Please apply directly to the DPS website:
https://ltmwebprod01.dpsk12.org/ltmprod/xmlhttp/shorturl.do?key=EWB
OFFICE OF CHIEF OF STAFF
Traditional 235 work days
FTE: 1.0
Salary Range: $60,022 - $69,608
Essential Functions and Objectives:
Supports individuals, teams and/or departments through facilitating and regulating a series of activities and work streams. Carries out specific tasks based on established procedures, to ensure a broader set of priorities and objectives are met. Primary focus on execution of assigned tasks in a specific area of responsibility, with a non-technical scope and a high degree of customer service.
Provides direct assistance to the Superintendent’s Chief of Staff/Deputy Chief of Staff and Senior Leadership Teams. Assists in the preparation of reports, financial analysis, and other data for the Board of Education by the Superintendent/Deputy Chief of Staff. Provides backup support to Executive Administrative Assistant to the Superintendent in assisting with escalated parental/community concerns and related office budgets.
- Provides executive assistance and support to the Deputy/Chief of Staff; prioritizes incoming information and serves as a clearinghouse for requests, resources, meetings, and correspondence.
- Assists with planning and preparing reports, memoranda and information for the Board; develops systems to ensure timely development and completion of Board of Education agendas and presentations.
- Researches, collects, secures, and compiles data, records, information, and materials, ensuring completeness of all documents to be distributed or received; under direction, prepares reports, surveys, and other materials for the Superintendent, Cabinet members, and District stakeholders.
- Coordinates the office day-to-day communication and ensures that all personnel and departments are informed of pressing issues; may act as a gatekeeper in the transfer of knowledge and dissemination of information.
- Provides assistance with parental/community concerns, questions, and calls, screening calls and referring appropriately; answers inquiries and offers assistance; anticipates problems and conflicts and helps develop productive solutions.
- Supports the research, updating, and monitoring of several annual budgets for the office; performs reconciliatory and other duties related to the office budget, purchase card accounts, Integrated Financial Systems, bookkeeping and petty cash account; participates in developing the budgets.
- Works with staff in emergency situations; remains available during off-hours for emergency situations.
- Maintains confidentiality and serves as liaison between members of the office; maintains accurate and current records of Board and Superintendent policies, laws, and safety procedures.
- Coordinates work flow and schedules of the office and makes recommendations regarding office efficiency to the Deputy/Chief of Staff Superintendent.
- Provides backup assistance for the Board, Deputy/Chief of Staff, Superintendent and various consultants on key projects.
Knowledge, Experience & Other Qualifications:
- Seven (7) or more years of secretarial and administrative assistant experience.
- Minimum of two (2) to three (3) years of experience assisting the senior executive of an organization.
- Previous collaborative experience with Board and Cabinet members preferred.
- Advanced experience and proficiency with Microsoft Office products and Google Suite.
- Strong leadership, organizational, interpersonal, time management, problem solving, and multi-tasking skills.
- Advanced verbal and written communication, report preparation, and presentation skills.
- Strong attention to detail.
- Effectively handles multiple demands and competing deadlines.
- The ability to take responsibility for one’s own performance.
- Ability to communicate, interact, and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds.
- High degree of integrity in handling confidential information.
- Ability to champion the District's vision of educational advancement of its students as well as its strategic plan and goals.
- Ability to promote and follow all applicable policies, Superintendent direction, and department procedures.
- Advanced knowledge of accounting, budgeting systems, and strong math aptitude.
- Willingness to contribute to cultural diversity for educational enrichment.
- Bilingual skills in Spanish preferred.
Education Requirements:
- Bachelor's Degree in Business Administration required.
Additional Information:
- Work Year Calendars (including accrued time off): http://thecommons.dpsk12.org/Page/1129
- Benefits (including DPS contributions): http://thecommons.dpsk12.org/Page/1397
- Compensation Structures: http://thecommons.dpsk12.org/Page/244
- Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools.
Denver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood. Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation. DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.
DPS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth. Learn more at dpsk12.org.
Denver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.