Location: Remote within the United States
Position Status: Full-time, Regular, Non-exempt
Salary Level: US Starting Salary for this role will be USD $46,000 to $54,625 commensurate on experience.
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
Department Summary
The People and Strategy Team ensures that Mercy Corps has the people, strategies, and learning that will enable it to be a world-class, cutting edge, humanitarian organization, creating transformational change in the world. We do this through the recruitment, retention and development of the best global talent. Our aim is to drive strategic thinking and planning at all levels of the organization; create a robust body of research to guide us internally and externally and steward the organizational culture. To achieve this, we align conversations on learning; keep the organization focused on what has the greatest impact; leverage our comparative advantages in the crowded and competitive international relief and development landscape; and assure we are constantly learning from our work and the external environment.
General Position Summary
The Senior Global Benefits Coordinator is responsible for supporting the administrative responsibilities of the Compensation and Benefits teams of Mercy Corps, ensuring Benefits meet the unique support needs of team members in 40+ global locations. The Senior Global Benefits Coordinator supports all compensation, benefits and wellness programs for US based and international expatriate staff. This individual will support the Manger Global Benefits by administering strategies and programs that are aligned and integrated with business plans, which will enhance our talent attraction, retention, performance, and development initiatives globally. The position will also support Mercy Corps compensation and benefit programs through consistently applying and administering internal policies and government regulations with a strong diversity and equity lens. A key element of the role focuses on the on building, maintaining, and strengthening relationships as well as an integrated and strong service delivery model.
Essential Responsibilities
Supports US and non-US benefits programs, policies, and initiatives.
Communicate with insurance providers and monitor payroll deductions.
Contributes to the completion of accurate financial reports in a timely manner.
Assists with escalated HR requests in a timely manner.
Supports the operationalization of innovation and process improvements that support the organization’s growth, efficiencies, and capability enhancement.
Supports compliance of the benefit plans with the Affordable Care Act (ACA). Supports data analytics to support and shape business decision-making.
Supports finance to ensure accurate reporting of benefit costs for budgeting purposes.
Reconcile and process complex benefit related invoices for approval and payment.
Ensure timely payment to vendors, initiates monthly reconciliation of benefit plan deductions by validating/correcting inaccuracies between HRIS and vendor systems.
Reconcile financial statements.
Provide first-level support concerning benefits to managers and team members in an effective, efficient and engaging manner.
Provide census and audit support quarterly and annually.
Participates in other duties as assigned.
Support the compensation team on any specific duties as assigned.
Supervisory Responsibility
The Senior Global Benefits Coordinator has no supervisory responsibilities.
Accountability
Reports Directly To: Global Benefits Manager
Works Directly With: Global Human Resources, Global Talent and People Teams, Strategy and Technology Teams, Corporate Finance, Global Regional Directors, and teams, etc.
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualifications & Transferable Skills
Bachelor's degree or 3+ years of administrative experience, preferably including work in administering total rewards and benefits programs.
Familiarity with employee benefits, wellness, and program designs.
Proven experience and intermediate skills in MS Office (Word, PowerPoint, Excel, Outlook) and Google Suites.
Proven ability to initiate, maintain, and audit records.
Strong analytical thinking, mathematical, and problem-solving skills.
Ability to deliver advanced-level administrative support.
High attention to detail, excellent time management, and prioritization skills.
Demonstrated ability to effectively manage complex, multi-step projects and procedures consistently.
Showcase effective organizational skills and proficiency in both written and verbal communication.
Ability to collaborate and foster positive relationships.
Flexible approach, seamlessly shifting between tasks, and delivering effective support.
Ability to exercise sound judgment and maintain a composed attitude during challenging situations.
Success Factors
The successful team member will be an avid learner, self-directed, innovative and action orientated. They will have the ability to work independently, employ effective time management skills, handle interruptions, shift priorities, exhibit superior customer service skills, and work effectively with a diverse team. This person will thrive in a fast-paced environment prone to rapid change and be willing to increase their responsibility level in the assigned areas.
The most successful Mercy Corps team members have a positive approach, a strong commitment to teamwork and personal accountability, and the ability to be flexible and ensure that effective communication is a priority in all situations.
Mar 08, 2024
Full time
Location: Remote within the United States
Position Status: Full-time, Regular, Non-exempt
Salary Level: US Starting Salary for this role will be USD $46,000 to $54,625 commensurate on experience.
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
Department Summary
The People and Strategy Team ensures that Mercy Corps has the people, strategies, and learning that will enable it to be a world-class, cutting edge, humanitarian organization, creating transformational change in the world. We do this through the recruitment, retention and development of the best global talent. Our aim is to drive strategic thinking and planning at all levels of the organization; create a robust body of research to guide us internally and externally and steward the organizational culture. To achieve this, we align conversations on learning; keep the organization focused on what has the greatest impact; leverage our comparative advantages in the crowded and competitive international relief and development landscape; and assure we are constantly learning from our work and the external environment.
General Position Summary
The Senior Global Benefits Coordinator is responsible for supporting the administrative responsibilities of the Compensation and Benefits teams of Mercy Corps, ensuring Benefits meet the unique support needs of team members in 40+ global locations. The Senior Global Benefits Coordinator supports all compensation, benefits and wellness programs for US based and international expatriate staff. This individual will support the Manger Global Benefits by administering strategies and programs that are aligned and integrated with business plans, which will enhance our talent attraction, retention, performance, and development initiatives globally. The position will also support Mercy Corps compensation and benefit programs through consistently applying and administering internal policies and government regulations with a strong diversity and equity lens. A key element of the role focuses on the on building, maintaining, and strengthening relationships as well as an integrated and strong service delivery model.
Essential Responsibilities
Supports US and non-US benefits programs, policies, and initiatives.
Communicate with insurance providers and monitor payroll deductions.
Contributes to the completion of accurate financial reports in a timely manner.
Assists with escalated HR requests in a timely manner.
Supports the operationalization of innovation and process improvements that support the organization’s growth, efficiencies, and capability enhancement.
Supports compliance of the benefit plans with the Affordable Care Act (ACA). Supports data analytics to support and shape business decision-making.
Supports finance to ensure accurate reporting of benefit costs for budgeting purposes.
Reconcile and process complex benefit related invoices for approval and payment.
Ensure timely payment to vendors, initiates monthly reconciliation of benefit plan deductions by validating/correcting inaccuracies between HRIS and vendor systems.
Reconcile financial statements.
Provide first-level support concerning benefits to managers and team members in an effective, efficient and engaging manner.
Provide census and audit support quarterly and annually.
Participates in other duties as assigned.
Support the compensation team on any specific duties as assigned.
Supervisory Responsibility
The Senior Global Benefits Coordinator has no supervisory responsibilities.
Accountability
Reports Directly To: Global Benefits Manager
Works Directly With: Global Human Resources, Global Talent and People Teams, Strategy and Technology Teams, Corporate Finance, Global Regional Directors, and teams, etc.
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualifications & Transferable Skills
Bachelor's degree or 3+ years of administrative experience, preferably including work in administering total rewards and benefits programs.
Familiarity with employee benefits, wellness, and program designs.
Proven experience and intermediate skills in MS Office (Word, PowerPoint, Excel, Outlook) and Google Suites.
Proven ability to initiate, maintain, and audit records.
Strong analytical thinking, mathematical, and problem-solving skills.
Ability to deliver advanced-level administrative support.
High attention to detail, excellent time management, and prioritization skills.
Demonstrated ability to effectively manage complex, multi-step projects and procedures consistently.
Showcase effective organizational skills and proficiency in both written and verbal communication.
Ability to collaborate and foster positive relationships.
Flexible approach, seamlessly shifting between tasks, and delivering effective support.
Ability to exercise sound judgment and maintain a composed attitude during challenging situations.
Success Factors
The successful team member will be an avid learner, self-directed, innovative and action orientated. They will have the ability to work independently, employ effective time management skills, handle interruptions, shift priorities, exhibit superior customer service skills, and work effectively with a diverse team. This person will thrive in a fast-paced environment prone to rapid change and be willing to increase their responsibility level in the assigned areas.
The most successful Mercy Corps team members have a positive approach, a strong commitment to teamwork and personal accountability, and the ability to be flexible and ensure that effective communication is a priority in all situations.
UC Berkeley Labor Center
2521 Channing Way, Berkeley CA 94720
Job Title: Program Coordinator (4722), UC Berkeley Labor Center - #64874
Job ID: 64974
Location: Main Campus
Full/Part Time: Full Time
About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The UC Berkeley Labor Center conducts research and education on issues related to labor and employment. The Labor Center’s student engagement and leadership training serve to educate a diverse new generation of labor leaders. The Labor Center carries out policy relevant research on topics such as job quality and workforce development, and works with unions, policymakers and other stakeholders to develop innovative policy perspectives and programs. The Labor Center provides an important source of research and information on unions and the changing workforce for students, scholars, policymakers and the public. This position offers an exciting opportunity to be part of a high-impact, high-visibility organization and to work with a nationally-recognized team of researchers, policy analysts, and educators.
Reporting to the Student Engagement Director, the Program Coordinator performs a variety of moderately complex to difficult tasks across a variety of administrative functions in support of varied programs offered by the Center for Labor Research and Education (Labor Center). Tasks include developing materials and database for program outreach; ensuring each program has the appropriate logistical support; preparing materials for delivery to program participants; assisting program leads with evaluation of the program after completion. Attend, prepare agendas, and take notes from regular program team meetings where appropriate.
Application Review Date
The First Review Date for this job is: February 29, 2024
Responsibilities
Labor Center Education and Internship Programs:
Manages day-to-day operations of Labor Center education and internship programs within the parameters set by the Program Director/Leads.
Contributes to the development of the overall program for Labor Center’s education and Internship Programs, with support from Program Director(s).
Develops the logistics work plan for the execution of Internship Programs.
Ensures the work plan is being executed well.
With direction from Program Directors(s)/Lead(s), develops outreach plans to identify campus units, student groups, sites and student participants.
Contributes to outreach to unions, worker and community organizations with direction from Program Director.
Under the direction of the Program Directors(s)/Lead(s), communicates with external partners about student engagement, internship opportunities and placement.
Recruits and coordinates alumni participation in job fairs, guest presentations, and programs.
Ensures the internship sites are aware of and compliant with University guidelines
Provides training and mentorship to students.
Holds one-on-one meetings with students throughout the semester to gauge their academic and professional interests to help place them with internship opportunities.
Meets with students one-on-one throughout the semester to provide ongoing mentorship/guidance.
May develop and present trainings on Labor Issues for student audience based on student interest.
Supports students in developing skills to lead their own trainings. Curriculum + Program Development:
Curriculum + Program Development:
Works with program lead to collect curriculum and educational material.
Under the direction of the Program Directors(s)/Lead(s), coordinates with external program facilitators, as appropriate.
Under the direction of the Program Directors(s)/Lead(s), conducts community building exercises and discussions about expectations of students, partner sites, and mentors.
Student Engagement Programs & Events- Outreach:
Under general supervision (and in conjunction with the Labor Center’s Communications Coordinator and others), develops database to be used in program/event outreach and outreach materials and uploads material online.
Contributes to the outreach strategy for program advertisement with direction and guidance from Program Directors/Leads.
Creates applications for applicable programs and responds to questions regarding the application process and program logistics.
Implements applicant tracking and reporting programs.
Suggests prospective cohort to program lead.
Supports program communication needs.
Student Engagement Programs & Events - Logistical Work:
Supports the development of a project plan and ensures the proper timelines and budgets are adhered to per the project plan.
Works with program presenters to ensure their materials are reproduced for participants and the presenter’s equipment needs are satisfied.
Provides logistical support to external and internal presenters, facilitators, and stakeholders.
Ensures the program is fully supported the day of the program.
Student Engagement Programs & Events - Program Evaluation and Reporting:
Under the direction of the Program Directors(s)/Lead(s), develops program participants’ evaluation forms and program tracking and reporting processes.
Supports the wrap up and evaluation of programs.
Documents changes for the next program based on evaluations.
Supports documentation, development, and delivery of program and grant reports.
Student Engagement Programs & Events - Administrative Support:
Documents administrative processes for the successful execution of programs, events and initiatives.
Identifies areas for improvement, propose solutions and supports implementation.
Coordinates events and ensure basic program logistics (e.g. site management; food; materials) are taken care of.
Collaborates with other program assistants to provide administrative support to the Labor Center programs.
Completes other administrative duties as assigned which includes recruiting, training, and supervising work-study students to complete some of the above tasks.
Required Qualifications
Solid knowledge of Microsoft office and software.
Solid communication and interpersonal skills to communicate effectively with all levels of staff and external constituencies, both verbal and in writing.
Solid organizational skills and ability to work within demanding timeframes/time management skills.
Ability to manage competing deadlines and attention to high levels of detail and accuracy.
Ability to design (in close supervision with Labor Center leadership) a new project.
Ability to manage a project including assessing when to make adjustments as the project is underway.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Demonstrated experience in event planning and coordination.
Ability to provide audio visual support and troubleshoot moderate technical issues related to event production, staging, etc.), including Zoom.
Ability to follow directions and work with little supervision in a fast-paced environment with shifting priorities.
Excellent customer service orientation, initiative, and follow-up.
Ability to interact with a diverse population in a dynamic work environment.
Ability to listen and incorporate feedback from Labor Center program/project Leads.
Education/Training:
High school diploma and/or equivalent experience/training.
Preferred Qualifications
At least 3 years of work experience.
Interest in labor issues and workforce development, program development, and social and economic justice.
Working knowledge of and/or ability to learn common campus-specific application programs.
Understanding of the work and activities of labor research and education organizations such as the Labor Center, and of the organized labor and community constituencies served by the Labor Center.
Previous office experience and event coordination.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $31.15 (step 5.0) - $37.28 (step 13.0).
This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
This position is non-exempt and paid bi-weekly.
This is a hybrid position, eligible for up to 60% remote capability.
How to Apply
Go to the University of California, Berkeley-Jobs website and search for JOB ID 64874. Submit your resume and cover.
Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
Feb 20, 2024
Full time
Job Title: Program Coordinator (4722), UC Berkeley Labor Center - #64874
Job ID: 64974
Location: Main Campus
Full/Part Time: Full Time
About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The UC Berkeley Labor Center conducts research and education on issues related to labor and employment. The Labor Center’s student engagement and leadership training serve to educate a diverse new generation of labor leaders. The Labor Center carries out policy relevant research on topics such as job quality and workforce development, and works with unions, policymakers and other stakeholders to develop innovative policy perspectives and programs. The Labor Center provides an important source of research and information on unions and the changing workforce for students, scholars, policymakers and the public. This position offers an exciting opportunity to be part of a high-impact, high-visibility organization and to work with a nationally-recognized team of researchers, policy analysts, and educators.
Reporting to the Student Engagement Director, the Program Coordinator performs a variety of moderately complex to difficult tasks across a variety of administrative functions in support of varied programs offered by the Center for Labor Research and Education (Labor Center). Tasks include developing materials and database for program outreach; ensuring each program has the appropriate logistical support; preparing materials for delivery to program participants; assisting program leads with evaluation of the program after completion. Attend, prepare agendas, and take notes from regular program team meetings where appropriate.
Application Review Date
The First Review Date for this job is: February 29, 2024
Responsibilities
Labor Center Education and Internship Programs:
Manages day-to-day operations of Labor Center education and internship programs within the parameters set by the Program Director/Leads.
Contributes to the development of the overall program for Labor Center’s education and Internship Programs, with support from Program Director(s).
Develops the logistics work plan for the execution of Internship Programs.
Ensures the work plan is being executed well.
With direction from Program Directors(s)/Lead(s), develops outreach plans to identify campus units, student groups, sites and student participants.
Contributes to outreach to unions, worker and community organizations with direction from Program Director.
Under the direction of the Program Directors(s)/Lead(s), communicates with external partners about student engagement, internship opportunities and placement.
Recruits and coordinates alumni participation in job fairs, guest presentations, and programs.
Ensures the internship sites are aware of and compliant with University guidelines
Provides training and mentorship to students.
Holds one-on-one meetings with students throughout the semester to gauge their academic and professional interests to help place them with internship opportunities.
Meets with students one-on-one throughout the semester to provide ongoing mentorship/guidance.
May develop and present trainings on Labor Issues for student audience based on student interest.
Supports students in developing skills to lead their own trainings. Curriculum + Program Development:
Curriculum + Program Development:
Works with program lead to collect curriculum and educational material.
Under the direction of the Program Directors(s)/Lead(s), coordinates with external program facilitators, as appropriate.
Under the direction of the Program Directors(s)/Lead(s), conducts community building exercises and discussions about expectations of students, partner sites, and mentors.
Student Engagement Programs & Events- Outreach:
Under general supervision (and in conjunction with the Labor Center’s Communications Coordinator and others), develops database to be used in program/event outreach and outreach materials and uploads material online.
Contributes to the outreach strategy for program advertisement with direction and guidance from Program Directors/Leads.
Creates applications for applicable programs and responds to questions regarding the application process and program logistics.
Implements applicant tracking and reporting programs.
Suggests prospective cohort to program lead.
Supports program communication needs.
Student Engagement Programs & Events - Logistical Work:
Supports the development of a project plan and ensures the proper timelines and budgets are adhered to per the project plan.
Works with program presenters to ensure their materials are reproduced for participants and the presenter’s equipment needs are satisfied.
Provides logistical support to external and internal presenters, facilitators, and stakeholders.
Ensures the program is fully supported the day of the program.
Student Engagement Programs & Events - Program Evaluation and Reporting:
Under the direction of the Program Directors(s)/Lead(s), develops program participants’ evaluation forms and program tracking and reporting processes.
Supports the wrap up and evaluation of programs.
Documents changes for the next program based on evaluations.
Supports documentation, development, and delivery of program and grant reports.
Student Engagement Programs & Events - Administrative Support:
Documents administrative processes for the successful execution of programs, events and initiatives.
Identifies areas for improvement, propose solutions and supports implementation.
Coordinates events and ensure basic program logistics (e.g. site management; food; materials) are taken care of.
Collaborates with other program assistants to provide administrative support to the Labor Center programs.
Completes other administrative duties as assigned which includes recruiting, training, and supervising work-study students to complete some of the above tasks.
Required Qualifications
Solid knowledge of Microsoft office and software.
Solid communication and interpersonal skills to communicate effectively with all levels of staff and external constituencies, both verbal and in writing.
Solid organizational skills and ability to work within demanding timeframes/time management skills.
Ability to manage competing deadlines and attention to high levels of detail and accuracy.
Ability to design (in close supervision with Labor Center leadership) a new project.
Ability to manage a project including assessing when to make adjustments as the project is underway.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Demonstrated experience in event planning and coordination.
Ability to provide audio visual support and troubleshoot moderate technical issues related to event production, staging, etc.), including Zoom.
Ability to follow directions and work with little supervision in a fast-paced environment with shifting priorities.
Excellent customer service orientation, initiative, and follow-up.
Ability to interact with a diverse population in a dynamic work environment.
Ability to listen and incorporate feedback from Labor Center program/project Leads.
Education/Training:
High school diploma and/or equivalent experience/training.
Preferred Qualifications
At least 3 years of work experience.
Interest in labor issues and workforce development, program development, and social and economic justice.
Working knowledge of and/or ability to learn common campus-specific application programs.
Understanding of the work and activities of labor research and education organizations such as the Labor Center, and of the organized labor and community constituencies served by the Labor Center.
Previous office experience and event coordination.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $31.15 (step 5.0) - $37.28 (step 13.0).
This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
This position is non-exempt and paid bi-weekly.
This is a hybrid position, eligible for up to 60% remote capability.
How to Apply
Go to the University of California, Berkeley-Jobs website and search for JOB ID 64874. Submit your resume and cover.
Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
Feb 07, 2024
Full time
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
UC Berkeley Labor Center
2521 Channing Way, Berkeley, CA 94720
Job Title: Program Coordinator (4722C), UC Berkeley Labor Center - #61425
Job ID: 61425
Location: Main Campus-Berkeley
Full/Part Time: Full Time
Salary Range: $28.44 (step 1.0) - $37.28 (step 13.0)
About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The UC Berkeley Labor Center conducts research and education on issues related to labor and employment. The Labor Center’s curricula and leadership training serve to educate a diverse new generation of labor leaders. The Labor Center carries out policy relevant research on topics such as job quality and workforce development, and works with unions, policymakers and other stakeholders to develop innovative policy perspectives and programs. The Labor Center provides an important source of research and information on unions and the changing workforce for students, scholars, policymakers and the public. This position offers an exciting opportunity to be part of a high-impact, high-visibility organization and to work with a nationally-recognized team of researchers, policy analysts, and educators.
Application Review Date
The First Review Date for this job is: November 27, 2023
Responsibilities
Labor Center Organizing and Training Programs
Day-to-day operations of Labor Center Organizing and Training Programs. Within the parameters set by the Program Director/Leads. This work entails:
Contributes to the development of the overall program for Labor Center Organizing and Training Programs, with support from Program Director(s).
Develop the logistics work plan for the execution of Internship Programs.
Ensures the work plan is being executed well.
Outreach:
With direction from Program Directors(s)/Lead(s), develops outreach plans to identify union, worker and community organizing groups whose members and future members will benefit from participation in our trainings.
Contributes to do outreach to sites with director from program director.
Under the direction of the Program Directors(s)/Lead(s), communicates with external partners about the why and how of our organizing and negotiations online courses.
Recruits and coordinates alumni participation in application process.
Ensures the internship sites are aware of and compliant with University guidelines.
Curriculum + Program Development:
Works with program lead to collect curriculum.
Under the direction of the Program Directors(s)/Lead(s), coordinates with external program facilitators, as appropriate.
Under the direction of the Program Directors(s)/Lead(s), conducts community building exercises and discussions about expectations of students, host sites, and mentors.
Supports the evaluation of program at its conclusion.
Leadership Development Programs & Events – Outreach
Under general supervision, (and in conjunction with Labor Center Communications Coordinator and others) develops database to be used in program/event outreach; outreach materials; and uploads material online.
Contributes to the outreach strategy for program advertisement with direction and guidance from Program Directors/Leads.
Creates applications for applicable programs and responds to questions regarding the application process and program logistics.
Implements applicant tracking and reporting programs.
Supports program communication needs.
Leadership Development Programs & Events - Logistical Work
Supports development of project plans and ensures timelines and budgets are adhered to per the project plan.
Works with program presenters to ensure their materials are reproduced for participants and the presenters’ equipment needs are satisfied.
Provides logistical support to external and internal presenters, facilitators, and stakeholders.
Ensures program in-person and virtual presentations are fully supported the day of the program.
Leadership Development Programs & Events - Program Evaluation and Reporting
Under the direction of the Program Directors(s)/Lead(s), develops program participants’ evaluation forms, and program tracking and reporting processes.
Supports wrap up and evaluation of programs.
Documents changes for the next program based on evaluations.
Supports documentation, development, and delivery of program and grant reports.
Leadership Development Programs & Events - Administrative Support
Documents administrative processes for the successful execution of programs, grants, events and initiatives.
Identifies areas for improvement, propose solutions and supports implementation.
Coordinates events and ensures basic program logistics (e.g. site management; food; materials) are taken care of.
Collaborates with other program assistants to provide administrative support to the Labor Center programs.
Other administrative duties as assigned include recruiting, training, and supervising work-study students to complete some of the above tasks.
Required Qualifications
Solid knowledge of Microsoft office suite including excel and Word and software.
Solid knowledge of and comfort with online training tools such as Zoom and Teams, including breakout rooms, large meeting and webinar formats.
Solid communication and interpersonal skills to communicate effectively with all levels of staff and external constituencies, both verbal and in writing.
Solid organizational skills and ability to work within demanding timeframes/time management skills.
Ability to manage competing deadlines and attention to high levels of detail and accuracy.
Ability to design (in close supervision with Labor Center leadership) a new project.
Ability to manage a project including assessing when to make adjustments as the project is underway.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Demonstrated experience in event planning and coordination.
Ability to provide audio visual support and troubleshoot moderate technical issues related to event production, staging, etc.), including Zoom.
Ability to follow directions and work with little supervision in a fast-paced environment with shifting priorities.
Excellent customer service orientation, initiative, and follow-up.
Ability to interact with a diverse population in a dynamic work environment.
Ability to listen and incorporate feedback from Labor Center program/project Leads.
Fluent in Spanish.
At least 3 years in a similar support position to executive level staff.
Education/Training
High school diploma and/or equivalent experience/training.
Preferred Qualifications
Interest in labor issues and workforce development, program development, and social and economic justice.
Working knowledge of common campus-specific application programs.
Understanding of the work and activities of labor research and education organizations such as the Labor Center, and of the organized labor and community constituencies served by the Labor Center.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $28.44 (step 1.0) - $37.28 (step 13.0):
This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
This position is non-exempt and paid bi-weekly.
How to Apply
To apply, please submit your resume and cover letter.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
Nov 16, 2023
Full time
Job Title: Program Coordinator (4722C), UC Berkeley Labor Center - #61425
Job ID: 61425
Location: Main Campus-Berkeley
Full/Part Time: Full Time
Salary Range: $28.44 (step 1.0) - $37.28 (step 13.0)
About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The UC Berkeley Labor Center conducts research and education on issues related to labor and employment. The Labor Center’s curricula and leadership training serve to educate a diverse new generation of labor leaders. The Labor Center carries out policy relevant research on topics such as job quality and workforce development, and works with unions, policymakers and other stakeholders to develop innovative policy perspectives and programs. The Labor Center provides an important source of research and information on unions and the changing workforce for students, scholars, policymakers and the public. This position offers an exciting opportunity to be part of a high-impact, high-visibility organization and to work with a nationally-recognized team of researchers, policy analysts, and educators.
Application Review Date
The First Review Date for this job is: November 27, 2023
Responsibilities
Labor Center Organizing and Training Programs
Day-to-day operations of Labor Center Organizing and Training Programs. Within the parameters set by the Program Director/Leads. This work entails:
Contributes to the development of the overall program for Labor Center Organizing and Training Programs, with support from Program Director(s).
Develop the logistics work plan for the execution of Internship Programs.
Ensures the work plan is being executed well.
Outreach:
With direction from Program Directors(s)/Lead(s), develops outreach plans to identify union, worker and community organizing groups whose members and future members will benefit from participation in our trainings.
Contributes to do outreach to sites with director from program director.
Under the direction of the Program Directors(s)/Lead(s), communicates with external partners about the why and how of our organizing and negotiations online courses.
Recruits and coordinates alumni participation in application process.
Ensures the internship sites are aware of and compliant with University guidelines.
Curriculum + Program Development:
Works with program lead to collect curriculum.
Under the direction of the Program Directors(s)/Lead(s), coordinates with external program facilitators, as appropriate.
Under the direction of the Program Directors(s)/Lead(s), conducts community building exercises and discussions about expectations of students, host sites, and mentors.
Supports the evaluation of program at its conclusion.
Leadership Development Programs & Events – Outreach
Under general supervision, (and in conjunction with Labor Center Communications Coordinator and others) develops database to be used in program/event outreach; outreach materials; and uploads material online.
Contributes to the outreach strategy for program advertisement with direction and guidance from Program Directors/Leads.
Creates applications for applicable programs and responds to questions regarding the application process and program logistics.
Implements applicant tracking and reporting programs.
Supports program communication needs.
Leadership Development Programs & Events - Logistical Work
Supports development of project plans and ensures timelines and budgets are adhered to per the project plan.
Works with program presenters to ensure their materials are reproduced for participants and the presenters’ equipment needs are satisfied.
Provides logistical support to external and internal presenters, facilitators, and stakeholders.
Ensures program in-person and virtual presentations are fully supported the day of the program.
Leadership Development Programs & Events - Program Evaluation and Reporting
Under the direction of the Program Directors(s)/Lead(s), develops program participants’ evaluation forms, and program tracking and reporting processes.
Supports wrap up and evaluation of programs.
Documents changes for the next program based on evaluations.
Supports documentation, development, and delivery of program and grant reports.
Leadership Development Programs & Events - Administrative Support
Documents administrative processes for the successful execution of programs, grants, events and initiatives.
Identifies areas for improvement, propose solutions and supports implementation.
Coordinates events and ensures basic program logistics (e.g. site management; food; materials) are taken care of.
Collaborates with other program assistants to provide administrative support to the Labor Center programs.
Other administrative duties as assigned include recruiting, training, and supervising work-study students to complete some of the above tasks.
Required Qualifications
Solid knowledge of Microsoft office suite including excel and Word and software.
Solid knowledge of and comfort with online training tools such as Zoom and Teams, including breakout rooms, large meeting and webinar formats.
Solid communication and interpersonal skills to communicate effectively with all levels of staff and external constituencies, both verbal and in writing.
Solid organizational skills and ability to work within demanding timeframes/time management skills.
Ability to manage competing deadlines and attention to high levels of detail and accuracy.
Ability to design (in close supervision with Labor Center leadership) a new project.
Ability to manage a project including assessing when to make adjustments as the project is underway.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Demonstrated experience in event planning and coordination.
Ability to provide audio visual support and troubleshoot moderate technical issues related to event production, staging, etc.), including Zoom.
Ability to follow directions and work with little supervision in a fast-paced environment with shifting priorities.
Excellent customer service orientation, initiative, and follow-up.
Ability to interact with a diverse population in a dynamic work environment.
Ability to listen and incorporate feedback from Labor Center program/project Leads.
Fluent in Spanish.
At least 3 years in a similar support position to executive level staff.
Education/Training
High school diploma and/or equivalent experience/training.
Preferred Qualifications
Interest in labor issues and workforce development, program development, and social and economic justice.
Working knowledge of common campus-specific application programs.
Understanding of the work and activities of labor research and education organizations such as the Labor Center, and of the organized labor and community constituencies served by the Labor Center.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $28.44 (step 1.0) - $37.28 (step 13.0):
This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
This position is non-exempt and paid bi-weekly.
How to Apply
To apply, please submit your resume and cover letter.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
Ocean Associates Inc. (OAI) is seeking a Shellfish Researcher to provide support to the National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Northwest Fisheries Science Center in Seattle, WA. OAI is a Virginia corporation established in 2003 that provides consulting and technical services to the U.S. government, non-governmental organizations, international organizations, and the private sector. We specialize in scientific program and project management, strategic planning, professional and technical services, and stakeholder engagement, supporting government contracts.
Background
There has been considerable research regarding the ecosystem effects of shellfish farming in temperate waters of the Atlantic and Pacific coast in recent years. This research includes interactions with submerged aquatic vegetation, fish and invertebrates and effects on water quality. In Washington state, there are over 250 shellfish farms across over 700 sites, most of which are located in Puget Sound.
A priority in Puget Sound is the conservation of nearshore habitat, including wetlands, submerged aquatic vegetation, estuaries, and tidal zones that make up some of the most valuable habitat for the region’s salmon and steelhead and overlap in some places with shellfish farming. Unfortunately, much of nearshore habitat in Puget Sound is lost or degraded, with more than 90 percent of tidal wetlands lost to development. That leaves salmon without essential nursery habitat they need to feed and grow strong to boost their later survival in the open ocean. This is especially concerning for Puget Sound Chinook salmon, which is listed as threatened under the Endangered Species Act.
To help address this situation, NOAA Fisheries recently developed the Puget Sound Nearshore Habitat Conservation Calculator (Nearshore Calculator). The calculator can be used to determine how much restoration is needed to offset the impacts of nearshore development. The calculator determines changes in habitat value in a common currency that represents habitat impacts as debits, and habitat improvements as credits. Developers can then offset debits with an equivalent number of credits, avoiding further net loss of nearshore habitat. Credits may come from improvements undertaken as part of the same project or from improvements in other areas in the Puget Sound region.
NOAA Fisheries is in need of assistance to help consider additions to the Nearshore Calculator to account for ecosystem effects of shellfish aquaculture in Puget Sound, based on best available science.
Description
The employee will coordinate with the Northwest Fisheries Science Center and West Coast Region of Fisheries (Central Puget Sound Branch & Oregon/Washington Aquaculture Coordinator) to assist with the following key tasks:
Literature Review/Calculator learning: Compile and conduct an assessment of relevant literature to inform ecosystem effects of shellfish aquaculture. Assess relevance to shellfish aquaculture in the US portions of the Salish Sea including all five marine basins delineated as service areas for use with the Nearshore Calculator. Synthesize and communicate findings to scientific, management and industry audiences. Invest in in-depth learning of the nearshore calculator and Section 7(a)(2) of the Endangered Species Act, including how the calculator works, the underlying literature, data inputs, analytical approach and how it is applied to aquaculture projects. Deliverables are:Finalized list of literature and folders with PDF copies of each study. Summary files with annotations of key results and conclusions from each source. Tables, figures, presentation materials for presenting results to different audiences. Contribute to NWFSC teams that are working on related projects by participating in meetings, completing assignments, and contributing to products.
Gain Regional Expertise: When possible, conduct site visits to regional shellfish farms to gain an understanding of aquaculture practices. Take photos of gear and growing practices at each site, pending permission of the grower. When possible, join research teams in the field to promote awareness of ongoing research applications. Deliverables are:Library of photos taken at each site visit that document different types of shellfish growing practices and ongoing research.
Effects of Aquaculture: Using results from Task 1 and 2, evaluate how benefits/impacts from different aquaculture techniques affect Physical and Biological Features (PBFs) for salmon based on best available science. Evaluate if these benefits/impacts are generally included in the indicator effect pathways outlined in Ehinger et al 2023. Amend the indicator effect pathways description as appropriate for aquaculture. Detail if any relevant indicator effect pathways may not be included and how they could be added in an update. Deliverables are:List of benefits/impacts of shellfish aquaculture are generally included in the indicator effect pathway outline in Ehinger et al., 2023. Amend recommended indicator effect pathway description(s), as applicable. Recommend any relevant indicator effect pathways that may not be included, and how they could be added following the format and methodology in Ehingher et al. 2023.
Prototype Development: For aquaculture techniques for which the most relevant indicator effect pathways are considered in the Nearshore Calculator, evaluate if current tabs allow for appropriate quantification of impacts. For those applications, develop demonstration examples of how shellfish aquaculture activities that require federal permitting may be addressed by the Nearshore Calculator. Demonstration growing methods shall include shellfish on-bottom culture, flip bag culture, long-line culture, geoduck culture and co-culture with seaweed and infrastructure associated with shellfish culture, such as buoys, nearshore hardening/boat launches, etc. Deliverables are:For each demonstration example, develop a document that describes each proposed idea for integrating ecosystem effects into decision making tools. Provide supporting evidence (data, references) to justify each idea.
Draft Recommendations: Based on steps one through four, develop proposed additions/adjustments to the calculator for shellfish projects. Present draft recommendations for feedback from applicable Northwest Fisheries Science Center and West Coast Region of Fisheries staff. Deliverables are:Consult with NWFSC and WCR staff to solicit peer review of demonstration examples. Develop key questions for reviewers to address in the review process. Electronic copies of all peer review comments received.
Develop Guidance: Develop instructions to NOAA Fisheries Staff regarding how these adjustments to the calculator can be incorporated for use by NOAA staff, tribes, the public and other stakeholders. Deliverables are:Based on results of peer review, offer guidance on when and how to implement the recommended additions and adjustments. Guidance may be in one or more formats, including but not limited to in-person work sessions, webinars, small meetings, written documentation, etc.
Communication: Share results, conclusions, guidance with interested and relevant audiences, including relevant conferences and meetings. In collaboration with NOAA staff, provide an overview of findings for regional aquaculture and marine habitat teams, tribes, the public and other stakeholders. Develop a synthesis manuscript for publication in a peer reviewed journal that includes the literature review findings and relevant results regarding how this information might be used to inform management tools and calculators. Deliverables are:Communications products including but not limited to:Presentation files (PowerPoint, Google Slides, etc.) and presentations at relevant science and management meetings. Manuscript drafted for submission to peer reviewed journal that integrates literature review and application to management tools. Collaborative engagement with communications teams on webstory, newsletter and social media content, as applicable. Monthly progress report to include, but not necessarily be limited to, the following: accomplishments, issues encountered, travel (including purpose, significant outcomes, action items), and recommendations, if applicable.
Start Date: As soon as possible
Location: Northwest Fisheries Science Center Seattle, WA or the associated Manchester Research Station, Manchester, WA
Travel: Travel is anticipated to support field research, meet with collaborators, and present results at a regional workshop or scientific conference. Travel will be in WA, OR, CA, or ID.
Salary and Benefits: This is a full-time position with benefits. Salary, commensurate with experience, between $38.00 - $42.00 per hour.
Requirements
Applicants must have the following minimum requirements:
Bachelor's degree, or higher, from an accredited college or university with a major directly related in a field of study as related to the requirements of this specific task order with emphasis in fisheries, oceanography, social science, natural science, mathematics, or hydrology, plus five (5) years of experience in related field or combination of such totaling nine (9) years combined education and experience. Master’s Degree in related field plus one (1) year experience or Ph.D. may be substituted for experience.
At least four years of academic research experience focused on fish populations, shellfish, submerged aquatic vegetation and/or nearshore habitat data.
Experience working in estuary or nearshore habitats on the west coast.
Experience with shellfish aquaculture practices and submerged aquatic vegetation (eelgrass and/or kelp).
Excellent verbal and written communication skills.
Familiarity with R or ArcGIS, modeling and data analysis, and experience writing and publishing peer-reviewed articles.
Familiarity with approaches and tools used by managers to value habitats
Knowledge and expertise of NOAA Fisheries policies and programs
Experience with planning, and Federal financial management and operations
Working with diverse interdisciplinary teams
Current MS Office skills
Valid driver's license
Ability to work effectively both individually and collaboratively in a team/group setting.
Ability to receive constructive feedback and implement appropriate action.
Only qualified applicants that meet minimum experience or background requirements stated above need apply. When applying for this position you will be asked to upload your resume at the end of this online application.
Applicants should submit a resume that includes the following:
Cover letter that briefly describes how you meet the required and preferred qualifications listed.
Work history for past 10 years or since last full-time education.
Education.
Previous experience or training with similar requirements.
Three professional references.
Include your name in the document file name.
Upload your resume in readable, not scanned, PDF or Word format (PDF is preferred).
Nov 14, 2023
Full time
Ocean Associates Inc. (OAI) is seeking a Shellfish Researcher to provide support to the National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Northwest Fisheries Science Center in Seattle, WA. OAI is a Virginia corporation established in 2003 that provides consulting and technical services to the U.S. government, non-governmental organizations, international organizations, and the private sector. We specialize in scientific program and project management, strategic planning, professional and technical services, and stakeholder engagement, supporting government contracts.
Background
There has been considerable research regarding the ecosystem effects of shellfish farming in temperate waters of the Atlantic and Pacific coast in recent years. This research includes interactions with submerged aquatic vegetation, fish and invertebrates and effects on water quality. In Washington state, there are over 250 shellfish farms across over 700 sites, most of which are located in Puget Sound.
A priority in Puget Sound is the conservation of nearshore habitat, including wetlands, submerged aquatic vegetation, estuaries, and tidal zones that make up some of the most valuable habitat for the region’s salmon and steelhead and overlap in some places with shellfish farming. Unfortunately, much of nearshore habitat in Puget Sound is lost or degraded, with more than 90 percent of tidal wetlands lost to development. That leaves salmon without essential nursery habitat they need to feed and grow strong to boost their later survival in the open ocean. This is especially concerning for Puget Sound Chinook salmon, which is listed as threatened under the Endangered Species Act.
To help address this situation, NOAA Fisheries recently developed the Puget Sound Nearshore Habitat Conservation Calculator (Nearshore Calculator). The calculator can be used to determine how much restoration is needed to offset the impacts of nearshore development. The calculator determines changes in habitat value in a common currency that represents habitat impacts as debits, and habitat improvements as credits. Developers can then offset debits with an equivalent number of credits, avoiding further net loss of nearshore habitat. Credits may come from improvements undertaken as part of the same project or from improvements in other areas in the Puget Sound region.
NOAA Fisheries is in need of assistance to help consider additions to the Nearshore Calculator to account for ecosystem effects of shellfish aquaculture in Puget Sound, based on best available science.
Description
The employee will coordinate with the Northwest Fisheries Science Center and West Coast Region of Fisheries (Central Puget Sound Branch & Oregon/Washington Aquaculture Coordinator) to assist with the following key tasks:
Literature Review/Calculator learning: Compile and conduct an assessment of relevant literature to inform ecosystem effects of shellfish aquaculture. Assess relevance to shellfish aquaculture in the US portions of the Salish Sea including all five marine basins delineated as service areas for use with the Nearshore Calculator. Synthesize and communicate findings to scientific, management and industry audiences. Invest in in-depth learning of the nearshore calculator and Section 7(a)(2) of the Endangered Species Act, including how the calculator works, the underlying literature, data inputs, analytical approach and how it is applied to aquaculture projects. Deliverables are:Finalized list of literature and folders with PDF copies of each study. Summary files with annotations of key results and conclusions from each source. Tables, figures, presentation materials for presenting results to different audiences. Contribute to NWFSC teams that are working on related projects by participating in meetings, completing assignments, and contributing to products.
Gain Regional Expertise: When possible, conduct site visits to regional shellfish farms to gain an understanding of aquaculture practices. Take photos of gear and growing practices at each site, pending permission of the grower. When possible, join research teams in the field to promote awareness of ongoing research applications. Deliverables are:Library of photos taken at each site visit that document different types of shellfish growing practices and ongoing research.
Effects of Aquaculture: Using results from Task 1 and 2, evaluate how benefits/impacts from different aquaculture techniques affect Physical and Biological Features (PBFs) for salmon based on best available science. Evaluate if these benefits/impacts are generally included in the indicator effect pathways outlined in Ehinger et al 2023. Amend the indicator effect pathways description as appropriate for aquaculture. Detail if any relevant indicator effect pathways may not be included and how they could be added in an update. Deliverables are:List of benefits/impacts of shellfish aquaculture are generally included in the indicator effect pathway outline in Ehinger et al., 2023. Amend recommended indicator effect pathway description(s), as applicable. Recommend any relevant indicator effect pathways that may not be included, and how they could be added following the format and methodology in Ehingher et al. 2023.
Prototype Development: For aquaculture techniques for which the most relevant indicator effect pathways are considered in the Nearshore Calculator, evaluate if current tabs allow for appropriate quantification of impacts. For those applications, develop demonstration examples of how shellfish aquaculture activities that require federal permitting may be addressed by the Nearshore Calculator. Demonstration growing methods shall include shellfish on-bottom culture, flip bag culture, long-line culture, geoduck culture and co-culture with seaweed and infrastructure associated with shellfish culture, such as buoys, nearshore hardening/boat launches, etc. Deliverables are:For each demonstration example, develop a document that describes each proposed idea for integrating ecosystem effects into decision making tools. Provide supporting evidence (data, references) to justify each idea.
Draft Recommendations: Based on steps one through four, develop proposed additions/adjustments to the calculator for shellfish projects. Present draft recommendations for feedback from applicable Northwest Fisheries Science Center and West Coast Region of Fisheries staff. Deliverables are:Consult with NWFSC and WCR staff to solicit peer review of demonstration examples. Develop key questions for reviewers to address in the review process. Electronic copies of all peer review comments received.
Develop Guidance: Develop instructions to NOAA Fisheries Staff regarding how these adjustments to the calculator can be incorporated for use by NOAA staff, tribes, the public and other stakeholders. Deliverables are:Based on results of peer review, offer guidance on when and how to implement the recommended additions and adjustments. Guidance may be in one or more formats, including but not limited to in-person work sessions, webinars, small meetings, written documentation, etc.
Communication: Share results, conclusions, guidance with interested and relevant audiences, including relevant conferences and meetings. In collaboration with NOAA staff, provide an overview of findings for regional aquaculture and marine habitat teams, tribes, the public and other stakeholders. Develop a synthesis manuscript for publication in a peer reviewed journal that includes the literature review findings and relevant results regarding how this information might be used to inform management tools and calculators. Deliverables are:Communications products including but not limited to:Presentation files (PowerPoint, Google Slides, etc.) and presentations at relevant science and management meetings. Manuscript drafted for submission to peer reviewed journal that integrates literature review and application to management tools. Collaborative engagement with communications teams on webstory, newsletter and social media content, as applicable. Monthly progress report to include, but not necessarily be limited to, the following: accomplishments, issues encountered, travel (including purpose, significant outcomes, action items), and recommendations, if applicable.
Start Date: As soon as possible
Location: Northwest Fisheries Science Center Seattle, WA or the associated Manchester Research Station, Manchester, WA
Travel: Travel is anticipated to support field research, meet with collaborators, and present results at a regional workshop or scientific conference. Travel will be in WA, OR, CA, or ID.
Salary and Benefits: This is a full-time position with benefits. Salary, commensurate with experience, between $38.00 - $42.00 per hour.
Requirements
Applicants must have the following minimum requirements:
Bachelor's degree, or higher, from an accredited college or university with a major directly related in a field of study as related to the requirements of this specific task order with emphasis in fisheries, oceanography, social science, natural science, mathematics, or hydrology, plus five (5) years of experience in related field or combination of such totaling nine (9) years combined education and experience. Master’s Degree in related field plus one (1) year experience or Ph.D. may be substituted for experience.
At least four years of academic research experience focused on fish populations, shellfish, submerged aquatic vegetation and/or nearshore habitat data.
Experience working in estuary or nearshore habitats on the west coast.
Experience with shellfish aquaculture practices and submerged aquatic vegetation (eelgrass and/or kelp).
Excellent verbal and written communication skills.
Familiarity with R or ArcGIS, modeling and data analysis, and experience writing and publishing peer-reviewed articles.
Familiarity with approaches and tools used by managers to value habitats
Knowledge and expertise of NOAA Fisheries policies and programs
Experience with planning, and Federal financial management and operations
Working with diverse interdisciplinary teams
Current MS Office skills
Valid driver's license
Ability to work effectively both individually and collaboratively in a team/group setting.
Ability to receive constructive feedback and implement appropriate action.
Only qualified applicants that meet minimum experience or background requirements stated above need apply. When applying for this position you will be asked to upload your resume at the end of this online application.
Applicants should submit a resume that includes the following:
Cover letter that briefly describes how you meet the required and preferred qualifications listed.
Work history for past 10 years or since last full-time education.
Education.
Previous experience or training with similar requirements.
Three professional references.
Include your name in the document file name.
Upload your resume in readable, not scanned, PDF or Word format (PDF is preferred).
About Resolution Project At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. The Guide program is our premiere volunteer opportunity. Guides, typically early to mid-level professionals, serve as a virtual mentor to one or more of our Fellow teams—acting as coaches, advisors and sounding boards during the launch and implementation of our Fellows’ social ventures. In addition to helping our Fellows navigate through the challenges of launching social ventures, Guides fully embody our mission by supporting the personal and professional development of our young leaders. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities. Position summary The Program Manager - Volunteer Program is the external marketing name for our internal role, Program Manager, Guide Program. The Program Manager, Guide Program will join a high-performing team to help ensure Resolution’s achievement of key objectives, with specific duties related to the successful strategy and management of the Resolution Guide Program. This role will lead communication and outreach strategies to build Guide community and support volunteer engagement initiatives that recognize members of our community for their contributions in supporting Resolution Fellows and our mission. The Program Manager will also be responsible for the rollout and implementation of our volunteer management system, HandsOn Connect. This position will also work with a Program Coordinator they manage, to set strategy to build a pipeline of Resolution Guides to support our Fellows as the organization grows. The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends, and be willing to occasionally travel to support the Programs Team, both nationally and internationally.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows: Guide/Fellow Team Management
Serve as a primary point of contact and support for onboarded Resolution Guides.
Work with the programs team to support Guides through the review of monthly and semi-annual reports, problem-solving, and frequent follow-up.
Coordinate the introduction of Resolution Guides to Fellow teams in collaboration with other Program staff.
Schedule and send Monthly Guide Report reminders in Salesforce.
Update and maintain volunteer records in Salesforce and other volunteer management systems.
Evaluate impact and efficiency of the Guide program to ensure effectiveness and recommend and implement changes as appropriate.
Finalize rollout and oversee our volunteer management system, HandsOn Connect, including its interaction with Salesforce.
Oversee Guide onboarding and ensure Guides have engaging and current support materials (volunteer handbook, training, etc.).
Work with the Director of Programs to develop and oversee the Guide Program budget.
Review and approve Guide Elections and the annual Guide re-election process.
Volunteer Engagement
Lead strategy for volunteer engagement, virtual and in-person volunteer appreciation events, community events, a community newsletter, and social media, with support from other team members, as needed.
Develop strategies to recognize Guide contributions.
Maintain the Guide community Facebook and LinkedIn groups by adding members and posting engaging content.
Volunteer Recruitment
Support the Program Coordinator, Guide Program with developing and implementing volunteer recruitment strategies to maintain a consistent stream of virtual volunteer mentors entering the Guide Program that ideally reflect the diversity of Resolution’s Fellows, and grow the pipeline as Fellow numbers increase.
Support the Program Coordinator, Guide Program in their work with corporate partners to maintain current relationships and recruit new corporate volunteer partners in collaboration with the Assistant Director of Programs.
Provide support to the Program Coordinator in the management of the mentor matching process for recently onboarded Resolution Fellows.
Management
Manage and support the professional growth of the Program Coordinator, Guide Program.
Other Related Duties, As Requested
Skills, Knowledge and Expertise
Qualifications
3-5 years of relevant professional experience.
Highly organized with meticulous attention to detail and follow-through.
Ability to work well independently, with a high level of professionalism and exceptional interpersonal and communication skills to also work in collaboration with other staff, volunteers, and external partners from a variety of different backgrounds.
Prior stakeholder, relationship, or membership management experience.
Ability to handle sensitive information about donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Computer literacy, including extensive knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite.
Experience managing a technical platform, volunteer management systems preferred.
Friendly and outgoing personality, and comfort running trainings, webinars, and regularly networking to grow the volunteer community.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ )
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Prior staff management experience.
Experience with donor database software (we use Salesforce). Training on our system is available.
Passionate about young people making an impact, and a commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities. Resolution does not discriminate on the basis of race or ethnicity, color, national, social or indigenous origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, weight, marital or partnership status, veteran status, military service status, or any other characteristic consistent with relevant legal requirements, in regards to Resolution’s operations or in provision of its Fellowship program.
Oct 31, 2023
Full time
About Resolution Project At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. The Guide program is our premiere volunteer opportunity. Guides, typically early to mid-level professionals, serve as a virtual mentor to one or more of our Fellow teams—acting as coaches, advisors and sounding boards during the launch and implementation of our Fellows’ social ventures. In addition to helping our Fellows navigate through the challenges of launching social ventures, Guides fully embody our mission by supporting the personal and professional development of our young leaders. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities. Position summary The Program Manager - Volunteer Program is the external marketing name for our internal role, Program Manager, Guide Program. The Program Manager, Guide Program will join a high-performing team to help ensure Resolution’s achievement of key objectives, with specific duties related to the successful strategy and management of the Resolution Guide Program. This role will lead communication and outreach strategies to build Guide community and support volunteer engagement initiatives that recognize members of our community for their contributions in supporting Resolution Fellows and our mission. The Program Manager will also be responsible for the rollout and implementation of our volunteer management system, HandsOn Connect. This position will also work with a Program Coordinator they manage, to set strategy to build a pipeline of Resolution Guides to support our Fellows as the organization grows. The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends, and be willing to occasionally travel to support the Programs Team, both nationally and internationally.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows: Guide/Fellow Team Management
Serve as a primary point of contact and support for onboarded Resolution Guides.
Work with the programs team to support Guides through the review of monthly and semi-annual reports, problem-solving, and frequent follow-up.
Coordinate the introduction of Resolution Guides to Fellow teams in collaboration with other Program staff.
Schedule and send Monthly Guide Report reminders in Salesforce.
Update and maintain volunteer records in Salesforce and other volunteer management systems.
Evaluate impact and efficiency of the Guide program to ensure effectiveness and recommend and implement changes as appropriate.
Finalize rollout and oversee our volunteer management system, HandsOn Connect, including its interaction with Salesforce.
Oversee Guide onboarding and ensure Guides have engaging and current support materials (volunteer handbook, training, etc.).
Work with the Director of Programs to develop and oversee the Guide Program budget.
Review and approve Guide Elections and the annual Guide re-election process.
Volunteer Engagement
Lead strategy for volunteer engagement, virtual and in-person volunteer appreciation events, community events, a community newsletter, and social media, with support from other team members, as needed.
Develop strategies to recognize Guide contributions.
Maintain the Guide community Facebook and LinkedIn groups by adding members and posting engaging content.
Volunteer Recruitment
Support the Program Coordinator, Guide Program with developing and implementing volunteer recruitment strategies to maintain a consistent stream of virtual volunteer mentors entering the Guide Program that ideally reflect the diversity of Resolution’s Fellows, and grow the pipeline as Fellow numbers increase.
Support the Program Coordinator, Guide Program in their work with corporate partners to maintain current relationships and recruit new corporate volunteer partners in collaboration with the Assistant Director of Programs.
Provide support to the Program Coordinator in the management of the mentor matching process for recently onboarded Resolution Fellows.
Management
Manage and support the professional growth of the Program Coordinator, Guide Program.
Other Related Duties, As Requested
Skills, Knowledge and Expertise
Qualifications
3-5 years of relevant professional experience.
Highly organized with meticulous attention to detail and follow-through.
Ability to work well independently, with a high level of professionalism and exceptional interpersonal and communication skills to also work in collaboration with other staff, volunteers, and external partners from a variety of different backgrounds.
Prior stakeholder, relationship, or membership management experience.
Ability to handle sensitive information about donors, team members, Resolution Fellows, methodologies, etc. with discretion and good judgment.
Computer literacy, including extensive knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite.
Experience managing a technical platform, volunteer management systems preferred.
Friendly and outgoing personality, and comfort running trainings, webinars, and regularly networking to grow the volunteer community.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/deistatement/ )
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Prior staff management experience.
Experience with donor database software (we use Salesforce). Training on our system is available.
Passionate about young people making an impact, and a commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change. The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow. Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities. Resolution does not discriminate on the basis of race or ethnicity, color, national, social or indigenous origin, ancestry, gender identity, sex or gender (including pregnancy), LGBTQ+ status or sexual orientation, age, religion, creed, physical or mental disability, weight, marital or partnership status, veteran status, military service status, or any other characteristic consistent with relevant legal requirements, in regards to Resolution’s operations or in provision of its Fellowship program.
Full-Time Exempt Position
About Girls on the Run San Diego
Girls on the Run ® creates and offers after-school empowerment programs designed for third to eighth grade girls. The national nonprofit helps participants recognize their inner strength, increase their level of physical activity, imagine their possibilities, and confidently stand up for themselves and others. How? Through the innovative integration of fun physical activities, life-skills lessons, and impactful community projects. The research-based curriculum led by trained volunteer coaches explores core topics relevant to 8- to 13-year-old girls, including understanding emotions, fostering friendships, expressing empathy, and standing up for ourselves. Our trained coaches and research-based curriculum create a sense of belonging for all participants and meet the vital needs of girls today. The program includes a Community Impact Project and culminates with a celebratory 5K. Since its inception in 1996, Girls on the Run has served more than 2.25 million participants in all 50 states and Canada. Girls on the Run San Diego was founded in 2006, serving over 11,000 participants to date.
At Girls on the Run, our core values guide our way. Our vision is a world where every girl can know and activate her limitless potential. We value the individuality and dignity of all people and are dedicated to being an inclusive, diverse, equitable, and accessible organization.
Girls on the Run helps girls recognize their potential and rise above gender expectations that may limit their health, confidence, and joy. We respect and value the individuality and dignity of all people and welcome children who identify as girls, nonbinary, and gender-nonconforming to participate in our program.
Position Summary
The Program Operations Manager must possess a passion for and commitment to improving the lives and opportunities of girls in third through eighth grades. The Program Operations Manager is a highly skilled nonprofit professional who is responsible for ensuring successful quality GOTR programming throughout San Diego County, through the lenses of equity, diversity, accessibility, and inclusivity. The Program Operations Manager represents GOTRSD to the public through engagement with our 50+ sites and 1300+ girls per year. They plan, implement, and achieve the strategic program goals; including but not limited to participant registration, volunteer satisfaction, and program impact. They manage program-related registration, operations, communication, and curriculum. The Program Operations Manager reports to the Executive Director and works closely with the Volunteer and Community Manager. The Program Operations Manager supervises the Program Coordinator.
Key responsibilities include:
Program Management
Plan, implement, and achieve Girls on the Run’s strategic program goals with respect to the number of girls served, program impact, and demographic requirements as identified by the organization
Create and manage program registration
Manage financial aid/payment plan process for qualifying girls, and selection process for funded teams
Document and ensure program implementation in accordance with best practices and policies
Manage, maintain, and analyze data relating to rosters, girls, budget, and revenue
Collaborate with other GOTRSD staff members on overall program logistics
Conduct program evaluation, analyze data, and implement changes based on feedback
Work with program staff to develop and implement seasonal timeline and tactics
Oversee program volunteer committee
Track and report program-related expenses
Volunteer & Site Support
Work with Volunteer and Community Manager on coach recruitment
Strategically place volunteer coaches to ensure that all sites are staffed with qualified volunteer coaches
Manage and report on mission advancement markers and metrics
Collaborate with Volunteer and Community Manager to conduct National Coach Training in San Diego and develop post training surveys
Liaise with new and existing sites to ensure program success throughout the season
Enforce GOTRSD policies and procedures at all sites
Communications and Outreach
Manage content, create, and disseminate the organization’s monthly e-newsletter
Serve as the main contact for GOTRSD website and e-newsletter
Create engaging posts using graphics and videos for various social networks, including Facebook, Instagram, Pinterest, and LinkedIn, as needed
Represent Girls on the Run San Diego at outreach events and other awareness events
Oversee communications committee
Operations and Administration
Work with Executive Director to manage vendor relationships including office space, storage leasing, staff phones, insurance, and other items related to organizational operation
Other Duties
Work with staff and board to set the program budget, develop the strategic plan, and carry out other duties required for nonprofit governance
Manage all sites files and other program-related paperwork
Other duties as may be required and assigned
Work Environment
The ability to work from home is required - all employees must have access to reliable, high speed internet and the ability to participate in video conferences from a remote location
Discipline to accomplish the goals of the position as well as organizational goals on a daily basis, while working remotely and independently
Able to work collaboratively with other employees, the board of directors, volunteers, and community partners
Willing and able to travel to sites and meetings throughout San Diego County with own reliable method of transportation.
Required Qualifications
Native or fluent in both Spanish and English
Passion for Girls on the Run mission and the ability to comprehend and effectively communicate issues surrounding empowerment, self-esteem, body image, and whole-person health
Readiness to embrace our commitment to diversity, equity, inclusion, and accessibility
2+ years of programmatic development and volunteer management experience
Demonstrated ability to lead people, including teams of volunteers (or similar groups)
Enjoy engaging the community about the GOTR curriculum highlighting empowerment, self-esteem, body image and whole-person health
Excellent Google Workspace and Microsoft Suite knowledge
Outstanding communication skills in multiple environments and with a range of audiences both internal and external
Highly detailed oriented and organized
Flexible and adaptable to change
Available some nights and weekends as necessary to perform the duties of the job
Ability to travel once or twice a year nationally and within San Diego County multiple times a week
Proficiency with social media platforms and supporting technology
Physically able to lift 40 pounds
Must pass background check required by Girls on the Run International
Preferred Qualifications
Connections to the local community
Experience or relationships with San Diego County school systems
Database management and data entry experience
CRM management experience
Volunteer management experience
Compensation/Benefits
Salary range is $62,000-$72,000 depending on experience
Organization laptop and cell phone issued
Health Benefits (medical and dental partially paid by GOTRSD)
Life and AD&D insurance
Partial reimbursement for home internet expenses
Mileage reimbursement
Flexible work schedule with paid time off
Professional development opportunities that reinforce life-long learning
To apply, please send a resume and cover letter to hiring@gotrsd.org . Applications received by September 8, 2023 will receive priority consideration.
Girls on the Run San Diego works to promote a work environment committed to inclusion, diversity, equity, and access; to provide professional development opportunities; and to foster a culture that values our staff, our partners, and the broader community in which we work.
Girls on the Run is an equal-opportunity employer.
Sep 02, 2023
Full time
Full-Time Exempt Position
About Girls on the Run San Diego
Girls on the Run ® creates and offers after-school empowerment programs designed for third to eighth grade girls. The national nonprofit helps participants recognize their inner strength, increase their level of physical activity, imagine their possibilities, and confidently stand up for themselves and others. How? Through the innovative integration of fun physical activities, life-skills lessons, and impactful community projects. The research-based curriculum led by trained volunteer coaches explores core topics relevant to 8- to 13-year-old girls, including understanding emotions, fostering friendships, expressing empathy, and standing up for ourselves. Our trained coaches and research-based curriculum create a sense of belonging for all participants and meet the vital needs of girls today. The program includes a Community Impact Project and culminates with a celebratory 5K. Since its inception in 1996, Girls on the Run has served more than 2.25 million participants in all 50 states and Canada. Girls on the Run San Diego was founded in 2006, serving over 11,000 participants to date.
At Girls on the Run, our core values guide our way. Our vision is a world where every girl can know and activate her limitless potential. We value the individuality and dignity of all people and are dedicated to being an inclusive, diverse, equitable, and accessible organization.
Girls on the Run helps girls recognize their potential and rise above gender expectations that may limit their health, confidence, and joy. We respect and value the individuality and dignity of all people and welcome children who identify as girls, nonbinary, and gender-nonconforming to participate in our program.
Position Summary
The Program Operations Manager must possess a passion for and commitment to improving the lives and opportunities of girls in third through eighth grades. The Program Operations Manager is a highly skilled nonprofit professional who is responsible for ensuring successful quality GOTR programming throughout San Diego County, through the lenses of equity, diversity, accessibility, and inclusivity. The Program Operations Manager represents GOTRSD to the public through engagement with our 50+ sites and 1300+ girls per year. They plan, implement, and achieve the strategic program goals; including but not limited to participant registration, volunteer satisfaction, and program impact. They manage program-related registration, operations, communication, and curriculum. The Program Operations Manager reports to the Executive Director and works closely with the Volunteer and Community Manager. The Program Operations Manager supervises the Program Coordinator.
Key responsibilities include:
Program Management
Plan, implement, and achieve Girls on the Run’s strategic program goals with respect to the number of girls served, program impact, and demographic requirements as identified by the organization
Create and manage program registration
Manage financial aid/payment plan process for qualifying girls, and selection process for funded teams
Document and ensure program implementation in accordance with best practices and policies
Manage, maintain, and analyze data relating to rosters, girls, budget, and revenue
Collaborate with other GOTRSD staff members on overall program logistics
Conduct program evaluation, analyze data, and implement changes based on feedback
Work with program staff to develop and implement seasonal timeline and tactics
Oversee program volunteer committee
Track and report program-related expenses
Volunteer & Site Support
Work with Volunteer and Community Manager on coach recruitment
Strategically place volunteer coaches to ensure that all sites are staffed with qualified volunteer coaches
Manage and report on mission advancement markers and metrics
Collaborate with Volunteer and Community Manager to conduct National Coach Training in San Diego and develop post training surveys
Liaise with new and existing sites to ensure program success throughout the season
Enforce GOTRSD policies and procedures at all sites
Communications and Outreach
Manage content, create, and disseminate the organization’s monthly e-newsletter
Serve as the main contact for GOTRSD website and e-newsletter
Create engaging posts using graphics and videos for various social networks, including Facebook, Instagram, Pinterest, and LinkedIn, as needed
Represent Girls on the Run San Diego at outreach events and other awareness events
Oversee communications committee
Operations and Administration
Work with Executive Director to manage vendor relationships including office space, storage leasing, staff phones, insurance, and other items related to organizational operation
Other Duties
Work with staff and board to set the program budget, develop the strategic plan, and carry out other duties required for nonprofit governance
Manage all sites files and other program-related paperwork
Other duties as may be required and assigned
Work Environment
The ability to work from home is required - all employees must have access to reliable, high speed internet and the ability to participate in video conferences from a remote location
Discipline to accomplish the goals of the position as well as organizational goals on a daily basis, while working remotely and independently
Able to work collaboratively with other employees, the board of directors, volunteers, and community partners
Willing and able to travel to sites and meetings throughout San Diego County with own reliable method of transportation.
Required Qualifications
Native or fluent in both Spanish and English
Passion for Girls on the Run mission and the ability to comprehend and effectively communicate issues surrounding empowerment, self-esteem, body image, and whole-person health
Readiness to embrace our commitment to diversity, equity, inclusion, and accessibility
2+ years of programmatic development and volunteer management experience
Demonstrated ability to lead people, including teams of volunteers (or similar groups)
Enjoy engaging the community about the GOTR curriculum highlighting empowerment, self-esteem, body image and whole-person health
Excellent Google Workspace and Microsoft Suite knowledge
Outstanding communication skills in multiple environments and with a range of audiences both internal and external
Highly detailed oriented and organized
Flexible and adaptable to change
Available some nights and weekends as necessary to perform the duties of the job
Ability to travel once or twice a year nationally and within San Diego County multiple times a week
Proficiency with social media platforms and supporting technology
Physically able to lift 40 pounds
Must pass background check required by Girls on the Run International
Preferred Qualifications
Connections to the local community
Experience or relationships with San Diego County school systems
Database management and data entry experience
CRM management experience
Volunteer management experience
Compensation/Benefits
Salary range is $62,000-$72,000 depending on experience
Organization laptop and cell phone issued
Health Benefits (medical and dental partially paid by GOTRSD)
Life and AD&D insurance
Partial reimbursement for home internet expenses
Mileage reimbursement
Flexible work schedule with paid time off
Professional development opportunities that reinforce life-long learning
To apply, please send a resume and cover letter to hiring@gotrsd.org . Applications received by September 8, 2023 will receive priority consideration.
Girls on the Run San Diego works to promote a work environment committed to inclusion, diversity, equity, and access; to provide professional development opportunities; and to foster a culture that values our staff, our partners, and the broader community in which we work.
Girls on the Run is an equal-opportunity employer.
Full-Time Non-Exempt Position
About Girls on the Run San Diego
Girls on the Run® creates and offers after-school empowerment programs designed for third- to eighth-grade girls. The national nonprofit helps participants recognize their inner strength, increase their level of physical activity, imagine their possibilities, and confidently stand up for themselves and others. How? Through the innovative integration of fun physical activities, life-skills lessons, and impactful community projects. The research-based curriculum led by trained volunteer coaches explores core topics relevant to eight to 13-year-old girls, including understanding emotions, fostering friendships, expressing empathy, and standing up for ourselves. Our trained coaches and research-based curriculum create a sense of belonging for all participants and meet the vital needs of girls today. The program includes a Community Impact Project and culminates with a celebratory 5K. Since its inception in 1996, Girls on the Run has served more than 2.25 million participants in all 50 states and Canada. Girls on the Run San Diego was founded in 2006, serving over 11,000 participants.
At Girls on the Run, our core values guide our way. Our vision is a world where every girl can know and activate her limitless potential. We value the individuality and dignity of all people and are dedicated to being an inclusive, diverse, equitable, and accessible organization.
Girls on the Run helps girls recognize their potential and rise above gender expectations that may limit their health, confidence, and joy. We respect and value the individuality and dignity of all people and welcome children who identify as girls, nonbinary, and gender-nonconforming to participate in our program.
Position Summary
The Program Coordinator must possess a passion for and commitment to improving the lives and opportunities of girls in third through eighth grades. The Program Coordinator is responsible for coordinating and implementing the Girls on the Run program through the lenses of inclusivity, diversity, equity, and accessibility, with a primary focus on North County sites. The Program Coordinator reports to the Program Operations Manager and works closely with the Volunteer and Community Manager.
Key responsibilities include:
Program and Site Coordination
Collaborate with other staff to implement the Girls on the Run program strategic plan and achieve program goals concerning the number of participants, number of sites, and demographic requirements
Market program to potential new sites, districts, and afterschool programs per the strategic plan
Liaise with community members, schools, and other groups to coordinate meetings and outreach opportunities
Work with Program Operations Manager to coordinate all new and existing sites
Support Program Operations Manager with managing team needs once on-boarded
Enforce all current site policies and procedures and generate innovation and improvement as needed
Plan and coordinate site visits
Coordinate with Program Operations Manager to purchase needed materials
Support Program Operations Manager to manage inventory of all materials
Volunteer Management and Training
Work with Volunteer and Community Manager to ensure all program sites are staffed with qualified volunteer coaches, assisting with coach recruitment as needed
Coordinate and facilitate coach training sessions, alongside Program Operations Manager and Volunteer and Community Manager
Enforce all current coaching policies and procedures while maintaining a positive approach
Work towards meeting goals and metrics on volunteer requirements and the number of volunteers
Ensure volunteer satisfaction through customer service, stewardship, and maintaining a positive and welcoming environment both written and verbal
Support the Volunteer and Community Manager in implementing and executing the internship program and junior coach program
Marketing, Communications, and Outreach
Aid in the creation and management of the social media and communications calendar
Assist with monthly e-newsletter creation and dissemination
Manage listserv databases
Work with other program staff to create and distribute the coach update each week during a season
Work with other program staff to create and distribute monthly volunteer newsletter
Identify and attend community outreach opportunities and events
Other Duties
Work with staff and board to set the program budget, develop the strategic plan, and carry out other duties required for nonprofit governance
Manage all coach files, sites files, and other program-related paperwork
Other duties as may be required and assigned
Work Environment
The ability to work from home is required - all employees must have access to reliable, high-speed internet and the ability to participate in video conferences from a remote location
Disciplined to accomplish the goals of their position as well as organizational goals daily, while working remotely and independently
Able to work collaboratively with other employees, the board of directors, volunteers, and community partners
Willing and able to travel to sites and meetings throughout San Diego County with own reliable method of transportation.
Required Qualifications
Bachelor’s degree or relevant experience
Passion for Girls on the Run mission and the ability to comprehend and effectively communicate issues surrounding empowerment, self-esteem, body image, and whole-person health
Readiness to embrace our commitment to diversity, equity, inclusion, and accessibility
Highly detailed oriented and organized
Outstanding communication skills in multiple environments and with a range of audiences (internal and external)
Ability to multitask, prioritize and make efficient decisions
Excellent Google Workspace and Microsoft Suite knowledge
Flexible and adaptable to change
Availability to work some weekends and nights for special events, as needed
Ability to travel once or twice a year nationally and within San Diego County multiple times a week
Physically able to lift 40 pounds
Must pass the background check required by Girls on the Run International
Preferred Qualifications
Database management and data entry experience
CRM management experience
Volunteer management experience
Connections to the local community
Bilingual
Compensation/Benefits
$20 per hour, 40 hours per week, with the possibility of overtime
Organization laptop and cell phone issued
Health insurance benefits (medical and dental partially paid by GOTRSD)
Life and A&D insurance
Partial reimbursement for home internet expenses
Mileage reimbursement
Flexible work schedule with paid time off
Professional development opportunities that reinforce life-long learning
To apply, please send a resume and cover letter to hiring@gotrsd.org. Applications received by August 25, 2023 will receive priority consideration .
Girls on the Run San Diego works to promote a work environment committed to inclusion, diversity, equity, and access; to provide professional development opportunities; and to foster a culture that values our staff, our partners, and the broader community in which we work.
Girls on the Run San Diego is an equal-opportunity employer.
Aug 15, 2023
Full time
Full-Time Non-Exempt Position
About Girls on the Run San Diego
Girls on the Run® creates and offers after-school empowerment programs designed for third- to eighth-grade girls. The national nonprofit helps participants recognize their inner strength, increase their level of physical activity, imagine their possibilities, and confidently stand up for themselves and others. How? Through the innovative integration of fun physical activities, life-skills lessons, and impactful community projects. The research-based curriculum led by trained volunteer coaches explores core topics relevant to eight to 13-year-old girls, including understanding emotions, fostering friendships, expressing empathy, and standing up for ourselves. Our trained coaches and research-based curriculum create a sense of belonging for all participants and meet the vital needs of girls today. The program includes a Community Impact Project and culminates with a celebratory 5K. Since its inception in 1996, Girls on the Run has served more than 2.25 million participants in all 50 states and Canada. Girls on the Run San Diego was founded in 2006, serving over 11,000 participants.
At Girls on the Run, our core values guide our way. Our vision is a world where every girl can know and activate her limitless potential. We value the individuality and dignity of all people and are dedicated to being an inclusive, diverse, equitable, and accessible organization.
Girls on the Run helps girls recognize their potential and rise above gender expectations that may limit their health, confidence, and joy. We respect and value the individuality and dignity of all people and welcome children who identify as girls, nonbinary, and gender-nonconforming to participate in our program.
Position Summary
The Program Coordinator must possess a passion for and commitment to improving the lives and opportunities of girls in third through eighth grades. The Program Coordinator is responsible for coordinating and implementing the Girls on the Run program through the lenses of inclusivity, diversity, equity, and accessibility, with a primary focus on North County sites. The Program Coordinator reports to the Program Operations Manager and works closely with the Volunteer and Community Manager.
Key responsibilities include:
Program and Site Coordination
Collaborate with other staff to implement the Girls on the Run program strategic plan and achieve program goals concerning the number of participants, number of sites, and demographic requirements
Market program to potential new sites, districts, and afterschool programs per the strategic plan
Liaise with community members, schools, and other groups to coordinate meetings and outreach opportunities
Work with Program Operations Manager to coordinate all new and existing sites
Support Program Operations Manager with managing team needs once on-boarded
Enforce all current site policies and procedures and generate innovation and improvement as needed
Plan and coordinate site visits
Coordinate with Program Operations Manager to purchase needed materials
Support Program Operations Manager to manage inventory of all materials
Volunteer Management and Training
Work with Volunteer and Community Manager to ensure all program sites are staffed with qualified volunteer coaches, assisting with coach recruitment as needed
Coordinate and facilitate coach training sessions, alongside Program Operations Manager and Volunteer and Community Manager
Enforce all current coaching policies and procedures while maintaining a positive approach
Work towards meeting goals and metrics on volunteer requirements and the number of volunteers
Ensure volunteer satisfaction through customer service, stewardship, and maintaining a positive and welcoming environment both written and verbal
Support the Volunteer and Community Manager in implementing and executing the internship program and junior coach program
Marketing, Communications, and Outreach
Aid in the creation and management of the social media and communications calendar
Assist with monthly e-newsletter creation and dissemination
Manage listserv databases
Work with other program staff to create and distribute the coach update each week during a season
Work with other program staff to create and distribute monthly volunteer newsletter
Identify and attend community outreach opportunities and events
Other Duties
Work with staff and board to set the program budget, develop the strategic plan, and carry out other duties required for nonprofit governance
Manage all coach files, sites files, and other program-related paperwork
Other duties as may be required and assigned
Work Environment
The ability to work from home is required - all employees must have access to reliable, high-speed internet and the ability to participate in video conferences from a remote location
Disciplined to accomplish the goals of their position as well as organizational goals daily, while working remotely and independently
Able to work collaboratively with other employees, the board of directors, volunteers, and community partners
Willing and able to travel to sites and meetings throughout San Diego County with own reliable method of transportation.
Required Qualifications
Bachelor’s degree or relevant experience
Passion for Girls on the Run mission and the ability to comprehend and effectively communicate issues surrounding empowerment, self-esteem, body image, and whole-person health
Readiness to embrace our commitment to diversity, equity, inclusion, and accessibility
Highly detailed oriented and organized
Outstanding communication skills in multiple environments and with a range of audiences (internal and external)
Ability to multitask, prioritize and make efficient decisions
Excellent Google Workspace and Microsoft Suite knowledge
Flexible and adaptable to change
Availability to work some weekends and nights for special events, as needed
Ability to travel once or twice a year nationally and within San Diego County multiple times a week
Physically able to lift 40 pounds
Must pass the background check required by Girls on the Run International
Preferred Qualifications
Database management and data entry experience
CRM management experience
Volunteer management experience
Connections to the local community
Bilingual
Compensation/Benefits
$20 per hour, 40 hours per week, with the possibility of overtime
Organization laptop and cell phone issued
Health insurance benefits (medical and dental partially paid by GOTRSD)
Life and A&D insurance
Partial reimbursement for home internet expenses
Mileage reimbursement
Flexible work schedule with paid time off
Professional development opportunities that reinforce life-long learning
To apply, please send a resume and cover letter to hiring@gotrsd.org. Applications received by August 25, 2023 will receive priority consideration .
Girls on the Run San Diego works to promote a work environment committed to inclusion, diversity, equity, and access; to provide professional development opportunities; and to foster a culture that values our staff, our partners, and the broader community in which we work.
Girls on the Run San Diego is an equal-opportunity employer.
The Schatz Energy Research Center at Cal Poly Humboldt is seeking an experienced professional to join our team as a Project Manager. This full-time position will provide project management for efforts within our microgrid and distributed energy portfolio.
Please see the full job posting from our website: http://schatzcenter.org/docs/SchatzCenter-projectmanager-summer23.pdf
The Project Manager will support projects within our growing portfolio of work related to clean energy microgrids and distributed energy. These key technologies are critical to enable a broad transition to renewable and clean energy systems. The successful applicant will help manage innovative projects that will help decarbonize the electricity grid and provide resiliency benefits to communities. We are selective with the projects we take on, focusing on those with potential for significant impact in accelerating progress towards the clean energy transition on a just and equitable pathway.
The person selected for this position will report directly to the Operations Director and be embedded with a team of engineers and researchers — including faculty, professional staff, and undergraduate and graduate students — who are committed to understanding, deploying, and improving these emerging technology systems. The successful applicant will be responsible for managing several projects in the research area simultaneously (depending on the size and scope of the projects). This position has the potential to develop into a program management role, involving strategic leadership within a research area and management of a portfolio of related projects.
We work in a hybrid environment that supports flexibility and connection. Our team members currently have the option to work onsite all the time, or alternate between working remotely and at least 25% onsite at the Schatz Center. During the initial onboarding period, the Project Manager could telecommute, but ultimately will need to live within commuting distance of the Schatz Center.
We welcome applications from everyone who is legally eligible to work in the United States. Please note that we operate under the California State University mandate which requires all students, staff, and faculty to be either (a) fully vaccinated against COVID-19 or (b) qualify for a medical or religious exemption.
Who we are and what we do Since 1989, the Schatz Center has been a leader in applied research and project development for clean and renewable energy. Our current portfolio includes microgrid development, sustainable transportation design, carbon life cycle analysis, solar product testing, offshore wind research, and planning and policy for clean energy access around the globe.
We are located on the campus of Cal Poly Humboldt in Arcata, California. Arcata’s 800-acre community forest and 11 miles of trails begin one block away — and we are within biking distance of California’s second largest inland bay and the Pacific Ocean.
As residents of a rural coastal community, we are keenly aware of our social and environmental responsibilities. We are committed to increasing energy access and resilience for communities worldwide — and to do so through clean and renewable design that reduces climate change and restores environmental and human health.
How to apply Please see the full job announcement for the core responsibilities and a list of required knowledge, skills, and abilities.
This position is open until filled. The deadline to be considered in the first review is August 28, 2023 at 9 am Pacific Time (US).
Applicants must submit the following via email to schatzenergy@humboldt.edu:
A formal letter of application (2 page maximum preferred). In your letter, please explain why you are interested to work with us to advance clean energy and describe how your background prepares you to be an effective project manager.
A resume (2 page maximum preferred).
An HSU SPF Employee Information Form for Applicants.
Please include in your email how you learned about this vacancy. Additional materials may be required from candidates who are invited to interview.
Affirmative action and equal opportunity The Schatz Center is a part of the university’s Sponsored Programs Foundation (HSU SPF), an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Learn more about our Equal Employment Opportunity hiring practices.
Our organizational commitments Our vision We envision a healthy planet with thriving, equitable, resilient communities powered by clean energy.
Our purpose Our team is committed to addressing climate change and improving human and ecosystem health through work that supports clean energy, climate-resilience, equity, and justice.
Our work includes:
Research and development – we do applied research focused on energy and environmental issues.
Technology deployment – we design, integrate, build, test, and operate innovative, renewable, and resilient energy systems that are responsive to social and environmental needs.
Collaboration – we work with public and private partners including Tribal Nations, communities, agencies, academic institutions, foundations, and industry to exchange knowledge and implement innovative solutions locally and internationally.
Education and Training – we support learning that provides practical, hands-on experience for current and future practitioners and leaders.
Our values
Kindness: Treating people and the planet with care and respect through acts of inclusion, helpfulness, generosity, and encouragement.
Integrity: Approaching one another and our interdisciplinary research with curiosity, open-mindedness, transparency, and humility.
Equity, diversity, and inclusion: Providing a nourishing and rewarding environment for Center staff, students, and partners. Respecting the differences of our colleagues and actively seeking to identify and remove barriers to ensure opportunities to thrive.
Justice: Working to advance racial justice, gender equality and women’s empowerment, LGBTQIA+ rights, economic equality, and environmental justice.
Teamwork and collaboration: Supporting internal and external community building and engagement to create inclusive and innovative solutions. Sharing knowledge with and learning from our colleagues, collaborators, community partners, and the public to advance understanding.
Effectiveness: Using our technical, scientific, and policy expertise to do good work that makes a difference.
Questions and inquiries For assistance with the application process, please submit an Accommodation Request Form or call the Compliance Support Coordinator at (707) 826-5169.
Aug 01, 2023
Full time
The Schatz Energy Research Center at Cal Poly Humboldt is seeking an experienced professional to join our team as a Project Manager. This full-time position will provide project management for efforts within our microgrid and distributed energy portfolio.
Please see the full job posting from our website: http://schatzcenter.org/docs/SchatzCenter-projectmanager-summer23.pdf
The Project Manager will support projects within our growing portfolio of work related to clean energy microgrids and distributed energy. These key technologies are critical to enable a broad transition to renewable and clean energy systems. The successful applicant will help manage innovative projects that will help decarbonize the electricity grid and provide resiliency benefits to communities. We are selective with the projects we take on, focusing on those with potential for significant impact in accelerating progress towards the clean energy transition on a just and equitable pathway.
The person selected for this position will report directly to the Operations Director and be embedded with a team of engineers and researchers — including faculty, professional staff, and undergraduate and graduate students — who are committed to understanding, deploying, and improving these emerging technology systems. The successful applicant will be responsible for managing several projects in the research area simultaneously (depending on the size and scope of the projects). This position has the potential to develop into a program management role, involving strategic leadership within a research area and management of a portfolio of related projects.
We work in a hybrid environment that supports flexibility and connection. Our team members currently have the option to work onsite all the time, or alternate between working remotely and at least 25% onsite at the Schatz Center. During the initial onboarding period, the Project Manager could telecommute, but ultimately will need to live within commuting distance of the Schatz Center.
We welcome applications from everyone who is legally eligible to work in the United States. Please note that we operate under the California State University mandate which requires all students, staff, and faculty to be either (a) fully vaccinated against COVID-19 or (b) qualify for a medical or religious exemption.
Who we are and what we do Since 1989, the Schatz Center has been a leader in applied research and project development for clean and renewable energy. Our current portfolio includes microgrid development, sustainable transportation design, carbon life cycle analysis, solar product testing, offshore wind research, and planning and policy for clean energy access around the globe.
We are located on the campus of Cal Poly Humboldt in Arcata, California. Arcata’s 800-acre community forest and 11 miles of trails begin one block away — and we are within biking distance of California’s second largest inland bay and the Pacific Ocean.
As residents of a rural coastal community, we are keenly aware of our social and environmental responsibilities. We are committed to increasing energy access and resilience for communities worldwide — and to do so through clean and renewable design that reduces climate change and restores environmental and human health.
How to apply Please see the full job announcement for the core responsibilities and a list of required knowledge, skills, and abilities.
This position is open until filled. The deadline to be considered in the first review is August 28, 2023 at 9 am Pacific Time (US).
Applicants must submit the following via email to schatzenergy@humboldt.edu:
A formal letter of application (2 page maximum preferred). In your letter, please explain why you are interested to work with us to advance clean energy and describe how your background prepares you to be an effective project manager.
A resume (2 page maximum preferred).
An HSU SPF Employee Information Form for Applicants.
Please include in your email how you learned about this vacancy. Additional materials may be required from candidates who are invited to interview.
Affirmative action and equal opportunity The Schatz Center is a part of the university’s Sponsored Programs Foundation (HSU SPF), an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Learn more about our Equal Employment Opportunity hiring practices.
Our organizational commitments Our vision We envision a healthy planet with thriving, equitable, resilient communities powered by clean energy.
Our purpose Our team is committed to addressing climate change and improving human and ecosystem health through work that supports clean energy, climate-resilience, equity, and justice.
Our work includes:
Research and development – we do applied research focused on energy and environmental issues.
Technology deployment – we design, integrate, build, test, and operate innovative, renewable, and resilient energy systems that are responsive to social and environmental needs.
Collaboration – we work with public and private partners including Tribal Nations, communities, agencies, academic institutions, foundations, and industry to exchange knowledge and implement innovative solutions locally and internationally.
Education and Training – we support learning that provides practical, hands-on experience for current and future practitioners and leaders.
Our values
Kindness: Treating people and the planet with care and respect through acts of inclusion, helpfulness, generosity, and encouragement.
Integrity: Approaching one another and our interdisciplinary research with curiosity, open-mindedness, transparency, and humility.
Equity, diversity, and inclusion: Providing a nourishing and rewarding environment for Center staff, students, and partners. Respecting the differences of our colleagues and actively seeking to identify and remove barriers to ensure opportunities to thrive.
Justice: Working to advance racial justice, gender equality and women’s empowerment, LGBTQIA+ rights, economic equality, and environmental justice.
Teamwork and collaboration: Supporting internal and external community building and engagement to create inclusive and innovative solutions. Sharing knowledge with and learning from our colleagues, collaborators, community partners, and the public to advance understanding.
Effectiveness: Using our technical, scientific, and policy expertise to do good work that makes a difference.
Questions and inquiries For assistance with the application process, please submit an Accommodation Request Form or call the Compliance Support Coordinator at (707) 826-5169.
This position will be based in our Washington DC office. Existing work authorization is required at the time of application submission for the US. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The NDC Partnership brings together more than 200 members, including more than 115 countries, developed and developing, and more than 80 institutions to create and deliver on ambitious climate action that helps achieve the Paris Agreement and the Sustainable Development Goals (SDGs). Governments identify their NDC implementation priorities and the type of support that is needed to translate them into actionable policies and programs. Based on these requests, the membership offers a tailored package of expertise, technical assistance, and funding. This collaborative response provides developing countries with efficient access to a wide range of resources to adapt to and mitigate climate change and foster more equitable and sustainable development.
Job Highlight: You will play an integral role in the NDC Partnership’s Knowledge and Learning team, which supports countries in sharing knowledge for climate action through written products, peer-to-peer exchanges, and online tools. You will be responsible for core operational, administrative, and project management responsibilities, and events coordination and support. . You will report to the Knowledge and Learning Director and will work with all members of the Knowledge and Learning workstream and operations colleagues across the Support Unit.
What will you do:
Grant and Financial Management (30%):
Support the Director of Knowledge and Learning in tracking budgets through regular reporting
With the Deputy Director of Operation and Head of Grants and Finance with the Support Unit, track project budgets, review monthly Financial Status Reports, monitor contracts, and track partner financial commitments
Monitor monthly expenses and keep direct project budgets up to date in budgeting software
Manage project grants and contracts, including ensuring compliance with terms and conditions and collaborating with funders
Prepare budgets for events and other project deliverables and prepare fiscal year documents assigned to the Knowledge and Learning team by the Support Unit Operations team
Create and maintain subgrant and contract agreements with partners and contractors, including processing all payments, and amending agreements when necessary
Project and Partner Management (30%):
Track progress in delivering the Knowledge and Learning work plan and assist the Director of Knowledge and Learning in supporting team to meet targets and goals
Coordinate with consultants and external partners to arrange meetings and manage collaboration as assigned
Provide well-rounded proactive operations and management advice to the Director of Knowledge and Learning to ensure sound implementation of projects per donor standards and in resolving operational and coordination issues
Manage the Knowledge and Learning team inputs into internal project management systems, including outreach and engagement tracking with members
Manage, update, and ensure proper team use of the Knowledge and Learning team’s internal SharePoint, Monday.com workspace, and mailing lists
Event Coordination, Logistics and Outreach (25%):
Organize and ensure the successful execution of in-person workshops and events, including contracting and making necessary payments for venues, facilitation services, interpretation services, catering, availability of materials, and any other needed services
Arrange travel for participants, in keeping with donor requirements and NDC Partnership budgets
Complete participant travel reimbursements, ensuring proper documentation. Help with staff travel arrangements and expense reports as needed
Provide logistics support for online events including Zoom administration, participant and attendee tracking and regular updating of member engagement monitoring systems
Coordinate Knowledge and Learning inputs to internal and external NDC Partnership newsletters. Promote Knowledge and Learning activities, products, and events through outreach to members and placement in external mailing lists
Prepare talking points and slide-decks, as needed. Give team presentations on agreed topics, as needed
Administration (15%):
Liaise with Knowledge and Learning team members to structure team meetings and encourage cross team exchange
Attend internal and external meetings, taking notes and tracking follow-ups with staff and partners
Coordinate and schedule internal and external Knowledge and Learning meetings. Assist with recruitment of staff, interns, and consultants
Manage Knowledge and Learning onboarding materials and lead the onboarding of new staff members
Support the Knowledge and Learning Director in administrative needs, including scheduling, travel, email, communications, and general organizational needs
Serve as the go-to person for the Knowledge and Learning team's ad-hoc administrative needs
What will you need:
Education: Bachelor's degree in a related field or with substantial professional work to demonstrate the relevance of that experience
Experience: Minimum of 2 years of relevant full time work experience required
Experience in event management and budgeting processes
At least one year of hands-on experience, ideally within an international nonprofit organization
At least one year working with Microsoft suite, database management, cloud- and web-based communications
Advanced Excel skills required
.Spanish/French language skills an asset
US work authorization required for this position
Potential Salary: Salary range is between 57,000 and 64,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter by the date of August 11, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Jul 26, 2023
Full time
This position will be based in our Washington DC office. Existing work authorization is required at the time of application submission for the US. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program:
The NDC Partnership brings together more than 200 members, including more than 115 countries, developed and developing, and more than 80 institutions to create and deliver on ambitious climate action that helps achieve the Paris Agreement and the Sustainable Development Goals (SDGs). Governments identify their NDC implementation priorities and the type of support that is needed to translate them into actionable policies and programs. Based on these requests, the membership offers a tailored package of expertise, technical assistance, and funding. This collaborative response provides developing countries with efficient access to a wide range of resources to adapt to and mitigate climate change and foster more equitable and sustainable development.
Job Highlight: You will play an integral role in the NDC Partnership’s Knowledge and Learning team, which supports countries in sharing knowledge for climate action through written products, peer-to-peer exchanges, and online tools. You will be responsible for core operational, administrative, and project management responsibilities, and events coordination and support. . You will report to the Knowledge and Learning Director and will work with all members of the Knowledge and Learning workstream and operations colleagues across the Support Unit.
What will you do:
Grant and Financial Management (30%):
Support the Director of Knowledge and Learning in tracking budgets through regular reporting
With the Deputy Director of Operation and Head of Grants and Finance with the Support Unit, track project budgets, review monthly Financial Status Reports, monitor contracts, and track partner financial commitments
Monitor monthly expenses and keep direct project budgets up to date in budgeting software
Manage project grants and contracts, including ensuring compliance with terms and conditions and collaborating with funders
Prepare budgets for events and other project deliverables and prepare fiscal year documents assigned to the Knowledge and Learning team by the Support Unit Operations team
Create and maintain subgrant and contract agreements with partners and contractors, including processing all payments, and amending agreements when necessary
Project and Partner Management (30%):
Track progress in delivering the Knowledge and Learning work plan and assist the Director of Knowledge and Learning in supporting team to meet targets and goals
Coordinate with consultants and external partners to arrange meetings and manage collaboration as assigned
Provide well-rounded proactive operations and management advice to the Director of Knowledge and Learning to ensure sound implementation of projects per donor standards and in resolving operational and coordination issues
Manage the Knowledge and Learning team inputs into internal project management systems, including outreach and engagement tracking with members
Manage, update, and ensure proper team use of the Knowledge and Learning team’s internal SharePoint, Monday.com workspace, and mailing lists
Event Coordination, Logistics and Outreach (25%):
Organize and ensure the successful execution of in-person workshops and events, including contracting and making necessary payments for venues, facilitation services, interpretation services, catering, availability of materials, and any other needed services
Arrange travel for participants, in keeping with donor requirements and NDC Partnership budgets
Complete participant travel reimbursements, ensuring proper documentation. Help with staff travel arrangements and expense reports as needed
Provide logistics support for online events including Zoom administration, participant and attendee tracking and regular updating of member engagement monitoring systems
Coordinate Knowledge and Learning inputs to internal and external NDC Partnership newsletters. Promote Knowledge and Learning activities, products, and events through outreach to members and placement in external mailing lists
Prepare talking points and slide-decks, as needed. Give team presentations on agreed topics, as needed
Administration (15%):
Liaise with Knowledge and Learning team members to structure team meetings and encourage cross team exchange
Attend internal and external meetings, taking notes and tracking follow-ups with staff and partners
Coordinate and schedule internal and external Knowledge and Learning meetings. Assist with recruitment of staff, interns, and consultants
Manage Knowledge and Learning onboarding materials and lead the onboarding of new staff members
Support the Knowledge and Learning Director in administrative needs, including scheduling, travel, email, communications, and general organizational needs
Serve as the go-to person for the Knowledge and Learning team's ad-hoc administrative needs
What will you need:
Education: Bachelor's degree in a related field or with substantial professional work to demonstrate the relevance of that experience
Experience: Minimum of 2 years of relevant full time work experience required
Experience in event management and budgeting processes
At least one year of hands-on experience, ideally within an international nonprofit organization
At least one year working with Microsoft suite, database management, cloud- and web-based communications
Advanced Excel skills required
.Spanish/French language skills an asset
US work authorization required for this position
Potential Salary: Salary range is between 57,000 and 64,000 USD. Salary is commensurate with experience and other compensable factors.
How to Apply: Please submit a resume with cover letter by the date of August 11, 2023. You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Reports to: Managing Director, Institutional Giving Staff reporting to this position: None Department: Development Position classification: Exempt, full time; Nonunion - Level 8 Work site: Hybrid (on-site two days per week, Washington, D.C., office)
Summary
Reporting to the Managing Director of Institutional Giving, the Senior Director of Institutional Giving is an important member of the Development department and will help support American Progress’ Institutional Giving efforts as we look to grow and diversify our revenue streams from institutional partners, including private and family foundations, corporations, and labor organizations. This individual will be responsible for a grant-seeking portfolio that generates $10–15 million in annual revenue for American Progress. They will pursue and capitalize on emerging opportunities for institutional funding and will help produce written communications for the organization. Working closely with executive and senior American Progress staff, they will contribute to a robust institutional fundraising program designed to increase the amount of support from the organization’s constituency over the next several years.
This position is ideal for a deadline-driven, detail-oriented, and well-organized development professional who is committed to a progressive policy agenda and to American Progress’ mission to improve the lives of all Americans through bold, progressive ideas, as well as strong leadership and concerted action, with the aim of not only changing the conversation, but changing the country. In addition, this position will support American Progress’ five crosscutting priorities:
Building an economy for all
Restoring social trust and strengthening democracy
Advancing racial equity and justice
Tackling climate change and environmental injustice
Strengthening health
The Institutional Giving team works with program staff at both the Center for American Progress, a 501(c)(3) organization, and the Center for American Progress Action Fund, a 501(c)(4) organization, to make the case for support for various programs; conduct ongoing research to identify foundation funding opportunities; collaborate on strategies for approaching foundation prospects; and track all foundation activity and deadlines.
Responsibilities:
Independently, and in collaboration with other Institutional Giving Unit members, generate $10–15 million in revenue on an annual basis through management of a portfolio of 15–25 six- to seven-figure institutional donors and prospects.
Lead stewardship of a robust portfolio of existing seven-figure funders.
Design and implement strategies and activities to increase the level of funding from existing institutional donors as well as to shift the scope of funded efforts to align with crosscutting institutional priorities and minimize restrictions.
Identify new potential foundation support by working closely with the Managing Director of Institutional Giving, executive department and senior leadership to drive fundraising strategy.
Lead cross-functional collaborations to secure less restricted, more flexible support for multidisciplinary projects led by members of the executive and senior leadership team; ensure high-quality stewardship of these collaborative grants by facilitating intra-organizational planning and coordination to meet grant deliverables.
Research the giving interests of foundation funders and stay abreast of philanthropic trends and recent foundation giving.
Identify new opportunities for funding that align with American Progress’ programs through prospect research, working closely with the Institutional Giving Coordinator.
Prepare donor materials, including but not limited to proposals, letters of inquiry, grant reports, agreements, emails, presentations, and acknowledgment letters. This includes drafting original copy, editing, and formatting as needed.
Lead the planning and execution of meetings with institutional donor staff; provide strategic guidance on research and draft briefings for executive leadership in advance of donor meetings; and prepare senior staff for donor meetings and phone calls.
Partner with American Progress policy staff and senior leadership to cultivate relationships with both current and prospective donors and support foundation fundraising on the part of American Progress’ Executive team.
Track grant requirements and deadlines as well as contact between American Progress and funders.
Liaise with finance staff to monitor grant spending.
Participate in regular coalition funding coordination calls.
Perform other duties as assigned or needed to move forward American Progress’ Institutional Giving portfolio.
Requirements and qualifications:
Bachelor’s degree or equivalent experience.
At least seven to 10 years of foundation relations experience or comparable work with foundations, preferably at a nonprofit advocacy or policy-oriented organization.
Demonstrated success managing a seven-figure portfolio of foundation donors and managing relationships with both program officers and internal colleagues to create the conditions for success.
Demonstrated success in soliciting and renewing contributions from institutional funders by articulating a compelling case for support through communication tools, such as written grant proposals, reports, and budget documents, or verbal and visual presentations, among others.
Knowledge of various progressive philanthropic sectors, including climate or international affairs, is desirable.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Strong analytical and prospect research skills.
Strong interpersonal, mediation, and facilitation skills.
Ability to prioritize and multitask in a fast-paced environment.
Ability to work both independently and as a member of a team.
Knowledge of the Salesforce database is desirable.
Familiarity with 501(c)(3) and 501(c)(4) regulations is a plus.
Ability to work additional hours as needed to meet deadlines and manage workflow.
Support for the mission of American Progress and commitment to a broad progressive agenda.
American Progress provides a competitive compensation and benefits package. This position is not represented by a union. Candidates from diverse backgrounds are strongly encouraged to apply. The ideally qualified candidate’s salary starts at $125,000.
We will continue to monitor COVID-19 and the levels of community spread and adjust plans as needed for in-office work. Any changes to our current hybrid office work policy will be communicated at the time of hire. Updates will be posted on American Progress’ Jobs page.
Jun 22, 2023
Full time
Reports to: Managing Director, Institutional Giving Staff reporting to this position: None Department: Development Position classification: Exempt, full time; Nonunion - Level 8 Work site: Hybrid (on-site two days per week, Washington, D.C., office)
Summary
Reporting to the Managing Director of Institutional Giving, the Senior Director of Institutional Giving is an important member of the Development department and will help support American Progress’ Institutional Giving efforts as we look to grow and diversify our revenue streams from institutional partners, including private and family foundations, corporations, and labor organizations. This individual will be responsible for a grant-seeking portfolio that generates $10–15 million in annual revenue for American Progress. They will pursue and capitalize on emerging opportunities for institutional funding and will help produce written communications for the organization. Working closely with executive and senior American Progress staff, they will contribute to a robust institutional fundraising program designed to increase the amount of support from the organization’s constituency over the next several years.
This position is ideal for a deadline-driven, detail-oriented, and well-organized development professional who is committed to a progressive policy agenda and to American Progress’ mission to improve the lives of all Americans through bold, progressive ideas, as well as strong leadership and concerted action, with the aim of not only changing the conversation, but changing the country. In addition, this position will support American Progress’ five crosscutting priorities:
Building an economy for all
Restoring social trust and strengthening democracy
Advancing racial equity and justice
Tackling climate change and environmental injustice
Strengthening health
The Institutional Giving team works with program staff at both the Center for American Progress, a 501(c)(3) organization, and the Center for American Progress Action Fund, a 501(c)(4) organization, to make the case for support for various programs; conduct ongoing research to identify foundation funding opportunities; collaborate on strategies for approaching foundation prospects; and track all foundation activity and deadlines.
Responsibilities:
Independently, and in collaboration with other Institutional Giving Unit members, generate $10–15 million in revenue on an annual basis through management of a portfolio of 15–25 six- to seven-figure institutional donors and prospects.
Lead stewardship of a robust portfolio of existing seven-figure funders.
Design and implement strategies and activities to increase the level of funding from existing institutional donors as well as to shift the scope of funded efforts to align with crosscutting institutional priorities and minimize restrictions.
Identify new potential foundation support by working closely with the Managing Director of Institutional Giving, executive department and senior leadership to drive fundraising strategy.
Lead cross-functional collaborations to secure less restricted, more flexible support for multidisciplinary projects led by members of the executive and senior leadership team; ensure high-quality stewardship of these collaborative grants by facilitating intra-organizational planning and coordination to meet grant deliverables.
Research the giving interests of foundation funders and stay abreast of philanthropic trends and recent foundation giving.
Identify new opportunities for funding that align with American Progress’ programs through prospect research, working closely with the Institutional Giving Coordinator.
Prepare donor materials, including but not limited to proposals, letters of inquiry, grant reports, agreements, emails, presentations, and acknowledgment letters. This includes drafting original copy, editing, and formatting as needed.
Lead the planning and execution of meetings with institutional donor staff; provide strategic guidance on research and draft briefings for executive leadership in advance of donor meetings; and prepare senior staff for donor meetings and phone calls.
Partner with American Progress policy staff and senior leadership to cultivate relationships with both current and prospective donors and support foundation fundraising on the part of American Progress’ Executive team.
Track grant requirements and deadlines as well as contact between American Progress and funders.
Liaise with finance staff to monitor grant spending.
Participate in regular coalition funding coordination calls.
Perform other duties as assigned or needed to move forward American Progress’ Institutional Giving portfolio.
Requirements and qualifications:
Bachelor’s degree or equivalent experience.
At least seven to 10 years of foundation relations experience or comparable work with foundations, preferably at a nonprofit advocacy or policy-oriented organization.
Demonstrated success managing a seven-figure portfolio of foundation donors and managing relationships with both program officers and internal colleagues to create the conditions for success.
Demonstrated success in soliciting and renewing contributions from institutional funders by articulating a compelling case for support through communication tools, such as written grant proposals, reports, and budget documents, or verbal and visual presentations, among others.
Knowledge of various progressive philanthropic sectors, including climate or international affairs, is desirable.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Strong analytical and prospect research skills.
Strong interpersonal, mediation, and facilitation skills.
Ability to prioritize and multitask in a fast-paced environment.
Ability to work both independently and as a member of a team.
Knowledge of the Salesforce database is desirable.
Familiarity with 501(c)(3) and 501(c)(4) regulations is a plus.
Ability to work additional hours as needed to meet deadlines and manage workflow.
Support for the mission of American Progress and commitment to a broad progressive agenda.
American Progress provides a competitive compensation and benefits package. This position is not represented by a union. Candidates from diverse backgrounds are strongly encouraged to apply. The ideally qualified candidate’s salary starts at $125,000.
We will continue to monitor COVID-19 and the levels of community spread and adjust plans as needed for in-office work. Any changes to our current hybrid office work policy will be communicated at the time of hire. Updates will be posted on American Progress’ Jobs page.
Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.
Billing Coordinator
The Billing Coordinator is responsible for the day-to-day administration of billing procedures and preparation of client billing by compiling data from client billing guidelines and preparing invoices. This position requires client and attorney contact. Maintains professionalism and strict confidentiality in all client and firm matters.
Ability and availability to work from November 15th through January 31st preferably with minimum scheduled time off (excluding medical/family emergencies) in order to meet billing, eBilling and collection deadlines at year-end.
Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).
Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Preparation of client invoices and statements of account as requested by attorneys, or as required by client billing guidelines.
Review of prebills for accuracy and compliance with client guidelines prior to forwarding to attorneys for review.
Maintenance of billing instructions and partner preferences as needed to prepare invoices taking note of client billing guidelines. Ensure informaiton is available to all billing team members as needed during absence to mitigate delays in billing.
Revise invoices per attorney feedback, and on occasion based on feedback from clients, or other finance cohorts.
Prepare Excel spreadsheets as requested by partners or clients including information in support of client invoices.
Obtain appropriate approvals for write-offs of WIP and AR.
Prepare Excel spreadsheets as requested to track of client WIP and AR, including write offs and payments.
Preparation of invoice write-offs to reflect client discounting or additional reductions as requested by attorneys.
Utilize computerized accounting and billing software programs to enter and compile data.
Perform job responsibilities with a high level of customer service focus, ensuring clear and concise communications at all times.
Ad hoc special projects when necessary.
Knowledge, Skills and Abilities
Bachelor’s degree in liberal arts or accounting; business internship while pursuing undergraduate degree is preferred, but not required.
Computer proficient with experience and working knowledge of Excel, Outlook, and MS Word required.
Analytical skills requiring an aptitude for detail and accuracy in order to conduct analysis of complex client billing problems, reconciliation of billing related issues, ability to multi-task with numerous reports simultaneously.
Exhibit high degree of initiative in order to manage multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment, and ensure work is completed within strict deadlines. Proactive with excellent troubleshooting, problem resolution, and follow-through skills.
Excellent interpersonal, verbal and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report/Excel format, written correspondence, e-mail, or verbally.
Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position’s responsibilities.
Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, verifying numerical data, processing moderately complex client billing, preparing various billing reports, and adjustments to clients invoicing, write downs and processing write-offs.
Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, prepare moderately complex client billing, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance.
Work occasionally requires more than 37.5 hours per week (35 hours per week in New York) to perform the essential duties of the position. Ability to work overtime when required at month-end and year-end in order to process heavy volume of client billing.
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy, and long-term and short-term disability policies.
Katten Muchin Rosenman LLP is an Equal Opportunity Employer/AA-M/F/SO/Disability/Veteran.
Jun 14, 2023
Full time
Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.
Billing Coordinator
The Billing Coordinator is responsible for the day-to-day administration of billing procedures and preparation of client billing by compiling data from client billing guidelines and preparing invoices. This position requires client and attorney contact. Maintains professionalism and strict confidentiality in all client and firm matters.
Ability and availability to work from November 15th through January 31st preferably with minimum scheduled time off (excluding medical/family emergencies) in order to meet billing, eBilling and collection deadlines at year-end.
Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).
Essential Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Preparation of client invoices and statements of account as requested by attorneys, or as required by client billing guidelines.
Review of prebills for accuracy and compliance with client guidelines prior to forwarding to attorneys for review.
Maintenance of billing instructions and partner preferences as needed to prepare invoices taking note of client billing guidelines. Ensure informaiton is available to all billing team members as needed during absence to mitigate delays in billing.
Revise invoices per attorney feedback, and on occasion based on feedback from clients, or other finance cohorts.
Prepare Excel spreadsheets as requested by partners or clients including information in support of client invoices.
Obtain appropriate approvals for write-offs of WIP and AR.
Prepare Excel spreadsheets as requested to track of client WIP and AR, including write offs and payments.
Preparation of invoice write-offs to reflect client discounting or additional reductions as requested by attorneys.
Utilize computerized accounting and billing software programs to enter and compile data.
Perform job responsibilities with a high level of customer service focus, ensuring clear and concise communications at all times.
Ad hoc special projects when necessary.
Knowledge, Skills and Abilities
Bachelor’s degree in liberal arts or accounting; business internship while pursuing undergraduate degree is preferred, but not required.
Computer proficient with experience and working knowledge of Excel, Outlook, and MS Word required.
Analytical skills requiring an aptitude for detail and accuracy in order to conduct analysis of complex client billing problems, reconciliation of billing related issues, ability to multi-task with numerous reports simultaneously.
Exhibit high degree of initiative in order to manage multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment, and ensure work is completed within strict deadlines. Proactive with excellent troubleshooting, problem resolution, and follow-through skills.
Excellent interpersonal, verbal and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report/Excel format, written correspondence, e-mail, or verbally.
Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position’s responsibilities.
Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, verifying numerical data, processing moderately complex client billing, preparing various billing reports, and adjustments to clients invoicing, write downs and processing write-offs.
Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, prepare moderately complex client billing, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance.
Work occasionally requires more than 37.5 hours per week (35 hours per week in New York) to perform the essential duties of the position. Ability to work overtime when required at month-end and year-end in order to process heavy volume of client billing.
We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy, and long-term and short-term disability policies.
Katten Muchin Rosenman LLP is an Equal Opportunity Employer/AA-M/F/SO/Disability/Veteran.
About the Program:
There isn’t a silver bullet, or a single pressure point to solve the climate crisis. It will require an army of actors, a menu of pathways and an array of interventions in the right places. Tailoring approaches to these unique situations is the sweet spot for the Climate Program at World Resources Institute. We help policymakers, businesses, and civil society at the local, national, and international levels advance the deep structural shifts necessary to address climate change. Within the Global Climate Program, the National Climate Action (NCA) initiative works with countries to achieve their climate objectives, build strong and climate resilient economies that navigate a just transition to a more climate-aligned future, and help design long-term climate strategies to get key countries to net-zero emissions by 2050.
Job Highlight:
This position is remote-eligible and only for consideration within the United States, where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
WRI’s Climate Program requires an individual to help support a diverse team of experts as a Project Coordinator with the National Climate Action initiative. You will support the Long-Term Strategies project focused on shifting climate policies in five major emerging economies that account for nearly 40% of greenhouse gas emissions and strives to improve governments’ readiness to implement actions following the long-term transitions necessary to limit warming and achieve the goals of the Paris Agreement. In this role, you will support the financial and administrative operations of the Long-Term Strategies and other projects under the National Climate Action initiative. You will provide important support to senior managers and project teams. Specific responsibilities will include drafting and monitoring contracts and procurements, processing payments, facilitating outreach efforts and events, managing team meetings, tracking expenditures, and supporting budgets, financial proposals, and grant reports, and other tasks as assigned. Position available for work in the DC office or remote in select states in the US with manager approval.
What you will do:
Financial Management (35% time)
Prepare final financial report for project’s main donor and work with relevant departments to finalize report and accompany audit process
Update and maintain project budgets including shared grants, cost-share, and other project financial arrangements
Regularly review, update, and monitor all transactions, commitments, and revenue prospects for projects
Solicit, review and process invoices and other payments in compliance with established WRI policy
Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submissions
Collaborate with other NCA-related projects across WRI to coordinate on staffing, fundraising, and financial management
Grant Management (25% time)
Support financial report for project management and external donors and work with relevant departments to document expenses and prepare for audits
Draft grant proposal budgets and support the collection and submission of formal proposals for team fundraising
Support donor and grants management by supporting upkeep of company database and other knowledge management systems
Monitor and advise team on maintaining compliance with terms and conditions of complex grant and contract agreements
Project Management (25% time)
Support project managers in coordinating with external partners, and provide close liaison with WRI staff across programs and departments, and operations teams at WRI international offices
Process contracts, procurement documents, work orders, and other formal documentation for project commitments
Prepare and maintain sub-agreements and contracts in collaboration with project team ensuring agreements are completed on time, including the accurate submission of progress and financial reports
Support partner management by reviewing and drafting language for contracts, reviewing interim and final reports, and ensuring all supporting documentation is accurate and provided; remind them of deadlines, and keep records of all their documents (reports, invoices, receipts, etc.)
Maintain project status tracker to gather relevant information and activity inputs to support required narrative reports
Administration & Events Management (15% time)
Coordinate team meetings and help coordinate team’s planning processes, including responsibilities for meeting notes, action items, etc.
Coordinate recruitment and manage onboarding of new team members members and interns
Keep electronic filing system for project documents including contracts, reports and relevant backup documentation, such as invoices and timesheets
Coordinate conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants
What you will need:
Education: Bachelor's degree required or sufficient work experience to demonstrate equivalent professional competency; 1+ years of relevant, full-time work experience, preferably including familiarity with financial management, grants or contract management, or nonprofit operations;
Experience: Demonstrated strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Teams, Zoom), with CRM database (Salesforce) and budgeting preferred
Organized thinker with an interest in program operations, grant compliance, and financial management
Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
How to Apply:
Please submit a resume with cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary and generous PTO that increase with tenure.
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
Opportunity to provide impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that focuses diversity, equity, and inclusion in our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect our Earth’s natural resources and their capacity to provide for current and future generations.
Our values are shared ideals: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. W e are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Human Resources carefully reviews all applications.
May 30, 2023
Full time
About the Program:
There isn’t a silver bullet, or a single pressure point to solve the climate crisis. It will require an army of actors, a menu of pathways and an array of interventions in the right places. Tailoring approaches to these unique situations is the sweet spot for the Climate Program at World Resources Institute. We help policymakers, businesses, and civil society at the local, national, and international levels advance the deep structural shifts necessary to address climate change. Within the Global Climate Program, the National Climate Action (NCA) initiative works with countries to achieve their climate objectives, build strong and climate resilient economies that navigate a just transition to a more climate-aligned future, and help design long-term climate strategies to get key countries to net-zero emissions by 2050.
Job Highlight:
This position is remote-eligible and only for consideration within the United States, where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
WRI’s Climate Program requires an individual to help support a diverse team of experts as a Project Coordinator with the National Climate Action initiative. You will support the Long-Term Strategies project focused on shifting climate policies in five major emerging economies that account for nearly 40% of greenhouse gas emissions and strives to improve governments’ readiness to implement actions following the long-term transitions necessary to limit warming and achieve the goals of the Paris Agreement. In this role, you will support the financial and administrative operations of the Long-Term Strategies and other projects under the National Climate Action initiative. You will provide important support to senior managers and project teams. Specific responsibilities will include drafting and monitoring contracts and procurements, processing payments, facilitating outreach efforts and events, managing team meetings, tracking expenditures, and supporting budgets, financial proposals, and grant reports, and other tasks as assigned. Position available for work in the DC office or remote in select states in the US with manager approval.
What you will do:
Financial Management (35% time)
Prepare final financial report for project’s main donor and work with relevant departments to finalize report and accompany audit process
Update and maintain project budgets including shared grants, cost-share, and other project financial arrangements
Regularly review, update, and monitor all transactions, commitments, and revenue prospects for projects
Solicit, review and process invoices and other payments in compliance with established WRI policy
Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submissions
Collaborate with other NCA-related projects across WRI to coordinate on staffing, fundraising, and financial management
Grant Management (25% time)
Support financial report for project management and external donors and work with relevant departments to document expenses and prepare for audits
Draft grant proposal budgets and support the collection and submission of formal proposals for team fundraising
Support donor and grants management by supporting upkeep of company database and other knowledge management systems
Monitor and advise team on maintaining compliance with terms and conditions of complex grant and contract agreements
Project Management (25% time)
Support project managers in coordinating with external partners, and provide close liaison with WRI staff across programs and departments, and operations teams at WRI international offices
Process contracts, procurement documents, work orders, and other formal documentation for project commitments
Prepare and maintain sub-agreements and contracts in collaboration with project team ensuring agreements are completed on time, including the accurate submission of progress and financial reports
Support partner management by reviewing and drafting language for contracts, reviewing interim and final reports, and ensuring all supporting documentation is accurate and provided; remind them of deadlines, and keep records of all their documents (reports, invoices, receipts, etc.)
Maintain project status tracker to gather relevant information and activity inputs to support required narrative reports
Administration & Events Management (15% time)
Coordinate team meetings and help coordinate team’s planning processes, including responsibilities for meeting notes, action items, etc.
Coordinate recruitment and manage onboarding of new team members members and interns
Keep electronic filing system for project documents including contracts, reports and relevant backup documentation, such as invoices and timesheets
Coordinate conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants
What you will need:
Education: Bachelor's degree required or sufficient work experience to demonstrate equivalent professional competency; 1+ years of relevant, full-time work experience, preferably including familiarity with financial management, grants or contract management, or nonprofit operations;
Experience: Demonstrated strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Teams, Zoom), with CRM database (Salesforce) and budgeting preferred
Organized thinker with an interest in program operations, grant compliance, and financial management
Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
How to Apply:
Please submit a resume with cover letter . You must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary and generous PTO that increase with tenure.
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
Opportunity to provide impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that focuses diversity, equity, and inclusion in our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect our Earth’s natural resources and their capacity to provide for current and future generations.
Our values are shared ideals: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. W e are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Human Resources carefully reviews all applications.
Applications accepted through Thursday, May 25, 2023 at 5 pm (Pacific) .
Download the full job announcement
We are seeking an entry-level professional to join our off-grid energy access team. The position will support administrative and research tasks including coordination with solar product manufacturers, data input and maintenance, and technical test report review and analysis. This is a full-time (40 hours/week) position, and is anticipated to start in July 2023.
This position will substantially contribute to our work on off-grid energy access. For context, more than 1 billion people worldwide are currently unable to access reliable grid electricity. Modern off-grid solar products help support these communities by providing clean and reliable energy for homes, farms and small businesses, and local facilities including schools and health clinics. As the technical lead for the VeraSol program, our off-grid energy access team develops and implements international test protocols for quality assurance to ensure that solar products and appliances are safe, durable, reliable, and perform as advertised. We work closely with national governments, manufacturers, and nonprofit organizations seeking to provide energy access and resilience across Sub-Saharan Africa and South Asia. To date, over 65 million off-grid solar products that were certified through the program have been sold, benefitting well over 100 million people.
We work in a hybrid environment that supports flexibility and connection. Our team members currently have the option to work on site all the time or alternate between working remotely and at least 25% onsite at the Schatz Center. During the initial onboarding period, the team member could telecommute, but ultimately will need to live within commuting distance of the Schatz Center.
We welcome applications from everyone who is legally eligible to work in the United States. Please note that we operate under the Cal Poly Humboldt policy, which requires all students, staff, and faculty to be either (a) fully vaccinated against COVID-19 or (b) qualify for a medical or religious exemption.
Who we are and what we do
Since 1989, the Schatz Center has been a leader in applied research and project development for clean and renewable energy. Our current portfolio includes microgrid development, sustainable transportation design, carbon life-cycle analysis, solar product testing, offshore wind feasibility studies, and planning and policy for clean energy access around the globe.
We are located on the campus of Cal Poly Humboldt in Arcata, California. Arcata’s 800-acre community forest and 11 miles of trails begin one block away — and we are within biking distance of California’s second largest inland bay and the Pacific Ocean.
As residents of a rural coastal community, we are keenly aware of our social and environmental responsibilities. We are committed to increasing energy access and resilience for communities worldwide — and do so through clean and renewable design that reduces climate change and restores environmental and human health.
How to apply
Please see the full job announcement for required experience, knowledge, skills, and abilities.
Applicants must submit all of the following via email to schatzenergy@humboldt.edu :
A 1-2 page formal letter of application explaining your interest in working on the off-grid energy access team and your qualifications for the position. Please note that communication skills are very important for this position, and we will use this letter as a writing sample. Please include your ability to work during typical working hours in the Pacific Time and your willingness to be located within a weekly commuting distance of Arcata, California.
A resume (2-page maximum)
Contact information for 3 professional references
An SPF Employee Information Form for Applicants
All applicants must also complete a short skills assessment .
Please contact us at schatzenergy@humboldt.edu or call (707) 826-4345 if you are unable to access or complete the Google form.
Be sure to address all the minimum and desired qualifications that you meet in your application materials. Applications submitted with incomplete materials or that exceed the maximum lengths stated above may not be considered. Letters may be addressed to the “Search Committee.”
All application materials must be received by 5 pm Pacific Time (US) on May 25, 2023 .
Affirmative action and equal opportunity
The Schatz Center is a part of the Cal Poly Humboldt Sponsored Programs Foundation (SPF), an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Learn more about SPF’s Equal Employment Opportunity hiring.
Our organizational commitments
Our vision
We envision a healthy planet with thriving, equitable, resilient communities powered by clean energy.
Our purpose
Our team is committed to addressing climate change and improving human and ecosystem health through work that supports clean energy, climate-resilience, equity, and justice. Our work includes:
Research and development – we do applied research focused on energy and environmental issues.
Technology deployment – we design, integrate, build, test, and operate innovative, renewable, and resilient energy systems that are responsive to social and environmental needs.
Collaboration – we work with public and private partners including Tribal Nations, communities, agencies, academic institutions, foundations, and industry to exchange knowledge and implement innovative solutions locally and internationally.
Education and Training – we support learning that provides practical, hands-on experience for current and future practitioners and leaders.
Our values
Kindness : Treating people and the planet with care and respect through acts of inclusion, helpfulness, generosity, and encouragement.
Integrity : Approaching one another and our interdisciplinary research with curiosity, open-mindedness, transparency, and humility.
Equity, diversity, and inclusion: Providing a nourishing and rewarding environment for Center staff, students, and partners. Respecting the differences of our colleagues and actively seeking to identify and remove barriers to ensure opportunities to thrive.
Justice : Working to advance racial justice, gender equality and women’s empowerment, LGBTQIA+ rights, economic equality, and environmental justice.
Teamwork and collaboration : Supporting internal and external community building and engagement to create inclusive and innovative solutions. Sharing knowledge with and learning from our colleagues, collaborators, community partners, and the public to advance understanding.
Effectiveness : Using our technical, scientific, and policy expertise to do good work that makes a difference.
Questions and inquiries
For assistance with the application process, please submit an Accommodation Request Form or call the Compliance Support Coordinator at (707) 826-5169. For additional information, please email schatzenergy@humboldt.edu or call (707) 826-4345.
May 05, 2023
Full time
Applications accepted through Thursday, May 25, 2023 at 5 pm (Pacific) .
Download the full job announcement
We are seeking an entry-level professional to join our off-grid energy access team. The position will support administrative and research tasks including coordination with solar product manufacturers, data input and maintenance, and technical test report review and analysis. This is a full-time (40 hours/week) position, and is anticipated to start in July 2023.
This position will substantially contribute to our work on off-grid energy access. For context, more than 1 billion people worldwide are currently unable to access reliable grid electricity. Modern off-grid solar products help support these communities by providing clean and reliable energy for homes, farms and small businesses, and local facilities including schools and health clinics. As the technical lead for the VeraSol program, our off-grid energy access team develops and implements international test protocols for quality assurance to ensure that solar products and appliances are safe, durable, reliable, and perform as advertised. We work closely with national governments, manufacturers, and nonprofit organizations seeking to provide energy access and resilience across Sub-Saharan Africa and South Asia. To date, over 65 million off-grid solar products that were certified through the program have been sold, benefitting well over 100 million people.
We work in a hybrid environment that supports flexibility and connection. Our team members currently have the option to work on site all the time or alternate between working remotely and at least 25% onsite at the Schatz Center. During the initial onboarding period, the team member could telecommute, but ultimately will need to live within commuting distance of the Schatz Center.
We welcome applications from everyone who is legally eligible to work in the United States. Please note that we operate under the Cal Poly Humboldt policy, which requires all students, staff, and faculty to be either (a) fully vaccinated against COVID-19 or (b) qualify for a medical or religious exemption.
Who we are and what we do
Since 1989, the Schatz Center has been a leader in applied research and project development for clean and renewable energy. Our current portfolio includes microgrid development, sustainable transportation design, carbon life-cycle analysis, solar product testing, offshore wind feasibility studies, and planning and policy for clean energy access around the globe.
We are located on the campus of Cal Poly Humboldt in Arcata, California. Arcata’s 800-acre community forest and 11 miles of trails begin one block away — and we are within biking distance of California’s second largest inland bay and the Pacific Ocean.
As residents of a rural coastal community, we are keenly aware of our social and environmental responsibilities. We are committed to increasing energy access and resilience for communities worldwide — and do so through clean and renewable design that reduces climate change and restores environmental and human health.
How to apply
Please see the full job announcement for required experience, knowledge, skills, and abilities.
Applicants must submit all of the following via email to schatzenergy@humboldt.edu :
A 1-2 page formal letter of application explaining your interest in working on the off-grid energy access team and your qualifications for the position. Please note that communication skills are very important for this position, and we will use this letter as a writing sample. Please include your ability to work during typical working hours in the Pacific Time and your willingness to be located within a weekly commuting distance of Arcata, California.
A resume (2-page maximum)
Contact information for 3 professional references
An SPF Employee Information Form for Applicants
All applicants must also complete a short skills assessment .
Please contact us at schatzenergy@humboldt.edu or call (707) 826-4345 if you are unable to access or complete the Google form.
Be sure to address all the minimum and desired qualifications that you meet in your application materials. Applications submitted with incomplete materials or that exceed the maximum lengths stated above may not be considered. Letters may be addressed to the “Search Committee.”
All application materials must be received by 5 pm Pacific Time (US) on May 25, 2023 .
Affirmative action and equal opportunity
The Schatz Center is a part of the Cal Poly Humboldt Sponsored Programs Foundation (SPF), an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Learn more about SPF’s Equal Employment Opportunity hiring.
Our organizational commitments
Our vision
We envision a healthy planet with thriving, equitable, resilient communities powered by clean energy.
Our purpose
Our team is committed to addressing climate change and improving human and ecosystem health through work that supports clean energy, climate-resilience, equity, and justice. Our work includes:
Research and development – we do applied research focused on energy and environmental issues.
Technology deployment – we design, integrate, build, test, and operate innovative, renewable, and resilient energy systems that are responsive to social and environmental needs.
Collaboration – we work with public and private partners including Tribal Nations, communities, agencies, academic institutions, foundations, and industry to exchange knowledge and implement innovative solutions locally and internationally.
Education and Training – we support learning that provides practical, hands-on experience for current and future practitioners and leaders.
Our values
Kindness : Treating people and the planet with care and respect through acts of inclusion, helpfulness, generosity, and encouragement.
Integrity : Approaching one another and our interdisciplinary research with curiosity, open-mindedness, transparency, and humility.
Equity, diversity, and inclusion: Providing a nourishing and rewarding environment for Center staff, students, and partners. Respecting the differences of our colleagues and actively seeking to identify and remove barriers to ensure opportunities to thrive.
Justice : Working to advance racial justice, gender equality and women’s empowerment, LGBTQIA+ rights, economic equality, and environmental justice.
Teamwork and collaboration : Supporting internal and external community building and engagement to create inclusive and innovative solutions. Sharing knowledge with and learning from our colleagues, collaborators, community partners, and the public to advance understanding.
Effectiveness : Using our technical, scientific, and policy expertise to do good work that makes a difference.
Questions and inquiries
For assistance with the application process, please submit an Accommodation Request Form or call the Compliance Support Coordinator at (707) 826-5169. For additional information, please email schatzenergy@humboldt.edu or call (707) 826-4345.
This position will be based out of Washington DC and will be a hybrid, remote-eligible or can be based in our office in Bonn, Germany. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
The NDC Partnership brings together more than 200 members, including more than 120 countries, developed and developing, and more than 85 institutions to create and deliver on ambitious climate action that helps achieve the Paris Agreement and the Sustainable Development Goals (SDGs). Governments identify their NDC implementation priorities and the type of support that is needed to translate them into actionable policies and programs. Based on these requests, the membership offers a tailored package of expertise, technical assistance, and funding. This collaborative response provides developing countries with efficient access to a wide range of resources to adapt to and mitigate climate change and foster more equitable and sustainable development. The NDC Partnership is hosted by the United Nations Framework Convention on Climate Change (UNFCCC) Secretariat, the United Nations Office for Project Services (UNOPS) and the World Resources Institute (WRI). The Partnership has members in all regions of the world, with staff in Washington DC and Bonn, Germany
Job Highlight:
In this role, you will be actively involved in developing content for the Partnership’s multimedia channels, including the website, email, social media, publications and print and digital materials, regular communication products, and contributing to ongoing communication campaigns. You will be responsible for developing and maintaining our Editorial and Design calendar in coordination with Support Unit staff and external vendors, as well as overseeing the Partnership’s social media calendar. This position will involve both proactive planning to implement the Partnership’s ambitious, communications work plan, as well as reactive, rapid daily interaction on issues related to the Partnership’s work and impact, as well as that of its diverse membership. You will report directly to the Communications Manager and work closely with our Visual Media Specialist, Writer, Copyeditor and Event Manager. You will be a key member of the Outreach and Governance team led by the Deputy Director of Outreach & Governance.
What will you do:
Communications & Project Management (50%):
Supports the Communications Manager with the production of all communications deliverables, including establishing deadlines for the Editorial and Design calendar, managing the intake and work flow for all communications products, and collaborating with Support Unit staff to frame and develop content
Liaises with external vendors, contractors, and consultants to copyedit, write, design, develop, and translate Support Unit products in collaboration with the Partnership’s host institutions
Engages with Support Unit staff to develop the monthly email newsletter and maintains and updates the newsletter audience
Publishes and curates content for the website
Supports design projects including photo selection and editing, as well as graphic design
Social Media (30%):
Supports the development of the Partnership’s social media strategy under the guidance of the Communications Manager, including curating the social media calendar, working with staff to source and draft social content, and designing branded templates
Regularly tracks and evaluates success metrics and key performance indicators with the Communications Manager to evaluate social media audience engagement and growth, and supports in media tracking and analysis
Administration, Grants and Finance (20%):
Supports with budget tracking and processes all communications invoices, grants and contracts with vendors and consultants in coordination with the Communications Manager and Operations and Grants team
Coordinates team input to the broader Support Unit, including through regular communications dispatches, meetings support and trainings
Supports the close of the fiscal year as requested by the Deputy Director of Operations, and assists with the onboarding of new interns, vendors and consultants in coordination with the Communications Manager
What will you need:
Education: A completed bachelor’s degree in journalism, communications, international relations, public policy, or a related field
Experience: 3+ years of full-time, relevant experience in communications, journalism, public relations, event management or a similar field
Fluent in English (proficiency in Spanish and French is an asset)
At least 2 years of experience developing social media content and scheduling and building a social media calendar, including experience with HootSuite, LinkedIn, Facbeook, Instagram, Twitter and YouTube
Familiarity and/or broad knowledge related to climate change, sustainable development, economic policy, and international development
Ability to communicate technical concepts and complex ideas to a wide audience, including a general readership and technical/content experts
Ability to communicative effectively regarding progress, deadlines, and turnaround times for all deliverables in a fast-paced work environment
Excellent writing, editing and proof-reading skills, and attention to detail
Experience copyediting and familiarity with the Associated Press (AP) Style Guide
Potential salary:
69,000 USD to 78,000 USD if based in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter by March 31st, 2023. Applicants must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
Apr 07, 2023
Full time
This position will be based out of Washington DC and will be a hybrid, remote-eligible or can be based in our office in Bonn, Germany. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.
About the Program:
The NDC Partnership brings together more than 200 members, including more than 120 countries, developed and developing, and more than 85 institutions to create and deliver on ambitious climate action that helps achieve the Paris Agreement and the Sustainable Development Goals (SDGs). Governments identify their NDC implementation priorities and the type of support that is needed to translate them into actionable policies and programs. Based on these requests, the membership offers a tailored package of expertise, technical assistance, and funding. This collaborative response provides developing countries with efficient access to a wide range of resources to adapt to and mitigate climate change and foster more equitable and sustainable development. The NDC Partnership is hosted by the United Nations Framework Convention on Climate Change (UNFCCC) Secretariat, the United Nations Office for Project Services (UNOPS) and the World Resources Institute (WRI). The Partnership has members in all regions of the world, with staff in Washington DC and Bonn, Germany
Job Highlight:
In this role, you will be actively involved in developing content for the Partnership’s multimedia channels, including the website, email, social media, publications and print and digital materials, regular communication products, and contributing to ongoing communication campaigns. You will be responsible for developing and maintaining our Editorial and Design calendar in coordination with Support Unit staff and external vendors, as well as overseeing the Partnership’s social media calendar. This position will involve both proactive planning to implement the Partnership’s ambitious, communications work plan, as well as reactive, rapid daily interaction on issues related to the Partnership’s work and impact, as well as that of its diverse membership. You will report directly to the Communications Manager and work closely with our Visual Media Specialist, Writer, Copyeditor and Event Manager. You will be a key member of the Outreach and Governance team led by the Deputy Director of Outreach & Governance.
What will you do:
Communications & Project Management (50%):
Supports the Communications Manager with the production of all communications deliverables, including establishing deadlines for the Editorial and Design calendar, managing the intake and work flow for all communications products, and collaborating with Support Unit staff to frame and develop content
Liaises with external vendors, contractors, and consultants to copyedit, write, design, develop, and translate Support Unit products in collaboration with the Partnership’s host institutions
Engages with Support Unit staff to develop the monthly email newsletter and maintains and updates the newsletter audience
Publishes and curates content for the website
Supports design projects including photo selection and editing, as well as graphic design
Social Media (30%):
Supports the development of the Partnership’s social media strategy under the guidance of the Communications Manager, including curating the social media calendar, working with staff to source and draft social content, and designing branded templates
Regularly tracks and evaluates success metrics and key performance indicators with the Communications Manager to evaluate social media audience engagement and growth, and supports in media tracking and analysis
Administration, Grants and Finance (20%):
Supports with budget tracking and processes all communications invoices, grants and contracts with vendors and consultants in coordination with the Communications Manager and Operations and Grants team
Coordinates team input to the broader Support Unit, including through regular communications dispatches, meetings support and trainings
Supports the close of the fiscal year as requested by the Deputy Director of Operations, and assists with the onboarding of new interns, vendors and consultants in coordination with the Communications Manager
What will you need:
Education: A completed bachelor’s degree in journalism, communications, international relations, public policy, or a related field
Experience: 3+ years of full-time, relevant experience in communications, journalism, public relations, event management or a similar field
Fluent in English (proficiency in Spanish and French is an asset)
At least 2 years of experience developing social media content and scheduling and building a social media calendar, including experience with HootSuite, LinkedIn, Facbeook, Instagram, Twitter and YouTube
Familiarity and/or broad knowledge related to climate change, sustainable development, economic policy, and international development
Ability to communicate technical concepts and complex ideas to a wide audience, including a general readership and technical/content experts
Ability to communicative effectively regarding progress, deadlines, and turnaround times for all deliverables in a fast-paced work environment
Excellent writing, editing and proof-reading skills, and attention to detail
Experience copyediting and familiarity with the Associated Press (AP) Style Guide
Potential salary:
69,000 USD to 78,000 USD if based in the US. Salary is commensurate with experience and other compensable factors.
How to Apply:
Please submit a resume with cover letter by March 31st, 2023. Applicants must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure
About Us:
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Our team in Human Resources carefully reviews all applications.
The Schatz Energy Research Center at Cal Poly Humboldt is seeking an experienced professional to join our team as a Project Manager. This full-time position will provide project management for efforts within our microgrid and distributed energy portfolio. This position is expected to start on or near July 16, 2023.
The Project Manager will support projects within our growing portfolio of work related to clean energy microgrids and distributed energy . These key technologies are critical to enable a broad transition to renewable and clean energy systems. The successful applicant will help manage innovative projects that will help decarbonize the electricity grid and provide resiliency benefits to communities. We are selective with the projects we take on, focusing on those with potential for significant impact in accelerating progress towards the clean energy transition on a just and equitable pathway.
The person selected for this position will report directly to the Operations Director and be embedded with a team of engineers and researchers — including faculty, professional staff, and undergraduate and graduate students — who are committed to understanding, deploying, and improving these emerging technology systems. The successful applicant will be responsible for managing several projects in the research area simultaneously (depending on the size and scope of the projects). This position has the potential to develop into a program management role, involving strategic leadership within a research area and management of a portfolio of related projects.
We work in a hybrid environment that supports flexibility and connection. Our team members currently have the option to work onsite all the time, or alternate between working remotely and at least 25% onsite at the Schatz Center. During the initial onboarding period, the Project Manager could telecommute, but ultimately will need to live within commuting distance of the Schatz Center.
We welcome applications from everyone who is legally eligible to work in the United States. Please note that we operate under the California State University mandate which requires all students, staff, and faculty to be either (a) fully vaccinated against COVID-19 or (b) qualify for a medical or religious exemption.
Who we are and what we do
Since 1989, the Schatz Center has been a leader in applied research and project development for clean and renewable energy. Our current portfolio includes microgrid development, sustainable transportation design, carbon life cycle analysis, solar product testing, offshore wind research, and planning and policy for clean energy access around the globe.
We are located on the campus of Cal Poly Humboldt in Arcata, California. Arcata’s 800-acre community forest and 11 miles of trails begin one block away — and we are within biking distance of California’s second largest inland bay and the Pacific Ocean.
As residents of a rural coastal community, we are keenly aware of our social and environmental responsibilities. We are committed to increasing energy access and resilience for communities worldwide — and to do so through clean and renewable design that reduces climate change and restores environmental and human health.
Our organizational commitments
Our vision We envision a healthy planet with thriving, equitable, resilient communities powered by clean energy.
Our purpose Our team is committed to addressing climate change and improving human and ecosystem health through work that supports clean energy, climate-resilience, equity, and justice. Our work includes: – Research and development – we do applied research focused on energy and environmental issues. – Technology deployment – we design, integrate, build, test, and operate innovative, renewable, and resilient energy systems that are responsive to social and environmental needs. – Collaboration – we work with public and private partners including Tribal Nations, communities, agencies, academic institutions, foundations, and industry to exchange knowledge and implement innovative solutions locally and internationally. – Education and Training – we support learning that provides practical, hands-on experience for current and future practitioners and leaders.
Our values – Kindness: Treating people and the planet with care and respect through acts of inclusion, helpfulness, generosity, and encouragement. – Integrity: Approaching one another and our interdisciplinary research with curiosity, open-mindedness, transparency, and humility. – Equity, diversity, and inclusion: Providing a nourishing and rewarding environment for Center staff, students, and partners. Respecting the differences of our colleagues and actively seeking to identify and remove barriers to ensure opportunities to thrive. – Justice: Working to advance racial justice, gender equality and women’s empowerment, LGBTQIA+ rights, economic equality, and environmental justice. – Teamwork and collaboration: Supporting internal and external community building and engagement to create inclusive and innovative solutions. Sharing knowledge with and learning from our colleagues, collaborators, community partners, and the public to advance understanding. – Effectiveness: Using our technical, scientific, and policy expertise to do good work that makes a difference.
How to apply
Please see the full job announcement for the core responsibilities and a list of required knowledge, skills, and abilities.
This position is open until filled. The deadline to be considered in the first review is April 24, 2023 at 9 am Pacific Time (US).
Applicants must submit the following via email to schatzenergy@humboldt.edu :
– A formal letter of application (2 page maximum preferred). In your letter, please explain why you are interested to work with us to advance clean energy and describe how your background prepares you to be an effective project manager. – A resume (2 page maximum preferred). – An HSU SPF Employee Information Form for Applicants
Please include in your email how you learned about this vacancy. Additional materials may be required from candidates who are invited to interview.
Affirmative action and equal opportunity
The Schatz Center is a part of the university’s Sponsored Programs Foundation (HSU SPF), an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Learn more about our Equal Employment Opportunity hiring practices .
Questions and inquiries
For assistance with the application process, please submit an Accommodation Request Form or call the Compliance Support Coordinator at (707) 826-5169.
Mar 29, 2023
Full time
The Schatz Energy Research Center at Cal Poly Humboldt is seeking an experienced professional to join our team as a Project Manager. This full-time position will provide project management for efforts within our microgrid and distributed energy portfolio. This position is expected to start on or near July 16, 2023.
The Project Manager will support projects within our growing portfolio of work related to clean energy microgrids and distributed energy . These key technologies are critical to enable a broad transition to renewable and clean energy systems. The successful applicant will help manage innovative projects that will help decarbonize the electricity grid and provide resiliency benefits to communities. We are selective with the projects we take on, focusing on those with potential for significant impact in accelerating progress towards the clean energy transition on a just and equitable pathway.
The person selected for this position will report directly to the Operations Director and be embedded with a team of engineers and researchers — including faculty, professional staff, and undergraduate and graduate students — who are committed to understanding, deploying, and improving these emerging technology systems. The successful applicant will be responsible for managing several projects in the research area simultaneously (depending on the size and scope of the projects). This position has the potential to develop into a program management role, involving strategic leadership within a research area and management of a portfolio of related projects.
We work in a hybrid environment that supports flexibility and connection. Our team members currently have the option to work onsite all the time, or alternate between working remotely and at least 25% onsite at the Schatz Center. During the initial onboarding period, the Project Manager could telecommute, but ultimately will need to live within commuting distance of the Schatz Center.
We welcome applications from everyone who is legally eligible to work in the United States. Please note that we operate under the California State University mandate which requires all students, staff, and faculty to be either (a) fully vaccinated against COVID-19 or (b) qualify for a medical or religious exemption.
Who we are and what we do
Since 1989, the Schatz Center has been a leader in applied research and project development for clean and renewable energy. Our current portfolio includes microgrid development, sustainable transportation design, carbon life cycle analysis, solar product testing, offshore wind research, and planning and policy for clean energy access around the globe.
We are located on the campus of Cal Poly Humboldt in Arcata, California. Arcata’s 800-acre community forest and 11 miles of trails begin one block away — and we are within biking distance of California’s second largest inland bay and the Pacific Ocean.
As residents of a rural coastal community, we are keenly aware of our social and environmental responsibilities. We are committed to increasing energy access and resilience for communities worldwide — and to do so through clean and renewable design that reduces climate change and restores environmental and human health.
Our organizational commitments
Our vision We envision a healthy planet with thriving, equitable, resilient communities powered by clean energy.
Our purpose Our team is committed to addressing climate change and improving human and ecosystem health through work that supports clean energy, climate-resilience, equity, and justice. Our work includes: – Research and development – we do applied research focused on energy and environmental issues. – Technology deployment – we design, integrate, build, test, and operate innovative, renewable, and resilient energy systems that are responsive to social and environmental needs. – Collaboration – we work with public and private partners including Tribal Nations, communities, agencies, academic institutions, foundations, and industry to exchange knowledge and implement innovative solutions locally and internationally. – Education and Training – we support learning that provides practical, hands-on experience for current and future practitioners and leaders.
Our values – Kindness: Treating people and the planet with care and respect through acts of inclusion, helpfulness, generosity, and encouragement. – Integrity: Approaching one another and our interdisciplinary research with curiosity, open-mindedness, transparency, and humility. – Equity, diversity, and inclusion: Providing a nourishing and rewarding environment for Center staff, students, and partners. Respecting the differences of our colleagues and actively seeking to identify and remove barriers to ensure opportunities to thrive. – Justice: Working to advance racial justice, gender equality and women’s empowerment, LGBTQIA+ rights, economic equality, and environmental justice. – Teamwork and collaboration: Supporting internal and external community building and engagement to create inclusive and innovative solutions. Sharing knowledge with and learning from our colleagues, collaborators, community partners, and the public to advance understanding. – Effectiveness: Using our technical, scientific, and policy expertise to do good work that makes a difference.
How to apply
Please see the full job announcement for the core responsibilities and a list of required knowledge, skills, and abilities.
This position is open until filled. The deadline to be considered in the first review is April 24, 2023 at 9 am Pacific Time (US).
Applicants must submit the following via email to schatzenergy@humboldt.edu :
– A formal letter of application (2 page maximum preferred). In your letter, please explain why you are interested to work with us to advance clean energy and describe how your background prepares you to be an effective project manager. – A resume (2 page maximum preferred). – An HSU SPF Employee Information Form for Applicants
Please include in your email how you learned about this vacancy. Additional materials may be required from candidates who are invited to interview.
Affirmative action and equal opportunity
The Schatz Center is a part of the university’s Sponsored Programs Foundation (HSU SPF), an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Learn more about our Equal Employment Opportunity hiring practices .
Questions and inquiries
For assistance with the application process, please submit an Accommodation Request Form or call the Compliance Support Coordinator at (707) 826-5169.
This position is based in our Washington, DC, office and can be a hybrid position. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program: The Global Development Department coordinates all fundraising at WRI. More specifically, we are responsible for expanding relationships with key institutional funders across all funding sectors, raising and stewarding flexible core institutional funding from European bilateral aid agencies, working with our programs/centers of excellence/international offices to identify new prospects and increase funding from existing donors, raising unrestricted funds, and overseeing WRI Board governance and work in partnership with WRI Board to leverage fundraising and relationship building. Global Development also facilitates and coordinates approaches to funders, assists coordinating funding approaches, guides proposal development on cross-network proposals, and manages funder related information and giving histories in Salesforce. The Development team also facilitates gift administration, revenue reporting, as well as hosts events to steward key funders and raise unrestricted funds.
Job Highlight:
In this role, you will play a central role in gift administration for the Global Development Department. Your daily work will include processing and acknowledging donations, managing donor records and information, revenue reporting, liaising with donors and certain teams across the institute, and supporting the Individual Philanthropy team.
You will be supported by the Development Operations and Individual Philanthropy teams. You will report to the Development Operations Associate for the Global Development Department.
This position will be a hybrid model of remote and in-office. Candidates must be able to work from the DC office at least two days per week.
What you will do:
Gift Administration (75%)
Process and track unrestricted and non-grant revenue for Individual, Family Foundation, Corporate, and Other Institution donors in Salesforce accurately and efficiently; track payments for flexible and restricted gifts from centrally managed donors; and support gift administration for international offices
Manage and facilitate gift acknowledgment process for Individual and Family Foundation donors
Manage FreeWill portal and facilitate entry of planned gift intentions in Salesforce; report on planned giving revenue to Individual Philanthropy team
Serve as point of contact for stock donations, credit card payment processor, and individuals who need support donating
Individual Sector Support (25%)
Report on Individual and Family Foundations funds raised daily
Develop and manage gift administration dashboard and review with Individual Philanthropy team
Support in the development of Classy campaigns and donation pages
Provide ad hoc support to the Individual Philanthropy team for mailings, events, and special projects
What you will need:
Education: You have a completed Bachelor’s degree.
Experience: You have experience with and knowledge of Salesforce CRM. Experience working in a development operation or prior fundraising experience preferred, but not required. Experience and comfort working independently, in repetition, and on administrative projects. Experience managing multiple projects and priorities.
Languages: Proficiency in verbal and written English.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary
$57,000 - $ 65,000 Salary is commensurate with experience and other compensable factors. WRI offers a competitive remuneration and benefits package.
How to Apply:
Please submit a resume with cover letter. Applicants must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values: WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Mar 08, 2023
Full time
This position is based in our Washington, DC, office and can be a hybrid position. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.
About the Program: The Global Development Department coordinates all fundraising at WRI. More specifically, we are responsible for expanding relationships with key institutional funders across all funding sectors, raising and stewarding flexible core institutional funding from European bilateral aid agencies, working with our programs/centers of excellence/international offices to identify new prospects and increase funding from existing donors, raising unrestricted funds, and overseeing WRI Board governance and work in partnership with WRI Board to leverage fundraising and relationship building. Global Development also facilitates and coordinates approaches to funders, assists coordinating funding approaches, guides proposal development on cross-network proposals, and manages funder related information and giving histories in Salesforce. The Development team also facilitates gift administration, revenue reporting, as well as hosts events to steward key funders and raise unrestricted funds.
Job Highlight:
In this role, you will play a central role in gift administration for the Global Development Department. Your daily work will include processing and acknowledging donations, managing donor records and information, revenue reporting, liaising with donors and certain teams across the institute, and supporting the Individual Philanthropy team.
You will be supported by the Development Operations and Individual Philanthropy teams. You will report to the Development Operations Associate for the Global Development Department.
This position will be a hybrid model of remote and in-office. Candidates must be able to work from the DC office at least two days per week.
What you will do:
Gift Administration (75%)
Process and track unrestricted and non-grant revenue for Individual, Family Foundation, Corporate, and Other Institution donors in Salesforce accurately and efficiently; track payments for flexible and restricted gifts from centrally managed donors; and support gift administration for international offices
Manage and facilitate gift acknowledgment process for Individual and Family Foundation donors
Manage FreeWill portal and facilitate entry of planned gift intentions in Salesforce; report on planned giving revenue to Individual Philanthropy team
Serve as point of contact for stock donations, credit card payment processor, and individuals who need support donating
Individual Sector Support (25%)
Report on Individual and Family Foundations funds raised daily
Develop and manage gift administration dashboard and review with Individual Philanthropy team
Support in the development of Classy campaigns and donation pages
Provide ad hoc support to the Individual Philanthropy team for mailings, events, and special projects
What you will need:
Education: You have a completed Bachelor’s degree.
Experience: You have experience with and knowledge of Salesforce CRM. Experience working in a development operation or prior fundraising experience preferred, but not required. Experience and comfort working independently, in repetition, and on administrative projects. Experience managing multiple projects and priorities.
Languages: Proficiency in verbal and written English.
Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.
Potential Salary
$57,000 - $ 65,000 Salary is commensurate with experience and other compensable factors. WRI offers a competitive remuneration and benefits package.
How to Apply:
Please submit a resume with cover letter. Applicants must apply through the WRI Careers portal to be considered.
What we offer:
A competitive salary
Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
A workplace that strives to put diversity and inclusion at the heart of our work.
The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
Long-term commitment to hybrid working model with flexible working hours.
Generous leave days that increase with tenure.
About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values: WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.
Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
Job Summary
Hawkeye Community College’s Division of Student Affairs & Institutional Diversity is seeking a full time Dean of Students to join their team.
The Division offers a broad range of support services to help students achieve success as a college student and beyond. We work collaboratively with faculty, staff, students and the community to support student engagement, diversity and inclusion as well as learning and success at Hawkeye Community College. Our team promotes the continuous improvement of the college experience by helping students to connect, collaborate and commit to engage in activities, programs, and opportunities as they achieve their goals. If you want to make a difference on behalf of students, then this will be ideal for you!
As the Dean of Students, you are responsible for providing leadership in promoting a comprehensive program of student services that emphasizes a student-centered and holistic approach towards achieving student success. Additionally, you would administer all student development and services to include but not limited to: assessment, career planning activities, academic advising, academic evaluations (degree audits), transfer advising, programming, student employment referral, food pantry services, and student support/care.
This role in particular touches so many areas of student services and has the ability to shape the overall experience for current and future students. You will be able to serve as a leader and liaison between departments, administrators and students in assessing and responding to the needs of the student body. This work can be very rewarding in being able to mobilize resources or connecting students with colleagues to provide additional layers of support. It is critical to the mission of the college and the well-being and success of our campus community.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Serves as the Title IX Coordinator for Students, and is responsible for the Student Conduct Code and student discipline.
Oversees the Student Services Office to include Evaluation and Testing, Make-up Testing/Testing Center, Advising and Orientation, Student Care Coordination, International Student Services/Study Abroad, Student Accessibility Services, Career Services, Veterans Services, and Student Activities.
Hires, supervises, and evaluates professional staff including the Associate Dean of Students, coordinators, advisors, and support staff.
Prepares and monitors budgets for the various areas of Student Services as well as the Student Activities budget(s).
Maintains collaborative relationship with Academic Affairs Deans regarding transfer issues (course scheduling/registration new course offerings, student issues, Career Exploration) and technical issues (program updates and pre-technical scheduling).
Directs an enhanced academic assessment system to include but not be limited to ACCUPLACER, ALEKS, ACT, CLEP, FAA and other professional certifications.
Serves as a resource person for international student activities and diversity issues in the academic curriculum and co-curricular programming.
Oversees student identification card distribution and Food Pantry.
Administers the student grievance process to include serving as ombudsman for student concerns.
Liaison with local, state, and federal agencies and other educational institutions.
Responsible for Student Conduct issues and questions. Collaborates with Public Safety regarding student conduct concerns.
Establishes a student culture where diversity is encouraged and where students learn to respect differences, take responsibility for their actions, and exercise leadership.
Balances the needs of the individual while upholding the policies and processes of the College while considering equity for all students.
Deals effectively with emotionally charged situations and disruptive individuals and uses professional and appropriate language and behavior to provide positive college experiences.
Administers and manages the student emergency fund requests.
Collaborates and consults with Deans and with Student Affairs Leadership Team members on academic and/or student issues and concerns.
Conducts, arranges, and manages the hearings for Final Grade Appeals, Academic Integrity Violation Appeals, and Student Conduct Code violations. Directs the Title IX investigatory process for students.
Interprets federal ADA and Section 504 regulations and formulates institutional policies and procedures for serving qualified students with disabilities.
Prepares Student Conduct and Title IX (Sexual Harassment) trainings for students. Creates class/program presentations to students along with Public Safety, Student Health Clinic, and local non-profit.
Collaborates with legal counsel on Student Conduct Code updates and issues as well as with Title IX -Sexual Harassment Code updates (or rewrite) and issues.
Establishes and maintains relationships with the community, legislative bodies, commissions, accrediting agencies while representing the college and student services.
Analyzes data to develop long-range plans, establish objectives, and improve plans in student services.
Participates on internal and external committees or advisory boards as assigned.
Serves on the President’s Leadership Committee.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Master's degree in Education, Counseling, Higher Education Administration, Student Affairs, College Student Personnel, or related field.
Five (5) years of experience in a leadership position as a student affairs professional in a post-secondary setting.
Must possess supervisory skills.
Working knowledge of pertinent federal statutes and regulations.
Knowledge of modern practices and techniques used in student support such as advising, counseling, assessment, and general and student services and practices.
Working knowledge of budget preparation and fiscal monitoring.
Demonstrated ability to obtain certifications to include Primary Designated School Official (PDSO) OR Designated School Official (DSO) in order to access SEVIS (Student and Exchange Visitor Program).
Knowledge of pertinent federal statutes and regulations, particularly Title IX as well as SEVIS (Student and Exchange Visitor Program).
Knowledge of student development theory.
Demonstrated ability to obtain cooperation from others and build consensus in difficult work situations.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Experience as a Dean or Associate/Assistant Dean of Students.
Experience in higher education with an emphasis on community/junior colleges.
Student Services experience such as registration, testing, veteran services, student activities, student conduct and international student services.
Experience with student crisis response best practices.
Experience working with BIPOC, first-generation, limited income, non-tradition or disproportionately impacted students in a higher education setting.
Working Conditions
Anticipated schedule is Monday – Friday 8:00 am – 4:30 pm with occasional hours during the evening and on weekends.
Work is performed either in or a combination of an office setting, classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please share why you are interested in serving as the Dean of students at Hawkeye Community College as well as how the position fits within your professional goals.
Submit/upload a resume.
Submit/upload a minimum of 3 professional references with a minimum of 1 being from a current/past supervisor.
Submit an online application and all required materials by Thursday, March 2, 2023.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Feb 20, 2023
Full time
Job Summary
Hawkeye Community College’s Division of Student Affairs & Institutional Diversity is seeking a full time Dean of Students to join their team.
The Division offers a broad range of support services to help students achieve success as a college student and beyond. We work collaboratively with faculty, staff, students and the community to support student engagement, diversity and inclusion as well as learning and success at Hawkeye Community College. Our team promotes the continuous improvement of the college experience by helping students to connect, collaborate and commit to engage in activities, programs, and opportunities as they achieve their goals. If you want to make a difference on behalf of students, then this will be ideal for you!
As the Dean of Students, you are responsible for providing leadership in promoting a comprehensive program of student services that emphasizes a student-centered and holistic approach towards achieving student success. Additionally, you would administer all student development and services to include but not limited to: assessment, career planning activities, academic advising, academic evaluations (degree audits), transfer advising, programming, student employment referral, food pantry services, and student support/care.
This role in particular touches so many areas of student services and has the ability to shape the overall experience for current and future students. You will be able to serve as a leader and liaison between departments, administrators and students in assessing and responding to the needs of the student body. This work can be very rewarding in being able to mobilize resources or connecting students with colleagues to provide additional layers of support. It is critical to the mission of the college and the well-being and success of our campus community.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Serves as the Title IX Coordinator for Students, and is responsible for the Student Conduct Code and student discipline.
Oversees the Student Services Office to include Evaluation and Testing, Make-up Testing/Testing Center, Advising and Orientation, Student Care Coordination, International Student Services/Study Abroad, Student Accessibility Services, Career Services, Veterans Services, and Student Activities.
Hires, supervises, and evaluates professional staff including the Associate Dean of Students, coordinators, advisors, and support staff.
Prepares and monitors budgets for the various areas of Student Services as well as the Student Activities budget(s).
Maintains collaborative relationship with Academic Affairs Deans regarding transfer issues (course scheduling/registration new course offerings, student issues, Career Exploration) and technical issues (program updates and pre-technical scheduling).
Directs an enhanced academic assessment system to include but not be limited to ACCUPLACER, ALEKS, ACT, CLEP, FAA and other professional certifications.
Serves as a resource person for international student activities and diversity issues in the academic curriculum and co-curricular programming.
Oversees student identification card distribution and Food Pantry.
Administers the student grievance process to include serving as ombudsman for student concerns.
Liaison with local, state, and federal agencies and other educational institutions.
Responsible for Student Conduct issues and questions. Collaborates with Public Safety regarding student conduct concerns.
Establishes a student culture where diversity is encouraged and where students learn to respect differences, take responsibility for their actions, and exercise leadership.
Balances the needs of the individual while upholding the policies and processes of the College while considering equity for all students.
Deals effectively with emotionally charged situations and disruptive individuals and uses professional and appropriate language and behavior to provide positive college experiences.
Administers and manages the student emergency fund requests.
Collaborates and consults with Deans and with Student Affairs Leadership Team members on academic and/or student issues and concerns.
Conducts, arranges, and manages the hearings for Final Grade Appeals, Academic Integrity Violation Appeals, and Student Conduct Code violations. Directs the Title IX investigatory process for students.
Interprets federal ADA and Section 504 regulations and formulates institutional policies and procedures for serving qualified students with disabilities.
Prepares Student Conduct and Title IX (Sexual Harassment) trainings for students. Creates class/program presentations to students along with Public Safety, Student Health Clinic, and local non-profit.
Collaborates with legal counsel on Student Conduct Code updates and issues as well as with Title IX -Sexual Harassment Code updates (or rewrite) and issues.
Establishes and maintains relationships with the community, legislative bodies, commissions, accrediting agencies while representing the college and student services.
Analyzes data to develop long-range plans, establish objectives, and improve plans in student services.
Participates on internal and external committees or advisory boards as assigned.
Serves on the President’s Leadership Committee.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
Minimum Qualifications
Master's degree in Education, Counseling, Higher Education Administration, Student Affairs, College Student Personnel, or related field.
Five (5) years of experience in a leadership position as a student affairs professional in a post-secondary setting.
Must possess supervisory skills.
Working knowledge of pertinent federal statutes and regulations.
Knowledge of modern practices and techniques used in student support such as advising, counseling, assessment, and general and student services and practices.
Working knowledge of budget preparation and fiscal monitoring.
Demonstrated ability to obtain certifications to include Primary Designated School Official (PDSO) OR Designated School Official (DSO) in order to access SEVIS (Student and Exchange Visitor Program).
Knowledge of pertinent federal statutes and regulations, particularly Title IX as well as SEVIS (Student and Exchange Visitor Program).
Knowledge of student development theory.
Demonstrated ability to obtain cooperation from others and build consensus in difficult work situations.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Preferred Qualifications
Experience as a Dean or Associate/Assistant Dean of Students.
Experience in higher education with an emphasis on community/junior colleges.
Student Services experience such as registration, testing, veteran services, student activities, student conduct and international student services.
Experience with student crisis response best practices.
Experience working with BIPOC, first-generation, limited income, non-tradition or disproportionately impacted students in a higher education setting.
Working Conditions
Anticipated schedule is Monday – Friday 8:00 am – 4:30 pm with occasional hours during the evening and on weekends.
Work is performed either in or a combination of an office setting, classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Full-time, exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement and remission; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a cover letter addressing the following:
Please share why you are interested in serving as the Dean of students at Hawkeye Community College as well as how the position fits within your professional goals.
Submit/upload a resume.
Submit/upload a minimum of 3 professional references with a minimum of 1 being from a current/past supervisor.
Submit an online application and all required materials by Thursday, March 2, 2023.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
WORK SCHEDULE: This position is full time regular and non-exempt. Work hours will vary and may require working some evenings and weekends. Applicants who are fluent in Spanish will receive an additional $2.00 per hour language differential .
AT YOUTHCARE: YouthCare envisions a community where no young person experiences homelessness, all young people have the opportunity to thrive, and the systems that oppress them are dismantled. YouthCare serves young people of many racial and ethnic backgrounds, abilities, sexual orientations, gender identities, and religious beliefs, and we seek a workforce that reflects that diversity.
ABOUT YOUTHCARE: YouthCare works to end youth homelessness and to ensure that young people are valued for who they are and empowered to achieve their potential. Founded in 1974, YouthCare was one of the first programs to serve runaway and homeless youth on the West Coast. The goal was to help young people find safety today and build a future for tomorrow. Over four decades, we’ve defined best practices and developed programs that are a national standard for excellence. Using a youth-centered approach, we ensure that young people experiencing homelessness ages 12-24 have the hope, skills, and confidence to gain long-term stability.
COVID vaccinations are mandated at YouthCare. Employees will be required to submit proof of vaccination or have an approved request for medical or religious exemption and an approved accommodation at time of On-Boarding. Please Note: Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
NON-MANAGEMENT EMPLOYEES ARE REPRESENTED BY THE OFFICE AND PROFESSIONAL EMPLOYEES’ INTERNATIONAL UNION (OPEIU) Local 8.
ABOUT CASA DE LOS AMIGOS: This program has 2 locations and 20 beds, serving clients ages 12-17, who have been placed in the program by the Office of Refugee Resettlement Department of Unaccompanied Children's Services (ORR / DUCS). The majority of clients come from Central America.
POSITION SUMMARY: Under the supervision of the Program Manager, the Program Coordinator ensures each facility is maintained to state and federal health and safety standards, is appropriately stocked of food and supplies, maintains each vehicle in accordance with state and licensing regulations, and coordinates repairs with external providers and YouthCare’s Facilities Department. The role also provides direct supervision and support to clients in care during days which the role is scheduled to meet ratio requirements.
ESSENTIAL RESPONSIBILITIES:
Ensure Casa Uno and Casa Dos are appropriately stocked with supplies (including office supplies, occupancy supplies, and clothing and personal items for the clients).
Purchase program and/ client supplies as needed based on weekly inventory checks. Ensure supply storage areas remain organized and tidy.
Facilitate monthly fire drills, security checks, window alarm checks, and emergency lighting tests.
Provide educational workshops to clients and/or staff on fire safety, disaster preparedness, and other similar topics.
Complete Costco food orders on a weekly basis; ensure program is stocked with fresh, culturally appropriate foods to meet the weekly meal plans.
Ensure each employee has obtained their Food Handler’s Card and food is cooked and stored in accordance with food safety standards.
Fill up CASA vehicles gas tanks as needed.
Schedule quarterly preventative maintenance for each of the program vehicles. Schedule appointments for vehicles as issues arise.
Perform weekly audit of mileage logs to ensure they are completed to the standards of the organization. Send all logs to Facilities monthly.
Ensure each employee has taken 15-passenger and defensive driving training. Coordinate two supervised training drives with each employee prior to driving alone.
Coordinate facility repairs with YouthCare’s facilities department and/or external providers.
While in ratio, provide direct supervision of youth and associated tasks such as providing emotional support, cooking meals, facilitating transportation, participating in chores, completing required documentation/data entry, and facilitating life skills workshops.
Complete client intake and discharge procedures, as needed.
Provide assistance and transportation for client outings, medical appointments, and to the airport, as needed.
Assist with shift coverage by working shifts that others are unable to work due to illness, emergencies, etc. Attend applicable staff meetings.
Complete other duties as assigned by Lead Teacher, Program Supervisor, Program Manager, or Assistant Director.
This job description is not intended to cover every aspect of your job at YouthCare. We are a team that works together to meet the needs of our clients and every member of the team is expected to pitch in and help even beyond the specific responsibilities listed in this description.
QUALIFICATIONS –
MINIMUM REQUIREMENTS:
High proficiency in both Spanish and English (both written and verbal)
At least 1 year of working with children and adolescents, immigrants and refugees, or other vulnerable populations.
Understanding of issues affecting recently arrived immigrants.
High School Diploma or GED.
Experience and credentials must comply with program contractual requirements, including but not limited to the Washington State Department of Children, Youth, and Families (DCYF) background clearance process and must be at least 21 years of age. DCYF Clearance must be maintained for entirety of employment when working with under-18 clients.
PREFERRED REQUIREMENTS:
BA in relevant field, or 3 years comparable experience preferred.
CONDITIONS OF EMPLOYMENT:
Must be able to provide I-9 supporting documentation for employment.
Ability to provide a negative TB Test (results must be within one-year of hire date).
Employees who drive YouthCare vehicles as a requirement for their position , must be at least 21 years of old, possess a valid Washington State Driver’s License, meet minimum safe driver criteria established by the agency and our insurance company which includes completion of Defensive Driving and 15-passenger Van trainings. Drivers under the age of 25 must have been licensed for at least 3-years and those operating vehicles with a capacity of 15 or more passengers must be at least 25 years old.
DCYF Clearance must be maintained for entirety of employment when working with under-18 clients.
Ability to obtain a current Food Handler’s Card
Successful completion of pre-service trainings as required by contracting agencies. Trainings such as CPR & First Aid (Adult/Child), Bloodborne Pathogens, and Behavior Management.
Computer software skills including Windows, Microsoft outlook, Microsoft Word and Excel.
Ability to adhere to the program’s Code of Conduct for the Prevention of Sexual Abuse, Ethics, and Boundaries.
Initiative, creativity, reliability, flexibility, thoroughness.
Strong verbal and written communication skills with good quality spelling, grammar and punctuation.
High integrity when dealing with a broad array of cultures and restricted and/or confidential information.
Ability to deal therapeutically with behavioral and emotional problems presented by young people and understanding of emotionally, physically, and sexually abused young people.
Ability to accurately maintain and produce files, records, logs and reports.
Ability to maintain professional boundaries with clients while building trust and respect.
Ability and willingness to stay awake and alert during overnight shifts.
Ability to verbally and physically respond to an aggressive person in ways that de-escalate, establish and maintain staff and young peoples’ safety.
May be required to assume responsibilities or duties within the agency not specifically delineated in this job description for short periods of time or on an infrequent basis.
Commitment to YouthCare’s initiative to build cultural proficiency across the agency. Acceptance of a variety of lifestyles, behaviors, and cultural and spiritual practices.
PHYSICAL REQUIREMENTS:
Ability to perform range of physical motions, exerting up to 50 pounds. Lifting and carrying up to 50 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; running for brief periods of time; and go up and down stairs.
BENEFITS: YouthCare provides a competitive benefits package to full time employees including medical, dental, vision, long-term disability, short-term disability, life insurance, 401(k), vacation, paid holidays, and sick leave after successful completion of the 90-day Introductory Period.
EQUAL OPPORTUNITY EMPLOYMENT: YouthCare is an equal opportunity employer. Employment decisions are based on merit and business needs and YouthCare is committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, regardless of actual or perceived sex; race; color; religious creed; national origin; ancestry; age; marital status; pregnancy; nursing parent status; physical, mental or sensory disability; medical condition; genetic information; sexual orientation; gender (including gender identity or expression); military or veteran status; or any other basis protected by federal, state and/or local laws. People of Color and Members of the LGBTQ community are strongly encouraged to apply.
Feb 03, 2023
Full time
WORK SCHEDULE: This position is full time regular and non-exempt. Work hours will vary and may require working some evenings and weekends. Applicants who are fluent in Spanish will receive an additional $2.00 per hour language differential .
AT YOUTHCARE: YouthCare envisions a community where no young person experiences homelessness, all young people have the opportunity to thrive, and the systems that oppress them are dismantled. YouthCare serves young people of many racial and ethnic backgrounds, abilities, sexual orientations, gender identities, and religious beliefs, and we seek a workforce that reflects that diversity.
ABOUT YOUTHCARE: YouthCare works to end youth homelessness and to ensure that young people are valued for who they are and empowered to achieve their potential. Founded in 1974, YouthCare was one of the first programs to serve runaway and homeless youth on the West Coast. The goal was to help young people find safety today and build a future for tomorrow. Over four decades, we’ve defined best practices and developed programs that are a national standard for excellence. Using a youth-centered approach, we ensure that young people experiencing homelessness ages 12-24 have the hope, skills, and confidence to gain long-term stability.
COVID vaccinations are mandated at YouthCare. Employees will be required to submit proof of vaccination or have an approved request for medical or religious exemption and an approved accommodation at time of On-Boarding. Please Note: Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
NON-MANAGEMENT EMPLOYEES ARE REPRESENTED BY THE OFFICE AND PROFESSIONAL EMPLOYEES’ INTERNATIONAL UNION (OPEIU) Local 8.
ABOUT CASA DE LOS AMIGOS: This program has 2 locations and 20 beds, serving clients ages 12-17, who have been placed in the program by the Office of Refugee Resettlement Department of Unaccompanied Children's Services (ORR / DUCS). The majority of clients come from Central America.
POSITION SUMMARY: Under the supervision of the Program Manager, the Program Coordinator ensures each facility is maintained to state and federal health and safety standards, is appropriately stocked of food and supplies, maintains each vehicle in accordance with state and licensing regulations, and coordinates repairs with external providers and YouthCare’s Facilities Department. The role also provides direct supervision and support to clients in care during days which the role is scheduled to meet ratio requirements.
ESSENTIAL RESPONSIBILITIES:
Ensure Casa Uno and Casa Dos are appropriately stocked with supplies (including office supplies, occupancy supplies, and clothing and personal items for the clients).
Purchase program and/ client supplies as needed based on weekly inventory checks. Ensure supply storage areas remain organized and tidy.
Facilitate monthly fire drills, security checks, window alarm checks, and emergency lighting tests.
Provide educational workshops to clients and/or staff on fire safety, disaster preparedness, and other similar topics.
Complete Costco food orders on a weekly basis; ensure program is stocked with fresh, culturally appropriate foods to meet the weekly meal plans.
Ensure each employee has obtained their Food Handler’s Card and food is cooked and stored in accordance with food safety standards.
Fill up CASA vehicles gas tanks as needed.
Schedule quarterly preventative maintenance for each of the program vehicles. Schedule appointments for vehicles as issues arise.
Perform weekly audit of mileage logs to ensure they are completed to the standards of the organization. Send all logs to Facilities monthly.
Ensure each employee has taken 15-passenger and defensive driving training. Coordinate two supervised training drives with each employee prior to driving alone.
Coordinate facility repairs with YouthCare’s facilities department and/or external providers.
While in ratio, provide direct supervision of youth and associated tasks such as providing emotional support, cooking meals, facilitating transportation, participating in chores, completing required documentation/data entry, and facilitating life skills workshops.
Complete client intake and discharge procedures, as needed.
Provide assistance and transportation for client outings, medical appointments, and to the airport, as needed.
Assist with shift coverage by working shifts that others are unable to work due to illness, emergencies, etc. Attend applicable staff meetings.
Complete other duties as assigned by Lead Teacher, Program Supervisor, Program Manager, or Assistant Director.
This job description is not intended to cover every aspect of your job at YouthCare. We are a team that works together to meet the needs of our clients and every member of the team is expected to pitch in and help even beyond the specific responsibilities listed in this description.
QUALIFICATIONS –
MINIMUM REQUIREMENTS:
High proficiency in both Spanish and English (both written and verbal)
At least 1 year of working with children and adolescents, immigrants and refugees, or other vulnerable populations.
Understanding of issues affecting recently arrived immigrants.
High School Diploma or GED.
Experience and credentials must comply with program contractual requirements, including but not limited to the Washington State Department of Children, Youth, and Families (DCYF) background clearance process and must be at least 21 years of age. DCYF Clearance must be maintained for entirety of employment when working with under-18 clients.
PREFERRED REQUIREMENTS:
BA in relevant field, or 3 years comparable experience preferred.
CONDITIONS OF EMPLOYMENT:
Must be able to provide I-9 supporting documentation for employment.
Ability to provide a negative TB Test (results must be within one-year of hire date).
Employees who drive YouthCare vehicles as a requirement for their position , must be at least 21 years of old, possess a valid Washington State Driver’s License, meet minimum safe driver criteria established by the agency and our insurance company which includes completion of Defensive Driving and 15-passenger Van trainings. Drivers under the age of 25 must have been licensed for at least 3-years and those operating vehicles with a capacity of 15 or more passengers must be at least 25 years old.
DCYF Clearance must be maintained for entirety of employment when working with under-18 clients.
Ability to obtain a current Food Handler’s Card
Successful completion of pre-service trainings as required by contracting agencies. Trainings such as CPR & First Aid (Adult/Child), Bloodborne Pathogens, and Behavior Management.
Computer software skills including Windows, Microsoft outlook, Microsoft Word and Excel.
Ability to adhere to the program’s Code of Conduct for the Prevention of Sexual Abuse, Ethics, and Boundaries.
Initiative, creativity, reliability, flexibility, thoroughness.
Strong verbal and written communication skills with good quality spelling, grammar and punctuation.
High integrity when dealing with a broad array of cultures and restricted and/or confidential information.
Ability to deal therapeutically with behavioral and emotional problems presented by young people and understanding of emotionally, physically, and sexually abused young people.
Ability to accurately maintain and produce files, records, logs and reports.
Ability to maintain professional boundaries with clients while building trust and respect.
Ability and willingness to stay awake and alert during overnight shifts.
Ability to verbally and physically respond to an aggressive person in ways that de-escalate, establish and maintain staff and young peoples’ safety.
May be required to assume responsibilities or duties within the agency not specifically delineated in this job description for short periods of time or on an infrequent basis.
Commitment to YouthCare’s initiative to build cultural proficiency across the agency. Acceptance of a variety of lifestyles, behaviors, and cultural and spiritual practices.
PHYSICAL REQUIREMENTS:
Ability to perform range of physical motions, exerting up to 50 pounds. Lifting and carrying up to 50 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; running for brief periods of time; and go up and down stairs.
BENEFITS: YouthCare provides a competitive benefits package to full time employees including medical, dental, vision, long-term disability, short-term disability, life insurance, 401(k), vacation, paid holidays, and sick leave after successful completion of the 90-day Introductory Period.
EQUAL OPPORTUNITY EMPLOYMENT: YouthCare is an equal opportunity employer. Employment decisions are based on merit and business needs and YouthCare is committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, regardless of actual or perceived sex; race; color; religious creed; national origin; ancestry; age; marital status; pregnancy; nursing parent status; physical, mental or sensory disability; medical condition; genetic information; sexual orientation; gender (including gender identity or expression); military or veteran status; or any other basis protected by federal, state and/or local laws. People of Color and Members of the LGBTQ community are strongly encouraged to apply.
WORK SCHEDULE: This position is full time regular and non-exempt. Typical work schedule is Tuesday through Saturday. Work hours will vary and requires the ability and willingness to work evenings, weekends, and holidays when needed. Applicants who are fluent in Spanish will receive an additional $2.00 per hour language differential.
AT YOUTHCARE: YouthCare envisions a community where no young person experiences homelessness, all young people have the opportunity to thrive, and the systems that oppress them are dismantled. YouthCare serves young people of many racial and ethnic backgrounds, abilities, sexual orientations, gender identities, and religious beliefs, and we seek a workforce that reflects that diversity.
ABOUT YOUTHCARE: YouthCare works to end youth homelessness and to ensure that young people are valued for who they are and empowered to achieve their potential. Founded in 1974, YouthCare was one of the first programs to serve runaway and homeless youth on the West Coast. The goal was to help young people find safety today and build a future for tomorrow. Over four decades, we’ve defined best practices and developed programs that are a national standard for excellence. Using a youth-centered approach, we ensure that young people experiencing homelessness ages 12-24 have the hope, skills, and confidence to gain long-term stability.
COVID vaccinations are mandated at YouthCare. Employees will be required to submit proof of vaccination or have an approved request for medical or religious exemption an an approved accommodation at time of On-Boarding. Please Note: Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
NON-MANAGEMENT EMPLOYEES ARE REPRESENTED BY THE OFFICE AND PROFESSIONAL EMPLOYEES’ INTERNATIONAL UNION (OPEIU) Local 8.
ABOUT CASA DE LOS AMIGOS: This program has 2 locations and 20 beds, serving clients ages 12-17, who have been placed in the program by the Office of Refugee Resettlement Department of Unaccompanied Children's Services (ORR / DUCS). All the clients are unaccompanied minors, primarily from Central America, who have recently migrated to the United States. The goal of the program is safe and timely reunification with family in the U.S.
POSITION SUMMARY: Under the supervision of the Case Management Supervisor, the Bilingual Case Manager is responsible for the day-to-day case management and family reunification services for youth placed in the Casa Program under the Office of Refugee Resettlement (ORR) and in accordance with all ORR policies and procedures. Duties include all intake and exit paperwork, case planning, crisis intervention, transportation, providing or obtaining translation services, ensuring clients meet all immigration related court appointments and requirements, and assisting in the safe and timely release of each client. This position requires shift responsibilities, a high degree of flexibility in responding to emergent needs of young people in crisis, and good organizational and documentation skills.
ESSENTIAL RESPONSIBILITIES:
Carry a small case load of up to 6 active clients (may be more during staffing shortages).
Provide assistance to Case Management Supervisor, Case Manager, and two mental health therapists (filing and other administrative tasks).
Provide assistance to medical coordinator for transportation to appointments and medical data-entry.
Track client entries and exits, and other client information in Excel and other applicable case management databases.
Review and close case files. Ensure quality in files and organization in file room. Coordinate and follow-up with team members for any missing documentation.
Ensure current case files have all required case management documentation and assist in filing of paperwork.
Remain up to date on ORR policy and procedures and implement case management changes within provided timeframe and as needed.
Assess assigned client’s need for services and develop and document service plans that best meet the client request while respecting both ORR and DHS regulations and as clinically appropriate.
Complete, maintain, and submit all documentation in a timely manner, including client intake and exit paperwork; assessments and service plans; child trafficking screenings and home study referrals; case notes; family reunification packet and sponsor background checks; changes of address.
Maintain timely and accurate data entry in the UC Portal and YouthCare databases.
Educate sponsors and clients on immigrant rights and restrictions, child welfare rights, ORR sponsor care agreement and ORR/DHS requirements and expectations post-release.
Collaborate with community partners such as KIND and consulates to ensure services are provided in a timely manner.
Review caseload weekly with Assistant Director, 3rd Party GDIT, Federal Field Specialist and Mental Health Therapist. Attend and participate in quarterly Stakeholder’s meetings.
Escort clients of 12 and 13 years old to their reunification destinations as needed. Potential to stay overnight at agency expense if necessary due to flight schedules.
Participate in regular staff training on updated ORR policies and procedures, program requirements, immigrant and refugee issues, as needed. Attend applicable staff meetings.
Participate in file audits of all ORR young people in care quarterly to ensure proper documentation is being completed.
Must be flexible and be able to cover the floor as needed. These duties include, but are not limited to, providing direct supervision of youth and associated tasks such as providing emotional support, cooking meals, facilitating transportation, participating in chores, and completing required documentation/data entry.
Attend a minimum of 40 hours of in-service or equivalent trainings per year; including all YouthCare and ORR required trainings.
This job description is not intended to cover every aspect of your job at YouthCare. We are a team that works together to meet the needs of our clients and every member of the team is expected to pitch in and help even beyond the specific responsibilities listed in this description.
QUALIFICATIONS –
MINIMUM REQUIREMENTS:
High proficiency in speaking, reading, and writing in both Spanish and English languages.
Have one year of experience working directly with children. Two years of social services education may be substituted for the required experience.
Understanding of issues affecting young people experiencing homelessness and population resources.
High School Diploma or GED.
Experience and credentials must comply with program contractual requirements, including but not limited to the Washington State Department of Children, Youth, and Families (DCYF) background clearance process and must be at least 21 years of age. DCYF Clearance must be maintained for entirety of employment when working with under-18 clients
PREFERRED REQUIREMENTS:
1 or more years of experience working with young people experiencing homelessness at risk or immigrant young people highly preferred.
BA in Psychology, Social Service or related field and one year experience, or three years comparable experience.
CONDITIONS OF EMPLOYMENT:
Must be able to provide I-9 supporting documentation for employment.
Ability to provide a negative TB Test (results must be within one-year of hire date).
DCYF Clearance must be maintained for entirety of employment when working with under-18 clients.
Employees who drive YouthCare vehicles as a requirement for their position , must be at least 21 years of old, possess a valid Washington State Driver’s License, meet minimum safe driver criteria established by the agency and our insurance company which includes completion of Defensive Driving and 15-passenger Van trainings. Drivers under the age of 25 must have been licensed for at least 3-years and those operating vehicles with a capacity of 15 or more passengers must be at least 25 years old.
Ability to obtain a current Food Handler’s Card
Successful completion of pre-service trainings as required by contracting agencies. Trainings such as CPR & First Aid (Adult/Child), Bloodborne Pathogens, and Behavior Management.
Computer software skills including Windows, Microsoft outlook, Microsoft Word and Excel.
Ability to adhere to the program’s Code of Conduct for the Prevention of Sexual Abuse, Ethics, and Boundaries.
Initiative, creativity, reliability, flexibility, thoroughness.
Strong verbal and written communication skills with good quality spelling, grammar and punctuation in both English and Spanish.
High integrity when dealing with a broad array of cultures and restricted and/or confidential information.
Ability to deal therapeutically with behavioral and emotional problems presented by young people and understanding of emotionally, physically and sexually abused young people.
Ability to coordinate overall program functioning.
Ability to accurately maintain and produce files, records, logs and reports.
Ability to maintain professional boundaries with clients while building trust and respect.
Ability and willingness to stay awake and alert during overnight shifts.
Ability to verbally and physically respond to an aggressive person in ways that de-escalate, establish and maintain staff and young peoples’ safety.
May be required to assume responsibilities or duties within the agency not specifically delineated in this job description for short periods of time or on an infrequent basis.
Commitment to YouthCare’s initiative to build cultural proficiency across the agency. Acceptance of a variety of lifestyles, behaviors, and cultural and spiritual practices.
PHYSICAL REQUIREMENTS:
Ability to perform range of physical motions, exerting up to 50 pounds. Lifting and carrying up to 50 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; running for brief periods of time; and go up and down stairs.
BENEFITS: YouthCare provides a competitive benefits package to full time employees including medical, dental, vision, long-term disability, short-term disability, life insurance, 401(k), vacation, paid holidays, and sick leave after successful completion of the 90-day Introductory Period.
EQUAL OPPORTUNITY EMPLOYMENT: YouthCare is an equal opportunity employer. Employment decisions are based on merit and business needs and YouthCare is committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, regardless of actual or perceived sex; race; color; religious creed; national origin; ancestry; age; marital status; pregnancy; nursing parent status; physical, mental or sensory disability; medical condition; genetic information; sexual orientation; gender (including gender identity or expression); military or veteran status; or any other basis protected by federal, state and/or local laws. People of Color and Members of the LGBTQ community are strongly encouraged to apply.
Feb 03, 2023
Full time
WORK SCHEDULE: This position is full time regular and non-exempt. Typical work schedule is Tuesday through Saturday. Work hours will vary and requires the ability and willingness to work evenings, weekends, and holidays when needed. Applicants who are fluent in Spanish will receive an additional $2.00 per hour language differential.
AT YOUTHCARE: YouthCare envisions a community where no young person experiences homelessness, all young people have the opportunity to thrive, and the systems that oppress them are dismantled. YouthCare serves young people of many racial and ethnic backgrounds, abilities, sexual orientations, gender identities, and religious beliefs, and we seek a workforce that reflects that diversity.
ABOUT YOUTHCARE: YouthCare works to end youth homelessness and to ensure that young people are valued for who they are and empowered to achieve their potential. Founded in 1974, YouthCare was one of the first programs to serve runaway and homeless youth on the West Coast. The goal was to help young people find safety today and build a future for tomorrow. Over four decades, we’ve defined best practices and developed programs that are a national standard for excellence. Using a youth-centered approach, we ensure that young people experiencing homelessness ages 12-24 have the hope, skills, and confidence to gain long-term stability.
COVID vaccinations are mandated at YouthCare. Employees will be required to submit proof of vaccination or have an approved request for medical or religious exemption an an approved accommodation at time of On-Boarding. Please Note: Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
NON-MANAGEMENT EMPLOYEES ARE REPRESENTED BY THE OFFICE AND PROFESSIONAL EMPLOYEES’ INTERNATIONAL UNION (OPEIU) Local 8.
ABOUT CASA DE LOS AMIGOS: This program has 2 locations and 20 beds, serving clients ages 12-17, who have been placed in the program by the Office of Refugee Resettlement Department of Unaccompanied Children's Services (ORR / DUCS). All the clients are unaccompanied minors, primarily from Central America, who have recently migrated to the United States. The goal of the program is safe and timely reunification with family in the U.S.
POSITION SUMMARY: Under the supervision of the Case Management Supervisor, the Bilingual Case Manager is responsible for the day-to-day case management and family reunification services for youth placed in the Casa Program under the Office of Refugee Resettlement (ORR) and in accordance with all ORR policies and procedures. Duties include all intake and exit paperwork, case planning, crisis intervention, transportation, providing or obtaining translation services, ensuring clients meet all immigration related court appointments and requirements, and assisting in the safe and timely release of each client. This position requires shift responsibilities, a high degree of flexibility in responding to emergent needs of young people in crisis, and good organizational and documentation skills.
ESSENTIAL RESPONSIBILITIES:
Carry a small case load of up to 6 active clients (may be more during staffing shortages).
Provide assistance to Case Management Supervisor, Case Manager, and two mental health therapists (filing and other administrative tasks).
Provide assistance to medical coordinator for transportation to appointments and medical data-entry.
Track client entries and exits, and other client information in Excel and other applicable case management databases.
Review and close case files. Ensure quality in files and organization in file room. Coordinate and follow-up with team members for any missing documentation.
Ensure current case files have all required case management documentation and assist in filing of paperwork.
Remain up to date on ORR policy and procedures and implement case management changes within provided timeframe and as needed.
Assess assigned client’s need for services and develop and document service plans that best meet the client request while respecting both ORR and DHS regulations and as clinically appropriate.
Complete, maintain, and submit all documentation in a timely manner, including client intake and exit paperwork; assessments and service plans; child trafficking screenings and home study referrals; case notes; family reunification packet and sponsor background checks; changes of address.
Maintain timely and accurate data entry in the UC Portal and YouthCare databases.
Educate sponsors and clients on immigrant rights and restrictions, child welfare rights, ORR sponsor care agreement and ORR/DHS requirements and expectations post-release.
Collaborate with community partners such as KIND and consulates to ensure services are provided in a timely manner.
Review caseload weekly with Assistant Director, 3rd Party GDIT, Federal Field Specialist and Mental Health Therapist. Attend and participate in quarterly Stakeholder’s meetings.
Escort clients of 12 and 13 years old to their reunification destinations as needed. Potential to stay overnight at agency expense if necessary due to flight schedules.
Participate in regular staff training on updated ORR policies and procedures, program requirements, immigrant and refugee issues, as needed. Attend applicable staff meetings.
Participate in file audits of all ORR young people in care quarterly to ensure proper documentation is being completed.
Must be flexible and be able to cover the floor as needed. These duties include, but are not limited to, providing direct supervision of youth and associated tasks such as providing emotional support, cooking meals, facilitating transportation, participating in chores, and completing required documentation/data entry.
Attend a minimum of 40 hours of in-service or equivalent trainings per year; including all YouthCare and ORR required trainings.
This job description is not intended to cover every aspect of your job at YouthCare. We are a team that works together to meet the needs of our clients and every member of the team is expected to pitch in and help even beyond the specific responsibilities listed in this description.
QUALIFICATIONS –
MINIMUM REQUIREMENTS:
High proficiency in speaking, reading, and writing in both Spanish and English languages.
Have one year of experience working directly with children. Two years of social services education may be substituted for the required experience.
Understanding of issues affecting young people experiencing homelessness and population resources.
High School Diploma or GED.
Experience and credentials must comply with program contractual requirements, including but not limited to the Washington State Department of Children, Youth, and Families (DCYF) background clearance process and must be at least 21 years of age. DCYF Clearance must be maintained for entirety of employment when working with under-18 clients
PREFERRED REQUIREMENTS:
1 or more years of experience working with young people experiencing homelessness at risk or immigrant young people highly preferred.
BA in Psychology, Social Service or related field and one year experience, or three years comparable experience.
CONDITIONS OF EMPLOYMENT:
Must be able to provide I-9 supporting documentation for employment.
Ability to provide a negative TB Test (results must be within one-year of hire date).
DCYF Clearance must be maintained for entirety of employment when working with under-18 clients.
Employees who drive YouthCare vehicles as a requirement for their position , must be at least 21 years of old, possess a valid Washington State Driver’s License, meet minimum safe driver criteria established by the agency and our insurance company which includes completion of Defensive Driving and 15-passenger Van trainings. Drivers under the age of 25 must have been licensed for at least 3-years and those operating vehicles with a capacity of 15 or more passengers must be at least 25 years old.
Ability to obtain a current Food Handler’s Card
Successful completion of pre-service trainings as required by contracting agencies. Trainings such as CPR & First Aid (Adult/Child), Bloodborne Pathogens, and Behavior Management.
Computer software skills including Windows, Microsoft outlook, Microsoft Word and Excel.
Ability to adhere to the program’s Code of Conduct for the Prevention of Sexual Abuse, Ethics, and Boundaries.
Initiative, creativity, reliability, flexibility, thoroughness.
Strong verbal and written communication skills with good quality spelling, grammar and punctuation in both English and Spanish.
High integrity when dealing with a broad array of cultures and restricted and/or confidential information.
Ability to deal therapeutically with behavioral and emotional problems presented by young people and understanding of emotionally, physically and sexually abused young people.
Ability to coordinate overall program functioning.
Ability to accurately maintain and produce files, records, logs and reports.
Ability to maintain professional boundaries with clients while building trust and respect.
Ability and willingness to stay awake and alert during overnight shifts.
Ability to verbally and physically respond to an aggressive person in ways that de-escalate, establish and maintain staff and young peoples’ safety.
May be required to assume responsibilities or duties within the agency not specifically delineated in this job description for short periods of time or on an infrequent basis.
Commitment to YouthCare’s initiative to build cultural proficiency across the agency. Acceptance of a variety of lifestyles, behaviors, and cultural and spiritual practices.
PHYSICAL REQUIREMENTS:
Ability to perform range of physical motions, exerting up to 50 pounds. Lifting and carrying up to 50 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; running for brief periods of time; and go up and down stairs.
BENEFITS: YouthCare provides a competitive benefits package to full time employees including medical, dental, vision, long-term disability, short-term disability, life insurance, 401(k), vacation, paid holidays, and sick leave after successful completion of the 90-day Introductory Period.
EQUAL OPPORTUNITY EMPLOYMENT: YouthCare is an equal opportunity employer. Employment decisions are based on merit and business needs and YouthCare is committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, regardless of actual or perceived sex; race; color; religious creed; national origin; ancestry; age; marital status; pregnancy; nursing parent status; physical, mental or sensory disability; medical condition; genetic information; sexual orientation; gender (including gender identity or expression); military or veteran status; or any other basis protected by federal, state and/or local laws. People of Color and Members of the LGBTQ community are strongly encouraged to apply.