stakeholders on behalf of the CEO and CGO. Work collaboratively with the head of operations, operations staff, and the client services team members to ensure the smooth running of the organization.
Handle daily administrative duties that include managing an active and frequently changing calendar of appointments; composing correspondence; arranging travel; preparing itineraries and agendas; and compiling documents for meetings.
Prepare reports, presentations, charts; prepare and coordinate oral and written communication with internal and external parties at all levels.
Coordinate and manage internal and external events such as staff retreats and client meetings, overseeing all scheduling, communication, technology, logistics and related follow-up activities.
Support the CEO and CGO in external commitments, including service on external clients, committees and other groups, and occasional personal requests.
Assist in the development of internal communications and presentations
Assist the CGO in business-development efforts, including the development of capabilities presentations, proposals, and marketing materials. In addition, potentially:
Analyze data regarding sales performance, activity, and company/client trends
Support in building reports, trend analysis and data analysis; extract and transform data into meaningful insights
Maintain and troubleshoot content, dashboards, and reports in HubSpot
Support our contracting process with clients and suppliers.
Pitch in wherever and whenever needed to serve client objectives and elevate Framework’s brand and profile.
Your Strengths
You are proactive, confident, discreet, a creative problem solver. You are an excellent communicator, are comfortable interacting with top executives and their staff members, have excellent judgment, operate with the highest integrity and ethics, can say no with kindness. You can work effectively with others at all levels in the company and within our clients to solve problems while strengthening relationships.
Your Qualifications
Bachelor’s degree, preferably in business, statistics, analytics or related field, or equivalent experience ( g. , associates plus paralegal certificate); three to five years of relevant experience supporting executives or attorneys. Legal assistant or paralegal experience a plus.
Proficient with MS Office, intermediate to advanced experience with Excel. Experience with asana, slack, box a plus.
Analytical and problem-solving skills a must.
Clear and professional written, verbal and interpersonal communication skills.
Excellent organizational and team player skills.
Compensation and Benefits
Framework offers competitive compensation commensurate with relevant experience and a benefits package that includes generous paid time off, healthcare, bonus, 401(k) plan, profit sharing, a flexible work environment, and home-office and professional development stipends.
FrameworkESG is committed to building a diverse, inclusive, and supportive team of dedicated, passionate professionals. We encourage all qualified candidates to apply.
To apply for this position, please send your résumé and a cover letter to careers@frameworkESG.com .
Feb 17, 2021
Full time
Executive Assistant to CEO and CGO
Help us work smarter and better; Help us grow
Are you passionate about making the world a better place? Do you want to work with committed, thoughtful, and collegial team members to deliver exceptional value to clients? Then FrameworkESG may be the place for you!
At FrameworkESG, our mission is to advocate for a better world through better business. We are a specialty consulting firm that helps clients understand and address the ever-evolving expectations of business in society.
Since our founding in 2003, we have built a curious and supportive culture that enables our people to bring their best thinking to our clients to help them meet stakeholders’ expectations and advance their own business objectives. We are driven by an entrepreneurial spirit and reward curiosity, initiative, and responsiveness. Framework’s people support each other, are accountable to each other, and value each other’s thinking and contributions no matter where they sit or where they stand.
The founder/CEO and chief growth officer (CGO) seek a creative problem-solver with excellent judgment and impeccable organizational and communication skills to support them in every aspect of their work, help them to be more effective and efficient, to create the space for them to think and bring the highest possible value to the firm’s clients, many of which are household brands and global companies. If this sounds like you, please read on!
Your Responsibilities
As executive assistant to the CEO and CGO, you will be an integral part of our work to set strategy, steer the firm’s culture, and grow the business.
Communicate with the firm’s staff, clients, and other key stakeholders on behalf of the CEO and CGO. Work collaboratively with the head of operations, operations staff, and the client services team members to ensure the smooth running of the organization.
Handle daily administrative duties that include managing an active and frequently changing calendar of appointments; composing correspondence; arranging travel; preparing itineraries and agendas; and compiling documents for meetings.
Prepare reports, presentations, charts; prepare and coordinate oral and written communication with internal and external parties at all levels.
Coordinate and manage internal and external events such as staff retreats and client meetings, overseeing all scheduling, communication, technology, logistics and related follow-up activities.
Support the CEO and CGO in external commitments, including service on external clients, committees and other groups, and occasional personal requests.
Assist in the development of internal communications and presentations
Assist the CGO in business-development efforts, including the development of capabilities presentations, proposals, and marketing materials. In addition, potentially:
Analyze data regarding sales performance, activity, and company/client trends
Support in building reports, trend analysis and data analysis; extract and transform data into meaningful insights
Maintain and troubleshoot content, dashboards, and reports in HubSpot
Support our contracting process with clients and suppliers.
Pitch in wherever and whenever needed to serve client objectives and elevate Framework’s brand and profile.
Your Strengths
You are proactive, confident, discreet, a creative problem solver. You are an excellent communicator, are comfortable interacting with top executives and their staff members, have excellent judgment, operate with the highest integrity and ethics, can say no with kindness. You can work effectively with others at all levels in the company and within our clients to solve problems while strengthening relationships.
Your Qualifications
Bachelor’s degree, preferably in business, statistics, analytics or related field, or equivalent experience ( g. , associates plus paralegal certificate); three to five years of relevant experience supporting executives or attorneys. Legal assistant or paralegal experience a plus.
Proficient with MS Office, intermediate to advanced experience with Excel. Experience with asana, slack, box a plus.
Analytical and problem-solving skills a must.
Clear and professional written, verbal and interpersonal communication skills.
Excellent organizational and team player skills.
Compensation and Benefits
Framework offers competitive compensation commensurate with relevant experience and a benefits package that includes generous paid time off, healthcare, bonus, 401(k) plan, profit sharing, a flexible work environment, and home-office and professional development stipends.
FrameworkESG is committed to building a diverse, inclusive, and supportive team of dedicated, passionate professionals. We encourage all qualified candidates to apply.
To apply for this position, please send your résumé and a cover letter to careers@frameworkESG.com .
JOIN for Justice
Boston preferred but not required
Position Opening: Director of Finance and Administration
Classification: Full-Time, Exempt
Location: JOIN’s national office in Boston, MA (preferred)
Posted: August 2020
JOIN for Justice is building a powerful field of Jewish leaders capable of effectively organizing for justice, both inside and outside Jewish communities in the US. We organize because, in the words of Emma Lazarus, “Until we are all free, we are none of us free”—our destinies are bound up as one. We train and mentor rabbis, community leaders and community organizers through a variety of intensive organizing training programs, in person and online.
In the coming year, for example, we’ll be running our 18-month Clergy Fellowship, wherein we will train and support teams of rabbis in Miami and St. Louis to engage their congregations in new ways and get involved in local multi-faith, multi-racial organizing. We will also be running a new 6-month long national organizing training program for disabled Jewish organizers in their 20s and 30s -- where participants will get intensive training and individualized coaching as they learn about disability organizing history, the nuts and bolts of running campaigns and how to organize to fight ableism, racism and other forms of exclusion.
We believe that our Jewish religious, historical, and cultural traditions compel us to organize our communities and take powerful action together in support of the pressing social justice issues of our time and that those unique traditions can be an indispensable resource in harnessing the power of faith for justice. Thousands of people we have trained are now tapping these traditions and skills as they work in cities across the country forging relationships, building power, and winning change for all of our communities.
Position Overview:
Over the past two decades, JOIN has grown from a startup with a single program to a multi-program organization with 11 staff, a budget of $1.5 million, and an alumni community of thousands of Jewish organizers, rabbis, and leaders.
As we grow from a small to mid-sized organization, we are quickly outgrowing our existing HR and Finance systems. We are seeking a Director of Finance and Administration who can bring their experience to strengthen our financial management and help us build the systems and processes our organization needs to succeed. We are looking for a talented systems thinker & executer, who will play a leadership role in the organization and ensure that our internal operations are working at the highest level.
Our ideal candidate loves spreadsheets, can look at a process and see the system that will enable or sustain success, and is a terrific teacher and interpersonal communicator who can help others in the organization adopt the new ways of working. This candidate also demonstrates a commitment to our mission, brings a social justice and antiracist lens to their work, and is agile and effective in a fast-paced and evolving environment. This position reports to the Executive Director.
Key Responsibilities:
Finance
Provide financial planning, reporting, forecasting & analysis, including cash flow management, budgeting, and scenario-planning of revenue and expenses.
Ensure accurate and up-to-date records of financial transactions and training staff on relevant systems. Supervise reconciliations by contract bookkeeper. Ensure the integrity of the organization’s financial reports.
Ensure compliance with funders’ reporting requirements (note: JOIN is primarily funded by foundations and individuals, and does not generally have local, state, or federal contracts).
Manage the annual audit and filing of required tax forms.
Collaborate and support the Executive Director, Management Team and Finance Committee of the Board to ensure effective financial management systems are in place and effectively utilized.
Collaborate and provide direction and assistance to other staff regarding accounting and budgeting policies, procedures, internal controls, and efficient utilization of financial resources.
Human Resources
Ensure our staff have the tools, training and support they need to be effective and that the organization has appropriate human resource policies in place.
Develop and implement new personnel policies relevant to our growing organization; maintain employment records for all staff.
Stay up to date on best practices around equity and antiracist approaches to HR administration, and identify opportunities for JOIN to utilize these best practices.
Play a leadership role in supporting an anti-racist staff culture dedicated to continuous learning, effective collaboration, respectful feedback and fun!
Develop systems for hiring and lead job searches that recruit a diverse candidate pool, ensure an equitable selection process, and onboard and sustain fantastic new staff.
Develop a staff retention strategy for JOIN that has equity at the core, including ongoing staff training, opportunities for mentorship and support, and regular opportunities for candid feedback.
Oversee JOIN’s performance evaluation system, including incorporating antiracist and equity competencies as part of regular reviews.
Process payroll and ensure effective onboarding of all new employees to benefits and internal systems; provide support with health and retirement benefits administration, including annual open enrollment.
Administration & Management
Supervise Administrative Assistant.
Work with Administrative Assistant to manage key relationships with vendors and contractors
Work with Administrative Assistant to manage organization of both digital and analog files in compliance with record retention policy.
Oversee the IT infrastructure of the organization.
Assess the need for an office move or transition to a remote workplace.
Oversee transition to a new CRM database system and ensure organization-wide implementation. Work with ED to identify and address other infrastructure needs, as appropriate.
Qualifications
Minimum seven to ten years of overall professional experience and five years of finance and administration. Demonstrated understanding of budget management, internal controls, and non-profit accounting practices; at least three years experience with various aspects of HR, including benefits administration and compliance.
The ideal candidate has experience holding final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has overseen a human resources function previously.
Proficiency with Quickbooks and Excel, experience working with CRM databases, and the ability to quickly learn and use other finance-related tools as needed;
Demonstrated commitment and understanding of racial equity and accessibility work at an organizational and structural level.
A successful track record managing complex systems and projects with great attention to detail.
Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders in an organization that values collaborative team structures and stakeholder buy-in.
Ability to communicate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not have finance backgrounds;
A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making;
Minimum of a BA, ideally with an MBA/CPA or related degree or equivalent real world experience
Personal qualities of integrity, credibility, and dedication to the mission of JOIN
The ability to work independently and creatively while upholding a commitment to excellence in the context of growing a mid-sized organization amidst an ever-shifting political and public health landscape.
At JOIN for Justice, we believe social justice fights require the voices of those most directly impacted by injustice. JOIN is dedicated to building a culturally diverse and pluralistic staff team -- via internal training, structured reflection exercises and an ongoing investment in the leadership development of staff. JOIN strongly encourages people of color, indigenous people, disabled people, LGBTQ+ people, and immigrants to apply. You do not need to be Jewish.
Compensation and Benefits This is a full-time, Boston-based (preferred), exempt position, with occasional evening and weekend work. Note: All staff are currently working remotely amidst the pandemic. We do not typically work on Shabbat, except for occasional retreats, and are prepared to accommodate Shabbat observance and other religious practice. Salary range is $65,000 to $80,000, commensurate with experience. Excellent benefits, including:
Paid Time Off:
Holidays: 10 federally-recognized holidays, plus up to 13 additional days for Jewish holidays (Rosh Hashanah, Yom Kippur, Sukkot, Shemini Atzeret, Simchat Torah, Passover, Shavuot), as well as 2 floating holidays
Vacation: 12 days in the first year, rising progressively each year to 20 days after three years of employment
Sick Days: 12 per year
Parental Leave: 3 months off work after the birth or adoption of a child. Full-time employees are entitled up to 6 weeks of paid parental leave, based on years of service
Healthcare Benefits:
All full-time staff members are entitled to 80% paid health and dental insurance coverage for individual and family plans
Fully covered life, short and long-term disability insurance
Flexible Spending Account for eligible health related expenses
Retirement Benefits:
After one full year of employment, staff members are entitled to participate in JOIN’s retirement program. JOIN matches up to 5% of the employee’s salary.
To Apply
Please send a cover letter, resume, and 2-3 professional references with phone numbers in a single email to jobs2020@joinforjustice.org . Please include the job title in the subject line.
JOIN for Justice is an equal opportunity employer. We carefully consider applicants for all positions without regard to race, color, religion, creed, gender identity, sexual orientation, national origin, age, disability, marital or veteran status, or any other legally protected status.
Aug 14, 2020
Full time
Position Opening: Director of Finance and Administration
Classification: Full-Time, Exempt
Location: JOIN’s national office in Boston, MA (preferred)
Posted: August 2020
JOIN for Justice is building a powerful field of Jewish leaders capable of effectively organizing for justice, both inside and outside Jewish communities in the US. We organize because, in the words of Emma Lazarus, “Until we are all free, we are none of us free”—our destinies are bound up as one. We train and mentor rabbis, community leaders and community organizers through a variety of intensive organizing training programs, in person and online.
In the coming year, for example, we’ll be running our 18-month Clergy Fellowship, wherein we will train and support teams of rabbis in Miami and St. Louis to engage their congregations in new ways and get involved in local multi-faith, multi-racial organizing. We will also be running a new 6-month long national organizing training program for disabled Jewish organizers in their 20s and 30s -- where participants will get intensive training and individualized coaching as they learn about disability organizing history, the nuts and bolts of running campaigns and how to organize to fight ableism, racism and other forms of exclusion.
We believe that our Jewish religious, historical, and cultural traditions compel us to organize our communities and take powerful action together in support of the pressing social justice issues of our time and that those unique traditions can be an indispensable resource in harnessing the power of faith for justice. Thousands of people we have trained are now tapping these traditions and skills as they work in cities across the country forging relationships, building power, and winning change for all of our communities.
Position Overview:
Over the past two decades, JOIN has grown from a startup with a single program to a multi-program organization with 11 staff, a budget of $1.5 million, and an alumni community of thousands of Jewish organizers, rabbis, and leaders.
As we grow from a small to mid-sized organization, we are quickly outgrowing our existing HR and Finance systems. We are seeking a Director of Finance and Administration who can bring their experience to strengthen our financial management and help us build the systems and processes our organization needs to succeed. We are looking for a talented systems thinker & executer, who will play a leadership role in the organization and ensure that our internal operations are working at the highest level.
Our ideal candidate loves spreadsheets, can look at a process and see the system that will enable or sustain success, and is a terrific teacher and interpersonal communicator who can help others in the organization adopt the new ways of working. This candidate also demonstrates a commitment to our mission, brings a social justice and antiracist lens to their work, and is agile and effective in a fast-paced and evolving environment. This position reports to the Executive Director.
Key Responsibilities:
Finance
Provide financial planning, reporting, forecasting & analysis, including cash flow management, budgeting, and scenario-planning of revenue and expenses.
Ensure accurate and up-to-date records of financial transactions and training staff on relevant systems. Supervise reconciliations by contract bookkeeper. Ensure the integrity of the organization’s financial reports.
Ensure compliance with funders’ reporting requirements (note: JOIN is primarily funded by foundations and individuals, and does not generally have local, state, or federal contracts).
Manage the annual audit and filing of required tax forms.
Collaborate and support the Executive Director, Management Team and Finance Committee of the Board to ensure effective financial management systems are in place and effectively utilized.
Collaborate and provide direction and assistance to other staff regarding accounting and budgeting policies, procedures, internal controls, and efficient utilization of financial resources.
Human Resources
Ensure our staff have the tools, training and support they need to be effective and that the organization has appropriate human resource policies in place.
Develop and implement new personnel policies relevant to our growing organization; maintain employment records for all staff.
Stay up to date on best practices around equity and antiracist approaches to HR administration, and identify opportunities for JOIN to utilize these best practices.
Play a leadership role in supporting an anti-racist staff culture dedicated to continuous learning, effective collaboration, respectful feedback and fun!
Develop systems for hiring and lead job searches that recruit a diverse candidate pool, ensure an equitable selection process, and onboard and sustain fantastic new staff.
Develop a staff retention strategy for JOIN that has equity at the core, including ongoing staff training, opportunities for mentorship and support, and regular opportunities for candid feedback.
Oversee JOIN’s performance evaluation system, including incorporating antiracist and equity competencies as part of regular reviews.
Process payroll and ensure effective onboarding of all new employees to benefits and internal systems; provide support with health and retirement benefits administration, including annual open enrollment.
Administration & Management
Supervise Administrative Assistant.
Work with Administrative Assistant to manage key relationships with vendors and contractors
Work with Administrative Assistant to manage organization of both digital and analog files in compliance with record retention policy.
Oversee the IT infrastructure of the organization.
Assess the need for an office move or transition to a remote workplace.
Oversee transition to a new CRM database system and ensure organization-wide implementation. Work with ED to identify and address other infrastructure needs, as appropriate.
Qualifications
Minimum seven to ten years of overall professional experience and five years of finance and administration. Demonstrated understanding of budget management, internal controls, and non-profit accounting practices; at least three years experience with various aspects of HR, including benefits administration and compliance.
The ideal candidate has experience holding final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has overseen a human resources function previously.
Proficiency with Quickbooks and Excel, experience working with CRM databases, and the ability to quickly learn and use other finance-related tools as needed;
Demonstrated commitment and understanding of racial equity and accessibility work at an organizational and structural level.
A successful track record managing complex systems and projects with great attention to detail.
Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders in an organization that values collaborative team structures and stakeholder buy-in.
Ability to communicate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not have finance backgrounds;
A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making;
Minimum of a BA, ideally with an MBA/CPA or related degree or equivalent real world experience
Personal qualities of integrity, credibility, and dedication to the mission of JOIN
The ability to work independently and creatively while upholding a commitment to excellence in the context of growing a mid-sized organization amidst an ever-shifting political and public health landscape.
At JOIN for Justice, we believe social justice fights require the voices of those most directly impacted by injustice. JOIN is dedicated to building a culturally diverse and pluralistic staff team -- via internal training, structured reflection exercises and an ongoing investment in the leadership development of staff. JOIN strongly encourages people of color, indigenous people, disabled people, LGBTQ+ people, and immigrants to apply. You do not need to be Jewish.
Compensation and Benefits This is a full-time, Boston-based (preferred), exempt position, with occasional evening and weekend work. Note: All staff are currently working remotely amidst the pandemic. We do not typically work on Shabbat, except for occasional retreats, and are prepared to accommodate Shabbat observance and other religious practice. Salary range is $65,000 to $80,000, commensurate with experience. Excellent benefits, including:
Paid Time Off:
Holidays: 10 federally-recognized holidays, plus up to 13 additional days for Jewish holidays (Rosh Hashanah, Yom Kippur, Sukkot, Shemini Atzeret, Simchat Torah, Passover, Shavuot), as well as 2 floating holidays
Vacation: 12 days in the first year, rising progressively each year to 20 days after three years of employment
Sick Days: 12 per year
Parental Leave: 3 months off work after the birth or adoption of a child. Full-time employees are entitled up to 6 weeks of paid parental leave, based on years of service
Healthcare Benefits:
All full-time staff members are entitled to 80% paid health and dental insurance coverage for individual and family plans
Fully covered life, short and long-term disability insurance
Flexible Spending Account for eligible health related expenses
Retirement Benefits:
After one full year of employment, staff members are entitled to participate in JOIN’s retirement program. JOIN matches up to 5% of the employee’s salary.
To Apply
Please send a cover letter, resume, and 2-3 professional references with phone numbers in a single email to jobs2020@joinforjustice.org . Please include the job title in the subject line.
JOIN for Justice is an equal opportunity employer. We carefully consider applicants for all positions without regard to race, color, religion, creed, gender identity, sexual orientation, national origin, age, disability, marital or veteran status, or any other legally protected status.