ASSISTANT TO CHIEF OF STAFF

  • Denver Public Schools
  • DENVER, CO
  • Dec 12, 2022
Full time Administrative Administrative Assistant Clerical

Job Description

Please apply directly to the DPS website:

https://ltmwebprod01.dpsk12.org/ltmprod/xmlhttp/shorturl.do?key=EWB

 

OFFICE OF CHIEF OF STAFF

Traditional 235 work days

FTE: 1.0

Salary Range: $60,022 - $69,608

 

Essential Functions and Objectives:

 

Supports individuals, teams and/or departments through facilitating and regulating a series of activities and work streams. Carries out specific tasks based on established procedures, to ensure a broader set of priorities and objectives are met. Primary focus on execution of assigned tasks in a specific area of responsibility, with a non-technical scope and a high degree of customer service.

 

Provides direct assistance to the Superintendent’s Chief of Staff/Deputy Chief of Staff and Senior Leadership Teams. Assists in the preparation of reports, financial analysis, and other data for the Board of Education by the Superintendent/Deputy Chief of Staff. Provides backup support to Executive Administrative Assistant to the Superintendent in assisting with escalated parental/community concerns and related office budgets.

 

- Provides executive assistance and support to the Deputy/Chief of Staff; prioritizes incoming information and serves as a clearinghouse for requests, resources, meetings, and correspondence.

- Assists with planning and preparing reports, memoranda and information for the Board; develops systems to ensure timely development and completion of Board of Education agendas and presentations.

- Researches, collects, secures, and compiles data, records, information, and materials, ensuring completeness of all documents to be distributed or received; under direction, prepares reports, surveys, and other materials for the Superintendent, Cabinet members, and District stakeholders.

- Coordinates the office day-to-day communication and ensures that all personnel and departments are informed of pressing issues; may act as a gatekeeper in the transfer of knowledge and dissemination of information.

- Provides assistance with parental/community concerns, questions, and calls, screening calls and referring appropriately; answers inquiries and offers assistance; anticipates problems and conflicts and helps develop productive solutions.

- Supports the research, updating, and monitoring of several annual budgets for the office; performs reconciliatory and other duties related to the office budget, purchase card accounts, Integrated Financial Systems, bookkeeping and petty cash account; participates in developing the budgets.

- Works with staff in emergency situations; remains available during off-hours for emergency situations.

- Maintains confidentiality and serves as liaison between members of the office; maintains accurate and current records of Board and Superintendent policies, laws, and safety procedures.

- Coordinates work flow and schedules of the office and makes recommendations regarding office efficiency to the Deputy/Chief of Staff Superintendent.

- Provides backup assistance for the Board, Deputy/Chief of Staff, Superintendent and various consultants on key projects.

 

Knowledge, Experience & Other Qualifications:

 

- Seven (7) or more years of secretarial and administrative assistant experience.

- Minimum of two (2) to three (3) years of experience assisting the senior executive of an organization.

- Previous collaborative experience with Board and Cabinet members preferred.

- Advanced experience and proficiency with Microsoft Office products and Google Suite.

- Strong leadership, organizational, interpersonal, time management, problem solving, and multi-tasking skills.

- Advanced verbal and written communication, report preparation, and presentation skills.

- Strong attention to detail.

- Effectively handles multiple demands and competing deadlines.

- The ability to take responsibility for one’s own performance.

- Ability to communicate, interact, and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds.

- High degree of integrity in handling confidential information.

- Ability to champion the District's vision of educational advancement of its students as well as its strategic plan and goals.

- Ability to promote and follow all applicable policies, Superintendent direction, and department procedures.

- Advanced knowledge of accounting, budgeting systems, and strong math aptitude.

- Willingness to contribute to cultural diversity for educational enrichment.

- Bilingual skills in Spanish preferred.

 

Education Requirements:

 

- Bachelor's Degree in Business Administration required.

 

Additional Information:

 

- Work Year Calendars (including accrued time off): http://thecommons.dpsk12.org/Page/1129

- Benefits (including DPS contributions): http://thecommons.dpsk12.org/Page/1397

- Compensation Structures: http://thecommons.dpsk12.org/Page/244

- Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools.

Salary

$60,022 - $69,608