League of Conservation Voters
Flexible (the employee may decide whether to work remotely and/or from an LCV office).
Title: Racial Justice and Equity Coordinator (Diversity, Equity, Inclusion and Justice) Department: Executive Office Status: Non-Exempt Reports to: Chief Officer for Racial Justice and Equity Positions Reporting to this Position: None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office). Travel Requirements: Up to 10% Union Position: Yes Job Classification Level: B Salary Range (depending on experience) : $62,679 – $77,679
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country. LCV staff are mission-driven, motivated and strive to lead with our values of accountability, anti-racism, community, innovation, learning and sustainability.
LCV is hiring a Racial Justice and Equity (RJE) Coordinator (Diversity, Equity, Inclusion, and Justice) who will be responsible for supporting the scheduling and execution of organization-wide learning opportunities, including trainings and workshops, that focus on helping guide organizational change through fostering a culture that centers racial justice and equity in how we work together to create a healthier, more sustainable climate, environment and democracy.
The RJE Coordinator will collaborate with and help support the Chief Officer for Racial Justice and Equity (CORJE) in this work through providing administrative support, assisting with management of priorities, and providing thought partnership to the CORJE. The ideal candidate is creative, self-driven, well-organized, committed to centering racial justice and equity in our work,and able to work collaboratively on project deliverables, with the ability to manage confidential information.
Responsibilities:
Help contribute to and track the organization’s progress in its RJE work.
Help contribute to LCV and LCVEF’s’s broader progress towards becoming just and equitable organizations through cultivating a culture that embodies our values.
Lead one special RJE project annually whose goal contributes to staff learning around RJE, developing a more robust infrastructure of resources around RJE or furthers our organizational values in some way.
Maintain LCV’s internal Racial Justice and Equity Library.
Maintain the Racial Justice and Equity drive for document management and organization, including all contracts, check requests and invoices, and reports.
Provide logistical support for virtual and in-person meetings and lead note-taking and disseminating follow-up in several regularly occurring meetings.
Contribute to organizational efforts to infuse racial justice and equity into all aspects of our work through leading and supporting interdepartmental meetings, team building efforts and communications.
Travel up to 10% of the time for staff and select departmental retreats, meetings, conferences and professional development opportunities, as needed.
Help track RJE budget for LCV and related entities by processing all incoming invoices and working with the CORJE and Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Work with CORJE to plan and schedule racial justice and equity trainings for all staff.
Collaborate with CORJE to craft and finalize organization-wide documents – including evaluation reports, guidance, and policies – designed to further LCV’s RJE values and goals.
Work with CORJE to support the staff RJE Working Group in monitoring its progress towards meeting annual goals.
Coordinating LCV’s Fun, Learning, Educational, and Growth Opportunities (FLEGO) League efforts to provide organizational-wide programming focused primarily on celebrating and learning about Heritage Months throughout the year.
Offer research support to CORJE for special projects, including creating and maintaining a RJE Resource Library and RJE Curriculum for LCV and our state partners.
Support the creation and tracking of contracts with consultants and other vendors, as needed.
Qualifications:
Work Experience: Required – At least 2 years of experience in administrative support for a team. Preferred – Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign.
Skills: Required – Demonstrated ability to recognize, analyze and address the implications of structural and institutional inequity, and interpersonal power dynamics in organizations. Excellent written and oral communications skills, including planning and facilitating meetings. Outstanding administrative skills, including attention to detail and the ability to track multiple deliverables with overlapping deadlines in a high-performing environment. Demonstrated ability to develop collaborative, productive, and respectful relationships with staff across different departments. Proficient in word processing, spreadsheets and databases, and experience with Zoom and Google Suite.
Cultural Competence: Demonstrated awareness of one’s own cultural identity and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems. Must share a commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Racial Justice and Equity Coordinator” in the subject line by May 5, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Apr 18, 2024
Full time
Title: Racial Justice and Equity Coordinator (Diversity, Equity, Inclusion and Justice) Department: Executive Office Status: Non-Exempt Reports to: Chief Officer for Racial Justice and Equity Positions Reporting to this Position: None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office). Travel Requirements: Up to 10% Union Position: Yes Job Classification Level: B Salary Range (depending on experience) : $62,679 – $77,679
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country. LCV staff are mission-driven, motivated and strive to lead with our values of accountability, anti-racism, community, innovation, learning and sustainability.
LCV is hiring a Racial Justice and Equity (RJE) Coordinator (Diversity, Equity, Inclusion, and Justice) who will be responsible for supporting the scheduling and execution of organization-wide learning opportunities, including trainings and workshops, that focus on helping guide organizational change through fostering a culture that centers racial justice and equity in how we work together to create a healthier, more sustainable climate, environment and democracy.
The RJE Coordinator will collaborate with and help support the Chief Officer for Racial Justice and Equity (CORJE) in this work through providing administrative support, assisting with management of priorities, and providing thought partnership to the CORJE. The ideal candidate is creative, self-driven, well-organized, committed to centering racial justice and equity in our work,and able to work collaboratively on project deliverables, with the ability to manage confidential information.
Responsibilities:
Help contribute to and track the organization’s progress in its RJE work.
Help contribute to LCV and LCVEF’s’s broader progress towards becoming just and equitable organizations through cultivating a culture that embodies our values.
Lead one special RJE project annually whose goal contributes to staff learning around RJE, developing a more robust infrastructure of resources around RJE or furthers our organizational values in some way.
Maintain LCV’s internal Racial Justice and Equity Library.
Maintain the Racial Justice and Equity drive for document management and organization, including all contracts, check requests and invoices, and reports.
Provide logistical support for virtual and in-person meetings and lead note-taking and disseminating follow-up in several regularly occurring meetings.
Contribute to organizational efforts to infuse racial justice and equity into all aspects of our work through leading and supporting interdepartmental meetings, team building efforts and communications.
Travel up to 10% of the time for staff and select departmental retreats, meetings, conferences and professional development opportunities, as needed.
Help track RJE budget for LCV and related entities by processing all incoming invoices and working with the CORJE and Finance team to reconcile expenses on a quarterly basis to ensure accurate coding.
Work with CORJE to plan and schedule racial justice and equity trainings for all staff.
Collaborate with CORJE to craft and finalize organization-wide documents – including evaluation reports, guidance, and policies – designed to further LCV’s RJE values and goals.
Work with CORJE to support the staff RJE Working Group in monitoring its progress towards meeting annual goals.
Coordinating LCV’s Fun, Learning, Educational, and Growth Opportunities (FLEGO) League efforts to provide organizational-wide programming focused primarily on celebrating and learning about Heritage Months throughout the year.
Offer research support to CORJE for special projects, including creating and maintaining a RJE Resource Library and RJE Curriculum for LCV and our state partners.
Support the creation and tracking of contracts with consultants and other vendors, as needed.
Qualifications:
Work Experience: Required – At least 2 years of experience in administrative support for a team. Preferred – Experience working directly for someone in senior leadership in an organization; experience doing so in a non-profit, political organization or campaign.
Skills: Required – Demonstrated ability to recognize, analyze and address the implications of structural and institutional inequity, and interpersonal power dynamics in organizations. Excellent written and oral communications skills, including planning and facilitating meetings. Outstanding administrative skills, including attention to detail and the ability to track multiple deliverables with overlapping deadlines in a high-performing environment. Demonstrated ability to develop collaborative, productive, and respectful relationships with staff across different departments. Proficient in word processing, spreadsheets and databases, and experience with Zoom and Google Suite.
Cultural Competence: Demonstrated awareness of one’s own cultural identity and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems. Must share a commitment to advancing racial justice and equity and ensuring an inclusive organizational culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply : Send cover letter and resume to hr@lcv.org with “Racial Justice and Equity Coordinator” in the subject line by May 5, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
The College of Charleston
Charleston, South Carolina
Budget Director & Assistant to the Dean
Posting Details
POSTING INFORMATION
Internal Title
Budget Director & Assistant to the Dean
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
School of Business
Job Purpose
Serves dual roles as Assistant to the Dean of the School of Business and Director of Budgeting. Directs and coordinates financial planning and resource allocation for the School’s various operating budgets (approximately 100+). Assists the Dean in routine tasks and other projects as needed.
Minimum Requirements
Bachelor’s degree and five years of professional experience in office, business &/or fiscal management. Preferred experience in an academic setting. Accounting experience required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess business management skills involving complex budget planning/maintenance, procurement processes, and inventory control. Ability to communicate effectively both orally and in writing is critical. Requires excellent organizational, analytical and planning skills to perform well with a highly diverse workload. Must be able to handle stressful situations smoothly. Significant knowledge of office technology (Microsoft Office Suite) and procedures is necessary. Must be able to supervise and train employees and students. Knowledge in federal & state regulations, including FERPA is preferred.
Additional Comments Regarding Position
Requires walking, standing, &/or sitting for extended periods of time. Must be able to travel about campus by foot for events, material distribution, etc.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341-$64,885
Posting Date
04/12/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024057
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15312
Job Duties
Job Duties
Activity
Manages all fiduciary functions for the School of Business (SB) and Dean’s Office. Develops, maintains, and reconciles numerous state and foundation budgets (approximately 18 mil total). Drafts budget and related financial proposals as needed; acts as a liaison for Business Affairs and other offices for reconciling and trouble-shooting financial issues. Approves routine expenditures and advises the Dean regarding major expenditures and the disbursal of funds within the budgets. Oversees purchase card accounts and travel expenses. Develops and designs monthly accountant-level financial statements and reports for the Dean. Develops budget projections and recommendations based on current needs and expenditures, funding trends, and comparative analysis of prior years’ spending. Regularly meets with department chairs and their administrative assistants to provide training sessions dealing with the implementation of various types of budget administration and other related issues.
Essential or Marginal
Essential
Percent of Time
40
Activity
Provides comprehensive administrative support to the Dean and coordinates the flow of communication and information within the Dean’s Office, including prioritizing and referring issues to Associate Deans, senior administrators, and others as appropriate. Brings items that need the Dean’s immediate attention to the forefront. Composes routine School correspondence for Dean’s approval. Follows up on status, complaints, and requests for information. Works with community and advisory partners at the discretion of the Dean to include meeting coordination, notetaking, event planning, and other tasks. Plans and organizes key processes, research, and complex projects for the School of Business and Dean’s office and ensures efficient and effective completion of these activities.
Essential or Marginal
Essential
Percent of Time
40
Activity
Hires, trains, supervises and evaluates Administrative Specialist and temporary staff. Delegates and oversees administrative activities throughout the School.
Essential or Marginal
Essential
Percent of Time
10
Activity
Coordinates the SB efforts to maintain accreditation from the Association of Advance Collegiate School of Business ( AACSB ) International. Works with departments to gather required academic data and strategic information for the AACSB International; produces and submits quarterly and annual reports.
Essential or Marginal
Essential
Percent of Time
5
Activity
Formulates, communicates, and evaluates administrative policies and procedures, ensuring the School of Business is in compliance with federal, state and institutional regulations. Assists the Dean and Chairs in planning, coordinating, implementing and assessing School procedures and processes, including advising, course/classroom scheduling, pre-registration and scholarships. Acts as Dean’s liaison with administrative offices, academic departments/schools, committees, students, corporate executives, alumni and donors. Collects and organizes documents for dean’s office faculty records/files.
Essential or Marginal
Essential
Percent of Time
5
Apr 12, 2024
Full time
Budget Director & Assistant to the Dean
Posting Details
POSTING INFORMATION
Internal Title
Budget Director & Assistant to the Dean
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
School of Business
Job Purpose
Serves dual roles as Assistant to the Dean of the School of Business and Director of Budgeting. Directs and coordinates financial planning and resource allocation for the School’s various operating budgets (approximately 100+). Assists the Dean in routine tasks and other projects as needed.
Minimum Requirements
Bachelor’s degree and five years of professional experience in office, business &/or fiscal management. Preferred experience in an academic setting. Accounting experience required. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess business management skills involving complex budget planning/maintenance, procurement processes, and inventory control. Ability to communicate effectively both orally and in writing is critical. Requires excellent organizational, analytical and planning skills to perform well with a highly diverse workload. Must be able to handle stressful situations smoothly. Significant knowledge of office technology (Microsoft Office Suite) and procedures is necessary. Must be able to supervise and train employees and students. Knowledge in federal & state regulations, including FERPA is preferred.
Additional Comments Regarding Position
Requires walking, standing, &/or sitting for extended periods of time. Must be able to travel about campus by foot for events, material distribution, etc.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341-$64,885
Posting Date
04/12/2024
Closing Date
04/29/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024057
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15312
Job Duties
Job Duties
Activity
Manages all fiduciary functions for the School of Business (SB) and Dean’s Office. Develops, maintains, and reconciles numerous state and foundation budgets (approximately 18 mil total). Drafts budget and related financial proposals as needed; acts as a liaison for Business Affairs and other offices for reconciling and trouble-shooting financial issues. Approves routine expenditures and advises the Dean regarding major expenditures and the disbursal of funds within the budgets. Oversees purchase card accounts and travel expenses. Develops and designs monthly accountant-level financial statements and reports for the Dean. Develops budget projections and recommendations based on current needs and expenditures, funding trends, and comparative analysis of prior years’ spending. Regularly meets with department chairs and their administrative assistants to provide training sessions dealing with the implementation of various types of budget administration and other related issues.
Essential or Marginal
Essential
Percent of Time
40
Activity
Provides comprehensive administrative support to the Dean and coordinates the flow of communication and information within the Dean’s Office, including prioritizing and referring issues to Associate Deans, senior administrators, and others as appropriate. Brings items that need the Dean’s immediate attention to the forefront. Composes routine School correspondence for Dean’s approval. Follows up on status, complaints, and requests for information. Works with community and advisory partners at the discretion of the Dean to include meeting coordination, notetaking, event planning, and other tasks. Plans and organizes key processes, research, and complex projects for the School of Business and Dean’s office and ensures efficient and effective completion of these activities.
Essential or Marginal
Essential
Percent of Time
40
Activity
Hires, trains, supervises and evaluates Administrative Specialist and temporary staff. Delegates and oversees administrative activities throughout the School.
Essential or Marginal
Essential
Percent of Time
10
Activity
Coordinates the SB efforts to maintain accreditation from the Association of Advance Collegiate School of Business ( AACSB ) International. Works with departments to gather required academic data and strategic information for the AACSB International; produces and submits quarterly and annual reports.
Essential or Marginal
Essential
Percent of Time
5
Activity
Formulates, communicates, and evaluates administrative policies and procedures, ensuring the School of Business is in compliance with federal, state and institutional regulations. Assists the Dean and Chairs in planning, coordinating, implementing and assessing School procedures and processes, including advising, course/classroom scheduling, pre-registration and scholarships. Acts as Dean’s liaison with administrative offices, academic departments/schools, committees, students, corporate executives, alumni and donors. Collects and organizes documents for dean’s office faculty records/files.
Essential or Marginal
Essential
Percent of Time
5
The College of Charleston
Charleston, South Carolina
Campus Housing Assistant
Posting Details
POSTING INFORMATION
Internal Title
Campus Housing Assistant
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
4
Department
Campus Services - Admin
Job Purpose
Contributes to the creation of a positive on campus residential experience by functioning as a front-line customer service professional for Campus Housing. Performs a diverse range of administrative duties with a high level of independence and accountability using multiple enterprise systems. Assists with the coordination of the student housing and assignment processes according to institutional and departmental policies and procedures. Coordinates the move-in/out appointment and the room condition reporting processes in StarRez and assists in managing the room change and contract cancellation request process.
Minimum Requirements
High School diploma and a minimum of two years directly related customer service and administrative experience. Bachelor’s degree preferred and may be substituted for related work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply. Experience with college/university customer service is preferred. Must be proficient working with Microsoft Office Suite software. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Exceptional customer service skills and ability to manage multiple tasks in a fast-paced environment. Must be well organized, personable and detail-oriented. Excellent verbal and written communication skills. Knowledge of (StarRez) campus housing and meal plan system, (AiM) facilities management system, or Let’s Talk (customer engagement) system a plus. Excellent interpersonal skills; ability to effectively manage and facilitate work with diverse individuals and organizations; ability to establish and maintain collaborative working relationships with both internal and external colleagues. Ability to work both independently and as part of a professional decision-making team. Ability to make decisions and resolve problems. Ability to understand, interpret and explain policies and procedures in an engaging manner. Ability to maintain a courteous demeanor under stressful circumstances. Ability to learn, master and adapt quickly to new technology and software. Familiarity with FERPA a plus.
Additional Comments Regarding Position
This position may be required to work a flexible schedule, with occasional evening and weekend hours. Must be able to navigate an urban campus and historic buildings that do not have elevators and lift 25 pounds.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
$36,535 - $40,500*
Posting Date
04/08/2024
Closing Date
04/18/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024054
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15288
Job Duties
Job Duties
Activity
Serves as initial contact and provides front-line service in person, over the phone, via email and within the customer engagement system. Responds quickly and expediently to all customer service requests in order of priority and resolves problems and complaints quickly and appropriately. Follows up on complex issues until complete resolution is achieved. Maintains detailed records of customer transactions and interactions in Let’s Talk customer engagement software system and StarRez housing software system with a high level of professionalism, detail and accuracy. Develops and maintains a collaborative and supportive workplace for customers, partners, visitors and fellow team members. Adheres to departmental customer service standards to provide an engaging customer experience to exceed customer expectations. Utilizes multiple systems to provide accurate information and research problems. Maintains a thorough knowledge and understanding of policies and procedures, and effectively interprets, explains and enforces them. Safeguards confidential and protected information according to the Family, Education Rights and Privacy Act ( FERPA ). Monitors and responds to departmental email and voicemail, forwarding to appropriate staff in the office when necessary.
Essential or Marginal
Essential
Percent of Time
50
Activity
Effectively utilizes the StarRez housing system and assists with the housing application and waitlist processes including follow up with students who have not completed their applications or who are seeking on campus housing after the deadline. Maintains accurate up-to-date records. Coordinates the room change process including managing lists and contacting students. Coordinates temporary housing assignments as needed due to facility issues or students seeking emergency temporary housing. Coordinates the disability accommodations process including entering information into StarRez and following up with students as needed. Coordinates the housing application process for International Students including interfacing with International Education and providing information on outstanding applications.
Essential or Marginal
Essential
Percent of Time
35
Activity
Manages the set up and coordination of the room condition reporting process as well as the move-in/ out appointment process with in StarRez. Assists in the management of the contract cancellation request process including tracking and organizing requests and documentation. Collects and maintains greek life contacts for housed greek chapters as well as their certificates of liability insurance. Responsible for the management and organization of electronic files related to Campus Housing.
Essential or Marginal
Essential
Percent of Time
10
Activity
Participates in the department’s assessment and evaluation efforts by creating and providing timely and accurate information including historical trends and reports regarding housing related matters. Notifies management of opportunities and makes recommendations on process improvements. Performs other duties and special projects as assigned in support of institutional and divisional mission.
Essential or Marginal
Essential
Percent of Time
5
Apr 10, 2024
Full time
Campus Housing Assistant
Posting Details
POSTING INFORMATION
Internal Title
Campus Housing Assistant
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
4
Level
4
Department
Campus Services - Admin
Job Purpose
Contributes to the creation of a positive on campus residential experience by functioning as a front-line customer service professional for Campus Housing. Performs a diverse range of administrative duties with a high level of independence and accountability using multiple enterprise systems. Assists with the coordination of the student housing and assignment processes according to institutional and departmental policies and procedures. Coordinates the move-in/out appointment and the room condition reporting processes in StarRez and assists in managing the room change and contract cancellation request process.
Minimum Requirements
High School diploma and a minimum of two years directly related customer service and administrative experience. Bachelor’s degree preferred and may be substituted for related work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply. Experience with college/university customer service is preferred. Must be proficient working with Microsoft Office Suite software. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Exceptional customer service skills and ability to manage multiple tasks in a fast-paced environment. Must be well organized, personable and detail-oriented. Excellent verbal and written communication skills. Knowledge of (StarRez) campus housing and meal plan system, (AiM) facilities management system, or Let’s Talk (customer engagement) system a plus. Excellent interpersonal skills; ability to effectively manage and facilitate work with diverse individuals and organizations; ability to establish and maintain collaborative working relationships with both internal and external colleagues. Ability to work both independently and as part of a professional decision-making team. Ability to make decisions and resolve problems. Ability to understand, interpret and explain policies and procedures in an engaging manner. Ability to maintain a courteous demeanor under stressful circumstances. Ability to learn, master and adapt quickly to new technology and software. Familiarity with FERPA a plus.
Additional Comments Regarding Position
This position may be required to work a flexible schedule, with occasional evening and weekend hours. Must be able to navigate an urban campus and historic buildings that do not have elevators and lift 25 pounds.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background and credit check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
$36,535 - $40,500*
Posting Date
04/08/2024
Closing Date
04/18/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024054
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15288
Job Duties
Job Duties
Activity
Serves as initial contact and provides front-line service in person, over the phone, via email and within the customer engagement system. Responds quickly and expediently to all customer service requests in order of priority and resolves problems and complaints quickly and appropriately. Follows up on complex issues until complete resolution is achieved. Maintains detailed records of customer transactions and interactions in Let’s Talk customer engagement software system and StarRez housing software system with a high level of professionalism, detail and accuracy. Develops and maintains a collaborative and supportive workplace for customers, partners, visitors and fellow team members. Adheres to departmental customer service standards to provide an engaging customer experience to exceed customer expectations. Utilizes multiple systems to provide accurate information and research problems. Maintains a thorough knowledge and understanding of policies and procedures, and effectively interprets, explains and enforces them. Safeguards confidential and protected information according to the Family, Education Rights and Privacy Act ( FERPA ). Monitors and responds to departmental email and voicemail, forwarding to appropriate staff in the office when necessary.
Essential or Marginal
Essential
Percent of Time
50
Activity
Effectively utilizes the StarRez housing system and assists with the housing application and waitlist processes including follow up with students who have not completed their applications or who are seeking on campus housing after the deadline. Maintains accurate up-to-date records. Coordinates the room change process including managing lists and contacting students. Coordinates temporary housing assignments as needed due to facility issues or students seeking emergency temporary housing. Coordinates the disability accommodations process including entering information into StarRez and following up with students as needed. Coordinates the housing application process for International Students including interfacing with International Education and providing information on outstanding applications.
Essential or Marginal
Essential
Percent of Time
35
Activity
Manages the set up and coordination of the room condition reporting process as well as the move-in/ out appointment process with in StarRez. Assists in the management of the contract cancellation request process including tracking and organizing requests and documentation. Collects and maintains greek life contacts for housed greek chapters as well as their certificates of liability insurance. Responsible for the management and organization of electronic files related to Campus Housing.
Essential or Marginal
Essential
Percent of Time
10
Activity
Participates in the department’s assessment and evaluation efforts by creating and providing timely and accurate information including historical trends and reports regarding housing related matters. Notifies management of opportunities and makes recommendations on process improvements. Performs other duties and special projects as assigned in support of institutional and divisional mission.
Essential or Marginal
Essential
Percent of Time
5
League of Conservation Voters
Flexible (the employee may decide whether to work remotely and/or from an LCV office)
Title : Associate Manager of Prospect Research & Portfolio Management Department: Development Status : Exempt Reports To : Director of Prospect Research and Portfolio Management Positions Reporting To This Position : None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office) Travel Requirements: Up to 10% Union Position: Yes Job Classification Level C Salary Range (depending on experience): $70,360 – $85,360
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30+ state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Associate Manager (AM) of Prospect Research & Portfolio Management who will enhance our individual and institutional major gifts fundraising program. The AM is responsible for managing the portfolio review process, tracking and sharing progress towards development goals, preparing donor research summaries and briefings, and ensuring accuracy of database records. The ideal candidate is a thoughtful collaborator who is driven by data, pays close attention to detail while managing multiple projects, and uplifts LCV’s organizational values and commitment to racial justice and equity.
Responsibilities :
Manage a quarterly portfolio review process for the Major Gifts team, with input from the Director of Prospect Research and Portfolio Management (DPRPM). Collaborate with Major Gifts stakeholders to track and strategize around donor engagement, outreach, projections and money in, and meeting financial and visit goals.
Provide reports and visualizations to the team to show individual and overall portfolio landscapes and progress.
Manage, track, and execute portfolio clean up projects that result in portfolios which are aligned with team wide fundraising goals.
Use research tools to analyze individual wealth indicators, including gifts to others, salary, stock, real estate, and other assets, to determine overall financial capacity and interest in our work.
Produce coherent, well-written, thorough and accurate briefing documents summarizing research conclusions for LCV’s President, Executive staff, and the Major Gifts team prior to donor contact such as meetings and events.
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work, including our fundraising, data management and collection, and prospect research. Proactively identify ways to highlight the organization’s racial justice commitment to key internal stakeholders within the fundraising team.
Develop and maintain a familiarity with LCV’s existing top donors and prospective donors.
Manage updates to individual donor records, portfolios, and prospect assignments within the CRM database.
Work closely with the Development Data and Operations team to manage and execute the policies and procedures around prospect pipeline management and activity.
Participate in ongoing professional development activities to maintain and enhance skills and abilities and stay abreast of current prospect management trends and research techniques.
Travel up to 10% of the time for staff and department retreats, trainings, and conferences, as needed.
Perform other duties as assigned.
Qualifications:
Work Experience: Required – Must have at least 3 years of work experience in prospect research and portfolio management with a nonprofit or campaign. Strong experience with CRM software such as Salesforce, Raiser’s Edge, or DonorPerfect. Experience with online research tools such as LexisNexis, iWave, DonorSearch, ResearchPoint, FoundationSearch, or others. Familiarity with the basic tenets of fundraising. Experience working with Major Gift Officers and/or executive leaders. Preferred – CRM database administrator experience with a product, such as Salesforce. Experience with Salesforce reporting and/or advanced Excel including understanding of dependent formulas, pivot tables, and other complex spreadsheet functions. Experience with project management software such as Wrike or Asana. Experience working with projections, budgets, and forecasting. Project Management experience.
Skills: Required – Must have strong attention to detail and organization skills. The ability to take in information from multiple sources, evaluate it, and summarize its significance. Ability to initiate, prioritize, and follow through on plans. Proficiency in Excel. Must be able to be flexible in shifting priorities based on urgent needs, and possess the confidence to ask for help when needed. Ability to follow ethical standards and utilize discretion in dealing with sensitive and confidential information. Must be able to work in a fast-paced environment and successfully meet deadlines. Preferred – Ideal candidate has calculated curiosity and the discipline to find what they need, analyze it, and clearly communicate relevant conclusions. Ability to adapt to new online, project management, and information management tools. Strong writing skills.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply: Send cover letter and resume to hr@lcv.org with “Associate Manager of Prospect Research & Portfolio Management ” in the subject line by April 16, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Apr 03, 2024
Full time
Title : Associate Manager of Prospect Research & Portfolio Management Department: Development Status : Exempt Reports To : Director of Prospect Research and Portfolio Management Positions Reporting To This Position : None Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office) Travel Requirements: Up to 10% Union Position: Yes Job Classification Level C Salary Range (depending on experience): $70,360 – $85,360
General Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30+ state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring an Associate Manager (AM) of Prospect Research & Portfolio Management who will enhance our individual and institutional major gifts fundraising program. The AM is responsible for managing the portfolio review process, tracking and sharing progress towards development goals, preparing donor research summaries and briefings, and ensuring accuracy of database records. The ideal candidate is a thoughtful collaborator who is driven by data, pays close attention to detail while managing multiple projects, and uplifts LCV’s organizational values and commitment to racial justice and equity.
Responsibilities :
Manage a quarterly portfolio review process for the Major Gifts team, with input from the Director of Prospect Research and Portfolio Management (DPRPM). Collaborate with Major Gifts stakeholders to track and strategize around donor engagement, outreach, projections and money in, and meeting financial and visit goals.
Provide reports and visualizations to the team to show individual and overall portfolio landscapes and progress.
Manage, track, and execute portfolio clean up projects that result in portfolios which are aligned with team wide fundraising goals.
Use research tools to analyze individual wealth indicators, including gifts to others, salary, stock, real estate, and other assets, to determine overall financial capacity and interest in our work.
Produce coherent, well-written, thorough and accurate briefing documents summarizing research conclusions for LCV’s President, Executive staff, and the Major Gifts team prior to donor contact such as meetings and events.
Contribute to organizational and department efforts to infuse racial justice and equity into all aspects of our work, including our fundraising, data management and collection, and prospect research. Proactively identify ways to highlight the organization’s racial justice commitment to key internal stakeholders within the fundraising team.
Develop and maintain a familiarity with LCV’s existing top donors and prospective donors.
Manage updates to individual donor records, portfolios, and prospect assignments within the CRM database.
Work closely with the Development Data and Operations team to manage and execute the policies and procedures around prospect pipeline management and activity.
Participate in ongoing professional development activities to maintain and enhance skills and abilities and stay abreast of current prospect management trends and research techniques.
Travel up to 10% of the time for staff and department retreats, trainings, and conferences, as needed.
Perform other duties as assigned.
Qualifications:
Work Experience: Required – Must have at least 3 years of work experience in prospect research and portfolio management with a nonprofit or campaign. Strong experience with CRM software such as Salesforce, Raiser’s Edge, or DonorPerfect. Experience with online research tools such as LexisNexis, iWave, DonorSearch, ResearchPoint, FoundationSearch, or others. Familiarity with the basic tenets of fundraising. Experience working with Major Gift Officers and/or executive leaders. Preferred – CRM database administrator experience with a product, such as Salesforce. Experience with Salesforce reporting and/or advanced Excel including understanding of dependent formulas, pivot tables, and other complex spreadsheet functions. Experience with project management software such as Wrike or Asana. Experience working with projections, budgets, and forecasting. Project Management experience.
Skills: Required – Must have strong attention to detail and organization skills. The ability to take in information from multiple sources, evaluate it, and summarize its significance. Ability to initiate, prioritize, and follow through on plans. Proficiency in Excel. Must be able to be flexible in shifting priorities based on urgent needs, and possess the confidence to ask for help when needed. Ability to follow ethical standards and utilize discretion in dealing with sensitive and confidential information. Must be able to work in a fast-paced environment and successfully meet deadlines. Preferred – Ideal candidate has calculated curiosity and the discipline to find what they need, analyze it, and clearly communicate relevant conclusions. Ability to adapt to new online, project management, and information management tools. Strong writing skills.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply: Send cover letter and resume to hr@lcv.org with “Associate Manager of Prospect Research & Portfolio Management ” in the subject line by April 16, 2024 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
The College of Charleston
Charleston, South Carolina
Assistant Director of Office of Equal Opportunity Programs
Posting Details
POSTING INFORMATION
Internal Title
Assistant Director of Office of Equal Opportunity Programs
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
1
Department
Office of Equal Opportunity Programs
Job Purpose
Performs professional work related to institutional compliance with federal and state non-discrimination laws for the Office of Equal Opportunity Programs (“ EOP ”).
Minimum Requirements
Bachelor’s degree and relevant work experience. Candidates with relevant experience working in a higher education environment or who possess a juris doctorate degree are preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Strong analytical, communication, interpersonal, and excellent organizational skills, time management, and attention to detail is required. Must be able to work independently while keeping Director abreast of all pending matters. The ability to work within and as part of a collaborative team environment is essential. Excellent verbal and written communication skills, including the ability to synthesize information into cogent and logical reports. Must be able to function effectively under pressure, timely manage multiple projects and demonstrate discretion, integrity, sensitivity, and fairness. Must have the ability to initiate and implement administrative procedures and evaluate programs. Must be able to effectively communicate and collaborate with supervisor and other members of the campus, including EOP team. Must be able to meet deadlines and carry out complex oral and written instructions. Position requires work to be performed on-campus. Demonstrated knowledge of and ability to interpret federal and state non-discrimination laws and regulations, including Title VII , ADA , Title IX, Violence Against Women Act ( VAWA ), Pregnant Workers Fairness Act, and SaVE Act. Knowledge of the Clery Act and FERPA . Knowledge of the complexities surrounding sexual assault, sexual harassment and intimate partner violence, preferably in a college setting.
Strong knowledge, skill and experience with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook, and Teams). Experience with Banner, PeopleAdmin, and Maxient a plus.
Advanced professional understanding and experience working with sensitive and confidential information.
Additional Comments Regarding Position
May be required to work some early mornings and evening hours for occasional meetings or special events.
Special Instructions to Applicants
Applicants are required to submit a cover letter which details your interest in this position. Initial review of applications will begin on 3/01/24 and will continue until the position is filled. Applicants are required to provide reference contact information, at least two of which must be former or current supervisors. Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$45,530 - $60,000
Posting Date
02/08/2024
Closing Date
04/01/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024017
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/14984
Job Duties
Job Duties
Activity
Conducts complex assignments and investigations related to matters brought to the Office of Equal Opportunity Programs ( EOP ). Provides direction and guidance to members of the campus community who report concerns or have questions about EOP policies or services, including conducting options and resources meetings. Responsible for conducting research and presenting summarized findings clearly and logically. Makes recommendations and provides solid draft documents to the Director of EOP regarding assigned projects. Responsible for creating and maintaining confidential files. Responsible for serving as an investigator for EOP matters, including sexual misconduct. May assist with employee relations concerns, as needed.
Essential or Marginal
Essential
Percent of Time
45
Activity
Manages the review and approval process for assessing personnel transactions such as requests to post positions, interview requests, and hiring proposals. Provides Director of EOP and Associate Vice President of Human Resources and Employee Success with assessment and recommendations regarding compliance with AA/ EEO rules, regulations, procedures and objectives. Manages all EEO reporting processes. Develops and provides guidance on diversity recruitment and hiring practices. Actively participates in the development and implementation of the College’s Affirmative Action Plan.
Essential or Marginal
Essential
Percent of Time
20
Activity
Responsible for implementing and managing the pregnancy accommodation process for students and employees. Supports the disability accommodation process for employees and visitors to campus, including the interactive accommodation process. Assesses and assists in responding to barrier notifications about campus accessibility concerns.
Essential or Marginal
Essential
Percent of Time
10
Activity
Responsible for creating and managing specialized reports and records, including investigative reports and exhibits. Provides regular updates to the Director of EOP about pending matters. Manages the EOP office website and the development of resources related to campus resources and compliance programs. Leads and develops training initiatives as well as policy and procedure updates. Responsible for a variety of specialized records, reports, and tracking mechanisms. Contributes to strategic planning, budget management, office management, and program development initiatives.
Essential or Marginal
Essential
Percent of Time
25
Feb 09, 2024
Full time
Assistant Director of Office of Equal Opportunity Programs
Posting Details
POSTING INFORMATION
Internal Title
Assistant Director of Office of Equal Opportunity Programs
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
1
Department
Office of Equal Opportunity Programs
Job Purpose
Performs professional work related to institutional compliance with federal and state non-discrimination laws for the Office of Equal Opportunity Programs (“ EOP ”).
Minimum Requirements
Bachelor’s degree and relevant work experience. Candidates with relevant experience working in a higher education environment or who possess a juris doctorate degree are preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Strong analytical, communication, interpersonal, and excellent organizational skills, time management, and attention to detail is required. Must be able to work independently while keeping Director abreast of all pending matters. The ability to work within and as part of a collaborative team environment is essential. Excellent verbal and written communication skills, including the ability to synthesize information into cogent and logical reports. Must be able to function effectively under pressure, timely manage multiple projects and demonstrate discretion, integrity, sensitivity, and fairness. Must have the ability to initiate and implement administrative procedures and evaluate programs. Must be able to effectively communicate and collaborate with supervisor and other members of the campus, including EOP team. Must be able to meet deadlines and carry out complex oral and written instructions. Position requires work to be performed on-campus. Demonstrated knowledge of and ability to interpret federal and state non-discrimination laws and regulations, including Title VII , ADA , Title IX, Violence Against Women Act ( VAWA ), Pregnant Workers Fairness Act, and SaVE Act. Knowledge of the Clery Act and FERPA . Knowledge of the complexities surrounding sexual assault, sexual harassment and intimate partner violence, preferably in a college setting.
Strong knowledge, skill and experience with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook, and Teams). Experience with Banner, PeopleAdmin, and Maxient a plus.
Advanced professional understanding and experience working with sensitive and confidential information.
Additional Comments Regarding Position
May be required to work some early mornings and evening hours for occasional meetings or special events.
Special Instructions to Applicants
Applicants are required to submit a cover letter which details your interest in this position. Initial review of applications will begin on 3/01/24 and will continue until the position is filled. Applicants are required to provide reference contact information, at least two of which must be former or current supervisors. Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$45,530 - $60,000
Posting Date
02/08/2024
Closing Date
04/01/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024017
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/14984
Job Duties
Job Duties
Activity
Conducts complex assignments and investigations related to matters brought to the Office of Equal Opportunity Programs ( EOP ). Provides direction and guidance to members of the campus community who report concerns or have questions about EOP policies or services, including conducting options and resources meetings. Responsible for conducting research and presenting summarized findings clearly and logically. Makes recommendations and provides solid draft documents to the Director of EOP regarding assigned projects. Responsible for creating and maintaining confidential files. Responsible for serving as an investigator for EOP matters, including sexual misconduct. May assist with employee relations concerns, as needed.
Essential or Marginal
Essential
Percent of Time
45
Activity
Manages the review and approval process for assessing personnel transactions such as requests to post positions, interview requests, and hiring proposals. Provides Director of EOP and Associate Vice President of Human Resources and Employee Success with assessment and recommendations regarding compliance with AA/ EEO rules, regulations, procedures and objectives. Manages all EEO reporting processes. Develops and provides guidance on diversity recruitment and hiring practices. Actively participates in the development and implementation of the College’s Affirmative Action Plan.
Essential or Marginal
Essential
Percent of Time
20
Activity
Responsible for implementing and managing the pregnancy accommodation process for students and employees. Supports the disability accommodation process for employees and visitors to campus, including the interactive accommodation process. Assesses and assists in responding to barrier notifications about campus accessibility concerns.
Essential or Marginal
Essential
Percent of Time
10
Activity
Responsible for creating and managing specialized reports and records, including investigative reports and exhibits. Provides regular updates to the Director of EOP about pending matters. Manages the EOP office website and the development of resources related to campus resources and compliance programs. Leads and develops training initiatives as well as policy and procedure updates. Responsible for a variety of specialized records, reports, and tracking mechanisms. Contributes to strategic planning, budget management, office management, and program development initiatives.
Essential or Marginal
Essential
Percent of Time
25
Reports to: General Counsel and Senior Vice President Staff reporting to this position: None Department: Administration Position classification: Exempt, full time; Nonunion - Level 1 Minimum compensation: $49,000 Work site: Hybrid (on-site two days per week, Washington, D.C., office)
Summary
American Progress has an opening for a Legal Assistant to join its Legal Team. The Legal Team manages legal matters for the Center for American Progress, a 501(c)(3) nonprofit research and educational think tank, as well as its affiliated 501(c)(4) organization, the Center for American Progress Action Fund, which are together known as American Progress. This role will be driven by American Progress’ mission to improve the lives of all Americans, through bold, progressive ideas, as well as strong leadership and concerted action, with the aim of not only changing the conversation, but changing the country.
The Center for American Progress is a progressive think tank that works on issues across the policy spectrum, placing particular emphasis on developing a long-term vision of a progressive America and finding innovative ways to communicate policy analyses, recommendations, and values. The Center for American Progress Action Fund is an independent, nonpartisan policy institute that advocates for bold, progressive ideas through public education as well as some lobbying and political activities. Both organizations engage in expansive programmatic activities aligned with their mission and values, including policy research, publications and other web content, public events, and partnerships with other organizations.
The Legal Assistant will be part of a dynamic team that supports work across American Progress’ five crosscutting policy priorities:
Building an economy for all
Restoring social trust in democracy
Advancing racial equity and justice
Tackling climate change and environmental injustice
Strengthening health
The legal issues facing American Progress are diverse and intricate. The Legal Team works closely with senior management, staff, and contractors in a fast-paced environment to design and implement institutional compliance procedures. The Legal Team also responds to any other daily legal needs of the organizations. Legal areas of focus include nonprofit tax law, ethics and lobbying rules, election law, contracting, corporate governance, media law, and employment law.
This role presents a great opportunity for individuals contemplating law school to participate in running an active nonprofit organization’s legal infrastructure and learn what it is like to work as in-house counsel. As a member of the Legal Team, the Legal Assistant will have a number of regular responsibilities and work on a variety of discrete projects, gaining broad exposure to compliance structures for an array of legal areas.
Responsibilities:
Assist in-house lawyers with ensuring organizational compliance with IRS and Federal Election Commission rules as well as lobbying disclosure requirements, congressional ethics rules, and other areas of the law.
Assist with legal filings and registrations.
Revise, update, and organize legal documents, policies, and guidance.
Contract management from drafting to execution.
Perform administrative duties for the General Counsel and provide general support to in-house lawyers.
Assist with training staff on legal compliance and resolving routine legal issues or questions.
Conduct legal research.
Assist with coordinating board of directors meetings and addressing other corporate governance issues.
Perform other legal and administrative duties as assigned.
Requirements and qualifications:
Bachelor’s degree or equivalent experience.
One to two years of experience is a plus but not required.
Strong organizational skills and attention to detail.
Excellent research, writing, and analytical skills.
Proven ability to work well under pressure and meet tight deadlines in a fast-paced environment.
Ability to work on diverse topics and balance multiple projects at once.
Positive attitude, a sense of humor, and a team-oriented ethic.
Commitment to American Progress’ mission and goals.
This position is not represented by a union and has a minimum salary of $49,000. American Progress offers full and competitive benefit packages. Candidates from diverse backgrounds are strongly encouraged to apply.
We will continue to monitor the current health emergency and adjust plans as needed in the future. Any changes to our current policy will be communicated at the time of hire. Updates will be posted on American Progress’ Jobs page
Jun 22, 2023
Full time
Reports to: General Counsel and Senior Vice President Staff reporting to this position: None Department: Administration Position classification: Exempt, full time; Nonunion - Level 1 Minimum compensation: $49,000 Work site: Hybrid (on-site two days per week, Washington, D.C., office)
Summary
American Progress has an opening for a Legal Assistant to join its Legal Team. The Legal Team manages legal matters for the Center for American Progress, a 501(c)(3) nonprofit research and educational think tank, as well as its affiliated 501(c)(4) organization, the Center for American Progress Action Fund, which are together known as American Progress. This role will be driven by American Progress’ mission to improve the lives of all Americans, through bold, progressive ideas, as well as strong leadership and concerted action, with the aim of not only changing the conversation, but changing the country.
The Center for American Progress is a progressive think tank that works on issues across the policy spectrum, placing particular emphasis on developing a long-term vision of a progressive America and finding innovative ways to communicate policy analyses, recommendations, and values. The Center for American Progress Action Fund is an independent, nonpartisan policy institute that advocates for bold, progressive ideas through public education as well as some lobbying and political activities. Both organizations engage in expansive programmatic activities aligned with their mission and values, including policy research, publications and other web content, public events, and partnerships with other organizations.
The Legal Assistant will be part of a dynamic team that supports work across American Progress’ five crosscutting policy priorities:
Building an economy for all
Restoring social trust in democracy
Advancing racial equity and justice
Tackling climate change and environmental injustice
Strengthening health
The legal issues facing American Progress are diverse and intricate. The Legal Team works closely with senior management, staff, and contractors in a fast-paced environment to design and implement institutional compliance procedures. The Legal Team also responds to any other daily legal needs of the organizations. Legal areas of focus include nonprofit tax law, ethics and lobbying rules, election law, contracting, corporate governance, media law, and employment law.
This role presents a great opportunity for individuals contemplating law school to participate in running an active nonprofit organization’s legal infrastructure and learn what it is like to work as in-house counsel. As a member of the Legal Team, the Legal Assistant will have a number of regular responsibilities and work on a variety of discrete projects, gaining broad exposure to compliance structures for an array of legal areas.
Responsibilities:
Assist in-house lawyers with ensuring organizational compliance with IRS and Federal Election Commission rules as well as lobbying disclosure requirements, congressional ethics rules, and other areas of the law.
Assist with legal filings and registrations.
Revise, update, and organize legal documents, policies, and guidance.
Contract management from drafting to execution.
Perform administrative duties for the General Counsel and provide general support to in-house lawyers.
Assist with training staff on legal compliance and resolving routine legal issues or questions.
Conduct legal research.
Assist with coordinating board of directors meetings and addressing other corporate governance issues.
Perform other legal and administrative duties as assigned.
Requirements and qualifications:
Bachelor’s degree or equivalent experience.
One to two years of experience is a plus but not required.
Strong organizational skills and attention to detail.
Excellent research, writing, and analytical skills.
Proven ability to work well under pressure and meet tight deadlines in a fast-paced environment.
Ability to work on diverse topics and balance multiple projects at once.
Positive attitude, a sense of humor, and a team-oriented ethic.
Commitment to American Progress’ mission and goals.
This position is not represented by a union and has a minimum salary of $49,000. American Progress offers full and competitive benefit packages. Candidates from diverse backgrounds are strongly encouraged to apply.
We will continue to monitor the current health emergency and adjust plans as needed in the future. Any changes to our current policy will be communicated at the time of hire. Updates will be posted on American Progress’ Jobs page
Job Summary
Hawkeye Community College's Division of Student Affairs & Institutional Diversity is seeking a part time Administrative Assistant II to join their team. If you enjoy working in a fast-paced environment and have excellent attention to detail and communication skills, this may be for you!
The Division offers a broad range of support services to help students achieve success as a college student and beyond. We work collaboratively with faculty, staff, students and the community to support student engagement, diversity and inclusion, and learning and success at Hawkeye Community College. We promote the continuous improvement of the college experience by helping students to connect, collaborate and commit to engage in activities, programs, and opportunities as they achieve their goals.
As the Administrative Assistant II, you are responsible for providing high level administrative support to the Vice President of Student Affairs & Institutional Diversity for a variety of special projects, committees, functions, and activities. Additionally, you will be handling confidential/sensitive information as well as maintaining calendars and fielding incoming office inquiries.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains the VP of Student Affairs & Institutional Diversity and division calendars.
Responsible for scheduling meetings, events, and appointments.
Fields incoming office inquiries via in-person, telephone, or email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, messages and office records.
Organizes college committee meetings, by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and organizes specific event tasks as assigned by the VP of Student Affairs & Institutional Diversity.
Makes business travel arrangements for staff as needed.
Assists in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Receives, prepares, and submits requisitions into Colleague.
Fields incoming public and campus requests and route to appropriate personnel.
Assists the Vice President and some directors within the division with administrative tasks when needed.
Maintains confidentiality with sensitive information.
Participates in campus committees as assigned.
Coordinates in-services and professional development days for division, as needed.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
MINIMUM REQUIREMENTS:
Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of general office equipment, procedure and protocols.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Preferred Qualifications
Bachelor’s degree
Experience with event planning
Working Conditions
Part-time position averaging 24-27 hours per weeks. Anticipated hours will be between 8:00 am to 4:30 pm., Monday – Friday.
Work is performed either in or a combination of an office setting or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Regular, part-time hourly position averaging 24-27 hours per week, with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for 52 consecutive weeks, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Apr 06, 2023
Part time
Job Summary
Hawkeye Community College's Division of Student Affairs & Institutional Diversity is seeking a part time Administrative Assistant II to join their team. If you enjoy working in a fast-paced environment and have excellent attention to detail and communication skills, this may be for you!
The Division offers a broad range of support services to help students achieve success as a college student and beyond. We work collaboratively with faculty, staff, students and the community to support student engagement, diversity and inclusion, and learning and success at Hawkeye Community College. We promote the continuous improvement of the college experience by helping students to connect, collaborate and commit to engage in activities, programs, and opportunities as they achieve their goals.
As the Administrative Assistant II, you are responsible for providing high level administrative support to the Vice President of Student Affairs & Institutional Diversity for a variety of special projects, committees, functions, and activities. Additionally, you will be handling confidential/sensitive information as well as maintaining calendars and fielding incoming office inquiries.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Maintains the VP of Student Affairs & Institutional Diversity and division calendars.
Responsible for scheduling meetings, events, and appointments.
Fields incoming office inquiries via in-person, telephone, or email.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, messages and office records.
Organizes college committee meetings, by providing the following services: calendar and room scheduling, agenda preparation, taking meeting minutes, and organizes specific event tasks as assigned by the VP of Student Affairs & Institutional Diversity.
Makes business travel arrangements for staff as needed.
Assists in reading, researching, and routing correspondence such as drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; arranging for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Receives, prepares, and submits requisitions into Colleague.
Fields incoming public and campus requests and route to appropriate personnel.
Assists the Vice President and some directors within the division with administrative tasks when needed.
Maintains confidentiality with sensitive information.
Participates in campus committees as assigned.
Coordinates in-services and professional development days for division, as needed.
Performs other duties as assigned.
Unless otherwise approved under Hawkeye’s remote work policy, regular on campus and/or onsite attendance is considered an essential function of the position.
MINIMUM REQUIREMENTS:
Associate’s degree and four (4) years of experience as an Administrative Assistant or related field or a combination of education and experience to total six (6) years.
Knowledge of financial rules, regulations, and procedures.
Demonstrated ability to handle confidential/sensitive information with discretion.
Experience with making travel arrangements for senior staff or leadership.
Demonstrated ability to work independently.
Demonstrated ability to communicate effectively verbally and via written correspondence.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with a culturally diverse student population, faculty, staff, and the general public.
Ability to demonstrate strong interpersonal communication.
Skilled in Microsoft Office Suite, Google applications, and video conferencing technology.
Demonstrated ability to execute organization and department policies and procedures.
Knowledge of general office equipment, procedure and protocols.
Demonstrated ability to demonstrate effective organizational skills to manage multiple and shifting tasks/demands to meet timely deadlines.
Preferred Qualifications
Bachelor’s degree
Experience with event planning
Working Conditions
Part-time position averaging 24-27 hours per weeks. Anticipated hours will be between 8:00 am to 4:30 pm., Monday – Friday.
Work is performed either in or a combination of an office setting or classroom setting using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move frequently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computers.
Employment Status
Regular, part-time hourly position averaging 24-27 hours per week, with a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution) available upon hire. Employees working an average of 20 hours or more per week for 52 consecutive weeks, may be eligible for additional benefits including but not limited to: Single dental and vision insurance, Flex plus (IRS 125) plan and paid time off.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
The Assistant Director of Sponsored Research and Programs serves as a second institutional grants officer and authorized official for submission of all faculty-driven federal, state, and private grants at the college. This is a 40 hour/week, administrative staff position that will primarily work remote. Major responsibilities include:
Assisting the Director with overseeing all pre- and post-award operations, including:
Reviewing and interpreting federal and other sponsor regulations and guidance
Ensuring pre-award policies and procedures comply
Reviewing and approving college proposals for grants and contracts before submission.
Serving as one of the college’s Authorized Organizational Representatives ( AOR ) in sponsored electronic systems. May sign for the college on proposal submissions, grants and contracts, and letters of commitment
Serving as a liaison between the college and external sponsors
Serving as a post-award liaison between the grant recipient and funding agencies
Maintaining institutional data on grant funding
Serving as the primary OSRP contact for faculty and staff in the arts, humanities, and social sciences
Faculty development/outreach
Consulting one-on-one with faculty for familiarity with their scholarly interests and external funding needs
Developing and delivering faculty and research development programs
Maintaining/updating the OSRP website
Developing standard operating procedures and training materials for the office
Serving on institutional committees as appropriate
Other duties as assigned
Qualifications:
Excellent organizational and management skills, ability to deal with multiples projects, and meet deadlines
Proficiency with Microsoft Office Suite and willingness to learn other computer skills such as Google Docs and local software programs (Banner, OU Campus)
Competency with budgeting and basic financial records
Excellent interpersonal and communication skills
Ability to work independently, solve problems, tolerate ambiguity, and handle varying workloads
Experience in grants or research administration at a university, private research institution, hospital system, non-profit agency, or government agency
Proficiency with electronic research administration systems (grants.gov, NSF , Fastlane, etc.)
Bachelor’s degree or higher
Application Instructions:
Please include a cover letter that highlights experience in sponsored research and a resume with application materials. Please direct any questions about the position or application process to kraus@hope.edu.
Apr 03, 2023
Full time
The Assistant Director of Sponsored Research and Programs serves as a second institutional grants officer and authorized official for submission of all faculty-driven federal, state, and private grants at the college. This is a 40 hour/week, administrative staff position that will primarily work remote. Major responsibilities include:
Assisting the Director with overseeing all pre- and post-award operations, including:
Reviewing and interpreting federal and other sponsor regulations and guidance
Ensuring pre-award policies and procedures comply
Reviewing and approving college proposals for grants and contracts before submission.
Serving as one of the college’s Authorized Organizational Representatives ( AOR ) in sponsored electronic systems. May sign for the college on proposal submissions, grants and contracts, and letters of commitment
Serving as a liaison between the college and external sponsors
Serving as a post-award liaison between the grant recipient and funding agencies
Maintaining institutional data on grant funding
Serving as the primary OSRP contact for faculty and staff in the arts, humanities, and social sciences
Faculty development/outreach
Consulting one-on-one with faculty for familiarity with their scholarly interests and external funding needs
Developing and delivering faculty and research development programs
Maintaining/updating the OSRP website
Developing standard operating procedures and training materials for the office
Serving on institutional committees as appropriate
Other duties as assigned
Qualifications:
Excellent organizational and management skills, ability to deal with multiples projects, and meet deadlines
Proficiency with Microsoft Office Suite and willingness to learn other computer skills such as Google Docs and local software programs (Banner, OU Campus)
Competency with budgeting and basic financial records
Excellent interpersonal and communication skills
Ability to work independently, solve problems, tolerate ambiguity, and handle varying workloads
Experience in grants or research administration at a university, private research institution, hospital system, non-profit agency, or government agency
Proficiency with electronic research administration systems (grants.gov, NSF , Fastlane, etc.)
Bachelor’s degree or higher
Application Instructions:
Please include a cover letter that highlights experience in sponsored research and a resume with application materials. Please direct any questions about the position or application process to kraus@hope.edu.
Collections Archivist – Hope College Library (11 month non-tenure track faculty position) Hope College seeks a Collections Archivist who is passionate about the power of telling stories through institutional and historical records of the past. This position will work with the traditional processing of archival materials as well as exciting digital projects, and provide support for student and faculty research. This position reports to the Director of Special Collections. Responsibilities include:
Maintaining the collections of the Joint Archives of Holland – accessioning new archival materials, processing physical and digital collections, developing processing priorities, and facilitating a records management program
Providing research services to students, faculty, staff, and community members
Hiring, training, and supervising student assistants
Coordinating digital projects with the library’s technical services and digital initiatives team.
The Archives are housed in the Theil Research Center on Hope College’s campus and at the Van Wylen Library. It serves as a regional center for local history research, specializing in Hope College, the history of the Dutch in America and the Holland, Michigan, area. The collections include works and writings from Hope College students and faculty, records from administrative offices, photographs, recordings, and videos documenting the history of the College from 1866 to present, and Reformed Church in America missionaries. ArchiveSpace was implemented in 2021 and many of the digitized materials are held in Digital Commons and in Artstor Public Collections , two online repositories.
Qualifications
Required:
ALA -accredited MILS / MLS with specialized archival training as a part of MILS degree or certificate program.
Experience in archives including some combination of experience and course work with archival processing, electronic records management, digitization and reference services.
Excellent oral and written communications skills; demonstrated ability to work as a part of a team.
Ability to understand diverse perspectives and the significance of differences and complexities in background, cultures, values and viewpoints as the foundation for an inclusive environment.
An understanding of and commitment to the undergraduate liberal arts college, the Mission of Hope College, and the historic Christian faith.
Preferred:
Demonstrated knowledge of computer applications including digital audio and visual reproduction software tools and current archival software systems such as Archon, Archivists’ Toolkit or ArchivesSpace.
Knowledge of records management and/or digital asset management
Application Instructions:
This position would begin July 1, 2023 Applications are accepted online at www.hope.edu/jobs . Candidates will be considered as long as all requirements are met by start date. Applicants should upload:
Cover letter of application addressed to the Search Committee Chair, Jenifer Holman
A CV
Unofficial transcripts
A statement responding to Hope College’s mission statement , addressing how candidate would support two core dimensions of the mission: (a) candidate’s engagement with Hope College’s Christian Aspirations , and (b) candidate’s interest in the global and multicultural dimension with particular attention to diversity and inclusion.
In addition, please enter the contact information for three references on the application (including current email addresses). Those references will be contacted before on-campus interviews.
Review of applications will begin immediately upon application submission, and will continue until the position is filled. For full consideration, the deadline to apply is Feb 13, 2023. Inquiries regarding this position or Hope College may be directed to Jenifer Holman at holman@hope.edu or 616-395-7790.
Jan 30, 2023
Full time
Collections Archivist – Hope College Library (11 month non-tenure track faculty position) Hope College seeks a Collections Archivist who is passionate about the power of telling stories through institutional and historical records of the past. This position will work with the traditional processing of archival materials as well as exciting digital projects, and provide support for student and faculty research. This position reports to the Director of Special Collections. Responsibilities include:
Maintaining the collections of the Joint Archives of Holland – accessioning new archival materials, processing physical and digital collections, developing processing priorities, and facilitating a records management program
Providing research services to students, faculty, staff, and community members
Hiring, training, and supervising student assistants
Coordinating digital projects with the library’s technical services and digital initiatives team.
The Archives are housed in the Theil Research Center on Hope College’s campus and at the Van Wylen Library. It serves as a regional center for local history research, specializing in Hope College, the history of the Dutch in America and the Holland, Michigan, area. The collections include works and writings from Hope College students and faculty, records from administrative offices, photographs, recordings, and videos documenting the history of the College from 1866 to present, and Reformed Church in America missionaries. ArchiveSpace was implemented in 2021 and many of the digitized materials are held in Digital Commons and in Artstor Public Collections , two online repositories.
Qualifications
Required:
ALA -accredited MILS / MLS with specialized archival training as a part of MILS degree or certificate program.
Experience in archives including some combination of experience and course work with archival processing, electronic records management, digitization and reference services.
Excellent oral and written communications skills; demonstrated ability to work as a part of a team.
Ability to understand diverse perspectives and the significance of differences and complexities in background, cultures, values and viewpoints as the foundation for an inclusive environment.
An understanding of and commitment to the undergraduate liberal arts college, the Mission of Hope College, and the historic Christian faith.
Preferred:
Demonstrated knowledge of computer applications including digital audio and visual reproduction software tools and current archival software systems such as Archon, Archivists’ Toolkit or ArchivesSpace.
Knowledge of records management and/or digital asset management
Application Instructions:
This position would begin July 1, 2023 Applications are accepted online at www.hope.edu/jobs . Candidates will be considered as long as all requirements are met by start date. Applicants should upload:
Cover letter of application addressed to the Search Committee Chair, Jenifer Holman
A CV
Unofficial transcripts
A statement responding to Hope College’s mission statement , addressing how candidate would support two core dimensions of the mission: (a) candidate’s engagement with Hope College’s Christian Aspirations , and (b) candidate’s interest in the global and multicultural dimension with particular attention to diversity and inclusion.
In addition, please enter the contact information for three references on the application (including current email addresses). Those references will be contacted before on-campus interviews.
Review of applications will begin immediately upon application submission, and will continue until the position is filled. For full consideration, the deadline to apply is Feb 13, 2023. Inquiries regarding this position or Hope College may be directed to Jenifer Holman at holman@hope.edu or 616-395-7790.
Job Summary
The Office Assistant II (OA II) provides support to the programs under the Healthy Families Division. The primary responsibility is to provide technical and administrative support to internal program staff and broad customer support to external partners and Healthy Families patient/clients. This position performs a variety of moderate-to-complex administrative support activities that contribute to efficient office and program operations.
Qualifications:
Experience & Education:
Graduation from high school or GED; 1-2 years of progressively responsible related experience, or combination of training and experience that provides the required knowledge, skills, and abilities.
Research shows that many job candidates – especially individuals from historically underrepresented racial and ethnic groups, gender non-binary/non-conforming people and women – look at job postings as lists of requirements, which can have a measurable effect on responses to the posting. We will consider any combination of relevant work and lived experience, volunteering, education, and transferable skills and abilities as qualifying for this position. We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply.
Skills:
Experience with data entry, spreadsheets (e.g., excel and smartsheet) and electronic health records preferred.
Recognizes and challenges discrimination across the department and throughout the county.
Researches and implements inclusive, culturally and linguistically competent strategies for working with diverse populations.
Knowledge of:
Key components of cultural competency; awareness of differences, attitude to examine believes and values, knowledge of differences and skills to work across cultures effectively and appropriately.
Foundations and applications of racial equity in public health/population health nursing and community health worker practice.
The impact of race (institutional/systemic racism), ethnicity, nationality, socioeconomic status, religion, economic class, education, age, gender, sexual orientation, marital status, mental and physical ability and learning styles on behavior, attitudes, and values related to health.
Prioritizing cultural, linguistic, social, and behavioral factors in determining the delivery of public health services.
Core competencies for Public Health Professionals and able to use them in identifying professional growth opportunities.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 335.503 $18.44 - $23.52- per hour
Oct 31, 2022
Full time
Job Summary
The Office Assistant II (OA II) provides support to the programs under the Healthy Families Division. The primary responsibility is to provide technical and administrative support to internal program staff and broad customer support to external partners and Healthy Families patient/clients. This position performs a variety of moderate-to-complex administrative support activities that contribute to efficient office and program operations.
Qualifications:
Experience & Education:
Graduation from high school or GED; 1-2 years of progressively responsible related experience, or combination of training and experience that provides the required knowledge, skills, and abilities.
Research shows that many job candidates – especially individuals from historically underrepresented racial and ethnic groups, gender non-binary/non-conforming people and women – look at job postings as lists of requirements, which can have a measurable effect on responses to the posting. We will consider any combination of relevant work and lived experience, volunteering, education, and transferable skills and abilities as qualifying for this position. We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply.
Skills:
Experience with data entry, spreadsheets (e.g., excel and smartsheet) and electronic health records preferred.
Recognizes and challenges discrimination across the department and throughout the county.
Researches and implements inclusive, culturally and linguistically competent strategies for working with diverse populations.
Knowledge of:
Key components of cultural competency; awareness of differences, attitude to examine believes and values, knowledge of differences and skills to work across cultures effectively and appropriately.
Foundations and applications of racial equity in public health/population health nursing and community health worker practice.
The impact of race (institutional/systemic racism), ethnicity, nationality, socioeconomic status, religion, economic class, education, age, gender, sexual orientation, marital status, mental and physical ability and learning styles on behavior, attitudes, and values related to health.
Prioritizing cultural, linguistic, social, and behavioral factors in determining the delivery of public health services.
Core competencies for Public Health Professionals and able to use them in identifying professional growth opportunities.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 335.503 $18.44 - $23.52- per hour
The take-away
Ready to take on some of the most powerful forces in our society? We’re looking for an Executive Assistant to join a fierce, smart team challenging global corporations, holding them accountable, and creating a world where all people can thrive.
Why you’ll love coming to work every day
You’ll help change the world by being part of fearless and winning campaigns. You’ll be joining an organization that’s not satisfied with the world as it is—and has a vision for how it should be. When your quest is ending corporate abuse, you can’t be afraid to name names and demand what the world needs. For more than 40 years, we’ve been exposing and challenging the abuses of the likes of Nestlé, ExxonMobil, Philip Morris International, McDonald’s, and more. We don’t back down, and we run campaigns until we win.
You’ll work with awesome people. Join a team of passionate, kind, determined, optimistic, and solutions-oriented folks. We work hard, celebrate victories large and small, and always have each other’s backs.
You can take on big responsibilities as you go. You’ll thrive here as you develop new skills, tackle new challenges, learn, and grow. We pay lots of attention to building staff leadership, and we provide support and training to help you grow in your role.
You’ll be part of an organization committed to advancing racial equity and transforming systems of oppression. We are deeply committed to prioritizing the leadership of people who bear the brunt of corporate abuse: Black and Indigenous people and other people of color, women, low-income people, people in the Global South, and LGBTQIA+ folks around the world. Our unique culture has been fostered by a long history of women at the helm. We are actively focusing on the leadership of our staff of color, knowing we are stronger when the organization reflects the vision of the world we’re building together.
What you’ll do
Corporate Accountability wages powerful campaigns challenging corporate abuse—and behind every campaign victory you’ll find a variety of staff members supporting its success. That’s where you come in. The Executive Assistant works across the organization, operating with a unique bird’s eye view of how campaigns, communications, research, development, and operations all work together to be successful. You’ll work closely with our Executive Director, an activist and leader with decades of experience in corporate campaigning, to help carry out the organization’s mission in the world.
The core of your role will be nailing the day-in and day-out details and logistics for our Executive Director. And while you’re doing that, you’ll have the opportunity to sharpen your skills across multiple areas, from fundraising to implementing racial and gender equity analyses more deeply into the operations of our organization to staff communication on an organization-wide scale. As Executive Assistant, you’ll use your strong project management and interpersonal relationship-building skills to lead on key projects that support organizational priorities and meeting deadlines that are critical for the Executive Director’s role.
With your gained organizational knowledge and responsibilities as an extension of the Executive Director, you’ll have a hand in building an equitable, inclusive, positive, and impactful campaigns organization, both internally and externally.
Who you are
The rampant abuses of corporations and the outrageous amount of power they have make you mad as hell—and you want to do something about it.
You have a commitment to advancing racial equity and transforming systems of oppression, and are ready to do this in your day-to-day work. You understand that campaigning for justice must include working to dismantle white supremacy, institutional racism, colonialism, and anti-Blackness.
You have experience managing projects from start to finish. You know how to identify the right roles for a given project, build a successful timeline, meet deadlines, and motivate a diverse team of dedicated organizers towards achievable outcomes. And when something doesn’t go as planned, you’re ready to adapt and adjust to get back on track.
You’re goal oriented, and have experience motivating yourself towards desired outcomes. You have a growth mindset, always learning, reflecting, and integrating what you learn. You’re able to identify what is needed to succeed in your role, as well as what is needed for the success of the Executive Director's role. You are comfortable receiving feedback and applying it into how you approach and practice your work.
You’re a problem-solver and solutions-oriented. When problems occur, you’re able to come up with creative solutions and identify what tasks must be prioritized to accomplish the goals set forth. That’s because you’re a systems thinker: you know how to analyze a situation, get the information you need, and propose innovative ways to solve the quandary you and your team is facing.
You’re a people person. You’re an organizer at heart and maybe by training, and you have experience working with a wide range of people from various racial and cultural backgrounds. You know that connecting with and training people means being a good listener as well as an adept communicator.
You have experience keeping information secure and confidential. You know with whom and how to discuss sensitive matters, and know how to get clarity if you’re not sure.
You’ve got strong English writing skills. You know how to communicate complex issues in simple, clear messages—and you can tweak those messages for different audiences in different contexts. Your strong attention to detail ensures your writing is grammatically correct and clear. And you consistently seek and implement feedback to improve your craft as you go.
You have at least 3-5 years of related workplace experience.
What you’ll be responsible for in the day-to-day
Manage and coordinate the Executive Director’s schedule and activities based on priorities, including fielding requests for the Executive Director’s time.
Maintain the Executive Director’s administrative systems including filing and expense reports.
Use a strong racial equity and gender analysis to create equitable systems across all areas of your work and support the Executive Director in working through priorities.
Support on special projects for the Executive Director by keeping track of key deadlines, developing and facilitating timelines, synthesizing outcomes, sharing materials back to project leads, and managing next steps.
Support on all-staff communication, including drafting messaging on key organizational updates and tracking incoming messages and feedback.
Book travel for the Executive Director for organizing trips, board meetings, and donor visits.
Once it is safe to do so, travel 1-3 times each year to represent Corporate Accountability at events such as board meetings, planning sessions or campaigns events. Occasionally be available outside standard business hours in mornings, nights, or weekends based on key projects of an international organization balancing many time zones, such as board meetings.
Salary and benefits:
Salary range: $57,700-60,500 commensurate with experience.
Hours: Corporate Accountability has a 32 hour work week. Our core hours are 10AM - 4PM EST on Tuesday, Wednesday, and Thursday, with flexibility to determine your remaining hours of the week in coordination with your supervisor and team.
Our comprehensive benefit package includes: health insurance (with 90% of the premium for all tiers covered by the organization) and dental coverage (with 100% of the individual premium covered by the organization and the option to add dependents at an additional cost); FSA for transit, health care, and dependent care; and 401(k) with employer match.
Generous time off policies including one month of personal vacation time, one week of an office closure for collective rest, holidays, and unlimited wellness days to prioritize health.
Both internal and external training and leadership development opportunities.
Energetic, collaborative, and social campaign environment.
Location
Remote based on public health recommendations around COVID-19 centering the safety and health of our staff, with the option to eventually transition into our campaign headquarters in downtown Boston, MA. As an organization, we are moving in the direction of enabling our staff to live and work from wherever their personal circumstances take them. Once on-boarded, there will be a more formalized process regarding permanent remote work.
We are looking for great candidates from a wide range of backgrounds. If you don’t exactly fit the job description, but you know you have skills and experiences that are transferable to this position, please apply! Tell us about yourself and why you should be our next Executive Assistant.
To apply: Visit www.corporateaccountability.org/employment-opportunities . Attach your résumé to the online application and include a cover letter. Please include where you heard about the position. Given the ongoing COVID-19 pandemic and our current capacity to process applications, we will be responding on a rolling basis and therefore might take between 2-4 weeks to respond to application.
Corporate Accountability stops transnational corporations from devastating democracy, perpetuating systemic racism, trampling human rights, and destroying our planet. We are building a world rooted in justice where corporations answer to people, not the other way around— a world where every person has access to clean water, healthy food, a safe place to live, and the opportunity to reach their full human potential.
Corporate Accountability is an equal opportunity employer and an inclusive organization. People of color, women, nonbinary people, and LGBTQ people are strongly encouraged to apply. Join more than 50 smart and driven staff and interns working in this dynamic organization with a powerful network of members and allies around the world.
Jul 28, 2022
Full time
The take-away
Ready to take on some of the most powerful forces in our society? We’re looking for an Executive Assistant to join a fierce, smart team challenging global corporations, holding them accountable, and creating a world where all people can thrive.
Why you’ll love coming to work every day
You’ll help change the world by being part of fearless and winning campaigns. You’ll be joining an organization that’s not satisfied with the world as it is—and has a vision for how it should be. When your quest is ending corporate abuse, you can’t be afraid to name names and demand what the world needs. For more than 40 years, we’ve been exposing and challenging the abuses of the likes of Nestlé, ExxonMobil, Philip Morris International, McDonald’s, and more. We don’t back down, and we run campaigns until we win.
You’ll work with awesome people. Join a team of passionate, kind, determined, optimistic, and solutions-oriented folks. We work hard, celebrate victories large and small, and always have each other’s backs.
You can take on big responsibilities as you go. You’ll thrive here as you develop new skills, tackle new challenges, learn, and grow. We pay lots of attention to building staff leadership, and we provide support and training to help you grow in your role.
You’ll be part of an organization committed to advancing racial equity and transforming systems of oppression. We are deeply committed to prioritizing the leadership of people who bear the brunt of corporate abuse: Black and Indigenous people and other people of color, women, low-income people, people in the Global South, and LGBTQIA+ folks around the world. Our unique culture has been fostered by a long history of women at the helm. We are actively focusing on the leadership of our staff of color, knowing we are stronger when the organization reflects the vision of the world we’re building together.
What you’ll do
Corporate Accountability wages powerful campaigns challenging corporate abuse—and behind every campaign victory you’ll find a variety of staff members supporting its success. That’s where you come in. The Executive Assistant works across the organization, operating with a unique bird’s eye view of how campaigns, communications, research, development, and operations all work together to be successful. You’ll work closely with our Executive Director, an activist and leader with decades of experience in corporate campaigning, to help carry out the organization’s mission in the world.
The core of your role will be nailing the day-in and day-out details and logistics for our Executive Director. And while you’re doing that, you’ll have the opportunity to sharpen your skills across multiple areas, from fundraising to implementing racial and gender equity analyses more deeply into the operations of our organization to staff communication on an organization-wide scale. As Executive Assistant, you’ll use your strong project management and interpersonal relationship-building skills to lead on key projects that support organizational priorities and meeting deadlines that are critical for the Executive Director’s role.
With your gained organizational knowledge and responsibilities as an extension of the Executive Director, you’ll have a hand in building an equitable, inclusive, positive, and impactful campaigns organization, both internally and externally.
Who you are
The rampant abuses of corporations and the outrageous amount of power they have make you mad as hell—and you want to do something about it.
You have a commitment to advancing racial equity and transforming systems of oppression, and are ready to do this in your day-to-day work. You understand that campaigning for justice must include working to dismantle white supremacy, institutional racism, colonialism, and anti-Blackness.
You have experience managing projects from start to finish. You know how to identify the right roles for a given project, build a successful timeline, meet deadlines, and motivate a diverse team of dedicated organizers towards achievable outcomes. And when something doesn’t go as planned, you’re ready to adapt and adjust to get back on track.
You’re goal oriented, and have experience motivating yourself towards desired outcomes. You have a growth mindset, always learning, reflecting, and integrating what you learn. You’re able to identify what is needed to succeed in your role, as well as what is needed for the success of the Executive Director's role. You are comfortable receiving feedback and applying it into how you approach and practice your work.
You’re a problem-solver and solutions-oriented. When problems occur, you’re able to come up with creative solutions and identify what tasks must be prioritized to accomplish the goals set forth. That’s because you’re a systems thinker: you know how to analyze a situation, get the information you need, and propose innovative ways to solve the quandary you and your team is facing.
You’re a people person. You’re an organizer at heart and maybe by training, and you have experience working with a wide range of people from various racial and cultural backgrounds. You know that connecting with and training people means being a good listener as well as an adept communicator.
You have experience keeping information secure and confidential. You know with whom and how to discuss sensitive matters, and know how to get clarity if you’re not sure.
You’ve got strong English writing skills. You know how to communicate complex issues in simple, clear messages—and you can tweak those messages for different audiences in different contexts. Your strong attention to detail ensures your writing is grammatically correct and clear. And you consistently seek and implement feedback to improve your craft as you go.
You have at least 3-5 years of related workplace experience.
What you’ll be responsible for in the day-to-day
Manage and coordinate the Executive Director’s schedule and activities based on priorities, including fielding requests for the Executive Director’s time.
Maintain the Executive Director’s administrative systems including filing and expense reports.
Use a strong racial equity and gender analysis to create equitable systems across all areas of your work and support the Executive Director in working through priorities.
Support on special projects for the Executive Director by keeping track of key deadlines, developing and facilitating timelines, synthesizing outcomes, sharing materials back to project leads, and managing next steps.
Support on all-staff communication, including drafting messaging on key organizational updates and tracking incoming messages and feedback.
Book travel for the Executive Director for organizing trips, board meetings, and donor visits.
Once it is safe to do so, travel 1-3 times each year to represent Corporate Accountability at events such as board meetings, planning sessions or campaigns events. Occasionally be available outside standard business hours in mornings, nights, or weekends based on key projects of an international organization balancing many time zones, such as board meetings.
Salary and benefits:
Salary range: $57,700-60,500 commensurate with experience.
Hours: Corporate Accountability has a 32 hour work week. Our core hours are 10AM - 4PM EST on Tuesday, Wednesday, and Thursday, with flexibility to determine your remaining hours of the week in coordination with your supervisor and team.
Our comprehensive benefit package includes: health insurance (with 90% of the premium for all tiers covered by the organization) and dental coverage (with 100% of the individual premium covered by the organization and the option to add dependents at an additional cost); FSA for transit, health care, and dependent care; and 401(k) with employer match.
Generous time off policies including one month of personal vacation time, one week of an office closure for collective rest, holidays, and unlimited wellness days to prioritize health.
Both internal and external training and leadership development opportunities.
Energetic, collaborative, and social campaign environment.
Location
Remote based on public health recommendations around COVID-19 centering the safety and health of our staff, with the option to eventually transition into our campaign headquarters in downtown Boston, MA. As an organization, we are moving in the direction of enabling our staff to live and work from wherever their personal circumstances take them. Once on-boarded, there will be a more formalized process regarding permanent remote work.
We are looking for great candidates from a wide range of backgrounds. If you don’t exactly fit the job description, but you know you have skills and experiences that are transferable to this position, please apply! Tell us about yourself and why you should be our next Executive Assistant.
To apply: Visit www.corporateaccountability.org/employment-opportunities . Attach your résumé to the online application and include a cover letter. Please include where you heard about the position. Given the ongoing COVID-19 pandemic and our current capacity to process applications, we will be responding on a rolling basis and therefore might take between 2-4 weeks to respond to application.
Corporate Accountability stops transnational corporations from devastating democracy, perpetuating systemic racism, trampling human rights, and destroying our planet. We are building a world rooted in justice where corporations answer to people, not the other way around— a world where every person has access to clean water, healthy food, a safe place to live, and the opportunity to reach their full human potential.
Corporate Accountability is an equal opportunity employer and an inclusive organization. People of color, women, nonbinary people, and LGBTQ people are strongly encouraged to apply. Join more than 50 smart and driven staff and interns working in this dynamic organization with a powerful network of members and allies around the world.
Harvard University
Cambridge, Massachusetts, United States, 02138
Senior Associate Dean for Academic Affairs and Student Services
Harvard Graduate School of Education
58211BR
Job Summary
Reporting to the Academic Dean, the Senior Associate Dean is a highly skilled education leader responsible for providing innovation and excellence in the leadership, management, and oversight of HGSE's degree programs (Ph.D., Ed.L.D., and residential and on-line Ed.M. degree programs) and student services and supports, which include Admissions, Financial Aid, and the Office of Student Affairs. The Senior Associate Dean will, in collaboration with other key stakeholders, lead the architecture and implementation of a 21st-century cohesive, expansive, and supportive model of student success that integrates critical activities and services for both on campus and online degree programs. Serves to support the partnership and coordination of the offices responsible for student enrollment (Admissions and Financial Aid), academic and career development (Degree Programs), and wellness and personal growth (Student Affairs) from expressing initial interest in HGSE to graduation.
General Duties and Responsibilities School and University Engagement
As a senior leader at HGSE, collaborates and works closely with the Dean's Office, members of the faculty, students, and other University and HGSE administrative offices to build, foster, and coordinate a culture of success across offices and teams to ensure incoming and current student needs are met and that the student experience at HGSE is exceptional.
Serves on School and University-wide committees and works on special projects as needed.
Leadership of Degree Programs
Works closely with the Deans, Director for Master's Studies, Director for Doctoral Studies, and faculty across the school to further develop strategies and programs that position HGSE to attract and retain highly qualified students and maintain the school's place as a leader in the field of education.
As a key member of the senior leadership team, undertakes initiatives to fully integrate academic programs and student services to support student success and the school's mission.
Supports the degree program faculty leaders in the continued development and implementation of program requirements/curriculum.
Ensures the consistency of information, policies, process, and guidance across programs and supports.
Leadership of Student Supports and Services
With the Director of Student Affairs, Admissions, and Financial Aid, identifies and implements strategies that leverage synergies between admissions and financial aid.
Advances the creation and implementation of innovative and comprehensive programs and services to engage students in curricular and co-curricular learning experiences.
Supports students' personal, academic, and professional development, including by counseling and advising on complex student cases and problems.
Works to support the coordination between Student Affairs and Degree Programs to address individual student needs from both a wellness and academic standpoint.
Working with the Academic Dean and Degree Program Steering Committees, which are comprised of faculty members, establishes standards and policies for defining a student's curricular and co-curricular experience.
Provides high-level oversight of student progress reviews by supporting the Director for Master's Studies, Director for Doctoral Studies, and Assistant Directors for Programs.
Works closely with faculty who are responsible for running the various degree programs and developing student services, such as the Program and Concentration Co-Chairs.
Leadership of Team
Builds and retains a diverse team, providing exceptional leadership and effective supervision of the department.
Leads a team of senior-level direct reports in managing the academic and support services infrastructure to facilitate student academic and personal success.
Convenes monthly meetings with key stakeholders to identify, assess, and discuss potential progress issues or concerns.
Models inclusive leadership in team meetings, hiring actions, performance management, opportunities for growth, and mentorship.
Ensures that communication and information flow effectively and efficiently between departments in order to better serve HGSE students and faculty.
Serves as mentor to each direct report; coaching and stretching individuals and teams to take their experiences, planning and work to the next level.
Steps in and provides direct support as needed.
Student Policy and Curriculum
Working with the Academic Dean, develops and implements academic and community policies, in close collaboration with degree program faculty directors and co-chairs and the student support offices (e.g., OSA, Admissions, Financial Aid).
With program staff/faculty directors and co-chairs, oversees the process for student petitions, cases, leaves, and other enrollment requests.
Serves as a central resource on individual student issues and general policy issues related to students.
Maintains and ensures compliance to School, University, and Federal rules.
Serves as a Title IX Resources Coordinator for students.
Financial Management
Manages the financial resources of the programs including developing and overseeing operating budgets.
Supports direct reports in their budget planning and oversight.
Basic Qualifications
Advanced degree
Minimum of 7+ years related experience including having worked with faculty and graduate students
Experience providing student supports and services
Any candidate wishing to be considered must supply a cover letter in addition to their resume.
Additional Qualifications and Skills
Doctorate in Education preferred.
Previous experience identifying and implementing innovative 21st century student support models.
Excellent verbal/written communication skills.
Demonstrated ability to motivate and lead staff.
Excellent organizational skills.
Excellent negotiating and analytical skills.
Ability to work collaboratively across teams.
Experience building and managing budgets.
Ability to effectively identify and resolve difficult and sensitive human relations issues.
Ability to maintain confidentiality.
Comfort engaging in a wide variety of initiatives in a fast-paced environment.
As needed, expected to work outside of normal business hours based on institutional and students' needs (e.g., critical situations that arise on the weekend) and special events (e.g., Commencement)
Working Conditions
We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.
This position will be based in Cambridge. All work must be performed in a state in which Harvard is registered to do business (CA, CT, MA, MD, ME, NH, NY, RI, and VT).
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .
Additional Information
HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.
HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by:
• Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment About the Harvard Graduate School of Education
Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu
Job Function
Faculty & Student Services
Location
USA - MA - Cambridge
Job Code
FS0262 Academic Affairs Director
Sub-Unit
------------
Department
Dean's Office
Time Status
Full-time
Salary Grade
062
Union
00 - Non Union, Exempt or Temporary
Pre-Employment Screening
Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Apply Here: https://www.click2apply.net/r7BBXbH74NkDWIRXdIDWMB PI178709694
May 20, 2022
Full time
Senior Associate Dean for Academic Affairs and Student Services
Harvard Graduate School of Education
58211BR
Job Summary
Reporting to the Academic Dean, the Senior Associate Dean is a highly skilled education leader responsible for providing innovation and excellence in the leadership, management, and oversight of HGSE's degree programs (Ph.D., Ed.L.D., and residential and on-line Ed.M. degree programs) and student services and supports, which include Admissions, Financial Aid, and the Office of Student Affairs. The Senior Associate Dean will, in collaboration with other key stakeholders, lead the architecture and implementation of a 21st-century cohesive, expansive, and supportive model of student success that integrates critical activities and services for both on campus and online degree programs. Serves to support the partnership and coordination of the offices responsible for student enrollment (Admissions and Financial Aid), academic and career development (Degree Programs), and wellness and personal growth (Student Affairs) from expressing initial interest in HGSE to graduation.
General Duties and Responsibilities School and University Engagement
As a senior leader at HGSE, collaborates and works closely with the Dean's Office, members of the faculty, students, and other University and HGSE administrative offices to build, foster, and coordinate a culture of success across offices and teams to ensure incoming and current student needs are met and that the student experience at HGSE is exceptional.
Serves on School and University-wide committees and works on special projects as needed.
Leadership of Degree Programs
Works closely with the Deans, Director for Master's Studies, Director for Doctoral Studies, and faculty across the school to further develop strategies and programs that position HGSE to attract and retain highly qualified students and maintain the school's place as a leader in the field of education.
As a key member of the senior leadership team, undertakes initiatives to fully integrate academic programs and student services to support student success and the school's mission.
Supports the degree program faculty leaders in the continued development and implementation of program requirements/curriculum.
Ensures the consistency of information, policies, process, and guidance across programs and supports.
Leadership of Student Supports and Services
With the Director of Student Affairs, Admissions, and Financial Aid, identifies and implements strategies that leverage synergies between admissions and financial aid.
Advances the creation and implementation of innovative and comprehensive programs and services to engage students in curricular and co-curricular learning experiences.
Supports students' personal, academic, and professional development, including by counseling and advising on complex student cases and problems.
Works to support the coordination between Student Affairs and Degree Programs to address individual student needs from both a wellness and academic standpoint.
Working with the Academic Dean and Degree Program Steering Committees, which are comprised of faculty members, establishes standards and policies for defining a student's curricular and co-curricular experience.
Provides high-level oversight of student progress reviews by supporting the Director for Master's Studies, Director for Doctoral Studies, and Assistant Directors for Programs.
Works closely with faculty who are responsible for running the various degree programs and developing student services, such as the Program and Concentration Co-Chairs.
Leadership of Team
Builds and retains a diverse team, providing exceptional leadership and effective supervision of the department.
Leads a team of senior-level direct reports in managing the academic and support services infrastructure to facilitate student academic and personal success.
Convenes monthly meetings with key stakeholders to identify, assess, and discuss potential progress issues or concerns.
Models inclusive leadership in team meetings, hiring actions, performance management, opportunities for growth, and mentorship.
Ensures that communication and information flow effectively and efficiently between departments in order to better serve HGSE students and faculty.
Serves as mentor to each direct report; coaching and stretching individuals and teams to take their experiences, planning and work to the next level.
Steps in and provides direct support as needed.
Student Policy and Curriculum
Working with the Academic Dean, develops and implements academic and community policies, in close collaboration with degree program faculty directors and co-chairs and the student support offices (e.g., OSA, Admissions, Financial Aid).
With program staff/faculty directors and co-chairs, oversees the process for student petitions, cases, leaves, and other enrollment requests.
Serves as a central resource on individual student issues and general policy issues related to students.
Maintains and ensures compliance to School, University, and Federal rules.
Serves as a Title IX Resources Coordinator for students.
Financial Management
Manages the financial resources of the programs including developing and overseeing operating budgets.
Supports direct reports in their budget planning and oversight.
Basic Qualifications
Advanced degree
Minimum of 7+ years related experience including having worked with faculty and graduate students
Experience providing student supports and services
Any candidate wishing to be considered must supply a cover letter in addition to their resume.
Additional Qualifications and Skills
Doctorate in Education preferred.
Previous experience identifying and implementing innovative 21st century student support models.
Excellent verbal/written communication skills.
Demonstrated ability to motivate and lead staff.
Excellent organizational skills.
Excellent negotiating and analytical skills.
Ability to work collaboratively across teams.
Experience building and managing budgets.
Ability to effectively identify and resolve difficult and sensitive human relations issues.
Ability to maintain confidentiality.
Comfort engaging in a wide variety of initiatives in a fast-paced environment.
As needed, expected to work outside of normal business hours based on institutional and students' needs (e.g., critical situations that arise on the weekend) and special events (e.g., Commencement)
Working Conditions
We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.
This position will be based in Cambridge. All work must be performed in a state in which Harvard is registered to do business (CA, CT, MA, MD, ME, NH, NY, RI, and VT).
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .
Additional Information
HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.
HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by:
• Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment About the Harvard Graduate School of Education
Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu
Job Function
Faculty & Student Services
Location
USA - MA - Cambridge
Job Code
FS0262 Academic Affairs Director
Sub-Unit
------------
Department
Dean's Office
Time Status
Full-time
Salary Grade
062
Union
00 - Non Union, Exempt or Temporary
Pre-Employment Screening
Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Apply Here: https://www.click2apply.net/r7BBXbH74NkDWIRXdIDWMB PI178709694
Job Summary
The Office Assistant II (OA II) provides support to the programs under the Healthy Families Division. The primary responsibility is to provide technical and administrative support to internal program staff and broad customer support to external partners and Healthy Families patient/clients.
Organizational responsibilities include understanding and promoting the public health mission of the department; providing courteous, respectful, efficient customer service to all Health Department clients; honoring the diversity of all department employees and constituents; participating in Health Department training; and striving for personal excellence in public health work. The OA II are to be knowledgeable about the Clark County Council priorities and possess a basic understanding of Public Health Core Competencies.
Qualifications
Graduation from high school or GED; 1-2 years of progressively responsible related experience, or combination of training and experience that provides the required knowledge, skills, and abilities.
Research shows that many job candidates – especially individuals from historically underrepresented racial and ethnic groups, gender non-binary/non-conforming people and women – look at job postings as lists of requirements, which can have a measurable effect on responses to the posting. We will consider any combination of relevant work and lived experience, volunteering, education, and transferable skills and abilities as qualifying for this position.
The ideal candidate will have the following skills:
Experience with data entry, spreadsheets (e.g., excel and smartsheet) and electronic health records preferred.
Recognizes and challenges discrimination across the department and throughout the county.
Researches and implements inclusive, culturally and linguistically competent strategies for working with diverse populations.
Knowledge of: Foundations and applications of racial equity in public health/population health nursing and community health worker practice.
The impact of race (institutional/systemic racism), ethnicity, nationality, socioeconomic status, religion, economic class, education, age, gender, sexual orientation, marital status, mental and physical ability and learning styles on behavior, attitudes, and values related to health.
Prioritizing cultural, linguistic, social, and behavioral factors in determining the delivery of public health services.
Core competencies for Public Health Professionals and able to use them in identifying professional growth opportunities.
Ability to: Express ideas effectively both orally and in writing and maintain accurate records.
Effectively use a personal computer, Microsoft Office software, email, and internet to accomplish job functions.
Adhere to established policies and procedures.
Create and/or proofread forms, brochures, and informational pamphlets.
Develop and adapt approaches to problems that consider and celebrate cultural differences.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 335.503 ($18.44 - $23.52) per hour
Apr 27, 2022
Full time
Job Summary
The Office Assistant II (OA II) provides support to the programs under the Healthy Families Division. The primary responsibility is to provide technical and administrative support to internal program staff and broad customer support to external partners and Healthy Families patient/clients.
Organizational responsibilities include understanding and promoting the public health mission of the department; providing courteous, respectful, efficient customer service to all Health Department clients; honoring the diversity of all department employees and constituents; participating in Health Department training; and striving for personal excellence in public health work. The OA II are to be knowledgeable about the Clark County Council priorities and possess a basic understanding of Public Health Core Competencies.
Qualifications
Graduation from high school or GED; 1-2 years of progressively responsible related experience, or combination of training and experience that provides the required knowledge, skills, and abilities.
Research shows that many job candidates – especially individuals from historically underrepresented racial and ethnic groups, gender non-binary/non-conforming people and women – look at job postings as lists of requirements, which can have a measurable effect on responses to the posting. We will consider any combination of relevant work and lived experience, volunteering, education, and transferable skills and abilities as qualifying for this position.
The ideal candidate will have the following skills:
Experience with data entry, spreadsheets (e.g., excel and smartsheet) and electronic health records preferred.
Recognizes and challenges discrimination across the department and throughout the county.
Researches and implements inclusive, culturally and linguistically competent strategies for working with diverse populations.
Knowledge of: Foundations and applications of racial equity in public health/population health nursing and community health worker practice.
The impact of race (institutional/systemic racism), ethnicity, nationality, socioeconomic status, religion, economic class, education, age, gender, sexual orientation, marital status, mental and physical ability and learning styles on behavior, attitudes, and values related to health.
Prioritizing cultural, linguistic, social, and behavioral factors in determining the delivery of public health services.
Core competencies for Public Health Professionals and able to use them in identifying professional growth opportunities.
Ability to: Express ideas effectively both orally and in writing and maintain accurate records.
Effectively use a personal computer, Microsoft Office software, email, and internet to accomplish job functions.
Adhere to established policies and procedures.
Create and/or proofread forms, brochures, and informational pamphlets.
Develop and adapt approaches to problems that consider and celebrate cultural differences.
For complete job announcement, application requirements, and to apply on-line, please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Salary Grade: Local 335.503 ($18.44 - $23.52) per hour
Job Summary
Are you passionate about analytics? Do you love the challenge of building reports? Do you enjoy all things academic?
The Institutional Research Office, which is responsible for the accreditation of the College with State and Regional accrediting bodies, is looking for an SQL Academic Reporting Specialist to join their team.
The SQL Academic Reporting Specialist provides support to the Institutional Research (IR) Office in accreditation data reporting, as well as supporting the IR Office with data compliance checks to ensure data integrity. This position implements techniques and analytics to transform raw data into user-friendly reports which may incorporate the use of various programming languages and visualization software.
This position also designs, develops, optimizes, maintains and supports ETL processes using data warehouse design best practices and SQL Server Integration Services (SSIS) to integrate data from multiple source systems into a Data Warehouse, cleansing data, transforming and loading data from multiple formats using SSIS and stored procedures. Additionally, advanced SQL reporting skills for utilization of charts, drill-downs, hyperlinks and condition color-coding will be used on a daily basis. This position works closely not only with their supervisor but with stakeholders as well on requirements and functional specifications to understand reporting priorities and user outcome parameters.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Responsible for development of accreditation compliance data reports.
Creates specialized reports for academic program analysis.
Oversees programming of academic program review system “PROVIEW2”.
Produces reports for analysis of student trends and performance.
Develops reports for tracking student academic program cohort persistence, retention, completion, and transfer-out data.
Develops reports using student learning outcome data from the College LMS system for reporting to accrediting bodies.
Responsible for Student Outcomes reporting with inclusion of student transfer data.
Responsible for updates to advisory committee database system.
Oversight and programming updates of the College Enrollment Report.
Collaborates with academic leaders in development of reports for analysis in improving outcomes and services to students.
Establishes reporting efficiencies to serve academic deans and administrative assistants for review of student and program related data.
Responsible for development, production maintenance and reporting of institutional data using Microsoft SQL Server 2012/2016 and SQL Reporting Services with extensive use of Visual Studio.
Requires working with database structures and modeling, query tools, report writers and customer report programming. The tools used include SQL Server Management Studio, Business Intelligence Development Studio, Analysis Services, SQL, Transact SQL, and Ellucian/Colleague.
Writes and troubleshoots SQL Code and design stored procedures, functions, tables, views, triggers, indexes, and constraints. Knowledge and ability to schedule jobs. Investigates, analyzes, and prioritizes data and uses both technical and interpersonal skills to draft and propose effective solutions.
Troubleshoots any problems that arise from the reports, the database, the software, and software configuration.
Writes queries to extract data and data structures of the system.
Develops, manages, and maintains reports and/or data extracts for use by individual users (e.g. assessment information, enrollment, student progress, etc.) for the purpose of providing information customized to meet specific needs.
Checks the accuracy of data from reports.
Maintains .NET programs.
Works with college representatives to design, create, implement, and maintain reporting capabilities and standards.
Works closely with technical and non-technical end users, gathering ad hoc reporting requirements, converting requirements into technical specifications, and training how to produce and use reports.
Collaborates in development of user materials (e.g., training support handouts, field definitions, etc.).
Actively participates in cross-training functions as both teacher and student.
Performs other duties as assigned.
Minimum Qualifications
Associates degree in a related field and two years of relevant work experience OR an equivalent combination of education and experience to total 4 years.
Demonstrated experience in programming with working knowledge to include Microsoft SQL Server / Reporting Services.
Demonstrated ability to maintain and improve editing of .NET applications.
Demonstrated ability to prioritize projects and manage resources.
Demonstrated excellent written and verbal communication skills to positively interact with faculty, staff and vendors.
Demonstrated strong organizational skills with exceptional follow through and attention to detail.
Demonstrated proficiency in Microsoft Office Excel as well as other Microsoft Office and Google Suite programs.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable and inclusive learning and working environment.
Preferred Qualifications
Bachelor’s degree in a related field.
Demonstrated working knowledge of ERP Systems such as Ellucian/Colleague, etc.
Experience in a post-secondary educational setting.
Demonstrated knowledge and experience in using Visual Studio.
Employment Status
Full time, exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter addressing the following:
Detail your experience with SQL/Visual Studio/Reporting Services (designing, creating, implementing and maintaining).
Describe your level of experience with various computer software. Please be detailed and specific on the most recent versions of the software you have used.
Describe responsibilities you have had in meeting deadlines, developing and scheduling multiple projects, data validation/integrity, and time management.
Explain your level of involvement and experience with providing data/reports for compliance and/or accreditation.
Submit the online application and all required materials by Thursday, May 12, 2022. Preference will be given to applicants who submit the required materials on or before May 12th. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Apr 21, 2022
Full time
Job Summary
Are you passionate about analytics? Do you love the challenge of building reports? Do you enjoy all things academic?
The Institutional Research Office, which is responsible for the accreditation of the College with State and Regional accrediting bodies, is looking for an SQL Academic Reporting Specialist to join their team.
The SQL Academic Reporting Specialist provides support to the Institutional Research (IR) Office in accreditation data reporting, as well as supporting the IR Office with data compliance checks to ensure data integrity. This position implements techniques and analytics to transform raw data into user-friendly reports which may incorporate the use of various programming languages and visualization software.
This position also designs, develops, optimizes, maintains and supports ETL processes using data warehouse design best practices and SQL Server Integration Services (SSIS) to integrate data from multiple source systems into a Data Warehouse, cleansing data, transforming and loading data from multiple formats using SSIS and stored procedures. Additionally, advanced SQL reporting skills for utilization of charts, drill-downs, hyperlinks and condition color-coding will be used on a daily basis. This position works closely not only with their supervisor but with stakeholders as well on requirements and functional specifications to understand reporting priorities and user outcome parameters.
Hawkeye Community College is a comprehensive community college focused on meeting the needs of the community by providing quality, affordable learning experiences for a diverse student body through our Adult Learning Center, Business and Community Education Department as well as through more than 50 career and technical programs and liberal arts transfer programs. Hawkeye Community College’s mission is about empowering students, strengthening businesses and enriching communities with a vision to improve the quality of life in the communities we serve.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Responsible for development of accreditation compliance data reports.
Creates specialized reports for academic program analysis.
Oversees programming of academic program review system “PROVIEW2”.
Produces reports for analysis of student trends and performance.
Develops reports for tracking student academic program cohort persistence, retention, completion, and transfer-out data.
Develops reports using student learning outcome data from the College LMS system for reporting to accrediting bodies.
Responsible for Student Outcomes reporting with inclusion of student transfer data.
Responsible for updates to advisory committee database system.
Oversight and programming updates of the College Enrollment Report.
Collaborates with academic leaders in development of reports for analysis in improving outcomes and services to students.
Establishes reporting efficiencies to serve academic deans and administrative assistants for review of student and program related data.
Responsible for development, production maintenance and reporting of institutional data using Microsoft SQL Server 2012/2016 and SQL Reporting Services with extensive use of Visual Studio.
Requires working with database structures and modeling, query tools, report writers and customer report programming. The tools used include SQL Server Management Studio, Business Intelligence Development Studio, Analysis Services, SQL, Transact SQL, and Ellucian/Colleague.
Writes and troubleshoots SQL Code and design stored procedures, functions, tables, views, triggers, indexes, and constraints. Knowledge and ability to schedule jobs. Investigates, analyzes, and prioritizes data and uses both technical and interpersonal skills to draft and propose effective solutions.
Troubleshoots any problems that arise from the reports, the database, the software, and software configuration.
Writes queries to extract data and data structures of the system.
Develops, manages, and maintains reports and/or data extracts for use by individual users (e.g. assessment information, enrollment, student progress, etc.) for the purpose of providing information customized to meet specific needs.
Checks the accuracy of data from reports.
Maintains .NET programs.
Works with college representatives to design, create, implement, and maintain reporting capabilities and standards.
Works closely with technical and non-technical end users, gathering ad hoc reporting requirements, converting requirements into technical specifications, and training how to produce and use reports.
Collaborates in development of user materials (e.g., training support handouts, field definitions, etc.).
Actively participates in cross-training functions as both teacher and student.
Performs other duties as assigned.
Minimum Qualifications
Associates degree in a related field and two years of relevant work experience OR an equivalent combination of education and experience to total 4 years.
Demonstrated experience in programming with working knowledge to include Microsoft SQL Server / Reporting Services.
Demonstrated ability to maintain and improve editing of .NET applications.
Demonstrated ability to prioritize projects and manage resources.
Demonstrated excellent written and verbal communication skills to positively interact with faculty, staff and vendors.
Demonstrated strong organizational skills with exceptional follow through and attention to detail.
Demonstrated proficiency in Microsoft Office Excel as well as other Microsoft Office and Google Suite programs.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable and inclusive learning and working environment.
Preferred Qualifications
Bachelor’s degree in a related field.
Demonstrated working knowledge of ERP Systems such as Ellucian/Colleague, etc.
Experience in a post-secondary educational setting.
Demonstrated knowledge and experience in using Visual Studio.
Employment Status
Full time, exempt position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; tuition reimbursement; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working Conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty and staff in person, by telephone and computers.
Application Procedure
Complete an online application at hawkeyecollege.edu/employment
Submit/upload a resume.
Submit/upload 3 references with a minimum of 1 being from a current/past supervisor.
Submit/upload a cover letter addressing the following:
Detail your experience with SQL/Visual Studio/Reporting Services (designing, creating, implementing and maintaining).
Describe your level of experience with various computer software. Please be detailed and specific on the most recent versions of the software you have used.
Describe responsibilities you have had in meeting deadlines, developing and scheduling multiple projects, data validation/integrity, and time management.
Explain your level of involvement and experience with providing data/reports for compliance and/or accreditation.
Submit the online application and all required materials by Thursday, May 12, 2022. Preference will be given to applicants who submit the required materials on or before May 12th. This position will remain open until filled.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Job Title: Program Assistant Reports to: Director of Programming Job Status: Full time (40 hours/week) Salary Range: $45,000 - $54,999 Application Deadline: May 16, 2022 Starting: July 5, 2022
About Generation Hope:
Generation Hope is a nonprofit organization with a mission to ensure all student parents have the opportunities to succeed and experience economic mobility by engaging education and policy partners to drive systemic change and providing direct support to teen parents in college as well as their children through holistic, two-generation programming. To date we have provided over $1 million in tuition assistance, supported 275 teen parents in college, celebrated more than 100 degrees earned through our program, and built relationships with 20+ two and four-year institutions around the DC Metro region as well as other institutions across the country. For more information, please visit: www.generationhope.org .
We are one of the “best non-profits in the region.” Read below to learn why.
By joining our team, you will be working for an organization named "one of the best nonprofits in the Washington, DC region" by the Catalogue for Philanthropy. Not only do we live out and operationalize our values, we have done the work to create a culture that truly supports every member of our staff. The best part of our organization is the people, from the families we serve to the team we have deliberately cultivated. We strive for excellence while understanding the most valuable asset that we have is our people. We celebrate diversity in all of its forms, including thought, professional and lived experiences, race, gender - even taste in music. If this sounds like a mission and work environment you would like to contribute to and grow with, please consider joining our team. The Program Assistant is responsible for supporting the administrative functioning of the Program team and will work closely with the Director of Programming as well as the Program Managers.
Primary Responsibilities: Administrative Support: ● Research and connect with potential community partners, and maintain Generation Hope’s Repository of Resources, ensuring that resources are accurate and up to date.
● Draft monthly e-newsletters for Scholars, Sponsors, Resource Families, and alumni. ● As requested, support program staff with research on resources, college policies, government benefits, etc. ● Post resources and information to the Scholar and Sponsor Facebook pages. ● Assist with program database management including data cleanup, ensuring that data is consistent across all databases, etc. ● Assist with recruitment of new Scholars and mentors, as needed. ● Support the planning and execution of events including scheduling, technical support, note taking, and pre/post emails. ● Research and maintain information about additional scholarships that Generation Hope Scholars can apply for. ● Work with the Operations team to support tuition payment and other processes to ensure smooth functioning and collaboration with the Program team. ● Work with the Operations team to manage the Sponsor pledge form completion and tracking and ensure that pledge forms align with planned tuition spending. ● Maintain information about opportunities for students at Generation Hope partner colleges and update case managers.
Program Support: ● Mental Health Program: ○ Track mental health sessions and assist with session follow-up. ○ Track and disaggregate data related to the mental health program. ○ Research and connect with potential partners for mental health services. ○ Support the Medicaid billing process. ○ Support the planning and execution of mental health group sessions.
● Next Generation Academy Program: ○ Manage the resource repository for children and connect with community partners. ○ Support the Early Childhood Manager in tracking Scholar and mentor engagement with Next Generation Academy requirements.
● Career Program: ○ Develop and maintain a repository of career resources for alumni. ○ Support overall administrative functioning of the career readiness program, including data tracking, management, and disaggregation, management of the Career Corps volunteer program, etc. ○ Research job and internship opportunities to share with Scholars and alumni on a monthly basis and at the request of the College and Career Success Manager. ○ Support the planning and execution of Career Week and Career Exploration Days. ○ Support the management and execution of the Internship Fund. ○ Support College and Career Success Manager in planning and executing internship opportunities year-round. ○ Support the development of career readiness curriculum.
● Alumni Program: ○ Manage Generation Hope’s alumni database and ensure, to the greatest extent possible, that alumni contact information is up to date. ○ Track alumni engagement with Generation Hope. ○ Support the planning of alumni events and the activities of the Alumni Executive Committee.
Event Support (once Generation Hope returns fully to in-person programming): ● Staff Generation Hope’s family-friendly study area in our office two evenings per week or one evening and a Saturday or Sunday afternoon per week so that Scholars can study and use computers/printers while children play. ● Attend evening or weekend events, such as Family Dinners, trainings, etc, assisting staff with facilitation, logistical support, and coordination as needed. ● Plan and execute at least 2 “Study Halls” per year with childcare volunteers and snacks for Scholars during final exams and track attendance data. ● Work with the Director of Programming to track usage of study area.
In-Kind Donation Support: ● Maintain an organized storage space. Take regular inventory of items in storage and discard items that are expired, not in good condition, no longer useful, etc. ● Manage the Fall and Spring Wishlist and holiday gifts program. ● Work with inkind donors to coordinate acceptance and drop-off of items, and to ensure that in-kind donation forms are completed accurately and in a timely manner. ● Seek out and manage laptop donations for Scholars, including testing laptops, installing software as necessary, tracking, etc. ● Manage and update online wish lists and ensure donors are thanked appropriately. ● In partnership with the Community Engagement team, work with groups to organize item drives and recruit in-kind donations. ● Support the organization and cleaning of childcare supplies after events.
Other: ● Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications, establishing personal networks, and participating in professional societies. ● Other duties as assigned.
WE ARE LOOKING FOR A HARDWORKING, INNOVATIVE, COLLABORATIVE INDIVIDUAL WHO THRIVES IN A FAST PACED ENVIRONMENT. THE SUCCESSFUL CANDIDATE WILL HAVE THESE QUALITIES/QUALIFICATIONS: ● Associate’s degree or equivalent combination of education and experience ● Extremely organized and detail oriented; can stay on top of many projects at once. ● Strong written communication skills ● Record-keeping and data entry skills ● Fantastic customer service ethic and high expectations for quality ● Motivated to take initiative and able to work independently as well as with a team ● Committed to racial equity with an understanding of the systemic issues contributing to poverty ● Willingness to adjust hours to accommodate the needs and schedules of Scholars ● Must be available for special events and trainings, which may occur on evenings and weekends ● Excellent office and computer skills. Proficiency in Microsoft Office and Google Suites is required.
● Able to establish and maintain cooperative professional relationships with colleagues, donors, volunteers and the public ● Personal qualities of honesty, credibility, and dedication to the mission and values of Generation Hope ● Event planning experience a plus ● Bilingual (Spanish/English) a plus ● Personal and professional commitment to understanding and dismantling systemic and institutional racism
CANDIDATES MUST RESIDE IN WASHINGTON, D.C., VIRGINIA, OR MARYLAND BEFORE THE EMPLOYMENT START DATE.
Generation Hope provides full benefits, including 403(b), health, dental, and paid time off. More information about the benefits of working at Generation Hope can be found at generationhope.org/careers .
To apply, please complete the online application here: https://Generation_Hope.formstack.com/forms/apply_now . Please do not call.
Generation Hope is an equal opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.
Apr 12, 2022
Full time
Job Title: Program Assistant Reports to: Director of Programming Job Status: Full time (40 hours/week) Salary Range: $45,000 - $54,999 Application Deadline: May 16, 2022 Starting: July 5, 2022
About Generation Hope:
Generation Hope is a nonprofit organization with a mission to ensure all student parents have the opportunities to succeed and experience economic mobility by engaging education and policy partners to drive systemic change and providing direct support to teen parents in college as well as their children through holistic, two-generation programming. To date we have provided over $1 million in tuition assistance, supported 275 teen parents in college, celebrated more than 100 degrees earned through our program, and built relationships with 20+ two and four-year institutions around the DC Metro region as well as other institutions across the country. For more information, please visit: www.generationhope.org .
We are one of the “best non-profits in the region.” Read below to learn why.
By joining our team, you will be working for an organization named "one of the best nonprofits in the Washington, DC region" by the Catalogue for Philanthropy. Not only do we live out and operationalize our values, we have done the work to create a culture that truly supports every member of our staff. The best part of our organization is the people, from the families we serve to the team we have deliberately cultivated. We strive for excellence while understanding the most valuable asset that we have is our people. We celebrate diversity in all of its forms, including thought, professional and lived experiences, race, gender - even taste in music. If this sounds like a mission and work environment you would like to contribute to and grow with, please consider joining our team. The Program Assistant is responsible for supporting the administrative functioning of the Program team and will work closely with the Director of Programming as well as the Program Managers.
Primary Responsibilities: Administrative Support: ● Research and connect with potential community partners, and maintain Generation Hope’s Repository of Resources, ensuring that resources are accurate and up to date.
● Draft monthly e-newsletters for Scholars, Sponsors, Resource Families, and alumni. ● As requested, support program staff with research on resources, college policies, government benefits, etc. ● Post resources and information to the Scholar and Sponsor Facebook pages. ● Assist with program database management including data cleanup, ensuring that data is consistent across all databases, etc. ● Assist with recruitment of new Scholars and mentors, as needed. ● Support the planning and execution of events including scheduling, technical support, note taking, and pre/post emails. ● Research and maintain information about additional scholarships that Generation Hope Scholars can apply for. ● Work with the Operations team to support tuition payment and other processes to ensure smooth functioning and collaboration with the Program team. ● Work with the Operations team to manage the Sponsor pledge form completion and tracking and ensure that pledge forms align with planned tuition spending. ● Maintain information about opportunities for students at Generation Hope partner colleges and update case managers.
Program Support: ● Mental Health Program: ○ Track mental health sessions and assist with session follow-up. ○ Track and disaggregate data related to the mental health program. ○ Research and connect with potential partners for mental health services. ○ Support the Medicaid billing process. ○ Support the planning and execution of mental health group sessions.
● Next Generation Academy Program: ○ Manage the resource repository for children and connect with community partners. ○ Support the Early Childhood Manager in tracking Scholar and mentor engagement with Next Generation Academy requirements.
● Career Program: ○ Develop and maintain a repository of career resources for alumni. ○ Support overall administrative functioning of the career readiness program, including data tracking, management, and disaggregation, management of the Career Corps volunteer program, etc. ○ Research job and internship opportunities to share with Scholars and alumni on a monthly basis and at the request of the College and Career Success Manager. ○ Support the planning and execution of Career Week and Career Exploration Days. ○ Support the management and execution of the Internship Fund. ○ Support College and Career Success Manager in planning and executing internship opportunities year-round. ○ Support the development of career readiness curriculum.
● Alumni Program: ○ Manage Generation Hope’s alumni database and ensure, to the greatest extent possible, that alumni contact information is up to date. ○ Track alumni engagement with Generation Hope. ○ Support the planning of alumni events and the activities of the Alumni Executive Committee.
Event Support (once Generation Hope returns fully to in-person programming): ● Staff Generation Hope’s family-friendly study area in our office two evenings per week or one evening and a Saturday or Sunday afternoon per week so that Scholars can study and use computers/printers while children play. ● Attend evening or weekend events, such as Family Dinners, trainings, etc, assisting staff with facilitation, logistical support, and coordination as needed. ● Plan and execute at least 2 “Study Halls” per year with childcare volunteers and snacks for Scholars during final exams and track attendance data. ● Work with the Director of Programming to track usage of study area.
In-Kind Donation Support: ● Maintain an organized storage space. Take regular inventory of items in storage and discard items that are expired, not in good condition, no longer useful, etc. ● Manage the Fall and Spring Wishlist and holiday gifts program. ● Work with inkind donors to coordinate acceptance and drop-off of items, and to ensure that in-kind donation forms are completed accurately and in a timely manner. ● Seek out and manage laptop donations for Scholars, including testing laptops, installing software as necessary, tracking, etc. ● Manage and update online wish lists and ensure donors are thanked appropriately. ● In partnership with the Community Engagement team, work with groups to organize item drives and recruit in-kind donations. ● Support the organization and cleaning of childcare supplies after events.
Other: ● Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications, establishing personal networks, and participating in professional societies. ● Other duties as assigned.
WE ARE LOOKING FOR A HARDWORKING, INNOVATIVE, COLLABORATIVE INDIVIDUAL WHO THRIVES IN A FAST PACED ENVIRONMENT. THE SUCCESSFUL CANDIDATE WILL HAVE THESE QUALITIES/QUALIFICATIONS: ● Associate’s degree or equivalent combination of education and experience ● Extremely organized and detail oriented; can stay on top of many projects at once. ● Strong written communication skills ● Record-keeping and data entry skills ● Fantastic customer service ethic and high expectations for quality ● Motivated to take initiative and able to work independently as well as with a team ● Committed to racial equity with an understanding of the systemic issues contributing to poverty ● Willingness to adjust hours to accommodate the needs and schedules of Scholars ● Must be available for special events and trainings, which may occur on evenings and weekends ● Excellent office and computer skills. Proficiency in Microsoft Office and Google Suites is required.
● Able to establish and maintain cooperative professional relationships with colleagues, donors, volunteers and the public ● Personal qualities of honesty, credibility, and dedication to the mission and values of Generation Hope ● Event planning experience a plus ● Bilingual (Spanish/English) a plus ● Personal and professional commitment to understanding and dismantling systemic and institutional racism
CANDIDATES MUST RESIDE IN WASHINGTON, D.C., VIRGINIA, OR MARYLAND BEFORE THE EMPLOYMENT START DATE.
Generation Hope provides full benefits, including 403(b), health, dental, and paid time off. More information about the benefits of working at Generation Hope can be found at generationhope.org/careers .
To apply, please complete the online application here: https://Generation_Hope.formstack.com/forms/apply_now . Please do not call.
Generation Hope is an equal opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.
Job Summary
This position is responsible for supporting two departments in providing excellent customer service, maintaining customer confidence and protecting operational integrity by keeping information confidential, and providing support for a variety of special projects, committees, functions, and activities.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Prepares reports by collecting and analyzing information.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Provides effective administrative, clerical and travel/event planning support and organizational scheduling, committee/team/workgroup meeting agenda preparation, minuting, preparing and distributing agendas and minutes, tracking and compiling decisions for IVPSAID.
Welcomes guests (faculty, staff, students, families, callers, visitors, and customers) by greeting them in person or on the telephone and by answering or directing inquiries and creating a professional, helpful, welcoming atmosphere.
Provide service excellence through courteous, informed, accessible and positive professional engagement.
Oversees correct distribution and disposition of notices, memoranda, directives, and related materials.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Accurately completes requisitions, purchase orders, print shop orders, and maintenance work tickets.
Contributes to team effort by accomplishing related results as needed.
Coordinates materials and refreshments for activities and meetings include arranging room setup.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the grants department and grant funded projects/programs and of Student Affairs and Institutional Diversity divisional operations.
Assists and maintains supervisor’s appointment schedules by planning and scheduling meetings for the Director of Grants & Resource Development (DGRD) and back up calendaring support for the Interim Vice President of Student Affairs & Institutional Diversity (IVPSAID).
Organize and maintain electronic and paper files of grant & student affairs and institutional diversity documents and resources.
Record submission of grant proposals, awards, modifications, and reports in database and effectively retrieve information.
Assist with producing various reports including prospect calendar, grants portfolio, and other reports as needed by both departments.
Support Grants staff with administration tasks related to compliance, monitoring, documentation, and mailing grant agreements and other related documents.
Edit and proof-read grant and student affairs and institutional diversity documents.
Work to enhance and improve grants management processes and increase efficiencies.
Assist with webpage updates and production of departmental promotional materials.
Assist with grant prospecting to identify potential grants.
Assist with research and analysis of data for complex grant applications; i.e. participant demographics, employment/labor trends, poverty data, etc.
Assist in orchestrating significant portions of the annual Commencement activities in planning and execution of it, (e.g., making travel arrangements, processing purchases and reimbursements, working with college staff members to ensure all aspects of the event go smoothly) and for platform-party participants.
Serves as back-up to the Foundation Executive Assistant, answering the phone and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and two years of office experience or equivalent combination of education and experience to total 4 years.
Minimum typing speed of 40 net words per minute.
Demonstrated proficiency using all Microsoft Office and/or Google Suite programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated ability to respond quickly to deadlines and perform work on multiple tasks independently.
Demonstrated aptitude to analyze and improve office procedures.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with and provide customer service for diverse populations (faculty, staff, students, and general public).
Demonstrated administrative writing skills, reporting skills, scheduling, organization, time management, office equipment maintenance, travel logistics, and verbal communication skills.
Demonstrated general working or ability to develop knowledge of applicable college infrastructure, policies, and procedures.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Employment Status
Full time position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand, and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty, and staff in person, by telephone and computers.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with 1 minimum being a current/past supervisor as well as a cover letter that briefly addresses:
Your work experience with customer service and administrative duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, Google Suite, database).
Your work experience related to handling confidential information.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Nov 03, 2021
Full time
Job Summary
This position is responsible for supporting two departments in providing excellent customer service, maintaining customer confidence and protecting operational integrity by keeping information confidential, and providing support for a variety of special projects, committees, functions, and activities.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Prepares reports by collecting and analyzing information.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Provides effective administrative, clerical and travel/event planning support and organizational scheduling, committee/team/workgroup meeting agenda preparation, minuting, preparing and distributing agendas and minutes, tracking and compiling decisions for IVPSAID.
Welcomes guests (faculty, staff, students, families, callers, visitors, and customers) by greeting them in person or on the telephone and by answering or directing inquiries and creating a professional, helpful, welcoming atmosphere.
Provide service excellence through courteous, informed, accessible and positive professional engagement.
Oversees correct distribution and disposition of notices, memoranda, directives, and related materials.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Accurately completes requisitions, purchase orders, print shop orders, and maintenance work tickets.
Contributes to team effort by accomplishing related results as needed.
Coordinates materials and refreshments for activities and meetings include arranging room setup.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the grants department and grant funded projects/programs and of Student Affairs and Institutional Diversity divisional operations.
Assists and maintains supervisor’s appointment schedules by planning and scheduling meetings for the Director of Grants & Resource Development (DGRD) and back up calendaring support for the Interim Vice President of Student Affairs & Institutional Diversity (IVPSAID).
Organize and maintain electronic and paper files of grant & student affairs and institutional diversity documents and resources.
Record submission of grant proposals, awards, modifications, and reports in database and effectively retrieve information.
Assist with producing various reports including prospect calendar, grants portfolio, and other reports as needed by both departments.
Support Grants staff with administration tasks related to compliance, monitoring, documentation, and mailing grant agreements and other related documents.
Edit and proof-read grant and student affairs and institutional diversity documents.
Work to enhance and improve grants management processes and increase efficiencies.
Assist with webpage updates and production of departmental promotional materials.
Assist with grant prospecting to identify potential grants.
Assist with research and analysis of data for complex grant applications; i.e. participant demographics, employment/labor trends, poverty data, etc.
Assist in orchestrating significant portions of the annual Commencement activities in planning and execution of it, (e.g., making travel arrangements, processing purchases and reimbursements, working with college staff members to ensure all aspects of the event go smoothly) and for platform-party participants.
Serves as back-up to the Foundation Executive Assistant, answering the phone and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and two years of office experience or equivalent combination of education and experience to total 4 years.
Minimum typing speed of 40 net words per minute.
Demonstrated proficiency using all Microsoft Office and/or Google Suite programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated ability to respond quickly to deadlines and perform work on multiple tasks independently.
Demonstrated aptitude to analyze and improve office procedures.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with and provide customer service for diverse populations (faculty, staff, students, and general public).
Demonstrated administrative writing skills, reporting skills, scheduling, organization, time management, office equipment maintenance, travel logistics, and verbal communication skills.
Demonstrated general working or ability to develop knowledge of applicable college infrastructure, policies, and procedures.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Employment Status
Full time position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand, and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty, and staff in person, by telephone and computers.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with 1 minimum being a current/past supervisor as well as a cover letter that briefly addresses:
Your work experience with customer service and administrative duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, Google Suite, database).
Your work experience related to handling confidential information.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Job Summary
This position is responsible for supporting two departments in providing excellent customer service, maintaining customer confidence and protecting operational integrity by keeping information confidential, and providing support for a variety of special projects, committees, functions, and activities.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Prepares reports by collecting and analyzing information.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Provides effective administrative, clerical and travel/event planning support and organizational scheduling, committee/team/workgroup meeting agenda preparation, minuting, preparing and distributing agendas and minutes, tracking and compiling decisions for IVPSAID.
Welcomes guests (faculty, staff, students, families, callers, visitors, and customers) by greeting them in person or on the telephone and by answering or directing inquiries and creating a professional, helpful, welcoming atmosphere.
Provide service excellence through courteous, informed, accessible and positive professional engagement.
Oversees correct distribution and disposition of notices, memoranda, directives, and related materials.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Accurately completes requisitions, purchase orders, print shop orders, and maintenance work tickets.
Contributes to team effort by accomplishing related results as needed.
Coordinates materials and refreshments for activities and meetings include arranging room setup.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the grants department and grant funded projects/programs and of Student Affairs and Institutional Diversity divisional operations.
Assists and maintains supervisor’s appointment schedules by planning and scheduling meetings for the Director of Grants & Resource Development (DGRD) and back up calendaring support for the Interim Vice President of Student Affairs & Institutional Diversity (IVPSAID).
Organize and maintain electronic and paper files of grant & student affairs and institutional diversity documents and resources.
Record submission of grant proposals, awards, modifications, and reports in database and effectively retrieve information.
Assist with producing various reports including prospect calendar, grants portfolio, and other reports as needed by both departments.
Support Grants staff with administration tasks related to compliance, monitoring, documentation, and mailing grant agreements and other related documents.
Edit and proof-read grant and student affairs and institutional diversity documents.
Work to enhance and improve grants management processes and increase efficiencies.
Assist with webpage updates and production of departmental promotional materials.
Assist with grant prospecting to identify potential grants.
Assist with research and analysis of data for complex grant applications; i.e. participant demographics, employment/labor trends, poverty data, etc.
Assist in orchestrating significant portions of the annual Commencement activities in planning and execution of it, (e.g., making travel arrangements, processing purchases and reimbursements, working with college staff members to ensure all aspects of the event go smoothly) and for platform-party participants.
Serves as back-up to the Foundation Executive Assistant, answering the phone and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and two years of office experience or equivalent combination of education and experience to total 4 years.
Minimum typing speed of 40 net words per minute.
Demonstrated proficiency using all Microsoft Office and/or Google Suite programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated ability to respond quickly to deadlines and perform work on multiple tasks independently.
Demonstrated aptitude to analyze and improve office procedures.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with and provide customer service for diverse populations (faculty, staff, students, and general public).
Demonstrated administrative writing skills, reporting skills, scheduling, organization, time management, office equipment maintenance, travel logistics, and verbal communication skills.
Demonstrated general working or ability to develop knowledge of applicable college infrastructure, policies, and procedures.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Employment Status
Full time position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand, and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty, and staff in person, by telephone and computers.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with 1 minimum being a current/past supervisor as well as a cover letter that briefly addresses:
Your work experience with customer service and administrative duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, Google Suite, database).
Your work experience related to handling confidential information.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Aug 17, 2021
Full time
Job Summary
This position is responsible for supporting two departments in providing excellent customer service, maintaining customer confidence and protecting operational integrity by keeping information confidential, and providing support for a variety of special projects, committees, functions, and activities.
Essential Job Functions
Important responsibilities and duties may include, but are not limited to, the following:
Prepares reports by collecting and analyzing information.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Provides effective administrative, clerical and travel/event planning support and organizational scheduling, committee/team/workgroup meeting agenda preparation, minuting, preparing and distributing agendas and minutes, tracking and compiling decisions for IVPSAID.
Welcomes guests (faculty, staff, students, families, callers, visitors, and customers) by greeting them in person or on the telephone and by answering or directing inquiries and creating a professional, helpful, welcoming atmosphere.
Provide service excellence through courteous, informed, accessible and positive professional engagement.
Oversees correct distribution and disposition of notices, memoranda, directives, and related materials.
Maintains effective and efficient flow of communication and information through calendars, correspondence, memos, telephone messages, and office records.
Accurately completes requisitions, purchase orders, print shop orders, and maintenance work tickets.
Contributes to team effort by accomplishing related results as needed.
Coordinates materials and refreshments for activities and meetings include arranging room setup.
Performs other duties as assigned.
Position Specific Responsibilities
Important responsibilities and duties may include, but are not limited to, the following:
Maintains knowledge of the grants department and grant funded projects/programs and of Student Affairs and Institutional Diversity divisional operations.
Assists and maintains supervisor’s appointment schedules by planning and scheduling meetings for the Director of Grants & Resource Development (DGRD) and back up calendaring support for the Interim Vice President of Student Affairs & Institutional Diversity (IVPSAID).
Organize and maintain electronic and paper files of grant & student affairs and institutional diversity documents and resources.
Record submission of grant proposals, awards, modifications, and reports in database and effectively retrieve information.
Assist with producing various reports including prospect calendar, grants portfolio, and other reports as needed by both departments.
Support Grants staff with administration tasks related to compliance, monitoring, documentation, and mailing grant agreements and other related documents.
Edit and proof-read grant and student affairs and institutional diversity documents.
Work to enhance and improve grants management processes and increase efficiencies.
Assist with webpage updates and production of departmental promotional materials.
Assist with grant prospecting to identify potential grants.
Assist with research and analysis of data for complex grant applications; i.e. participant demographics, employment/labor trends, poverty data, etc.
Assist in orchestrating significant portions of the annual Commencement activities in planning and execution of it, (e.g., making travel arrangements, processing purchases and reimbursements, working with college staff members to ensure all aspects of the event go smoothly) and for platform-party participants.
Serves as back-up to the Foundation Executive Assistant, answering the phone and assisting walk-ins as needed.
Minimum Qualifications
Associates degree or equivalent and two years of office experience or equivalent combination of education and experience to total 4 years.
Minimum typing speed of 40 net words per minute.
Demonstrated proficiency using all Microsoft Office and/or Google Suite programs.
Demonstrated knowledge of recordkeeping principles and practices and ability to prepare records and reports.
Demonstrated ability to respond quickly to deadlines and perform work on multiple tasks independently.
Demonstrated aptitude to analyze and improve office procedures.
Demonstrated ability to understand and follow complex oral and written directions.
Demonstrated ability to work with and provide customer service for diverse populations (faculty, staff, students, and general public).
Demonstrated administrative writing skills, reporting skills, scheduling, organization, time management, office equipment maintenance, travel logistics, and verbal communication skills.
Demonstrated general working or ability to develop knowledge of applicable college infrastructure, policies, and procedures.
A demonstrated commitment to diversity, equity, and inclusion through inclusive behaviors and helping contribute to a culture of inclusivity, and a vibrant, diverse, equitable, and inclusive learning and working environment.
Employment Status
Full time position with comprehensive or competitive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
Working conditions
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand, and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with student, faculty, and staff in person, by telephone and computers.
Application Procedure
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references with 1 minimum being a current/past supervisor as well as a cover letter that briefly addresses:
Your work experience with customer service and administrative duties.
Software you competently use and the types of professional documents you have produced (e.g., spreadsheets, PowerPoint, Google Suite, database).
Your work experience related to handling confidential information.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Children's Hospital of Philadelphia
Philadelphia, PA
The Urinary Stone Disease Research Network (USDRN) is conducting the Prevention of Urinary Stones with Hydration (PUSH) trial to determine whether a multi-component program of behavioral interventions will reduce kidney stone recurrence over a 2-year period. The intervention incorporates financial incentives, structured problem solving, patient choice, and remote monitoring of fluid intake through a “smart” water bottle. Intervention participants may receive Structured Problem Solving (SPS) from a health coach.
Pursuing Optimal Organisms in People with Stones (POOPS) is a case-control study that seeks to identify the perturbations in the gut and urinary microbiome among individuals with kidney stone disease. POOPS is being conducted at CHOP, Penn, and the University of British Columbia.
The CRA II will help coordinate PUSH and POOPS activities at CHOP and the University of Pennsylvania, with the primary responsibility being PUSH activities. These activities include screening patients, providing participants with study materials, tracking and improving study data, and ascertaining study outcomes.
The ideal candidate will possess:
Previous engagement in clinical research involving study participants
Strong communication skills with various types of patients
High organizational skills
Job Responsibilities
Providing technical and clinical support in the conduct of clinical studies:
Filing and office organization
Patient/research participant scheduling
Patient/research participant history
Data collection
Data entry
Data management
Laboratory procedures
Follow-up care
Order materials/supplies
Schedule research meetings
Research Study Compliance
Adhere to an IRB approved protocols
Comply with Institutional policies, SOPs and guidelines
Comply with federal, state, and sponsor policies
Also may be responsible for any of the following:
Participate in the informed consent process for study subjects
Document and report adverse events
Maintain study source documents
Submit basic IRB reports
Complete case report forms (paper and electronic data capture)
Jul 28, 2021
Full time
The Urinary Stone Disease Research Network (USDRN) is conducting the Prevention of Urinary Stones with Hydration (PUSH) trial to determine whether a multi-component program of behavioral interventions will reduce kidney stone recurrence over a 2-year period. The intervention incorporates financial incentives, structured problem solving, patient choice, and remote monitoring of fluid intake through a “smart” water bottle. Intervention participants may receive Structured Problem Solving (SPS) from a health coach.
Pursuing Optimal Organisms in People with Stones (POOPS) is a case-control study that seeks to identify the perturbations in the gut and urinary microbiome among individuals with kidney stone disease. POOPS is being conducted at CHOP, Penn, and the University of British Columbia.
The CRA II will help coordinate PUSH and POOPS activities at CHOP and the University of Pennsylvania, with the primary responsibility being PUSH activities. These activities include screening patients, providing participants with study materials, tracking and improving study data, and ascertaining study outcomes.
The ideal candidate will possess:
Previous engagement in clinical research involving study participants
Strong communication skills with various types of patients
High organizational skills
Job Responsibilities
Providing technical and clinical support in the conduct of clinical studies:
Filing and office organization
Patient/research participant scheduling
Patient/research participant history
Data collection
Data entry
Data management
Laboratory procedures
Follow-up care
Order materials/supplies
Schedule research meetings
Research Study Compliance
Adhere to an IRB approved protocols
Comply with Institutional policies, SOPs and guidelines
Comply with federal, state, and sponsor policies
Also may be responsible for any of the following:
Participate in the informed consent process for study subjects
Document and report adverse events
Maintain study source documents
Submit basic IRB reports
Complete case report forms (paper and electronic data capture)
Hawkeye Community College
Hawkeye Community College - Waterloo, IA
JOB SUMMARY:
This position works closely with the Director in managing the Business Office functions of the college. Supports compliance with state and federal regulations including reporting requirements. Aids in preparing and reviewing general ledger activity. Manages assigned staff. Assists with investment of College funds.
ESSENTIAL JOB FUNCTIONS:
Important responsibilities and duties may include, but are not limited to, the following:
Supervises and evaluates staff responsible for requisitions, purchase orders, credit card usage.
Reviews business office processes and recommends changes; assists with implementation of changes.
Coordinates documentation of business office processes and maintains up-to-date files.
Assists with year-end audit entries and annual audit schedules.
Assists Director with ad-hoc projects.
Assists with annual budget development.
Completes monthly and correcting journal entries as assigned.
Provides backup accounting for miscellaneous state and federal grants.
Assists with accuracy and balancing of the general ledger.
Assists with investment of college funds.
Serves on institutional committees as assigned.
Performs other duties as assigned by the Director of Business Services.
MINIMUM QUALIFICATIONS
Bachelor’s degree in Accounting or Finance, with four years of progressive leadership experience in accounting, auditing, or finance, OR an equivalent combination of education and experience totaling 8 years.
Knowledge of business office practices and procedures.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Knowledge of budget administration and fiscal management.
Demonstrated ability to respond quickly to deadlines and preform a multitude of tasks.
Working knowledge of sound accounting practices, procedures and principles.
Supervisory experience.
Demonstrated ability to establish and maintain effective working relationships with diverse groups, faculty, staff, students, and the public.
Demonstrated ability to establish and maintain policies and practices.
Demonstrated computer skills and knowledge of Microsoft Office and Google Suite.
Demonstrated ability to work in a team environment.
PREFERRED
Experience in fund accounting.
Experience in higher education.
Experience with Ellucian Colleague ERP software.
Experience in process review and documentation.
WORKING CONDITIONS
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
EMPLOYMENT STATUS
Full time, exempt, position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
APPLICATION PROCEDURE
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references and a cover letter which briefly addresses:
Describe your experience in fund accounting including specific tasks.
Describe your computer experience including the usage of accounting application software and spreadsheets; include specific software names.
Describe your experience handling multiple priorities and responding quickly to deadlines.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Jul 08, 2021
Full time
JOB SUMMARY:
This position works closely with the Director in managing the Business Office functions of the college. Supports compliance with state and federal regulations including reporting requirements. Aids in preparing and reviewing general ledger activity. Manages assigned staff. Assists with investment of College funds.
ESSENTIAL JOB FUNCTIONS:
Important responsibilities and duties may include, but are not limited to, the following:
Supervises and evaluates staff responsible for requisitions, purchase orders, credit card usage.
Reviews business office processes and recommends changes; assists with implementation of changes.
Coordinates documentation of business office processes and maintains up-to-date files.
Assists with year-end audit entries and annual audit schedules.
Assists Director with ad-hoc projects.
Assists with annual budget development.
Completes monthly and correcting journal entries as assigned.
Provides backup accounting for miscellaneous state and federal grants.
Assists with accuracy and balancing of the general ledger.
Assists with investment of college funds.
Serves on institutional committees as assigned.
Performs other duties as assigned by the Director of Business Services.
MINIMUM QUALIFICATIONS
Bachelor’s degree in Accounting or Finance, with four years of progressive leadership experience in accounting, auditing, or finance, OR an equivalent combination of education and experience totaling 8 years.
Knowledge of business office practices and procedures.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Knowledge of budget administration and fiscal management.
Demonstrated ability to respond quickly to deadlines and preform a multitude of tasks.
Working knowledge of sound accounting practices, procedures and principles.
Supervisory experience.
Demonstrated ability to establish and maintain effective working relationships with diverse groups, faculty, staff, students, and the public.
Demonstrated ability to establish and maintain policies and practices.
Demonstrated computer skills and knowledge of Microsoft Office and Google Suite.
Demonstrated ability to work in a team environment.
PREFERRED
Experience in fund accounting.
Experience in higher education.
Experience with Ellucian Colleague ERP software.
Experience in process review and documentation.
WORKING CONDITIONS
Requires skills for succeeding in an office environment, using technology. Requires good hand-eye coordination including visual acuity to use a keyboard and read technical information; arm, hand and finger dexterity, including ability to grasp. Work is performed in an office setting. Sit, stand, bend, lift and move intermittently during working hours. During course of day, interact with students, faculty and staff in person, by telephone and computer.
EMPLOYMENT STATUS
Full time, exempt, position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; holiday, personal, sick, and vacation leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution).
APPLICATION PROCEDURE
Complete online application at hawkeyecollege.edu/employment including a resume, 3 references and a cover letter which briefly addresses:
Describe your experience in fund accounting including specific tasks.
Describe your computer experience including the usage of accounting application software and spreadsheets; include specific software names.
Describe your experience handling multiple priorities and responding quickly to deadlines.
Submit online application and all required materials by the deadline.
Hawkeye Community College is an equal opportunity and affirmative action employer, committed to equity and diversity in its educational services and employment practices: https://www.hawkeyecollege.edu/about/diversity-inclusion/equal-opportunity . The College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; or actual or potential parental, family, or marital status in its programs, activities, or employment practices. Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: Equity Coordinator and Title IX Coordinator for employees, 319-296-4405; or Title IX Coordinator for students, 319-296-4448; Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015; or email equity-titleIX@hawkeyecollege.edu , or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312-730-1560, fax 312-730-1576, email: OCR.Chicago@ed.gov .
If any applicant is in need of a reasonable accommodation in completing the application process, please notify a member of Human Resource Services.
Title : Government Affairs Associate
Department: Government Affairs
Status : Non-Exempt
Reports To : Vice President, Political Affairs
Positions Reporting to this Position : None
Location: Washington, DC
Union: Yes
Job Classification Level: A
Salary Range (depending on experience) : $47,000-$55,000
Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
The Government Affairs Associate will work closely with the Senior Vice President, Government Affairs, the Vice President, Government Affairs and the Vice President, Political Affairs to ensure that the Government Affairs department runs effectively and efficiently. The Government Affairs Associate will be responsible for helping implement department priorities, such as organizing LCV’s Annual Lobby Day and producing the National Environmental Scorecard , as well as helping with scheduling lobby meetings, research and providing general administrative support for department leadership. The ideal candidate is highly organized, has strong attention to detail, can handle multiple projects, is adept at relationship building and committed to advancing racial justice and equity as part of all of our efforts.
Responsibilities :
Assist with the production of the National Environmental Scorecard and manage the recent votes section of the online scorecard.
Help write and prepare materials related to our work to advance policies centered in racial justice and equity.
Schedule Hill and Administration meetings and manage central tracking of meeting outcomes.
Coordinate logistics of LCV’s Annual Lobby Day, fly-ins and other department events.
Provide general administrative support to department leadership, including filing check requests, scheduling and coordinating meetings and logistics, and assisting with key Board Committees.
Help track and provide updates on department progress on meeting key goals.
Help contribute to and track the department’s racial justice and equity work and help ensure an inclusive organizational culture.
Maintain a list of upcoming LCV Action Fund (PAC) events and help schedule participants, and help track PAC budget expenses.
Perform other duties as assigned.
Qualifications :
Work Experience: Required - One year of relevant experience working in an administrative position; relevant internship experience will be considered. Experience tracking and submitting expenses. Preferred - Experience in campaigns, issue advocacy, government or related work. Experience scheduling for a principal.
Skills: Excellent writing, editing, and oral communication skills. Well-organized; hard-working; thorough and detail-oriented; able to manage multiple-tasks at once and work across departments to achieve shared goals; thrives in a fast-paced, collaborative environment; exhibits a professional demeanor and able to maintain confidentiality; demonstrated relationship building skills; interest in issue and electoral campaigns. Proficient in Microsoft Office Suite and Google Drive.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. A commitment to the complex understanding of racial justice and the urgency of confronting institutional racism and inequity within our political system. Commitment to equity and inclusion as organizational practice and culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The person in this position frequently communicates with partners and elected representatives and must be able to exchange accurate information. This position is based in Washington, DC. Travel will be required for meetings with elected officials and their staff, and related events, as well as staff retreats and conferences as needed. Please note that all LCV staff are currently working remotely during the COVID-19 pandemic.
To Apply : Send a cover letter and resume to hr@lcv.org with "Government Affairs Associate” in the subject line no later than June 15, 2021. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace.
Jun 02, 2021
Full time
Title : Government Affairs Associate
Department: Government Affairs
Status : Non-Exempt
Reports To : Vice President, Political Affairs
Positions Reporting to this Position : None
Location: Washington, DC
Union: Yes
Job Classification Level: A
Salary Range (depending on experience) : $47,000-$55,000
Description :
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
The Government Affairs Associate will work closely with the Senior Vice President, Government Affairs, the Vice President, Government Affairs and the Vice President, Political Affairs to ensure that the Government Affairs department runs effectively and efficiently. The Government Affairs Associate will be responsible for helping implement department priorities, such as organizing LCV’s Annual Lobby Day and producing the National Environmental Scorecard , as well as helping with scheduling lobby meetings, research and providing general administrative support for department leadership. The ideal candidate is highly organized, has strong attention to detail, can handle multiple projects, is adept at relationship building and committed to advancing racial justice and equity as part of all of our efforts.
Responsibilities :
Assist with the production of the National Environmental Scorecard and manage the recent votes section of the online scorecard.
Help write and prepare materials related to our work to advance policies centered in racial justice and equity.
Schedule Hill and Administration meetings and manage central tracking of meeting outcomes.
Coordinate logistics of LCV’s Annual Lobby Day, fly-ins and other department events.
Provide general administrative support to department leadership, including filing check requests, scheduling and coordinating meetings and logistics, and assisting with key Board Committees.
Help track and provide updates on department progress on meeting key goals.
Help contribute to and track the department’s racial justice and equity work and help ensure an inclusive organizational culture.
Maintain a list of upcoming LCV Action Fund (PAC) events and help schedule participants, and help track PAC budget expenses.
Perform other duties as assigned.
Qualifications :
Work Experience: Required - One year of relevant experience working in an administrative position; relevant internship experience will be considered. Experience tracking and submitting expenses. Preferred - Experience in campaigns, issue advocacy, government or related work. Experience scheduling for a principal.
Skills: Excellent writing, editing, and oral communication skills. Well-organized; hard-working; thorough and detail-oriented; able to manage multiple-tasks at once and work across departments to achieve shared goals; thrives in a fast-paced, collaborative environment; exhibits a professional demeanor and able to maintain confidentiality; demonstrated relationship building skills; interest in issue and electoral campaigns. Proficient in Microsoft Office Suite and Google Drive.
Cultural Competence: Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. A commitment to the complex understanding of racial justice and the urgency of confronting institutional racism and inequity within our political system. Commitment to equity and inclusion as organizational practice and culture.
Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. The person in this position frequently communicates with partners and elected representatives and must be able to exchange accurate information. This position is based in Washington, DC. Travel will be required for meetings with elected officials and their staff, and related events, as well as staff retreats and conferences as needed. Please note that all LCV staff are currently working remotely during the COVID-19 pandemic.
To Apply : Send a cover letter and resume to hr@lcv.org with "Government Affairs Associate” in the subject line no later than June 15, 2021. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace.