Receptionist

The Receptionist will answer AFC’s general phone line and direct callers to the appropriate department or staff person and provide clerical and administrative support. This position will be the first point of contact between callers and visitors to the AIDS Foundation Chicago (AFC) and will provide general supportive services to AFC staff and visitors.

This salary for this role is $40,000 annually. Additional pay may be offered for Spanish fluency. This position is required to be onsite 5 days a week, in our main office downtown.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Reception

• Answer AFC’s general phone line and direct callers to the appropriate department or staff person while maintaining confidentiality
• Assist and direct visitors to AFC’s offices
• Act as liaison between AFC staff and building security regarding visitor and guest access
• Coordinate and complete visitor wellness checks

Clerical and Administrative Assistance

• Perform clerical duties, including but not limited to word processing, spreadsheets, databases, and oversight coordination and processing of incoming mail and deliveries
• Maintain office supplies, including but not limited to receiving and stocking general office supplies, maintaining printer and copier supplies, and meeting room supplies

Facilities Coordination

• Maintain hospitality station and café’ space
• Coordinate meeting room oversight and set-up including but not limited to beverages and seating layouts
• Maintain and care for office plants and café’ plant wall
• Perform other daily responsibilities related to operating a functioning office environment including onsite COVID facilities preventions and procedures

Other

• Attend and assist with agency-wide events and activities as directed
• Assist with other AFC activities as requested
• Perform other duties as assigned.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position.

SUPERVISORY RESPONSIBILITIES

None

EXPERIENCE AND EDUCATION

Minimum Qualifications

• High School Diploma or GED
• 1 or more years reception or administrative support experience
• 1 or more years’ experience using Microsoft Office functionality with an emphasis in Outlook
• Bilingual in Spanish
• This position requires to be onsite 5 days a week in our main office downtown

Preferred Qualifications

• 2 or more years reception or administrative support experience
• 2 or more years’ experience using intermediate Microsoft Office functionality (Excel, Word, Outlook, PowerPoint)

KNOWLEDGE, SKILLS, AND ABILITIES

• Attention to Detail
• Customer Service Orientated
• Intermediate Microsoft Office
• Time Management
• English Language Proficiency
• Interpersonal Skills
• Multi-Tasking
• Verbal Communication
• Written Communication

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

None

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 35 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.

https://aids-foundation-chicago.breezy.hr/p/02cff1031fb4-receptionist?state=published