ABOUT THE COLLEGE PROGRAM COORDINATOR, BUDGETING ROLE
The College Program Coordinator, Budgeting will manage a caseload of approximately 150 college students and support with the financial components of earning a college degree. College Program Coordinator, Budgeting works with students to choose an affordable college, set and maintain budgets, manage the CAP scholarship, complete financial aid forms, and graduate with minimal debt.
SALARY & BENEFITS
We are proud to offer an above market total rewards package to our employees in line with our guiding principles of promoting transparency and equity, rewarding expertise and performance, and championing professional wellness.
This is a full-time, exempt role, and will be eligible to receive:
A competitive base salary range of $63,750-$86,250 based on requisite work experience and performance during the interview process. In line with our commitment to equity, fairness, and transparency, we have adopted a no salary negotiation policy.
51 total days off per fiscal year (a combination of company-paid holidays, vacation, sick, and personal time)
100% employer paid medical (Kaiser HMO Platinum), vision, and dental benefits for the full-time staff member and a spouse/domestic partner or dependent child(ren).
Lunch on in-person days (5x a month) and free access to Grubhub+, 3% retirement match, a $750 HRA account to help fund mental health benefits, FSA for medical and childcare expenses, and an annual professional development stipend
A hybrid work environment where staff work from the office on five (5) common days a month with flexibility to work remotely otherwise. We provide a monthly wi-fi reimbursement and a home set-up stipend to set staff up to successfully work remotely.
RESPONSIBILITIES
The College Program Coordinator, Budgeting primary responsibilities include but are not limited to:
Direct Service (30%)
Support Wave-Makers through federal, state, and institutional financial aid application and renewal processes, paying attention to critical deadlines
Work with Wave-Makers to identify and overcome financial obstacles that prevent them from succeeding
Advise Wave-Makers on financial aid and CAP scholarship policies and guidelines, budgeting skills, and loan and repayment options
Provide financial aid and literacy advising to Wave-Makers and their families through presentations, workshops, seminars, group working sessions, and one-on-one meetings
Work collaboratively with Making Waves Foundation staff to ensure that Wave-Makers receive excellent financial services
Administrative Responsibilities (50%)
Maintain detailed and accurate records in the program team's Salesforce database, including Wave-Maker communication, task completion, budgets, scholarship payments, and financial aid
Process scholarship payment requests and petitions in accordance with policies and guidelines
Utilize Salesforce reports and list views to measure progress against goals and inform Wave-Maker outreach
Program and Organizational Support (20%)
Advance, lead, or develop programming in the following areas:
Financial literacy workshops and newsletters
Curriculum development
Complete projects and support team members as needed
Attend Making Waves Foundation and Making Waves Academy events as assigned
Actively Engage in Continuous Improvement and Organization Processes
Prioritize Professional Growth: Research, schedule, and participate in professional development opportunities in service of their professional growth and impact on the organization
Participate in organization-wide systems, processes, and rituals (e.g., annual and quarterly goal setting, employee engagement surveys, All Hands); commit to providing feedback to improve our work in the future
Additional duties and responsibilities as needed
KEY EXPERIENCE, QUALIFICATIONS AND SKILLS
REQUIRED
Bachelor’s degree
2-4 years of related work experience in financial aid, scholarships, and/or financial literacy
Ability to manage multiple key priorities and tasks in a fast-paced, mission-driven environment
Excellent analytical thinking, detail orientation, and integrity
Experience delivering effective presentations
Strong computer and database skills, with Salesforce experience a plus
A demonstrated commitment to our vision and Core Values
A deep commitment to Diversity, Equity, and Inclusion
Ability to work occasional evenings and weekends for Program team events, as needed
Occasional local travel required
PREFERRED
Fluency in Spanish a plus
CORE COMPETENCIES FOR THIS ROLE
Collaboration: It is key to work with each other in order to create successful programming for our Wave Makers.
Solutions Orientation: When engaging with teammates and/or facilitating and participating in discussions, uses solutions-oriented thinking and focuses on arriving at outcomes.
Developing Strategies: Makes connections between a range of data, information, or ideas and creates actionable strategies or solutions.
Diversity, Equity, & Inclusion: Values the diverse backgrounds and perspectives of others by seeking their input and fostering open dialogue.
Influencing Others to Achieve Outcomes: Listens and is flexible in approach and communicating with others, using a range of influencing strategies to cultivate support and to inspire action.
Responsibility: Operating, planning, & executing as well as, abide by organizational policies.
Abide by Organizational Policies: Demonstrate through actions and compliance a thorough understanding of organizational policies.
Making Waves Foundation is requiring all staff members who work on-site to be fully vaccinated against COVID-19, as defined by the CDC. Accommodation or exceptions can be requested for medical or religious reasons.
Making Waves Foundation strives to build a staff that reflects the cultural diversity of the communities that we partner with. Making Waves Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We strongly encourage BIPOC-identifying individuals to apply.
Feb 22, 2023
Full time
ABOUT THE COLLEGE PROGRAM COORDINATOR, BUDGETING ROLE
The College Program Coordinator, Budgeting will manage a caseload of approximately 150 college students and support with the financial components of earning a college degree. College Program Coordinator, Budgeting works with students to choose an affordable college, set and maintain budgets, manage the CAP scholarship, complete financial aid forms, and graduate with minimal debt.
SALARY & BENEFITS
We are proud to offer an above market total rewards package to our employees in line with our guiding principles of promoting transparency and equity, rewarding expertise and performance, and championing professional wellness.
This is a full-time, exempt role, and will be eligible to receive:
A competitive base salary range of $63,750-$86,250 based on requisite work experience and performance during the interview process. In line with our commitment to equity, fairness, and transparency, we have adopted a no salary negotiation policy.
51 total days off per fiscal year (a combination of company-paid holidays, vacation, sick, and personal time)
100% employer paid medical (Kaiser HMO Platinum), vision, and dental benefits for the full-time staff member and a spouse/domestic partner or dependent child(ren).
Lunch on in-person days (5x a month) and free access to Grubhub+, 3% retirement match, a $750 HRA account to help fund mental health benefits, FSA for medical and childcare expenses, and an annual professional development stipend
A hybrid work environment where staff work from the office on five (5) common days a month with flexibility to work remotely otherwise. We provide a monthly wi-fi reimbursement and a home set-up stipend to set staff up to successfully work remotely.
RESPONSIBILITIES
The College Program Coordinator, Budgeting primary responsibilities include but are not limited to:
Direct Service (30%)
Support Wave-Makers through federal, state, and institutional financial aid application and renewal processes, paying attention to critical deadlines
Work with Wave-Makers to identify and overcome financial obstacles that prevent them from succeeding
Advise Wave-Makers on financial aid and CAP scholarship policies and guidelines, budgeting skills, and loan and repayment options
Provide financial aid and literacy advising to Wave-Makers and their families through presentations, workshops, seminars, group working sessions, and one-on-one meetings
Work collaboratively with Making Waves Foundation staff to ensure that Wave-Makers receive excellent financial services
Administrative Responsibilities (50%)
Maintain detailed and accurate records in the program team's Salesforce database, including Wave-Maker communication, task completion, budgets, scholarship payments, and financial aid
Process scholarship payment requests and petitions in accordance with policies and guidelines
Utilize Salesforce reports and list views to measure progress against goals and inform Wave-Maker outreach
Program and Organizational Support (20%)
Advance, lead, or develop programming in the following areas:
Financial literacy workshops and newsletters
Curriculum development
Complete projects and support team members as needed
Attend Making Waves Foundation and Making Waves Academy events as assigned
Actively Engage in Continuous Improvement and Organization Processes
Prioritize Professional Growth: Research, schedule, and participate in professional development opportunities in service of their professional growth and impact on the organization
Participate in organization-wide systems, processes, and rituals (e.g., annual and quarterly goal setting, employee engagement surveys, All Hands); commit to providing feedback to improve our work in the future
Additional duties and responsibilities as needed
KEY EXPERIENCE, QUALIFICATIONS AND SKILLS
REQUIRED
Bachelor’s degree
2-4 years of related work experience in financial aid, scholarships, and/or financial literacy
Ability to manage multiple key priorities and tasks in a fast-paced, mission-driven environment
Excellent analytical thinking, detail orientation, and integrity
Experience delivering effective presentations
Strong computer and database skills, with Salesforce experience a plus
A demonstrated commitment to our vision and Core Values
A deep commitment to Diversity, Equity, and Inclusion
Ability to work occasional evenings and weekends for Program team events, as needed
Occasional local travel required
PREFERRED
Fluency in Spanish a plus
CORE COMPETENCIES FOR THIS ROLE
Collaboration: It is key to work with each other in order to create successful programming for our Wave Makers.
Solutions Orientation: When engaging with teammates and/or facilitating and participating in discussions, uses solutions-oriented thinking and focuses on arriving at outcomes.
Developing Strategies: Makes connections between a range of data, information, or ideas and creates actionable strategies or solutions.
Diversity, Equity, & Inclusion: Values the diverse backgrounds and perspectives of others by seeking their input and fostering open dialogue.
Influencing Others to Achieve Outcomes: Listens and is flexible in approach and communicating with others, using a range of influencing strategies to cultivate support and to inspire action.
Responsibility: Operating, planning, & executing as well as, abide by organizational policies.
Abide by Organizational Policies: Demonstrate through actions and compliance a thorough understanding of organizational policies.
Making Waves Foundation is requiring all staff members who work on-site to be fully vaccinated against COVID-19, as defined by the CDC. Accommodation or exceptions can be requested for medical or religious reasons.
Making Waves Foundation strives to build a staff that reflects the cultural diversity of the communities that we partner with. Making Waves Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We strongly encourage BIPOC-identifying individuals to apply.
Job Summary
The Transition Specialist works with students enrolled in English Language Learning (ELL), Adult Basic Education (ABE), High School Completion (HSC), and Integrated Education and Training (IET) classes in the Adult Education and Literacy (AEL) program at the Hawkeye Community College Van G. Miller Adult Learning Center to aid them in the successful transition to post-secondary education or training. This position addresses barriers to college entrance, persistence, and completion.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Meets one-on-one with students to discuss academic goals and options.
Coordinates transition to college events for AEL students.
Completes and discusses career interest inventories.
Connects students with FAFSA help, assists students to fill out college admission paperwork, and connects students with admissions and financial aid departments.
Organizes regular college campus tours for HSC/ELL students.
Collaborates with admissions and financial aid departments and EOC at UNI-CUE to offer presentations to HSC and ELL students at all campus sites.
Stays current on program requirements and new initiatives such as IET, GAP, and PACE.
Knows the HSC/ELL student body well enough to be able to provide the intensive assistance necessary for successful transition to post-secondary education and training.
Promotes college scholarships to HSC/ELL students who are transitioning to post-secondary, assists with applications as necessary, and assists with departmental duties regarding these scholarships.
Provides support service/retention effort/college completion initiative for college credit students who were HSC/ELL students.
Maintains communication with the HSC/ELL teachers and administrative staff.
Collaborates with staff and teachers to implement orientation for HSC/ELL students.
Serves on planning committees for HSC/ELL completion and graduation ceremonies.
Maintains necessary records and prepares statistical reports as required.
Selects and orders any necessary instructional or college promotional materials and serves as a resource person for HSC/ELL staff.
Provides professional development on transition to college for HSC/ELL staff.
Serves as a positive voice to community groups about HSC/ELL students.
Attends meetings with community and college groups, and the Iowa Department of Education as needed.
Serves on committees and advisory boards as needed, especially those pertaining to college enrollment, retention, and completion.
Performs other related duties as assigned.
Minimum Qualifications
Bachelor’s degree in Education, Communications, Social Sciences, Business, or related field.
Valid driver’s license and ability to obtain chauffeur’s license.
Demonstrated ability to exercise professional judgement.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work collaboratively with staff from multiple departments.
Demonstrated high proficiency using all Google Suite and Microsoft programs.
Demonstrated ability to work with and provide customer service for diverse populations (staff, students, partners, and general public).
Demonstrated ability to work a flexible schedule to include evenings.
Demonstrated ability to work year-round in this 12-month position.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable and including learning and working environment.
Preferred Qualifications
Master’s Degree.
Experience working with AEL, ELL, HSC, ABE, and/or IET students.
Experience assisting students with the transition process to post-secondary education or training.
Experience working with first-generation college students.
Experience in college admissions or recruitment departments.
Community College coursework or work experience.
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During the course of the day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Full time, exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with a minimum of 1 being a current/previous supervisor and a cover letter that briefly addresses:
Your education and work experience that would enable you to perform the job responsibilities of this position.
Your experience using various computer applications, student databases, and career exploration sites. Include experience with Google Applications.
Your experience with individuals from diverse, ethnic, and economic backgrounds. Include experience with non-traditional students, adult learners, and first-generation college students.
Submit an online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Oct 06, 2021
Full time
Job Summary
The Transition Specialist works with students enrolled in English Language Learning (ELL), Adult Basic Education (ABE), High School Completion (HSC), and Integrated Education and Training (IET) classes in the Adult Education and Literacy (AEL) program at the Hawkeye Community College Van G. Miller Adult Learning Center to aid them in the successful transition to post-secondary education or training. This position addresses barriers to college entrance, persistence, and completion.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Meets one-on-one with students to discuss academic goals and options.
Coordinates transition to college events for AEL students.
Completes and discusses career interest inventories.
Connects students with FAFSA help, assists students to fill out college admission paperwork, and connects students with admissions and financial aid departments.
Organizes regular college campus tours for HSC/ELL students.
Collaborates with admissions and financial aid departments and EOC at UNI-CUE to offer presentations to HSC and ELL students at all campus sites.
Stays current on program requirements and new initiatives such as IET, GAP, and PACE.
Knows the HSC/ELL student body well enough to be able to provide the intensive assistance necessary for successful transition to post-secondary education and training.
Promotes college scholarships to HSC/ELL students who are transitioning to post-secondary, assists with applications as necessary, and assists with departmental duties regarding these scholarships.
Provides support service/retention effort/college completion initiative for college credit students who were HSC/ELL students.
Maintains communication with the HSC/ELL teachers and administrative staff.
Collaborates with staff and teachers to implement orientation for HSC/ELL students.
Serves on planning committees for HSC/ELL completion and graduation ceremonies.
Maintains necessary records and prepares statistical reports as required.
Selects and orders any necessary instructional or college promotional materials and serves as a resource person for HSC/ELL staff.
Provides professional development on transition to college for HSC/ELL staff.
Serves as a positive voice to community groups about HSC/ELL students.
Attends meetings with community and college groups, and the Iowa Department of Education as needed.
Serves on committees and advisory boards as needed, especially those pertaining to college enrollment, retention, and completion.
Performs other related duties as assigned.
Minimum Qualifications
Bachelor’s degree in Education, Communications, Social Sciences, Business, or related field.
Valid driver’s license and ability to obtain chauffeur’s license.
Demonstrated ability to exercise professional judgement.
Demonstrated ability to communicate effectively both orally and in writing.
Demonstrated ability to work collaboratively with staff from multiple departments.
Demonstrated high proficiency using all Google Suite and Microsoft programs.
Demonstrated ability to work with and provide customer service for diverse populations (staff, students, partners, and general public).
Demonstrated ability to work a flexible schedule to include evenings.
Demonstrated ability to work year-round in this 12-month position.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable and including learning and working environment.
Preferred Qualifications
Master’s Degree.
Experience working with AEL, ELL, HSC, ABE, and/or IET students.
Experience assisting students with the transition process to post-secondary education or training.
Experience working with first-generation college students.
Experience in college admissions or recruitment departments.
Community College coursework or work experience.
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During the course of the day, interact with students, faculty and staff in person, by telephone and computer.
Employment Status
Full time, exempt position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with a minimum of 1 being a current/previous supervisor and a cover letter that briefly addresses:
Your education and work experience that would enable you to perform the job responsibilities of this position.
Your experience using various computer applications, student databases, and career exploration sites. Include experience with Google Applications.
Your experience with individuals from diverse, ethnic, and economic backgrounds. Include experience with non-traditional students, adult learners, and first-generation college students.
Submit an online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Washington Adventist University Job Description JOB TITLE: Scholarship Coordinator (PT - 20 hrs wk) DEPARTMENT: Student Financial Services REPORTS TO: Director of Student Financial Services DATE: IMMEDIATE OPENING OVERVIEW OF THE UNIVERSITY Washington Adventist University (WAU) is a Christ-centered institution of higher education that supports a culture of excellence where all feel valued. Nestled in a desirable residential community in Takoma Park, Maryland, WAU offers its faculty and staff an environment where professional expertise is valued and lasting connections between co-workers are formed as we work together to ensure the success of our students. Regardless of title, every employee supports WAU’s vision of producing graduates who bring moral leadership and competence to their communities. SUMMARY The Scholarship Coordinator is responsible for administering the University’s scholarship programs, as well as contributing to the overall effectiveness of the Student Financial Services Department and the University. He or she works in a highly responsible, fast-paced position reporting to the Director of Student Financial Services and must be (1) highly proficient with computer technology and database management, (2) able and willing to engage professionally with a broad array of the University’s constituents in the school’s work, and (3) efficient, organized and capable of exercising independent judgment and action. This role will administer internal and external scholarship. RESPONSIBILITIES AND ESSENTIAL FUNCTIONS: The Scholarship Coordinator administers all scholarship program activities, including:
Developing scholarship information, application forms, reports and processes that assure access, accountability and adherence to donor intent, program guidelines and processes as well as the University’s polices.
Communicating with students, parents, counselors, colleges, donors and other involved parties.
Processing applications and managing awards efficiently and accurately in an online scholarship system.
Working with various departments across the campus to determine annual award amounts, disburse funds and prepare reconciliation reports.
Participating in Student in Student Finance Committee meetings.
Assisting with updating policies, procedures, website and marketing materials.
Compiles and reports metrics on a monthly basis to assess the University’s performance in awarding scholarships.
Maintains strict confidentiality of all activities in the Student Financial Services office.
Supports and affirms a culture of distinctive excellence and exceptional service.
Attends university events and required meetings
Attends mandatory weekly Convocation
Performs other duties as assigned.
Scholarship Fund Administration
Steward a portfolio of internal and external scholarship programs. Implement the annual application and selection processes including program design, advertising, recruitment, eligibility review, and customer service with students and families.
Work directly with other departments to ensure the nomination of eligible scholars meets donor intent and established criteria
Respond to general inquiries to Washington Adventist University about all scholarship programs
Assist the Director of Student Financial Services with other scholarship and department tasks as assigned.
REQUIRED QUALIFICATIONS :
Bachelor’s degree and prior experience in scholarship administration within a private or public environment.
Ability to be self-directed and work autonomously and maintain a high degree of organization
Project Management experience
Relationship building and facilitation skills
Adept at Microsoft Office
Excellent communication skills: both written and oral
Ability to manage deadlines and multitask
Proven track record of providing excellent customer service
Ability to work with individuals with diverse backgrounds
PREFERRED QUALIFICATIONS: Prior experience in higher education, financial aid office at an accredited public or private college/university Language Skills:
Bilingual preferably English/Spanish fluency
Exceptional presentation and public speaking ability.
Mathematical and Technology Skills:
Basic computational skills using a calculator.
Working knowledge and application of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Preference given to candidates with experience using Ellucian Colleague.
Other Skills and Abilities:
Must have high energy and a high degree of enthusiasm.
Ability to maintain a high degree of confidentiality regarding extremely sensitive matters.
Ability to travel
Ability and willingness to rotate work schedule between days and evenings.
Ability to work some weekend hours.
Willingness to learn a vast array of systems and websites for financial aid
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of the job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will frequently be called upon and must be able to work long hours under stressful conditions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. ADDITIONAL ELIGIBILITY QUALIFICATIONS :
Must be authorized to work in the United States.
Must be able to provide at least three professional references.
OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time. Title VII Exception Notice Washington Adventist University is a religiously qualified Equal Opportunity Employer under Title VII of the Civil Rights Act. As such the University has the legal right to prefer a member of the Seventh-day Adventist ("SDA") Church in its hiring process. In the event that a qualified SDA candidate is not identified, the University will give the opportunity to candidates who must understand and respect the mission, purpose, and identity of Washington Adventist University as a condition of their employment.
Jun 23, 2021
Part time
Washington Adventist University Job Description JOB TITLE: Scholarship Coordinator (PT - 20 hrs wk) DEPARTMENT: Student Financial Services REPORTS TO: Director of Student Financial Services DATE: IMMEDIATE OPENING OVERVIEW OF THE UNIVERSITY Washington Adventist University (WAU) is a Christ-centered institution of higher education that supports a culture of excellence where all feel valued. Nestled in a desirable residential community in Takoma Park, Maryland, WAU offers its faculty and staff an environment where professional expertise is valued and lasting connections between co-workers are formed as we work together to ensure the success of our students. Regardless of title, every employee supports WAU’s vision of producing graduates who bring moral leadership and competence to their communities. SUMMARY The Scholarship Coordinator is responsible for administering the University’s scholarship programs, as well as contributing to the overall effectiveness of the Student Financial Services Department and the University. He or she works in a highly responsible, fast-paced position reporting to the Director of Student Financial Services and must be (1) highly proficient with computer technology and database management, (2) able and willing to engage professionally with a broad array of the University’s constituents in the school’s work, and (3) efficient, organized and capable of exercising independent judgment and action. This role will administer internal and external scholarship. RESPONSIBILITIES AND ESSENTIAL FUNCTIONS: The Scholarship Coordinator administers all scholarship program activities, including:
Developing scholarship information, application forms, reports and processes that assure access, accountability and adherence to donor intent, program guidelines and processes as well as the University’s polices.
Communicating with students, parents, counselors, colleges, donors and other involved parties.
Processing applications and managing awards efficiently and accurately in an online scholarship system.
Working with various departments across the campus to determine annual award amounts, disburse funds and prepare reconciliation reports.
Participating in Student in Student Finance Committee meetings.
Assisting with updating policies, procedures, website and marketing materials.
Compiles and reports metrics on a monthly basis to assess the University’s performance in awarding scholarships.
Maintains strict confidentiality of all activities in the Student Financial Services office.
Supports and affirms a culture of distinctive excellence and exceptional service.
Attends university events and required meetings
Attends mandatory weekly Convocation
Performs other duties as assigned.
Scholarship Fund Administration
Steward a portfolio of internal and external scholarship programs. Implement the annual application and selection processes including program design, advertising, recruitment, eligibility review, and customer service with students and families.
Work directly with other departments to ensure the nomination of eligible scholars meets donor intent and established criteria
Respond to general inquiries to Washington Adventist University about all scholarship programs
Assist the Director of Student Financial Services with other scholarship and department tasks as assigned.
REQUIRED QUALIFICATIONS :
Bachelor’s degree and prior experience in scholarship administration within a private or public environment.
Ability to be self-directed and work autonomously and maintain a high degree of organization
Project Management experience
Relationship building and facilitation skills
Adept at Microsoft Office
Excellent communication skills: both written and oral
Ability to manage deadlines and multitask
Proven track record of providing excellent customer service
Ability to work with individuals with diverse backgrounds
PREFERRED QUALIFICATIONS: Prior experience in higher education, financial aid office at an accredited public or private college/university Language Skills:
Bilingual preferably English/Spanish fluency
Exceptional presentation and public speaking ability.
Mathematical and Technology Skills:
Basic computational skills using a calculator.
Working knowledge and application of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Preference given to candidates with experience using Ellucian Colleague.
Other Skills and Abilities:
Must have high energy and a high degree of enthusiasm.
Ability to maintain a high degree of confidentiality regarding extremely sensitive matters.
Ability to travel
Ability and willingness to rotate work schedule between days and evenings.
Ability to work some weekend hours.
Willingness to learn a vast array of systems and websites for financial aid
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of the job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will frequently be called upon and must be able to work long hours under stressful conditions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. ADDITIONAL ELIGIBILITY QUALIFICATIONS :
Must be authorized to work in the United States.
Must be able to provide at least three professional references.
OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time. Title VII Exception Notice Washington Adventist University is a religiously qualified Equal Opportunity Employer under Title VII of the Civil Rights Act. As such the University has the legal right to prefer a member of the Seventh-day Adventist ("SDA") Church in its hiring process. In the event that a qualified SDA candidate is not identified, the University will give the opportunity to candidates who must understand and respect the mission, purpose, and identity of Washington Adventist University as a condition of their employment.