Position Summary:
The enrollment specialist (ES) is responsible for the recruitment and enrollment, and ensuring children and families integrate into the Hope House Colorado Early Learning Center (ELC). The ES is responsible for the tracking of the on-site Child and Adult Care Food Program (CACFP) and Colorado Child Care Assistance Program (CCCAP). This position will manage all children's health statuses and files to ensure licensure compliance. The ES will work closely with the operations & finance team around ELC parent tuition and ELC finance processes. Looking to hire in July for an August 19th first day of school.
What you will be doing:
Responsible for recruitment and enrollment of children in the ELC
Facilitate the initial enrollment of children in the ELC by handling inquiries, providing information, giving tours, processing initial applications and completing all required enrollment forms
In partnership with the business manager, ensure tuition payments are received from staff and teen moms (CCCAP parent portion), as well as other funding streams accepted by the ELC to include summer camp, and private pay for children of HHC staff
Coordinate family resources, engagement and learning opportunities at the ELC; and ensure quality as outlined in Colorado Shines
Maintain each student file and ensure that health records are up-to-date
Work with business manager to ensure county CCCAP financial agreements are kept up to date
Ensure all children are signed in and out in Early Learning Ventures each day, track late arrivals/early pickups, ensure parents enter any missed punches within 48 hours
Responsible for maintaining compliance with CACFP administrative requirements
Work with kitchen manager to maintain compliance with CACFP
Collect, maintain and ensure accuracy of weekly ROMS from classroom teachers and weekly/monthly menus from kitchen manager
Promoting Hope House Colorado’s Core Values throughout the organization and external relationships
We want to hear from you if …
You have experience in early childhood setting serving infants, toddlers and/or preschoolers (required)
You are familiar with ELC licensing regulations (preferred)
You are Large Center Director Qualification (preferred) or willing to work toward obtaining
You have experience or knowledge with the CACFP and CCCAP (preferred)
You have previous professional financial experience to include managing accounts payable and receivable (preferred)
Who we are:
Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility and respect for one another, in an environment that combines professionalism with fun, humor and even a little bit of silliness each day!
Hope House Early Learning Center Educational Philosophy:
In support of our mission and vision, the Hope House Early Learning Center believes all children are a gift from God and are created in His image. This belief is at the heart of our philosophy and desire to nurture the whole child in a play-based learning environment that is a fun, engaging, and nurturing place of belonging for children of Hope House teen moms and staff, ranging in ages from 6 weeks to 5 years old. We believe that learning is best supported when built on a strong social-emotional foundation in an environment where children feel seen, heard, loved, and valued and ultimately free to be who God created them to be. We believe in a family centered approach, working in partnership with families to help children build a strong, secure, social-emotional foundation allowing them to realize their full potential. Salary Range:
$44,000 - $52,000
Benefits:
Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits
Health Benefits : Employees may elect medical, dental, vision & life insurance plans.
Simple IRA : Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary.
Vacation : Upon hire, employees earn 4.62 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC.
Holidays : HHC observes twelve (12) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted the week of Christmas off, to be scheduled at the discretion of their supervisor.
Sick Leave : HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA).
Mental Health Days: Employees are given two (2) mental health days per year to use at their discretion.
Job Application Deadline:
May 10, 2024
Apr 18, 2024
Full time
Position Summary:
The enrollment specialist (ES) is responsible for the recruitment and enrollment, and ensuring children and families integrate into the Hope House Colorado Early Learning Center (ELC). The ES is responsible for the tracking of the on-site Child and Adult Care Food Program (CACFP) and Colorado Child Care Assistance Program (CCCAP). This position will manage all children's health statuses and files to ensure licensure compliance. The ES will work closely with the operations & finance team around ELC parent tuition and ELC finance processes. Looking to hire in July for an August 19th first day of school.
What you will be doing:
Responsible for recruitment and enrollment of children in the ELC
Facilitate the initial enrollment of children in the ELC by handling inquiries, providing information, giving tours, processing initial applications and completing all required enrollment forms
In partnership with the business manager, ensure tuition payments are received from staff and teen moms (CCCAP parent portion), as well as other funding streams accepted by the ELC to include summer camp, and private pay for children of HHC staff
Coordinate family resources, engagement and learning opportunities at the ELC; and ensure quality as outlined in Colorado Shines
Maintain each student file and ensure that health records are up-to-date
Work with business manager to ensure county CCCAP financial agreements are kept up to date
Ensure all children are signed in and out in Early Learning Ventures each day, track late arrivals/early pickups, ensure parents enter any missed punches within 48 hours
Responsible for maintaining compliance with CACFP administrative requirements
Work with kitchen manager to maintain compliance with CACFP
Collect, maintain and ensure accuracy of weekly ROMS from classroom teachers and weekly/monthly menus from kitchen manager
Promoting Hope House Colorado’s Core Values throughout the organization and external relationships
We want to hear from you if …
You have experience in early childhood setting serving infants, toddlers and/or preschoolers (required)
You are familiar with ELC licensing regulations (preferred)
You are Large Center Director Qualification (preferred) or willing to work toward obtaining
You have experience or knowledge with the CACFP and CCCAP (preferred)
You have previous professional financial experience to include managing accounts payable and receivable (preferred)
Who we are:
Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility and respect for one another, in an environment that combines professionalism with fun, humor and even a little bit of silliness each day!
Hope House Early Learning Center Educational Philosophy:
In support of our mission and vision, the Hope House Early Learning Center believes all children are a gift from God and are created in His image. This belief is at the heart of our philosophy and desire to nurture the whole child in a play-based learning environment that is a fun, engaging, and nurturing place of belonging for children of Hope House teen moms and staff, ranging in ages from 6 weeks to 5 years old. We believe that learning is best supported when built on a strong social-emotional foundation in an environment where children feel seen, heard, loved, and valued and ultimately free to be who God created them to be. We believe in a family centered approach, working in partnership with families to help children build a strong, secure, social-emotional foundation allowing them to realize their full potential. Salary Range:
$44,000 - $52,000
Benefits:
Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits
Health Benefits : Employees may elect medical, dental, vision & life insurance plans.
Simple IRA : Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary.
Vacation : Upon hire, employees earn 4.62 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC.
Holidays : HHC observes twelve (12) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted the week of Christmas off, to be scheduled at the discretion of their supervisor.
Sick Leave : HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA).
Mental Health Days: Employees are given two (2) mental health days per year to use at their discretion.
Job Application Deadline:
May 10, 2024
Accounts Payable Supervisor
$60,011/ year or higher DOQ + Full-Time County Benefits .
James City County’s Financial & Management Services Department seeks an individual to perform responsible work overseeing the operations of accounts payable for the County and its fiscal agencies, including supervising staff, managing workflows, and ensuring the accuracy and timeliness of payments; maintains the official financial records, reviews disbursements, prepares 1099 statements, reconciles reports with the general ledger, prepares financial reports; and assist with audits.
Responsibilities:
Provides effective supervision of assigned staff including selection, performance management, employee relations, training, prioritizing and assigning work, and related
Oversees the processing of payment disbursements; reviews invoices for payment and proper posting to the general ledger; reconciles outstanding invoices with the general ledger.
Ensures that financial deadlines are met, and that customer service is provided to stakeholders; monitor accounts and ensures discrepancies are identified and resolved.
Leads month-end and year-end closing process in accounts payable, including but not limited to preparing financial schedules and reconciliations, recording accruals, preparing purchase order reconciliation, and responding to auditor requests for information, etc.
Maintains vendor records and verifies taxpayer identification numbers with the IRS; prepares annual 1099 forms for County and fiscal agency vendors; electronically transmits information to the IRS and investigates discrepancies noted by the IRS.
Oversees processing purchase card transactions and reviews employee expense claims to ensure compliance with policies.
Helps to develop and maintain training materials for the accounts payable, purchase card, and employee expense processes.
Identifies opportunities for quality and process improvements.
Requirements:
Any combination of education and experience equivalent to a bachelor’s degree in accounting or related field; considerable experience in accounts payable, including experience with complex financial systems; and supervisory or lead experience.
Must possess reliable transportation to work site(s).
Considerable knowledge of principles, methods, and practices of accounting, ledger recording, balancing, and financial reporting schedules; Generally Accepted Accounting Principles (GAAP); internal controls; taxation and reporting requirements.
Knowledge of data entry, automated financial record keeping systems, and various microcomputer software packages; standard office procedures, practices, and equipment; knowledge of principles, methods, and practices of accounting, tax, ledger recording, balancing, and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in use of computer software, especially Microsoft Office Suite. Experience with Tyler Enterprise ERP (MUNIS) is preferred.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; exercise independent judgment and initiative and attention to detail in ensuring proper and timely payments requiring minimal supervision.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Jan 18, 2024
Full time
Accounts Payable Supervisor
$60,011/ year or higher DOQ + Full-Time County Benefits .
James City County’s Financial & Management Services Department seeks an individual to perform responsible work overseeing the operations of accounts payable for the County and its fiscal agencies, including supervising staff, managing workflows, and ensuring the accuracy and timeliness of payments; maintains the official financial records, reviews disbursements, prepares 1099 statements, reconciles reports with the general ledger, prepares financial reports; and assist with audits.
Responsibilities:
Provides effective supervision of assigned staff including selection, performance management, employee relations, training, prioritizing and assigning work, and related
Oversees the processing of payment disbursements; reviews invoices for payment and proper posting to the general ledger; reconciles outstanding invoices with the general ledger.
Ensures that financial deadlines are met, and that customer service is provided to stakeholders; monitor accounts and ensures discrepancies are identified and resolved.
Leads month-end and year-end closing process in accounts payable, including but not limited to preparing financial schedules and reconciliations, recording accruals, preparing purchase order reconciliation, and responding to auditor requests for information, etc.
Maintains vendor records and verifies taxpayer identification numbers with the IRS; prepares annual 1099 forms for County and fiscal agency vendors; electronically transmits information to the IRS and investigates discrepancies noted by the IRS.
Oversees processing purchase card transactions and reviews employee expense claims to ensure compliance with policies.
Helps to develop and maintain training materials for the accounts payable, purchase card, and employee expense processes.
Identifies opportunities for quality and process improvements.
Requirements:
Any combination of education and experience equivalent to a bachelor’s degree in accounting or related field; considerable experience in accounts payable, including experience with complex financial systems; and supervisory or lead experience.
Must possess reliable transportation to work site(s).
Considerable knowledge of principles, methods, and practices of accounting, ledger recording, balancing, and financial reporting schedules; Generally Accepted Accounting Principles (GAAP); internal controls; taxation and reporting requirements.
Knowledge of data entry, automated financial record keeping systems, and various microcomputer software packages; standard office procedures, practices, and equipment; knowledge of principles, methods, and practices of accounting, tax, ledger recording, balancing, and financial reporting; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in use of computer software, especially Microsoft Office Suite. Experience with Tyler Enterprise ERP (MUNIS) is preferred.
Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public; exercise independent judgment and initiative and attention to detail in ensuring proper and timely payments requiring minimal supervision.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
$39,968 / year or higher DOQ + Full-Time County Benefits .
James City County’s General Services Department seeks an individual to perform responsible work assisting new and existing customers in existing department programs with billing, late notifications, and payment processes.
There are three levels of Utility Account Representative distinguished by the level of work performed and the qualifications of the employee.
Utility Account Representative I: $39,968 / year or higher DOQ Utility Account Representative II: $42,734 / year or higher DOQ Utility Account Representative III: $48,903 / year or higher DOQ
Responsibilities:
Assists with processing customer billing for services provided by the County’s contractual vendor; interprets and updates information from a variety of databases; calculates refunds due to a variety of situations outlined in the Departments Standard Operating Procedure Manual.
Researches and resolves problems using in-depth knowledge of General Services’ operations; negotiates payment extensions or arrangements with customers; initiates non-payment cart removal.
Responds to service-related phone calls and e-mails from customers; works to resolve a wide variety of difficult customer inquiries or complaints concerning curbside recycling services; explains policies and procedures to customers; appraises service concerns to determine causation and relays information to vendor.
Develops and maintains cooperative and professional relationships with employees, accounting representatives from all departments, and outside agencies.
Utility Account Representative III serves as lead worker in providing operational oversight; schedules and distributes workload among staff; provides training to staff as needed.
Requirements:
Any combination of education and experience equivalent to a high school diploma; college degree or courses in accounting or business management, or related field preferred; and some experience working in utility billing or accounts receivable/payable including experience involving public contact and customer service.
Must possess or be able to obtain within 30 days of hire, valid Virginia driver’s license and acceptable driving record based on James City County criteria.
Knowledge of standard office practices and procedures, equipment, and administration; general office computer software and associated equipment; knowledge of principles and processes for providing customers service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in the use of computer software programs including Microsoft Office Suite.
Ability to establish and implement effective administrative programs and procedures; plan and organize daily work routine and establish priorities for the completion of work in accordance with sound time-management methodology; use logic and reasoning to understand, analyze, and evaluate situations; exercise good judgment to make appropriate decisions; effectively communicate ideas and proposals verbally and in writing, to include the preparation of detailed logs which include numerical information; perform mathematical calculations.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Dec 08, 2023
Full time
$39,968 / year or higher DOQ + Full-Time County Benefits .
James City County’s General Services Department seeks an individual to perform responsible work assisting new and existing customers in existing department programs with billing, late notifications, and payment processes.
There are three levels of Utility Account Representative distinguished by the level of work performed and the qualifications of the employee.
Utility Account Representative I: $39,968 / year or higher DOQ Utility Account Representative II: $42,734 / year or higher DOQ Utility Account Representative III: $48,903 / year or higher DOQ
Responsibilities:
Assists with processing customer billing for services provided by the County’s contractual vendor; interprets and updates information from a variety of databases; calculates refunds due to a variety of situations outlined in the Departments Standard Operating Procedure Manual.
Researches and resolves problems using in-depth knowledge of General Services’ operations; negotiates payment extensions or arrangements with customers; initiates non-payment cart removal.
Responds to service-related phone calls and e-mails from customers; works to resolve a wide variety of difficult customer inquiries or complaints concerning curbside recycling services; explains policies and procedures to customers; appraises service concerns to determine causation and relays information to vendor.
Develops and maintains cooperative and professional relationships with employees, accounting representatives from all departments, and outside agencies.
Utility Account Representative III serves as lead worker in providing operational oversight; schedules and distributes workload among staff; provides training to staff as needed.
Requirements:
Any combination of education and experience equivalent to a high school diploma; college degree or courses in accounting or business management, or related field preferred; and some experience working in utility billing or accounts receivable/payable including experience involving public contact and customer service.
Must possess or be able to obtain within 30 days of hire, valid Virginia driver’s license and acceptable driving record based on James City County criteria.
Knowledge of standard office practices and procedures, equipment, and administration; general office computer software and associated equipment; knowledge of principles and processes for providing customers service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in the use of computer software programs including Microsoft Office Suite.
Ability to establish and implement effective administrative programs and procedures; plan and organize daily work routine and establish priorities for the completion of work in accordance with sound time-management methodology; use logic and reasoning to understand, analyze, and evaluate situations; exercise good judgment to make appropriate decisions; effectively communicate ideas and proposals verbally and in writing, to include the preparation of detailed logs which include numerical information; perform mathematical calculations.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
King County
201 South Jackson Street. Seattle Washington
The King County Road Services Division is looking for an experienced Accounts Payable Specialist (Fiscal Specialist III ) to become a valuable addition to our dynamic team! In this role, you’ll have an opportunity to showcase your expertise/knowledge in multiple areas, and provide financial, accounting, and fiscal support. We’re looking for someone who is an active learner, adaptive, reliable , and action oriented . This is an exciting opportunity to work with the Roads Budget and Finance team and make a difference in our community! If this resonates with you, please apply! About us (King County Road Services Division) As the largest division within the Department of Local Services, we are responsible for about 1,500 miles of roads, 182 bridges, and other related infrastructure in the unincorporated areas of King County. At any given time, we have 20-40 active road projects impacting a wide spectrum of communities and people. We take pride that King County is the only county in the United States named after Martin Luther King Jr. True to his name, King County is committed to advancing equity and racial and social justice within county government and in partnership with communities.
To be considered for this opportunity, you must at a minimum demonstrate skill and ability to:
Perform accounts payable operations, including accurate budget charge coding and reconciliation for multiple projects.
Organize, track, code, prepare, process , and maintain data sources, such as invoices, contract documents, and other financial, accounting, and fiscal records.
Verify accuracy of accounting documentation; Identify accounting inconsistencies and errors and prepare corrections.
Prepare, and approve purchase requisitions, and expense reports.
Review, Research, Correct and summarize specialized and technical information from varied sources using spreadsheets and customized database applications.
Provide customer service to internal and external customers; Communicate established policies, procedures, codes, regulations, and other relevant information via phone, in writing and in person.
Perform financial or other numeric work, requiring the application of accepted bookkeeping or basic accounting methods.
Process incoming mail and documents; identify and prioritize sensitive matters; maintain confidentiality and professionalism.
Collaborate with team members to identify opportunities for process improvements.
Perform other duties as assigned.
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. We would love to hear from people with:
An associate degree in accounting or closely related field or any combination of education, skills, training, and experience that clearly demonstrates the ability to perform the duties of this position.
Demonstrated experience in accounts payable/independent financial and cost accounting support work.
Demonstrated ability in managing and prioritizing a heavy diverse assignment workload requiring a high level of accuracy within a fast-paced, deadline driven environment .
Knowledge of accepted bookkeeping or basic accounting systems, methods, and applications.
Skill and proficiency in data entry and rectifying discrepancies and errors.
Exceptional devotion to a customer-centered approach and is dedicated to providing superior Customer Service.
Intermediate p roficiency in the use of Microsoft Office products including, Word, Excel, PowerPoint, SharePoint and Teams; Basic level proficiency in the use Adobe Pro.
The ability to work both collaboratively as part of an integral team and independently; Foster and sustain productive working relationships with diverse teams, customers, and vendors.
Exceptional verbal and written communication skills; Display professionalism by demonstrating integrity, patience and discretion.
Ability to support a culture of inclusion and contribute to a work environment that embraces and encourages diversity in its workforce where differences are valued.
Ability to maintain a high degree of confidentiality with sensitive and personal information.
Desired Qualifications:
Has working experience with Oracle EBS, JD Edwards, or SAP.
Knowledge of King County procurement polices and procedures.
Those applicants who pass the initial screening will be invited to participate in an interview the week of 12/4/2023. Second interviews will be held the week of 12/11/2023. WHO IS ELEGIBLE TO APPLY: This position is open to all qualified applicants. This recruitment may also be used to fill current and or/future career service, term-limited temporary, short-term temporary, and or/special duty positions over the next six months. WORK LOCATION: Currently we are filling a position that will report to the King Street Center in Seattle, but may have future openings in Renton, or Seattle. NOTE: When applicable - Special duty opportunities are only open to current King County career service employees who have completed their initial probation. Special duty applicants must have approval from their current supervisor to accept an assignment. Current employees selected for special duty will be compensated based upon the provisions of the collective bargaining agreements or Coalition Labor Agreement for their base assignment. WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is Non-Exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime pay. FORMS AND MATERIALS: A full and complete King County Application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge and skills for the position. SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: This position is represented by Local 117: International Brotherhood of Teamsters For more information regarding this recruitment, please contact: Cassandra Montgomery Human Resources Analyst 206-263-5866 cassandra.montgomery@kingcounty.gov Connect with me on LinkedIn Teleworking Requirement This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work, and meetings. The responsibilities of this position will include regular and ongoing in-office work. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Emergency Designation Status: Non-Mission Critical Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Nov 16, 2023
Full time
The King County Road Services Division is looking for an experienced Accounts Payable Specialist (Fiscal Specialist III ) to become a valuable addition to our dynamic team! In this role, you’ll have an opportunity to showcase your expertise/knowledge in multiple areas, and provide financial, accounting, and fiscal support. We’re looking for someone who is an active learner, adaptive, reliable , and action oriented . This is an exciting opportunity to work with the Roads Budget and Finance team and make a difference in our community! If this resonates with you, please apply! About us (King County Road Services Division) As the largest division within the Department of Local Services, we are responsible for about 1,500 miles of roads, 182 bridges, and other related infrastructure in the unincorporated areas of King County. At any given time, we have 20-40 active road projects impacting a wide spectrum of communities and people. We take pride that King County is the only county in the United States named after Martin Luther King Jr. True to his name, King County is committed to advancing equity and racial and social justice within county government and in partnership with communities.
To be considered for this opportunity, you must at a minimum demonstrate skill and ability to:
Perform accounts payable operations, including accurate budget charge coding and reconciliation for multiple projects.
Organize, track, code, prepare, process , and maintain data sources, such as invoices, contract documents, and other financial, accounting, and fiscal records.
Verify accuracy of accounting documentation; Identify accounting inconsistencies and errors and prepare corrections.
Prepare, and approve purchase requisitions, and expense reports.
Review, Research, Correct and summarize specialized and technical information from varied sources using spreadsheets and customized database applications.
Provide customer service to internal and external customers; Communicate established policies, procedures, codes, regulations, and other relevant information via phone, in writing and in person.
Perform financial or other numeric work, requiring the application of accepted bookkeeping or basic accounting methods.
Process incoming mail and documents; identify and prioritize sensitive matters; maintain confidentiality and professionalism.
Collaborate with team members to identify opportunities for process improvements.
Perform other duties as assigned.
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. We would love to hear from people with:
An associate degree in accounting or closely related field or any combination of education, skills, training, and experience that clearly demonstrates the ability to perform the duties of this position.
Demonstrated experience in accounts payable/independent financial and cost accounting support work.
Demonstrated ability in managing and prioritizing a heavy diverse assignment workload requiring a high level of accuracy within a fast-paced, deadline driven environment .
Knowledge of accepted bookkeeping or basic accounting systems, methods, and applications.
Skill and proficiency in data entry and rectifying discrepancies and errors.
Exceptional devotion to a customer-centered approach and is dedicated to providing superior Customer Service.
Intermediate p roficiency in the use of Microsoft Office products including, Word, Excel, PowerPoint, SharePoint and Teams; Basic level proficiency in the use Adobe Pro.
The ability to work both collaboratively as part of an integral team and independently; Foster and sustain productive working relationships with diverse teams, customers, and vendors.
Exceptional verbal and written communication skills; Display professionalism by demonstrating integrity, patience and discretion.
Ability to support a culture of inclusion and contribute to a work environment that embraces and encourages diversity in its workforce where differences are valued.
Ability to maintain a high degree of confidentiality with sensitive and personal information.
Desired Qualifications:
Has working experience with Oracle EBS, JD Edwards, or SAP.
Knowledge of King County procurement polices and procedures.
Those applicants who pass the initial screening will be invited to participate in an interview the week of 12/4/2023. Second interviews will be held the week of 12/11/2023. WHO IS ELEGIBLE TO APPLY: This position is open to all qualified applicants. This recruitment may also be used to fill current and or/future career service, term-limited temporary, short-term temporary, and or/special duty positions over the next six months. WORK LOCATION: Currently we are filling a position that will report to the King Street Center in Seattle, but may have future openings in Renton, or Seattle. NOTE: When applicable - Special duty opportunities are only open to current King County career service employees who have completed their initial probation. Special duty applicants must have approval from their current supervisor to accept an assignment. Current employees selected for special duty will be compensated based upon the provisions of the collective bargaining agreements or Coalition Labor Agreement for their base assignment. WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is Non-Exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime pay. FORMS AND MATERIALS: A full and complete King County Application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge and skills for the position. SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: This position is represented by Local 117: International Brotherhood of Teamsters For more information regarding this recruitment, please contact: Cassandra Montgomery Human Resources Analyst 206-263-5866 cassandra.montgomery@kingcounty.gov Connect with me on LinkedIn Teleworking Requirement This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work, and meetings. The responsibilities of this position will include regular and ongoing in-office work. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Emergency Designation Status: Non-Mission Critical Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
350.org
Remote in the United States (CA, CO,CT, GA, MD, MA, ME, MT, NJ, NY, NC, PA, UT, VT, VA, WI, WA, or Washington, DC)
350.org is looking for a controller who will provide leadership for all areas of the accounting function. This is a remote position that can be based anywhere in CA, CO,CT, GA, MD, MA, ME, MT, NC, NJ, NY, PA, UT, VT, VA, WA, WI, or Washington, DC.
About 350.org
350.org is building a global grassroots movement to solve the climate crisis. Our online campaigns, grassroots organizing, and mass public actions are led from the bottom up by thousands of volunteer organizers in over 188 countries. 350.org works hard to organize in a new way—everywhere at once, using online tools to facilitate strategic offline action. We want to be a laboratory for the best ways to strengthen the climate movement and catalyze transformation around the world. The values that guide and drive our work are listed here.
350.org is an equal opportunity employer. 350.org strives to be an inclusive and collaborative group of people who bring a variety of approaches to the work we do. We’re committed to the principles of j ustice, and we try to build a safe workplace where everyone is treated fairly and enjoys working together. We value new perspectives, ideas of all sorts, and different ways of working. Diverse perspectives and experiences improve the way 350.org carries out our work – including what we decide to work on and how creatively/effectively we do that. We do our best to make staff positions accessible to all potential team members, regardless of race, national origin, ethnicity, age, disability, assigned gender, gender expression or identity, sexual orientation or identity, religion or creed, veteran status, marital or parental status, and genetic information. We also strive to include team members in communities most impacted by climate change or impacted by other kinds of environmental, social, and economic injustice.
About the Controller Position
The Controller oversees all accounting operations of an organization that has $20M+ annual revenues and processes $40M+ of transactions annually. This senior position requires proven, hands-on experience in end-to-end accounting management, team management and a strong understanding of both nonprofit accounting and US GAAP accounting. This position includes exercising independent judgment to accomplish job duties, implementing global process improvements and being proactive at keeping processes moving forward. The Controller provides overall leadership for all areas of the accounting function, including accounts payable, accounts receivable, banking, month end close, payroll, general ledger, journal entries, audit support, administrative support, etc. This role exercises responsibility for the accuracy of financial data and reports and promotes the safeguarding of the organization’s assets through the maintenance of adequate internal controls. The Controller’s responsibilities span across an international, global organization that operates in 20+ currencies, 30+ countries, 4 separate entities and 2 separate organizations (501c3 and 501c4). This position reports into the Global Director of Finance and is an important leader within the Finance & Accounting Department and the organization as a whole.
Key Responsibilities
Accounting Functions, Financial Reporting and Financial Systems
Lead the accounting function by assigning, directing and monitoring all tasks in this area
Overseeing and managing accounts payable, accounts receivable, payroll accounting and payroll processing, preparing journal entries, general accounting activity, banking activity and account reconciliations
Create, implement and manage a global month end close (MEC) process to ensure financials are timely, accurate and complete
Review and manage the process end-to-end and implement improvements where necessary to drive efficiency and accuracy
Make adjustments and journal entries where necessary and ensure staff has completed their MEC duties properly and on-time
Conduct account analysis and ad hoc reporting after month end close to check for thoroughness, consistency or other requests. Review P&L, Balance Sheet, Cash Flow Statement and Trial Balance reports for consistency, trending, anomalies, missing transactions, corrections needed, etc. every month during MEC
Assign responsibilities as needed to accounting team members
Assist the members of the Finance & Accounting Department in preparing budgets, forecasts, reports, etc.
Responsible for managing operational and financial data and ensuring data integrity and accuracy
Assist the Director of Finance and other management in development and documentation of operational procedures and in the development of system controls to ensure data integrity and internal controls to safeguard assets
Assist the Director of Finance and other management in production of accurate and timely financial statements.
Oversee all accounts, ledgers, subledgers and reporting systems
Ensure compliance with appropriate US GAAP standards, external laws/regulations, and translations from IFRS wherever appropriate
Assist the Director of Finance and other team members with compliance for regulatory filings, tax filings, etc. in overseas entities in South Africa, UK and other locations
Stay up-to-date on accounting changes, including for the nonprofit sector. Design and implement new processes to keep financial transaction recording and financial reporting up-to-date with new standards to remain compliant
Assist the Director of Finance in annual audit and Tax Form 990 preparation. Prepare, review and/or approve detailed audit schedules and reconciliations. Identify any write offs, adjustments, reclasses, etc. prior to the audit and record in the accounting system
Assist the Director of Finance in remediating any audit issues that result from the annual audit in an effort to continually improve processes and results
Create, maintain and revise, as needed, global accounting manuals containing accounting policies and procedures and other working documents as needed
Oversee entire Accounts Payable process and Accounts Receivable function (supervise in consultation or liaise with development team to ensure accurate recording of revenue and corresponding restrictions). Implement best practices for accounts payable and accounts receivable functions in consultation with other finance and accounting team members or other staff
Responsible for timely and accurate bank reconciliations, credit card reconciliations, debit card reconciliations, etc. for all 350.org accounts, including those in non-USD currencies
Act as expert on accounting system(s) setup, capabilities and technical requirements. Ensure accounting system integrity and make recommendations to COO and Director of Finance for ongoing improvements in functionality as required
Responsible for review and approval of payroll processing and payroll accounting entries in multiple countries, including US, Canada, South Africa, UK, etc. Work with various payroll providers in each country for timely payroll submission and payment, and to ensure compliance with local laws and regulations. Maintain reconciliations for payroll liabilities, including retirement/pensions, taxes and other benefits
Understand intercompany and inter-entity accounting and cost allocations, including due-to due-from accounting
Consistently prepare financial data, analyze financial data and share reports in an accurate and timely manner as requested from the Director of Finance, COO or other management. Clearly communicate monthly, quarterly and annual financial statements. Keep management informed of any material changes
Cash Flow Management and Controls
Responsible for overall management and safeguarding of cash, including banking, bank transfers and other cash-equivalent/investment accounts
Maintain internal controls and safeguards for receipt of revenue and actual expenditures
Develop documentation of procedures and recommendations for cash control process improvements
Assist Director of Finance in organizational cash flow forecasting as needed
Complete and/or review reconciliations for all cash or cash-equivalent/investment accounts on a monthly basis
Other
Oversee accounting staff, including members of accounts payable, accounts receivable and general accountants and/or specialists
Develop and manage a high-performing accounting team with an employee-oriented culture that emphasizes quality, process improvement and employee retention. Manage direct reports, while maintaining the goals of the Finance & Accounting Department and Operations Department
Support the Finance & Accounting Department and Operations Department when called upon for various requests. Assist in special projects as necessary and other duties as assigned by the Director of Finance, Head of Operations and/or Managing Director
Participate or support organizational initiatives or events
Take initiative to learn about climate change and the mission and programs of 350.org
QUALIFICATIONS/EDUCATION and/or EXPERIENCE REQUIREMENTS:
Required Qualifications
Bachelor’s degree or Master’s degree in Accounting
Minimum 8+ years of accounting experience, demonstrating a clear increase in responsibilities
Minimum 5+ years as a manager within the accounting or finance function, including 3+ years of direct supervision
Excellent and expert knowledge of US GAAP
Experience in developing, implementing and managing the month end close process for an international organization
Experience in an international nonprofit organization, including experience in multi-entity, multi-currency and international transactions/accounting
Strong experience and working knowledge of general ledger, accounts payable, domestic and international disbursements, nonprofit revenue recognition, accounts receivable, payroll, and banking required
Experience in being a key player for audit support
Experience implementing or migrating to a new accounting system or ERP or other similar project management experience
Ability to translate financial concepts to individuals at all levels in the organization – including non-finance colleagues
Keen analytic, organization and independent problem-solving skills. Experience in effectively communicating key data, including presentations to management
Meticulous attention to detail – demonstrates accuracy and thoroughness, organized, monitors own work and the work of others to ensure quality
Expert at managing self, including prioritizing multiple tasks and meeting deadlines, while also managing multiple team members
Proactive, hands-on thinker and problem solver
Customer-oriented, positive attitude
Excellent written and communication skills, proficiency of English language (spoken and written) is required
Desired Qualifications
A CPA or accounting certification is a plus
Some understanding of IFRS is a plus
Commitment to a work environment that incorporates cultural values and is mission-driven, professional, direct, naturally collaborative, and collegial
Comfortable working in partnership with senior staff within the organization
Experience with Intacct, Expensify and/or similar accounting/ERP system
Experience with Google suite, including Gmail, google calendar, google docs, google sheets
Experience with modelling and complex functions in Microsoft Excel
We are looking for someone who is comfortable working both independently and in teams, highly responsive, and able to lead initiatives as well as take direction from others.
Position Type: Full time
Application Deadline: 10/01/2023
Compensation: Salary tier 3.3 (USD $105,000 annually)
Location: Remote in the United States (CA, CO,CT, GA, MD, MA, ME, MT, NJ, NY, NC, PA, UT, VT, VA, WI, WA, or Washington, DC)
--
If you have suggestions for us on how to do this better, we really value your input and strongly encourage you to write to us at jobs@350.org with the subject line ‘Hiring Feedback’.
Sep 24, 2023
Full time
350.org is looking for a controller who will provide leadership for all areas of the accounting function. This is a remote position that can be based anywhere in CA, CO,CT, GA, MD, MA, ME, MT, NC, NJ, NY, PA, UT, VT, VA, WA, WI, or Washington, DC.
About 350.org
350.org is building a global grassroots movement to solve the climate crisis. Our online campaigns, grassroots organizing, and mass public actions are led from the bottom up by thousands of volunteer organizers in over 188 countries. 350.org works hard to organize in a new way—everywhere at once, using online tools to facilitate strategic offline action. We want to be a laboratory for the best ways to strengthen the climate movement and catalyze transformation around the world. The values that guide and drive our work are listed here.
350.org is an equal opportunity employer. 350.org strives to be an inclusive and collaborative group of people who bring a variety of approaches to the work we do. We’re committed to the principles of j ustice, and we try to build a safe workplace where everyone is treated fairly and enjoys working together. We value new perspectives, ideas of all sorts, and different ways of working. Diverse perspectives and experiences improve the way 350.org carries out our work – including what we decide to work on and how creatively/effectively we do that. We do our best to make staff positions accessible to all potential team members, regardless of race, national origin, ethnicity, age, disability, assigned gender, gender expression or identity, sexual orientation or identity, religion or creed, veteran status, marital or parental status, and genetic information. We also strive to include team members in communities most impacted by climate change or impacted by other kinds of environmental, social, and economic injustice.
About the Controller Position
The Controller oversees all accounting operations of an organization that has $20M+ annual revenues and processes $40M+ of transactions annually. This senior position requires proven, hands-on experience in end-to-end accounting management, team management and a strong understanding of both nonprofit accounting and US GAAP accounting. This position includes exercising independent judgment to accomplish job duties, implementing global process improvements and being proactive at keeping processes moving forward. The Controller provides overall leadership for all areas of the accounting function, including accounts payable, accounts receivable, banking, month end close, payroll, general ledger, journal entries, audit support, administrative support, etc. This role exercises responsibility for the accuracy of financial data and reports and promotes the safeguarding of the organization’s assets through the maintenance of adequate internal controls. The Controller’s responsibilities span across an international, global organization that operates in 20+ currencies, 30+ countries, 4 separate entities and 2 separate organizations (501c3 and 501c4). This position reports into the Global Director of Finance and is an important leader within the Finance & Accounting Department and the organization as a whole.
Key Responsibilities
Accounting Functions, Financial Reporting and Financial Systems
Lead the accounting function by assigning, directing and monitoring all tasks in this area
Overseeing and managing accounts payable, accounts receivable, payroll accounting and payroll processing, preparing journal entries, general accounting activity, banking activity and account reconciliations
Create, implement and manage a global month end close (MEC) process to ensure financials are timely, accurate and complete
Review and manage the process end-to-end and implement improvements where necessary to drive efficiency and accuracy
Make adjustments and journal entries where necessary and ensure staff has completed their MEC duties properly and on-time
Conduct account analysis and ad hoc reporting after month end close to check for thoroughness, consistency or other requests. Review P&L, Balance Sheet, Cash Flow Statement and Trial Balance reports for consistency, trending, anomalies, missing transactions, corrections needed, etc. every month during MEC
Assign responsibilities as needed to accounting team members
Assist the members of the Finance & Accounting Department in preparing budgets, forecasts, reports, etc.
Responsible for managing operational and financial data and ensuring data integrity and accuracy
Assist the Director of Finance and other management in development and documentation of operational procedures and in the development of system controls to ensure data integrity and internal controls to safeguard assets
Assist the Director of Finance and other management in production of accurate and timely financial statements.
Oversee all accounts, ledgers, subledgers and reporting systems
Ensure compliance with appropriate US GAAP standards, external laws/regulations, and translations from IFRS wherever appropriate
Assist the Director of Finance and other team members with compliance for regulatory filings, tax filings, etc. in overseas entities in South Africa, UK and other locations
Stay up-to-date on accounting changes, including for the nonprofit sector. Design and implement new processes to keep financial transaction recording and financial reporting up-to-date with new standards to remain compliant
Assist the Director of Finance in annual audit and Tax Form 990 preparation. Prepare, review and/or approve detailed audit schedules and reconciliations. Identify any write offs, adjustments, reclasses, etc. prior to the audit and record in the accounting system
Assist the Director of Finance in remediating any audit issues that result from the annual audit in an effort to continually improve processes and results
Create, maintain and revise, as needed, global accounting manuals containing accounting policies and procedures and other working documents as needed
Oversee entire Accounts Payable process and Accounts Receivable function (supervise in consultation or liaise with development team to ensure accurate recording of revenue and corresponding restrictions). Implement best practices for accounts payable and accounts receivable functions in consultation with other finance and accounting team members or other staff
Responsible for timely and accurate bank reconciliations, credit card reconciliations, debit card reconciliations, etc. for all 350.org accounts, including those in non-USD currencies
Act as expert on accounting system(s) setup, capabilities and technical requirements. Ensure accounting system integrity and make recommendations to COO and Director of Finance for ongoing improvements in functionality as required
Responsible for review and approval of payroll processing and payroll accounting entries in multiple countries, including US, Canada, South Africa, UK, etc. Work with various payroll providers in each country for timely payroll submission and payment, and to ensure compliance with local laws and regulations. Maintain reconciliations for payroll liabilities, including retirement/pensions, taxes and other benefits
Understand intercompany and inter-entity accounting and cost allocations, including due-to due-from accounting
Consistently prepare financial data, analyze financial data and share reports in an accurate and timely manner as requested from the Director of Finance, COO or other management. Clearly communicate monthly, quarterly and annual financial statements. Keep management informed of any material changes
Cash Flow Management and Controls
Responsible for overall management and safeguarding of cash, including banking, bank transfers and other cash-equivalent/investment accounts
Maintain internal controls and safeguards for receipt of revenue and actual expenditures
Develop documentation of procedures and recommendations for cash control process improvements
Assist Director of Finance in organizational cash flow forecasting as needed
Complete and/or review reconciliations for all cash or cash-equivalent/investment accounts on a monthly basis
Other
Oversee accounting staff, including members of accounts payable, accounts receivable and general accountants and/or specialists
Develop and manage a high-performing accounting team with an employee-oriented culture that emphasizes quality, process improvement and employee retention. Manage direct reports, while maintaining the goals of the Finance & Accounting Department and Operations Department
Support the Finance & Accounting Department and Operations Department when called upon for various requests. Assist in special projects as necessary and other duties as assigned by the Director of Finance, Head of Operations and/or Managing Director
Participate or support organizational initiatives or events
Take initiative to learn about climate change and the mission and programs of 350.org
QUALIFICATIONS/EDUCATION and/or EXPERIENCE REQUIREMENTS:
Required Qualifications
Bachelor’s degree or Master’s degree in Accounting
Minimum 8+ years of accounting experience, demonstrating a clear increase in responsibilities
Minimum 5+ years as a manager within the accounting or finance function, including 3+ years of direct supervision
Excellent and expert knowledge of US GAAP
Experience in developing, implementing and managing the month end close process for an international organization
Experience in an international nonprofit organization, including experience in multi-entity, multi-currency and international transactions/accounting
Strong experience and working knowledge of general ledger, accounts payable, domestic and international disbursements, nonprofit revenue recognition, accounts receivable, payroll, and banking required
Experience in being a key player for audit support
Experience implementing or migrating to a new accounting system or ERP or other similar project management experience
Ability to translate financial concepts to individuals at all levels in the organization – including non-finance colleagues
Keen analytic, organization and independent problem-solving skills. Experience in effectively communicating key data, including presentations to management
Meticulous attention to detail – demonstrates accuracy and thoroughness, organized, monitors own work and the work of others to ensure quality
Expert at managing self, including prioritizing multiple tasks and meeting deadlines, while also managing multiple team members
Proactive, hands-on thinker and problem solver
Customer-oriented, positive attitude
Excellent written and communication skills, proficiency of English language (spoken and written) is required
Desired Qualifications
A CPA or accounting certification is a plus
Some understanding of IFRS is a plus
Commitment to a work environment that incorporates cultural values and is mission-driven, professional, direct, naturally collaborative, and collegial
Comfortable working in partnership with senior staff within the organization
Experience with Intacct, Expensify and/or similar accounting/ERP system
Experience with Google suite, including Gmail, google calendar, google docs, google sheets
Experience with modelling and complex functions in Microsoft Excel
We are looking for someone who is comfortable working both independently and in teams, highly responsive, and able to lead initiatives as well as take direction from others.
Position Type: Full time
Application Deadline: 10/01/2023
Compensation: Salary tier 3.3 (USD $105,000 annually)
Location: Remote in the United States (CA, CO,CT, GA, MD, MA, ME, MT, NJ, NY, NC, PA, UT, VT, VA, WI, WA, or Washington, DC)
--
If you have suggestions for us on how to do this better, we really value your input and strongly encourage you to write to us at jobs@350.org with the subject line ‘Hiring Feedback’.
Client Finance Specialist
Chicago, IL
Description
Position Overview
The most successful Client Finance Specialists (CFS) contribute to organizational excellence through exceptional delivery of all financial services to our clients. The ability to manage timelines, communicate effectively, prioritize, and maintain an attention to detail are essential to a successful CFS. Demonstrating initiative by asking probing questions, challenging the status quo, and applying analytical thinking to find resourceful solutions are crucial. The greatest quality that a CFS could possess is striving to exceed their previous-best performance by exhibiting a commitment to continuous learning and development.
Organization
The CFS supports assigned Client Finance Manager(s) and Team Lead(s) in the execution of the company’s business plan metrics and initiatives. They will achieve this by focusing on results and desired outcomes, making timely, informed decisions that take into account the facts, goals, constraints and risk. The CFS works collaboratively with internal and external stakeholders to ensure financial services are delivered to the client’s expectation resulting in respect and trust regarding financial program management. This requires extensive direct communication with internal departments. Proficiently respond to calls and emails from clients by demonstrating a strong understanding of the relocation process and their financial needs.
Core Responsibilities
The CFS plays a key role in ensuring the financial services are administered smoothly by:
Efficiently and accurately processing expense audits
Application of taxable and excludable expenses, wage gross ups, wage requests and payroll reporting
Equity funding
Mortgage payoff
Home sale reconciliations
Invoicing, cash application and financial audits
Performance Objectives
Proactively manage tasks that support the financial needs of RELO Direct clients by managing accounts payable and receivable, cash applications, payroll reporting, home sale reconciliations and financial audits.
Act with customers in mind to establish effective relationships that foster trust and respect.
Demonstrate a results-focus and initiative mindset by achieving key performance metrics and influencing teammates to achieve total company results.
Use first-hand customer information and feedback for improvements in process, product or services.
Continuously build knowledge and skills to improve performance and enhance value to our customers.
Communicate orally and in written form with clarity and good effect, understand clearly and quickly when instructions are given, and practice judgment on what information is important, what should be communicated how, to whom and when.
Support RELO Direct in the strategic development of customer relationships by sharing expertise, leveraging resources and anticipating needs that result in excellent service.
Requirements
BS degree in accounting or finance preferred or equivalent work experience required
Strong multi-tasking, prioritizing, and organizational skills
Strong analytical skills required
Detail orientation and a high degree of accuracy
Written and oral communication skills
Ability to work independently and with your team
As a contractor of services for the US Government we must comply with federal law mandating that all employees be fully vaccinated for COVID-19, unless the employee is legally entitled to an accommodation. In addition, the selected candidate will be required to pass government security clearance.
Sep 13, 2023
Full time
Client Finance Specialist
Chicago, IL
Description
Position Overview
The most successful Client Finance Specialists (CFS) contribute to organizational excellence through exceptional delivery of all financial services to our clients. The ability to manage timelines, communicate effectively, prioritize, and maintain an attention to detail are essential to a successful CFS. Demonstrating initiative by asking probing questions, challenging the status quo, and applying analytical thinking to find resourceful solutions are crucial. The greatest quality that a CFS could possess is striving to exceed their previous-best performance by exhibiting a commitment to continuous learning and development.
Organization
The CFS supports assigned Client Finance Manager(s) and Team Lead(s) in the execution of the company’s business plan metrics and initiatives. They will achieve this by focusing on results and desired outcomes, making timely, informed decisions that take into account the facts, goals, constraints and risk. The CFS works collaboratively with internal and external stakeholders to ensure financial services are delivered to the client’s expectation resulting in respect and trust regarding financial program management. This requires extensive direct communication with internal departments. Proficiently respond to calls and emails from clients by demonstrating a strong understanding of the relocation process and their financial needs.
Core Responsibilities
The CFS plays a key role in ensuring the financial services are administered smoothly by:
Efficiently and accurately processing expense audits
Application of taxable and excludable expenses, wage gross ups, wage requests and payroll reporting
Equity funding
Mortgage payoff
Home sale reconciliations
Invoicing, cash application and financial audits
Performance Objectives
Proactively manage tasks that support the financial needs of RELO Direct clients by managing accounts payable and receivable, cash applications, payroll reporting, home sale reconciliations and financial audits.
Act with customers in mind to establish effective relationships that foster trust and respect.
Demonstrate a results-focus and initiative mindset by achieving key performance metrics and influencing teammates to achieve total company results.
Use first-hand customer information and feedback for improvements in process, product or services.
Continuously build knowledge and skills to improve performance and enhance value to our customers.
Communicate orally and in written form with clarity and good effect, understand clearly and quickly when instructions are given, and practice judgment on what information is important, what should be communicated how, to whom and when.
Support RELO Direct in the strategic development of customer relationships by sharing expertise, leveraging resources and anticipating needs that result in excellent service.
Requirements
BS degree in accounting or finance preferred or equivalent work experience required
Strong multi-tasking, prioritizing, and organizational skills
Strong analytical skills required
Detail orientation and a high degree of accuracy
Written and oral communication skills
Ability to work independently and with your team
As a contractor of services for the US Government we must comply with federal law mandating that all employees be fully vaccinated for COVID-19, unless the employee is legally entitled to an accommodation. In addition, the selected candidate will be required to pass government security clearance.
Position Overview
The most successful Client Finance Specialists (CFS) contribute to organizational excellence through exceptional delivery of all financial services to our clients. The ability to manage timelines, communicate effectively, prioritize, and maintain attention to detail are essential to a successful CFS. Demonstrating initiative by asking probing questions, challenging the status quo, and applying analytical thinking to find resourceful solutions are crucial. The greatest quality that a CFS could possess is striving to exceed their previous-best performance by exhibiting a commitment to continuous learning and development.
Organization
The CFS supports assigned Client Finance Manager(s) in the execution of the company’s business plan metrics and initiatives. They will achieve this by focusing on results and desired outcomes, making timely, informed decisions that take into account the facts, goals, constraints and risk. The CFS works collaboratively with internal and external stakeholders to ensure financial services are delivered to the client’s expectation resulting in respect and trust regarding financial program management. This requires extensive direct communication with internal departments. Proficiently respond to calls and emails from clients by demonstrating a strong understanding of the relocation process and their financial needs.
Core Responsibilities
The CFS plays a key role in ensuring the financial services are administered smoothly by:
Efficiently and accurately processing expense audits
Application of taxable and excludable expenses, wage gross ups, wage requests and payroll reporting
Equity funding
Mortgage payoff
Home sale reconciliations
Invoicing, cash application and financial audits
Performance Objectives
Proactively manage tasks that support the financial needs of RELO Direct clients by managing accounts payable and receivable, cash applications, payroll reporting, home sale reconciliations and financial audits.
Act with customers in mind to establish effective relationships that foster trust and respect.
Demonstrate a results-focus and initiative mindset by achieving key performance metrics and influencing teammates to achieve total company results.
Use first-hand customer information and feedback for improvements in process, product or services.
Continuously build knowledge and skills to improve performance and enhance value to our customers.
Communicate orally and in written form with clarity and good effect, understand clearly and quickly when instructions are given, and practice judgment on what information is important, what should be communicated how, to whom and when.
Support RELO Direct in the strategic development of customer relationships by sharing expertise, leveraging resources and anticipating needs that result in excellent service.
Requirements
Demonstrated experience in customer service; ability to communicate effectively and efficiently while fostering respectful, customer -service oriented professional relationships
Strong analytical skills: the ability to troubleshoot and resolve technical issues while learning new technologies quickly
Strong communication and interpersonal skills: written and verbal.
Proficient in Microsoft Office, especially Excel
Ability to thrive in a fast-paced environment while working work effectively with all levels of management
Intellectual curiosity and the ability to work independently and with a team
Aptitude for working with financial data
Strong multi-tasking, prioritizing, and organizational skills
Detail orientation and a high degree of accuracy
The selected candidate will be required to pass government security clearance.
May 12, 2023
Full time
Position Overview
The most successful Client Finance Specialists (CFS) contribute to organizational excellence through exceptional delivery of all financial services to our clients. The ability to manage timelines, communicate effectively, prioritize, and maintain attention to detail are essential to a successful CFS. Demonstrating initiative by asking probing questions, challenging the status quo, and applying analytical thinking to find resourceful solutions are crucial. The greatest quality that a CFS could possess is striving to exceed their previous-best performance by exhibiting a commitment to continuous learning and development.
Organization
The CFS supports assigned Client Finance Manager(s) in the execution of the company’s business plan metrics and initiatives. They will achieve this by focusing on results and desired outcomes, making timely, informed decisions that take into account the facts, goals, constraints and risk. The CFS works collaboratively with internal and external stakeholders to ensure financial services are delivered to the client’s expectation resulting in respect and trust regarding financial program management. This requires extensive direct communication with internal departments. Proficiently respond to calls and emails from clients by demonstrating a strong understanding of the relocation process and their financial needs.
Core Responsibilities
The CFS plays a key role in ensuring the financial services are administered smoothly by:
Efficiently and accurately processing expense audits
Application of taxable and excludable expenses, wage gross ups, wage requests and payroll reporting
Equity funding
Mortgage payoff
Home sale reconciliations
Invoicing, cash application and financial audits
Performance Objectives
Proactively manage tasks that support the financial needs of RELO Direct clients by managing accounts payable and receivable, cash applications, payroll reporting, home sale reconciliations and financial audits.
Act with customers in mind to establish effective relationships that foster trust and respect.
Demonstrate a results-focus and initiative mindset by achieving key performance metrics and influencing teammates to achieve total company results.
Use first-hand customer information and feedback for improvements in process, product or services.
Continuously build knowledge and skills to improve performance and enhance value to our customers.
Communicate orally and in written form with clarity and good effect, understand clearly and quickly when instructions are given, and practice judgment on what information is important, what should be communicated how, to whom and when.
Support RELO Direct in the strategic development of customer relationships by sharing expertise, leveraging resources and anticipating needs that result in excellent service.
Requirements
Demonstrated experience in customer service; ability to communicate effectively and efficiently while fostering respectful, customer -service oriented professional relationships
Strong analytical skills: the ability to troubleshoot and resolve technical issues while learning new technologies quickly
Strong communication and interpersonal skills: written and verbal.
Proficient in Microsoft Office, especially Excel
Ability to thrive in a fast-paced environment while working work effectively with all levels of management
Intellectual curiosity and the ability to work independently and with a team
Aptitude for working with financial data
Strong multi-tasking, prioritizing, and organizational skills
Detail orientation and a high degree of accuracy
The selected candidate will be required to pass government security clearance.
This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The WRI Ross Center for Sustainable Cities (Cities Program) helps to transform cities into compact, connected and resilient spaces that provide healthy, accessible, and prosperous living environments for their residents. We coordinate the Cities Program’s extensive technical and practical expertise through eight integrated solution areas: Integrated Transport Systems, Vision Zero, Zero Carbon Buildings, Livable Neighborhoods, Electric Mobility, Water/Heat Resilience, Air Quality and Inclusive Climate & Energy Action Planning. Data and Urban Finance are cross-cutting themes that inform all of our solution offerings. We implement our solutions by working deeply with multiple stakeholders over long periods of time to demonstrate possibilities in rapidly transforming cities. We expand our impact to other cities by leveraging these demonstrated possibilities to convene multiple cross-sectoral stakeholders and partnering with city networks. Our research and projects in cities and in national policies connect environmental sustainability, health, safety, equity, and quality of life. The Cities Data Initiative is focused on leveraging new and emerging streams of data to enable more informed, integrated, strategic, and collaborative urban planning. We help focus data innovators toward meeting the needs of city decisionmakers and we build tools and local capacity to generate actionable insights from data innovations. https://wrirosscities.org/
Job Highlight:
In this role, you will work with our Data & Tools team at the Ross Center for Sustainable Cities to provide grants and finance management, and project management support. You will work on complex, multi-year, multi-faceted international grants - developing and updating work plans and budgets, tracking, and monitoring deliverables and expenditures, preparing progress and financial reports, and working with project managers, partner organizations, and international offices to maintain healthy project collaboration and financial systems. Your responsibilities will be split 50% project management and 50% financial management. You will be supported by a team of project managers and finance specialists within the WRI Ross Center. You will work with our central finance teams including the cost and pricing team, grants and contracts team, and accounting team. You will report to the Senior Manager for Data and Tools within the Ross Center for Sustainable Cities.
What will you do:
Project Management (50%):
Facilitate team meetings and supports in the development of agendas and content for project presentations, workshops, conferences, research seminars, Executive Team and other high-level meetings; prepare invitations and takes minutes, tracking follow-up
With project leadership, supports annual and multi-year project planning efforts, including developing workplans, ensuring allocation of resources to the different projects
With the project manager and project team, you will develop and tracks progress toward the project’s theory of change
Serve as project monitoring, evaluation and learning (PMEL) liaison for the team, providing guidance and ensuring compliance with WRI institutional monitoring and evaluation tracking and reporting systems
Support the project manager in collecting inputs from WRI International Offices and partners, analyzing data and reports, and compiling reports for WRI Global institutional reporting and sharing with global external partners
Manage organization of and collaboration using internal and externally shared documents and productivity software (Microsoft Office 365, Google Workspace, Asana) concerning project documents and deliverables
Financial Management (25%):
Updates and maintains project funding and allocations with workstream director and project managers utilizing WRI's budgeting and forecasting software (TM1)
Process invoices and payments for projects in compliance with WRI's policies (subgrants, consultancies, work orders, etc.)
Assist the project team in the project closeout process, including turnover documentation and financial reconciliation and manages financial reporting to donors
Coordinate and advise team monthly on budget management and prepare financial review template for review with workstream director and operations staff
Develop fiscal year budget forecasts on a yearly basis with operations and your workstream director; develop proposals budgets for new opportunities
Provide timesheet guidance to the Data & Tools Cities team members on a bi-weekly basis
Grant Management (20%):
Monitor program or project performance against contract requirements and deliverables
Guide partner organizations and consultants to help them understand and comply with subgrant and contract requirements following funder policies
Process documentation for project commitments (i.e., agreements, contracts, work authorizations, and purchase orders)
Support reporting on grants, including gathering information on accomplishments, activities, and challenges for funders
Supports donor and grants management by keeping database software (Salesforce) up to date
What will you need:
Education: You have a bachelor’s degree in finance, economics, accounting, business, public policy, political science, non-profit management, international affairs, or similar subject
Experience: You have a minimum of 3+ years full-time relevant work experience in financial management, budgeting, administration, nonprofit operations or a related, relevant field
You have experience organizing and managing detailed and complex budgeting structures, donor reporting and/or grant or financial management
You have experience supporting the operations or management of complex, multi-year, multi-partner projects
You have experience working with international teams or projects
You have experience using Microsoft Office (Excel, Word, PowerPoint, Outlook), especially Excel along with writing, database management, and proofreading. Budgeting experience with Excel, or other budgeting software is desirable.
You have experience handling multiple projects with varying deadlines as well as rapidly changing priorities
You have a interest in the mission and work of the WRI Ross Center for Sustainable Cities
Languages: In addition to proficiency in written and spoken English, additional language skills are a plus
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary:
The salary range is: 69,000 to 78,000 USD. WRI offers a great compensation and benefits package.
How to Apply
Please submit a resume with cover letter by the date of May 1, 2023. You must apply through the WRI Careers portal to be considered.
What We Offer
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the modern of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Apr 19, 2023
Full time
This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The WRI Ross Center for Sustainable Cities (Cities Program) helps to transform cities into compact, connected and resilient spaces that provide healthy, accessible, and prosperous living environments for their residents. We coordinate the Cities Program’s extensive technical and practical expertise through eight integrated solution areas: Integrated Transport Systems, Vision Zero, Zero Carbon Buildings, Livable Neighborhoods, Electric Mobility, Water/Heat Resilience, Air Quality and Inclusive Climate & Energy Action Planning. Data and Urban Finance are cross-cutting themes that inform all of our solution offerings. We implement our solutions by working deeply with multiple stakeholders over long periods of time to demonstrate possibilities in rapidly transforming cities. We expand our impact to other cities by leveraging these demonstrated possibilities to convene multiple cross-sectoral stakeholders and partnering with city networks. Our research and projects in cities and in national policies connect environmental sustainability, health, safety, equity, and quality of life. The Cities Data Initiative is focused on leveraging new and emerging streams of data to enable more informed, integrated, strategic, and collaborative urban planning. We help focus data innovators toward meeting the needs of city decisionmakers and we build tools and local capacity to generate actionable insights from data innovations. https://wrirosscities.org/
Job Highlight:
In this role, you will work with our Data & Tools team at the Ross Center for Sustainable Cities to provide grants and finance management, and project management support. You will work on complex, multi-year, multi-faceted international grants - developing and updating work plans and budgets, tracking, and monitoring deliverables and expenditures, preparing progress and financial reports, and working with project managers, partner organizations, and international offices to maintain healthy project collaboration and financial systems. Your responsibilities will be split 50% project management and 50% financial management. You will be supported by a team of project managers and finance specialists within the WRI Ross Center. You will work with our central finance teams including the cost and pricing team, grants and contracts team, and accounting team. You will report to the Senior Manager for Data and Tools within the Ross Center for Sustainable Cities.
What will you do:
Project Management (50%):
Facilitate team meetings and supports in the development of agendas and content for project presentations, workshops, conferences, research seminars, Executive Team and other high-level meetings; prepare invitations and takes minutes, tracking follow-up
With project leadership, supports annual and multi-year project planning efforts, including developing workplans, ensuring allocation of resources to the different projects
With the project manager and project team, you will develop and tracks progress toward the project’s theory of change
Serve as project monitoring, evaluation and learning (PMEL) liaison for the team, providing guidance and ensuring compliance with WRI institutional monitoring and evaluation tracking and reporting systems
Support the project manager in collecting inputs from WRI International Offices and partners, analyzing data and reports, and compiling reports for WRI Global institutional reporting and sharing with global external partners
Manage organization of and collaboration using internal and externally shared documents and productivity software (Microsoft Office 365, Google Workspace, Asana) concerning project documents and deliverables
Financial Management (25%):
Updates and maintains project funding and allocations with workstream director and project managers utilizing WRI's budgeting and forecasting software (TM1)
Process invoices and payments for projects in compliance with WRI's policies (subgrants, consultancies, work orders, etc.)
Assist the project team in the project closeout process, including turnover documentation and financial reconciliation and manages financial reporting to donors
Coordinate and advise team monthly on budget management and prepare financial review template for review with workstream director and operations staff
Develop fiscal year budget forecasts on a yearly basis with operations and your workstream director; develop proposals budgets for new opportunities
Provide timesheet guidance to the Data & Tools Cities team members on a bi-weekly basis
Grant Management (20%):
Monitor program or project performance against contract requirements and deliverables
Guide partner organizations and consultants to help them understand and comply with subgrant and contract requirements following funder policies
Process documentation for project commitments (i.e., agreements, contracts, work authorizations, and purchase orders)
Support reporting on grants, including gathering information on accomplishments, activities, and challenges for funders
Supports donor and grants management by keeping database software (Salesforce) up to date
What will you need:
Education: You have a bachelor’s degree in finance, economics, accounting, business, public policy, political science, non-profit management, international affairs, or similar subject
Experience: You have a minimum of 3+ years full-time relevant work experience in financial management, budgeting, administration, nonprofit operations or a related, relevant field
You have experience organizing and managing detailed and complex budgeting structures, donor reporting and/or grant or financial management
You have experience supporting the operations or management of complex, multi-year, multi-partner projects
You have experience working with international teams or projects
You have experience using Microsoft Office (Excel, Word, PowerPoint, Outlook), especially Excel along with writing, database management, and proofreading. Budgeting experience with Excel, or other budgeting software is desirable.
You have experience handling multiple projects with varying deadlines as well as rapidly changing priorities
You have a interest in the mission and work of the WRI Ross Center for Sustainable Cities
Languages: In addition to proficiency in written and spoken English, additional language skills are a plus
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary:
The salary range is: 69,000 to 78,000 USD. WRI offers a great compensation and benefits package.
How to Apply
Please submit a resume with cover letter by the date of May 1, 2023. You must apply through the WRI Careers portal to be considered.
What We Offer
A great compensation package
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the modern of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Utility Account Representative I/II/III (General Services – Solid Waste & Recycling)
$38,065 / year or higher DOQ + Full-Time County Benefits .
James City County’s General Services Department seeks an individual to perform responsible work assisting new and existing customers in existing department programs with billing, late notifications, and payment processes.
There are three levels of Utility Account Representative distinguished by the level of work performed and the qualifications of the employee.
Utility Account Representative I: $38,065 / year or higher DOQ
Utility Account Representative II: $40,699 / year or higher DOQ
Utility Account Representative III: $46,574 / year or higher DOQ
Responsibilities:
Assists with processing customer billing for services provided by the County’s contractual vendor; interprets and updates information from a variety of databases; calculates refunds due to a variety of situations outlined in the Departments Standard Operating Procedure Manual.
Researches and resolves problems using in-depth knowledge of General Services’ operations; negotiates payment extensions or arrangements with customers; initiates non-payment cart removal.
Responds to service-related phone calls and e-mails from customers; works to resolve a wide variety of difficult customer inquiries or complaints concerning curbside recycling services; explains policies and procedures to customers; appraises service concerns to determine causation and relays information to vendor.
Develops and maintains cooperative and professional relationships with employees, accounting representatives from all departments, and outside agencies.
Utility Account Representative III serves as lead worker in providing operational oversight; schedules and distributes workload among staff; provides training to staff as needed.
Requirements:
Any combination of education and experience equivalent to a high school diploma; college degree or courses in accounting or business management, or related field preferred; and some experience working in utility billing or accounts receivable/payable including experience involving public contact and customer service.
Must possess or be able to obtain within 30 days of hire, valid Virginia driver’s license and acceptable driving record based on James City County criteria.
Knowledge of standard office practices and procedures, equipment, and administration; general office computer software and associated equipment; knowledge of principles and processes for providing customers service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in the use of computer software programs including Microsoft Office Suite.
Ability to establish and implement effective administrative programs and procedures; plan and organize daily work routine and establish priorities for the completion of work in accordance with sound time-management methodology; use logic and reasoning to understand, analyze, and evaluate situations; exercise good judgment to make appropriate decisions; effectively communicate ideas and proposals verbally and in writing, to include the preparation of detailed logs which include numerical information; perform mathematical calculations.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Mar 31, 2023
Full time
Utility Account Representative I/II/III (General Services – Solid Waste & Recycling)
$38,065 / year or higher DOQ + Full-Time County Benefits .
James City County’s General Services Department seeks an individual to perform responsible work assisting new and existing customers in existing department programs with billing, late notifications, and payment processes.
There are three levels of Utility Account Representative distinguished by the level of work performed and the qualifications of the employee.
Utility Account Representative I: $38,065 / year or higher DOQ
Utility Account Representative II: $40,699 / year or higher DOQ
Utility Account Representative III: $46,574 / year or higher DOQ
Responsibilities:
Assists with processing customer billing for services provided by the County’s contractual vendor; interprets and updates information from a variety of databases; calculates refunds due to a variety of situations outlined in the Departments Standard Operating Procedure Manual.
Researches and resolves problems using in-depth knowledge of General Services’ operations; negotiates payment extensions or arrangements with customers; initiates non-payment cart removal.
Responds to service-related phone calls and e-mails from customers; works to resolve a wide variety of difficult customer inquiries or complaints concerning curbside recycling services; explains policies and procedures to customers; appraises service concerns to determine causation and relays information to vendor.
Develops and maintains cooperative and professional relationships with employees, accounting representatives from all departments, and outside agencies.
Utility Account Representative III serves as lead worker in providing operational oversight; schedules and distributes workload among staff; provides training to staff as needed.
Requirements:
Any combination of education and experience equivalent to a high school diploma; college degree or courses in accounting or business management, or related field preferred; and some experience working in utility billing or accounts receivable/payable including experience involving public contact and customer service.
Must possess or be able to obtain within 30 days of hire, valid Virginia driver’s license and acceptable driving record based on James City County criteria.
Knowledge of standard office practices and procedures, equipment, and administration; general office computer software and associated equipment; knowledge of principles and processes for providing customers service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
Skill in the use of computer software programs including Microsoft Office Suite.
Ability to establish and implement effective administrative programs and procedures; plan and organize daily work routine and establish priorities for the completion of work in accordance with sound time-management methodology; use logic and reasoning to understand, analyze, and evaluate situations; exercise good judgment to make appropriate decisions; effectively communicate ideas and proposals verbally and in writing, to include the preparation of detailed logs which include numerical information; perform mathematical calculations.
Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered. Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
The Evans Network of Companies
665 Hwy 74 S, Peachtree City, GA 30269
We are seeking an eager Billing Specialist to join the team in Peachtree City, GA! The Billing Specialist is responsible for ensuring accounts remain in good standing by ensuring invoices are processed timely and in a manner and/or format that meets customer specific billing requirements.
Essential Job Duties
Email Agents Customer Partner with billing exceptions and maintain communication notes on updated billing sheets
Work the Salesforce queue; respond to inquiries, invoice requests, and billing changes
Change bill to codes, rates, reference numbers, containers, and other information as needed
Submit deductions or payments to Agency and Trucks as needed
Locate any corresponding paperwork to be sent with invoices
Resend copies of invoices to customers, as requested
Reprint and resend adjusted/updated invoices, as necessary
Job Requirements
High school diploma or equivalent
Strong typing skills
Analytical and detail-oriented, with top notch organization skills
Collaborative team player
Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
Ability to read, speak, write, and understand English in a professional manner
Preferred Qualifications
Accounting background or banking experience
6+ months of experience in a professional office environment
6+ months processing payments
Trucking industry experience
Evans Delivery, part of the Evans Network of Companies, is a Transportation 3PL (third-party logistics) company that relentlessly pursues excellence and growth.
Feb 21, 2023
Full time
We are seeking an eager Billing Specialist to join the team in Peachtree City, GA! The Billing Specialist is responsible for ensuring accounts remain in good standing by ensuring invoices are processed timely and in a manner and/or format that meets customer specific billing requirements.
Essential Job Duties
Email Agents Customer Partner with billing exceptions and maintain communication notes on updated billing sheets
Work the Salesforce queue; respond to inquiries, invoice requests, and billing changes
Change bill to codes, rates, reference numbers, containers, and other information as needed
Submit deductions or payments to Agency and Trucks as needed
Locate any corresponding paperwork to be sent with invoices
Resend copies of invoices to customers, as requested
Reprint and resend adjusted/updated invoices, as necessary
Job Requirements
High school diploma or equivalent
Strong typing skills
Analytical and detail-oriented, with top notch organization skills
Collaborative team player
Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
Ability to read, speak, write, and understand English in a professional manner
Preferred Qualifications
Accounting background or banking experience
6+ months of experience in a professional office environment
6+ months processing payments
Trucking industry experience
Evans Delivery, part of the Evans Network of Companies, is a Transportation 3PL (third-party logistics) company that relentlessly pursues excellence and growth.
The Accounting Manager will be responsible for monthly journal entries and payroll, managing CHH Accounts Payable processing, and assisting Director of Accounting in month-end & year-end fiscal closing.
The salary range for this role is $61,000 to $72,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Reviews all CHH staff expense reimbursement requests and codes expenses
Reviews CHH non-subcontractor invoice allocations and reviews coding of invoices
Oversee/review rental payment distribution
Collaborate and manage relationship with Housing to ensure proper distribution and allocation of rents (1000-1500 rental checks)
Update cost allocation tables in CHH accounting database
Manage Agency credit cards (6 credit cards)
Oversee the weekly rental assistance check runs to support changes to existing leases and onboarding of new supportive housing clients
Oversee the monthly recurring rental assistance check runs
Participate in monthly reconciliation meetings to review operations and develop/implement strategies to address challenges
Support the integration of the rental payment process in the CaseWorthy database system
Prepare monthly journal entries for payroll, fringe, and other allocated shared costs
Prepare miscellaneous cash receipts for deposit, and track and reconcile public grants receivables and payments
Track and reconcile petty cash and cash advances on a monthly basis
Update CHH public grants receivable, payable
Generate and distribute CHH Form 1099’s on an annual basis
Prepare monthly bank reconciliation
Prepare monthly financial statements
Hire, train, mentor, and supervise assigned staff; assist in the recruitment and selection of team staff
Create scheduling and job assignments; manage performance and, complete and communicate performance evaluations; recommend salary, disciplinary, and other personnel actions in accordance with personnel policies and procedures
Assist with agency-wide activities as needed, including Annual Meeting, AIDS Run & Walk, World of Chocolate, and other events
Assist with other CHH departments with activities as directed
Perform other duties as required
SUPERVISORY RESPONSIBILITIES
Accounting Associate
Accounts Payable Associate
Accounting Specialist
EXPERIENCE AND EDUCATION
Minimum Qualifications
Bachelor’s degree in Accounting, Business, or related field
3 years’ experience with Financial Edge and Excel
2 years’ supervisory experience
Preferred Qualifications
Experience in the non-profit sector
KNOWLEDGE, SKILLS, AND ABILITIES
The ability to hold self and others accountable for rules and responsibilities
The ability to understand key pieces of information, separating relevant from irrelevant information
The ability to attend to and verify the accuracy and completeness of detailed information in paper documents or electronically (i.e., charges, data, due dates)
The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications) to input, access, modify, or output information or to execute programs or analysis
The ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
The ability to work productively and effectively when faced with stressful work situations and time constraints
The ability to manage time so that the priority of activities determines the timing and amount of attention received
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.
Dec 07, 2022
Full time
The Accounting Manager will be responsible for monthly journal entries and payroll, managing CHH Accounts Payable processing, and assisting Director of Accounting in month-end & year-end fiscal closing.
The salary range for this role is $61,000 to $72,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Reviews all CHH staff expense reimbursement requests and codes expenses
Reviews CHH non-subcontractor invoice allocations and reviews coding of invoices
Oversee/review rental payment distribution
Collaborate and manage relationship with Housing to ensure proper distribution and allocation of rents (1000-1500 rental checks)
Update cost allocation tables in CHH accounting database
Manage Agency credit cards (6 credit cards)
Oversee the weekly rental assistance check runs to support changes to existing leases and onboarding of new supportive housing clients
Oversee the monthly recurring rental assistance check runs
Participate in monthly reconciliation meetings to review operations and develop/implement strategies to address challenges
Support the integration of the rental payment process in the CaseWorthy database system
Prepare monthly journal entries for payroll, fringe, and other allocated shared costs
Prepare miscellaneous cash receipts for deposit, and track and reconcile public grants receivables and payments
Track and reconcile petty cash and cash advances on a monthly basis
Update CHH public grants receivable, payable
Generate and distribute CHH Form 1099’s on an annual basis
Prepare monthly bank reconciliation
Prepare monthly financial statements
Hire, train, mentor, and supervise assigned staff; assist in the recruitment and selection of team staff
Create scheduling and job assignments; manage performance and, complete and communicate performance evaluations; recommend salary, disciplinary, and other personnel actions in accordance with personnel policies and procedures
Assist with agency-wide activities as needed, including Annual Meeting, AIDS Run & Walk, World of Chocolate, and other events
Assist with other CHH departments with activities as directed
Perform other duties as required
SUPERVISORY RESPONSIBILITIES
Accounting Associate
Accounts Payable Associate
Accounting Specialist
EXPERIENCE AND EDUCATION
Minimum Qualifications
Bachelor’s degree in Accounting, Business, or related field
3 years’ experience with Financial Edge and Excel
2 years’ supervisory experience
Preferred Qualifications
Experience in the non-profit sector
KNOWLEDGE, SKILLS, AND ABILITIES
The ability to hold self and others accountable for rules and responsibilities
The ability to understand key pieces of information, separating relevant from irrelevant information
The ability to attend to and verify the accuracy and completeness of detailed information in paper documents or electronically (i.e., charges, data, due dates)
The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications) to input, access, modify, or output information or to execute programs or analysis
The ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
The ability to work productively and effectively when faced with stressful work situations and time constraints
The ability to manage time so that the priority of activities determines the timing and amount of attention received
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.
Title: Senior Vice President of Finance
Department: Finance
Status: Exempt
Reports to: Chief Operating Officer
Positions Reporting to this Position: Vice President of Finance (Financial Planning & Analysis), Vice President of Accounting
Location: Flexible (the employee may decide whether to work remotely or from an LCV office)
Travel Requirements: Up to 20%
Union Position: No
Job Classification Level: M-V
Salary Range (depending on experience) : $140,000 - 250,000
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is in search of a Senior Vice President of Finance that will embody our organizational values of accountability, anti-racism, community, innovation, learning, and sustainability. We are seeking a leader who will help us lead with a deep commitment to these values. The SVP, Finance will be focused on the executive leadership of the finance department and is responsible for overseeing the accounting and financial planning and analysis divisions of the department. The SVP, Finance will ensure all accounting operations are in compliance with GAAP, and internal accounting controls are maintained for data integrity, compliance, risk and provide quality analyses for organizational decisions. As a member of the Executive Team, the SVP, Finance participates in the development of organizational plans for LCV and our family of organizations including the League of Conservation Voters Education Fund, LCV Action Fund, LCV Victory Fund, GiveGreen United Action Fund, and Chispa AZ PAC. The SVP, Finance’s priorities are to manage financial strategy, develop and implement best practices, and lead the entire financial administration of our $150M organization.
The SVP, Finance will directly manage the Vice President of Finance (Financial Planning & Analysis) and the Vice President of Accounting, and indirectly support a team of 11 including a Financial and Budget Analyst, Director of Grants Management, Senior Revenue Accountant, Revenue Accountant, Finance Coordinator, Staff Accountants, Senior Director of Accounting and an interim contracted Accounts Payable Specialist. The SVP, Finance will work to enhance efficient financial operations and assist in the organizations’ compliance with relevant tax and campaign finance laws, regulations and filings. The Senior Vice President of Finance will thrive in our complex environment. This position will report directly to the Chief Operating Officer and will work closely with LCV’s President.
Responsibilities :
Financial Administration 30%
Oversee the preparation of financial statements, financial filings and 990 reporting for all applicable LCV entities.
Collaborate and provide direct leadership across organizations to support knowledge base around financial processes, budgeting and the monthly review process.
Partner with external consultants, vendors and stakeholders to achieve results for the organization, including financial consultants, financial system vendors, consulting investment accountant, tax accountant, legal counsel, and Board members.
Collaborate with COO and President on critical financial decisions, considerations and work closely with Legal on finance compliance processes to maintain accuracy and completeness of revenue and disbursements reported.
Maintain an adequate system of internal accounting controls throughout the company and between all entities.
Oversee major financial processes in conjunction with Vice Presidents of Accounting & Finance, i.e., Budgeting & Audit/990 process.
Support the VP of Accounting to monitor appropriate use of account numbers toward proper classification and recordkeeping of financial transactions; implement changes when appropriate.
Support the VP of Finance to monitor the set up and execution of our grants management processes & systems, financial analysis and reporting, variance analysis, net asset schedules, investment strategy and fiscal and grant budgeting process.
Oversee the provision of ongoing Cash Management, Cash Flow & Variance Analysis to senior management.
Assist the Legal/Compliance teams as needed with federal & state filings including FEC, state election agencies, LDA and charitable solicitation filings.
Strategic Finance 30%
Provide ongoing strategic financial direction and develop policies and procedures, manuals, training, and toolkits.
Monitor and advise on the financial health of the organization, assets, holdings, investments and reserves of $6M.
Ensure the organization remains in excellent financial standing, and monitor changes that may impact financial reporting.
Partner with the VP of Finance to oversee the organizational budget and conduct high level analysis for a wide range of needs including our CBA union process and negotiations that require financial analysis.
Support the development of business continuity and contingency plans to strengthen financial modeling and scenario planning.
Develop financial materials, training, narratives, presentations and visuals to support financial resource development and resource/tool building.
Lead the migration, integration and upgrades for all financial technology; manage the flow, use and utilization of cloud-based technology for the organization; explore new technology and dashboarding options as necessary.
Serve as a consultant/advisor to LCV's President, its 13 members of the executive team, and 40+ Board Members, on all financial matters regarding the company and its entities.
Participate in strategic planning & priorities, including the development of financial KPIs.
Evaluate & advise on impact of financial initiatives, including, short, mid and long term strategies for LCV.
Leadership 40%
Direct and manage the organization’s financial planning & analysis division with a critical eye on cyclical financial processes, annual filings, compliance and reporting for all LCV entities.
Provide coaching, mentoring, and values-based management to the accounting/finance team with an equitable and inclusive lens.
Lead efforts to create a departmental culture that is inclusive, respectful, racial justice aligned and equitable. Manage the department’s racial justice and equity goals.
Execute the financial strategy of the organization to meet financial goals.
Oversee the financial operations, ensuring a best-in-class office and high performing team.
Hire and coach financial team members to ensure timely, proficient and accurate results, while driving continuous improvement processes.
Travel up to 20% for staff retreats, trainings, conferences and Board meetings.
Perform other duties as assigned.
Qualifications :
Work Experience:
Required - 15+ years of accelerated financial leadership; ideally as a Chief Financial Officer (CFO), in Financial Planning & Analysis and Accounting or other Senior Executive Leadership role in finance for a midsize to large, complex multi-entity set of organization, ideally in a progressive non profit or nonprofit advocacy sector (c3/c4/PAC). Experience managing intercompany transactions and consolidated financial statements.
Demonstrated knowledge and experience with GAAP, IRS codes, Internal Controls, and financial reporting and analysis.
Advanced technical experience: entire Microsoft Suite of products, ASC 606 revenue recognition standards, grants/contract management, nonprofit accounting, modern financial reporting and frameworks.
Preferred - Prior experience in a racial justice and/or environmental organization.
Skills:
Strategic, innovative leader with critical thinking skills and the ability to enforce problem solving techniques.
Demonstrated leadership ability, team management and interpersonal skills.
Exceptional management and supervisory skills; must be an innovative and empowering mentor that embraces ethical practices by providing accurate, responsive, detail-oriented financial results and goals.
Possess high level of personal integrity, good judgment and maturity.
Collaborative and flexible style, with a strong service mentality; a team player who is committed to continuous professional development for themselves and their staff.
Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems.
Strong analytical skills and experience interpreting a strategic vision into an operational model; abstract reasoning skills; organizational skills.
Proven skills in developing complex strategic business models.
Passion for the mission of LCV and its affiliated entities.
Cultural Competence:
Demonstrated awareness of one’s own cultural identity.
Ability to learn on varying cultural and community norms.
Understanding of Racial Justice and Equity and how to integrate this into day to day work and management practices.
Commitment to equity and inclusion as an organizational practice and culture.
Interest in understanding how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for collaborating to dismantle these systems.
Working Conditions:
Applicants are to be located and legally authorized to work in the United States.
This position will operate in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems.
This position is largely sedentary, often standing or sitting for prolonged periods. Must be able to work with minimal supervision. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
To Apply : Send cover letter and resume to hr@lcv.org with “SVP, Finance” in the subject line by September 5, 2022. No phone calls please.
In the body of your cover letter please respond to the following questions:
How does your own lived experience align with our commitment to Racial Justice and Equity found here: https://www.lcv.org/careers/commitment-racial-justice-equity/
How have you managed finance teams in complex (scope, size, diverse revenue streams, multi-entity/inter-company, hybrid etc.) nonprofit organizations in your career.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
Aug 11, 2022
Full time
Title: Senior Vice President of Finance
Department: Finance
Status: Exempt
Reports to: Chief Operating Officer
Positions Reporting to this Position: Vice President of Finance (Financial Planning & Analysis), Vice President of Accounting
Location: Flexible (the employee may decide whether to work remotely or from an LCV office)
Travel Requirements: Up to 20%
Union Position: No
Job Classification Level: M-V
Salary Range (depending on experience) : $140,000 - 250,000
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is in search of a Senior Vice President of Finance that will embody our organizational values of accountability, anti-racism, community, innovation, learning, and sustainability. We are seeking a leader who will help us lead with a deep commitment to these values. The SVP, Finance will be focused on the executive leadership of the finance department and is responsible for overseeing the accounting and financial planning and analysis divisions of the department. The SVP, Finance will ensure all accounting operations are in compliance with GAAP, and internal accounting controls are maintained for data integrity, compliance, risk and provide quality analyses for organizational decisions. As a member of the Executive Team, the SVP, Finance participates in the development of organizational plans for LCV and our family of organizations including the League of Conservation Voters Education Fund, LCV Action Fund, LCV Victory Fund, GiveGreen United Action Fund, and Chispa AZ PAC. The SVP, Finance’s priorities are to manage financial strategy, develop and implement best practices, and lead the entire financial administration of our $150M organization.
The SVP, Finance will directly manage the Vice President of Finance (Financial Planning & Analysis) and the Vice President of Accounting, and indirectly support a team of 11 including a Financial and Budget Analyst, Director of Grants Management, Senior Revenue Accountant, Revenue Accountant, Finance Coordinator, Staff Accountants, Senior Director of Accounting and an interim contracted Accounts Payable Specialist. The SVP, Finance will work to enhance efficient financial operations and assist in the organizations’ compliance with relevant tax and campaign finance laws, regulations and filings. The Senior Vice President of Finance will thrive in our complex environment. This position will report directly to the Chief Operating Officer and will work closely with LCV’s President.
Responsibilities :
Financial Administration 30%
Oversee the preparation of financial statements, financial filings and 990 reporting for all applicable LCV entities.
Collaborate and provide direct leadership across organizations to support knowledge base around financial processes, budgeting and the monthly review process.
Partner with external consultants, vendors and stakeholders to achieve results for the organization, including financial consultants, financial system vendors, consulting investment accountant, tax accountant, legal counsel, and Board members.
Collaborate with COO and President on critical financial decisions, considerations and work closely with Legal on finance compliance processes to maintain accuracy and completeness of revenue and disbursements reported.
Maintain an adequate system of internal accounting controls throughout the company and between all entities.
Oversee major financial processes in conjunction with Vice Presidents of Accounting & Finance, i.e., Budgeting & Audit/990 process.
Support the VP of Accounting to monitor appropriate use of account numbers toward proper classification and recordkeeping of financial transactions; implement changes when appropriate.
Support the VP of Finance to monitor the set up and execution of our grants management processes & systems, financial analysis and reporting, variance analysis, net asset schedules, investment strategy and fiscal and grant budgeting process.
Oversee the provision of ongoing Cash Management, Cash Flow & Variance Analysis to senior management.
Assist the Legal/Compliance teams as needed with federal & state filings including FEC, state election agencies, LDA and charitable solicitation filings.
Strategic Finance 30%
Provide ongoing strategic financial direction and develop policies and procedures, manuals, training, and toolkits.
Monitor and advise on the financial health of the organization, assets, holdings, investments and reserves of $6M.
Ensure the organization remains in excellent financial standing, and monitor changes that may impact financial reporting.
Partner with the VP of Finance to oversee the organizational budget and conduct high level analysis for a wide range of needs including our CBA union process and negotiations that require financial analysis.
Support the development of business continuity and contingency plans to strengthen financial modeling and scenario planning.
Develop financial materials, training, narratives, presentations and visuals to support financial resource development and resource/tool building.
Lead the migration, integration and upgrades for all financial technology; manage the flow, use and utilization of cloud-based technology for the organization; explore new technology and dashboarding options as necessary.
Serve as a consultant/advisor to LCV's President, its 13 members of the executive team, and 40+ Board Members, on all financial matters regarding the company and its entities.
Participate in strategic planning & priorities, including the development of financial KPIs.
Evaluate & advise on impact of financial initiatives, including, short, mid and long term strategies for LCV.
Leadership 40%
Direct and manage the organization’s financial planning & analysis division with a critical eye on cyclical financial processes, annual filings, compliance and reporting for all LCV entities.
Provide coaching, mentoring, and values-based management to the accounting/finance team with an equitable and inclusive lens.
Lead efforts to create a departmental culture that is inclusive, respectful, racial justice aligned and equitable. Manage the department’s racial justice and equity goals.
Execute the financial strategy of the organization to meet financial goals.
Oversee the financial operations, ensuring a best-in-class office and high performing team.
Hire and coach financial team members to ensure timely, proficient and accurate results, while driving continuous improvement processes.
Travel up to 20% for staff retreats, trainings, conferences and Board meetings.
Perform other duties as assigned.
Qualifications :
Work Experience:
Required - 15+ years of accelerated financial leadership; ideally as a Chief Financial Officer (CFO), in Financial Planning & Analysis and Accounting or other Senior Executive Leadership role in finance for a midsize to large, complex multi-entity set of organization, ideally in a progressive non profit or nonprofit advocacy sector (c3/c4/PAC). Experience managing intercompany transactions and consolidated financial statements.
Demonstrated knowledge and experience with GAAP, IRS codes, Internal Controls, and financial reporting and analysis.
Advanced technical experience: entire Microsoft Suite of products, ASC 606 revenue recognition standards, grants/contract management, nonprofit accounting, modern financial reporting and frameworks.
Preferred - Prior experience in a racial justice and/or environmental organization.
Skills:
Strategic, innovative leader with critical thinking skills and the ability to enforce problem solving techniques.
Demonstrated leadership ability, team management and interpersonal skills.
Exceptional management and supervisory skills; must be an innovative and empowering mentor that embraces ethical practices by providing accurate, responsive, detail-oriented financial results and goals.
Possess high level of personal integrity, good judgment and maturity.
Collaborative and flexible style, with a strong service mentality; a team player who is committed to continuous professional development for themselves and their staff.
Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems.
Strong analytical skills and experience interpreting a strategic vision into an operational model; abstract reasoning skills; organizational skills.
Proven skills in developing complex strategic business models.
Passion for the mission of LCV and its affiliated entities.
Cultural Competence:
Demonstrated awareness of one’s own cultural identity.
Ability to learn on varying cultural and community norms.
Understanding of Racial Justice and Equity and how to integrate this into day to day work and management practices.
Commitment to equity and inclusion as an organizational practice and culture.
Interest in understanding how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for collaborating to dismantle these systems.
Working Conditions:
Applicants are to be located and legally authorized to work in the United States.
This position will operate in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems.
This position is largely sedentary, often standing or sitting for prolonged periods. Must be able to work with minimal supervision. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
To Apply : Send cover letter and resume to hr@lcv.org with “SVP, Finance” in the subject line by September 5, 2022. No phone calls please.
In the body of your cover letter please respond to the following questions:
How does your own lived experience align with our commitment to Racial Justice and Equity found here: https://www.lcv.org/careers/commitment-racial-justice-equity/
How have you managed finance teams in complex (scope, size, diverse revenue streams, multi-entity/inter-company, hybrid etc.) nonprofit organizations in your career.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
The Accounting Associate is responsible for all day-to-day activities related to fundraising contributions processing including data entry, acknowledgement letter generation, ongoing database maintenance, and report preparation, as well as assisting with the AIDS Foundation Chicago’s (AFC’s) and the Center for Housing and Health’s (CHH’s) accounts payable and check processing. The salary range for this role is $40,000 to $45,000. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Review and verify invoices and check requests
Sort, code and analyze invoices for payment
Enter invoices into system
Reconcile processed work by verifying entries and comparing system reports to balances
Prepare and perform check runs
Manage A/P documents by scanning and filing
Process fundraising contributions daily including the accurate download and receipt of online event registrations and donations through Facebook, Classy, Salesforce, Omatic, and Raiser’s Edge
Supervise the work of temporary data entry staff as needed
Act as liaison between Development and Finance Departments regarding gift entries, including problem identification and resolution, and other related items
Responsible for Raiser’s Edge database maintenance, including, but not limited to mass and individual address updates, salutations, constituent codes, merging duplicate records and mass data deduplication, and other related items
Work closely with colleagues in Development to ensure proper coding of direct mail, event, corporate, foundation and individual donations
Maintain donation and gift entry records, including Gift Batch reports, check copies, and all other related materials
Pull reports and lists from Raiser’s Edge as needed
Manage the matching gift process which includes maintaining records of pending matching gifts, processing requests and recording donations;
Prepare donor acknowledgement letters for all gifts and fulfill all “in honor of” and “in memory of 'requests
Prepare and deliver bank deposits, assuring that deposits are made at least weekly
Process “special” fundraising contributions like Friends of the Foundation, Electronic Funds Transfer and recurring gifts
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, World of Chocolate and others
Develop best practices between our existing systems (Raiser’s Edge & Salesforce via the Omatic Connector)
Perform other duties as assigned
SUPERVISORY RESPONSIBILITIES
None
EXPERIENCE AND EDUCATION
Minimum Qualifications
One or more years’ experience in accounts payable
One or more years’ experience with general accounting procedures and data entry
One or more years’ experience with intermediate Excel
Preferred Qualifications
Bachelor’s Degree in Accounting
1 or more years’ experience with Blackbaud’s Raiser’s Edge & Financial Edge
KNOWLEDGE, SKILLS, AND ABILITIES
Accountability: The ability to hold self and others accountable for rules and responsibilities, to own results, to refrain from blaming others and making excuses when errors or problems occur, and to not take credit for the ideas and work of others
Active Listening: The ability to understand key pieces of information, separating relevant from irrelevant information. This includes the ability to give full attention to what other people are saying, take time to understand the points being made, ask questions as appropriate, and not interrupt at inappropriate times
Attention to Detail: The ability to attend to and verify the accuracy and completeness of detailed information in paper documents or electronically (i.e., charges, data, due dates)
Computer Use: The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications) to input, access, modify, or output information or to execute programs or analysis
Mathematical Skills: The ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
Stress Tolerance: The ability to work productively and effectively when faced with stressful work situations and time constraints. This includes the ability to maintain patience and effective interactions with others under stressful working conditions, and to maintain a calm, controlled, and professional manner when facing high pressure and demanding situations
Time Management: The ability to manage time so that the priority of activities determines the timing and amount of attention received. This includes prioritizing, coordinating, and organizing tasks to maximize productivity, and maintaining focus on short- and long- term goals while dealing with distractions and interruptions
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.
Jul 22, 2022
Full time
The Accounting Associate is responsible for all day-to-day activities related to fundraising contributions processing including data entry, acknowledgement letter generation, ongoing database maintenance, and report preparation, as well as assisting with the AIDS Foundation Chicago’s (AFC’s) and the Center for Housing and Health’s (CHH’s) accounts payable and check processing. The salary range for this role is $40,000 to $45,000. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Review and verify invoices and check requests
Sort, code and analyze invoices for payment
Enter invoices into system
Reconcile processed work by verifying entries and comparing system reports to balances
Prepare and perform check runs
Manage A/P documents by scanning and filing
Process fundraising contributions daily including the accurate download and receipt of online event registrations and donations through Facebook, Classy, Salesforce, Omatic, and Raiser’s Edge
Supervise the work of temporary data entry staff as needed
Act as liaison between Development and Finance Departments regarding gift entries, including problem identification and resolution, and other related items
Responsible for Raiser’s Edge database maintenance, including, but not limited to mass and individual address updates, salutations, constituent codes, merging duplicate records and mass data deduplication, and other related items
Work closely with colleagues in Development to ensure proper coding of direct mail, event, corporate, foundation and individual donations
Maintain donation and gift entry records, including Gift Batch reports, check copies, and all other related materials
Pull reports and lists from Raiser’s Edge as needed
Manage the matching gift process which includes maintaining records of pending matching gifts, processing requests and recording donations;
Prepare donor acknowledgement letters for all gifts and fulfill all “in honor of” and “in memory of 'requests
Prepare and deliver bank deposits, assuring that deposits are made at least weekly
Process “special” fundraising contributions like Friends of the Foundation, Electronic Funds Transfer and recurring gifts
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, World of Chocolate and others
Develop best practices between our existing systems (Raiser’s Edge & Salesforce via the Omatic Connector)
Perform other duties as assigned
SUPERVISORY RESPONSIBILITIES
None
EXPERIENCE AND EDUCATION
Minimum Qualifications
One or more years’ experience in accounts payable
One or more years’ experience with general accounting procedures and data entry
One or more years’ experience with intermediate Excel
Preferred Qualifications
Bachelor’s Degree in Accounting
1 or more years’ experience with Blackbaud’s Raiser’s Edge & Financial Edge
KNOWLEDGE, SKILLS, AND ABILITIES
Accountability: The ability to hold self and others accountable for rules and responsibilities, to own results, to refrain from blaming others and making excuses when errors or problems occur, and to not take credit for the ideas and work of others
Active Listening: The ability to understand key pieces of information, separating relevant from irrelevant information. This includes the ability to give full attention to what other people are saying, take time to understand the points being made, ask questions as appropriate, and not interrupt at inappropriate times
Attention to Detail: The ability to attend to and verify the accuracy and completeness of detailed information in paper documents or electronically (i.e., charges, data, due dates)
Computer Use: The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications) to input, access, modify, or output information or to execute programs or analysis
Mathematical Skills: The ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
Stress Tolerance: The ability to work productively and effectively when faced with stressful work situations and time constraints. This includes the ability to maintain patience and effective interactions with others under stressful working conditions, and to maintain a calm, controlled, and professional manner when facing high pressure and demanding situations
Time Management: The ability to manage time so that the priority of activities determines the timing and amount of attention received. This includes prioritizing, coordinating, and organizing tasks to maximize productivity, and maintaining focus on short- and long- term goals while dealing with distractions and interruptions
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 10 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone.
The Grants and Contracts Specialist is responsible for general grants administration and accounting duties including processing accounts payable and housing checks; reviewing, auditing and processing subcontractor reimbursement requests for payment; monitoring subcontractor expenditures; doing project expenditure projections; preparing monthly reimbursement vouchers and related reports for AFC’s funders; and other accounting duties as assigned.
The salary range for this role is $45,000 to $58,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Contract Review and Monitoring
Review of subcontractor reimbursement requests
Prepare monthly vouchers, accounting and services’ worksheets and related documentation
Prepare and distribute of subcontractor agreements and amendments
Provide technical assistance to subrecipients in preparing their monthly reimbursement requests
Prepare annual audit confirmation letters to subcontractors
Monitor grant expenditures, maintain records of use of funds, conduct quarterly expenditure review meetings
Provide program department with necessary fiscal reports for grant close-out activities
Conduct subcontractor site visits, as required, to monitor compliance with fiscal and administrative requirements
Participate in subcontractor renewal activities, including subcontractor budget preparation, and distribution of documents
Participate in quarterly expenditure review meetings of contracts
Prepare for and participate in fiscal site visits at AFC conducted by AFC’s funders
Maintain inventory of client incentives
Accounts Payable
Accounts payable processing, distribution, and electronic scanning of documentation into accounting database
Update vacation and sick time accrual worksheets under direction of the Manager, Accounting
Other
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
Protect organization's value and manage risk by keeping information confidential
Perform other duties as assigned
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position.
SUPERVISORY RESPONSIBILITIES
None
ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION) Minimum Qualifications
Bachelor’s Degree in Finance, Accounting or related field and 2 or more years Accounting experience
1 or more years’ experience with Intermediate Excel
Preferred Qualifications
Bachelor’s Degree in Accounting
1 or more years’ experience with Blackbaud’s Financial Edge
1 or more years’ experience working with government funded grants and/or contracts
KNOWLEDGE, SKILLS, AND ABILITIES
The ability to maintain accurate work records and access these records as necessary
The ability to attend to and verify the accuracy and completeness of detailed information in paper documents or electronically (i.e., charges, data, due dates)
The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications) to input, access, modify, or output information or to execute programs or analysis
The ability to work across organizational and functional boundaries to achieve Agency goals
The ability to provide efficient, quality service to both internal and external customers
Knowledge of financial software suite packages used to manage organizational finance, grant and accounting data
The ability to maintain appropriate confidentiality regarding all personnel and property data, information, and issues
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL DEMANDS
The physical demands are representative of those found in a general office environment.
WORK ENVIRONMENT
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20-25 pounds.) Tasks may involve extended periods of time at a keyboard or workstation.
Jul 14, 2022
Full time
The Grants and Contracts Specialist is responsible for general grants administration and accounting duties including processing accounts payable and housing checks; reviewing, auditing and processing subcontractor reimbursement requests for payment; monitoring subcontractor expenditures; doing project expenditure projections; preparing monthly reimbursement vouchers and related reports for AFC’s funders; and other accounting duties as assigned.
The salary range for this role is $45,000 to $58,000.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Contract Review and Monitoring
Review of subcontractor reimbursement requests
Prepare monthly vouchers, accounting and services’ worksheets and related documentation
Prepare and distribute of subcontractor agreements and amendments
Provide technical assistance to subrecipients in preparing their monthly reimbursement requests
Prepare annual audit confirmation letters to subcontractors
Monitor grant expenditures, maintain records of use of funds, conduct quarterly expenditure review meetings
Provide program department with necessary fiscal reports for grant close-out activities
Conduct subcontractor site visits, as required, to monitor compliance with fiscal and administrative requirements
Participate in subcontractor renewal activities, including subcontractor budget preparation, and distribution of documents
Participate in quarterly expenditure review meetings of contracts
Prepare for and participate in fiscal site visits at AFC conducted by AFC’s funders
Maintain inventory of client incentives
Accounts Payable
Accounts payable processing, distribution, and electronic scanning of documentation into accounting database
Update vacation and sick time accrual worksheets under direction of the Manager, Accounting
Other
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
Protect organization's value and manage risk by keeping information confidential
Perform other duties as assigned
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position.
SUPERVISORY RESPONSIBILITIES
None
ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION) Minimum Qualifications
Bachelor’s Degree in Finance, Accounting or related field and 2 or more years Accounting experience
1 or more years’ experience with Intermediate Excel
Preferred Qualifications
Bachelor’s Degree in Accounting
1 or more years’ experience with Blackbaud’s Financial Edge
1 or more years’ experience working with government funded grants and/or contracts
KNOWLEDGE, SKILLS, AND ABILITIES
The ability to maintain accurate work records and access these records as necessary
The ability to attend to and verify the accuracy and completeness of detailed information in paper documents or electronically (i.e., charges, data, due dates)
The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based applications) to input, access, modify, or output information or to execute programs or analysis
The ability to work across organizational and functional boundaries to achieve Agency goals
The ability to provide efficient, quality service to both internal and external customers
Knowledge of financial software suite packages used to manage organizational finance, grant and accounting data
The ability to maintain appropriate confidentiality regarding all personnel and property data, information, and issues
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL DEMANDS
The physical demands are representative of those found in a general office environment.
WORK ENVIRONMENT
The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20-25 pounds.) Tasks may involve extended periods of time at a keyboard or workstation.
We’re looking for a Payroll and Accounts Payable Manager to join one of the best firms in the do-gooder business.
When you come work with us, here’s what you’ll find:
Work that is meaningful. We only work with clients who are changing the world. And, we say no to clients if we don’t believe in their cause or if we can’t help them.
Colleagues you can count on. Kind, dedicated, passionate people who bring the smarts, get things done, and help you to do your best, too.
So that’s us. Now about the work:
The Payroll and Accounts Payable Manager is part of our Shared Services Area -- composed of five specializations: finance, operations, people, business strategy, and anti-racism, equity, and inclusion. We ensure M+R is positioned to deliver outstanding services to clients such as Planned Parenthood, American Cancer Society, NRDC, and many more.
Our Finance team is a group of accounting professionals dedicated to processing, reporting and reviewing the firm’s financials with accuracy and clarity.
Here’s what you’ll be doing in this role:
Manage full-cycle payroll processing.
Manage employee direct deposits.
Manage benefits withholding (401k investing and match, union dues, garnishments, levies, FSA).
Handle federal and state payroll tax deposits, returns, and reporting
Create new hire reports, federal payroll summaries, union reports.
Conduct W-2, W-3 reviews.
Ensure wage and hour law compliance.
Create paid leave, vacation, and sick time reports.
Review, verify coding and reconcile employee expenses for payment.
Work with Accounts Receivable staff to ensure proper client expenses billing.
Work with Accounts Payable Specialist to ensure timely payment of vendor invoices.
Do your part to help us run smoothly—including carefully tracking all of your hours as well as pitching in with small office management responsibilities.
Skills and experiences required for this role:
At least three years of payroll experience.
Experience working with online payroll systems and vendors (ex: Paycom, Paychex or ADP)
Ability to crunch numbers and create financial reports in Excel.
Availability during busy periods to work longer hours to accommodate increased demands.
Skills and experiences we expect of all M+R employees:
Acute attention to detail.
Ability to prioritize your time to meet deadlines for multiple projects.
Strong ability to write clearly, concisely, and logically.
Proven track record to successfully pick up new skills on the job, including learning new technologies.
Successful experience working in a fast-paced, deadline-driven environment.
Capability to tackle big projects by breaking them down into smaller pieces.
Ability to see a problem and propose a solution.
Drive to seek what can be improved and offer ways to fix any potential roadblocks.
Understanding of how your words and actions affect others.
Kindness and consideration for others.
Experience bringing a lens of inclusivity to all of your interactions with colleagues.
Passion for the role that your work plays in creating change in the world.
Drive to work collaboratively - soliciting ideas, seeing each other's perspectives, and always doing what you say you will do.
Comfort admitting what you don’t know and recognizing that seeking and receiving feedback is part of the learning process.
Skills and experiences that are preferred, but not required:
Bachelor’s degree in business or accounting
Experience using Microsoft Dynamics SL or similar financial system.
Experience using Unanet or similar timekeeping system.
Salary, benefits, and some perks:
This is an exempt position. The salary for this position is $65,000, plus a $6,630 bonus eligibility. As part of M+R’s commitment to compensation equity and transparency, we have a no negotiation policy. Salary negotiations can introduce bias and perpetuate wage inequality. We also offer a generous benefits package, plus some perks:
Three week’s vacation as well as paid sick and personal days;
Generous health, dental, and vision benefits;
401(k) plan with an employer match and quarterly employer contributions;
Professional development stipend;
Flexible Spending Accounts for medical, dependent care, and transit;
Regular brainstorms where we cook up our most creative ideas;
All kinds of benefits depending on which office you’re in (once we're back open!). Free lunch once a week. Snack breaks. Cold brew coffee on tap. Records and record players.
The fine print:
Due to COVID, our offices are currently closed. Our primary concern is the care and health of our employees, and will not reopen our offices until it is safe to do so. When M+R reopens its offices, this position will be located in one of following M+R offices:
1101 Connecticut Ave NW, Washington, DC
11 Park Place, New York, NY
262 Washington St, Boston, MA
1611 Telegraph Ave, Oakland, CA
1275 East 6th St, Los Angeles, CA
To apply, use the button on this page. No calls please. As a part of the hiring process, we conduct a background check for this role.
Of course...
M+R is an equal opportunity employer and all applicants will be considered. As a firm we are committed to a diverse and inclusive workplace where we learn and work together to change the world. M+R is strengthened by our staff’s diversity, including race and ethnicity, social class, national origin, culture, sexual orientation, gender identity and expression, language, and so much more. We strongly encourage folks from underrepresented backgrounds to apply. We love, respect, and welcome you!
About M+R
We are communicators, marketers, fundraisers, and campaigners who unleash the power of people to do good. We work exclusively with nonprofits fighting for a just and sustainable world.
Nov 02, 2021
Full time
We’re looking for a Payroll and Accounts Payable Manager to join one of the best firms in the do-gooder business.
When you come work with us, here’s what you’ll find:
Work that is meaningful. We only work with clients who are changing the world. And, we say no to clients if we don’t believe in their cause or if we can’t help them.
Colleagues you can count on. Kind, dedicated, passionate people who bring the smarts, get things done, and help you to do your best, too.
So that’s us. Now about the work:
The Payroll and Accounts Payable Manager is part of our Shared Services Area -- composed of five specializations: finance, operations, people, business strategy, and anti-racism, equity, and inclusion. We ensure M+R is positioned to deliver outstanding services to clients such as Planned Parenthood, American Cancer Society, NRDC, and many more.
Our Finance team is a group of accounting professionals dedicated to processing, reporting and reviewing the firm’s financials with accuracy and clarity.
Here’s what you’ll be doing in this role:
Manage full-cycle payroll processing.
Manage employee direct deposits.
Manage benefits withholding (401k investing and match, union dues, garnishments, levies, FSA).
Handle federal and state payroll tax deposits, returns, and reporting
Create new hire reports, federal payroll summaries, union reports.
Conduct W-2, W-3 reviews.
Ensure wage and hour law compliance.
Create paid leave, vacation, and sick time reports.
Review, verify coding and reconcile employee expenses for payment.
Work with Accounts Receivable staff to ensure proper client expenses billing.
Work with Accounts Payable Specialist to ensure timely payment of vendor invoices.
Do your part to help us run smoothly—including carefully tracking all of your hours as well as pitching in with small office management responsibilities.
Skills and experiences required for this role:
At least three years of payroll experience.
Experience working with online payroll systems and vendors (ex: Paycom, Paychex or ADP)
Ability to crunch numbers and create financial reports in Excel.
Availability during busy periods to work longer hours to accommodate increased demands.
Skills and experiences we expect of all M+R employees:
Acute attention to detail.
Ability to prioritize your time to meet deadlines for multiple projects.
Strong ability to write clearly, concisely, and logically.
Proven track record to successfully pick up new skills on the job, including learning new technologies.
Successful experience working in a fast-paced, deadline-driven environment.
Capability to tackle big projects by breaking them down into smaller pieces.
Ability to see a problem and propose a solution.
Drive to seek what can be improved and offer ways to fix any potential roadblocks.
Understanding of how your words and actions affect others.
Kindness and consideration for others.
Experience bringing a lens of inclusivity to all of your interactions with colleagues.
Passion for the role that your work plays in creating change in the world.
Drive to work collaboratively - soliciting ideas, seeing each other's perspectives, and always doing what you say you will do.
Comfort admitting what you don’t know and recognizing that seeking and receiving feedback is part of the learning process.
Skills and experiences that are preferred, but not required:
Bachelor’s degree in business or accounting
Experience using Microsoft Dynamics SL or similar financial system.
Experience using Unanet or similar timekeeping system.
Salary, benefits, and some perks:
This is an exempt position. The salary for this position is $65,000, plus a $6,630 bonus eligibility. As part of M+R’s commitment to compensation equity and transparency, we have a no negotiation policy. Salary negotiations can introduce bias and perpetuate wage inequality. We also offer a generous benefits package, plus some perks:
Three week’s vacation as well as paid sick and personal days;
Generous health, dental, and vision benefits;
401(k) plan with an employer match and quarterly employer contributions;
Professional development stipend;
Flexible Spending Accounts for medical, dependent care, and transit;
Regular brainstorms where we cook up our most creative ideas;
All kinds of benefits depending on which office you’re in (once we're back open!). Free lunch once a week. Snack breaks. Cold brew coffee on tap. Records and record players.
The fine print:
Due to COVID, our offices are currently closed. Our primary concern is the care and health of our employees, and will not reopen our offices until it is safe to do so. When M+R reopens its offices, this position will be located in one of following M+R offices:
1101 Connecticut Ave NW, Washington, DC
11 Park Place, New York, NY
262 Washington St, Boston, MA
1611 Telegraph Ave, Oakland, CA
1275 East 6th St, Los Angeles, CA
To apply, use the button on this page. No calls please. As a part of the hiring process, we conduct a background check for this role.
Of course...
M+R is an equal opportunity employer and all applicants will be considered. As a firm we are committed to a diverse and inclusive workplace where we learn and work together to change the world. M+R is strengthened by our staff’s diversity, including race and ethnicity, social class, national origin, culture, sexual orientation, gender identity and expression, language, and so much more. We strongly encourage folks from underrepresented backgrounds to apply. We love, respect, and welcome you!
About M+R
We are communicators, marketers, fundraisers, and campaigners who unleash the power of people to do good. We work exclusively with nonprofits fighting for a just and sustainable world.
Washington State Coalition Against Domestic Violence
1511 Third Ave Ste 433, Seattle, WA 98101
JOB DESCRIPTION Position: Accounting and Administrative Specialist Reports to: Finance and Operations Director Location: Anywhere in WA state; open to partial work-from-home. Must be available to come to Seattle office for a full day at least every two weeks. Classification: Non-exempt Pay & Benefits: $50,000 to $56,000 ($27.47 to $30.77/hour, 35 hours/week), DOE, plus:
35-hour work week
Annual pay increases per salary structure
100% paid medical, dental, vision health insurance premiums, 50% paid for dependents
HRA reimbursement
Student loan payment assistance
100% paid long-term disability and life insurance
Retirement contribution after 6 months
3 weeks annual vacation with periodic increases, 13 paid holidays, and sick leave
Flexible, family-friendly work environment
Our mission is to mobilize our member programs and allies to end domestic violence through advocacy and action for social change. We improve how communities respond to domestic violence and create a social intolerance for abuse, support our member programs, and inform the public. Guided by our Theory of Change , we work to undo the root causes of violence, building racial equity, economic justice, and gender and reproductive liberation to create a world where all people can live and love freely without fear. WSCADV’s team approach facilitates the sharing of power and responsibility across positions.
This job is a hands-on role:
Support invoicing, reporting, and federal grants management for our Crossing Borders immigrant survivor advocacy project;
Communicate effectively with Latinx farmworker organizations and domestic violence/sexual assault program partners;
Support general accounting functions, such as AR/AP, data entry, and billing.
This position is an integral part of a 3-person accounting team, and a 2-person Crossing Borders project team, in a staff of about 20 people. WSCADV has a friendly, flexible work environment where we value each person.
Valid driver’s license and/or ability to occasionally travel is required (e.g., for annual conference). Proof of COVID vaccination is required.
Responsibilities
Crossing Borders project:
Lead quarterly invoicing for project, to obtain and cross-check invoices from subcontractors, submit for payment, and support federal grant budget management.
Support federal grant reporting, e.g., collect service data and narrative reports from subcontractors, review accuracy, and assist with reporting in the online federal grants platform.
Know, track, and assist with explaining federal grant requirements, special conditions, and budgets for WSCADV and project partners.
Communicate to collect invoices, reports, service data, and to share knowledge and budget information, with Latinx farmworker organization staff and domestic violence/sexual assault advocates and promotoras (grassroots health educators).
Assist with project activities, e.g., scheduling, Zoom meetings, emails.
General Accounting:
Compile, cross-check, and process Accounts Payable transactions.
Compile and cross-check credit card reports and receipts. Support proper coding of credit card and other purchase transactions and proper coding of all cash receipts.
Assist with the preparation and submission of monthly/quarterly invoices to state and federal funders.
Support the preparation and submission of online quarterly and annual financial and narrative reports for federal, state, and foundation grants and contracts.
Assist Finance & Operations Director with preparation of annual and grant budgets and periodic budget forecasting.
Assist Accountant with maintenance of perpetual inventory.
Maintain paper and electronic records and ensure the review and approval process has been completed for all documentation.
Provide other administrative support to the accounting team for miscellaneous routine tasks, reports, and research projects.
Teamwork
Work closely and effectively with the Crossing Borders Coordinator, Accountant, Finance and Operations Director, coworkers, and the Crossing Borders partner organizations.
Perform other general WSCADV staff duties related to annual conference , Refuse To Abuse® 5K , and other duties as assigned. Occasional travel within WA state is required (e.g. to annual conference).
Participate in domestic violence, multicultural, and anti-oppression activities and trainings, and perform all work in a culturally responsive manner consistent with WSCADV’s mission and Principles of Unity .
Qualifications Desired Knowledge, Skills and Abilities
Deep respect for diversity and commitment to advancing WSCADV’s mission , Theory of Change , and Principles of Unity , including undoing racism, sexism, and other forms of oppression.
Comfortable with numbers, forms, and using Excel to organize data or info.
Ability to explain forms and guide others (e.g., survivor advocates) to complete financial, data, and narrative reports on a timely basis in a respectful, non-judgmental way.
Ability to work independently, plan and manage time, and sort multiple priorities while exercising good judgment.
Ability to foresee and solve problems and meet deadlines in a professional, positive manner.
Ability to oversee and safeguard confidential and sensitive information.
Ability to listen and communicate in both spoken and written English, and to work collaboratively with co-workers, contractors, and agencies.
Ability to communicate effectively with co-workers on how to complete detailed tasks for which accuracy and consistency are critical.
Demonstrated spirit of cooperation and ability to build positive working relationships in an interactive, productive, team environment.
Required Experience
At least 2 years of experience in an administrative and/or accounting support role
Software:
Microsoft Office Suite, including Excel.
Experience with or ability to quickly learn software applications (e.g., for basic accounting, timesheets, expense reports, project management).
Preferred Experience
Basic understanding of GAAP for nonprofits.
Working knowledge of QuickBooks Desktop.
Lived experience with rural, Latinx, farmworker communities.
Knowledge of nonprofit or Tribal social service organizations.
Spanish language fluency.
*HOW TO APPLY*: Please submit the following package by email:
A cover letter summarizing your interest in and relevant experience and abilities for this position.
Include your response to this question: “In your experience, what are the most effective ways to communicate about financials or administering projects with people who feel intimidated by these things?” (please answer this in 1-3 sentences in your letter)
Your resume.
Email to: emma@wscadv.org subject line: Accounting Hiring – [your last name]
Applications will be considered on a rolling basis; submit your application by *October 22, 2021* to be considered in the first screening. Position open until filled. Anticipated start is early December. No calls, please.
People with lived experience as farmworkers, Latinx and other people of color, Native people, people from other historically marginalized communities, and survivors of domestic violence are especially encouraged to apply.
Oct 18, 2021
Full time
JOB DESCRIPTION Position: Accounting and Administrative Specialist Reports to: Finance and Operations Director Location: Anywhere in WA state; open to partial work-from-home. Must be available to come to Seattle office for a full day at least every two weeks. Classification: Non-exempt Pay & Benefits: $50,000 to $56,000 ($27.47 to $30.77/hour, 35 hours/week), DOE, plus:
35-hour work week
Annual pay increases per salary structure
100% paid medical, dental, vision health insurance premiums, 50% paid for dependents
HRA reimbursement
Student loan payment assistance
100% paid long-term disability and life insurance
Retirement contribution after 6 months
3 weeks annual vacation with periodic increases, 13 paid holidays, and sick leave
Flexible, family-friendly work environment
Our mission is to mobilize our member programs and allies to end domestic violence through advocacy and action for social change. We improve how communities respond to domestic violence and create a social intolerance for abuse, support our member programs, and inform the public. Guided by our Theory of Change , we work to undo the root causes of violence, building racial equity, economic justice, and gender and reproductive liberation to create a world where all people can live and love freely without fear. WSCADV’s team approach facilitates the sharing of power and responsibility across positions.
This job is a hands-on role:
Support invoicing, reporting, and federal grants management for our Crossing Borders immigrant survivor advocacy project;
Communicate effectively with Latinx farmworker organizations and domestic violence/sexual assault program partners;
Support general accounting functions, such as AR/AP, data entry, and billing.
This position is an integral part of a 3-person accounting team, and a 2-person Crossing Borders project team, in a staff of about 20 people. WSCADV has a friendly, flexible work environment where we value each person.
Valid driver’s license and/or ability to occasionally travel is required (e.g., for annual conference). Proof of COVID vaccination is required.
Responsibilities
Crossing Borders project:
Lead quarterly invoicing for project, to obtain and cross-check invoices from subcontractors, submit for payment, and support federal grant budget management.
Support federal grant reporting, e.g., collect service data and narrative reports from subcontractors, review accuracy, and assist with reporting in the online federal grants platform.
Know, track, and assist with explaining federal grant requirements, special conditions, and budgets for WSCADV and project partners.
Communicate to collect invoices, reports, service data, and to share knowledge and budget information, with Latinx farmworker organization staff and domestic violence/sexual assault advocates and promotoras (grassroots health educators).
Assist with project activities, e.g., scheduling, Zoom meetings, emails.
General Accounting:
Compile, cross-check, and process Accounts Payable transactions.
Compile and cross-check credit card reports and receipts. Support proper coding of credit card and other purchase transactions and proper coding of all cash receipts.
Assist with the preparation and submission of monthly/quarterly invoices to state and federal funders.
Support the preparation and submission of online quarterly and annual financial and narrative reports for federal, state, and foundation grants and contracts.
Assist Finance & Operations Director with preparation of annual and grant budgets and periodic budget forecasting.
Assist Accountant with maintenance of perpetual inventory.
Maintain paper and electronic records and ensure the review and approval process has been completed for all documentation.
Provide other administrative support to the accounting team for miscellaneous routine tasks, reports, and research projects.
Teamwork
Work closely and effectively with the Crossing Borders Coordinator, Accountant, Finance and Operations Director, coworkers, and the Crossing Borders partner organizations.
Perform other general WSCADV staff duties related to annual conference , Refuse To Abuse® 5K , and other duties as assigned. Occasional travel within WA state is required (e.g. to annual conference).
Participate in domestic violence, multicultural, and anti-oppression activities and trainings, and perform all work in a culturally responsive manner consistent with WSCADV’s mission and Principles of Unity .
Qualifications Desired Knowledge, Skills and Abilities
Deep respect for diversity and commitment to advancing WSCADV’s mission , Theory of Change , and Principles of Unity , including undoing racism, sexism, and other forms of oppression.
Comfortable with numbers, forms, and using Excel to organize data or info.
Ability to explain forms and guide others (e.g., survivor advocates) to complete financial, data, and narrative reports on a timely basis in a respectful, non-judgmental way.
Ability to work independently, plan and manage time, and sort multiple priorities while exercising good judgment.
Ability to foresee and solve problems and meet deadlines in a professional, positive manner.
Ability to oversee and safeguard confidential and sensitive information.
Ability to listen and communicate in both spoken and written English, and to work collaboratively with co-workers, contractors, and agencies.
Ability to communicate effectively with co-workers on how to complete detailed tasks for which accuracy and consistency are critical.
Demonstrated spirit of cooperation and ability to build positive working relationships in an interactive, productive, team environment.
Required Experience
At least 2 years of experience in an administrative and/or accounting support role
Software:
Microsoft Office Suite, including Excel.
Experience with or ability to quickly learn software applications (e.g., for basic accounting, timesheets, expense reports, project management).
Preferred Experience
Basic understanding of GAAP for nonprofits.
Working knowledge of QuickBooks Desktop.
Lived experience with rural, Latinx, farmworker communities.
Knowledge of nonprofit or Tribal social service organizations.
Spanish language fluency.
*HOW TO APPLY*: Please submit the following package by email:
A cover letter summarizing your interest in and relevant experience and abilities for this position.
Include your response to this question: “In your experience, what are the most effective ways to communicate about financials or administering projects with people who feel intimidated by these things?” (please answer this in 1-3 sentences in your letter)
Your resume.
Email to: emma@wscadv.org subject line: Accounting Hiring – [your last name]
Applications will be considered on a rolling basis; submit your application by *October 22, 2021* to be considered in the first screening. Position open until filled. Anticipated start is early December. No calls, please.
People with lived experience as farmworkers, Latinx and other people of color, Native people, people from other historically marginalized communities, and survivors of domestic violence are especially encouraged to apply.
Accounting Specialist - Remote
BizOps · Remote,
Accounting Specialist - Remote
The Business Operations and Financial Health (Biz Ops) team aspires to:
mitigate business risks, create operational efficiencies, and maintain financial health for BayWa and its regional teams.
The Accounting Specialist has 1 primary value stream customer –
This role is responsible for communication and on time payments made to all our vendors which includes manufacturers, freight carriers, and general/miscellaneous invoices.
This role aspires to....
Communicate clearly and precisely with vendors and resolve discrepancies when they arise.
Continue to improve internal processes and suggest best practices on all account payables tasks.
Be a valued team member by working collaboratively and independently to meet deadlines and company needs.
Maintain financial security and risk by following internal accounting controls.
This role supports the Baywa r.e. organization by providing support to the Purchasing team by maintaining good vendor relations and providing clear communication to the Regional Sales Crew when needed on updates to vendors payables.
This role aspires to...
Provide support to the rest of the Business Operations team and Baywa r.e. organization by staying curious, open-minded, and a desire for excellence.
Communicate and collaborate with others to improve and document processes.
The Accounting Specialist does this by:
Vendor and Customer Transactions
Accountable for accurately and efficiently assisting with accounts payable. This includes posting vendor invoices and processing all freight invoices in a timely manner.
Ensures that all transactions are reconciled and posted to the correct ledger.
Resolve Discrepancies
Research and resolve vendor discrepancies including both interdepartmental and
vendor communication and cooperation. Audits and reviews freight invoices for accuracy and can create claims or disputes with the carrier when necessary.
Maintains Inventory Financial Integrity
Reviews and audits transactions related to customer returns, including loss, damage situations. Assists with performing monthly inventory reconciliation and cycle counts with our warehouse team.
Contributing member to Team and Baywa r.e.
Documents and improves processes when needed. Collaborates with other team members and shares best practices.
Exhibited behaviors of the ideal candidate:
Problem Solving – You are methodical; you are creative; you are resourceful in approaching problems and challenges.
Hustle - When priorities change or become urgent, you adjust quickly.
Gumption - You show initiative, resourcefulness, and bravery in approaching difficult, complex, or daunting issues.
Team Player - You prioritize the success of the company.
Excellence - You demand quality from yourself and others; the work you do increases the quality we can offer our customers.
Requirements :
Bachelor or Associate Degree
Minimum of 2 years of accounting experience or equivalent education.
Ability to communicate professionally and accurately both verbally and in written form.
Microsoft Office experience (Excel is a must).
Technological agility – the ability to learn and use new software central to BayWa r.e. business processes.
Demonstration of hustle, gumption, being a team player, and excellence.
Must be legally eligible to work in the US.
Benefits :
We strive to offer progressive benefits to our employees. We believe that our employees and our culture are the foundation of the work that we do.
Base salary with monthly team bonus potential. We are an organization that works together as a team to achieve our goals.
401k with match
Health insurance
Unlimited PTO
12 weeks of paid family leave (maternity and paternity)
BayWa operates in accordance with CCPA regulations. Click here to see BayWa’s CCPA job applicant disclosure.
BayWa r.e. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to genetic characteristics or information, race, color, creed, sex, gender, gender identity, marital status, age, national origin or ancestry, physical or mental disability, medical condition, veteran status, sexual orientation or any other consideration made unlawful by federal, state or local laws.
Aug 31, 2021
Full time
Accounting Specialist - Remote
BizOps · Remote,
Accounting Specialist - Remote
The Business Operations and Financial Health (Biz Ops) team aspires to:
mitigate business risks, create operational efficiencies, and maintain financial health for BayWa and its regional teams.
The Accounting Specialist has 1 primary value stream customer –
This role is responsible for communication and on time payments made to all our vendors which includes manufacturers, freight carriers, and general/miscellaneous invoices.
This role aspires to....
Communicate clearly and precisely with vendors and resolve discrepancies when they arise.
Continue to improve internal processes and suggest best practices on all account payables tasks.
Be a valued team member by working collaboratively and independently to meet deadlines and company needs.
Maintain financial security and risk by following internal accounting controls.
This role supports the Baywa r.e. organization by providing support to the Purchasing team by maintaining good vendor relations and providing clear communication to the Regional Sales Crew when needed on updates to vendors payables.
This role aspires to...
Provide support to the rest of the Business Operations team and Baywa r.e. organization by staying curious, open-minded, and a desire for excellence.
Communicate and collaborate with others to improve and document processes.
The Accounting Specialist does this by:
Vendor and Customer Transactions
Accountable for accurately and efficiently assisting with accounts payable. This includes posting vendor invoices and processing all freight invoices in a timely manner.
Ensures that all transactions are reconciled and posted to the correct ledger.
Resolve Discrepancies
Research and resolve vendor discrepancies including both interdepartmental and
vendor communication and cooperation. Audits and reviews freight invoices for accuracy and can create claims or disputes with the carrier when necessary.
Maintains Inventory Financial Integrity
Reviews and audits transactions related to customer returns, including loss, damage situations. Assists with performing monthly inventory reconciliation and cycle counts with our warehouse team.
Contributing member to Team and Baywa r.e.
Documents and improves processes when needed. Collaborates with other team members and shares best practices.
Exhibited behaviors of the ideal candidate:
Problem Solving – You are methodical; you are creative; you are resourceful in approaching problems and challenges.
Hustle - When priorities change or become urgent, you adjust quickly.
Gumption - You show initiative, resourcefulness, and bravery in approaching difficult, complex, or daunting issues.
Team Player - You prioritize the success of the company.
Excellence - You demand quality from yourself and others; the work you do increases the quality we can offer our customers.
Requirements :
Bachelor or Associate Degree
Minimum of 2 years of accounting experience or equivalent education.
Ability to communicate professionally and accurately both verbally and in written form.
Microsoft Office experience (Excel is a must).
Technological agility – the ability to learn and use new software central to BayWa r.e. business processes.
Demonstration of hustle, gumption, being a team player, and excellence.
Must be legally eligible to work in the US.
Benefits :
We strive to offer progressive benefits to our employees. We believe that our employees and our culture are the foundation of the work that we do.
Base salary with monthly team bonus potential. We are an organization that works together as a team to achieve our goals.
401k with match
Health insurance
Unlimited PTO
12 weeks of paid family leave (maternity and paternity)
BayWa operates in accordance with CCPA regulations. Click here to see BayWa’s CCPA job applicant disclosure.
BayWa r.e. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to genetic characteristics or information, race, color, creed, sex, gender, gender identity, marital status, age, national origin or ancestry, physical or mental disability, medical condition, veteran status, sexual orientation or any other consideration made unlawful by federal, state or local laws.
League of Conservation Voters
Washington, DC (temporarily remote)
Title: Accounts Payable Specialist
Department: Finance
Status: Non-Exempt
Reports to: Controller
Positions Reporting to this Position: None
Location: Washington, DC
Union Position: Yes
Job Classification Level : B
Salary Range (depending on experience) : $52,000 - $61,000
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
Our over 2 million members, our volunteers and staff, and our more than 30 state affiliates (together, the Conservation Voter Movement) work for a more just and equitable democracy, where people—not polluters—determine our future. This movement is an influential national network with unparalleled influence in Washington, DC, in state capitals, and in communities around the country. We are unmatched in our ability to ensure meaningful action on our key issues. We aim to bring people and communities together across racial, geographic, political, religious, economic and other differences toward collective goals instead of dividing us from one another.
LCV is hiring an Accounts Payable Specialist who will facilitate the daily accounts payable and receivable operations of LCV, LCV Education Fund, and related entities. Responsibilities include upholding efficient internal controls and ensuring administrative support to the organizations’ various programs. The ideal candidate is detail-oriented with strong communication and analytical skills, able to manage multiple projects simultaneously, and has familiarity with all aspects of check disbursements and administering bank deposits.
Responsibilities :
Prepare, verify, and process vendor and staff reimbursement invoices for payments due.
Charge expenses to accounts and programs by analyzing invoices/expense reports and recording entries.
Post donor payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software.
Prepare cash and check payments for the bank; totaling and recording the deposit amounts, filling out online deposit slips and bundling the funds and slips; making remote deposits at the bank.
Update receivables in the general ledger by totaling unpaid invoices.
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Ensure American Express credit card data is downloaded and distributed to employees for coding and approval.
Work with banks to resolve issues and issues stop-payments.
Resolve valid or authorized deductions by entering and adjusting entries.
Pay employees by receiving and verifying expense reports, and preparing checks.
Maintain accounting ledgers by verifying and posting account transactions.
Prepare monthly bank reconciliations.
Assist with the annual audit.
Supports administration of Finance’s vendor survey as part of the department’s racial justice and equity goals.
Runs and distributes reports on weekly vendor payments, among other reports, as part of the Finance department’s efforts to increase transparency, in alignment with our racial justice and equity goals.
Perform other duties as assigned.
Qualifications :
Work Experience: Required - At least 2-4 years accounts payable and receivable work experience. Experience performing monthly bank reconciliations. Experience working with databases. Experience working with external vendors. Preferred - Experience with Abila MIP accounting software package. Experience working with 501(c)(4) and/or 501(c)(3) organizations. Experience supporting an audit process.
Skills: Ability to review General Ledger for reconciliations and revenue recognition; Computer proficiency, including expertise with Excel and accounting software; Excellent oral and written communication skills; Highly organized, detail-oriented and sharp analytical skills; exhibits strong judgement. Ability to produce organized and accurate materials quickly. Ability to manage multiple tasks at once and work across departments to achieve shared goals. Should thrive in a fast-paced, collaborative environment. Proven ability to maintain confidential information. Ability to work with Concur or other expense tracking software.
Cultural Competence: Shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture.
Conditions: This position is based in Washington, DC. Please note that all LCV staff are currently working remotely during the COVID-19 pandemic.
To Apply : Send cover letter and resume to hr@lcv.org with “Accounts Payable Specialist” in the subject line by October 12, 2020. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace.
Sep 28, 2020
Full time
Title: Accounts Payable Specialist
Department: Finance
Status: Non-Exempt
Reports to: Controller
Positions Reporting to this Position: None
Location: Washington, DC
Union Position: Yes
Job Classification Level : B
Salary Range (depending on experience) : $52,000 - $61,000
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
Our over 2 million members, our volunteers and staff, and our more than 30 state affiliates (together, the Conservation Voter Movement) work for a more just and equitable democracy, where people—not polluters—determine our future. This movement is an influential national network with unparalleled influence in Washington, DC, in state capitals, and in communities around the country. We are unmatched in our ability to ensure meaningful action on our key issues. We aim to bring people and communities together across racial, geographic, political, religious, economic and other differences toward collective goals instead of dividing us from one another.
LCV is hiring an Accounts Payable Specialist who will facilitate the daily accounts payable and receivable operations of LCV, LCV Education Fund, and related entities. Responsibilities include upholding efficient internal controls and ensuring administrative support to the organizations’ various programs. The ideal candidate is detail-oriented with strong communication and analytical skills, able to manage multiple projects simultaneously, and has familiarity with all aspects of check disbursements and administering bank deposits.
Responsibilities :
Prepare, verify, and process vendor and staff reimbursement invoices for payments due.
Charge expenses to accounts and programs by analyzing invoices/expense reports and recording entries.
Post donor payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software.
Prepare cash and check payments for the bank; totaling and recording the deposit amounts, filling out online deposit slips and bundling the funds and slips; making remote deposits at the bank.
Update receivables in the general ledger by totaling unpaid invoices.
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Ensure American Express credit card data is downloaded and distributed to employees for coding and approval.
Work with banks to resolve issues and issues stop-payments.
Resolve valid or authorized deductions by entering and adjusting entries.
Pay employees by receiving and verifying expense reports, and preparing checks.
Maintain accounting ledgers by verifying and posting account transactions.
Prepare monthly bank reconciliations.
Assist with the annual audit.
Supports administration of Finance’s vendor survey as part of the department’s racial justice and equity goals.
Runs and distributes reports on weekly vendor payments, among other reports, as part of the Finance department’s efforts to increase transparency, in alignment with our racial justice and equity goals.
Perform other duties as assigned.
Qualifications :
Work Experience: Required - At least 2-4 years accounts payable and receivable work experience. Experience performing monthly bank reconciliations. Experience working with databases. Experience working with external vendors. Preferred - Experience with Abila MIP accounting software package. Experience working with 501(c)(4) and/or 501(c)(3) organizations. Experience supporting an audit process.
Skills: Ability to review General Ledger for reconciliations and revenue recognition; Computer proficiency, including expertise with Excel and accounting software; Excellent oral and written communication skills; Highly organized, detail-oriented and sharp analytical skills; exhibits strong judgement. Ability to produce organized and accurate materials quickly. Ability to manage multiple tasks at once and work across departments to achieve shared goals. Should thrive in a fast-paced, collaborative environment. Proven ability to maintain confidential information. Ability to work with Concur or other expense tracking software.
Cultural Competence: Shares our commitment to increasing racial diversity in our movement and organization, integrating justice and equity into the work we do and ensuring an inclusive organizational culture.
Conditions: This position is based in Washington, DC. Please note that all LCV staff are currently working remotely during the COVID-19 pandemic.
To Apply : Send cover letter and resume to hr@lcv.org with “Accounts Payable Specialist” in the subject line by October 12, 2020. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace.