Grants Administrator

  • City of Sparks
  • Sparks, NV
  • Apr 27, 2022
Full time Government Other

Job Description

Are you looking for a meaningful career that has a positive impact on the community? If you answered yes, come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan. People who come to Sparks stay in Sparks. Apply here to start the process.

 Application Tips:

  • Fill out the online application completely
  • The “Qualifications” section below is your cheat sheet to understand what the recruiter is looking for on your application, use this to your advantage
  • One step is eliminated for you! Do not attach resumes or cover letters. The City of Sparks is not collecting or reviewing these items with the application

**NEW** Don't forget to enable TEXT messaging in your application before you hit submit!  This feature will allow the recruiter to send you reminders or updates as you move along in the recruitment process. If you have any questions, please email hrstaff@cityofsparks.us 

This position is open to all interested persons meeting the minimum qualifications.  Individuals are encouraged to apply immediately.  Hiring may occur early in the recruiting process.  The posting may close without notice when a sufficient number of applications are received and/or a hiring decision has been made.  The City of Sparks is an Equal Opportunity Employer. 

Interested applicants must attach a writing sample to their application. In addition, all applicants must answer the questions attached to the job posting in order to be considered for an interview.

DESCRIPTION

Under administrative direction, plans, organizes and manages the City’s grant and fund development program, including identifying strategic funding needs and potential federal, state, local and private funding sources.

DISTINGUISHING CHARACTERISTICS

Maximize use of federal and state grant funding opportunities through effective coordination of activities between City departments and shared use of existing in-house resources; and seek creative ways to supplement public funds and support organizational goals through donations and endowments.

QUALIFICATIONS

Applicants must possess the following minimum qualifications to continue in the recruitment process:

Education and Experience 

A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, industrial relations, or a related field. AND Two years of progressively responsible experience in state and/or local government relations AND/OR two years of grant development or foundation management experience.

Licenses and Certificates:

Must possess within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license.

EXAMPLE OF ESSENTIAL DUTIES

Assume management responsibility for the administration of federal and state grants. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.

Develop and implement long range and short-term City-wide grant and fund development plans that align with and support goals, objectives, and priorities. Identify and respond to sensitive community, organizational, and City Council issues, concerns, and needs. Oversee and participate in the management of comprehensive federal and state grant funded projects. Oversee administration of various federal, state, and local grant funds. Prepare clear and concise reports, professional correspondence, and presentations. Handle multiple demands and priorities simultaneously. Interpret and apply federal, state, and local policies, laws, and regulations.

Develop and implement programs for grant administration including group participation, meetings with City Council and committees, and various other functions. Effectively represent the City’s objectives, policies, and procedures. Analyze and define problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.

Plan, direct, coordinate, and review the work plan of staff responsible for implementing approved projects under various funding sources; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.

Provide central coordination and serve as a clearinghouse for grant and fund development activities, including researching and maintaining current information on available federal, state, local and private funding sources, and their respective compliance requirements; conceptualize linkages between available funding sources and City operations; and regularly communicate this information to operating departments. 

Monitor adherence to federal, state, and local laws, regulations, and policies in the implementation of programs by City departments and sub-recipients; implement corrective actions when necessary. Maintain Citywide project tracking systems to ensure the timely preparation of grant applications and department implementation of grant requirements.

Work with departments to promote shared use of existing in-house resources and provide technical guidance, assistance, and training to City departments in the development of applications and administration of grant funded programs. Collaborate with staff to identify opportunities to support mutually beneficial activities and programs. 

Seek charitable contributions, plan and coordinate community fund raising activities, and work with people in the community to generate donations and funding support. Develop a reliable network of bank trust officers, attorneys, and other financial advisors to assist in the administration of and create awareness of the City’s various foundations.

Serve as staff on a variety of boards, commissions, and committees; represent the City’s interests in meetings with citizens, sub-recipients, and others; prepare and present staff reports and other necessary correspondence. Represent the City at meetings with community representatives and non-profit agencies seeking grants and provide training and technical assistance to agency representatives in preparing grant applications.

Provide responsible staff assistance to the City Manager’s office, the City Council, and external parties to allow informed decisions and actions related to community and economic development funding and programs; make presentations to elected officials, appointed bodies, and others regarding program models and service needs.

Respond to inquiries from City departments, private citizens, and others; negotiate and resolve sensitive and controversial issues. Prepare and present staff reports to the City Council regarding grant activities; compile year end reports summarizing City-wide grant activities and accomplishments. Deal constructively with conflict and develop consensus. Make effective presentations to the City Council, top management, and/or public groups. Respond to requests and inquiries from the general public. Work in a team-based environment to achieve common goals. Coordinate multiple projects and complex tasks simultaneously. Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Perform other duties which may be assigned. 

Knowledge, Skills and Abilities:

  • Principles and practices of municipal budget preparation and administration
  • Principles of fund-raising processes and procedures
  • Principles and practices of public administration including the organization, functions, and problems of municipal government
  • Principles and practices of program development and administration
  • Principles and applications of critical thinking and analysis
  • Operational characteristics, services, and activities of a Community Reinvestment program including federally funded community resources programs
  • Operations, services, and activities of a municipality
  • General accounting procedures, principles, and practices
  • Current social, political, and economic trends and operating problems of municipal government
  • Community planning theory, principals, practices, and trends
  • Constructions processes and financing
  • Grants management and pertinent federal, state, and local laws and regulations
  • Program planning, management, and evaluation
  • Methods and techniques of research, statistical analysis, and report presentations
  • Advanced principles of business letter writing and report preparation
  • Speech writing principles and techniques
  • Pertinent federal, state, and local laws, codes and, regulations
  • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases

Physical Demands:

Work is performed primarily in a standard office setting with some travel from site to site to attend meetings, irregular work hours in the performance of duties in emergency situations and extensive public contact. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

SUPPLEMENTAL JOB INFORMATION

  • This position is Exempt under FLSA guidelines
  • This position is at-will and exempt from the Regulations of the Civil Service Commission 
  • This position reports to the assigned Assistant City Manager 
  • Supervision exercised: May direct the work of support staff on a project basis
  • May be required to work during emergency circumstances or inclement weather conditions
  • May be required to pass a pre-placement drug screen and background investigation

You are required to submit any required documents as requested above, at time of application for further consideration. Failure to submit the required and/or requested information may result in rejection of your application. 


Recruitment Communication:

Human Resources will be contacting you at various stages of the recruitment process via email, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.

Reasonable Accommodation:

Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.

Disclaimer:

The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.

Occupations

Other

URL

https://www.cityofsparks.us/your_government/departments/human_resources/job_opportunities/index.php

Salary

$29.86 - $44.79 per hour