Organizational Overview: Footsteps supports and affirms individuals and families who have left or are contemplating leaving, insular ultra-Orthodox Jewish communities in their quest to lead self-determined lives. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served over 2,300 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.
We have recently completed a robust strategic planning process, which has laid out a clear vision for Footsteps through 2027. In 2024, as we continue to recalibrate post-COVID, we expect our budget to surpass $5M with a staff of over 30. This is both an exciting and critical time to join the Footsteps team as we strengthen our internal infrastructure and capacity to meet the expanding needs of this community.
Position Overview: Footsteps seeks an energetic, highly organized, project manager to serve as the Coordinator of the Executive Office. The Coordinator will provide overall executive-level support and coordination to the CEO in all aspects of their daily activities, managing an array of projects, including organizational development, and supporting coordination for the executive office. The executive office includes the CEO, the Board of Directors, the Senior Director of People and Culture, the Senior Director of Programs, and the Senior Director of Finance, Data, and Administration. The ideal candidate will be an exceptional project manager who possesses a high level of discretion in handling sensitive and confidential information and managing relationships with staff, board members, Footsteps members, and external stakeholders.
Job Responsibilities:
Supporting the CEO
Be aware of and manage the CEO’s priorities, fielding inquiries, anticipating and navigating shifting needs as they arise
Manage the CEO’s calendar, scheduling and confirming appointments, preparing materials for meetings and coordinating travel arrangements
Support the CEO in managing email inbox, draft correspondence with external constituents and document key correspondence in the database
Support the CEO’s fundraising work, partner with the development team to coordinate, prepare for, and follow-up on donor meetings and events, and support with development tasks as needed
Act as an information funnel, facilitating between CEO and internal and external stakeholders
Supporting the Executive Office
In partnership with the Senior Director of People and Culture, build agendas and manage scheduling and content for leadership and all staff meetings, as well as staff gatherings and retreats
Project manage organization-wide strategic initiatives and special projects that do not fit neatly within the organizational chart or that fall between departmental or leadership responsibility
Plan and execute the annual goal-planning process
Board Liaising
Work with the operations team to coordinate all logistics around board meetings including scheduling, managing RSVPs, and materials preparation
Manage schedule of board activities, schedule board committee meetings, facilitate communication and reporting leading up to board meetings and organizational events
Take notes at board and committee meetings, disseminate minutes and action items in a timely manner
Manage board orientation process, including scheduling orientation and the compilation of the board manual for new members
Competencies:
Meticulous attention to detail while maintaining sight of the bigger picture Highly organized and able to manage multiple complex tasks
Comfort with “managing up”
Exceptional written and verbal interpersonal skills
Ability to cultivate strong, professional relationships with colleagues, board members, donors, and organizational partners
Flexible work style with the ability to work under tight deadlines and shifting priorities, anticipate needs and potential issues before they arise
Motivated self-starter capable of working independently as well as within a team environment
Ability to exercise independent judgment, problem-solving, and discretion
Ability to maintain sensitive and confidential information
Qualifications:
3+ years relevant work experience providing administrative support and project management in a dynamic, fast-paced environment
Commitment to and passion for Footsteps’ mission and values
Proficient and comfortable with technology including Google Suite (Gmail, Drive, Docs, Sheets) and Microsoft Suite (Excel, Word, and PowerPoint)
Ability to work occasional evenings and weekends
Knowledge of Salesforce, Zoom, and 1-2 project management platforms (Asana, Basecamp, etc.) a plus
Previous experience in the nonprofit sector is a plus
Location: New York City Area Anticipated Start Date: Late July/Early August 2024 Salary: $62,000 - $70,000
This is a hybrid position, with in-office days expected approximately 1-2 days per week in addition to board meetings and event support in the NYC metro area. The ideal candidate works well in the office and from home.
COVID update: All staff are required to be vaccinated. The office is currently open to staff on a voluntary basis. Program offerings and services are offered both virtually and in-person, at the office and offsite.
How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org and indicate your name and “Coordinator of the Executive Office” in the subject line. We will review applications on a rolling basis, so we encourage you to apply soon.
Team + Benefits: You will be joining an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: 20 vacation days, 13 paid holidays, unlimited sick days, 5 personal days, summer Fridays, 12 weeks of paid parental leave, paid sabbatical after 7 years of continuous service, health, dental, and vision insurance, 3% match for IRA retirement plan, flexible spending accounts for health care and transit, and a professional development stipend.
We are committed to promoting an equitable, safe, and welcoming environment for our members and staff. Footsteps values a culture of respect and inclusive community: honoring personal choice, different sets of beliefs, and diverse lifestyles that promote individuals’ rights to determine the course of their own lives. Footsteps promotes diversity in the workplace and believes it is critical for our continuing success. We know that women, trans, non-binary, and other structurally marginalized people are more likely to apply to jobs only if they meet 100% of the qualifications. We strongly encourage you to apply even if you don’t meet every requirement.
Footsteps is an equal-opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.
We thank you for your interest in career opportunities with Footsteps. Due to high volume, only those candidates selected for an interview will be contacted.
Apr 10, 2024
Full time
Organizational Overview: Footsteps supports and affirms individuals and families who have left or are contemplating leaving, insular ultra-Orthodox Jewish communities in their quest to lead self-determined lives. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served over 2,300 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.
We have recently completed a robust strategic planning process, which has laid out a clear vision for Footsteps through 2027. In 2024, as we continue to recalibrate post-COVID, we expect our budget to surpass $5M with a staff of over 30. This is both an exciting and critical time to join the Footsteps team as we strengthen our internal infrastructure and capacity to meet the expanding needs of this community.
Position Overview: Footsteps seeks an energetic, highly organized, project manager to serve as the Coordinator of the Executive Office. The Coordinator will provide overall executive-level support and coordination to the CEO in all aspects of their daily activities, managing an array of projects, including organizational development, and supporting coordination for the executive office. The executive office includes the CEO, the Board of Directors, the Senior Director of People and Culture, the Senior Director of Programs, and the Senior Director of Finance, Data, and Administration. The ideal candidate will be an exceptional project manager who possesses a high level of discretion in handling sensitive and confidential information and managing relationships with staff, board members, Footsteps members, and external stakeholders.
Job Responsibilities:
Supporting the CEO
Be aware of and manage the CEO’s priorities, fielding inquiries, anticipating and navigating shifting needs as they arise
Manage the CEO’s calendar, scheduling and confirming appointments, preparing materials for meetings and coordinating travel arrangements
Support the CEO in managing email inbox, draft correspondence with external constituents and document key correspondence in the database
Support the CEO’s fundraising work, partner with the development team to coordinate, prepare for, and follow-up on donor meetings and events, and support with development tasks as needed
Act as an information funnel, facilitating between CEO and internal and external stakeholders
Supporting the Executive Office
In partnership with the Senior Director of People and Culture, build agendas and manage scheduling and content for leadership and all staff meetings, as well as staff gatherings and retreats
Project manage organization-wide strategic initiatives and special projects that do not fit neatly within the organizational chart or that fall between departmental or leadership responsibility
Plan and execute the annual goal-planning process
Board Liaising
Work with the operations team to coordinate all logistics around board meetings including scheduling, managing RSVPs, and materials preparation
Manage schedule of board activities, schedule board committee meetings, facilitate communication and reporting leading up to board meetings and organizational events
Take notes at board and committee meetings, disseminate minutes and action items in a timely manner
Manage board orientation process, including scheduling orientation and the compilation of the board manual for new members
Competencies:
Meticulous attention to detail while maintaining sight of the bigger picture Highly organized and able to manage multiple complex tasks
Comfort with “managing up”
Exceptional written and verbal interpersonal skills
Ability to cultivate strong, professional relationships with colleagues, board members, donors, and organizational partners
Flexible work style with the ability to work under tight deadlines and shifting priorities, anticipate needs and potential issues before they arise
Motivated self-starter capable of working independently as well as within a team environment
Ability to exercise independent judgment, problem-solving, and discretion
Ability to maintain sensitive and confidential information
Qualifications:
3+ years relevant work experience providing administrative support and project management in a dynamic, fast-paced environment
Commitment to and passion for Footsteps’ mission and values
Proficient and comfortable with technology including Google Suite (Gmail, Drive, Docs, Sheets) and Microsoft Suite (Excel, Word, and PowerPoint)
Ability to work occasional evenings and weekends
Knowledge of Salesforce, Zoom, and 1-2 project management platforms (Asana, Basecamp, etc.) a plus
Previous experience in the nonprofit sector is a plus
Location: New York City Area Anticipated Start Date: Late July/Early August 2024 Salary: $62,000 - $70,000
This is a hybrid position, with in-office days expected approximately 1-2 days per week in addition to board meetings and event support in the NYC metro area. The ideal candidate works well in the office and from home.
COVID update: All staff are required to be vaccinated. The office is currently open to staff on a voluntary basis. Program offerings and services are offered both virtually and in-person, at the office and offsite.
How to Apply: Please send your resume and cover letter to opportunities@footstepsorg.org and indicate your name and “Coordinator of the Executive Office” in the subject line. We will review applications on a rolling basis, so we encourage you to apply soon.
Team + Benefits: You will be joining an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: 20 vacation days, 13 paid holidays, unlimited sick days, 5 personal days, summer Fridays, 12 weeks of paid parental leave, paid sabbatical after 7 years of continuous service, health, dental, and vision insurance, 3% match for IRA retirement plan, flexible spending accounts for health care and transit, and a professional development stipend.
We are committed to promoting an equitable, safe, and welcoming environment for our members and staff. Footsteps values a culture of respect and inclusive community: honoring personal choice, different sets of beliefs, and diverse lifestyles that promote individuals’ rights to determine the course of their own lives. Footsteps promotes diversity in the workplace and believes it is critical for our continuing success. We know that women, trans, non-binary, and other structurally marginalized people are more likely to apply to jobs only if they meet 100% of the qualifications. We strongly encourage you to apply even if you don’t meet every requirement.
Footsteps is an equal-opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.
We thank you for your interest in career opportunities with Footsteps. Due to high volume, only those candidates selected for an interview will be contacted.
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
Feb 07, 2024
Full time
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
This position is fully remote based either in US Eastern or Central time zone; WRI Global Office (US). Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Green Accountability Project works to strengthen the ability of a diverse range of civil society actors, including in vulnerable communities, to access needed climate policy and finance information, participate in and shape climate-related governance processes and play important roles in influencing climate policy. The Project runs a small grants fund to equip civil society with resources to ensure fruitful engagement with public authorities to improve climate governance. The Project also facilitates a global community of practice to foster peer-to-peer learning, knowledge sharing, and the formation of accountability practices.
Job Highlight :
You will be responsible for budget and operations for the Center for Equitable Development’s Environmental Democracy Practice, specifically a $4.5 million grant funding the Green Accountability Project.
Your specific tasks will include drafting and monitoring contracts and sub grants, coordinating with international sub grantees on grant reporting, tracking spending, processing payments and expense reports, managing team meetings, and other tasks as assigned.
You will report to the Center for Equitable Development Operations Manager, and the Green Accountability Project Director will direct most of your work.
What will you do:
Grant Management (40%):
Manage project grants and contracts, including ensuring compliance with terms and conditions
Lead the drafting of financial grant reports
Coordinate with operations staff across WRI to identify other activities in six target countries where sub granting activities are taking place to ensure coordination, especially concerning government relationships
Create sub grant and contract agreements with partners and contractors, including processing payments, and amending agreements
Communicate with sub grantees on financial reporting requirements and required progress reports and facilitate resolution of grantee questions
Work with international and grassroots partners to build their capacity to understand and meet sub grant requirements
Financial Management (35%):
Oversee daily financial management of project budget
Monitor monthly expenses and keep direct project budget up to date in budgeting software
Provide strategic advice to Project Director on the best use of funds to ensure achievement of deliverables while maximizing financial resources
Lead project financial closeout and coordinate with project teams in other project closeout processes, including financial reconciliation and reporting
Prepare proposal budgets and ensure agreement between proposed activities and budgets
Project Management (15%):
Provide proactive operations advice to Project Director
Monitor project deliverables to ensure that they are submitted within the period of performance and coordinate the submission of invoices
Keep track of past performance and lessons learned to use on future project preparation
Administration (10%):
Lead logistics for internal and external events, workshops, and conferences through A/V and catering preparation or virtual web hosting, including participant and speaker coordination
Support the accurate submission of expense reports, timesheets, cash advances, and other transactions
What will you need:
Education : You have a completed bachelor’s degree
Experience : You have 2+ year of full-time relevant work experience in operations, program coordination
Detail oriented with sensitivity to quality, timelines, and compliance
IT skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Microsoft Teams), with CRM database (Salesforce) and budgeting (IBM Cognos)
Experience creating budgets, preparing donor reports, and processing subcontracts
Languages : English required, fluency in French preferred, Spanish a plus
Requirements: Existing work authorization is required where this position . WRI is unable to authorize visa work authorization
Potential Salary: Salary range is between 57,000 and 62,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Nov 22, 2023
Full time
This position is fully remote based either in US Eastern or Central time zone; WRI Global Office (US). Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Green Accountability Project works to strengthen the ability of a diverse range of civil society actors, including in vulnerable communities, to access needed climate policy and finance information, participate in and shape climate-related governance processes and play important roles in influencing climate policy. The Project runs a small grants fund to equip civil society with resources to ensure fruitful engagement with public authorities to improve climate governance. The Project also facilitates a global community of practice to foster peer-to-peer learning, knowledge sharing, and the formation of accountability practices.
Job Highlight :
You will be responsible for budget and operations for the Center for Equitable Development’s Environmental Democracy Practice, specifically a $4.5 million grant funding the Green Accountability Project.
Your specific tasks will include drafting and monitoring contracts and sub grants, coordinating with international sub grantees on grant reporting, tracking spending, processing payments and expense reports, managing team meetings, and other tasks as assigned.
You will report to the Center for Equitable Development Operations Manager, and the Green Accountability Project Director will direct most of your work.
What will you do:
Grant Management (40%):
Manage project grants and contracts, including ensuring compliance with terms and conditions
Lead the drafting of financial grant reports
Coordinate with operations staff across WRI to identify other activities in six target countries where sub granting activities are taking place to ensure coordination, especially concerning government relationships
Create sub grant and contract agreements with partners and contractors, including processing payments, and amending agreements
Communicate with sub grantees on financial reporting requirements and required progress reports and facilitate resolution of grantee questions
Work with international and grassroots partners to build their capacity to understand and meet sub grant requirements
Financial Management (35%):
Oversee daily financial management of project budget
Monitor monthly expenses and keep direct project budget up to date in budgeting software
Provide strategic advice to Project Director on the best use of funds to ensure achievement of deliverables while maximizing financial resources
Lead project financial closeout and coordinate with project teams in other project closeout processes, including financial reconciliation and reporting
Prepare proposal budgets and ensure agreement between proposed activities and budgets
Project Management (15%):
Provide proactive operations advice to Project Director
Monitor project deliverables to ensure that they are submitted within the period of performance and coordinate the submission of invoices
Keep track of past performance and lessons learned to use on future project preparation
Administration (10%):
Lead logistics for internal and external events, workshops, and conferences through A/V and catering preparation or virtual web hosting, including participant and speaker coordination
Support the accurate submission of expense reports, timesheets, cash advances, and other transactions
What will you need:
Education : You have a completed bachelor’s degree
Experience : You have 2+ year of full-time relevant work experience in operations, program coordination
Detail oriented with sensitivity to quality, timelines, and compliance
IT skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Microsoft Teams), with CRM database (Salesforce) and budgeting (IBM Cognos)
Experience creating budgets, preparing donor reports, and processing subcontracts
Languages : English required, fluency in French preferred, Spanish a plus
Requirements: Existing work authorization is required where this position . WRI is unable to authorize visa work authorization
Potential Salary: Salary range is between 57,000 and 62,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
This position is fully remote based either in US Eastern or Central time zone; WRI Global Office (US). Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Green Accountability Project works to strengthen the ability of a diverse range of civil society actors, including in vulnerable communities, to access needed climate policy and finance information, participate in and shape climate-related governance processes and play important roles in influencing climate policy. The Project runs a small grants fund to equip civil society with resources to ensure fruitful engagement with public authorities to improve climate governance. The Project also facilitates a global community of practice to foster peer-to-peer learning, knowledge sharing, and the formation of accountability practices.
Job Highlight :
You will be responsible for budget and operations for the Center for Equitable Development’s Environmental Democracy Practice, specifically a $4.5 million grant funding the Green Accountability Project.
Your specific tasks will include drafting and monitoring contracts and sub grants, coordinating with international sub grantees on grant reporting, tracking spending, processing payments and expense reports, managing team meetings, and other tasks as assigned.
You will report to the Center for Equitable Development Operations Manager, and the Green Accountability Project Director will direct most of your work.
What will you do:
Grant Management (40%):
Manage project grants and contracts, including ensuring compliance with terms and conditions
Lead the drafting of financial grant reports
Coordinate with operations staff across WRI to identify other activities in six target countries where sub granting activities are taking place to ensure coordination, especially concerning government relationships
Create sub grant and contract agreements with partners and contractors, including processing payments, and amending agreements
Communicate with sub grantees on financial reporting requirements and required progress reports and facilitate resolution of grantee questions
Work with international and grassroots partners to build their capacity to understand and meet sub grant requirements
Financial Management (35%):
Oversee daily financial management of project budget
Monitor monthly expenses and keep direct project budget up to date in budgeting software
Provide strategic advice to Project Director on the best use of funds to ensure achievement of deliverables while maximizing financial resources
Lead project financial closeout and coordinate with project teams in other project closeout processes, including financial reconciliation and reporting
Prepare proposal budgets and ensure agreement between proposed activities and budgets
Project Management (15%):
Provide proactive operations advice to Project Director
Monitor project deliverables to ensure that they are submitted within the period of performance and coordinate the submission of invoices
Keep track of past performance and lessons learned to use on future project preparation
Administration (10%):
Lead logistics for internal and external events, workshops, and conferences through A/V and catering preparation or virtual web hosting, including participant and speaker coordination
Support the accurate submission of expense reports, timesheets, cash advances, and other transactions
What will you need:
Education : You have a completed bachelor’s degree
Experience : You have 2+ year of full-time relevant work experience in operations, program coordination
Detail oriented with sensitivity to quality, timelines, and compliance
IT skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Microsoft Teams), with CRM database (Salesforce) and budgeting (IBM Cognos)
Experience creating budgets, preparing donor reports, and processing subcontracts
Languages : English required, fluency in French preferred, Spanish a plus
Requirements: Existing work authorization is required where this position . WRI is unable to authorize visa work authorization
Potential Salary: Salary range is between 57,000 and 62,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Oct 23, 2023
Full time
This position is fully remote based either in US Eastern or Central time zone; WRI Global Office (US). Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The Green Accountability Project works to strengthen the ability of a diverse range of civil society actors, including in vulnerable communities, to access needed climate policy and finance information, participate in and shape climate-related governance processes and play important roles in influencing climate policy. The Project runs a small grants fund to equip civil society with resources to ensure fruitful engagement with public authorities to improve climate governance. The Project also facilitates a global community of practice to foster peer-to-peer learning, knowledge sharing, and the formation of accountability practices.
Job Highlight :
You will be responsible for budget and operations for the Center for Equitable Development’s Environmental Democracy Practice, specifically a $4.5 million grant funding the Green Accountability Project.
Your specific tasks will include drafting and monitoring contracts and sub grants, coordinating with international sub grantees on grant reporting, tracking spending, processing payments and expense reports, managing team meetings, and other tasks as assigned.
You will report to the Center for Equitable Development Operations Manager, and the Green Accountability Project Director will direct most of your work.
What will you do:
Grant Management (40%):
Manage project grants and contracts, including ensuring compliance with terms and conditions
Lead the drafting of financial grant reports
Coordinate with operations staff across WRI to identify other activities in six target countries where sub granting activities are taking place to ensure coordination, especially concerning government relationships
Create sub grant and contract agreements with partners and contractors, including processing payments, and amending agreements
Communicate with sub grantees on financial reporting requirements and required progress reports and facilitate resolution of grantee questions
Work with international and grassroots partners to build their capacity to understand and meet sub grant requirements
Financial Management (35%):
Oversee daily financial management of project budget
Monitor monthly expenses and keep direct project budget up to date in budgeting software
Provide strategic advice to Project Director on the best use of funds to ensure achievement of deliverables while maximizing financial resources
Lead project financial closeout and coordinate with project teams in other project closeout processes, including financial reconciliation and reporting
Prepare proposal budgets and ensure agreement between proposed activities and budgets
Project Management (15%):
Provide proactive operations advice to Project Director
Monitor project deliverables to ensure that they are submitted within the period of performance and coordinate the submission of invoices
Keep track of past performance and lessons learned to use on future project preparation
Administration (10%):
Lead logistics for internal and external events, workshops, and conferences through A/V and catering preparation or virtual web hosting, including participant and speaker coordination
Support the accurate submission of expense reports, timesheets, cash advances, and other transactions
What will you need:
Education : You have a completed bachelor’s degree
Experience : You have 2+ year of full-time relevant work experience in operations, program coordination
Detail oriented with sensitivity to quality, timelines, and compliance
IT skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Microsoft Teams), with CRM database (Salesforce) and budgeting (IBM Cognos)
Experience creating budgets, preparing donor reports, and processing subcontracts
Languages : English required, fluency in French preferred, Spanish a plus
Requirements: Existing work authorization is required where this position . WRI is unable to authorize visa work authorization
Potential Salary: Salary range is between 57,000 and 62,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Are you ready to directly impact the lives of first-generation college students and champion economic mobility for all?
About Us
Did you know that only 21% of low income, first-generation students in the U.S. graduate from college within six years? Those who do graduate have a median household income 27% lower than their peers. While there are a multitude of college access programs for high school seniors and job assistance programs for low-wage earners, there are few programs that ensure first-generation students stay in school and build the skills necessary to prepare for long-term careers. This is where America Needs You (ANY) comes in.
ANY fights for economic mobility for ambitious, first-generation college students by providing transformative mentorship and intensive career development. Founded in 2009 and headquartered in New York City, ANY expanded to New Jersey in 2012, Illinois in 2015, and California in 2016, growing from serving 50 students to nearly 600 students annually. In 2021, ANY launched FirstGenU, a new virtual program designed to help 10,000 first-generation college students navigate their careers. Visit www.americaneedsyou.org to learn more.
Position Description
ANY is currently seeking an ambitious and organized Career Success Coordinator to implement our Fellows Program in New York. As a Career Success Coordinator, you will provide career counseling and deliver a series of professional development workshops over the course of two years for a cohort of Fellows (ambitious, first-generation college students) and their Mentor Coaches (accomplished professionals). In addition to delivering workshops, you will be the primary point of contact for Fellows, including supporting them through personal, academic, and professional challenges, and securing internships.
The NY Career Success Coordinator reports directly to the NY Program Director. The position is based in New York City, NY and is currently hybrid, requiring in-person attendance at the office some days of the week, in-person attendance at monthly Saturday workshops, and in-person attendance at other work-related events/meetings, as needed.
Our Ideal Candidate:
Is committed to ANY’s mission of supporting ambitious, first-generation college students
Is excited about building their skills in facilitation, advising, career counseling and event planning
Is passionate about data and analytics to improve outcomes for first-generation college students
We Offer:
A warm, collaborative work environment with a rich culture of support and feedback
A generous benefits package (health/dental insurance, 403(b), FSA, three weeks vacation, etc.)
Ongoing internal and external opportunities for professional development
Connections to a large, high-powered professional network
Key Responsibilities:
Provide career counseling and professional development to Fellows to ensure they persist in college and attain an internship placement throughout the program
Ensure Fellows meet all programmatic requirements and expectations, and provide timely interventions and support plans
Assess Fellows’ skills and assist them in understanding various internship and career options
Prepare Fellows for successful internship applications and interviews
Provide Fellows with confidence building, coaching, and crisis management support
Support academic development for Fellows through study skills, effective use of campus resources, and transfer advisement (for community college students)
Facilitate workshops, manage logistics, moderate panels, and facilitate group discussions
Analyze Fellow outcomes by tracking data on internship rates, program standing, attendance, and program retention
S upport Volunteers and provide case management to Volunteer and Fellow pairs
Plan, prepare, and conduct recruitment sessions, and other events
Interview and evaluate Fellow and Mentor Coach applicants; track results and supporting robust external communications
Additional projects and duties as determined by local and national program teams
Qualifications:
Minimum 2 years of experience, preferably in career counseling or a related field
Bachelor’s Degree required – all majors and professionals backgrounds are welcome to apply
Ability to work in a fast paced, results-driven environment
Highly developed verbal and written communication skills
Strong listening and mediation skills, with a high level of empathy
Exceptional attention to detail and organizational skills
Desire for continuous improvement and openness to feedback
Willingness to work approximately 12 Saturdays per year, plus occasional evenings
Microsoft Office proficiency
America Needs You offers a competitive salary and benefits package. ANY employees receive ample vacation time and the opportunity to work with a talented team on projects that have a real impact in their community.
To Apply:
Please submit a cover letter and resume to jobs@americaneedsyou.org (subject line: NY Career Success Coordinator - Last_Name, First_Name). Please note that your application will not be considered without a cover letter. No phone calls please.
Salary for this position is in the low-$50k range, commensurate with experience.
Sep 13, 2023
Full time
Are you ready to directly impact the lives of first-generation college students and champion economic mobility for all?
About Us
Did you know that only 21% of low income, first-generation students in the U.S. graduate from college within six years? Those who do graduate have a median household income 27% lower than their peers. While there are a multitude of college access programs for high school seniors and job assistance programs for low-wage earners, there are few programs that ensure first-generation students stay in school and build the skills necessary to prepare for long-term careers. This is where America Needs You (ANY) comes in.
ANY fights for economic mobility for ambitious, first-generation college students by providing transformative mentorship and intensive career development. Founded in 2009 and headquartered in New York City, ANY expanded to New Jersey in 2012, Illinois in 2015, and California in 2016, growing from serving 50 students to nearly 600 students annually. In 2021, ANY launched FirstGenU, a new virtual program designed to help 10,000 first-generation college students navigate their careers. Visit www.americaneedsyou.org to learn more.
Position Description
ANY is currently seeking an ambitious and organized Career Success Coordinator to implement our Fellows Program in New York. As a Career Success Coordinator, you will provide career counseling and deliver a series of professional development workshops over the course of two years for a cohort of Fellows (ambitious, first-generation college students) and their Mentor Coaches (accomplished professionals). In addition to delivering workshops, you will be the primary point of contact for Fellows, including supporting them through personal, academic, and professional challenges, and securing internships.
The NY Career Success Coordinator reports directly to the NY Program Director. The position is based in New York City, NY and is currently hybrid, requiring in-person attendance at the office some days of the week, in-person attendance at monthly Saturday workshops, and in-person attendance at other work-related events/meetings, as needed.
Our Ideal Candidate:
Is committed to ANY’s mission of supporting ambitious, first-generation college students
Is excited about building their skills in facilitation, advising, career counseling and event planning
Is passionate about data and analytics to improve outcomes for first-generation college students
We Offer:
A warm, collaborative work environment with a rich culture of support and feedback
A generous benefits package (health/dental insurance, 403(b), FSA, three weeks vacation, etc.)
Ongoing internal and external opportunities for professional development
Connections to a large, high-powered professional network
Key Responsibilities:
Provide career counseling and professional development to Fellows to ensure they persist in college and attain an internship placement throughout the program
Ensure Fellows meet all programmatic requirements and expectations, and provide timely interventions and support plans
Assess Fellows’ skills and assist them in understanding various internship and career options
Prepare Fellows for successful internship applications and interviews
Provide Fellows with confidence building, coaching, and crisis management support
Support academic development for Fellows through study skills, effective use of campus resources, and transfer advisement (for community college students)
Facilitate workshops, manage logistics, moderate panels, and facilitate group discussions
Analyze Fellow outcomes by tracking data on internship rates, program standing, attendance, and program retention
S upport Volunteers and provide case management to Volunteer and Fellow pairs
Plan, prepare, and conduct recruitment sessions, and other events
Interview and evaluate Fellow and Mentor Coach applicants; track results and supporting robust external communications
Additional projects and duties as determined by local and national program teams
Qualifications:
Minimum 2 years of experience, preferably in career counseling or a related field
Bachelor’s Degree required – all majors and professionals backgrounds are welcome to apply
Ability to work in a fast paced, results-driven environment
Highly developed verbal and written communication skills
Strong listening and mediation skills, with a high level of empathy
Exceptional attention to detail and organizational skills
Desire for continuous improvement and openness to feedback
Willingness to work approximately 12 Saturdays per year, plus occasional evenings
Microsoft Office proficiency
America Needs You offers a competitive salary and benefits package. ANY employees receive ample vacation time and the opportunity to work with a talented team on projects that have a real impact in their community.
To Apply:
Please submit a cover letter and resume to jobs@americaneedsyou.org (subject line: NY Career Success Coordinator - Last_Name, First_Name). Please note that your application will not be considered without a cover letter. No phone calls please.
Salary for this position is in the low-$50k range, commensurate with experience.
This position will be based in our Washington DC office. Existing work authorization is required at the time of application submission for the US. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The NDC Partnership brings together more than 200 members, including more than 115 countries, developed and developing, and more than 80 institutions to create and deliver on ambitious climate action that helps achieve the Paris Agreement and the Sustainable Development Goals (SDGs). Governments identify their NDC implementation priorities and the type of support that is needed to translate them into actionable policies and programs. Based on these requests, the membership offers a tailored package of expertise, technical assistance, and funding. This collaborative response provides developing countries with efficient access to a wide range of resources to adapt to and mitigate climate change and foster more equitable and sustainable development.
Job Highlight: You will play an integral role in the NDC Partnership’s Knowledge and Learning team, which supports countries in sharing knowledge for climate action through written products, peer-to-peer exchanges, and online tools. You will be responsible for core operational, administrative, and project management responsibilities, and events coordination and support. . You will report to the Knowledge and Learning Director and will work with all members of the Knowledge and Learning workstream and operations colleagues across the Support Unit.
What will you do:
Grant and Financial Management (30%):
Support the Director of Knowledge and Learning in tracking budgets through regular reporting
With the Deputy Director of Operation and Head of Grants and Finance with the Support Unit, track project budgets, review monthly Financial Status Reports, monitor contracts, and track partner financial commitments
Monitor monthly expenses and keep direct project budgets up to date in budgeting software
Manage project grants and contracts, including ensuring compliance with terms and conditions and collaborating with funders
Prepare budgets for events and other project deliverables and prepare fiscal year documents assigned to the Knowledge and Learning team by the Support Unit Operations team
Create and maintain subgrant and contract agreements with partners and contractors, including processing all payments, and amending agreements when necessary
Project and Partner Management (30%):
Track progress in delivering the Knowledge and Learning work plan and assist the Director of Knowledge and Learning in supporting team to meet targets and goals
Coordinate with consultants and external partners to arrange meetings and manage collaboration as assigned
Provide well-rounded proactive operations and management advice to the Director of Knowledge and Learning to ensure sound implementation of projects per donor standards and in resolving operational and coordination issues
Manage the Knowledge and Learning team inputs into internal project management systems, including outreach and engagement tracking with members
Manage, update, and ensure proper team use of the Knowledge and Learning team’s internal SharePoint, Monday.com workspace, and mailing lists
Event Coordination, Logistics and Outreach (25%):
Organize and ensure the successful execution of in-person workshops and events, including contracting and making necessary payments for venues, facilitation services, interpretation services, catering, availability of materials, and any other needed services
Arrange travel for participants, in keeping with donor requirements and NDC Partnership budgets
Complete participant travel reimbursements, ensuring proper documentation. Help with staff travel arrangements and expense reports as needed
Provide logistics support for online events including Zoom administration, participant and attendee tracking and regular updating of member engagement monitoring systems
Coordinate Knowledge and Learning inputs to internal and external NDC Partnership newsletters. Promote Knowledge and Learning activities, products, and events through outreach to members and placement in external mailing lists
Prepare talking points and slide-decks, as needed. Give team presentations on agreed topics, as needed
Administration (15%):
Liaise with Knowledge and Learning team members to structure team meetings and encourage cross team exchange
Attend internal and external meetings, taking notes and tracking follow-ups with staff and partners
Coordinate and schedule internal and external Knowledge and Learning meetings. Assist with recruitment of staff, interns, and consultants
Manage Knowledge and Learning onboarding materials and lead the onboarding of new staff members
Support the Knowledge and Learning Director in administrative needs, including scheduling, travel, email, communications, and general organizational needs
Serve as the go-to person for the Knowledge and Learning team's ad-hoc administrative needs
What will you need:
Education: Bachelor's degree in a related field or with substantial professional work to demonstrate the relevance of that experience
Experience: Minimum of 2 years of relevant full time work experience required
Experience in event management and budgeting processes
At least one year of hands-on experience, ideally within an international nonprofit organization
At least one year working with Microsoft suite, database management, cloud- and web-based communications
Advanced Excel skills required
.Spanish/French language skills an asset
US work authorization required for this position
Potential Salary: Salary range is between 57,000 and 64,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter by the date of August 11, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Jul 26, 2023
Full time
This position will be based in our Washington DC office. Existing work authorization is required at the time of application submission for the US. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The NDC Partnership brings together more than 200 members, including more than 115 countries, developed and developing, and more than 80 institutions to create and deliver on ambitious climate action that helps achieve the Paris Agreement and the Sustainable Development Goals (SDGs). Governments identify their NDC implementation priorities and the type of support that is needed to translate them into actionable policies and programs. Based on these requests, the membership offers a tailored package of expertise, technical assistance, and funding. This collaborative response provides developing countries with efficient access to a wide range of resources to adapt to and mitigate climate change and foster more equitable and sustainable development.
Job Highlight: You will play an integral role in the NDC Partnership’s Knowledge and Learning team, which supports countries in sharing knowledge for climate action through written products, peer-to-peer exchanges, and online tools. You will be responsible for core operational, administrative, and project management responsibilities, and events coordination and support. . You will report to the Knowledge and Learning Director and will work with all members of the Knowledge and Learning workstream and operations colleagues across the Support Unit.
What will you do:
Grant and Financial Management (30%):
Support the Director of Knowledge and Learning in tracking budgets through regular reporting
With the Deputy Director of Operation and Head of Grants and Finance with the Support Unit, track project budgets, review monthly Financial Status Reports, monitor contracts, and track partner financial commitments
Monitor monthly expenses and keep direct project budgets up to date in budgeting software
Manage project grants and contracts, including ensuring compliance with terms and conditions and collaborating with funders
Prepare budgets for events and other project deliverables and prepare fiscal year documents assigned to the Knowledge and Learning team by the Support Unit Operations team
Create and maintain subgrant and contract agreements with partners and contractors, including processing all payments, and amending agreements when necessary
Project and Partner Management (30%):
Track progress in delivering the Knowledge and Learning work plan and assist the Director of Knowledge and Learning in supporting team to meet targets and goals
Coordinate with consultants and external partners to arrange meetings and manage collaboration as assigned
Provide well-rounded proactive operations and management advice to the Director of Knowledge and Learning to ensure sound implementation of projects per donor standards and in resolving operational and coordination issues
Manage the Knowledge and Learning team inputs into internal project management systems, including outreach and engagement tracking with members
Manage, update, and ensure proper team use of the Knowledge and Learning team’s internal SharePoint, Monday.com workspace, and mailing lists
Event Coordination, Logistics and Outreach (25%):
Organize and ensure the successful execution of in-person workshops and events, including contracting and making necessary payments for venues, facilitation services, interpretation services, catering, availability of materials, and any other needed services
Arrange travel for participants, in keeping with donor requirements and NDC Partnership budgets
Complete participant travel reimbursements, ensuring proper documentation. Help with staff travel arrangements and expense reports as needed
Provide logistics support for online events including Zoom administration, participant and attendee tracking and regular updating of member engagement monitoring systems
Coordinate Knowledge and Learning inputs to internal and external NDC Partnership newsletters. Promote Knowledge and Learning activities, products, and events through outreach to members and placement in external mailing lists
Prepare talking points and slide-decks, as needed. Give team presentations on agreed topics, as needed
Administration (15%):
Liaise with Knowledge and Learning team members to structure team meetings and encourage cross team exchange
Attend internal and external meetings, taking notes and tracking follow-ups with staff and partners
Coordinate and schedule internal and external Knowledge and Learning meetings. Assist with recruitment of staff, interns, and consultants
Manage Knowledge and Learning onboarding materials and lead the onboarding of new staff members
Support the Knowledge and Learning Director in administrative needs, including scheduling, travel, email, communications, and general organizational needs
Serve as the go-to person for the Knowledge and Learning team's ad-hoc administrative needs
What will you need:
Education: Bachelor's degree in a related field or with substantial professional work to demonstrate the relevance of that experience
Experience: Minimum of 2 years of relevant full time work experience required
Experience in event management and budgeting processes
At least one year of hands-on experience, ideally within an international nonprofit organization
At least one year working with Microsoft suite, database management, cloud- and web-based communications
Advanced Excel skills required
.Spanish/French language skills an asset
US work authorization required for this position
Potential Salary: Salary range is between 57,000 and 64,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter by the date of August 11, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
This position will be based in WRI office in Washington DC. WRI is unable to sponsor this role for visa work authorization.
About the Program: The World Resources Institute’s (WRI) Ocean Program is focused on accelerating progress toward a sustainable ocean economy and achievement of Sustainable Development Goal 14 - the Ocean Goal. The program supports efforts to address the numerous challenges the ocean faces and encourages conservation of the marine environment alongside the sustainable use of marine resources. Through the Ocean Program, WRI has set out to build a greater understanding among governments, business leaders, financiers and practitioners of the opportunities, solutions, values and contribution of the ocean to the global economy, human health and wellbeing, and to accelerate knowledge-based decision making and solutions that drive inclusive ocean based economic opportunities while sustaining ocean ecosystems and coastal populations. WRI also serves as the Secretariat to three globally influential ocean initiatives, the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) and the Friends of Ocean Action (with the World Economic Forum) and the Ocean Action 2030 Coalition, a voluntary coalition dedicated to supporting countries in their aim of building a sustainable ocean economy through the development and implementation of Sustainable Ocean Plans. Ocean Action 2030 was formed in response to the new ocean action agenda launched by the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) in 2020 in which member countries announced a shared vision for the sustainable development of the ocean in the next decade – where effective protection, sustainable production and equitable prosperity go hand in hand. https://www.wri.org/ocean
Job Highlight: You will support the Director of Ocean Action 2030 in the delivery and operations of the coalition and its associated work streams, providing administrative and project support. You need to, handle confidential information with discretion, facilitate information exchange with the team and members of the coalition, and maintain a collaborative alliance with all partners and help to organize impactful events and activities to support several goals across a global network. You will support the effective coordination meetings with the network of ‘Sustainable Ocean Plan Focal Points’ as well as with the members of the coalition, setting the agenda and supporting meeting preparations and summaries of meetings’ outcomes. You will help to plan events at key international platforms to raise the profile of the ocean agenda. We seek, detail-oriented, excellent written and verbal communication skills and a highly organized individual to provide administrative and operational support to the Director of Ocean Action 2030. Responsibilities include a variety of administrative and logistical activities such as scheduling, travel arrangements, expense management, financial management, correspondence management, and events coordination. This position is based out of the WRI Washington DC office, on an agreed remote working basis. What will you do: Administrative Support (75%)
Coordinate the business diary, scheduling and arranging meetings and regularly updating the Managing Director to cover urgent incoming requests
Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention
Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries
Process expense claims
Oversee the preparation, checking, and editing of correspondence and documents
Maintain an organized electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce)
Help with special projects as assigned. This will include data gathering, record keeping, convening partners or staff members, and preparing communications
Events & Engagement (25%)
Work with your team members to ensure smooth execution of the Director's participation in external events and speaking engagements through planning logistics, outreach and gathering of background material
What will you need:
Education: You have completed a Bachelor's degree
Experience: 3+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management and inbox management
Experience working with Microsoft Office (Word, Excel, Access, PowerPoint)
Languages: This role will operate in English. Fluency in any of WRI's other languages is a bonus (Mandarin, Bahasa, Hindi, French, Spanish, Portuguese, etc.)
Requirements: Existing work authorization is required where this position is based
Potential Salary:
Salary range is between 57,000 and 64,000 USD. WRI offers a great compensation and benefits package.
How to Apply:
Please submit a resume with cover letter. You must apply through the WRI Careers portal to be considered.
What we offer:
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Jul 26, 2023
Full time
This position will be based in WRI office in Washington DC. WRI is unable to sponsor this role for visa work authorization.
About the Program: The World Resources Institute’s (WRI) Ocean Program is focused on accelerating progress toward a sustainable ocean economy and achievement of Sustainable Development Goal 14 - the Ocean Goal. The program supports efforts to address the numerous challenges the ocean faces and encourages conservation of the marine environment alongside the sustainable use of marine resources. Through the Ocean Program, WRI has set out to build a greater understanding among governments, business leaders, financiers and practitioners of the opportunities, solutions, values and contribution of the ocean to the global economy, human health and wellbeing, and to accelerate knowledge-based decision making and solutions that drive inclusive ocean based economic opportunities while sustaining ocean ecosystems and coastal populations. WRI also serves as the Secretariat to three globally influential ocean initiatives, the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) and the Friends of Ocean Action (with the World Economic Forum) and the Ocean Action 2030 Coalition, a voluntary coalition dedicated to supporting countries in their aim of building a sustainable ocean economy through the development and implementation of Sustainable Ocean Plans. Ocean Action 2030 was formed in response to the new ocean action agenda launched by the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) in 2020 in which member countries announced a shared vision for the sustainable development of the ocean in the next decade – where effective protection, sustainable production and equitable prosperity go hand in hand. https://www.wri.org/ocean
Job Highlight: You will support the Director of Ocean Action 2030 in the delivery and operations of the coalition and its associated work streams, providing administrative and project support. You need to, handle confidential information with discretion, facilitate information exchange with the team and members of the coalition, and maintain a collaborative alliance with all partners and help to organize impactful events and activities to support several goals across a global network. You will support the effective coordination meetings with the network of ‘Sustainable Ocean Plan Focal Points’ as well as with the members of the coalition, setting the agenda and supporting meeting preparations and summaries of meetings’ outcomes. You will help to plan events at key international platforms to raise the profile of the ocean agenda. We seek, detail-oriented, excellent written and verbal communication skills and a highly organized individual to provide administrative and operational support to the Director of Ocean Action 2030. Responsibilities include a variety of administrative and logistical activities such as scheduling, travel arrangements, expense management, financial management, correspondence management, and events coordination. This position is based out of the WRI Washington DC office, on an agreed remote working basis. What will you do: Administrative Support (75%)
Coordinate the business diary, scheduling and arranging meetings and regularly updating the Managing Director to cover urgent incoming requests
Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention
Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries
Process expense claims
Oversee the preparation, checking, and editing of correspondence and documents
Maintain an organized electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce)
Help with special projects as assigned. This will include data gathering, record keeping, convening partners or staff members, and preparing communications
Events & Engagement (25%)
Work with your team members to ensure smooth execution of the Director's participation in external events and speaking engagements through planning logistics, outreach and gathering of background material
What will you need:
Education: You have completed a Bachelor's degree
Experience: 3+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management and inbox management
Experience working with Microsoft Office (Word, Excel, Access, PowerPoint)
Languages: This role will operate in English. Fluency in any of WRI's other languages is a bonus (Mandarin, Bahasa, Hindi, French, Spanish, Portuguese, etc.)
Requirements: Existing work authorization is required where this position is based
Potential Salary:
Salary range is between 57,000 and 64,000 USD. WRI offers a great compensation and benefits package.
How to Apply:
Please submit a resume with cover letter. You must apply through the WRI Careers portal to be considered.
What we offer:
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
About the Program:
There isn’t a silver bullet, or a single pressure point to solve the climate crisis. It will require an army of actors, a menu of pathways and an array of interventions in the right places. Tailoring approaches to these unique situations is the sweet spot for the Climate Program at World Resources Institute. We help policymakers, businesses, and civil society at the local, national, and international levels advance the deep structural shifts necessary to address climate change. Within the Global Climate Program, the National Climate Action (NCA) initiative works with countries to achieve their climate objectives, build strong and climate resilient economies that navigate a just transition to a more climate-aligned future, and help design long-term climate strategies to get key countries to net-zero emissions by 2050.
Job Highlight:
This position is remote-eligible and only for consideration within the United States, where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
WRI’s Climate Program requires an individual to help support a diverse team of experts as a Project Coordinator with the National Climate Action initiative. You will support the Long-Term Strategies project focused on shifting climate policies in five major emerging economies that account for nearly 40% of greenhouse gas emissions and strives to improve governments’ readiness to implement actions following the long-term transitions necessary to limit warming and achieve the goals of the Paris Agreement. In this role, you will support the financial and administrative operations of the Long-Term Strategies and other projects under the National Climate Action initiative. You will provide important support to senior managers and project teams. Specific responsibilities will include drafting and monitoring contracts and procurements, processing payments, facilitating outreach efforts and events, managing team meetings, tracking expenditures, and supporting budgets, financial proposals, and grant reports, and other tasks as assigned. Position available for work in the DC office or remote in select states in the US with manager approval.
What you will do:
Financial Management (35% time)
Prepare final financial report for project’s main donor and work with relevant departments to finalize report and accompany audit process
Update and maintain project budgets including shared grants, cost-share, and other project financial arrangements
Regularly review, update, and monitor all transactions, commitments, and revenue prospects for projects
Solicit, review and process invoices and other payments in compliance with established WRI policy
Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submissions
Collaborate with other NCA-related projects across WRI to coordinate on staffing, fundraising, and financial management
Grant Management (25% time)
Support financial report for project management and external donors and work with relevant departments to document expenses and prepare for audits
Draft grant proposal budgets and support the collection and submission of formal proposals for team fundraising
Support donor and grants management by supporting upkeep of company database and other knowledge management systems
Monitor and advise team on maintaining compliance with terms and conditions of complex grant and contract agreements
Project Management (25% time)
Support project managers in coordinating with external partners, and provide close liaison with WRI staff across programs and departments, and operations teams at WRI international offices
Process contracts, procurement documents, work orders, and other formal documentation for project commitments
Prepare and maintain sub-agreements and contracts in collaboration with project team ensuring agreements are completed on time, including the accurate submission of progress and financial reports
Support partner management by reviewing and drafting language for contracts, reviewing interim and final reports, and ensuring all supporting documentation is accurate and provided; remind them of deadlines, and keep records of all their documents (reports, invoices, receipts, etc.)
Maintain project status tracker to gather relevant information and activity inputs to support required narrative reports
Administration & Events Management (15% time)
Coordinate team meetings and help coordinate team’s planning processes, including responsibilities for meeting notes, action items, etc.
Coordinate recruitment and manage onboarding of new team members members and interns
Keep electronic filing system for project documents including contracts, reports and relevant backup documentation, such as invoices and timesheets
Coordinate conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants
What you will need:
Education: Bachelor's degree required or sufficient work experience to demonstrate equivalent professional competency; 1+ years of relevant, full-time work experience, preferably including familiarity with financial management, grants or contract management, or nonprofit operations;
Experience: Demonstrated strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Teams, Zoom), with CRM database (Salesforce) and budgeting preferred
Organized thinker with an interest in program operations, grant compliance, and financial management
Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
How to Apply:
Please submit a resume with cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary and generous PTO that increase with tenure.
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
Opportunity to provide impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that focuses diversity, equity, and inclusion in our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect our Earth’s natural resources and their capacity to provide for current and future generations.
Our values are shared ideals: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. W e are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Human Resources carefully reviews all applications.
May 30, 2023
Full time
About the Program:
There isn’t a silver bullet, or a single pressure point to solve the climate crisis. It will require an army of actors, a menu of pathways and an array of interventions in the right places. Tailoring approaches to these unique situations is the sweet spot for the Climate Program at World Resources Institute. We help policymakers, businesses, and civil society at the local, national, and international levels advance the deep structural shifts necessary to address climate change. Within the Global Climate Program, the National Climate Action (NCA) initiative works with countries to achieve their climate objectives, build strong and climate resilient economies that navigate a just transition to a more climate-aligned future, and help design long-term climate strategies to get key countries to net-zero emissions by 2050.
Job Highlight:
This position is remote-eligible and only for consideration within the United States, where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
WRI’s Climate Program requires an individual to help support a diverse team of experts as a Project Coordinator with the National Climate Action initiative. You will support the Long-Term Strategies project focused on shifting climate policies in five major emerging economies that account for nearly 40% of greenhouse gas emissions and strives to improve governments’ readiness to implement actions following the long-term transitions necessary to limit warming and achieve the goals of the Paris Agreement. In this role, you will support the financial and administrative operations of the Long-Term Strategies and other projects under the National Climate Action initiative. You will provide important support to senior managers and project teams. Specific responsibilities will include drafting and monitoring contracts and procurements, processing payments, facilitating outreach efforts and events, managing team meetings, tracking expenditures, and supporting budgets, financial proposals, and grant reports, and other tasks as assigned. Position available for work in the DC office or remote in select states in the US with manager approval.
What you will do:
Financial Management (35% time)
Prepare final financial report for project’s main donor and work with relevant departments to finalize report and accompany audit process
Update and maintain project budgets including shared grants, cost-share, and other project financial arrangements
Regularly review, update, and monitor all transactions, commitments, and revenue prospects for projects
Solicit, review and process invoices and other payments in compliance with established WRI policy
Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submissions
Collaborate with other NCA-related projects across WRI to coordinate on staffing, fundraising, and financial management
Grant Management (25% time)
Support financial report for project management and external donors and work with relevant departments to document expenses and prepare for audits
Draft grant proposal budgets and support the collection and submission of formal proposals for team fundraising
Support donor and grants management by supporting upkeep of company database and other knowledge management systems
Monitor and advise team on maintaining compliance with terms and conditions of complex grant and contract agreements
Project Management (25% time)
Support project managers in coordinating with external partners, and provide close liaison with WRI staff across programs and departments, and operations teams at WRI international offices
Process contracts, procurement documents, work orders, and other formal documentation for project commitments
Prepare and maintain sub-agreements and contracts in collaboration with project team ensuring agreements are completed on time, including the accurate submission of progress and financial reports
Support partner management by reviewing and drafting language for contracts, reviewing interim and final reports, and ensuring all supporting documentation is accurate and provided; remind them of deadlines, and keep records of all their documents (reports, invoices, receipts, etc.)
Maintain project status tracker to gather relevant information and activity inputs to support required narrative reports
Administration & Events Management (15% time)
Coordinate team meetings and help coordinate team’s planning processes, including responsibilities for meeting notes, action items, etc.
Coordinate recruitment and manage onboarding of new team members members and interns
Keep electronic filing system for project documents including contracts, reports and relevant backup documentation, such as invoices and timesheets
Coordinate conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants
What you will need:
Education: Bachelor's degree required or sufficient work experience to demonstrate equivalent professional competency; 1+ years of relevant, full-time work experience, preferably including familiarity with financial management, grants or contract management, or nonprofit operations;
Experience: Demonstrated strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Teams, Zoom), with CRM database (Salesforce) and budgeting preferred
Organized thinker with an interest in program operations, grant compliance, and financial management
Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
How to Apply:
Please submit a resume with cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary and generous PTO that increase with tenure.
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
Opportunity to provide impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that focuses diversity, equity, and inclusion in our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect our Earth’s natural resources and their capacity to provide for current and future generations.
Our values are shared ideals: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. W e are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Human Resources carefully reviews all applications.
This position will be based in WRI office in Washington DC. WRI is unable to sponsor this role for visa work authorization.
About the Program:
The World Resources Institute’s (WRI) Ocean Program is focused on accelerating progress toward a sustainable ocean economy and achievement of Sustainable Development Goal 14 - the Ocean Goal. The program supports efforts to address the numerous challenges the ocean faces and encourages conservation of the marine environment alongside the sustainable use of marine resources. Through the Ocean Program, WRI has set out to build a greater understanding among governments, business leaders, financiers and practitioners of the opportunities, solutions, values and contribution of the ocean to the global economy, human health and wellbeing, and to accelerate knowledge-based decision making and solutions that drive inclusive ocean based economic opportunities while sustaining ocean ecosystems and coastal populations. WRI also serves as the Secretariat to three globally influential ocean initiatives, the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) and the Friends of Ocean Action (with the World Economic Forum) and the Ocean Action 2030 Coalition, a voluntary coalition dedicated to supporting countries in their aim of building a sustainable ocean economy through the development and implementation of Sustainable Ocean Plans. Ocean Action 2030 was formed in response to the new ocean action agenda launched by the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) in 2020 in which member countries announced a shared vision for the sustainable development of the ocean in the next decade – where effective protection, sustainable production and equitable prosperity go hand in hand. https://www.wri.org/ocean
Job Highlight:
You will support the Director of Ocean Action 2030 in the delivery and operations of the coalition and its associated work streams, providing administrative and project support. You need to, handle confidential information with discretion, facilitate information exchange with the team and members of the coalition, and maintain a collaborative alliance with all partners and help to organize impactful events and activities to support several goals across a global network. You will support the effective coordination meetings with the network of ‘Sustainable Ocean Plan Focal Points’ as well as with the members of the coalition, setting the agenda and supporting meeting preparations and summaries of meetings’ outcomes. You will help to plan events at key international platforms to raise the profile of the ocean agenda. We seek, detail-oriented, excellent written and verbal communication skills and a highly organized individual to provide administrative and operational support to the Director of Ocean Action 2030. Responsibilities include a variety of administrative and logistical activities such as scheduling, travel arrangements, expense management, financial management, correspondence management, and events coordination. This position is based out of the WRI Washington DC office, on an agreed remote working basis.
What will you do:
Administrative Support (75%)
Coordinate the business diary, scheduling and arranging meetings and regularly updating the Managing Director to cover urgent incoming requests
Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention
Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries
Process expense claims
Oversee the preparation, checking, and editing of correspondence and documents
Maintain an organized electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce)
Help with special projects as assigned. This will include data gathering, record keeping, convening partners or staff members, and preparing communications
Events & Engagement (25%)
Work with your team members to ensure smooth execution of the Director's participation in external events and speaking engagements through planning logistics, outreach and gathering of background material
What will you need:
Education: You have completed a Bachelor's degree
Experience: 3+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management and inbox management
Experience working with Microsoft Office (Word, Excel, Access, PowerPoint)
Languages: This role will operate in English. Fluency in any of WRI's other languages is a bonus (Mandarin, Bahasa, Hindi, French, Spanish, Portuguese, etc.)
Requirements: Existing work authorization is required where this position is based
Potential Salary:
Salary range is between 57,000 and 68,000 USD. WRI offers a great compensation and benefits package.
How to Apply:
Please submit a resume with cover letter by the date of May 5, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Apr 19, 2023
Full time
This position will be based in WRI office in Washington DC. WRI is unable to sponsor this role for visa work authorization.
About the Program:
The World Resources Institute’s (WRI) Ocean Program is focused on accelerating progress toward a sustainable ocean economy and achievement of Sustainable Development Goal 14 - the Ocean Goal. The program supports efforts to address the numerous challenges the ocean faces and encourages conservation of the marine environment alongside the sustainable use of marine resources. Through the Ocean Program, WRI has set out to build a greater understanding among governments, business leaders, financiers and practitioners of the opportunities, solutions, values and contribution of the ocean to the global economy, human health and wellbeing, and to accelerate knowledge-based decision making and solutions that drive inclusive ocean based economic opportunities while sustaining ocean ecosystems and coastal populations. WRI also serves as the Secretariat to three globally influential ocean initiatives, the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) and the Friends of Ocean Action (with the World Economic Forum) and the Ocean Action 2030 Coalition, a voluntary coalition dedicated to supporting countries in their aim of building a sustainable ocean economy through the development and implementation of Sustainable Ocean Plans. Ocean Action 2030 was formed in response to the new ocean action agenda launched by the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) in 2020 in which member countries announced a shared vision for the sustainable development of the ocean in the next decade – where effective protection, sustainable production and equitable prosperity go hand in hand. https://www.wri.org/ocean
Job Highlight:
You will support the Director of Ocean Action 2030 in the delivery and operations of the coalition and its associated work streams, providing administrative and project support. You need to, handle confidential information with discretion, facilitate information exchange with the team and members of the coalition, and maintain a collaborative alliance with all partners and help to organize impactful events and activities to support several goals across a global network. You will support the effective coordination meetings with the network of ‘Sustainable Ocean Plan Focal Points’ as well as with the members of the coalition, setting the agenda and supporting meeting preparations and summaries of meetings’ outcomes. You will help to plan events at key international platforms to raise the profile of the ocean agenda. We seek, detail-oriented, excellent written and verbal communication skills and a highly organized individual to provide administrative and operational support to the Director of Ocean Action 2030. Responsibilities include a variety of administrative and logistical activities such as scheduling, travel arrangements, expense management, financial management, correspondence management, and events coordination. This position is based out of the WRI Washington DC office, on an agreed remote working basis.
What will you do:
Administrative Support (75%)
Coordinate the business diary, scheduling and arranging meetings and regularly updating the Managing Director to cover urgent incoming requests
Manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention
Organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries
Process expense claims
Oversee the preparation, checking, and editing of correspondence and documents
Maintain an organized electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce)
Help with special projects as assigned. This will include data gathering, record keeping, convening partners or staff members, and preparing communications
Events & Engagement (25%)
Work with your team members to ensure smooth execution of the Director's participation in external events and speaking engagements through planning logistics, outreach and gathering of background material
What will you need:
Education: You have completed a Bachelor's degree
Experience: 3+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management and inbox management
Experience working with Microsoft Office (Word, Excel, Access, PowerPoint)
Languages: This role will operate in English. Fluency in any of WRI's other languages is a bonus (Mandarin, Bahasa, Hindi, French, Spanish, Portuguese, etc.)
Requirements: Existing work authorization is required where this position is based
Potential Salary:
Salary range is between 57,000 and 68,000 USD. WRI offers a great compensation and benefits package.
How to Apply:
Please submit a resume with cover letter by the date of May 5, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work 2-4 days a week. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
The High Ambition Coalition for Nature and People (HAC) ( www.hacfornatureandpeople.org/home ) is an intergovernmental group of more than 100 countries—co-chaired by Costa Rica and France, with the United Kingdom as Ocean co-chair— championing a global deal for nature and people with the central goal of protecting at least 30 percent of the world’s land and ocean area by 2030. The 30x30 target is a global target which aims to halt the accelerating loss of species and protect vital ecosystems that are the source of our economic security.
Job Highlight:
As the Executive Assistant, you will facilitate the operations of the HAC Secretariat by providing administrative support to the Secretariat Director. Working in close coordination with the Director, you will help prepare travel, event, and meeting materials. You will be the primary contact for internal stakeholders and play an important coordination role. Employed by the World Resources Institute (WRI), you will be based at the offices of the Global Environment Facility (GEF) in Washington, DC. The HAC Secretariat is co-hosted by WRI and the GEF. You will report to the Secretariat Director.
What you will do: Administrative support (40%)
Manage all travel bookings including securing travel visas and advising on travel immunizations as needed
Prepare and monitor expense reports and timesheets
Help organize meetings, including supporting creation of agendas
Undertake special projects in consultation with the Director
Operations (30%)
Maintain email lists and manage software accounts (Salesforce, Slack, Monday, etc.)
Ensure content is up to date on the initiative’s wiki site and intranet page
Support other operations activities when staff are backlogged by processing sub-agreement requests, payment requests, invoices, etc.
Serve as a trusted ‘go-to’ person for advice on internal processes
Meeting and event coordination (30%)
Help organize meetings and events
Ensure smooth execution of HAC-related events through planning, logistics, outreach and preparation of background material
Provide technical, AV support for both in-person and online meetings
Participate in meetings by recording decisions and next steps, distributing notes to participants, and following up to ensure next steps are taken.
What you will need:
Education: You have completed a bachelor’s degree
Experience:
You have 3+ year’s relevant experience in an Executive Assistant position or in administrative support
You have experience working with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and web-based communications (e.g., Zoom, Teams)
You have experience working with internationally dispersed teams
You have experience providing administrative support, including scheduling and facilitating meetings
Languages: you are proficient in written and spoken English. Additional language skills in French or Spanish are desirable.
Potential salary: Salary is commensurate with experience and other compensable factors. WRI offers a competitive renumeration and benefits package.
How to Apply: Please submit a resume with a cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values: WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Apr 07, 2023
Full time
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work 2-4 days a week. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
The High Ambition Coalition for Nature and People (HAC) ( www.hacfornatureandpeople.org/home ) is an intergovernmental group of more than 100 countries—co-chaired by Costa Rica and France, with the United Kingdom as Ocean co-chair— championing a global deal for nature and people with the central goal of protecting at least 30 percent of the world’s land and ocean area by 2030. The 30x30 target is a global target which aims to halt the accelerating loss of species and protect vital ecosystems that are the source of our economic security.
Job Highlight:
As the Executive Assistant, you will facilitate the operations of the HAC Secretariat by providing administrative support to the Secretariat Director. Working in close coordination with the Director, you will help prepare travel, event, and meeting materials. You will be the primary contact for internal stakeholders and play an important coordination role. Employed by the World Resources Institute (WRI), you will be based at the offices of the Global Environment Facility (GEF) in Washington, DC. The HAC Secretariat is co-hosted by WRI and the GEF. You will report to the Secretariat Director.
What you will do: Administrative support (40%)
Manage all travel bookings including securing travel visas and advising on travel immunizations as needed
Prepare and monitor expense reports and timesheets
Help organize meetings, including supporting creation of agendas
Undertake special projects in consultation with the Director
Operations (30%)
Maintain email lists and manage software accounts (Salesforce, Slack, Monday, etc.)
Ensure content is up to date on the initiative’s wiki site and intranet page
Support other operations activities when staff are backlogged by processing sub-agreement requests, payment requests, invoices, etc.
Serve as a trusted ‘go-to’ person for advice on internal processes
Meeting and event coordination (30%)
Help organize meetings and events
Ensure smooth execution of HAC-related events through planning, logistics, outreach and preparation of background material
Provide technical, AV support for both in-person and online meetings
Participate in meetings by recording decisions and next steps, distributing notes to participants, and following up to ensure next steps are taken.
What you will need:
Education: You have completed a bachelor’s degree
Experience:
You have 3+ year’s relevant experience in an Executive Assistant position or in administrative support
You have experience working with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and web-based communications (e.g., Zoom, Teams)
You have experience working with internationally dispersed teams
You have experience providing administrative support, including scheduling and facilitating meetings
Languages: you are proficient in written and spoken English. Additional language skills in French or Spanish are desirable.
Potential salary: Salary is commensurate with experience and other compensable factors. WRI offers a competitive renumeration and benefits package.
How to Apply: Please submit a resume with a cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values: WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
Now is the time to move from commitments to action on climate change—WRI is at the forefront of this urgent transition. WRI has the knowledge, convening power and tools to drive change and its Individual Philanthropy Sector builds relationships with Individuals and Family Foundations to help the Institute deliver results and bring about a more equitable and sustainable world. The Individual Philanthropy Sector is part of WRI’s broader Global Development Program, which coordinates all fundraising for WRI. In this capacity, the Individual Philanthropy Team is part of a growing and evolving Individual Philanthropy program organized around principal gifts ($500,000+), major gifts ($10,000+), mid-level gifts ($1,000-$9,999), and annual fund gifts (<$1,000).
Job Highlight:
The Individual Philanthropy Coordinator will directly support a growing Individual Philanthropy Team as it engages with Individuals and Family Foundations who provide general and programmatic support to the Organization. In this role, you will support the Team with fundraising efforts and ensure it is working in coordination across the Individual Philanthropy pipeline as well as with its counterparts within the Global Development and Communications & Marketing departments. Your daily work will include administrative and operational tasks, including scheduling, budgeting and resources management. You will support the preparation of materials used for special events, donor acknowledgements and communications. You will also serve as the Individual team’s point person for internal communications. You will be supported by the Individual Philanthropy and Development Operations teams. You will report to the Senior Manager for Operations & Strategy and will have a dotted line to the Development Operations Manager. This position will be a hybrid model of remote and in-office. Candidates must be able to work from the DC office as needed to support cultivation & stewardship opportunities.
What will you do:
Donor and Prospect Engagement (40% time):
Provide all-around support for donor engagement and events, including identifying engagement opportunities across the Institute, tracking engagement in WRI’s CRM tool, Salesforce, and serving as point of contact for the communications, core development, and program teams
Manage logistics for Individual sector-led events, including event guestlists, vendor and consultant coordination, technology, guest communications and event staffing; coordinate and support event planning and follow-up activities; and assist with multi-sector events
Support digital donor engagement by generating communication lists from Salesforce reports; creating and sending email updates and appeals through the bulk email platform; and through routine data maintenance of donor contact information and engagement preferences
Support in-house fundraising and stewardship mailings, coordinate with the communications team to outsource bulk mailings, and process all returned mail
Coordinate team inputs and develop content for internal communication vehicles and Management team meetings.
Project Management & Administrative Support (35% time):
Provide general administrative support for the Individual Philanthropy team such as scheduling meetings, meeting preparation and follow-up, taking meeting notes, ordering office and IT supplies, arranging group travel, and other administrative tasks as needed
Process contracts, work orders, expense reports, and invoices to support the team’s various stewardship activities, including events, mailings, and digital outreach
Plan yearly mailing supply schedules, monitor office stocks, and place regular orders to fulfill in-house mailing needs
Follow fundraising support processes and contribute to the maintenance of the Individual Team Fundraising best practices manual
Budgeting and Financial Management (15% time):
Oversee day-to-day financial management of Individual Philanthropy Team project budgets; comply with all internal WRI budgeting and contract policies, processes and deadlines; monitor and update monthly expenses and outlook and keep budgets up to date in IBM TM1 budgeting software in coordination with Development Operations Manager
Prepare and deliver monthly budget updates for Development Operations and Individual Philanthropy Team leads
Conduct monthly, quarterly, and annual project financial closeout
What will you need:
Education: You have completed a Bachelor’s degree or equivalent.
Experience: You have 2+ years of experience with or knowledge of Microsoft Office 365, Asana, and Salesforce CRM.
Experience working in a development operation or prior fundraising experience preferred, but not required. Ability to track and monitor project progress, expenses, budgets, deadlines and project deliverables
Experience and comfort working independently, with attention to detail, and managing multiple priorities.
Languages: Proficiency in verbal and written English.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary:
The salary range for this position is 57,000 USD - 64,000 USD if filled by a candidate located and legally able to work in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume and a cover letter by 6 April, 2023. You must apply through the WRI Careers portal to be considered. What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our Human Resources team carefully reviews all applications.
Mar 08, 2023
Full time
This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
Now is the time to move from commitments to action on climate change—WRI is at the forefront of this urgent transition. WRI has the knowledge, convening power and tools to drive change and its Individual Philanthropy Sector builds relationships with Individuals and Family Foundations to help the Institute deliver results and bring about a more equitable and sustainable world. The Individual Philanthropy Sector is part of WRI’s broader Global Development Program, which coordinates all fundraising for WRI. In this capacity, the Individual Philanthropy Team is part of a growing and evolving Individual Philanthropy program organized around principal gifts ($500,000+), major gifts ($10,000+), mid-level gifts ($1,000-$9,999), and annual fund gifts (<$1,000).
Job Highlight:
The Individual Philanthropy Coordinator will directly support a growing Individual Philanthropy Team as it engages with Individuals and Family Foundations who provide general and programmatic support to the Organization. In this role, you will support the Team with fundraising efforts and ensure it is working in coordination across the Individual Philanthropy pipeline as well as with its counterparts within the Global Development and Communications & Marketing departments. Your daily work will include administrative and operational tasks, including scheduling, budgeting and resources management. You will support the preparation of materials used for special events, donor acknowledgements and communications. You will also serve as the Individual team’s point person for internal communications. You will be supported by the Individual Philanthropy and Development Operations teams. You will report to the Senior Manager for Operations & Strategy and will have a dotted line to the Development Operations Manager. This position will be a hybrid model of remote and in-office. Candidates must be able to work from the DC office as needed to support cultivation & stewardship opportunities.
What will you do:
Donor and Prospect Engagement (40% time):
Provide all-around support for donor engagement and events, including identifying engagement opportunities across the Institute, tracking engagement in WRI’s CRM tool, Salesforce, and serving as point of contact for the communications, core development, and program teams
Manage logistics for Individual sector-led events, including event guestlists, vendor and consultant coordination, technology, guest communications and event staffing; coordinate and support event planning and follow-up activities; and assist with multi-sector events
Support digital donor engagement by generating communication lists from Salesforce reports; creating and sending email updates and appeals through the bulk email platform; and through routine data maintenance of donor contact information and engagement preferences
Support in-house fundraising and stewardship mailings, coordinate with the communications team to outsource bulk mailings, and process all returned mail
Coordinate team inputs and develop content for internal communication vehicles and Management team meetings.
Project Management & Administrative Support (35% time):
Provide general administrative support for the Individual Philanthropy team such as scheduling meetings, meeting preparation and follow-up, taking meeting notes, ordering office and IT supplies, arranging group travel, and other administrative tasks as needed
Process contracts, work orders, expense reports, and invoices to support the team’s various stewardship activities, including events, mailings, and digital outreach
Plan yearly mailing supply schedules, monitor office stocks, and place regular orders to fulfill in-house mailing needs
Follow fundraising support processes and contribute to the maintenance of the Individual Team Fundraising best practices manual
Budgeting and Financial Management (15% time):
Oversee day-to-day financial management of Individual Philanthropy Team project budgets; comply with all internal WRI budgeting and contract policies, processes and deadlines; monitor and update monthly expenses and outlook and keep budgets up to date in IBM TM1 budgeting software in coordination with Development Operations Manager
Prepare and deliver monthly budget updates for Development Operations and Individual Philanthropy Team leads
Conduct monthly, quarterly, and annual project financial closeout
What will you need:
Education: You have completed a Bachelor’s degree or equivalent.
Experience: You have 2+ years of experience with or knowledge of Microsoft Office 365, Asana, and Salesforce CRM.
Experience working in a development operation or prior fundraising experience preferred, but not required. Ability to track and monitor project progress, expenses, budgets, deadlines and project deliverables
Experience and comfort working independently, with attention to detail, and managing multiple priorities.
Languages: Proficiency in verbal and written English.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary:
The salary range for this position is 57,000 USD - 64,000 USD if filled by a candidate located and legally able to work in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume and a cover letter by 6 April, 2023. You must apply through the WRI Careers portal to be considered. What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our Human Resources team carefully reviews all applications.
GSCO celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado offers amazing opportunities for talented, forward-thinking, innovative individuals who share our vision of helping girls and young women change the world for the better.
Girl Scouts has been equipping girls to achieve their full potential more than 100 years-and today, Girl Scouts stands as the preeminent leadership development organization for girls, with 2.5 million members across the nation and around the globe.
At Girl Scouts of Colorado, we serve more than 20,000 members and we believe all girls should have the opportunity to reach their full potential and all girls have the power to change the world.
GSCO celebrates diversity and values the strengths that come with having a diverse community. People from other historically marginalized groups are strongly encouraged to apply.
Here's your opportunity to enhance your career while making a difference in girls' lives and in the world!
You will be joining a supportive and flexible work environment with team members who work together to champion girl ambition. We are on a mission to build girls of courage, confidence, and character who make the world a better place. The right candidate won't just be promoting a program. Their work will impact and change future generations!
DreamLab Program Coordinator:
Girl Scouts of Colorado is seeking an enthusiastic and detailed-orientated individual to coordinate programmatic experiences at the Girl Scout DreamLab (Denver, CO). The ideal candidate will delight in coordinating the many complex details of programs and events. This role will spend the majority of its time directly engaging with youth, specifically girls.
On-site evening and weekend hours are required, the typical work week is Wednesday - Sunday 11 am - 7 pm.
To learn more about the DreamLab, check this out: Girl Scouts of Colorado DreamLab Announcement
Duties and Responsibilities:
Facilitate program for youth in the DreamLab
Coordinate, organize details of, and implement programmatic experiences for all audiences, including partner events, evening programs, openings, and other events.
Generate program reports and conduct pre-and post-program surveys.
Conduct DreamLab program training for Girl Scouts of Colorado staff and volunteers.
Develop and implement new experience-based programming that meets organizational and DreamLab specific strategic goals.
Create program curriculum, project timelines, run of shows, and collaboration checklists.
Maintain a calendar of daily programmatic opportunities for DreamLab visitors.
Identify gaps in DreamLab program calendar.
Support delivery of partner programming in DreamLab
Create an inclusive space through program offerings that welcome the community.
Communicate with GSCO's program and membership teams, community partners, and stakeholders to determine local programmatic needs specific to GSCO's membership.
Manage and track program expenses.
Create and manage program area budget.
Provide exceptional internal and external customer service that assists in the achievement of the organization's mission.
Ensure Girl Scouting is open and available to all girls and adults by consistent delivery of the Girl Scout message of pluralism and diversity throughout the community.
Embrace diversity and inclusiveness by contributing to positive relationships between diverse racial, ethnic, and social groups in the council as a whole and between employees and volunteers.
Respect the confidential nature of all information pertaining to staff, volunteers, and Girl Scouts.
Collaborate with other DreamLab-focused staff positions to ensure the smooth and efficient delivery of program.
Work with the Marketing Department to elevate the messaging and programming at the DreamLab.
Collaborate with local membership team to support member engagement and member recruitment activities at the DreamLab.
Support the efforts and commitments of Girl Scouts of Colorado in pluralism and diversity throughout the organization and within each community served.
Required competencies:
Must possess the ability to solve problems using knowledge and skills, as well as general precedents and practices.
Must be willing to follow precedents and procedures as directed by supervisor/manager.
Must set priorities and organize work within general guidelines as established by supervisor/manager.
Must possess the ability to gather, collate, and/or classify information about data, people, or things.
Must have the ability to determine time, place, and sequence of operations or action to be taken on the basis of analysis of data.
Must have the ability to prioritize multiple responsibilities and/or accomplish them simultaneously.
Must have the ability to exchange ideas, information, and opinions with others to formulate policies and programs and/or jointly arrive at decisions, conclusions, solutions, or solve disputes.
Must be skilled in communicating with people to convey or exchange information, including giving/receiving assignments and/or directions.
Must be knowledgeable in how to teach subject matter to others, or training others through explanation, demonstration, and supervised practice; or making recommendations on the basis of technical disciplines.
Must have the ability to work with and retain sensitive and/or confidential information while understanding and ensuring that it is only shared with those who are privy to such information.
Must possess the ability to communicate effectively with employees, volunteers, customers, and vendors verbally and nonverbally both in person and in writing.
Educational or Formal Training:
No formal educational requirements
Experience:
3+ years in event management, preferred.
3+ years in program logistics, preferred.
3+ years in program planning, preferred.
Other Requirements:
Must possess a valid and current license to operate a standard motor vehicle
Must pass all required background & motor vehicle record checks
Must be fluent in speaking, reading, & writing English
Desired to be fluent in speaking, reading, & writing Spanish
Salary:
This position pays a range of $22.12-23.56 hourly
Benefits:
Health Insurance (93% Employer Paid for Employee Coverage)
Dental Insurance (76% Employer Paid for Employee Coverage)
Vision Insurance - Optional
Short Term Disability - 100% Employer Paid
Long Term Disability - 100% Employer Paid
Life Insurance - Fully paid by GSCO, 2x annual salary up to $300,000
Accidental Death and Dismemberment - Fully paid by GSCO, 2x annual salary up to $300,000
Optional Supplemental Life Insurance (Employee/Spouse/Children)- Employee paid - for additional employee coverage and dependents
Flexible Spending Accounts (Medical/Dependent Care)
Employee Assistance Program - 100% Employer Paid
403(b) Retirement Plan - GSCO matches 100% of employee contribution up to 2% of pay
Vacation - Employees accrue 10 vacation days per year
Sick Leave - Employees earn one day per month
Holidays - 10 scheduled holidays per year
Office Closures - 4 Weeks of Paid Office Closures (Week of Independence Day; Thanksgiving Week; Winter Holiday of two weeks)
Most positions have the ability to work a remote/office hybrid schedule.
Girl Scouts of Colorado celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado (GSCO) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: GSCO is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at GSCO are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations where we operate. GSCO will not tolerate discrimination or harassment based on any of these characteristics. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://girlscoutsco.workbrightats.com/jobs/934846-286147.html
Mar 01, 2023
Full time
GSCO celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado offers amazing opportunities for talented, forward-thinking, innovative individuals who share our vision of helping girls and young women change the world for the better.
Girl Scouts has been equipping girls to achieve their full potential more than 100 years-and today, Girl Scouts stands as the preeminent leadership development organization for girls, with 2.5 million members across the nation and around the globe.
At Girl Scouts of Colorado, we serve more than 20,000 members and we believe all girls should have the opportunity to reach their full potential and all girls have the power to change the world.
GSCO celebrates diversity and values the strengths that come with having a diverse community. People from other historically marginalized groups are strongly encouraged to apply.
Here's your opportunity to enhance your career while making a difference in girls' lives and in the world!
You will be joining a supportive and flexible work environment with team members who work together to champion girl ambition. We are on a mission to build girls of courage, confidence, and character who make the world a better place. The right candidate won't just be promoting a program. Their work will impact and change future generations!
DreamLab Program Coordinator:
Girl Scouts of Colorado is seeking an enthusiastic and detailed-orientated individual to coordinate programmatic experiences at the Girl Scout DreamLab (Denver, CO). The ideal candidate will delight in coordinating the many complex details of programs and events. This role will spend the majority of its time directly engaging with youth, specifically girls.
On-site evening and weekend hours are required, the typical work week is Wednesday - Sunday 11 am - 7 pm.
To learn more about the DreamLab, check this out: Girl Scouts of Colorado DreamLab Announcement
Duties and Responsibilities:
Facilitate program for youth in the DreamLab
Coordinate, organize details of, and implement programmatic experiences for all audiences, including partner events, evening programs, openings, and other events.
Generate program reports and conduct pre-and post-program surveys.
Conduct DreamLab program training for Girl Scouts of Colorado staff and volunteers.
Develop and implement new experience-based programming that meets organizational and DreamLab specific strategic goals.
Create program curriculum, project timelines, run of shows, and collaboration checklists.
Maintain a calendar of daily programmatic opportunities for DreamLab visitors.
Identify gaps in DreamLab program calendar.
Support delivery of partner programming in DreamLab
Create an inclusive space through program offerings that welcome the community.
Communicate with GSCO's program and membership teams, community partners, and stakeholders to determine local programmatic needs specific to GSCO's membership.
Manage and track program expenses.
Create and manage program area budget.
Provide exceptional internal and external customer service that assists in the achievement of the organization's mission.
Ensure Girl Scouting is open and available to all girls and adults by consistent delivery of the Girl Scout message of pluralism and diversity throughout the community.
Embrace diversity and inclusiveness by contributing to positive relationships between diverse racial, ethnic, and social groups in the council as a whole and between employees and volunteers.
Respect the confidential nature of all information pertaining to staff, volunteers, and Girl Scouts.
Collaborate with other DreamLab-focused staff positions to ensure the smooth and efficient delivery of program.
Work with the Marketing Department to elevate the messaging and programming at the DreamLab.
Collaborate with local membership team to support member engagement and member recruitment activities at the DreamLab.
Support the efforts and commitments of Girl Scouts of Colorado in pluralism and diversity throughout the organization and within each community served.
Required competencies:
Must possess the ability to solve problems using knowledge and skills, as well as general precedents and practices.
Must be willing to follow precedents and procedures as directed by supervisor/manager.
Must set priorities and organize work within general guidelines as established by supervisor/manager.
Must possess the ability to gather, collate, and/or classify information about data, people, or things.
Must have the ability to determine time, place, and sequence of operations or action to be taken on the basis of analysis of data.
Must have the ability to prioritize multiple responsibilities and/or accomplish them simultaneously.
Must have the ability to exchange ideas, information, and opinions with others to formulate policies and programs and/or jointly arrive at decisions, conclusions, solutions, or solve disputes.
Must be skilled in communicating with people to convey or exchange information, including giving/receiving assignments and/or directions.
Must be knowledgeable in how to teach subject matter to others, or training others through explanation, demonstration, and supervised practice; or making recommendations on the basis of technical disciplines.
Must have the ability to work with and retain sensitive and/or confidential information while understanding and ensuring that it is only shared with those who are privy to such information.
Must possess the ability to communicate effectively with employees, volunteers, customers, and vendors verbally and nonverbally both in person and in writing.
Educational or Formal Training:
No formal educational requirements
Experience:
3+ years in event management, preferred.
3+ years in program logistics, preferred.
3+ years in program planning, preferred.
Other Requirements:
Must possess a valid and current license to operate a standard motor vehicle
Must pass all required background & motor vehicle record checks
Must be fluent in speaking, reading, & writing English
Desired to be fluent in speaking, reading, & writing Spanish
Salary:
This position pays a range of $22.12-23.56 hourly
Benefits:
Health Insurance (93% Employer Paid for Employee Coverage)
Dental Insurance (76% Employer Paid for Employee Coverage)
Vision Insurance - Optional
Short Term Disability - 100% Employer Paid
Long Term Disability - 100% Employer Paid
Life Insurance - Fully paid by GSCO, 2x annual salary up to $300,000
Accidental Death and Dismemberment - Fully paid by GSCO, 2x annual salary up to $300,000
Optional Supplemental Life Insurance (Employee/Spouse/Children)- Employee paid - for additional employee coverage and dependents
Flexible Spending Accounts (Medical/Dependent Care)
Employee Assistance Program - 100% Employer Paid
403(b) Retirement Plan - GSCO matches 100% of employee contribution up to 2% of pay
Vacation - Employees accrue 10 vacation days per year
Sick Leave - Employees earn one day per month
Holidays - 10 scheduled holidays per year
Office Closures - 4 Weeks of Paid Office Closures (Week of Independence Day; Thanksgiving Week; Winter Holiday of two weeks)
Most positions have the ability to work a remote/office hybrid schedule.
Girl Scouts of Colorado celebrates diversity and values the strengths that come with having a diverse community. People from historically marginalized groups are strongly encouraged to apply.
Girl Scouts of Colorado (GSCO) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: GSCO is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at GSCO are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations where we operate. GSCO will not tolerate discrimination or harassment based on any of these characteristics. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://girlscoutsco.workbrightats.com/jobs/934846-286147.html
This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position. This position is to support the project’s financing and utility research and policy advocacy as well as to provide operational and administrative support across the project.
About the Program:
WRI’s Electric School Bus Initiative (ESBI) aims to collaborate with partners and communities to build unstoppable momentum toward an equitable transition of the U.S. school bus fleet to electric by 2030, bringing health, climate, and economic benefits to children and families across the country and normalizing electric mobility for an entire generation. The Initiative sits at the intersection of WRI’s Climate, Cities, and Energy programmatic areas.
https://electricschoolbusinitiative.org/
Job Highlight: In this role, you will work as part of a team to support subject matter experts on research and education activities that answer questions like: What funding and financing is available to support electric school bus procurement? What are the barriers to accessing these resources, and how can these be overcome, especially for underserved districts? What is the role for electric utilities in supporting this transition? You will execute qualitative and quantitative research and analysis tasks that inform the ESBI’s policy advocacy efforts and implementation activities, centering equity across all work. Additionally, you will develop and implement new processes to streamline internal coordination, foster team cohesion, and improve project delivery. You will provide administrative and logistical support across the ESBI program, including to the ESBI Director. You will work closely with colleagues across the Initiative and will work closely within the two primary workstreams where this position is housed: Funding & Finance and Management & Operations.
You will report to the Project Manager with secondary reporting lines to the eMobility Financial Solutions Manager and Project Director.
What you will do:
Research Assistance (30%)
Undertake research with guidance from colleagues, including collection and synthesis of qualitative and quantitative information.
Review publications, utility regulatory dockets, interview transcripts, program data, and other sources to draw out insights and learnings as directed.
Attend and summarize key takeaways from webinars, meetings, and virtual workshops/conferences discussing transportation electrification, funding & finance, utility regulation and other topics.
Communication, engagement, and coordination (20%)
Support development of slide decks, draft memorandums and other resources for internal and external audiences to convey information, present analysis, and provide recommendations.
Participate in engagement with internal and external partners and stakeholders to strengthen relationships and collaborate on projects.
Assist in coordination of publications through development and review processes.
Administrative Assistance (50%)
Design and implement efforts to increase team efficiency through streamlined internal coordination, better meeting practices, improved program organization
Ensure effective internal coordination by arranging internal meetings, preparing agenda items, taking notes
Create and maintain internal knowledge repositories, files, datasets, organizational charts, notes for the ESBI program to improve internal knowledge sharing and organization
Provide guidance to staff on travel logistics and provide direct travel support to the project lead
What you will need:
Education: You have a Bachelor’s degree in any field including humanities, social sciences, hard sciences, math or engineering
Experience: You have 0-2+ years full-time relevant work experience. You have had exposure to or experience with policy, communications, program administration or project management, or research in any related field such as energy, public health, community engagement, EV transition, transportation, or others,
Coursework, experience, or interest in economics, finance, or cost-benefit analysis
Experience using various Microsoft Office tools such as PowerPoint, Word, and Excel
Languages: You have written and verbal proficiency in English.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary: Salary is commensurate with experience and other compensable factors. WRI offers a competitive remuneration and benefits package.
How to Apply: Please submit a resume with cover letter by the date of January 2023 . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organisation with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organisation that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organisational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognising our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Jan 10, 2023
Full time
This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position. This position is to support the project’s financing and utility research and policy advocacy as well as to provide operational and administrative support across the project.
About the Program:
WRI’s Electric School Bus Initiative (ESBI) aims to collaborate with partners and communities to build unstoppable momentum toward an equitable transition of the U.S. school bus fleet to electric by 2030, bringing health, climate, and economic benefits to children and families across the country and normalizing electric mobility for an entire generation. The Initiative sits at the intersection of WRI’s Climate, Cities, and Energy programmatic areas.
https://electricschoolbusinitiative.org/
Job Highlight: In this role, you will work as part of a team to support subject matter experts on research and education activities that answer questions like: What funding and financing is available to support electric school bus procurement? What are the barriers to accessing these resources, and how can these be overcome, especially for underserved districts? What is the role for electric utilities in supporting this transition? You will execute qualitative and quantitative research and analysis tasks that inform the ESBI’s policy advocacy efforts and implementation activities, centering equity across all work. Additionally, you will develop and implement new processes to streamline internal coordination, foster team cohesion, and improve project delivery. You will provide administrative and logistical support across the ESBI program, including to the ESBI Director. You will work closely with colleagues across the Initiative and will work closely within the two primary workstreams where this position is housed: Funding & Finance and Management & Operations.
You will report to the Project Manager with secondary reporting lines to the eMobility Financial Solutions Manager and Project Director.
What you will do:
Research Assistance (30%)
Undertake research with guidance from colleagues, including collection and synthesis of qualitative and quantitative information.
Review publications, utility regulatory dockets, interview transcripts, program data, and other sources to draw out insights and learnings as directed.
Attend and summarize key takeaways from webinars, meetings, and virtual workshops/conferences discussing transportation electrification, funding & finance, utility regulation and other topics.
Communication, engagement, and coordination (20%)
Support development of slide decks, draft memorandums and other resources for internal and external audiences to convey information, present analysis, and provide recommendations.
Participate in engagement with internal and external partners and stakeholders to strengthen relationships and collaborate on projects.
Assist in coordination of publications through development and review processes.
Administrative Assistance (50%)
Design and implement efforts to increase team efficiency through streamlined internal coordination, better meeting practices, improved program organization
Ensure effective internal coordination by arranging internal meetings, preparing agenda items, taking notes
Create and maintain internal knowledge repositories, files, datasets, organizational charts, notes for the ESBI program to improve internal knowledge sharing and organization
Provide guidance to staff on travel logistics and provide direct travel support to the project lead
What you will need:
Education: You have a Bachelor’s degree in any field including humanities, social sciences, hard sciences, math or engineering
Experience: You have 0-2+ years full-time relevant work experience. You have had exposure to or experience with policy, communications, program administration or project management, or research in any related field such as energy, public health, community engagement, EV transition, transportation, or others,
Coursework, experience, or interest in economics, finance, or cost-benefit analysis
Experience using various Microsoft Office tools such as PowerPoint, Word, and Excel
Languages: You have written and verbal proficiency in English.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary: Salary is commensurate with experience and other compensable factors. WRI offers a competitive remuneration and benefits package.
How to Apply: Please submit a resume with cover letter by the date of January 2023 . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organisation with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organisation that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organisational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognising our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
League of Conservation Voters
740 15th St NW STE 700, Washington, DC 20005
Title : Finance Operations Coordinator
Department : Finance
Status : Non-Exempt
Reports To : Senior Director of Accounting ( Vice President, Accounting interim )
Positions Reporting to This Position : None
Location : Washington, DC Metropolitan Area; this is a hybrid position.
Travel Requirements : Up to 40%
Union Position : Yes
Job Classification Level : B
Salary Range (depending on experience) : $55,784-$65,439
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring a Finance Operations Coordinator who will support the financial operations of the League of Conservation Voters and League of Conservation Voters Education Fund. Responsibilities include coordinating and managing all financial operations and administrative tasks, including, but not limited to, department scheduling, department budget management back up support, financial system administration, supporting all financial managers (SVP of Finance, VP of Finance, VP of Accounting and Sr. Director of Accounting) in their administrative needs, processing department credit cards and department-wide administrative tasks, invoicing, financial reporting, and reconciliation, and providing process documentation and development of financial department resources including toolkits, narratives, manuals, training presentations, flow charts, mapping documents and process points. The Finance Operations Coordinator will act as the finance point of contact for internal facing financial inquiries.
Responsibilities:
Finance Department General Administrative Support
Process department head credit cards and spending tracking, as needed.
Manage department scheduling and calendar set up.
Manage administrative requests for the department as including finance department travel set up for members of the Finance Department, vendor coordination, retreat logistics, or other department needs.
Set up tracking systems for all department activity and major projects including project management in Wrike, Excel tracking and project management tracking tools.
Track activity related to department work plans, strategic plan implementation tracking, Racial Justice and Equity work plan tracking, CBA finance related tracking and department calendars.
Assist with the major department reporting and writing projects including Board Books, Racial Justice & Equity quarter reports financial reporting, budget narratives, and presentations, finance/audit committee documents and reports and other reports as needed.
Assist in monthly cross-departmental Operations Team meetings and other Financial Team meeting support.
Sort and scan department mail as needed and manage department mailings as requested.
Finance Operations Support
Lead the documentation of financial processes including archiving files, moving files to digital workspace, documenting and logging process and videos and creating a wide range of resources for finance i.e manuals, toolkits, handbooks, user guides. Develop and log training materials, demos, procedures, and other important information for documentation to create a comprehensive Finance Resource Library.
Provide training and review of documents as needed.
Assist with annual audit preparation, including document retrieval and audit requests.
Assist the Senior Director of Accounting with the onboarding process for new department staff and new program staff. Support the development of the finance new staff onboarding process for both finance and non-finance staff to learn financial matters.
Finance Internal Partner Support
Act as a liaison for the Finance department and point of contact for internal facing financial inquiries. Track department’s point of contacts for budgets, check requests, wires and other administrative financial matters.
Support the set up and management of a single point of contact process for finance. Act as a switchboard to manage financial requests, needs and inquiries sent to Finance and create systems that track finance efficiency, response time and type of requests we manage. Follow requests from inception to closure and completion. Advise on system improvements over time and produce annual reporting on the timing, effectiveness and categories of requests coming into finance.
General Finance Duties
Support financial database administration functions and liaison work with database users and companies.
Provide backup support to all wire packets. Monitor wire tracking and analysis as needed. Monitor wires inbox and send out wires/internal transfers for processing.
Reconcile small expense/revenue accounts as needed.
Compile Stripe revenue reports as back up or as needed.
Help contribute to and track the department’s racial justice and equity work and help ensure an inclusive organizational culture.
Process weekly check requests for the Finance department.
Daily VF and AF Stripe Reports.
Perform Other financial duties as assigned.
Qualifications:
Work Experience : Required - 2 years of administration and database experience. Experience with scheduling and project management. Experience writing/creating documents. Experience working with wire transfers. Preferred - Experience working with non-profit organizations in a finance department. Experience with the financial audit process and/or IRS 1099-MISC preparation. Experience working with external vendors. Experience with training others.
Skills : Able to effectively manage time to meet multiple competing deadlines often under pressure. Understanding of finance functions, including basic accounts payable, banking and deposits. Ability to research with multiple stakeholders. Must possess excellent written and oral communications skills, strong word processing and spreadsheet skills (Windows, Microsoft Word, and Excel required, PowerPoint preferred), attentive to details, and adept at developing and maintaining systems and processes. Comfortable working in a fast-paced dynamic environment; Ability to adapt well to new technologies and effective time management skills. Must demonstrate initiative in problem-solving; critical thinking skills; must be able to communicate effectively with members of the Finance Team as well as staff members of other departments and vendors; self-starter, ability to juggle multiple tasks.
Cultural Competence : Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and lead on varying cultural and community norms. Commitment to anti-racism, equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions : This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The position will occasionally require the employee to work from the LCV office up to 3 days a week. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
To Apply : Send cover letter and resume to hr@lcv.org with “Finance Operations Coordinator” in the subject line by October 23, 2022 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
Oct 05, 2022
Full time
Title : Finance Operations Coordinator
Department : Finance
Status : Non-Exempt
Reports To : Senior Director of Accounting ( Vice President, Accounting interim )
Positions Reporting to This Position : None
Location : Washington, DC Metropolitan Area; this is a hybrid position.
Travel Requirements : Up to 40%
Union Position : Yes
Job Classification Level : B
Salary Range (depending on experience) : $55,784-$65,439
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring a Finance Operations Coordinator who will support the financial operations of the League of Conservation Voters and League of Conservation Voters Education Fund. Responsibilities include coordinating and managing all financial operations and administrative tasks, including, but not limited to, department scheduling, department budget management back up support, financial system administration, supporting all financial managers (SVP of Finance, VP of Finance, VP of Accounting and Sr. Director of Accounting) in their administrative needs, processing department credit cards and department-wide administrative tasks, invoicing, financial reporting, and reconciliation, and providing process documentation and development of financial department resources including toolkits, narratives, manuals, training presentations, flow charts, mapping documents and process points. The Finance Operations Coordinator will act as the finance point of contact for internal facing financial inquiries.
Responsibilities:
Finance Department General Administrative Support
Process department head credit cards and spending tracking, as needed.
Manage department scheduling and calendar set up.
Manage administrative requests for the department as including finance department travel set up for members of the Finance Department, vendor coordination, retreat logistics, or other department needs.
Set up tracking systems for all department activity and major projects including project management in Wrike, Excel tracking and project management tracking tools.
Track activity related to department work plans, strategic plan implementation tracking, Racial Justice and Equity work plan tracking, CBA finance related tracking and department calendars.
Assist with the major department reporting and writing projects including Board Books, Racial Justice & Equity quarter reports financial reporting, budget narratives, and presentations, finance/audit committee documents and reports and other reports as needed.
Assist in monthly cross-departmental Operations Team meetings and other Financial Team meeting support.
Sort and scan department mail as needed and manage department mailings as requested.
Finance Operations Support
Lead the documentation of financial processes including archiving files, moving files to digital workspace, documenting and logging process and videos and creating a wide range of resources for finance i.e manuals, toolkits, handbooks, user guides. Develop and log training materials, demos, procedures, and other important information for documentation to create a comprehensive Finance Resource Library.
Provide training and review of documents as needed.
Assist with annual audit preparation, including document retrieval and audit requests.
Assist the Senior Director of Accounting with the onboarding process for new department staff and new program staff. Support the development of the finance new staff onboarding process for both finance and non-finance staff to learn financial matters.
Finance Internal Partner Support
Act as a liaison for the Finance department and point of contact for internal facing financial inquiries. Track department’s point of contacts for budgets, check requests, wires and other administrative financial matters.
Support the set up and management of a single point of contact process for finance. Act as a switchboard to manage financial requests, needs and inquiries sent to Finance and create systems that track finance efficiency, response time and type of requests we manage. Follow requests from inception to closure and completion. Advise on system improvements over time and produce annual reporting on the timing, effectiveness and categories of requests coming into finance.
General Finance Duties
Support financial database administration functions and liaison work with database users and companies.
Provide backup support to all wire packets. Monitor wire tracking and analysis as needed. Monitor wires inbox and send out wires/internal transfers for processing.
Reconcile small expense/revenue accounts as needed.
Compile Stripe revenue reports as back up or as needed.
Help contribute to and track the department’s racial justice and equity work and help ensure an inclusive organizational culture.
Process weekly check requests for the Finance department.
Daily VF and AF Stripe Reports.
Perform Other financial duties as assigned.
Qualifications:
Work Experience : Required - 2 years of administration and database experience. Experience with scheduling and project management. Experience writing/creating documents. Experience working with wire transfers. Preferred - Experience working with non-profit organizations in a finance department. Experience with the financial audit process and/or IRS 1099-MISC preparation. Experience working with external vendors. Experience with training others.
Skills : Able to effectively manage time to meet multiple competing deadlines often under pressure. Understanding of finance functions, including basic accounts payable, banking and deposits. Ability to research with multiple stakeholders. Must possess excellent written and oral communications skills, strong word processing and spreadsheet skills (Windows, Microsoft Word, and Excel required, PowerPoint preferred), attentive to details, and adept at developing and maintaining systems and processes. Comfortable working in a fast-paced dynamic environment; Ability to adapt well to new technologies and effective time management skills. Must demonstrate initiative in problem-solving; critical thinking skills; must be able to communicate effectively with members of the Finance Team as well as staff members of other departments and vendors; self-starter, ability to juggle multiple tasks.
Cultural Competence : Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and lead on varying cultural and community norms. Commitment to anti-racism, equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions : This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The position will occasionally require the employee to work from the LCV office up to 3 days a week. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
To Apply : Send cover letter and resume to hr@lcv.org with “Finance Operations Coordinator” in the subject line by October 23, 2022 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
Yakkety Yak
Yakkety Yak, 216 S Jefferson St, Ste 200, Chicago, IL 60661
Are you a curious, hard-working video lover who wants to expand your skill set and gain real-world professional experience? The Video Intern at Yakkety Yak will support our video team in creating impactful marketing video for a variety of platforms.
This is a fantastic opportunity for a recent or upcoming graduate to be immersed in a high-speed, creative marketing agency environment and learn from and collaborate with a talented team of video professionals. The ideal candidate will be an enthusiastic, creative team player with a “no job is too big or too small” mentality, who is eager to learn in a dynamic agency environment. You’ll be ready and willing to jump in wherever you can to assist with production and post-production for short and long-form marketing content for a variety of digital and social marketing platforms including organic web uses, social media, virtual events, and paid ads. You’ll come prepared to ask questions, take initiative, and work collaboratively with teammates to help produce amazing start to finish work while staying poised and positive along the way.
What You'll Do
In this role, you will contribute in the following areas:
Production
Assist producers with pre-production coordination, including call sheet creation and vendor logistics.
Make pickups/dropoffs for equipment, hard drives, etc
Support producers on set at our offices or on location in the Chicagoland area.
Have ability to lift and carry equipment up to 50lbs.
Assist producers in capturing remote, virtually-recorded content and on client calls.
Help producers organize/maintain in-house camera, lighting and audio gear.
Post production
Work with producers to help manage post-production workflow, including project accounting, data entry and wrap book creation.
Assist our editors with post-production in Adobe Premiere
Ingest, organize and select content in preparation for edit
Send interview files to transcript
Research stock footage and music options for editors.
File Management
Ensure data is transferred to Open Projects drive and archived at the end of each project
Organize client folders on Google Drive
Help set up freelance editors with project structure
Additional duties, as assigned.
What You Bring
Our expectations for the candidate include:
You are recently graduated or currently majoring in Film and Video, or have entry-level experience in video production.
You are excited about digital video production and are interested in learning more about how a full-service marketing agency operates.
Willingness to embrace hybrid work model, working independently at home as well as collaborating in office with video team one day per week.
Ability to manage and prioritize multiple projects and tasks simultaneously.
Working knowledge of Adobe Creative Suite, Microsoft Office, and Google Drive preferred.
Access to a reliable vehicle a plus.
Jul 12, 2022
Part time
Are you a curious, hard-working video lover who wants to expand your skill set and gain real-world professional experience? The Video Intern at Yakkety Yak will support our video team in creating impactful marketing video for a variety of platforms.
This is a fantastic opportunity for a recent or upcoming graduate to be immersed in a high-speed, creative marketing agency environment and learn from and collaborate with a talented team of video professionals. The ideal candidate will be an enthusiastic, creative team player with a “no job is too big or too small” mentality, who is eager to learn in a dynamic agency environment. You’ll be ready and willing to jump in wherever you can to assist with production and post-production for short and long-form marketing content for a variety of digital and social marketing platforms including organic web uses, social media, virtual events, and paid ads. You’ll come prepared to ask questions, take initiative, and work collaboratively with teammates to help produce amazing start to finish work while staying poised and positive along the way.
What You'll Do
In this role, you will contribute in the following areas:
Production
Assist producers with pre-production coordination, including call sheet creation and vendor logistics.
Make pickups/dropoffs for equipment, hard drives, etc
Support producers on set at our offices or on location in the Chicagoland area.
Have ability to lift and carry equipment up to 50lbs.
Assist producers in capturing remote, virtually-recorded content and on client calls.
Help producers organize/maintain in-house camera, lighting and audio gear.
Post production
Work with producers to help manage post-production workflow, including project accounting, data entry and wrap book creation.
Assist our editors with post-production in Adobe Premiere
Ingest, organize and select content in preparation for edit
Send interview files to transcript
Research stock footage and music options for editors.
File Management
Ensure data is transferred to Open Projects drive and archived at the end of each project
Organize client folders on Google Drive
Help set up freelance editors with project structure
Additional duties, as assigned.
What You Bring
Our expectations for the candidate include:
You are recently graduated or currently majoring in Film and Video, or have entry-level experience in video production.
You are excited about digital video production and are interested in learning more about how a full-service marketing agency operates.
Willingness to embrace hybrid work model, working independently at home as well as collaborating in office with video team one day per week.
Ability to manage and prioritize multiple projects and tasks simultaneously.
Working knowledge of Adobe Creative Suite, Microsoft Office, and Google Drive preferred.
Access to a reliable vehicle a plus.
Oregon Youth Authority (OYA) is looking to hire an Administrative Support to assist the Facilities Manager and Maintenance and Operations Supervisors in the ongoing operation of OYA's Physical Plant Operations (PPO) department. You will perform administrative support, research, analysis and evaluation in support of the PPO program.
Your role:
Establishes, monitors, documents and otherwise maintains controls necessary in carrying out lawful program activities.
Assist in the research, analysis and/or evaluation in support of specialized program activities.
Drafts a variety of correspondence, reports or other documents.
T akes minutes at meetings.
Organizes and maintains filing systems.
Makes travel arrangements.
Assists in preparation of Capital Projects Advisory Board reports, Legislative Session reports and drafting interagency agreements.
Assists in developing and implementing short- and long- term physical plant goals.
Prepares and tracks department performance measures.
Develops policies and procedures related to the maintenance and operation of OYA’s statewide facilities, monitors security inventories of equipment, tools and supplies.
Reviews work order requests via PPO’s computerized maintenance management system.
Tracks budget and project documents in regards to assigned PPO projects.
Gathers loss data, photographs and reports; evaluates information and prepares claims for DAS Risk Management which includes a thorough analysis of incidences.
Works with DAS Fleet Services and agency managers in the administration of the OYA motor vehicle fleet.
To request a copy of the position description, which includes all duties and working conditions, please email OYA HR Recruiter.
Additional Information:
Telecommute/Remote Work: This position is eligible for part-time (flexible) telecommute/remote work. This position is based at our Central Office in Salem, Oregon and may be required to come in to the MacLaren Youth Correctional Facility in Woodburn, OR on an as needed basis and/or to travel to facilities/field offices throughout the state.
Representation: This position is represented by the Service Employees International Union (SEIU/OPEU).
Relocation: Possible relocation assistance may be available.
This recruitment may be used to fill future vacancies.
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
Please take a moment to watch this quick video about Oregon Youth Authority, our team and our culture bit.ly/work4OYA . For more information please visit www.oregon.gov/oya .
What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
What You Need To Qualify
two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
an equivalent combination of training and experience.
Note: One year of postsecondary education may be substituted for up to one year of the experience.
Special Requirements
Driver's License: Driving is an essential function of this position. A valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s).
DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA:
If you have these qualities, let us know! It’s how we will choose whom to move forward!
Note: You do not need to have all of these qualities to be eligible for this position.
Demonstrated excellent customer service experience
Experience working with Building maintenance work order system (opening, closing, tracking)
Data entry experience in Computerize Maintenance Management Systems (CMMS)
Demonstrated experience tracking information for building maintenance departments such as asset inventory, budget/financial, department's projects and tasks, energy use (electricity, water, gas, etc.), building life safety system inspection (fire alarm, fire suppression, etc.)
Experience with purchase orders. (creating, tracking, etc.)
Experience with maintaining managers' schedules and priorities and coordinating meeting logistics
Proficient with Microsoft Office Word, Excel and PowerPoint or similar software.
Experience with emergency action plan maintenance and development
Two years or more experience with building maintenance departments.
How to apply:
Complete the application fully.
Complete the questionnaire / supplemental questions.
After you submit your application please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
If you are a veteran, you may receive preference. Click here for more information about veterans’ preference . The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.
Good Information To Know:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 503-373-7301. Oregon Relay Service can be reached by calling 7-1-1.
Pre-employment Checks:
In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.
In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.
All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment.
All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.
Jun 21, 2022
Full time
Oregon Youth Authority (OYA) is looking to hire an Administrative Support to assist the Facilities Manager and Maintenance and Operations Supervisors in the ongoing operation of OYA's Physical Plant Operations (PPO) department. You will perform administrative support, research, analysis and evaluation in support of the PPO program.
Your role:
Establishes, monitors, documents and otherwise maintains controls necessary in carrying out lawful program activities.
Assist in the research, analysis and/or evaluation in support of specialized program activities.
Drafts a variety of correspondence, reports or other documents.
T akes minutes at meetings.
Organizes and maintains filing systems.
Makes travel arrangements.
Assists in preparation of Capital Projects Advisory Board reports, Legislative Session reports and drafting interagency agreements.
Assists in developing and implementing short- and long- term physical plant goals.
Prepares and tracks department performance measures.
Develops policies and procedures related to the maintenance and operation of OYA’s statewide facilities, monitors security inventories of equipment, tools and supplies.
Reviews work order requests via PPO’s computerized maintenance management system.
Tracks budget and project documents in regards to assigned PPO projects.
Gathers loss data, photographs and reports; evaluates information and prepares claims for DAS Risk Management which includes a thorough analysis of incidences.
Works with DAS Fleet Services and agency managers in the administration of the OYA motor vehicle fleet.
To request a copy of the position description, which includes all duties and working conditions, please email OYA HR Recruiter.
Additional Information:
Telecommute/Remote Work: This position is eligible for part-time (flexible) telecommute/remote work. This position is based at our Central Office in Salem, Oregon and may be required to come in to the MacLaren Youth Correctional Facility in Woodburn, OR on an as needed basis and/or to travel to facilities/field offices throughout the state.
Representation: This position is represented by the Service Employees International Union (SEIU/OPEU).
Relocation: Possible relocation assistance may be available.
This recruitment may be used to fill future vacancies.
ABOUT OYA
At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.
If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!
Please take a moment to watch this quick video about Oregon Youth Authority, our team and our culture bit.ly/work4OYA . For more information please visit www.oregon.gov/oya .
What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package , including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan .
Discover more about working in Oregon state government by clicking here .
What You Need To Qualify
two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
an equivalent combination of training and experience.
Note: One year of postsecondary education may be substituted for up to one year of the experience.
Special Requirements
Driver's License: Driving is an essential function of this position. A valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s).
DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA:
If you have these qualities, let us know! It’s how we will choose whom to move forward!
Note: You do not need to have all of these qualities to be eligible for this position.
Demonstrated excellent customer service experience
Experience working with Building maintenance work order system (opening, closing, tracking)
Data entry experience in Computerize Maintenance Management Systems (CMMS)
Demonstrated experience tracking information for building maintenance departments such as asset inventory, budget/financial, department's projects and tasks, energy use (electricity, water, gas, etc.), building life safety system inspection (fire alarm, fire suppression, etc.)
Experience with purchase orders. (creating, tracking, etc.)
Experience with maintaining managers' schedules and priorities and coordinating meeting logistics
Proficient with Microsoft Office Word, Excel and PowerPoint or similar software.
Experience with emergency action plan maintenance and development
Two years or more experience with building maintenance departments.
How to apply:
Complete the application fully.
Complete the questionnaire / supplemental questions.
After you submit your application please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
If you are a veteran, you may receive preference. Click here for more information about veterans’ preference . The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.
Good Information To Know:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.
We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.
Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 503-373-7301. Oregon Relay Service can be reached by calling 7-1-1.
Pre-employment Checks:
In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800 , a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.
In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.
All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment.
All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.
Equity and Inclusion Division is seeking administrative support with experience providing providing support to the managers and program staff as it relates to program research, specific logistics, health, safety and wellness and financial functions.
Do you have two or more years of experience providing administrative support for a project, program, or operation including duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations, then you should apply for these opportunities. (One year of postsecondary education may be substituted for one year of the required experience.) Apply now for one or more of these exciting positions!
Civil Rights Administrative Assistant - Position Description
Healthcare Interpreters Program Assistant - Positon Description
Health Equity Administrative Support Specialist - Positon Description (2 positions)
WHAT WE ARE LOOKING FOR:
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Strong organizational and time management skills.
Ability to work with frequent interruptions.
Strong computer skills in MS Word, Outlook, Excel, PowerPoint, and solid working knowledge of MS Windows XP.
Strong knowledge of data and document management processes.
Detail orientated with attention to accuracy and ability to grasp larger concepts.
Strong commitment to provide excellent, culturally competent service to internal and external customers.
Demonstrated commitment to equity, diversity, inclusion and cultural competency.
Final candidates will be tested for the necessary computer efficiency.
Demonstrated experience providing support to committees or councils.
Demonstrated experience providing support to grants and contracts management.
What's in it for you?
The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
Nearly unbeatable medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month, eligible to be used after 6 months of service
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
Continuous growth and development opportunities
Opportunities to serve your community and make an impact through meaningful work
A healthy work/life balance, including flexible schedules and hybrid work options for many positions
How to apply:
Complete the online application at oregonjobs.org using job number REQ-92433
Application Deadline: 04/06/2022
Mar 24, 2022
Full time
Equity and Inclusion Division is seeking administrative support with experience providing providing support to the managers and program staff as it relates to program research, specific logistics, health, safety and wellness and financial functions.
Do you have two or more years of experience providing administrative support for a project, program, or operation including duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations, then you should apply for these opportunities. (One year of postsecondary education may be substituted for one year of the required experience.) Apply now for one or more of these exciting positions!
Civil Rights Administrative Assistant - Position Description
Healthcare Interpreters Program Assistant - Positon Description
Health Equity Administrative Support Specialist - Positon Description (2 positions)
WHAT WE ARE LOOKING FOR:
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
Strong organizational and time management skills.
Ability to work with frequent interruptions.
Strong computer skills in MS Word, Outlook, Excel, PowerPoint, and solid working knowledge of MS Windows XP.
Strong knowledge of data and document management processes.
Detail orientated with attention to accuracy and ability to grasp larger concepts.
Strong commitment to provide excellent, culturally competent service to internal and external customers.
Demonstrated commitment to equity, diversity, inclusion and cultural competency.
Final candidates will be tested for the necessary computer efficiency.
Demonstrated experience providing support to committees or councils.
Demonstrated experience providing support to grants and contracts management.
What's in it for you?
The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
Nearly unbeatable medical, vision, and dental benefits
11 paid holidays
8 hours of vacation per month, eligible to be used after 6 months of service
8 hours of sick leave per month, eligible to be used as accrued
24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
Pension and retirement programs
Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
Continuous growth and development opportunities
Opportunities to serve your community and make an impact through meaningful work
A healthy work/life balance, including flexible schedules and hybrid work options for many positions
How to apply:
Complete the online application at oregonjobs.org using job number REQ-92433
Application Deadline: 04/06/2022
Resolution Project
420 Lexington Ave New Yok, NY 10170
Compensation: $24.50-$26.50/hr
Reporting To: Program Manager, Partnerships and Resources
Start Date: May 2022 (as soon as possible)
Work Environment : Hybrid (in NYC office at least 2 days per week)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Program Coordinator, Partnerships and Resources will join a high-performing team to help ensure Resolution’s achievement of key objectives to further Resolution’s mission. This is a new role working closely with the Program Manager, Partnerships and Resources to provide administrative support to Fellows accessing venture-related and professional resources, opportunities, and educational engagement. The Program Coordinator, Partnerships & Resources will be responsible for supporting the Resolution Innovation Hubs, a space for local entrepreneurs in communities where Resolution Fellows meet, collaborate, and partner with community members to build local innovation ecosystems. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The Program Coordinator, Partnerships and Resources will be part of a collaborative team in a role where they will be working closely with our inspiring Resolution Fellows, volunteers, and small, high-performing staff. We are currently hiring for three different Program Coordinators, each focused on different work streams within the Program Department and reporting to different managers. We hope to be able to onboard all three Program Coordinators around the same time, allowing for a shared experience during the introductory period in their new roles. All Program Coordinators should expect lots of hands-on work, learning opportunities, and daily interactions with other members of the incredible Resolution community.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Opportunities and Resources Support
Work with the Program team to disseminate information about available opportunities and resources to Fellows and track Fellow participation in SalesForce.
Help Fellows access information by updating and enhancing the Resolution Resource Portal website, working alongside the Program team.
Prepare and send weekly opportunities summary.
Assist the Program Manager with maintaining Facebook community and LinkedIn groups by posting opportunities and events, answering requests, and sharing resources.
Support the Senior Program Associate in onboarding Social Venture Challenge Winners by identifying Subject Matter Experts.
Draft Fellow recommendation letters.
Fellow Education Engagement
Schedule office hours (accessible online meetings with Subject Matter Experts) with corporate partners for Fellows alongside the Program Manager.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, and supporting logistics as needed.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Hub Engagement
Serve as a primary point of contact and support for Resolution Hub team members and Fellows for our partners in Rwanda, Kenya, and Singapore.
Engage with the Hub teams, including attending monthly Hub meetings, scheduling in-person and virtual events, sending reminders and notes, and supporting activities as needed.
Keep the Hub community members engaged by connecting and sharing resources, conversations, and events via WhatsApp and other relevant channels.
Support in content creation and management of the Resolution Hubs Instagram account to help build an online community.
Support the identification and launch of any new Resolution Hubs.
Work with Fellow leads to schedule and support speakers, panelists, partner attendees, and guests for in-person and virtual Hub events.
Use Canva to design Hub event promotional materials (training provided).
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management, including updating records in Salesforce, generating reports, updating the website, and handling tracking in all relevant documents.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Qualifications
At least one year of relevant work or strong internship experience.
Extremely organized with meticulous attention to detail and follow-through.
Ability to both work well independently and seek support and points of escalation when needed.
High level of professional and culturally-competent communication with good interpersonal skills to work closely with staff, volunteers, partners, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ ).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience in relationship management, especially with partners, volunteers, and/or constituents.
Familiarity/experience with Salesforce or other CRM (training available).
Experience in research, collecting data, and creating systems.
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, covered at 100% for the employee. Full-time staff also have access to generous paid time off and robust professional development opportunities. In addition, employees may opt into FSA, HSA, transit check, and other voluntary insurance policies.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Mar 18, 2022
Full time
Compensation: $24.50-$26.50/hr
Reporting To: Program Manager, Partnerships and Resources
Start Date: May 2022 (as soon as possible)
Work Environment : Hybrid (in NYC office at least 2 days per week)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Program Coordinator, Partnerships and Resources will join a high-performing team to help ensure Resolution’s achievement of key objectives to further Resolution’s mission. This is a new role working closely with the Program Manager, Partnerships and Resources to provide administrative support to Fellows accessing venture-related and professional resources, opportunities, and educational engagement. The Program Coordinator, Partnerships & Resources will be responsible for supporting the Resolution Innovation Hubs, a space for local entrepreneurs in communities where Resolution Fellows meet, collaborate, and partner with community members to build local innovation ecosystems. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The Program Coordinator, Partnerships and Resources will be part of a collaborative team in a role where they will be working closely with our inspiring Resolution Fellows, volunteers, and small, high-performing staff. We are currently hiring for three different Program Coordinators, each focused on different work streams within the Program Department and reporting to different managers. We hope to be able to onboard all three Program Coordinators around the same time, allowing for a shared experience during the introductory period in their new roles. All Program Coordinators should expect lots of hands-on work, learning opportunities, and daily interactions with other members of the incredible Resolution community.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Opportunities and Resources Support
Work with the Program team to disseminate information about available opportunities and resources to Fellows and track Fellow participation in SalesForce.
Help Fellows access information by updating and enhancing the Resolution Resource Portal website, working alongside the Program team.
Prepare and send weekly opportunities summary.
Assist the Program Manager with maintaining Facebook community and LinkedIn groups by posting opportunities and events, answering requests, and sharing resources.
Support the Senior Program Associate in onboarding Social Venture Challenge Winners by identifying Subject Matter Experts.
Draft Fellow recommendation letters.
Fellow Education Engagement
Schedule office hours (accessible online meetings with Subject Matter Experts) with corporate partners for Fellows alongside the Program Manager.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, and supporting logistics as needed.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Hub Engagement
Serve as a primary point of contact and support for Resolution Hub team members and Fellows for our partners in Rwanda, Kenya, and Singapore.
Engage with the Hub teams, including attending monthly Hub meetings, scheduling in-person and virtual events, sending reminders and notes, and supporting activities as needed.
Keep the Hub community members engaged by connecting and sharing resources, conversations, and events via WhatsApp and other relevant channels.
Support in content creation and management of the Resolution Hubs Instagram account to help build an online community.
Support the identification and launch of any new Resolution Hubs.
Work with Fellow leads to schedule and support speakers, panelists, partner attendees, and guests for in-person and virtual Hub events.
Use Canva to design Hub event promotional materials (training provided).
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management, including updating records in Salesforce, generating reports, updating the website, and handling tracking in all relevant documents.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Qualifications
At least one year of relevant work or strong internship experience.
Extremely organized with meticulous attention to detail and follow-through.
Ability to both work well independently and seek support and points of escalation when needed.
High level of professional and culturally-competent communication with good interpersonal skills to work closely with staff, volunteers, partners, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ ).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience in relationship management, especially with partners, volunteers, and/or constituents.
Familiarity/experience with Salesforce or other CRM (training available).
Experience in research, collecting data, and creating systems.
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, covered at 100% for the employee. Full-time staff also have access to generous paid time off and robust professional development opportunities. In addition, employees may opt into FSA, HSA, transit check, and other voluntary insurance policies.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Resolution Project
420 Lexington Ave New York, NY 10170
Compensation: $24.50-$26.50/hr
Reporting To: Program Manager, Fellow Experience
Start Date: May 2022 (as soon as possible)
Work Environment: Hybrid (in NYC office at least 2 days per week)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Program Coordinator, Fellowship Support is the external marketing name for our internal role, Program Coordinator, Fellow Experience. The Program Coordinator, Fellow Experience will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle. This role focuses on working alongside the Program Manager, Fellow Experience to enhance the Fellowship experience through administrative support for community-building initiatives and relationship management. This Program Coordinator will also be responsible for supporting Resolution’s Fellow Council, a group of dedicated Fellows who act as sounding boards for the organization regarding all things related to the Fellowship.
The Program Coordinator, Fellow Experience will be part of a collaborative team in a role where they will be working closely with our inspiring Resolution Fellows, volunteers, and small, high-performing staff. We are currently hiring for three different Program Coordinators, all focused on different work streams within the Program Department and reporting to different managers. We hope to be able to onboard all three Program Coordinators around the same time, allowing for a shared experience during the introductory period in their new roles. All Program Coordinators should expect lots of hands-on work, learning opportunities, and daily interactions with other members of the incredible Resolution community.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Work with the Program Manager, Fellow Experience to support Fellows through the review of monthly and semi-annual reports, problem-solving, and frequent follow-up.
Update and enhance the Resolution Resource Portal website, working alongside the Program team, to help Fellows access information.
Coordinate the initial introductions between Fellows and their volunteer mentors, who we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship.
Community Engagement
Coordinate logistics for monthly Fellow Council meetings including setting up meetings, sending reminders, and taking meeting minutes as needed.
Support Fellow Council Members to organize and launch community-building initiatives.
Engage with the Fellow community, including organizing in-person and virtual events focused on community engagement, sending reminders and notes, and supporting logistics as needed.
Coordinate virtual Social Venture Challenge Awards and Celebrations alongside the Program Manager, Fellow Experience.
Help schedule and support speakers, panelists, partner attendees, Fellows, and guests for various in-person and virtual events.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Assist the Director of Finance with the distribution and management of Fellow grants.
Work with the Program team to ensure effective data management, primarily using Salesforce.
Assist with generating reports, updating the website, and handling tracking in all relevant documents.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Qualifications
At least one year of relevant work or strong internship experience.
Extremely organized with meticulous attention to detail and follow through.
Ability to both work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ ).
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Enthusiasm for community building initiatives.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, covered at 100% for the employee. Full time staff also have access to generous paid time off and robust professional development opportunities. In addition, employees may opt into FSA, HSA, transit check, and other voluntary insurance policies.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Mar 18, 2022
Full time
Compensation: $24.50-$26.50/hr
Reporting To: Program Manager, Fellow Experience
Start Date: May 2022 (as soon as possible)
Work Environment: Hybrid (in NYC office at least 2 days per week)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Program Coordinator, Fellowship Support is the external marketing name for our internal role, Program Coordinator, Fellow Experience. The Program Coordinator, Fellow Experience will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle. This role focuses on working alongside the Program Manager, Fellow Experience to enhance the Fellowship experience through administrative support for community-building initiatives and relationship management. This Program Coordinator will also be responsible for supporting Resolution’s Fellow Council, a group of dedicated Fellows who act as sounding boards for the organization regarding all things related to the Fellowship.
The Program Coordinator, Fellow Experience will be part of a collaborative team in a role where they will be working closely with our inspiring Resolution Fellows, volunteers, and small, high-performing staff. We are currently hiring for three different Program Coordinators, all focused on different work streams within the Program Department and reporting to different managers. We hope to be able to onboard all three Program Coordinators around the same time, allowing for a shared experience during the introductory period in their new roles. All Program Coordinators should expect lots of hands-on work, learning opportunities, and daily interactions with other members of the incredible Resolution community.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Work with the Program Manager, Fellow Experience to support Fellows through the review of monthly and semi-annual reports, problem-solving, and frequent follow-up.
Update and enhance the Resolution Resource Portal website, working alongside the Program team, to help Fellows access information.
Coordinate the initial introductions between Fellows and their volunteer mentors, who we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship.
Community Engagement
Coordinate logistics for monthly Fellow Council meetings including setting up meetings, sending reminders, and taking meeting minutes as needed.
Support Fellow Council Members to organize and launch community-building initiatives.
Engage with the Fellow community, including organizing in-person and virtual events focused on community engagement, sending reminders and notes, and supporting logistics as needed.
Coordinate virtual Social Venture Challenge Awards and Celebrations alongside the Program Manager, Fellow Experience.
Help schedule and support speakers, panelists, partner attendees, Fellows, and guests for various in-person and virtual events.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Assist the Director of Finance with the distribution and management of Fellow grants.
Work with the Program team to ensure effective data management, primarily using Salesforce.
Assist with generating reports, updating the website, and handling tracking in all relevant documents.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Qualifications
At least one year of relevant work or strong internship experience.
Extremely organized with meticulous attention to detail and follow through.
Ability to both work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ ).
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Enthusiasm for community building initiatives.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, covered at 100% for the employee. Full time staff also have access to generous paid time off and robust professional development opportunities. In addition, employees may opt into FSA, HSA, transit check, and other voluntary insurance policies.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Resolution Project
420 Lexington Ave New York, NY 10170
Compensation: $24.50-$26.50/hr
Reporting To: Program Manager, Guide Program
Start Date: May 2022 (as soon as possible)
Work Environment : Hybrid (in NYC office at least 2 days per week)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Program Coordinator, Volunteer Program is the external marketing name for our internal role, Program Coordinator, Guide Program. The Program Coordinator, Guide Program will join a high-performing team to help ensure Resolution’s achievement of key objectives, with specific duties related to the successful management of the Resolution Guide Program. This is a new role working closely with the Program Manager, Guide Program actively recruit, onboard and manage virtual volunteers called Resolution Guides. Guides support Resolution Fellows throughout the implementation of their social ventures and provide professional and personal support to the Fellows they work with. This role will also provide the opportunity for the Program Coordinator, Guide Program to lead in communication strategies to build Guide community and support volunteer engagement initiatives to recognize volunteers for their contributions to supporting Resolution Fellows and our mission.
The Program Coordinator, Guide Program will be part of a collaborative team in a role where they will be working closely with our inspiring Resolution Fellows, volunteers, and small, high-performing staff. We are currently hiring for three different Program Coordinators, all focused on different work streams within the Program Department and reporting to different managers. We hope to be able to onboard all three Program Coordinators around the same time, allowing for a shared experience during the introductory period in their new roles. All Program Coordinators should expect lots of hands-on work, learning opportunities, and daily interactions with other members of the incredible Resolution community.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Guide Recruitment and Onboarding
Actively recruit volunteer candidates who are interested in the Guide role.
Develop marketing content and update volunteer postings to promote the Guide Program, working alongside the Program Manager and Assistant Director of Communications.
Screen and process new Guide applications for review by the Program Manager.
Schedule Guide interviews and training calls.
Update and maintain records to ensure a smooth process for matching Guides with Fellow teams.
Coordinate the introduction of Resolution Guides to Fellow teams in collaboration with other Program staff.
Volunteer Engagement
Engage with the Guide community through organizing occasional in-person and virtual events focused on community engagement, sending reminders and notes, and supporting logistics as needed.
Assist the Program Manager, Guide Program with developing strategies to recognize volunteer contributions.
Maintain the Guide community Facebook and LinkedIn groups by adding members and posting engaging content.
Guide Administrative Support
Schedule and send Monthly Guide Report reminders in Salesforce.
Assist the Program Manager with supporting Guide Leaders (volunteer leaders who provide support to Resolution Guides)by helping with tracking, scheduling, and attending meetings.
Update and maintain volunteer records in Salesforce and other volunteer management systems.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management, including updating records in Salesforce, generating reports, updating the website, and handling tracking in all relevant documents.
Help schedule and support speakers, panelists, partner attendees, Guides, and guests for various in-person and virtual events.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Qualifications
At least one year of relevant work or strong internship experience.
Extremely organized with meticulous attention to detail and follow through.
Ability to both work well independently and seek support and points of escalation when needed.
High level of professional written and verbal communication with good interpersonal skills to work closely with volunteers, staff, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ ).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience recruiting and/or managing volunteers.
Experience with social media and/or community organizing.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, covered at 100% for the employee. Full time staff also have access to generous paid time off and robust professional development opportunities. In addition, employees may opt into FSA, HSA, transit check, and other voluntary insurance policies.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.
Mar 18, 2022
Full time
Compensation: $24.50-$26.50/hr
Reporting To: Program Manager, Guide Program
Start Date: May 2022 (as soon as possible)
Work Environment : Hybrid (in NYC office at least 2 days per week)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 500 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position summary
The Program Coordinator, Volunteer Program is the external marketing name for our internal role, Program Coordinator, Guide Program. The Program Coordinator, Guide Program will join a high-performing team to help ensure Resolution’s achievement of key objectives, with specific duties related to the successful management of the Resolution Guide Program. This is a new role working closely with the Program Manager, Guide Program actively recruit, onboard and manage virtual volunteers called Resolution Guides. Guides support Resolution Fellows throughout the implementation of their social ventures and provide professional and personal support to the Fellows they work with. This role will also provide the opportunity for the Program Coordinator, Guide Program to lead in communication strategies to build Guide community and support volunteer engagement initiatives to recognize volunteers for their contributions to supporting Resolution Fellows and our mission.
The Program Coordinator, Guide Program will be part of a collaborative team in a role where they will be working closely with our inspiring Resolution Fellows, volunteers, and small, high-performing staff. We are currently hiring for three different Program Coordinators, all focused on different work streams within the Program Department and reporting to different managers. We hope to be able to onboard all three Program Coordinators around the same time, allowing for a shared experience during the introductory period in their new roles. All Program Coordinators should expect lots of hands-on work, learning opportunities, and daily interactions with other members of the incredible Resolution community.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Guide Recruitment and Onboarding
Actively recruit volunteer candidates who are interested in the Guide role.
Develop marketing content and update volunteer postings to promote the Guide Program, working alongside the Program Manager and Assistant Director of Communications.
Screen and process new Guide applications for review by the Program Manager.
Schedule Guide interviews and training calls.
Update and maintain records to ensure a smooth process for matching Guides with Fellow teams.
Coordinate the introduction of Resolution Guides to Fellow teams in collaboration with other Program staff.
Volunteer Engagement
Engage with the Guide community through organizing occasional in-person and virtual events focused on community engagement, sending reminders and notes, and supporting logistics as needed.
Assist the Program Manager, Guide Program with developing strategies to recognize volunteer contributions.
Maintain the Guide community Facebook and LinkedIn groups by adding members and posting engaging content.
Guide Administrative Support
Schedule and send Monthly Guide Report reminders in Salesforce.
Assist the Program Manager with supporting Guide Leaders (volunteer leaders who provide support to Resolution Guides)by helping with tracking, scheduling, and attending meetings.
Update and maintain volunteer records in Salesforce and other volunteer management systems.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management, including updating records in Salesforce, generating reports, updating the website, and handling tracking in all relevant documents.
Help schedule and support speakers, panelists, partner attendees, Guides, and guests for various in-person and virtual events.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Qualifications
At least one year of relevant work or strong internship experience.
Extremely organized with meticulous attention to detail and follow through.
Ability to both work well independently and seek support and points of escalation when needed.
High level of professional written and verbal communication with good interpersonal skills to work closely with volunteers, staff, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ ).
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience recruiting and/or managing volunteers.
Experience with social media and/or community organizing.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, covered at 100% for the employee. Full time staff also have access to generous paid time off and robust professional development opportunities. In addition, employees may opt into FSA, HSA, transit check, and other voluntary insurance policies.
Resolution is an equal opportunity employer. The organization does not engage in and prohibits discrimination in employment opportunities or practices on the basis of race or ethnicity, color, national origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, marital or partnership status, veteran status, military service status, or any other characteristic protected by state, local or federal law.