Operations Specialist

Faunalytics is now accepting applications for our part-time, permanently remote Operations Specialist! This newly created position will play an integral role in supporting our organization behind the scenes by helping our team with finance administration, human resources, and board/staff support, ultimately increasing our impact for animals. If you’re detail-oriented with a passion for animal protection and operations management, this is the role for you!

Responsibilities:

• Finance 
  • Maintain compliance with state and federal filings
  • Oversee updates of corporate documents as needed
  • Support the executive director with financial reports and records maintenance
  • Submit monthly expense summaries and quarterly payroll allocations to bookkeeper
  • Handle bookkeeping-type tasks as needed
  • Update and maintain compensation and benefits benchmarking
• Human Resources
  • Manage administrative aspects of the hiring and onboarding processes (including registering as an employer in new states as needed)
  • Maintain updated legal workplace compliance posters
  • Support staff with professional development plans
  • Reissue Anti-Harassment and Non-Discrimination Training to staff (annual)
  • Ensure Staff, Board, Advisor, and Volunteer birthdays and anniversaries are recognized
• Board and Advisory Support
  • Record and finalize Board meeting minutes
  • Schedule Board meetings
  • Help organize and update Board action items in Trello
  • Provide monthly Board Digest of opportunities to share Faunalytics’ work
  • Engage Advisors in Faunalytics’ work as appropriate 
• Virtual Office Management 
  • Proactively find ways to optimize internal systems and processes
  • Review and organize the shared Google Drive as needed
  • Create and manage staff calendar to synchronize and outline Faunalytics’ major initiatives (research, communications, fundraising) throughout the year
• Program Support
  • Support the creation of a future Intern or Fellow program
  • Support staff with updating Quarterly Dashboard Report
  • Support senior staff during annual ACE Review
  • Provide additional support to executive director as needed

Essential Qualifications:

• Belief in Faunalytics’ mission and animal protection
• Two or more years of nonprofit experience
• Administrative, HR, or financial management experience
• Meticulous attention to detail
• Self-driven and able to work remotely with limited oversight
• Ability to work effectively as part of a small remote team, including a willingness to help other team members as needed
• Familiarity with Google for business (Sheets/Docs/Drive)

Preferred Qualifications:

• Commitment to a vegan or vegetarian lifestyle
• Bachelor’s degree or higher in a relevant field

• Three or more years of nonprofit experience for an animal-related organization
• Three or more years of administrative, HR, and financial management experience
• Familiarity with Quickbooks Online
• Familiarity with communication tools including Asana, Slack, and Trello
• Familiarity with effective animal advocacy and effective altruism

Details:

• Reports to: Executive Director
• Schedule: Part-time (20 hours/week, flexible)
• Salary: $20-$21/hr USD (depending on experience and education)
• Benefits: Health care stipend, equipment stipend
• Vacation Package: 5 paid vacation days, 5 paid holidays, plus 8 paid sick days
• Location: Permanently remote (open to candidates in the U.S. or Canada)
• Deadline: Apply by March 5, 2022
• Target Start Date: April 18, 2022

Visit https://faunalytics.org/faunalytics-is-seeking-an-operations-specialist/ to apply.