Accounting and Donor Services Specialist

The Accounting Associate is responsible for all day-to-day activities related to fundraising contributions processing including data entry, acknowledgement letter generation, ongoing database maintenance, and report preparation, as well as assisting with the AIDS Foundation Chicago’s (AFC’s) and the Center for Housing and Health’s (CHH’s) accounts payable and check processing.

The salary range for this role is $40,000 to $45,000.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Review and verify invoices and check requests
• Sort, code and analyze invoices for payment
• Enter invoices into system
• Reconcile processed work by verifying entries and comparing system reports to balances
• Prepare and perform check runs
• Manage A/P documents by scanning and filing
• Process fundraising contributions daily including the accurate download and receipt of online event registrations and donations through Facebook, Classy, Salesforce, Omatic, and Raiser’s Edge
• Supervise the work of temporary data entry staff as needed
• Act as liaison between Development and Finance Departments regarding gift entries, including problem identification and resolution, and other related items
• Responsible for Raiser’s Edge database maintenance, including, but not limited to mass and individual address updates, salutations, constituent codes, merging duplicate records and mass data deduplication, and other related items
• Work closely with colleagues in Development to ensure proper coding of direct mail, event, corporate, foundation and individual donations
• Maintain donation and gift entry records, including Gift Batch reports, check copies, and all other related materials
• Pull reports and lists from Raiser’s Edge as needed
• Manage the matching gift process which includes maintaining records of pending matching gifts, processing requests and recording donations;
• Prepare donor acknowledgement letters for all gifts and fulfill all “in honor of” and “in memory of 'requests
• Prepare and deliver bank deposits, assuring that deposits are made at least weekly
• Process “special” fundraising contributions like Friends of the Foundation, Electronic Funds Transfer and recurring gifts
• Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, World of Chocolate and others
• Develop best practices between our existing systems (Raiser’s Edge & Salesforce via the Omatic Connector)
• Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES

None

EXPERIENCE AND EDUCATION

Minimum Qualifications

• One or more years’ experience in accounts payable
• One or more years’ experience with general accounting procedures and data entry
• One or more years’ experience with intermediate Excel

Preferred Qualifications

• Bachelor’s Degree in Accounting
• 1 or more years’ experience with Blackbaud’s Raiser’s Edge & Financial Edge

KNOWLEDGE, SKILLS, AND ABILITIES

• Accountability: The ability to hold self and others accountable for rules and responsibilities, to own results, to refrain from blaming others and making excuses when errors or problems occur, and to not take credit for the ideas and work of others
• Active Listening: The ability to understand key pieces of information, separating relevant from irrelevant information. This includes the ability to give full attention to what other people are saying, take time to understand the points being made, ask questions as appropriate, and not interrupt at inappropriate times
• Attention to Detail: The ability to attend to and verify the accuracy and completeness of detailed information in paper documents or electronically (i.e., charges, data, due dates)
• Computer Use: The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications) to input, access, modify, or output information or to execute programs or analysis
• Mathematical Skills: The ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
• Stress Tolerance: The ability to work productively and effectively when faced with stressful work situations and time constraints. This includes the ability to maintain patience and effective interactions with others under stressful working conditions, and to maintain a calm, controlled, and professional manner when facing high pressure and demanding situations
• Time Management: The ability to manage time so that the priority of activities determines the timing and amount of attention received. This includes prioritizing, coordinating, and organizing tasks to maximize productivity, and maintaining focus on short- and long- term goals while dealing with distractions and interruptions

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

None

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.

https://aids-foundation-chicago.breezy.hr/p/909a69d5b220