Are you looking for a meaningful career that has a positive impact on the community ? If you answered YES , come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan. People who come to Sparks stay in Sparks.
The Ideal Candidate: The City's Information Technology Division is looking for an individual with a strong background in forensic lab practices and procedures, knowledge of evidence handling in a legal setting or law office, knowledge of discovery rules and/or rules of civil discovery and with the experience and ability to testify as an expert witness. This individual will work with City staff such as but not limited to the City Attorney's Office and City Clerk's office to perform work in support of the City's electronic discovery and public records needs. Are you the ideal candidate? If so, apply now! Application Tips :
Fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting.
Contact information : use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NO T attach resumes or cover letters . The City of Sparks does not review these items with the application.
Enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.
While this position is open until 09/30/2024, depending on qualified candidates, multiple application review dates may occur sooner. The posting may be extended or close without notice if a sufficient number of applications are received and a hiring decision can be made before then. Therefore, individuals are encouraged to apply immediately. Only complete applications will be reviewed for minimum qualifications. The first review of applications will happen by May 7, 2024. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
DESCRIPTION
Forensic Data Analyst I
Under direct supervision, responsible for processing electronic discovery, public records analysis, data recovery, and forensic investigations. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Information Technology Forensic Data Analyst series.
Forensic Data Analyst II Under limited supervision, responsible for processing electronic discovery, public records analysis, data recovery, and forensic investigations. DISTINGUISHING CHARACTERISTICS This is the experienced class in the Information Technology Forensic Data Analyst series. This class is distinguished from the Forensic Data Analyst I by performing extensive data analysis and recovery with a high degree of independence.
Qualifications:
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Forensic Data Analyst I
Education and Experience : Bachelor's Degree with major course work in computer science, information security or a related field and one (1) year of technical experience working in cybersecurity and/or data analysis. OR equivalent combination of education and experience. Licenses and Certificates : Must obtain within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license. Must obtain within six (6) months of hire and maintain throughout employment, Network + and Security + certifications. Must obtain within six (6) months of hire and maintain throughout employment, Incident Command System (ICS) 100/200.
Forensic Data Analyst II
Education and Experience : Bachelor's Degree with major course work in computer science, information security or a related field and three (3) years of technical experience working in cybersecurity and/or data analysis. OR equivalent combination of education and experience. Licenses and Certificates : Must obtain within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license. Must obtain at time of hire and maintain throughout employment, Network+ and Security+ certifications. Must obtain within six (6) months of hire and maintain throughout employment, Incident Command System (ICS) 100/200.
Examples of Essential Duties: Forensic Data Analyst I Work with City staff to perform regular and extensive data recovery and analysis functions in support of a variety of needs including but not limited to the City’s electronic discovery and public records needs, public records analysis, data recovery operations and forensic investigations. Assist the Security Administrator with the ongoing development of the City’s overall security platforms in relation to industry standard forensic practices, forensic data investigation, analysis, and recovery efforts in response to cybersecurity events. Maintain confidentiality handling highly sensitive and confidential matters and materials. Extract data using native tools and computer forensic tools from systems such as but not limited to Office 365, network shares, SQL databases, Windows servers, Windows desktops, and Linux systems. Conduct live analysis on networks, and multiple platforms. Provide subject matter expertise on data forensics by maintaining current technical knowledge and trends, industry best practices, and City policies and procedures related to the work. Review publications, attend trainings and workshops. Testify to authenticate records or as an expert witness as needed. Prepare operational documentation for use by City staff and conduct security assessments and exams on compromised computers and servers. Serve on various City committees and serves as a liaison with outside consultants, vendors and peer institution groups as needed. Work with internal customers and peer organizations to perform research, testing, evaluation and implementation of enterprise servers and systems. Perform other duties which may be assigned. Knowledge, Skills and Abilities:
Knowledge of rules of discovery and/or rules of civil discovery
Knowledge of forensic lab practices and procedures and evidence handling
Knowledge of Active Directory, LDAP and Single Sign-On including support services and technologies such as but not limited to DNS, DHCP, Group Policy, OU structures and security delegation models
Knowledge of computer security procedures and best practices
Knowledge of basic accounting, statistical, business administration and office procedures
Knowledge of and ability to use computer applications, related software, and operating systems such as but not limited to Windows servers and desktops, macOS, iOS, Android, Linux and UNIX, Office 365, network shares, SQL databases, and native and computer forensic tools such as Exterro
Ability to understand and follow oral and written directions
Ability to organize and prioritize work schedule and handle multiple priorities, projects, and complex tasks
Ability to work in a team-based environment to achieve common goals
Ability to communicate clearly and concisely, both orally and in writing, maintain accurate logs and records
Ability to establish and maintain effective relationships with those contacted during work
Ability to follow and maintain confidentiality
Ability to train others in work procedures
Physical Demands: Requires ability to work in a typical office setting and use standard office equipment. Ability to stand or sit for prolonged periods of time. Occasionally stoop, bend, kneel, crouch, crawl, reach and twist. Occasionally lift, carry push, and/or pull light to moderate amounts of weight frequently and to use assisted lifting techniques to lift50-75 pounds. Ability to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. Some work is performed in a computer operations environment with exposure to noise, dust, fumes and controlled environments. SUPPLEMENTAL JOB POSTING INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to the Information Technology Manager
Supervision exercised: None. May act as the Information Technology Security Administrator
Irregularities in the work schedule are expected and occur on a regular basis
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Forensic Data Analyst II Work with City staff to perform regular and extensive data recovery and analysis functions in support of a variety of needs including but not limited to the City’s electronic discovery and public records needs, public records analysis, data recovery operations and forensic investigations. Assist the Security Administrator with the ongoing development of the City’s overall security platforms in relation to industry standard forensic practices, forensic data investigation, analysis, and recovery efforts in response to cybersecurity events. Maintain confidentiality handling highly sensitive and confidential matters and materials. Extract data using native tools and computer forensic tools from systems such as but not limited to Office 365, network shares, SQL databases, Windows servers, Windows desktops, and Linux systems. Conduct live analysis on networks, and multiple platforms. Provide subject matter expertise on data forensics by maintaining current technical knowledge and trends, industry best practices, and City policies and procedures related to the work. Review publications, attend trainings and workshops. Testify to authenticate records or as an expert witness as needed. Prepare operational documentation for use by city staff and conduct security assessments and exams on compromised computers and servers. Serve on various city committees and serves as a liaison with outside consultants, vendors and peer institution groups as needed. Works with internal customers and peer organizations to perform research, testing, evaluation and implementation of enterprise servers and systems. Perform other duties which may be assigned. Knowledge, Skills and Abilities:
Knowledge of discovery rules and/or rules of civil discovery
Knowledge of forensic lab practices and procedures and evidence handling
Knowledge of Active Directory, LDAP and Single Sign-On including support services and technologies such as but not limited to DNS, DHCP, Group Policy, OU structures and security delegation models
Knowledge of computer security procedures and best practices
Knowledge of basic accounting, statistical, business administration and office procedures
Knowledge of and ability to use computer applications, related software, and operating systems such as but not limited to Windows servers and desktops, macOS, iOS, Android, Linux and UNIX, Office 365, network shares, SQL databases, and native and computer forensic tools such as Exterro
Ability to understand and follow oral and written directions
Ability to organize and prioritize work schedule and handle multiple priorities, projects, and complex tasks
Ability to work in a team-based environment to achieve common goals
Ability to communicate clearly and concisely, both orally and in writing, maintain accurate logs and records
Ability to establish and maintain effective relationships with those contacted during work
Ability to follow and maintain confidentiality
Ability to train others in work procedures
Physical Demands: Requires ability to work in a typical office setting and use standard office equipment. Ability to stand or sit for prolonged periods of time. Occasionally stoop, bend, kneel, crouch, crawl, reach and twist. Occasionally lift, carry push, and/or pull light to moderate amounts of weight frequently and to use assisted lifting techniques to lift 50-75 pounds. Ability to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. Some work is performed in a computer operations environment with exposure to noise, dust, fumes and controlled environments. SUPPLEMENTAL JOB POSTING INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to the Information Technology Manager
Supervision exercised: None. May act as the Information Technology Security Administrator
Irregularities in the work schedule are expected and occur on a regular basis
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information:You are required to submit any required documents as requested above, at time of application for further consideration. Failure to submit the required and/or requested information may result in rejection of your application. Recruitment Communication: Human Resources will be contacting you at various stages of the recruitment process via email, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate. Reasonable Accommodation : Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345. Disclaimer : The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Apr 23, 2024
Full time
Are you looking for a meaningful career that has a positive impact on the community ? If you answered YES , come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary, benefit package, tuition reimbursement, bilingual pay (when applicable) and retirement plan. People who come to Sparks stay in Sparks.
The Ideal Candidate: The City's Information Technology Division is looking for an individual with a strong background in forensic lab practices and procedures, knowledge of evidence handling in a legal setting or law office, knowledge of discovery rules and/or rules of civil discovery and with the experience and ability to testify as an expert witness. This individual will work with City staff such as but not limited to the City Attorney's Office and City Clerk's office to perform work in support of the City's electronic discovery and public records needs. Are you the ideal candidate? If so, apply now! Application Tips :
Fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting.
Contact information : use an email address you can easily access at any time.
The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
DO NO T attach resumes or cover letters . The City of Sparks does not review these items with the application.
Enable TEXT messaging in your application before you hit submit! This feature will allow the recruiter to send you important reminders throughout the recruitment process.
While this position is open until 09/30/2024, depending on qualified candidates, multiple application review dates may occur sooner. The posting may be extended or close without notice if a sufficient number of applications are received and a hiring decision can be made before then. Therefore, individuals are encouraged to apply immediately. Only complete applications will be reviewed for minimum qualifications. The first review of applications will happen by May 7, 2024. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
DESCRIPTION
Forensic Data Analyst I
Under direct supervision, responsible for processing electronic discovery, public records analysis, data recovery, and forensic investigations. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Information Technology Forensic Data Analyst series.
Forensic Data Analyst II Under limited supervision, responsible for processing electronic discovery, public records analysis, data recovery, and forensic investigations. DISTINGUISHING CHARACTERISTICS This is the experienced class in the Information Technology Forensic Data Analyst series. This class is distinguished from the Forensic Data Analyst I by performing extensive data analysis and recovery with a high degree of independence.
Qualifications:
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Forensic Data Analyst I
Education and Experience : Bachelor's Degree with major course work in computer science, information security or a related field and one (1) year of technical experience working in cybersecurity and/or data analysis. OR equivalent combination of education and experience. Licenses and Certificates : Must obtain within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license. Must obtain within six (6) months of hire and maintain throughout employment, Network + and Security + certifications. Must obtain within six (6) months of hire and maintain throughout employment, Incident Command System (ICS) 100/200.
Forensic Data Analyst II
Education and Experience : Bachelor's Degree with major course work in computer science, information security or a related field and three (3) years of technical experience working in cybersecurity and/or data analysis. OR equivalent combination of education and experience. Licenses and Certificates : Must obtain within thirty (30) days of hire and maintain throughout employment, the equivalent to a valid Nevada Class C driver's license. Must obtain at time of hire and maintain throughout employment, Network+ and Security+ certifications. Must obtain within six (6) months of hire and maintain throughout employment, Incident Command System (ICS) 100/200.
Examples of Essential Duties: Forensic Data Analyst I Work with City staff to perform regular and extensive data recovery and analysis functions in support of a variety of needs including but not limited to the City’s electronic discovery and public records needs, public records analysis, data recovery operations and forensic investigations. Assist the Security Administrator with the ongoing development of the City’s overall security platforms in relation to industry standard forensic practices, forensic data investigation, analysis, and recovery efforts in response to cybersecurity events. Maintain confidentiality handling highly sensitive and confidential matters and materials. Extract data using native tools and computer forensic tools from systems such as but not limited to Office 365, network shares, SQL databases, Windows servers, Windows desktops, and Linux systems. Conduct live analysis on networks, and multiple platforms. Provide subject matter expertise on data forensics by maintaining current technical knowledge and trends, industry best practices, and City policies and procedures related to the work. Review publications, attend trainings and workshops. Testify to authenticate records or as an expert witness as needed. Prepare operational documentation for use by City staff and conduct security assessments and exams on compromised computers and servers. Serve on various City committees and serves as a liaison with outside consultants, vendors and peer institution groups as needed. Work with internal customers and peer organizations to perform research, testing, evaluation and implementation of enterprise servers and systems. Perform other duties which may be assigned. Knowledge, Skills and Abilities:
Knowledge of rules of discovery and/or rules of civil discovery
Knowledge of forensic lab practices and procedures and evidence handling
Knowledge of Active Directory, LDAP and Single Sign-On including support services and technologies such as but not limited to DNS, DHCP, Group Policy, OU structures and security delegation models
Knowledge of computer security procedures and best practices
Knowledge of basic accounting, statistical, business administration and office procedures
Knowledge of and ability to use computer applications, related software, and operating systems such as but not limited to Windows servers and desktops, macOS, iOS, Android, Linux and UNIX, Office 365, network shares, SQL databases, and native and computer forensic tools such as Exterro
Ability to understand and follow oral and written directions
Ability to organize and prioritize work schedule and handle multiple priorities, projects, and complex tasks
Ability to work in a team-based environment to achieve common goals
Ability to communicate clearly and concisely, both orally and in writing, maintain accurate logs and records
Ability to establish and maintain effective relationships with those contacted during work
Ability to follow and maintain confidentiality
Ability to train others in work procedures
Physical Demands: Requires ability to work in a typical office setting and use standard office equipment. Ability to stand or sit for prolonged periods of time. Occasionally stoop, bend, kneel, crouch, crawl, reach and twist. Occasionally lift, carry push, and/or pull light to moderate amounts of weight frequently and to use assisted lifting techniques to lift50-75 pounds. Ability to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. Some work is performed in a computer operations environment with exposure to noise, dust, fumes and controlled environments. SUPPLEMENTAL JOB POSTING INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to the Information Technology Manager
Supervision exercised: None. May act as the Information Technology Security Administrator
Irregularities in the work schedule are expected and occur on a regular basis
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Forensic Data Analyst II Work with City staff to perform regular and extensive data recovery and analysis functions in support of a variety of needs including but not limited to the City’s electronic discovery and public records needs, public records analysis, data recovery operations and forensic investigations. Assist the Security Administrator with the ongoing development of the City’s overall security platforms in relation to industry standard forensic practices, forensic data investigation, analysis, and recovery efforts in response to cybersecurity events. Maintain confidentiality handling highly sensitive and confidential matters and materials. Extract data using native tools and computer forensic tools from systems such as but not limited to Office 365, network shares, SQL databases, Windows servers, Windows desktops, and Linux systems. Conduct live analysis on networks, and multiple platforms. Provide subject matter expertise on data forensics by maintaining current technical knowledge and trends, industry best practices, and City policies and procedures related to the work. Review publications, attend trainings and workshops. Testify to authenticate records or as an expert witness as needed. Prepare operational documentation for use by city staff and conduct security assessments and exams on compromised computers and servers. Serve on various city committees and serves as a liaison with outside consultants, vendors and peer institution groups as needed. Works with internal customers and peer organizations to perform research, testing, evaluation and implementation of enterprise servers and systems. Perform other duties which may be assigned. Knowledge, Skills and Abilities:
Knowledge of discovery rules and/or rules of civil discovery
Knowledge of forensic lab practices and procedures and evidence handling
Knowledge of Active Directory, LDAP and Single Sign-On including support services and technologies such as but not limited to DNS, DHCP, Group Policy, OU structures and security delegation models
Knowledge of computer security procedures and best practices
Knowledge of basic accounting, statistical, business administration and office procedures
Knowledge of and ability to use computer applications, related software, and operating systems such as but not limited to Windows servers and desktops, macOS, iOS, Android, Linux and UNIX, Office 365, network shares, SQL databases, and native and computer forensic tools such as Exterro
Ability to understand and follow oral and written directions
Ability to organize and prioritize work schedule and handle multiple priorities, projects, and complex tasks
Ability to work in a team-based environment to achieve common goals
Ability to communicate clearly and concisely, both orally and in writing, maintain accurate logs and records
Ability to establish and maintain effective relationships with those contacted during work
Ability to follow and maintain confidentiality
Ability to train others in work procedures
Physical Demands: Requires ability to work in a typical office setting and use standard office equipment. Ability to stand or sit for prolonged periods of time. Occasionally stoop, bend, kneel, crouch, crawl, reach and twist. Occasionally lift, carry push, and/or pull light to moderate amounts of weight frequently and to use assisted lifting techniques to lift 50-75 pounds. Ability to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. Some work is performed in a computer operations environment with exposure to noise, dust, fumes and controlled environments. SUPPLEMENTAL JOB POSTING INFORMATION
This position is Exempt under FLSA guidelines
This position is at-will and exempt from the Regulations of the Civil Service Commission
This position reports to the Information Technology Manager
Supervision exercised: None. May act as the Information Technology Security Administrator
Irregularities in the work schedule are expected and occur on a regular basis
May be required to work during emergency circumstances or inclement weather conditions
May be required to pass a pre-placement drug screen and background investigation
Application and Recruitment Information:You are required to submit any required documents as requested above, at time of application for further consideration. Failure to submit the required and/or requested information may result in rejection of your application. Recruitment Communication: Human Resources will be contacting you at various stages of the recruitment process via email, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate. Reasonable Accommodation : Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345. Disclaimer : The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
America Votes
In the following states: AZ, FL, CO, GA, MN, NH, NV, OH, PA.
Organization Overview
America Votes works with over 400 state and national partner organizations to advance progressive policies, win elections, and protect every American's right to vote.
Since 2003, America Votes has been the common link between many of the largest and most influential issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, they have engaged communities across the country to act on critical issues - from fighting for working families, to defending reproductive freedom, to protecting the environment, and more - and mobilized millions of voters to turn out on Election Day.
America Votes works year-round nationally and in more than 20 states, acting as permanent campaign infrastructure to continually advance progressive causes and win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in states.
America Votes also works to improve election systems and fight back against efforts to suppress voters, taking the lead throughout their state network to coordinate and execute advocacy campaigns with allies to reform elections and modernize the voting process.
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
America Votes is seeking a Data and Program Manager for a full-time, 2024-cycle position in the following states: AZ, FL, CO, GA, MN, NH, NV, OH, PA. The Data and Program Manager plays a key role in the advancement of the progressive movement in the state, including supporting the growth, strategy, and effectiveness of coalition direct voter contact programs through issue and election activity. This person will be the keeper and coordinator of some of the most exciting progressive work in the state. This position is ideal for someone who has entry level campaign experience and is eager to learn more, has a passion for helping others do their best work, and is excited about the details and tools that power direct voter contact programs. The position works directly with the America Votes team, as well as dozens of progressive partners across the state.
The Program and Data Manager will be responsible for supporting partner organizations running program in the state including field operations, integrating best practices, and using voter contact tools like VAN, Get Thru and Scale to Win. The position ends December 31, 2024.
Location
The Data and Program Manager positions are based in the state where they are assigned. The cities below are the preferred but not the required location. Other localities in the state are negotiable.
Phoenix, AZ
Miami or Tampa, FL
Denver, CO
Atlanta, GA
Minneapolis, MN
Las Vegas, NV
Concord, NH
Columbus, OH
Philadelphia, PA
Responsibilities
Project Support and Management: Support coalition programs of America Votes primarily focused on direct voter contact. Program areas might include campus programs, ballot initiatives, tactic-specific programs (canvass, phone, relational programs, etc), down ballot focused programs (congressional, state level or local races, etc), Get Out the Vote programs, and other state-specific campaign projects.
Partner Support : Support coalition partners through the implementation of campaign plans (electoral, voting rights). This may include providing technical and organizing assistance for individual partner organizations or groups of partners , responding to programmatic requests, and supporting the implementation of winning strategies. Work with the state data director to support data needs of partner programs, including some VAN administration responsibilities. Portfolio may include some tools support including VAN, AV housed/created coordination tools, direct voter contact tools, and some grant management.
Support Coalition Management : Work with the state team on tracking and coordination tools to support the implementation of the America Votes program across tactics and partners. Support and create content for reports and deliver presentations to diverse sets of stakeholders, sometimes on short timelines. This work may include some coalition administration tasks like scheduling, coordinating communication to coalition partners, and supporting in person meetings and events.
Direct Voter Contact Program Support : Support coalition campaign work on field tactics implementation (like canvassing), including supporting the integration of best practices. Support electoral and advocacy program implementation across partner organizations including script development and support some partners in using VAN (Voter Activation Network). This work may include developing systems or updating existing systems to manage the information, advance training, and strengthen the integration of best practices in the work. This work may include voting rights and election administration.
Program Implementation Support : Support meetings of coalition partners, which may include work groups on election-related topics such as campus programs, ballot initiatives, down ballot programs (congressional, state legislative, etc). Support events of America Votes partners and allies including coalition meetings and trainings, canvassing events, phone banks, and other direct voter contact events. Support program implementation through program participation, basic VAN administration, supporting program training and debrief activities, and support in using direct voter contact tools.
Other responsibilities as assigned.
Qualifications
Required
Ideal candidates will have at least 1 cycle of experience in progressive political campaigns, progressive non-profits or similar organizations (with a campaign focus), or similar transferable experience. Ideal candidates will have experience with direct voter contact and canvass operations.
Experience working with underrepresented and/or historically marginalized communities, particularly in electoral or political settings.
Strong sense of ownership and resilience with respect to planning ahead, finding alternative paths when needed, and moving forward after setbacks. Demonstrated a bility to move people to action and hold them accountable with and without formal authority.
Familiarity with VAN (Voter Activation Network) or similar systems is a plus.
Demonstrated ability to be able to practice confidentiality, discretion and legal compliance in the work.
Familiarity with early vote, vote by mail, and voter mobilization programs. Familiarity with young voter programs including campus organizing models is a plus. Understanding of common voter contact methods like canvass, mail, and phone programs and applying those to persuasion and mobilization efforts, including early vote. Understanding of digital programs, relational programs, or broadcast programs a plus
Ability to work independently and to drive and manage own workload; ability to manage several tasks/projects concurrently and prioritize work effectively by making and meeting team goals.
Proficient in Microsoft Office / Google Drive with emphasis on using Excel, Powerpoint, Google Slides and Google Sheets. Must have the ability to manage a high volume of campaign data as well as create informational decks/slideshows.
Ability to travel within the state (as needed); ability to work irregular campaign style hours, especially during the peak months of the electoral cycle. Attend and lead meetings in person one-on-one, in small groups, and in large coalition meeting settings.
Candidates should have a spirit of service and curiosity, along with a diplomatic approach to problem-solving in work with outside partners and while working independently or on a team.
Preferred
Ideal candidates will have experience with data and targeting, using data to inform organizing and electoral campaign strategies. Familiarity with integrating research and best practices into a program is a plus.
Familiarity with digital tools.
High level of competency with google sheets and manipulating a large volume of data
Experience or training in race equity/anti-racist frameworks; a general understanding of how power. intersects with gender, race, ethnicity, sexual orientation and class in organizing and electoral settings.
Compensation
The minimum salary for this position is $60,000 - $70,000 ($5,000-5,833/month) with a potential election year bonus, based on performance and the state's election landscape.
America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, a monthly cell phone stipend, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization.
America Votes provides a generous paid time off policy including paid vacation; paid sick leave and personal days; at least 10 Federal paid holidays including Juneteenth; and paid organizational time off from at least December 25 to January 1. This is a 2024 cycle position and this position ends December 31, 2024.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form. Please indicate your state(s) of interest in your cover letter and the cover letter file name.
https://americavotes.isolvedhire.com/jobs/1166170
If you experience any technical difficulties with our application form, please email recruiting@americavotes.org. Please note that only applications received through the application form will be considered; please do not email us your application materials.
Apr 19, 2024
Full time
Organization Overview
America Votes works with over 400 state and national partner organizations to advance progressive policies, win elections, and protect every American's right to vote.
Since 2003, America Votes has been the common link between many of the largest and most influential issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, they have engaged communities across the country to act on critical issues - from fighting for working families, to defending reproductive freedom, to protecting the environment, and more - and mobilized millions of voters to turn out on Election Day.
America Votes works year-round nationally and in more than 20 states, acting as permanent campaign infrastructure to continually advance progressive causes and win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in states.
America Votes also works to improve election systems and fight back against efforts to suppress voters, taking the lead throughout their state network to coordinate and execute advocacy campaigns with allies to reform elections and modernize the voting process.
Racial Equity Statement
As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, beginning with the foundational right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities faced by our staff, our partners, and the communities that we engage in our work. America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.
Position Description
America Votes is seeking a Data and Program Manager for a full-time, 2024-cycle position in the following states: AZ, FL, CO, GA, MN, NH, NV, OH, PA. The Data and Program Manager plays a key role in the advancement of the progressive movement in the state, including supporting the growth, strategy, and effectiveness of coalition direct voter contact programs through issue and election activity. This person will be the keeper and coordinator of some of the most exciting progressive work in the state. This position is ideal for someone who has entry level campaign experience and is eager to learn more, has a passion for helping others do their best work, and is excited about the details and tools that power direct voter contact programs. The position works directly with the America Votes team, as well as dozens of progressive partners across the state.
The Program and Data Manager will be responsible for supporting partner organizations running program in the state including field operations, integrating best practices, and using voter contact tools like VAN, Get Thru and Scale to Win. The position ends December 31, 2024.
Location
The Data and Program Manager positions are based in the state where they are assigned. The cities below are the preferred but not the required location. Other localities in the state are negotiable.
Phoenix, AZ
Miami or Tampa, FL
Denver, CO
Atlanta, GA
Minneapolis, MN
Las Vegas, NV
Concord, NH
Columbus, OH
Philadelphia, PA
Responsibilities
Project Support and Management: Support coalition programs of America Votes primarily focused on direct voter contact. Program areas might include campus programs, ballot initiatives, tactic-specific programs (canvass, phone, relational programs, etc), down ballot focused programs (congressional, state level or local races, etc), Get Out the Vote programs, and other state-specific campaign projects.
Partner Support : Support coalition partners through the implementation of campaign plans (electoral, voting rights). This may include providing technical and organizing assistance for individual partner organizations or groups of partners , responding to programmatic requests, and supporting the implementation of winning strategies. Work with the state data director to support data needs of partner programs, including some VAN administration responsibilities. Portfolio may include some tools support including VAN, AV housed/created coordination tools, direct voter contact tools, and some grant management.
Support Coalition Management : Work with the state team on tracking and coordination tools to support the implementation of the America Votes program across tactics and partners. Support and create content for reports and deliver presentations to diverse sets of stakeholders, sometimes on short timelines. This work may include some coalition administration tasks like scheduling, coordinating communication to coalition partners, and supporting in person meetings and events.
Direct Voter Contact Program Support : Support coalition campaign work on field tactics implementation (like canvassing), including supporting the integration of best practices. Support electoral and advocacy program implementation across partner organizations including script development and support some partners in using VAN (Voter Activation Network). This work may include developing systems or updating existing systems to manage the information, advance training, and strengthen the integration of best practices in the work. This work may include voting rights and election administration.
Program Implementation Support : Support meetings of coalition partners, which may include work groups on election-related topics such as campus programs, ballot initiatives, down ballot programs (congressional, state legislative, etc). Support events of America Votes partners and allies including coalition meetings and trainings, canvassing events, phone banks, and other direct voter contact events. Support program implementation through program participation, basic VAN administration, supporting program training and debrief activities, and support in using direct voter contact tools.
Other responsibilities as assigned.
Qualifications
Required
Ideal candidates will have at least 1 cycle of experience in progressive political campaigns, progressive non-profits or similar organizations (with a campaign focus), or similar transferable experience. Ideal candidates will have experience with direct voter contact and canvass operations.
Experience working with underrepresented and/or historically marginalized communities, particularly in electoral or political settings.
Strong sense of ownership and resilience with respect to planning ahead, finding alternative paths when needed, and moving forward after setbacks. Demonstrated a bility to move people to action and hold them accountable with and without formal authority.
Familiarity with VAN (Voter Activation Network) or similar systems is a plus.
Demonstrated ability to be able to practice confidentiality, discretion and legal compliance in the work.
Familiarity with early vote, vote by mail, and voter mobilization programs. Familiarity with young voter programs including campus organizing models is a plus. Understanding of common voter contact methods like canvass, mail, and phone programs and applying those to persuasion and mobilization efforts, including early vote. Understanding of digital programs, relational programs, or broadcast programs a plus
Ability to work independently and to drive and manage own workload; ability to manage several tasks/projects concurrently and prioritize work effectively by making and meeting team goals.
Proficient in Microsoft Office / Google Drive with emphasis on using Excel, Powerpoint, Google Slides and Google Sheets. Must have the ability to manage a high volume of campaign data as well as create informational decks/slideshows.
Ability to travel within the state (as needed); ability to work irregular campaign style hours, especially during the peak months of the electoral cycle. Attend and lead meetings in person one-on-one, in small groups, and in large coalition meeting settings.
Candidates should have a spirit of service and curiosity, along with a diplomatic approach to problem-solving in work with outside partners and while working independently or on a team.
Preferred
Ideal candidates will have experience with data and targeting, using data to inform organizing and electoral campaign strategies. Familiarity with integrating research and best practices into a program is a plus.
Familiarity with digital tools.
High level of competency with google sheets and manipulating a large volume of data
Experience or training in race equity/anti-racist frameworks; a general understanding of how power. intersects with gender, race, ethnicity, sexual orientation and class in organizing and electoral settings.
Compensation
The minimum salary for this position is $60,000 - $70,000 ($5,000-5,833/month) with a potential election year bonus, based on performance and the state's election landscape.
America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, a monthly cell phone stipend, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization.
America Votes provides a generous paid time off policy including paid vacation; paid sick leave and personal days; at least 10 Federal paid holidays including Juneteenth; and paid organizational time off from at least December 25 to January 1. This is a 2024 cycle position and this position ends December 31, 2024.
To Apply
Please submit a copy of your resume, a cover letter and three references to the application form. Please indicate your state(s) of interest in your cover letter and the cover letter file name.
https://americavotes.isolvedhire.com/jobs/1166170
If you experience any technical difficulties with our application form, please email recruiting@americavotes.org. Please note that only applications received through the application form will be considered; please do not email us your application materials.
The College of Charleston
Charleston, South Carolina
Associate Director of Admissions
Posting Details
POSTING INFORMATION
Internal Title
Associate Director of Admissions
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
Admissions
Job Purpose
The Associate Director recruits, evaluates, and counsels prospective and admitted prospective students. Associate Directors travel extensively (10-15 weeks annually), recruit and counsel prospective and admitted students for undergraduate admission, implement recruitment strategies, and manage assigned recruitment territories. Associate Directors review applicants for undergraduate admissions. Associate Directors have both high level programmatic and supervisory responsibilities (supervision includes Admissions Counselors and/or Assistant Directors). Associate Directors work closely with leadership in the Division of Enrollment Planning to research and develop recruitment strategies to reach enrollment goals.
Minimum Requirements
A Bachelor’s degree and at least 3 years of admissions experience with supervisory experience required. Priority given to applicants with a Master’s degree. An understanding of admissions procedures and the college selection process and an ability to work with diverse student populations is necessary. Ability to travel for extended periods of time. Strong planning, organizing, technology, and oral and written communication skills are essential, as is the ability to work cooperatively with other staff members and the college community. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess excellent communication, organization, and customer service skills. Must have considerable knowledge, skills, and ability in computer operations, data entry, Microsoft Office Suite, and the ability to work closely with the other members of the admissions staff and across campus. Highly prefer candidates that adapt well to evolving technology.
Additional Comments Regarding Position
Must be able to travel extensively. Must have a valid driver’s license or ability to obtain one. Evening and weekend work will be required. Ability to lift and carry 40 – 60 lbs. is
necessary. Experience working with CRM software (Salesforce/TargetX, transcript software, etc.) and SunGuard Banner products is preferred but not required.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341 - $63,000
Posting Date
04/01/2024
Closing Date
04/23/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024050
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15204
Job Duties
Job Duties
Activity
The Associate Director is responsible for managing assigned recruitment territory. The Associate Director will research the territory and develop plans and strategies to increase enrollment and yield. Implementing recruitment strategies requires extensive travel (10-15 weeks annually including but not limited to high school visits, college fairs, informal interviews, admitted and prospective student events, and school counselor events). Requires significant follow-up and relationship building with various constituencies (students, parents, school counselors, community-based organizations, Alumni, Parent’s Council, Board members etc.) in order to meet enrollment goals determined by the Division of Enrollment Planning. The Associate Director is primarily responsible for their assigned territory but is expected to be able to counsel and assist any prospective student.
Essential or Marginal
Essential
Percent of Time
25
Activity
The Associate Director is responsible for advising varying audiences (students, parents, school counselors, community-based organizations, etc.) on admissions procedures, reviewing applications for degree seeking admission, and evaluating credentials. Advising may occur both on campus or while travelling assigned territory. A specialty population may be assigned for evaluation in addition to the specific territory. The Associate Director is responsible for evaluating applications and credentials for roughly 1,000 to 2,000 applications per year. This requires adherence to the admissions policies and procedures of the Office of Admissions, the Division of Enrollment Planning, and the College of Charleston. Associate Directors sit on higher level committees that help shape the incoming class and make final admissions decisions to reach university enrollment goals.
Essential or Marginal
Essential
Percent of Time
25
Activity
The Associate Director is essential to the day to day operation of the Office of Admissions. The Associate Director manages mid-level counseling staff, conducts informal student interviews, meets with walk-in customers, and fields phone calls and emails from students, parents, school counselors, etc.
Essential or Marginal
Essential
Percent of Time
10
Activity
Personnel management. Associate Director is responsible for supervising and managing Admissions Counselors and/or Assistant Directors. Associate Director will develop, plan and implement specific projects with supervisees while managing their schedules, processes, and performance.
Essential or Marginal
Essential
Percent of Time
25
Activity
Provides assistance with the planning, execution, and evaluation of large and small admissions events for prospective students and their families, both on campus and off campus locations. Works with Admissions Events to plan activities that are associated with recruitment related experiences.
Essential or Marginal
Essential
Percent of Time
15
Apr 01, 2024
Full time
Associate Director of Admissions
Posting Details
POSTING INFORMATION
Internal Title
Associate Director of Admissions
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
6
Level
5
Department
Admissions
Job Purpose
The Associate Director recruits, evaluates, and counsels prospective and admitted prospective students. Associate Directors travel extensively (10-15 weeks annually), recruit and counsel prospective and admitted students for undergraduate admission, implement recruitment strategies, and manage assigned recruitment territories. Associate Directors review applicants for undergraduate admissions. Associate Directors have both high level programmatic and supervisory responsibilities (supervision includes Admissions Counselors and/or Assistant Directors). Associate Directors work closely with leadership in the Division of Enrollment Planning to research and develop recruitment strategies to reach enrollment goals.
Minimum Requirements
A Bachelor’s degree and at least 3 years of admissions experience with supervisory experience required. Priority given to applicants with a Master’s degree. An understanding of admissions procedures and the college selection process and an ability to work with diverse student populations is necessary. Ability to travel for extended periods of time. Strong planning, organizing, technology, and oral and written communication skills are essential, as is the ability to work cooperatively with other staff members and the college community. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities
Must possess excellent communication, organization, and customer service skills. Must have considerable knowledge, skills, and ability in computer operations, data entry, Microsoft Office Suite, and the ability to work closely with the other members of the admissions staff and across campus. Highly prefer candidates that adapt well to evolving technology.
Additional Comments Regarding Position
Must be able to travel extensively. Must have a valid driver’s license or ability to obtain one. Evening and weekend work will be required. Ability to lift and carry 40 – 60 lbs. is
necessary. Experience working with CRM software (Salesforce/TargetX, transcript software, etc.) and SunGuard Banner products is preferred but not required.
Special Instructions to Applicants
Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online https://jobs.cofc.edu .
Salary
*$55,341 - $63,000
Posting Date
04/01/2024
Closing Date
04/23/2024
Benefits
Insurance: Health/Dental/Vision
Life Insurance
Paid Leave: Sick/Annual/Parental
Retirement
Long Term Disability
Paid Holidays
Free CARTA Bus Service
Employee Tuition Assistance Program ( ETAP )
Employee Assistance Program ( EAP )
Full Benefits Package – Click Here
Open Until Filled
No
Posting Number
2024050
EEO Statement
The College of Charleston is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.
Quicklink for Posting
https://jobs.cofc.edu/postings/15204
Job Duties
Job Duties
Activity
The Associate Director is responsible for managing assigned recruitment territory. The Associate Director will research the territory and develop plans and strategies to increase enrollment and yield. Implementing recruitment strategies requires extensive travel (10-15 weeks annually including but not limited to high school visits, college fairs, informal interviews, admitted and prospective student events, and school counselor events). Requires significant follow-up and relationship building with various constituencies (students, parents, school counselors, community-based organizations, Alumni, Parent’s Council, Board members etc.) in order to meet enrollment goals determined by the Division of Enrollment Planning. The Associate Director is primarily responsible for their assigned territory but is expected to be able to counsel and assist any prospective student.
Essential or Marginal
Essential
Percent of Time
25
Activity
The Associate Director is responsible for advising varying audiences (students, parents, school counselors, community-based organizations, etc.) on admissions procedures, reviewing applications for degree seeking admission, and evaluating credentials. Advising may occur both on campus or while travelling assigned territory. A specialty population may be assigned for evaluation in addition to the specific territory. The Associate Director is responsible for evaluating applications and credentials for roughly 1,000 to 2,000 applications per year. This requires adherence to the admissions policies and procedures of the Office of Admissions, the Division of Enrollment Planning, and the College of Charleston. Associate Directors sit on higher level committees that help shape the incoming class and make final admissions decisions to reach university enrollment goals.
Essential or Marginal
Essential
Percent of Time
25
Activity
The Associate Director is essential to the day to day operation of the Office of Admissions. The Associate Director manages mid-level counseling staff, conducts informal student interviews, meets with walk-in customers, and fields phone calls and emails from students, parents, school counselors, etc.
Essential or Marginal
Essential
Percent of Time
10
Activity
Personnel management. Associate Director is responsible for supervising and managing Admissions Counselors and/or Assistant Directors. Associate Director will develop, plan and implement specific projects with supervisees while managing their schedules, processes, and performance.
Essential or Marginal
Essential
Percent of Time
25
Activity
Provides assistance with the planning, execution, and evaluation of large and small admissions events for prospective students and their families, both on campus and off campus locations. Works with Admissions Events to plan activities that are associated with recruitment related experiences.
Essential or Marginal
Essential
Percent of Time
15
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Education and Experience
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: general office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Local 307 position. First review date: April 10, 2024. This recruitment may close at any time on or after the first review date.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Work Environment and Physical Demands
Work is performed primarily in an office setting. Some walking, bending and carrying light items is required. In some positions the incumbent may be spending a major part of the workday exchanging information over a counter. Such duty may require prolonged periods of standing.
Essential duties include walking, driving, stamina, seeing, reading, speaking, handwriting and hearing.
Occasionally, incumbents experience highly stressful situations in the process of resolving problems of an immediate nature, such as facing irate citizens dissatisfied with information received, action taken or to be taken by a division or department, or denial of service for cause.
Operating a motor vehicle may also be required.
Salary Grade
Local 307.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Mar 28, 2024
Full time
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Education and Experience
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: general office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Local 307 position. First review date: April 10, 2024. This recruitment may close at any time on or after the first review date.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Work Environment and Physical Demands
Work is performed primarily in an office setting. Some walking, bending and carrying light items is required. In some positions the incumbent may be spending a major part of the workday exchanging information over a counter. Such duty may require prolonged periods of standing.
Essential duties include walking, driving, stamina, seeing, reading, speaking, handwriting and hearing.
Occasionally, incumbents experience highly stressful situations in the process of resolving problems of an immediate nature, such as facing irate citizens dissatisfied with information received, action taken or to be taken by a division or department, or denial of service for cause.
Operating a motor vehicle may also be required.
Salary Grade
Local 307.5
Salary Range
$21.76 - $28.28- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Human Resource Specialist I/II/III
$52,339 – $60,011 / year or higher DOQ + Full-Time County Benefits .
James City County’s General Services Department seeks an individual to perform responsible work coordinating the day-to-day administration of comprehensive human resource activities for the General Services Department. There are three levels of the Human Resource Specialist General Services Department distinguished by the level of work performed and the qualifications of the employee.
Responsibilities:
Coordinates with department staff regarding human resource processes including employment and recruitment, onboarding, new hire training, benefits, retention, compensation, and HRIS systems; provides oversight and guidance to General Services staff to ensure best practices and applicable laws and processes are followed.
Coordinates and administers recruiting and new employee hiring processes; develops and implements marketing strategies to increase and attract a qualified and diverse applicant pool; develops and implements selection strategies for best qualified candidates; creates and maintains relationships with local schools to foster trades work-based learning and internships, and employment opportunities.
Assists with employee relations issues, including investigation and implementation of recommended disciplinary actions; works with Human Resource staff, General Services division supervisors and employees to resolve employee complaints and management issues; ensures actions taken are in compliance with James City County personnel policies and procedures, human resource management practices and applicable laws and regulations.
Ensures compliance and accuracy of records and retention management to include I-9, medical documentation, FOIA requests, subpoenas, and EVerify notifications.
Performs data entry in variety of databases; ensures accuracy of data and overall system integrity; maintains department related information on the County website and the intranet.
Keeps up-to-date on current trends and legislation in the human resource field; recommends changes to policies, procedures and practices to reflect best management practices and comply with current laws and regulations; conducts research on a wide variety of Human Resource related topics; provides consultation to employees and managers of the divisions within the General Services Department in all areas of human resource management.
Requirements:
Any combination of education and experience equivalent to an Associate’s degree in human resource management or related field; Bachelor’s degree preferred; some professional human resource work experience, preferably in the public sector.
Experience with Vista HRMS, SQL and Web design programs preferred.
Experience developing and implementing successful social media and digital marketing campaigns is preferred.
Must have reliable transportation to work site(s).
Knowledge of principles and practices of professional human resource work; employee recruitment and hiring processes.
Knowledge of the Fair Labor Standards Act (FLSA), equal employment opportunity regulations, Affordable Care Act (ACA) and other employment laws; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction; and modern trends, issues, and practices in human resource field.
Skill in use of computer software, especially Microsoft Office Suite; and excellent written and oral communication skills.
Ability to maintain moderately complex records and ensure their confidentiality; follow verbal and written instructions; work under pressure and meet deadlines; resolve problems and complaints and deal with irate customers effectively; understand and interpret policies and procedures; establish and maintain effective working relationships with County employees, vendors, and the public.
Click here for full job description. Accepting applications until 11:59PM EST on 04/25/2024. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Mar 15, 2024
Full time
Human Resource Specialist I/II/III
$52,339 – $60,011 / year or higher DOQ + Full-Time County Benefits .
James City County’s General Services Department seeks an individual to perform responsible work coordinating the day-to-day administration of comprehensive human resource activities for the General Services Department. There are three levels of the Human Resource Specialist General Services Department distinguished by the level of work performed and the qualifications of the employee.
Responsibilities:
Coordinates with department staff regarding human resource processes including employment and recruitment, onboarding, new hire training, benefits, retention, compensation, and HRIS systems; provides oversight and guidance to General Services staff to ensure best practices and applicable laws and processes are followed.
Coordinates and administers recruiting and new employee hiring processes; develops and implements marketing strategies to increase and attract a qualified and diverse applicant pool; develops and implements selection strategies for best qualified candidates; creates and maintains relationships with local schools to foster trades work-based learning and internships, and employment opportunities.
Assists with employee relations issues, including investigation and implementation of recommended disciplinary actions; works with Human Resource staff, General Services division supervisors and employees to resolve employee complaints and management issues; ensures actions taken are in compliance with James City County personnel policies and procedures, human resource management practices and applicable laws and regulations.
Ensures compliance and accuracy of records and retention management to include I-9, medical documentation, FOIA requests, subpoenas, and EVerify notifications.
Performs data entry in variety of databases; ensures accuracy of data and overall system integrity; maintains department related information on the County website and the intranet.
Keeps up-to-date on current trends and legislation in the human resource field; recommends changes to policies, procedures and practices to reflect best management practices and comply with current laws and regulations; conducts research on a wide variety of Human Resource related topics; provides consultation to employees and managers of the divisions within the General Services Department in all areas of human resource management.
Requirements:
Any combination of education and experience equivalent to an Associate’s degree in human resource management or related field; Bachelor’s degree preferred; some professional human resource work experience, preferably in the public sector.
Experience with Vista HRMS, SQL and Web design programs preferred.
Experience developing and implementing successful social media and digital marketing campaigns is preferred.
Must have reliable transportation to work site(s).
Knowledge of principles and practices of professional human resource work; employee recruitment and hiring processes.
Knowledge of the Fair Labor Standards Act (FLSA), equal employment opportunity regulations, Affordable Care Act (ACA) and other employment laws; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction; and modern trends, issues, and practices in human resource field.
Skill in use of computer software, especially Microsoft Office Suite; and excellent written and oral communication skills.
Ability to maintain moderately complex records and ensure their confidentiality; follow verbal and written instructions; work under pressure and meet deadlines; resolve problems and complaints and deal with irate customers effectively; understand and interpret policies and procedures; establish and maintain effective working relationships with County employees, vendors, and the public.
Click here for full job description. Accepting applications until 11:59PM EST on 04/25/2024. Cover letters and resumes may also be attached, but a fully completed application i s required for your application to be considered.
Only online applications to our website will be considered. To apply, please visit the James City County Career Center at https://jobs.jamescitycountyva.gov
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
Feb 07, 2024
Full time
Position Title: Program Coordinator
Location: Resolution Headquarters at 370 Lexington Avenue, Suite 302, New York, NY
Classification: Non-exempt, full-time
Reporting To: Assistant Director of Programs
Start Date: Immediate
Salary Range: $26.50-28/hour
Work Environment: Hybrid (one or two days a week in-office)
About Resolution Project
At Resolution Project, we see the spark of passion in young people. We work with them to build it into a lifetime of impact. People do not need decades of experience before they can start making a difference in the world. Especially while young, they have the energy, idealism, and ambition to address complex challenges—today. But they need a community that invests and believes in their leadership. Resolution provides this support to young innovators around the world so they can break barriers and ignite meaningful change.
The Resolution Fellowship is the core of our work. To become a Resolution Fellow, young people first compete in our Social Venture Challenge (SVC), pitching ideas for social enterprises in their communities. Those who are selected become Fellows, receiving seed funding and lifelong support. Resolution is there, even if they evolve or pivot from their original ideas, with global resources, mentorship, expertise, and community, along with a growing network of local partners. These components come together to form a proven model that identifies promising young leaders, launches their first ventures, and sticks with them as they grow.
Since our beginning in 2008, Resolution Project has launched and supported the growth of over 600 Fellows, working across six continents and in over 80 countries. Altogether, our Fellows have impacted the lives of more than 4.6 million people around the globe. Through Resolution Project, young leaders receive unmatched guidance and wisdom from a team of partners, volunteers, and innovative peers around the globe. We remain committed—today and always— to all of our Fellows and to expanding our outreach to lower-resourced communities.
Position Summary
The Program Coordinator will join a high-performing team to help ensure Resolution’s achievement of key objectives, specifically contributing to Resolution’s mission by supporting Resolution Fellows throughout the Fellowship lifecycle.
This is a new role working closely with both Assistant Directors of Programs to provide administrative support to Fellows as they onboard onto the program and facilitate access to venture-related, professional resources, opportunities, and educational engagement. The Program Coordinator will also be responsible for key data management tasks and helping to draft content and resources for Resolution’s global audience. This staff member will both support ongoing projects in existing systems and have opportunities to build out new structures.
The candidate must have a flexible schedule, be prepared to join meetings and conference calls earlier and later than regular business hours – including some weekends – with appropriate compensation and/or schedule adjustments, and be willing to occasionally travel when it is safe to do so.
Key Responsibilities
Work collaboratively with professional staff, Fellows, and volunteers to support programmatic goals and organizational growth as follows:
Fellow Relations
Serve as a primary point of contact and support for Resolution Fellows.
Coordinate and run Fellow Orientation calls to help new Fellows acclimate to the program.
Coordinate the initial introductions between Fellows and their volunteer mentors, whom we call Guides.
Provide administrative support to Fellows transitioning through various stages of the Fellowship, including Community Member and Subsequent Social Enterprise Fellows.
Fellow Opportunities and Resources Support
Draft Fellow recommendation letters and nominations for external opportunities.
Help Fellows access information by updating and enhancing the Resolution Resource Platform website, working alongside the Program Associate.
Assist the Program Associate with maintaining Instagram, WhatsApp, Facebook community, LinkedIn groups, and Community Platforms by posting opportunities and events, answering requests, and sharing resources.
Provide logistical support for Resolution’s Accelerating Impact Challenge.
Update and maintain records in Salesforce, generating reports, updating the website for newly cleared Fellows, and tracking in all relevant documents.
Event and Initiatives
Schedule office hours (accessible online meetings with Subject Matter Experts) with multiple corporate partners for Fellows alongside the Assistant Director of Programs.
Engage with the Fellow community, including organizing occasional in-person and virtual events focused on educational engagement, sending reminders and notes, supporting logistics, and tracking attendance for reporting.
Help schedule and provide logistical support to speakers, panelists, partner attendees, and guests for in-person and virtual events.
Edit video content from existing event/initiative recordings for Resolution’s internal YouTube page and social media platforms.
Program Team Support
Coordination related to scheduling calls, setting up meetings, and, as needed, drafting agendas and taking meeting notes.
Work with the Program team to ensure effective data management.
Draft content for the monthly Resolution Community newsletter.
Other programmatic and general office administrative tasks as needed.
Other related duties, as requested.
Qualifications
At least one year of relevant work or strong internship experience.
Highly organized with meticulous attention to detail and follow through.
Ability to work well independently and seek support and points of escalation when needed.
High level of professional communication with good interpersonal skills to work closely with staff, volunteers, and international Fellows.
Proficient in Microsoft Office and Google Application Suites with a high level of general computer competency.
Commitment to the principles of Inclusion, Diversity, Equity, Access, and Learning (outlined here in our DEI statement: https://resolutionproject.org/dei-statement/)
Commitment to protecting young people from abuse, per Resolution’s Youth Protection Policy.
Resolution requires that all staff be fully vaccinated with an FDA or WHO authorized vaccine (or approved for an exemption as a reasonable accommodation due to a medical reason or sincerely held religious belief). Resolution abides by each state’s requirements, and acknowledges those may change over time. If moved forward to the phone screen stage, you will have the chance to ask a team member more about this requirement.
Preferred
Experience managing relationships and problem-solving in a professional setting.
Experience in research, collecting data, and creating systems.
Familiarity/experience with Salesforce or other CRM (training available).
Passionate about young people making an impact, and commitment to social change and social entrepreneurship.
Benefits
Resolution does our best to provide a competitive benefits package to our team. We have standard 35-hour work weeks with the ability to schedule to work half-day Fridays year-round. Full-time Resolution staff members have access to a range of health plans as well as coverage for dental, vision, life, and disability insurance, 100% paid for full-time staff. Full-time staff also have access to generous paid time off, a 401k match, and robust professional development opportunities. In addition, employees may opt into FSA, HSA, TransitChek, and other voluntary insurance policies.
King County Department of Local Services, Permitting Division
Renton, WA
SUMMARY:
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the Department of Local Services (DLS) is accepting applications for the career-service position of Code Enforcement Officer III.
The Code Enforcement Officer III will assist the Code Enforcement Product Line Manager (PLM) in leading, training, evaluating, and overseeing the work of the professional code enforcement staff, and in the development of work plans and the scheduling of unit work.
In this role, you will provide quality control by reviewing reports, files and documentation of code enforcement cases handled by other Code Enforcement Officers; assist in the development of programs and procedures to improve the enforcement program; provide code interpretations and training to officers; provide public information and clarification on codes and their practical applications; assist with difficult public hearings and legal actions; and perform inspections on difficult or unusual sites. The Code Enforcement Officer III also directly handles more complex or difficult cases that may be assigned by the PLM.
Our commitment to Equity, Racial and Social Justice: The Department of Local Services is deeply dedicated to fostering equity, racial and social justice in every aspect of our work. Our commitment to “ True North ” values which ensures every person has the opportunity to thrive and reach their full potential and forms the core of our mission and purpose. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.
JOB DUTIES:
Applying equity, racial and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill, and ability to:
Provide guidance to Code Enforcement Officers in resolving difficult and/or unusual situations related to code enforcement cases.
Review case notes and enforcement files to determine adequacy of data entry, timing and frequency of inspections, and documentation of code violations.
Monitor timelines for Notice and Orders, billing of civil penalties, appeals, etc. to assure appropriate and timely follow-up.
Provide feedback to the PLM on employee work performance; and assist the PLM in case assignments to balance workload.
Provide training and technical guidance to Code Enforcement Officers.
Review and update form letters and public information materials as required, to reflect changes in code requirements and policies.
Assist Code Enforcement Officers with difficult public hearings and legal actions and assist in the field with difficult site inspections.
Review legal notices such as Notice and Orders, Compliance Certificates and Termination of Enforcement. Assist in recording documents as needed.
Assist in the development of code enforcement programs and in planning and implementation of changes to current programs.
Assist in the review and revision of code enforcement policies and procedures as needed and monitor staff to verify they are complying with policies and procedures.
Coordinate and standardize section code interpretation and participate in Department code interpretation and code change recommendations.
Represent King County in legal action by acting as expert witness, giving depositions, and answering interrogatories in litigation involving code enforcement actions.
Provide information to the public on code clarification, code interpretation and enforcement issues, and be available to represent the Code Enforcement Section at community meetings if needed.
Investigate reports of building, zoning, housing, grading, clearing/grading, critical-area, and nuisance code violations, including property research, site inspections, assessment of violations, interviews of involved parties, and making written and photographic records for evidence in hearings and trials.
Other duties as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
Minimum Qualifications:
Experience in the investigation of code violation complaints and the code enforcement process.
Ability to plan and lead the work of others; ability to build consensus and motivate employees.
Familiarity with terminology used in construction and land use; zoning, building, housing, shorelines, nuisance, and environmental and critical-area codes; and legal principles applied to code enforcement procedures.
Knowledge of federal, state, and local laws and regulations and right of entry requirements.
Knowledge of investigative techniques; skill in investigating and researching information.
Experience working collaboratively with staff from multiple disciplines and from various levels of the organization and coordinating their work.
Excellent verbal and written communication skills, including providing training and making presentations.
Experience in using data and spreadsheets to prepare reports.
Skill in working effectively and cooperatively with a variety of individuals from diverse backgrounds.
Skill in providing solutions to code questions and interpretations.
Skill in making presentations to non-technical audiences and/or providing testimony in litigation matters.
Ability to use office equipment and software.
Desired Qualifications:
International Code Council (ICC) Code Enforcement certification
Demonstrated experience leading both entry and journey level code enforcement professionals.
Considerable knowledge of applicable state, federal and local laws, rules, ordinances, and regulatory standards applicable to the work.
Necessary Special Requirements:
An offer of employment will be contingent on the success of a pre-employment physical examination.
Must have a valid Washington State driver's license and the ability to safely operate a motor vehicle throughout the county.
Must be able to traverse difficult terrain in any weather condition.
Jan 30, 2024
Full time
SUMMARY:
In order to hire and maintain a quality workforce that reflects the diversity of the community and works well within our True North values-based organization, the Permitting Division of the Department of Local Services (DLS) is accepting applications for the career-service position of Code Enforcement Officer III.
The Code Enforcement Officer III will assist the Code Enforcement Product Line Manager (PLM) in leading, training, evaluating, and overseeing the work of the professional code enforcement staff, and in the development of work plans and the scheduling of unit work.
In this role, you will provide quality control by reviewing reports, files and documentation of code enforcement cases handled by other Code Enforcement Officers; assist in the development of programs and procedures to improve the enforcement program; provide code interpretations and training to officers; provide public information and clarification on codes and their practical applications; assist with difficult public hearings and legal actions; and perform inspections on difficult or unusual sites. The Code Enforcement Officer III also directly handles more complex or difficult cases that may be assigned by the PLM.
Our commitment to Equity, Racial and Social Justice: The Department of Local Services is deeply dedicated to fostering equity, racial and social justice in every aspect of our work. Our commitment to “ True North ” values which ensures every person has the opportunity to thrive and reach their full potential and forms the core of our mission and purpose. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.
JOB DUTIES:
Applying equity, racial and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill, and ability to:
Provide guidance to Code Enforcement Officers in resolving difficult and/or unusual situations related to code enforcement cases.
Review case notes and enforcement files to determine adequacy of data entry, timing and frequency of inspections, and documentation of code violations.
Monitor timelines for Notice and Orders, billing of civil penalties, appeals, etc. to assure appropriate and timely follow-up.
Provide feedback to the PLM on employee work performance; and assist the PLM in case assignments to balance workload.
Provide training and technical guidance to Code Enforcement Officers.
Review and update form letters and public information materials as required, to reflect changes in code requirements and policies.
Assist Code Enforcement Officers with difficult public hearings and legal actions and assist in the field with difficult site inspections.
Review legal notices such as Notice and Orders, Compliance Certificates and Termination of Enforcement. Assist in recording documents as needed.
Assist in the development of code enforcement programs and in planning and implementation of changes to current programs.
Assist in the review and revision of code enforcement policies and procedures as needed and monitor staff to verify they are complying with policies and procedures.
Coordinate and standardize section code interpretation and participate in Department code interpretation and code change recommendations.
Represent King County in legal action by acting as expert witness, giving depositions, and answering interrogatories in litigation involving code enforcement actions.
Provide information to the public on code clarification, code interpretation and enforcement issues, and be available to represent the Code Enforcement Section at community meetings if needed.
Investigate reports of building, zoning, housing, grading, clearing/grading, critical-area, and nuisance code violations, including property research, site inspections, assessment of violations, interviews of involved parties, and making written and photographic records for evidence in hearings and trials.
Other duties as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
Minimum Qualifications:
Experience in the investigation of code violation complaints and the code enforcement process.
Ability to plan and lead the work of others; ability to build consensus and motivate employees.
Familiarity with terminology used in construction and land use; zoning, building, housing, shorelines, nuisance, and environmental and critical-area codes; and legal principles applied to code enforcement procedures.
Knowledge of federal, state, and local laws and regulations and right of entry requirements.
Knowledge of investigative techniques; skill in investigating and researching information.
Experience working collaboratively with staff from multiple disciplines and from various levels of the organization and coordinating their work.
Excellent verbal and written communication skills, including providing training and making presentations.
Experience in using data and spreadsheets to prepare reports.
Skill in working effectively and cooperatively with a variety of individuals from diverse backgrounds.
Skill in providing solutions to code questions and interpretations.
Skill in making presentations to non-technical audiences and/or providing testimony in litigation matters.
Ability to use office equipment and software.
Desired Qualifications:
International Code Council (ICC) Code Enforcement certification
Demonstrated experience leading both entry and journey level code enforcement professionals.
Considerable knowledge of applicable state, federal and local laws, rules, ordinances, and regulatory standards applicable to the work.
Necessary Special Requirements:
An offer of employment will be contingent on the success of a pre-employment physical examination.
Must have a valid Washington State driver's license and the ability to safely operate a motor vehicle throughout the county.
Must be able to traverse difficult terrain in any weather condition.
POSITION: Bilingual (Spanish) Interpretive Outreach Assistant
Position Type: Contractual, Seasonal
Position Length: Summer (3-5 months)
Start Date: Anticipated start date of late-Spring, preferably May 20th
Applications will be accepted on a rolling basis
STARTING SALARY: $18 per hour
Background:
The Chesapeake Conservancy is hiring Bilingual (Spanish) Interpretive Outreach Assistants to develop and deliver culturally relevant and linguistically inclusive programming at selected parks within the Greater Baltimore-Washington region. Bilingual Interpretive Outreach Assistants will work alongside park staff to develop and lead programs in English and Spanish, connect with visitors, educate and inspire stewardship through the Es Mi Parque (It’s My Park) program.
This program will help create meaningful and trusting relationships with Latino communities in the Baltimore-Washington area and use existing connections and networks to build inclusive community programming at four sites: Sandy Point State Park, North Point State Park, Masonville Cove and Patuxent Research Refuge. These sites have prioritized engaging Latino communities.
These positions will be stationed at specific parks and will be required to travel to parks throughout the state of Maryland.
Location Preference:
Sandy Point State Park (Anne Arundel County)
North Point State Park (Baltimore County)
Patuxent Research Refuge (Prince George’s and Howard Counties)
Masonville Cove (City of Baltimore)
General Responsibilities:
Successful candidates must be able to communicate (oral and written) in English and Spanish, work independently in the field and perform various interpretive, educational and administrative duties, including:
Build relationships and meaningfully engage Spanish-speaking communities;
Collaborate with park staff and partners to translate and develop programs, signs, brochures and other park materials that will resonate with Latino communities;
Help develop program marketing materials and assist with community outreach;
Cultivate a positive, fun and safe environment for audiences from all ages and backgrounds;
Engage the Spanish-speaking community in hands-on activities, stories and other creative pathways that spark a personal connection to the environment;
Track audience engagements during programs, and gauge the success of these programs and materials;
Identify needs of the park in relation to effective outreach and communication for Spanish-speaking visitors;
Assist in community outreach events with partner organizations geared to the Latino community such as Es Mi Parque , Latino Conservation Week and Hispanic Heritage Month events;
Perform other duties as assigned.
This position is eligible for Sick and Family Leave but no other benefits. Work is performed indoors and outdoors under various weather conditions. Applicants must be available to work weekends, evenings and holidays as scheduled. Shifts may be as long as 12 hours per day. Minimum of 30 hours per week, not to exceed 40 hours per week. Positions are seasonal summer positions with potential to go part time during the off-season.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
Education: Possession of a high school diploma or high school equivalence certificate.
Experience: Hold solid communication skills in both English and Spanish; possess an interest in natural and cultural history; have experience working with the public; ability to follow oral and written instructions; and ability to work in a team setting.
Required Qualifications:
Age 18 or over
Fully bilingual (English-Spanish)
Adherence to all State and Federal laws and safety regulations
Ability to work well and effectively on a team
Ability to work independently with guidance from supervisors
Ability to work with a diverse staff and engage with a diverse range of people
Demonstrate exceptional interpersonal and communication skills
Ability to work in a virtual setting while at a home office or area away from the office
Attendance at all required trainings and meetings
Access to reliable transportation and ability to travel across the state of Maryland as needed
Demonstrate oral and written proficiency and fluency in Spanish
Preferred Qualifications:
Passion for nature and protecting the environment
Experience with engaging diverse communities
Solid interpretation and educational skills
Commitment to Diversity, Equity and Inclusion principles
Ability to transport themselves to training, events and other activities when necessary.
Final candidates may be subject to a background check to check their driving records, as they may be asked to operate park vehicles (vans, trucks, SUVs, etc.) depending on their assigned park.
WE ARE COMMITTED TO BEING A DIVERSE AND WELCOMING WORKPLACE
The Chesapeake Conservancy is an equal opportunity employer. We do not discriminate on the basis of race, religion, national origin, color, age, sex, disability, veteran status, sexual orientation, genetic information, gender identity, refusal to submit to a genetic test or to make available genetic test results, or any other legally protected characteristic.
Chesapeake Conservancy understands that protecting and restoring the natural and cultural resources of the Chesapeake Bay watershed requires intentional commitment to inclusive practices and narratives within the conservation movement. Through our work we celebrate and elevate the people, places, and cultures of the region, especially by engaging underrepresented communities. Committing to the values of Diversity, Equity, Inclusion, and Justice is critical to achieve our vision of a Chesapeake that is healthy, accessible to everyone, and a place where people and wildlife thrive. To that end, we commit ourselves to Diversity, Equity, Inclusion, and Justice both in our programmatic priorities and our internal organizational development through inclusive recruitment of staff and board members, and fostering a diverse and inclusive culture.
Jan 12, 2024
Seasonal
POSITION: Bilingual (Spanish) Interpretive Outreach Assistant
Position Type: Contractual, Seasonal
Position Length: Summer (3-5 months)
Start Date: Anticipated start date of late-Spring, preferably May 20th
Applications will be accepted on a rolling basis
STARTING SALARY: $18 per hour
Background:
The Chesapeake Conservancy is hiring Bilingual (Spanish) Interpretive Outreach Assistants to develop and deliver culturally relevant and linguistically inclusive programming at selected parks within the Greater Baltimore-Washington region. Bilingual Interpretive Outreach Assistants will work alongside park staff to develop and lead programs in English and Spanish, connect with visitors, educate and inspire stewardship through the Es Mi Parque (It’s My Park) program.
This program will help create meaningful and trusting relationships with Latino communities in the Baltimore-Washington area and use existing connections and networks to build inclusive community programming at four sites: Sandy Point State Park, North Point State Park, Masonville Cove and Patuxent Research Refuge. These sites have prioritized engaging Latino communities.
These positions will be stationed at specific parks and will be required to travel to parks throughout the state of Maryland.
Location Preference:
Sandy Point State Park (Anne Arundel County)
North Point State Park (Baltimore County)
Patuxent Research Refuge (Prince George’s and Howard Counties)
Masonville Cove (City of Baltimore)
General Responsibilities:
Successful candidates must be able to communicate (oral and written) in English and Spanish, work independently in the field and perform various interpretive, educational and administrative duties, including:
Build relationships and meaningfully engage Spanish-speaking communities;
Collaborate with park staff and partners to translate and develop programs, signs, brochures and other park materials that will resonate with Latino communities;
Help develop program marketing materials and assist with community outreach;
Cultivate a positive, fun and safe environment for audiences from all ages and backgrounds;
Engage the Spanish-speaking community in hands-on activities, stories and other creative pathways that spark a personal connection to the environment;
Track audience engagements during programs, and gauge the success of these programs and materials;
Identify needs of the park in relation to effective outreach and communication for Spanish-speaking visitors;
Assist in community outreach events with partner organizations geared to the Latino community such as Es Mi Parque , Latino Conservation Week and Hispanic Heritage Month events;
Perform other duties as assigned.
This position is eligible for Sick and Family Leave but no other benefits. Work is performed indoors and outdoors under various weather conditions. Applicants must be available to work weekends, evenings and holidays as scheduled. Shifts may be as long as 12 hours per day. Minimum of 30 hours per week, not to exceed 40 hours per week. Positions are seasonal summer positions with potential to go part time during the off-season.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
Education: Possession of a high school diploma or high school equivalence certificate.
Experience: Hold solid communication skills in both English and Spanish; possess an interest in natural and cultural history; have experience working with the public; ability to follow oral and written instructions; and ability to work in a team setting.
Required Qualifications:
Age 18 or over
Fully bilingual (English-Spanish)
Adherence to all State and Federal laws and safety regulations
Ability to work well and effectively on a team
Ability to work independently with guidance from supervisors
Ability to work with a diverse staff and engage with a diverse range of people
Demonstrate exceptional interpersonal and communication skills
Ability to work in a virtual setting while at a home office or area away from the office
Attendance at all required trainings and meetings
Access to reliable transportation and ability to travel across the state of Maryland as needed
Demonstrate oral and written proficiency and fluency in Spanish
Preferred Qualifications:
Passion for nature and protecting the environment
Experience with engaging diverse communities
Solid interpretation and educational skills
Commitment to Diversity, Equity and Inclusion principles
Ability to transport themselves to training, events and other activities when necessary.
Final candidates may be subject to a background check to check their driving records, as they may be asked to operate park vehicles (vans, trucks, SUVs, etc.) depending on their assigned park.
WE ARE COMMITTED TO BEING A DIVERSE AND WELCOMING WORKPLACE
The Chesapeake Conservancy is an equal opportunity employer. We do not discriminate on the basis of race, religion, national origin, color, age, sex, disability, veteran status, sexual orientation, genetic information, gender identity, refusal to submit to a genetic test or to make available genetic test results, or any other legally protected characteristic.
Chesapeake Conservancy understands that protecting and restoring the natural and cultural resources of the Chesapeake Bay watershed requires intentional commitment to inclusive practices and narratives within the conservation movement. Through our work we celebrate and elevate the people, places, and cultures of the region, especially by engaging underrepresented communities. Committing to the values of Diversity, Equity, Inclusion, and Justice is critical to achieve our vision of a Chesapeake that is healthy, accessible to everyone, and a place where people and wildlife thrive. To that end, we commit ourselves to Diversity, Equity, Inclusion, and Justice both in our programmatic priorities and our internal organizational development through inclusive recruitment of staff and board members, and fostering a diverse and inclusive culture.
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.00 - $26.92 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the Direction of the Food Pantry Supervisor of the Necessities of Life Program (NOLP), promote access to food and nutrition education services to people with HIV through the recruitment and coordination of volunteers, recruitment and engagement of clients, and food distribution.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for the recruitment, retention, and collection of all volunteer documents that includes processing and electronically filing.
Assess volunteers’ skills, interests, availability, etc., match volunteers with appropriate placements and maintain a roster of NOLP volunteers
Develop and maintain volunteer resources information and protocols including orientation, policies and procedure documents and volunteer related program publications
Create and manage volunteer development and quality assurance questionnaires used by Volunteer Resources
Participate in community meetings to promote NOLP services
Engage community partners to assess opportunities to recruit new clients to NOLP
Participate in program Outreach Meetings to support the recruit new clients and track progress.
Assist clients with completion of NOLP application forms and related paperwork and data entry.
Assist with food pantry distributions as needed.
Acts as a liaison with agencies that host NOLP food distribution sites in the collection and reporting of client-level data.
Enter client-level data into Casewatch
Collect, process and electronically file client level paperwork that includes enrollment forms and shopping vouchers.
Participate in program quality management processes.
Participate in events that promote gain of knowledge to support good health outcomes for NOLP’s clients.
Assist with the completion of monthly reports.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High School diploma (or GED equivalent) required. Bachelor’s degree in health education or a human services related major/minor preferred. Previous experience in social services preferred. Fluent in Spanish language preferred.
Knowledge of:
Word processing, database operations, spreadsheets, PowerPoint and internet searches.
Ability to:
Communicate effectively with a diverse population. Identify and update community resources; operate standard office equipment including Microsoft Office (Word, Excel, PowerPoint); and meet assigned deadlines. Demonstrate exemplary customer service with an emphasis on engaging clients and service providers.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 50 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID vaccination and booster or medical/religious exemption required.
Equal Opportunity Employer: minority/female/transgender/disability/veteran
Dec 29, 2023
Full time
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org .
We offer great benefits, competitive pay, and great working environment!
We offer:
Medical Insurance
Dental Insurance (no cost for employee)
Vision Insurance (no cost for employee)
Long Term Disability
Group Term Life and AD&D Insurance
Employee Assistance Program
Flexible Spending Accounts
12 Paid Holidays
3 Personal Days
10 Vacation Days
12 Sick Days
Metro reimbursement or free parking
Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $25.00 - $26.92 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Under the Direction of the Food Pantry Supervisor of the Necessities of Life Program (NOLP), promote access to food and nutrition education services to people with HIV through the recruitment and coordination of volunteers, recruitment and engagement of clients, and food distribution.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for the recruitment, retention, and collection of all volunteer documents that includes processing and electronically filing.
Assess volunteers’ skills, interests, availability, etc., match volunteers with appropriate placements and maintain a roster of NOLP volunteers
Develop and maintain volunteer resources information and protocols including orientation, policies and procedure documents and volunteer related program publications
Create and manage volunteer development and quality assurance questionnaires used by Volunteer Resources
Participate in community meetings to promote NOLP services
Engage community partners to assess opportunities to recruit new clients to NOLP
Participate in program Outreach Meetings to support the recruit new clients and track progress.
Assist clients with completion of NOLP application forms and related paperwork and data entry.
Assist with food pantry distributions as needed.
Acts as a liaison with agencies that host NOLP food distribution sites in the collection and reporting of client-level data.
Enter client-level data into Casewatch
Collect, process and electronically file client level paperwork that includes enrollment forms and shopping vouchers.
Participate in program quality management processes.
Participate in events that promote gain of knowledge to support good health outcomes for NOLP’s clients.
Assist with the completion of monthly reports.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High School diploma (or GED equivalent) required. Bachelor’s degree in health education or a human services related major/minor preferred. Previous experience in social services preferred. Fluent in Spanish language preferred.
Knowledge of:
Word processing, database operations, spreadsheets, PowerPoint and internet searches.
Ability to:
Communicate effectively with a diverse population. Identify and update community resources; operate standard office equipment including Microsoft Office (Word, Excel, PowerPoint); and meet assigned deadlines. Demonstrate exemplary customer service with an emphasis on engaging clients and service providers.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 50 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes. COVID vaccination and booster or medical/religious exemption required.
Equal Opportunity Employer: minority/female/transgender/disability/veteran
Job Summary
Clark County Public Works Office of the County Engineer is seeking an Office Assistant III (Customer Service Representative) to support the office’s customer service program. Public Works is responsible for building and maintaining infrastructure that our community uses every day to include county roads and parks. This position provides complex customer service to internal and external customers, performing a variety of administrative support activities which contribute to efficient operations and require a thorough understanding of department and county programs and procedures. Public Works staff can be proud of the difference they make each day in the lives of our community. Not only is there the day-to-day work of building and maintaining roads and parks, but there’s also inclement weather events where the staff come together as a team to keep the roads open for the traveling public. During inclement weather, this position is required to work in the office even though other county offices may be closed. Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. This position works in the office 100% of the time. There is not an option for remote or hybrid work. This position works a 9/80 schedule. This schedule consists of working nine hours a day Monday through Thursday and eight hours every other Friday with every other Friday off. This is a represented position within Local 307.
Qualifications
Education and Experience:
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application .
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following: This position is a direct link between the public and Public Works and is vital to the emergency response of the department providing customer service to internal and external customers. Duties may include:
Responding to requests and inquiries, providing information, listening to questions, and explaining procedures according to department guidelines from the public, internal staff, other agencies, and emergency services personnel such as 911 operators and law enforcement or refer to the appropriate source when needed
Responding to email requests and inquiries
Monitor the road maintenance radio
Dispatch road and park maintenance crews, as needed
Creates and assigns work requests for maintenance staff using a maintenance management system
Orders, maintains, and distributes supplies. Conducts related price surveys when required.
Conference room scheduling
Opening and distributing incoming mail
Coordinates and organizes meetings, activities, and functions; schedule rooms, assures notification of participants, arranges for necessary equipment and supplies.
Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems and work procedures.
Enters requisitions for purchase orders into Workday
Processes purchase card transactions and pays invoices with a purchase card
Process invoices for suppliers
Other duties as assigned
Provides advanced administrative support
Develops and maintains databases for tracking departmental/program information; creates and produces reports from databases as required and necessary.
Organizes and maintains maintenance management records, retrieves information and records as needed.
Researches, interprets, prepares, and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings.
Works with other departments, agencies or external contacts to research or coordinate work assignments.
Uses spreadsheets to track, analyze and report quantitative information.
Assists in specially assigned or periodic data searches to develop or recover information from standard or non-standard sources.
May work with the public, clients, other departmental personnel, or staff of other agencies to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Performs related duties as required.
Salary Grade
Local 307.6
Salary Range
$23.20 - $30.16- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Dec 29, 2023
Full time
Job Summary
Clark County Public Works Office of the County Engineer is seeking an Office Assistant III (Customer Service Representative) to support the office’s customer service program. Public Works is responsible for building and maintaining infrastructure that our community uses every day to include county roads and parks. This position provides complex customer service to internal and external customers, performing a variety of administrative support activities which contribute to efficient operations and require a thorough understanding of department and county programs and procedures. Public Works staff can be proud of the difference they make each day in the lives of our community. Not only is there the day-to-day work of building and maintaining roads and parks, but there’s also inclement weather events where the staff come together as a team to keep the roads open for the traveling public. During inclement weather, this position is required to work in the office even though other county offices may be closed. Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. This position works in the office 100% of the time. There is not an option for remote or hybrid work. This position works a 9/80 schedule. This schedule consists of working nine hours a day Monday through Thursday and eight hours every other Friday with every other Friday off. This is a represented position within Local 307.
Qualifications
Education and Experience:
Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.
SELECTION PROCESS
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application .
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Examples of Duties
Duties may include but are not limited to the following: This position is a direct link between the public and Public Works and is vital to the emergency response of the department providing customer service to internal and external customers. Duties may include:
Responding to requests and inquiries, providing information, listening to questions, and explaining procedures according to department guidelines from the public, internal staff, other agencies, and emergency services personnel such as 911 operators and law enforcement or refer to the appropriate source when needed
Responding to email requests and inquiries
Monitor the road maintenance radio
Dispatch road and park maintenance crews, as needed
Creates and assigns work requests for maintenance staff using a maintenance management system
Orders, maintains, and distributes supplies. Conducts related price surveys when required.
Conference room scheduling
Opening and distributing incoming mail
Coordinates and organizes meetings, activities, and functions; schedule rooms, assures notification of participants, arranges for necessary equipment and supplies.
Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems and work procedures.
Enters requisitions for purchase orders into Workday
Processes purchase card transactions and pays invoices with a purchase card
Process invoices for suppliers
Other duties as assigned
Provides advanced administrative support
Develops and maintains databases for tracking departmental/program information; creates and produces reports from databases as required and necessary.
Organizes and maintains maintenance management records, retrieves information and records as needed.
Researches, interprets, prepares, and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings.
Works with other departments, agencies or external contacts to research or coordinate work assignments.
Uses spreadsheets to track, analyze and report quantitative information.
Assists in specially assigned or periodic data searches to develop or recover information from standard or non-standard sources.
May work with the public, clients, other departmental personnel, or staff of other agencies to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Performs related duties as required.
Salary Grade
Local 307.6
Salary Range
$23.20 - $30.16- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
In a fast-paced team setting, the Senior IP Billing Coordinator is responsible for a wide range of billing activities, including preparing and distributing invoices, communicating billing issues to various levels of the organization and working with the Firm’s clients, partners and personnel to address billing related issues. This individual is expected to deliver high quality work product and excellent service to both internal and external clients. In addition, the Senior IP Billing Coordinator also supports several Billing Manager functions, on an as needed basis. This includes reviewing inventory reports, auditing final invoices and making suggestions on how to improve processes and policies.
Job Functions:
Provide a high level of service to the Firm’s clients, partners and personnel to ensure the accuracy and timeliness of invoices.
Develop a strong rapport with the Firm’s partners and assistants. Initiate periodic follow up meetings with them to ensure that billing needs are being met and invoices are processed and sent in a timely manner. Follow-up items may span multiple months. Must be able to schedule reminders and monitor incomplete items.
Research and respond to billing related issues and inquiries, including the preparation of status reports as requested. Must be comfortable querying systems including, but not limited to, CPi, Elite and the USPTO site.
Utilize Elite to generate, distribute and edit proformas. Editing includes transfers, write-offs and adjustments to time entries resulting in final invoices which are sent to the client. Prior to distribution, IP billing also requires a pre-review of the proformas to flag for completed tasks, budgets, and other various edits.
Review own work and that of others, as part of the department’s quality review process.
Prepare billing related reports to ensure that client accounts are being billed as agreed upon in the terms of the engagement letter. This may include monitoring alternative rate billing schedules, tracking budgets and preparing customized client-side reports and invoices.
Assist in month and year-end close activities working with other departments and management.
Mentor and train new billing coordinators on procedures and departmental computer applications. Work with the Patent Team to train timekeepers on time entry and billing. Follow up with timekeepers who are not in compliance.
Keep Billing Manager informed about compliance, issues and potential risks.
Assist the Billing Manager with reviewing inventory reports. This includes reaching out to attorneys regarding aging WIP and following up with attorneys responsible for reviewing other Billing Attorney’s invoices.
Work overtime as needed, or when requested to do so with advance notice.
Essential Competencies:
Works proactively with others to coordinate activities within a department or function of the Firm.
Organizes, prioritizes assignments, and serves as a department liaison to ensure collaborative efforts result in meeting or exceeding goals and standards.
Motivates others to attain their highest levels of achievement, productivity, and work satisfaction.
Maintains current knowledge of trends and developments affecting the area of specialization.
Encourages innovative thinking and the exercise of sound judgment to achieve results.
Qualifications:
Bachelor’s degree preferred.
A minimum of 5 years legal billing experience preferred, with a minimum of 2 years IP billing required.
Proficiency in Elite required.
Experience with CPi required.
Noted ability to maintain departmental and team standards in a deadline driven environment.
Strong overall technical aptitude including knowledge all MS Office applications.
Ability to work independently while at the same time working as a team member in the department.
Ability to keep a level-head during stressful situations, including receiving time sensitive requests with short notice.
Strong client service skills. Must be able to manage many different personalities.
Strong attention to detail with a demonstrated ability to establish priorities and complete diverse assignments on a timely basis.
Superior verbal and written communication skills and the ability to interact with all levels of personnel in a professional and courteous manner. Must have a strong work ethic and the willingness to work additional hours as needed.
Physical Requirements:
Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
Must have the ability to operate equipment such as a computer and copy machine.
Must have the ability to communicate clearly and to read and follow detailed instructions.
Must have the ability to prepare assorted documents and other related materials.
Must have the ability to work in stressful conditions under time deadlines.
Dec 19, 2023
Full time
In a fast-paced team setting, the Senior IP Billing Coordinator is responsible for a wide range of billing activities, including preparing and distributing invoices, communicating billing issues to various levels of the organization and working with the Firm’s clients, partners and personnel to address billing related issues. This individual is expected to deliver high quality work product and excellent service to both internal and external clients. In addition, the Senior IP Billing Coordinator also supports several Billing Manager functions, on an as needed basis. This includes reviewing inventory reports, auditing final invoices and making suggestions on how to improve processes and policies.
Job Functions:
Provide a high level of service to the Firm’s clients, partners and personnel to ensure the accuracy and timeliness of invoices.
Develop a strong rapport with the Firm’s partners and assistants. Initiate periodic follow up meetings with them to ensure that billing needs are being met and invoices are processed and sent in a timely manner. Follow-up items may span multiple months. Must be able to schedule reminders and monitor incomplete items.
Research and respond to billing related issues and inquiries, including the preparation of status reports as requested. Must be comfortable querying systems including, but not limited to, CPi, Elite and the USPTO site.
Utilize Elite to generate, distribute and edit proformas. Editing includes transfers, write-offs and adjustments to time entries resulting in final invoices which are sent to the client. Prior to distribution, IP billing also requires a pre-review of the proformas to flag for completed tasks, budgets, and other various edits.
Review own work and that of others, as part of the department’s quality review process.
Prepare billing related reports to ensure that client accounts are being billed as agreed upon in the terms of the engagement letter. This may include monitoring alternative rate billing schedules, tracking budgets and preparing customized client-side reports and invoices.
Assist in month and year-end close activities working with other departments and management.
Mentor and train new billing coordinators on procedures and departmental computer applications. Work with the Patent Team to train timekeepers on time entry and billing. Follow up with timekeepers who are not in compliance.
Keep Billing Manager informed about compliance, issues and potential risks.
Assist the Billing Manager with reviewing inventory reports. This includes reaching out to attorneys regarding aging WIP and following up with attorneys responsible for reviewing other Billing Attorney’s invoices.
Work overtime as needed, or when requested to do so with advance notice.
Essential Competencies:
Works proactively with others to coordinate activities within a department or function of the Firm.
Organizes, prioritizes assignments, and serves as a department liaison to ensure collaborative efforts result in meeting or exceeding goals and standards.
Motivates others to attain their highest levels of achievement, productivity, and work satisfaction.
Maintains current knowledge of trends and developments affecting the area of specialization.
Encourages innovative thinking and the exercise of sound judgment to achieve results.
Qualifications:
Bachelor’s degree preferred.
A minimum of 5 years legal billing experience preferred, with a minimum of 2 years IP billing required.
Proficiency in Elite required.
Experience with CPi required.
Noted ability to maintain departmental and team standards in a deadline driven environment.
Strong overall technical aptitude including knowledge all MS Office applications.
Ability to work independently while at the same time working as a team member in the department.
Ability to keep a level-head during stressful situations, including receiving time sensitive requests with short notice.
Strong client service skills. Must be able to manage many different personalities.
Strong attention to detail with a demonstrated ability to establish priorities and complete diverse assignments on a timely basis.
Superior verbal and written communication skills and the ability to interact with all levels of personnel in a professional and courteous manner. Must have a strong work ethic and the willingness to work additional hours as needed.
Physical Requirements:
Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
Must have the ability to operate equipment such as a computer and copy machine.
Must have the ability to communicate clearly and to read and follow detailed instructions.
Must have the ability to prepare assorted documents and other related materials.
Must have the ability to work in stressful conditions under time deadlines.
Coordinator, GreenLight Fund Cincinnati
Organization Overview
GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity.
Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change.
Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.
Since 2004, we have launched 44 portfolio organizations across eleven sites, invested $30.5M, and attracted an additional $206M from other funding sources, reaching more than 550,000 individuals and families last year alone.
To learn more about the GreenLight Fund, please visit www.greenlightfund.org .
Position Overview
We seek an independent and highly organized Coordinator with a passion for serving children and families in Cincinnati. This position will report to the Executive Director of GreenLight Fund Cincinnati, and work collaboratively across a growing local team as well as the GreenLight Fund national network of sites. The ideal candidate values equity and opportunity for all, continuous process improvement, attention to detail, and working on complex issues across functions.
Key Areas of Responsibility
Research current, relevant Cincinnati social issues and priorities facing historically underserved children, youth and families with barriers to social and economic mobility.
Prepare presentations and supporting materials for all Selection Advisory Council meetings, including agendas, focus area briefs and research/diligence findings.
Maintain internal management, data and reporting systems (experience with Salesforce, Apricot and Box is a plus, but not required) Marketing Communications and Investor Relations.
Support planning and execution of annual launch events, showcasing our newest portfolio organization and impact.
Conduct broad research on trends and national context of nonprofits and social innovation.
Maintain and contribute regularly to GreenLight Fund Cincinnati’s social media (twitter), and quarterly e-newsletters via Mailchimp.
Maintain the GreenLight Fund Cincinnati’s website pages and contribute to blog postings
Conduct prospect research on potential Cincinnati donors/investors, including individuals, corporations and foundations.
Maintain GreenLight Cincinnati’s investor database in Salesforce Operations and Administration and support on grant proposal/report writing, as necessary.
Assist with scheduling and logistics of key meetings and site visits.
Perform data entry, including contact and file management in Salesforce.
Maintain GreenLight Cincinnati diligence database in Apricot; prepare and export reports on portfolio organizations, as needed.
Support portfolio organizations, as needed.
Other tasks as assigned.
Requirements
Minimum of 1 to 4 years of related experience.
Location
This position is based in GreenLight Fund Cincinnati.
Compensation and Benefits
The salary for this position is $49,000.
GreenLight Fund offers a generous benefits package that includes:
Health Insurance through Blue Cross Blue Shield (80% paid by GLF, 20% by the employee for employees and family members)
Dental and Vision Insurance through Guardian (80% paid by GLF, 20% by the employee for employees and family members)
Full coverage of all mental health visit copays through Blue Cross Blue Shield (100% paid by GLF)
Safe Harbor 401k. GLF will match 100% of the first 3% of salary and 50% of the next 2%
Short and Long-term disability and Life insurance fully paid by GreenLight Fund
10 company-wide holiday closings and 3 floating holidays
The week between Christmas Day and New Year's Day off
Up to 12 sick days (6 days in your first year, if you start after July 1st)
Up to 2 personal days (1 day in your first year, if you start after July 1st)
COVID-19 Benefits
Vacation Days: 15 days in years 1-3, 20 days in years 4-5, and 25 days in year 6 and beyond
12 weeks of paid parental leave for birth parents, 6 weeks of paid parental leave for non-birth parents
Up to $75 per month of cell phone reimbursement
Up to $100 per month of WiFi reimbursement
Up to $1,500 per year for professional development
Access to Holisticly (40 Holisticly Credits per Month)
GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.
If you need assistance or accommodation due to a disability, you may contact us at peopleops@greenlightfund.org
Nov 20, 2023
Full time
Coordinator, GreenLight Fund Cincinnati
Organization Overview
GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity.
Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change.
Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.
Since 2004, we have launched 44 portfolio organizations across eleven sites, invested $30.5M, and attracted an additional $206M from other funding sources, reaching more than 550,000 individuals and families last year alone.
To learn more about the GreenLight Fund, please visit www.greenlightfund.org .
Position Overview
We seek an independent and highly organized Coordinator with a passion for serving children and families in Cincinnati. This position will report to the Executive Director of GreenLight Fund Cincinnati, and work collaboratively across a growing local team as well as the GreenLight Fund national network of sites. The ideal candidate values equity and opportunity for all, continuous process improvement, attention to detail, and working on complex issues across functions.
Key Areas of Responsibility
Research current, relevant Cincinnati social issues and priorities facing historically underserved children, youth and families with barriers to social and economic mobility.
Prepare presentations and supporting materials for all Selection Advisory Council meetings, including agendas, focus area briefs and research/diligence findings.
Maintain internal management, data and reporting systems (experience with Salesforce, Apricot and Box is a plus, but not required) Marketing Communications and Investor Relations.
Support planning and execution of annual launch events, showcasing our newest portfolio organization and impact.
Conduct broad research on trends and national context of nonprofits and social innovation.
Maintain and contribute regularly to GreenLight Fund Cincinnati’s social media (twitter), and quarterly e-newsletters via Mailchimp.
Maintain the GreenLight Fund Cincinnati’s website pages and contribute to blog postings
Conduct prospect research on potential Cincinnati donors/investors, including individuals, corporations and foundations.
Maintain GreenLight Cincinnati’s investor database in Salesforce Operations and Administration and support on grant proposal/report writing, as necessary.
Assist with scheduling and logistics of key meetings and site visits.
Perform data entry, including contact and file management in Salesforce.
Maintain GreenLight Cincinnati diligence database in Apricot; prepare and export reports on portfolio organizations, as needed.
Support portfolio organizations, as needed.
Other tasks as assigned.
Requirements
Minimum of 1 to 4 years of related experience.
Location
This position is based in GreenLight Fund Cincinnati.
Compensation and Benefits
The salary for this position is $49,000.
GreenLight Fund offers a generous benefits package that includes:
Health Insurance through Blue Cross Blue Shield (80% paid by GLF, 20% by the employee for employees and family members)
Dental and Vision Insurance through Guardian (80% paid by GLF, 20% by the employee for employees and family members)
Full coverage of all mental health visit copays through Blue Cross Blue Shield (100% paid by GLF)
Safe Harbor 401k. GLF will match 100% of the first 3% of salary and 50% of the next 2%
Short and Long-term disability and Life insurance fully paid by GreenLight Fund
10 company-wide holiday closings and 3 floating holidays
The week between Christmas Day and New Year's Day off
Up to 12 sick days (6 days in your first year, if you start after July 1st)
Up to 2 personal days (1 day in your first year, if you start after July 1st)
COVID-19 Benefits
Vacation Days: 15 days in years 1-3, 20 days in years 4-5, and 25 days in year 6 and beyond
12 weeks of paid parental leave for birth parents, 6 weeks of paid parental leave for non-birth parents
Up to $75 per month of cell phone reimbursement
Up to $100 per month of WiFi reimbursement
Up to $1,500 per year for professional development
Access to Holisticly (40 Holisticly Credits per Month)
GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.
If you need assistance or accommodation due to a disability, you may contact us at peopleops@greenlightfund.org
King County
201 South Jackson Street. Seattle Washington
The King County Road Services Division is looking for an experienced Accounts Payable Specialist (Fiscal Specialist III ) to become a valuable addition to our dynamic team! In this role, you’ll have an opportunity to showcase your expertise/knowledge in multiple areas, and provide financial, accounting, and fiscal support. We’re looking for someone who is an active learner, adaptive, reliable , and action oriented . This is an exciting opportunity to work with the Roads Budget and Finance team and make a difference in our community! If this resonates with you, please apply! About us (King County Road Services Division) As the largest division within the Department of Local Services, we are responsible for about 1,500 miles of roads, 182 bridges, and other related infrastructure in the unincorporated areas of King County. At any given time, we have 20-40 active road projects impacting a wide spectrum of communities and people. We take pride that King County is the only county in the United States named after Martin Luther King Jr. True to his name, King County is committed to advancing equity and racial and social justice within county government and in partnership with communities.
To be considered for this opportunity, you must at a minimum demonstrate skill and ability to:
Perform accounts payable operations, including accurate budget charge coding and reconciliation for multiple projects.
Organize, track, code, prepare, process , and maintain data sources, such as invoices, contract documents, and other financial, accounting, and fiscal records.
Verify accuracy of accounting documentation; Identify accounting inconsistencies and errors and prepare corrections.
Prepare, and approve purchase requisitions, and expense reports.
Review, Research, Correct and summarize specialized and technical information from varied sources using spreadsheets and customized database applications.
Provide customer service to internal and external customers; Communicate established policies, procedures, codes, regulations, and other relevant information via phone, in writing and in person.
Perform financial or other numeric work, requiring the application of accepted bookkeeping or basic accounting methods.
Process incoming mail and documents; identify and prioritize sensitive matters; maintain confidentiality and professionalism.
Collaborate with team members to identify opportunities for process improvements.
Perform other duties as assigned.
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. We would love to hear from people with:
An associate degree in accounting or closely related field or any combination of education, skills, training, and experience that clearly demonstrates the ability to perform the duties of this position.
Demonstrated experience in accounts payable/independent financial and cost accounting support work.
Demonstrated ability in managing and prioritizing a heavy diverse assignment workload requiring a high level of accuracy within a fast-paced, deadline driven environment .
Knowledge of accepted bookkeeping or basic accounting systems, methods, and applications.
Skill and proficiency in data entry and rectifying discrepancies and errors.
Exceptional devotion to a customer-centered approach and is dedicated to providing superior Customer Service.
Intermediate p roficiency in the use of Microsoft Office products including, Word, Excel, PowerPoint, SharePoint and Teams; Basic level proficiency in the use Adobe Pro.
The ability to work both collaboratively as part of an integral team and independently; Foster and sustain productive working relationships with diverse teams, customers, and vendors.
Exceptional verbal and written communication skills; Display professionalism by demonstrating integrity, patience and discretion.
Ability to support a culture of inclusion and contribute to a work environment that embraces and encourages diversity in its workforce where differences are valued.
Ability to maintain a high degree of confidentiality with sensitive and personal information.
Desired Qualifications:
Has working experience with Oracle EBS, JD Edwards, or SAP.
Knowledge of King County procurement polices and procedures.
Those applicants who pass the initial screening will be invited to participate in an interview the week of 12/4/2023. Second interviews will be held the week of 12/11/2023. WHO IS ELEGIBLE TO APPLY: This position is open to all qualified applicants. This recruitment may also be used to fill current and or/future career service, term-limited temporary, short-term temporary, and or/special duty positions over the next six months. WORK LOCATION: Currently we are filling a position that will report to the King Street Center in Seattle, but may have future openings in Renton, or Seattle. NOTE: When applicable - Special duty opportunities are only open to current King County career service employees who have completed their initial probation. Special duty applicants must have approval from their current supervisor to accept an assignment. Current employees selected for special duty will be compensated based upon the provisions of the collective bargaining agreements or Coalition Labor Agreement for their base assignment. WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is Non-Exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime pay. FORMS AND MATERIALS: A full and complete King County Application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge and skills for the position. SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: This position is represented by Local 117: International Brotherhood of Teamsters For more information regarding this recruitment, please contact: Cassandra Montgomery Human Resources Analyst 206-263-5866 cassandra.montgomery@kingcounty.gov Connect with me on LinkedIn Teleworking Requirement This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work, and meetings. The responsibilities of this position will include regular and ongoing in-office work. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Emergency Designation Status: Non-Mission Critical Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Nov 16, 2023
Full time
The King County Road Services Division is looking for an experienced Accounts Payable Specialist (Fiscal Specialist III ) to become a valuable addition to our dynamic team! In this role, you’ll have an opportunity to showcase your expertise/knowledge in multiple areas, and provide financial, accounting, and fiscal support. We’re looking for someone who is an active learner, adaptive, reliable , and action oriented . This is an exciting opportunity to work with the Roads Budget and Finance team and make a difference in our community! If this resonates with you, please apply! About us (King County Road Services Division) As the largest division within the Department of Local Services, we are responsible for about 1,500 miles of roads, 182 bridges, and other related infrastructure in the unincorporated areas of King County. At any given time, we have 20-40 active road projects impacting a wide spectrum of communities and people. We take pride that King County is the only county in the United States named after Martin Luther King Jr. True to his name, King County is committed to advancing equity and racial and social justice within county government and in partnership with communities.
To be considered for this opportunity, you must at a minimum demonstrate skill and ability to:
Perform accounts payable operations, including accurate budget charge coding and reconciliation for multiple projects.
Organize, track, code, prepare, process , and maintain data sources, such as invoices, contract documents, and other financial, accounting, and fiscal records.
Verify accuracy of accounting documentation; Identify accounting inconsistencies and errors and prepare corrections.
Prepare, and approve purchase requisitions, and expense reports.
Review, Research, Correct and summarize specialized and technical information from varied sources using spreadsheets and customized database applications.
Provide customer service to internal and external customers; Communicate established policies, procedures, codes, regulations, and other relevant information via phone, in writing and in person.
Perform financial or other numeric work, requiring the application of accepted bookkeeping or basic accounting methods.
Process incoming mail and documents; identify and prioritize sensitive matters; maintain confidentiality and professionalism.
Collaborate with team members to identify opportunities for process improvements.
Perform other duties as assigned.
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. We would love to hear from people with:
An associate degree in accounting or closely related field or any combination of education, skills, training, and experience that clearly demonstrates the ability to perform the duties of this position.
Demonstrated experience in accounts payable/independent financial and cost accounting support work.
Demonstrated ability in managing and prioritizing a heavy diverse assignment workload requiring a high level of accuracy within a fast-paced, deadline driven environment .
Knowledge of accepted bookkeeping or basic accounting systems, methods, and applications.
Skill and proficiency in data entry and rectifying discrepancies and errors.
Exceptional devotion to a customer-centered approach and is dedicated to providing superior Customer Service.
Intermediate p roficiency in the use of Microsoft Office products including, Word, Excel, PowerPoint, SharePoint and Teams; Basic level proficiency in the use Adobe Pro.
The ability to work both collaboratively as part of an integral team and independently; Foster and sustain productive working relationships with diverse teams, customers, and vendors.
Exceptional verbal and written communication skills; Display professionalism by demonstrating integrity, patience and discretion.
Ability to support a culture of inclusion and contribute to a work environment that embraces and encourages diversity in its workforce where differences are valued.
Ability to maintain a high degree of confidentiality with sensitive and personal information.
Desired Qualifications:
Has working experience with Oracle EBS, JD Edwards, or SAP.
Knowledge of King County procurement polices and procedures.
Those applicants who pass the initial screening will be invited to participate in an interview the week of 12/4/2023. Second interviews will be held the week of 12/11/2023. WHO IS ELEGIBLE TO APPLY: This position is open to all qualified applicants. This recruitment may also be used to fill current and or/future career service, term-limited temporary, short-term temporary, and or/special duty positions over the next six months. WORK LOCATION: Currently we are filling a position that will report to the King Street Center in Seattle, but may have future openings in Renton, or Seattle. NOTE: When applicable - Special duty opportunities are only open to current King County career service employees who have completed their initial probation. Special duty applicants must have approval from their current supervisor to accept an assignment. Current employees selected for special duty will be compensated based upon the provisions of the collective bargaining agreements or Coalition Labor Agreement for their base assignment. WORK SCHEDULE: The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is Non-Exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime pay. FORMS AND MATERIALS: A full and complete King County Application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge and skills for the position. SELECTION PROCESS: Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. Interviews will be conducted via Teams. Reference checks and file reviews will be conducted. UNION MEMBERSHIP: This position is represented by Local 117: International Brotherhood of Teamsters For more information regarding this recruitment, please contact: Cassandra Montgomery Human Resources Analyst 206-263-5866 cassandra.montgomery@kingcounty.gov Connect with me on LinkedIn Teleworking Requirement This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work, and meetings. The responsibilities of this position will include regular and ongoing in-office work. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Emergency Designation Status: Non-Mission Critical Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
League of Conservation Voters
Washington, DC – Hybrid
Title: Compliance & Legal Associate Department: Legal & Strategic Initiatives Status: Non-Exempt Reports to: Compliance Director Positions Reporting to this Position: None Location: Washington, DC – Hybrid Travel Requirements: Up to 5% Union Position: Yes Job Classification Level: A Salary Range (depending on experience) : $53,445 – $62,542
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring a Compliance & Legal Associate who will play a key role in assisting the Compliance Director with Federal Election Commission (FEC), Internal Revenue Service (IRS), and various state compliance reporting for the LCV family of organizations through data entry and tracking of reportable activity, such as contributions and expenditures. The Compliance & Legal Associate will also provide administrative support to the Legal & Strategic Initiatives department. The ideal candidate will have a strong attention to detail, excellent organizational skills, the ability to manage time well and balance multiple tasks, and work well independently and as part of a team.
Responsibilities:
Assist the Compliance Director in performing data entry and tracking expenses, contributions, and other information required for Federal Election Commission, IRS, and state compliance reports, using Microsoft Excel, Google sheets, and Wrike.
Work with the Compliance Director and LCV’s external compliance vendor to prepare required revenue and expenditure data for the creation of campaign finance reports, and help resolve any questions or issues.
Maintain internal systems for tracking reportable activity as well as calendars to track when various reports are due.
Communicate with staff across departments to stay up to date on electoral programs, obtaining all needed information on reportable activities.
Maintain a contributions database and tracker, and produce reports with respect to the organization’s electoral grants and contributions impact.
Support the Compliance Director in tracking and maintaining state and other corporate registrations annually, including charitable solicitation registrations, sales/use tax exemption certificates.
Track all contracts received for legal review and ensure contracts are executed and on file. Serve as a resource about the processes and needs from LCV staff.
Assist the Legal & Grants Coordinator with grants management procedures and systems, and serve as a resource about the processes and needs from LCV staff.
Provide general administrative support to the Legal & Strategic Initiatives department, including but not limited to processing payment requests and budget/expense reports.
Contribute to LCV’s commitment to integrating racial justice and equity into the work we do that furthers equitable operations within the organization by maintaining processes with the goal that compliance and legal services are equitably and equally provided to all staff and programs requiring them.
Travel up to 5% for staff retreats, trainings and conferences, as needed.
Conduct in-office responsibilities from LCV’s Washington D.C. office at least two days per month, which may include processing incoming mail for the Legal & Strategic Initiatives department, gathering necessary authorized signatures, and sending out documents in accordance with compliance deadlines, as needed.
Perform other duties as assigned.
Qualifications:
Work Experience : Required – Minimum of 1 year aggregate experience in administrative, compliance, or campaign setting (such as finance/fundraising; experience managing field operations; general campaigns operations experience.) Preferred – Experience working within a nonprofit and/or political organization, or political campaign.
Skills : Required – Extremely detail-oriented and well-organized. Proficient in Microsoft Office and Google Suite, particularly Microsoft Excel and Google Sheets; strong research, writing and communication skills; critical thinker adept at problem solving. Ability to work under tight deadlines while maintaining accuracy. Preferred – Experience with Salesforce, NGPVAN EveryAction, and/or Wrike or other project management software.
Cultural Competence : Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions : This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply: Send cover letter and resume to hr@lcv.org with “Compliance & Legal Associate” in the subject line by November 19, 2023 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Nov 03, 2023
Full time
Title: Compliance & Legal Associate Department: Legal & Strategic Initiatives Status: Non-Exempt Reports to: Compliance Director Positions Reporting to this Position: None Location: Washington, DC – Hybrid Travel Requirements: Up to 5% Union Position: Yes Job Classification Level: A Salary Range (depending on experience) : $53,445 – $62,542
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring a Compliance & Legal Associate who will play a key role in assisting the Compliance Director with Federal Election Commission (FEC), Internal Revenue Service (IRS), and various state compliance reporting for the LCV family of organizations through data entry and tracking of reportable activity, such as contributions and expenditures. The Compliance & Legal Associate will also provide administrative support to the Legal & Strategic Initiatives department. The ideal candidate will have a strong attention to detail, excellent organizational skills, the ability to manage time well and balance multiple tasks, and work well independently and as part of a team.
Responsibilities:
Assist the Compliance Director in performing data entry and tracking expenses, contributions, and other information required for Federal Election Commission, IRS, and state compliance reports, using Microsoft Excel, Google sheets, and Wrike.
Work with the Compliance Director and LCV’s external compliance vendor to prepare required revenue and expenditure data for the creation of campaign finance reports, and help resolve any questions or issues.
Maintain internal systems for tracking reportable activity as well as calendars to track when various reports are due.
Communicate with staff across departments to stay up to date on electoral programs, obtaining all needed information on reportable activities.
Maintain a contributions database and tracker, and produce reports with respect to the organization’s electoral grants and contributions impact.
Support the Compliance Director in tracking and maintaining state and other corporate registrations annually, including charitable solicitation registrations, sales/use tax exemption certificates.
Track all contracts received for legal review and ensure contracts are executed and on file. Serve as a resource about the processes and needs from LCV staff.
Assist the Legal & Grants Coordinator with grants management procedures and systems, and serve as a resource about the processes and needs from LCV staff.
Provide general administrative support to the Legal & Strategic Initiatives department, including but not limited to processing payment requests and budget/expense reports.
Contribute to LCV’s commitment to integrating racial justice and equity into the work we do that furthers equitable operations within the organization by maintaining processes with the goal that compliance and legal services are equitably and equally provided to all staff and programs requiring them.
Travel up to 5% for staff retreats, trainings and conferences, as needed.
Conduct in-office responsibilities from LCV’s Washington D.C. office at least two days per month, which may include processing incoming mail for the Legal & Strategic Initiatives department, gathering necessary authorized signatures, and sending out documents in accordance with compliance deadlines, as needed.
Perform other duties as assigned.
Qualifications:
Work Experience : Required – Minimum of 1 year aggregate experience in administrative, compliance, or campaign setting (such as finance/fundraising; experience managing field operations; general campaigns operations experience.) Preferred – Experience working within a nonprofit and/or political organization, or political campaign.
Skills : Required – Extremely detail-oriented and well-organized. Proficient in Microsoft Office and Google Suite, particularly Microsoft Excel and Google Sheets; strong research, writing and communication skills; critical thinker adept at problem solving. Ability to work under tight deadlines while maintaining accuracy. Preferred – Experience with Salesforce, NGPVAN EveryAction, and/or Wrike or other project management software.
Cultural Competence : Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
Working Conditions : This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply: Send cover letter and resume to hr@lcv.org with “Compliance & Legal Associate” in the subject line by November 19, 2023 . No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org .
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Knowledge of: General office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Qualifications
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Salary Grade
Local 307.5
Salary Range
$21.33 - $27.73- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Nov 02, 2023
Full time
Job Summary
Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures. The Office Assistant II classification is distinguished from the Office Assistant I by performance of work requiring more independent judgment; volume and complexity of guidelines used which require a greater degree of interpretation and interpolation by the incumbents; and the amount and level of material to be learned being substantially greater, thereby increasing the time required of the incumbent to learn the duties. While both the Office Assistant I and II are expected to interact with and service customer needs, the Office Assistant II is expected to respond to more varieties of situations requiring a more detailed understanding of the department processes and operations. Additionally, the Office Assistant II is distinguished from the Office Assistant III classification by the responsibility to perform less complex and comprehensive administrative support duties. A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from either specialist(s) or supervisor(s). This classification is expected to function independently in daily tasks. The Office Assistant II is required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor or specialist. Typically supports department staff and upper-level management.
Qualifications
Knowledge of: General office procedures and practices of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.
Ability to: Operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; communicate effectively orally and in writing; learn assigned clerical, typing and/or stenographic tasks readily; and adhere to prescribed office routines; establish and maintain harmonious working relationships with other employees and the general public; maintain a neat personal appearance and courteous attitude toward the public and fellow employees, even under stressful and unpleasant situations; sit or stand for long periods of time while performing routine and repetitive functions.
SELECTION PROCESS:
If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application. Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.
Application Review (Pass/Fail) – An online application is required. Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Top candidate(s) will continue in the process.
Employment References will be conducted for the final candidates and may include verification of education.
It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.
Position will remain open until filled.
Examples of Duties
KEY OR TYPICAL TASKS AND RESPONSIBILITIES
Provides customer service and/or reception support to internal and external customers
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. Provides information and explains departmental procedures in response to questions raised by the public served. Issues documents such as licenses, permits, registrations and receipts.
Provides the full range of administrative support using computer software skills
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction. May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Provides general administrative support
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed. Produces complex reports from data. Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources. Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories. Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions. Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.
Qualifications
Two years of experience, with limited task supervision, emphasizing or including intensive public contact, customer service, interpretation and explanation of regulations and involving general office work processes and use of modern office technology. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute. May be required to possess or obtain a valid motor vehicle operator’s license.
Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.
In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.
Some positions require or prefer certain bilingual skills.
Salary Grade
Local 307.5
Salary Range
$21.33 - $27.73- per hour
For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:
https://www.clark.wa.gov/human-resources/explore-careers-clark-county
Coordinator, GreenLight Fund Denver
Organization Overview
GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity.
Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change.
Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.
Since 2004, we have launched 44 portfolio organizations across eleven sites, invested $30.5M, and attracted an additional $206M from other funding sources, reaching more than 550,000 individuals and families last year alone.
To learn more about the GreenLight Fund, please visit www.greenlightfund.org .
Position Overview
We seek an independent and highly organized Coordinator with a passion for serving children and families in Denver. This position will report to the Executive Director of GreenLight Fund Denver, and work collaboratively across a growing local team as well as the GreenLight Fund national network of sites. The ideal candidate values equity and opportunity for all, continuous process improvement, attention to detail, and working on complex issues across functions.
Key Areas of Responsibility
Research current, relevant Denver social issues and priorities facing historically underserved children, youth and families with barriers to social and economic mobility.
Prepare presentations and supporting materials for all Selection Advisory Council meetings, including agendas, focus area briefs and research/diligence findings.
Maintain internal management, data and reporting systems (experience with Salesforce, Apricot and Box is a plus, but not required) Marketing Communications and Investor Relations.
Support planning and execution of annual launch events, showcasing our newest portfolio organization and impact.
Conduct broad research on trends and national context of nonprofits and social innovation.
Maintain and contribute regularly to GreenLight Fund Denver’s social media (twitter), and quarterly e-newsletters via Mailchimp.
Maintain the GreenLight Fund Denver’s website pages and contribute to blog postings
Conduct prospect research on potential Denver donors/investors, including individuals, corporations and foundations.
Maintain GreenLight Denver’s investor database in Salesforce Operations and Administration and support on grant proposal/report writing, as necessary.
Assist with scheduling and logistics of key meetings and site visits.
Perform data entry, including contact and file management in Salesforce.
Maintain GreenLight Denver’s diligence database in Apricot; prepare and export reports on portfolio organizations, as needed.
Support portfolio organizations, as needed.
Other tasks as assigned.
Requirements
Minimum of 1 to 4 years of related experience.
Bilingual abilities are a plus.
Location
This position is based in GreenLight Fund Denver.
Compensation and Benefits
This is a full-time, exempt position. The salary for this position is $50,000.
GreenLight Fund offers a generous benefits package that includes:
Health Insurance through Blue Cross Blue Shield (80% paid by GLF, 20% by the employee for employees and family members)
Dental and Vision Insurance through Guardian (80% paid by GLF, 20% by the employee for employees and family members)
Full coverage of all mental health visit copays through Blue Cross Blue Shield (100% paid by GLF)
Safe Harbor 401k. GLF will match 100% of the first 3% of salary and 50% of the next 2%
Short and Long-term disability and Life insurance fully paid by GreenLight Fund
10 company-wide holiday closings and 3 floating holidays
The week between Christmas Day and New Year's Day off
Up to 12 sick days (6 days in your first year, if you start after July 1st)
Up to 2 personal days (1 day in your first year, if you start after July 1st)
COVID-19 Benefits
Vacation Days: 15 days in years 1-3, 20 days in years 4-5, and 25 days in year 6 and beyond
12 weeks of paid parental leave for birth parents, 6 weeks of paid parental leave for non-birth parents
Up to $75 per month of cell phone reimbursement
Up to $100 per month of WiFi reimbursement
Up to $1,500 per year for professional development
Access to Holisticly (40 Holisticly Credits per Month)
GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.
If you need assistance or accommodation due to a disability, you may contact us at peopleops@greenlightfund.org.
Oct 18, 2023
Full time
Coordinator, GreenLight Fund Denver
Organization Overview
GreenLight Fund is a national nonprofit with a local focus that partners with communities to create opportunities for inclusive prosperity.
Each year we facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere. Working with communities, we identify, invite in and launch proven organizations, providing collaborative support so they can quickly take root and deliver change.
Everything we do is designed to remove barriers to inclusive prosperity all too often rooted in racial inequities. Our impact increases exponentially as we address one specific, community-identified need each year, in each GreenLight site.
Since 2004, we have launched 44 portfolio organizations across eleven sites, invested $30.5M, and attracted an additional $206M from other funding sources, reaching more than 550,000 individuals and families last year alone.
To learn more about the GreenLight Fund, please visit www.greenlightfund.org .
Position Overview
We seek an independent and highly organized Coordinator with a passion for serving children and families in Denver. This position will report to the Executive Director of GreenLight Fund Denver, and work collaboratively across a growing local team as well as the GreenLight Fund national network of sites. The ideal candidate values equity and opportunity for all, continuous process improvement, attention to detail, and working on complex issues across functions.
Key Areas of Responsibility
Research current, relevant Denver social issues and priorities facing historically underserved children, youth and families with barriers to social and economic mobility.
Prepare presentations and supporting materials for all Selection Advisory Council meetings, including agendas, focus area briefs and research/diligence findings.
Maintain internal management, data and reporting systems (experience with Salesforce, Apricot and Box is a plus, but not required) Marketing Communications and Investor Relations.
Support planning and execution of annual launch events, showcasing our newest portfolio organization and impact.
Conduct broad research on trends and national context of nonprofits and social innovation.
Maintain and contribute regularly to GreenLight Fund Denver’s social media (twitter), and quarterly e-newsletters via Mailchimp.
Maintain the GreenLight Fund Denver’s website pages and contribute to blog postings
Conduct prospect research on potential Denver donors/investors, including individuals, corporations and foundations.
Maintain GreenLight Denver’s investor database in Salesforce Operations and Administration and support on grant proposal/report writing, as necessary.
Assist with scheduling and logistics of key meetings and site visits.
Perform data entry, including contact and file management in Salesforce.
Maintain GreenLight Denver’s diligence database in Apricot; prepare and export reports on portfolio organizations, as needed.
Support portfolio organizations, as needed.
Other tasks as assigned.
Requirements
Minimum of 1 to 4 years of related experience.
Bilingual abilities are a plus.
Location
This position is based in GreenLight Fund Denver.
Compensation and Benefits
This is a full-time, exempt position. The salary for this position is $50,000.
GreenLight Fund offers a generous benefits package that includes:
Health Insurance through Blue Cross Blue Shield (80% paid by GLF, 20% by the employee for employees and family members)
Dental and Vision Insurance through Guardian (80% paid by GLF, 20% by the employee for employees and family members)
Full coverage of all mental health visit copays through Blue Cross Blue Shield (100% paid by GLF)
Safe Harbor 401k. GLF will match 100% of the first 3% of salary and 50% of the next 2%
Short and Long-term disability and Life insurance fully paid by GreenLight Fund
10 company-wide holiday closings and 3 floating holidays
The week between Christmas Day and New Year's Day off
Up to 12 sick days (6 days in your first year, if you start after July 1st)
Up to 2 personal days (1 day in your first year, if you start after July 1st)
COVID-19 Benefits
Vacation Days: 15 days in years 1-3, 20 days in years 4-5, and 25 days in year 6 and beyond
12 weeks of paid parental leave for birth parents, 6 weeks of paid parental leave for non-birth parents
Up to $75 per month of cell phone reimbursement
Up to $100 per month of WiFi reimbursement
Up to $1,500 per year for professional development
Access to Holisticly (40 Holisticly Credits per Month)
GreenLight Fund is committed to fostering diversity, equity and inclusion at every level of the organization. GreenLight Fund recognizes and appreciates the value of building a diverse workforce and creating an inclusive work environment. GreenLight Fund takes pride in being an equal opportunity employer regardless of age, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national or ethnic origin, physical or mental ability, race, region, sexual orientation or veteran status.
If you need assistance or accommodation due to a disability, you may contact us at peopleops@greenlightfund.org.
LOCATION: The ideal candidate will live within 50 miles of our Grand Prairie, TX PulsePoint. On-site 6 weeks for training and then virtual.
SHIFT:
8am-4:30pm CST
4:00pm - 12:30am CST
12:00am - 8:30am CST
CarelonRx Pharmacy is now part of CarelonRx (formerly IngenioRx), a proud member of the Elevance Health family of companies. The CarelonRx Home Delivery Pharmacy will deliver a digital first pharmacy experience that is convenient, simpler to use, and more affordable for our patients and payors. Our Pharmacy model focuses on whole person care, providing the best member experience to drive adherence, affordability, and improved overall health outcomes by putting the patient first.
The Pharmacy Call Center Associate (Pharmacy Cust Associate I) is responsible for responding to basic customer questions via telephone and written correspondence regarding pharmacy retail and mail order prescriptions.
How you will make an impact:
Develops and maintains positive customer relations and coordinates with functions within the company to ensure customer requests are handled and resolved appropriate and in a timely manner.
Interacts with internal and external customers (could include subscribers, providers, group or benefit administrators, physician offices, third party representatives, and other Blue Cross Plans) to provide claims, customer service, and/or membership support.
Completes necessary research to provide proactive, thorough solutions.
Displays ownership of service requests ensuring high quality resolution and follow-thru.
Supports and guides the customer with their personal options and decisions and helps the customer become knowledgeable and confident about using technology, tools and resources available to them.
Minimum Requirements:
Requires a HS diploma or equivalent and previous experience in an automated customer service environment; or any combination of education and experience which would provide an equivalent background.
Preferred Skills, Capabilities, and Experiences:
Experience with mail order pharmacy strongly preferred.
Experience in a high volume inbound call center strongly preferred.
Experience using Salesforce preferred.
For URAC accredited areas, the following professional competencies apply: Associates in this role are expected to have strong oral, written and interpersonal communication skills, problem-solving skills, facilitation skills, and analytical skills.
Please be advised that Elevance Health only accepts resumes from agencies that have a signed agreement with Elevance Health. Accordingly, Elevance Health is not obligated to pay referral fees to any agency that is not a party to an agreement with Elevance Health. Thus, any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.
Be part of an Extraordinary Team
Elevance Health is a health company dedicated to improving lives and communities – and making healthcare simpler. A Fortune 20 company with a longstanding history in the healthcare industry, we are looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve. You will thrive in a complex and collaborative environment where you take action and ownership to solve problems and lead change. Do you want to be part of a larger purpose and an evolving, high-performance culture that empowers you to make an impact?
We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.
Elevance Health operates in a Hybrid Workforce Strategy, providing various levels of flexibility while also ensuring that associates have opportunities to connect in-person. Unless in a designated virtual-eligible role and specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process. Candidates must reside within 50 miles or 1-hour commute each way of a relevant Elevance Health location.
The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19. If you are not vaccinated, your offer will be rescinded unless you provide – and Elevance Health approves – a valid religious or medical explanation as to why you are not able to get vaccinated that Elevance Health is able to reasonably accommodate. Elevance Health will also follow all relevant federal, state and local laws.
Elevance Health has been named as a Fortune Great Place To Work in 2022, has been ranked for five years running as one of the 2023 World’s Most Admired Companies by Fortune magazine, and is a growing Top 20 Fortune 500 Company. To learn more about our company and apply, please visit us at careers.ElevanceHealth.com. Elevance Health is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ability@icareerhelp.com for assistance.
Oct 03, 2023
Full time
LOCATION: The ideal candidate will live within 50 miles of our Grand Prairie, TX PulsePoint. On-site 6 weeks for training and then virtual.
SHIFT:
8am-4:30pm CST
4:00pm - 12:30am CST
12:00am - 8:30am CST
CarelonRx Pharmacy is now part of CarelonRx (formerly IngenioRx), a proud member of the Elevance Health family of companies. The CarelonRx Home Delivery Pharmacy will deliver a digital first pharmacy experience that is convenient, simpler to use, and more affordable for our patients and payors. Our Pharmacy model focuses on whole person care, providing the best member experience to drive adherence, affordability, and improved overall health outcomes by putting the patient first.
The Pharmacy Call Center Associate (Pharmacy Cust Associate I) is responsible for responding to basic customer questions via telephone and written correspondence regarding pharmacy retail and mail order prescriptions.
How you will make an impact:
Develops and maintains positive customer relations and coordinates with functions within the company to ensure customer requests are handled and resolved appropriate and in a timely manner.
Interacts with internal and external customers (could include subscribers, providers, group or benefit administrators, physician offices, third party representatives, and other Blue Cross Plans) to provide claims, customer service, and/or membership support.
Completes necessary research to provide proactive, thorough solutions.
Displays ownership of service requests ensuring high quality resolution and follow-thru.
Supports and guides the customer with their personal options and decisions and helps the customer become knowledgeable and confident about using technology, tools and resources available to them.
Minimum Requirements:
Requires a HS diploma or equivalent and previous experience in an automated customer service environment; or any combination of education and experience which would provide an equivalent background.
Preferred Skills, Capabilities, and Experiences:
Experience with mail order pharmacy strongly preferred.
Experience in a high volume inbound call center strongly preferred.
Experience using Salesforce preferred.
For URAC accredited areas, the following professional competencies apply: Associates in this role are expected to have strong oral, written and interpersonal communication skills, problem-solving skills, facilitation skills, and analytical skills.
Please be advised that Elevance Health only accepts resumes from agencies that have a signed agreement with Elevance Health. Accordingly, Elevance Health is not obligated to pay referral fees to any agency that is not a party to an agreement with Elevance Health. Thus, any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.
Be part of an Extraordinary Team
Elevance Health is a health company dedicated to improving lives and communities – and making healthcare simpler. A Fortune 20 company with a longstanding history in the healthcare industry, we are looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve. You will thrive in a complex and collaborative environment where you take action and ownership to solve problems and lead change. Do you want to be part of a larger purpose and an evolving, high-performance culture that empowers you to make an impact?
We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.
Elevance Health operates in a Hybrid Workforce Strategy, providing various levels of flexibility while also ensuring that associates have opportunities to connect in-person. Unless in a designated virtual-eligible role and specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process. Candidates must reside within 50 miles or 1-hour commute each way of a relevant Elevance Health location.
The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19. If you are not vaccinated, your offer will be rescinded unless you provide – and Elevance Health approves – a valid religious or medical explanation as to why you are not able to get vaccinated that Elevance Health is able to reasonably accommodate. Elevance Health will also follow all relevant federal, state and local laws.
Elevance Health has been named as a Fortune Great Place To Work in 2022, has been ranked for five years running as one of the 2023 World’s Most Admired Companies by Fortune magazine, and is a growing Top 20 Fortune 500 Company. To learn more about our company and apply, please visit us at careers.ElevanceHealth.com. Elevance Health is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ability@icareerhelp.com for assistance.
Compensation: $245/week, plus free shared lodging, and paid holidays
Start Date: February 5, 2024. Flexible.
Duration : 6-8 months
Application Deadline: 10/15/2023
Website: https://archbold-station.org/internships/
https://archbold-station.org/programs/avian-ecology/
Description: The Avian Ecology Program at Archbold Biological Station is seeking four interns for approximately six months to assist with long-term demography research on the Federally Threatened Florida Scrub-Jay (Aphelocoma coerulescens) . Four positions start February 5th, with two running through July 2024 and the other two running through mid-September 2024. Starting and ending dates can be flexible. Interns will be supervised by Dr. Sahas Barve in a dynamic lab with two research assistants. Archbold and the Avian Ecology Program conduct conservation research projects throughout the state of Florida, including work conducted on operational cattle ranches and military bases. However, these intern positions will operate at the main station located in Venus, FL as part of the long-term research on the demography, ecology, behavior, and conservation of Florida Scrub-Jays.
Archbold Expeditions is committed to integrating diversity, equity, and inclusion principles into our organization. Archbold does not discriminate on the basis of race, gender identity, sex, sexual orientation, marital status, age, ability, ethnicity, political ideology, religion, national origin, and all other classifications protected by federal, state, or local law. Archbold Expeditions is an equal opportunity employer, and, as ecologists, we know the importance of diversity and encourage individuals belonging to groups under-represented in ecology to apply.
Interns contribute to several aspects of this research, but their primary duties include:
Searching for and monitoring nests
Conducting monthly censuses of color-banded birds
Daily data entry
Habituating birds for subsequent trapping
Collecting blood samples from juvenile and nestling birds via the brachial vein
Conducting oak acorn surveys
Surveying FLSJ populations at other sites
In addition, interns may assist in mapping jay territories and helping with prescribed fires
Interns will:
Work 20 hours per week assisting with field and lab projects, typically Monday – Friday with occasional weekend work during peak breeding season.
Gain experience in the trapping, handling, and bleeding of Florida Scrub-Jays.
Contribute to conservation education and popular science writing.
Have potential to volunteer with other programs at Archbold (Plant, Herpetology, Predator-Prey, Agroecology etc.)
Independent avian ecology research project: Outside of their 20hr/week, we encourage interns to design and implement an independent research project that fits within our program. They will train in every aspect of scientific research, from project choice, experimental design, and statistical analysis to oral and written presentations. Creating and completing an independent project will prepare interns for graduate school and/or higher-level report writing required by other agencies. Many previous interns have presented their work at international conferences, and some have even published their projects in peer-reviewed scientific journals.
General Qualifications:
This position is ideal for students with undergraduate degrees contemplating graduate school in the fields of Ecology, Evolution, Conservation Biology and Natural Resource Management.
A Bachelor’s degree
Field experience outside of coursework; however, we provide training for all interns.
Experience resighting color banded birds, finding and monitoring nests, and using a compass or GPS
Ability to navigate and work alone in the field
Attention to detail with respect to following sampling protocols and managing data
Tolerance for biting insects, early mornings, and high heat/humidity
Motivation and enthusiasm about living and working at a rural field-station
Respect for others, as interns will share lodging with other interns
Effective and responsive communication with supervisors, coworkers, and roommates
Please note that we are unable to provide international applicants with a work visa. US citizenship or a US work visa is required.
To apply, please fill out this Google form https://forms.gle/mKFQjKsDHtB8TXWV6
The form will ask you a few questions before prompting you to upload the following in a single pdf titled with your surname :
A cover letter outlining experience relevant to the job responsibilities listed and describing how this position aligns with your personal experiences and goals
A CV
The names and contact information of three references
For questions, please contact Tori Bakley (tbakley AT archbold-station.org). We will start reviewing applications after the deadline on October 15, 2023. Those without access to email may mail their applications to The Avian Ecology Program, Archbold Biological Station, 123 Main Dr. Venus, FL 33960; (PH: 863-465-2571).
Sep 21, 2023
Intern
Compensation: $245/week, plus free shared lodging, and paid holidays
Start Date: February 5, 2024. Flexible.
Duration : 6-8 months
Application Deadline: 10/15/2023
Website: https://archbold-station.org/internships/
https://archbold-station.org/programs/avian-ecology/
Description: The Avian Ecology Program at Archbold Biological Station is seeking four interns for approximately six months to assist with long-term demography research on the Federally Threatened Florida Scrub-Jay (Aphelocoma coerulescens) . Four positions start February 5th, with two running through July 2024 and the other two running through mid-September 2024. Starting and ending dates can be flexible. Interns will be supervised by Dr. Sahas Barve in a dynamic lab with two research assistants. Archbold and the Avian Ecology Program conduct conservation research projects throughout the state of Florida, including work conducted on operational cattle ranches and military bases. However, these intern positions will operate at the main station located in Venus, FL as part of the long-term research on the demography, ecology, behavior, and conservation of Florida Scrub-Jays.
Archbold Expeditions is committed to integrating diversity, equity, and inclusion principles into our organization. Archbold does not discriminate on the basis of race, gender identity, sex, sexual orientation, marital status, age, ability, ethnicity, political ideology, religion, national origin, and all other classifications protected by federal, state, or local law. Archbold Expeditions is an equal opportunity employer, and, as ecologists, we know the importance of diversity and encourage individuals belonging to groups under-represented in ecology to apply.
Interns contribute to several aspects of this research, but their primary duties include:
Searching for and monitoring nests
Conducting monthly censuses of color-banded birds
Daily data entry
Habituating birds for subsequent trapping
Collecting blood samples from juvenile and nestling birds via the brachial vein
Conducting oak acorn surveys
Surveying FLSJ populations at other sites
In addition, interns may assist in mapping jay territories and helping with prescribed fires
Interns will:
Work 20 hours per week assisting with field and lab projects, typically Monday – Friday with occasional weekend work during peak breeding season.
Gain experience in the trapping, handling, and bleeding of Florida Scrub-Jays.
Contribute to conservation education and popular science writing.
Have potential to volunteer with other programs at Archbold (Plant, Herpetology, Predator-Prey, Agroecology etc.)
Independent avian ecology research project: Outside of their 20hr/week, we encourage interns to design and implement an independent research project that fits within our program. They will train in every aspect of scientific research, from project choice, experimental design, and statistical analysis to oral and written presentations. Creating and completing an independent project will prepare interns for graduate school and/or higher-level report writing required by other agencies. Many previous interns have presented their work at international conferences, and some have even published their projects in peer-reviewed scientific journals.
General Qualifications:
This position is ideal for students with undergraduate degrees contemplating graduate school in the fields of Ecology, Evolution, Conservation Biology and Natural Resource Management.
A Bachelor’s degree
Field experience outside of coursework; however, we provide training for all interns.
Experience resighting color banded birds, finding and monitoring nests, and using a compass or GPS
Ability to navigate and work alone in the field
Attention to detail with respect to following sampling protocols and managing data
Tolerance for biting insects, early mornings, and high heat/humidity
Motivation and enthusiasm about living and working at a rural field-station
Respect for others, as interns will share lodging with other interns
Effective and responsive communication with supervisors, coworkers, and roommates
Please note that we are unable to provide international applicants with a work visa. US citizenship or a US work visa is required.
To apply, please fill out this Google form https://forms.gle/mKFQjKsDHtB8TXWV6
The form will ask you a few questions before prompting you to upload the following in a single pdf titled with your surname :
A cover letter outlining experience relevant to the job responsibilities listed and describing how this position aligns with your personal experiences and goals
A CV
The names and contact information of three references
For questions, please contact Tori Bakley (tbakley AT archbold-station.org). We will start reviewing applications after the deadline on October 15, 2023. Those without access to email may mail their applications to The Avian Ecology Program, Archbold Biological Station, 123 Main Dr. Venus, FL 33960; (PH: 863-465-2571).
Full-Time Exempt Position
About Girls on the Run San Diego
Girls on the Run ® creates and offers after-school empowerment programs designed for third to eighth grade girls. The national nonprofit helps participants recognize their inner strength, increase their level of physical activity, imagine their possibilities, and confidently stand up for themselves and others. How? Through the innovative integration of fun physical activities, life-skills lessons, and impactful community projects. The research-based curriculum led by trained volunteer coaches explores core topics relevant to 8- to 13-year-old girls, including understanding emotions, fostering friendships, expressing empathy, and standing up for ourselves. Our trained coaches and research-based curriculum create a sense of belonging for all participants and meet the vital needs of girls today. The program includes a Community Impact Project and culminates with a celebratory 5K. Since its inception in 1996, Girls on the Run has served more than 2.25 million participants in all 50 states and Canada. Girls on the Run San Diego was founded in 2006, serving over 11,000 participants to date.
At Girls on the Run, our core values guide our way. Our vision is a world where every girl can know and activate her limitless potential. We value the individuality and dignity of all people and are dedicated to being an inclusive, diverse, equitable, and accessible organization.
Girls on the Run helps girls recognize their potential and rise above gender expectations that may limit their health, confidence, and joy. We respect and value the individuality and dignity of all people and welcome children who identify as girls, nonbinary, and gender-nonconforming to participate in our program.
Position Summary
The Program Operations Manager must possess a passion for and commitment to improving the lives and opportunities of girls in third through eighth grades. The Program Operations Manager is a highly skilled nonprofit professional who is responsible for ensuring successful quality GOTR programming throughout San Diego County, through the lenses of equity, diversity, accessibility, and inclusivity. The Program Operations Manager represents GOTRSD to the public through engagement with our 50+ sites and 1300+ girls per year. They plan, implement, and achieve the strategic program goals; including but not limited to participant registration, volunteer satisfaction, and program impact. They manage program-related registration, operations, communication, and curriculum. The Program Operations Manager reports to the Executive Director and works closely with the Volunteer and Community Manager. The Program Operations Manager supervises the Program Coordinator.
Key responsibilities include:
Program Management
Plan, implement, and achieve Girls on the Run’s strategic program goals with respect to the number of girls served, program impact, and demographic requirements as identified by the organization
Create and manage program registration
Manage financial aid/payment plan process for qualifying girls, and selection process for funded teams
Document and ensure program implementation in accordance with best practices and policies
Manage, maintain, and analyze data relating to rosters, girls, budget, and revenue
Collaborate with other GOTRSD staff members on overall program logistics
Conduct program evaluation, analyze data, and implement changes based on feedback
Work with program staff to develop and implement seasonal timeline and tactics
Oversee program volunteer committee
Track and report program-related expenses
Volunteer & Site Support
Work with Volunteer and Community Manager on coach recruitment
Strategically place volunteer coaches to ensure that all sites are staffed with qualified volunteer coaches
Manage and report on mission advancement markers and metrics
Collaborate with Volunteer and Community Manager to conduct National Coach Training in San Diego and develop post training surveys
Liaise with new and existing sites to ensure program success throughout the season
Enforce GOTRSD policies and procedures at all sites
Communications and Outreach
Manage content, create, and disseminate the organization’s monthly e-newsletter
Serve as the main contact for GOTRSD website and e-newsletter
Create engaging posts using graphics and videos for various social networks, including Facebook, Instagram, Pinterest, and LinkedIn, as needed
Represent Girls on the Run San Diego at outreach events and other awareness events
Oversee communications committee
Operations and Administration
Work with Executive Director to manage vendor relationships including office space, storage leasing, staff phones, insurance, and other items related to organizational operation
Other Duties
Work with staff and board to set the program budget, develop the strategic plan, and carry out other duties required for nonprofit governance
Manage all sites files and other program-related paperwork
Other duties as may be required and assigned
Work Environment
The ability to work from home is required - all employees must have access to reliable, high speed internet and the ability to participate in video conferences from a remote location
Discipline to accomplish the goals of the position as well as organizational goals on a daily basis, while working remotely and independently
Able to work collaboratively with other employees, the board of directors, volunteers, and community partners
Willing and able to travel to sites and meetings throughout San Diego County with own reliable method of transportation.
Required Qualifications
Native or fluent in both Spanish and English
Passion for Girls on the Run mission and the ability to comprehend and effectively communicate issues surrounding empowerment, self-esteem, body image, and whole-person health
Readiness to embrace our commitment to diversity, equity, inclusion, and accessibility
2+ years of programmatic development and volunteer management experience
Demonstrated ability to lead people, including teams of volunteers (or similar groups)
Enjoy engaging the community about the GOTR curriculum highlighting empowerment, self-esteem, body image and whole-person health
Excellent Google Workspace and Microsoft Suite knowledge
Outstanding communication skills in multiple environments and with a range of audiences both internal and external
Highly detailed oriented and organized
Flexible and adaptable to change
Available some nights and weekends as necessary to perform the duties of the job
Ability to travel once or twice a year nationally and within San Diego County multiple times a week
Proficiency with social media platforms and supporting technology
Physically able to lift 40 pounds
Must pass background check required by Girls on the Run International
Preferred Qualifications
Connections to the local community
Experience or relationships with San Diego County school systems
Database management and data entry experience
CRM management experience
Volunteer management experience
Compensation/Benefits
Salary range is $62,000-$72,000 depending on experience
Organization laptop and cell phone issued
Health Benefits (medical and dental partially paid by GOTRSD)
Life and AD&D insurance
Partial reimbursement for home internet expenses
Mileage reimbursement
Flexible work schedule with paid time off
Professional development opportunities that reinforce life-long learning
To apply, please send a resume and cover letter to hiring@gotrsd.org . Applications received by September 8, 2023 will receive priority consideration.
Girls on the Run San Diego works to promote a work environment committed to inclusion, diversity, equity, and access; to provide professional development opportunities; and to foster a culture that values our staff, our partners, and the broader community in which we work.
Girls on the Run is an equal-opportunity employer.
Sep 02, 2023
Full time
Full-Time Exempt Position
About Girls on the Run San Diego
Girls on the Run ® creates and offers after-school empowerment programs designed for third to eighth grade girls. The national nonprofit helps participants recognize their inner strength, increase their level of physical activity, imagine their possibilities, and confidently stand up for themselves and others. How? Through the innovative integration of fun physical activities, life-skills lessons, and impactful community projects. The research-based curriculum led by trained volunteer coaches explores core topics relevant to 8- to 13-year-old girls, including understanding emotions, fostering friendships, expressing empathy, and standing up for ourselves. Our trained coaches and research-based curriculum create a sense of belonging for all participants and meet the vital needs of girls today. The program includes a Community Impact Project and culminates with a celebratory 5K. Since its inception in 1996, Girls on the Run has served more than 2.25 million participants in all 50 states and Canada. Girls on the Run San Diego was founded in 2006, serving over 11,000 participants to date.
At Girls on the Run, our core values guide our way. Our vision is a world where every girl can know and activate her limitless potential. We value the individuality and dignity of all people and are dedicated to being an inclusive, diverse, equitable, and accessible organization.
Girls on the Run helps girls recognize their potential and rise above gender expectations that may limit their health, confidence, and joy. We respect and value the individuality and dignity of all people and welcome children who identify as girls, nonbinary, and gender-nonconforming to participate in our program.
Position Summary
The Program Operations Manager must possess a passion for and commitment to improving the lives and opportunities of girls in third through eighth grades. The Program Operations Manager is a highly skilled nonprofit professional who is responsible for ensuring successful quality GOTR programming throughout San Diego County, through the lenses of equity, diversity, accessibility, and inclusivity. The Program Operations Manager represents GOTRSD to the public through engagement with our 50+ sites and 1300+ girls per year. They plan, implement, and achieve the strategic program goals; including but not limited to participant registration, volunteer satisfaction, and program impact. They manage program-related registration, operations, communication, and curriculum. The Program Operations Manager reports to the Executive Director and works closely with the Volunteer and Community Manager. The Program Operations Manager supervises the Program Coordinator.
Key responsibilities include:
Program Management
Plan, implement, and achieve Girls on the Run’s strategic program goals with respect to the number of girls served, program impact, and demographic requirements as identified by the organization
Create and manage program registration
Manage financial aid/payment plan process for qualifying girls, and selection process for funded teams
Document and ensure program implementation in accordance with best practices and policies
Manage, maintain, and analyze data relating to rosters, girls, budget, and revenue
Collaborate with other GOTRSD staff members on overall program logistics
Conduct program evaluation, analyze data, and implement changes based on feedback
Work with program staff to develop and implement seasonal timeline and tactics
Oversee program volunteer committee
Track and report program-related expenses
Volunteer & Site Support
Work with Volunteer and Community Manager on coach recruitment
Strategically place volunteer coaches to ensure that all sites are staffed with qualified volunteer coaches
Manage and report on mission advancement markers and metrics
Collaborate with Volunteer and Community Manager to conduct National Coach Training in San Diego and develop post training surveys
Liaise with new and existing sites to ensure program success throughout the season
Enforce GOTRSD policies and procedures at all sites
Communications and Outreach
Manage content, create, and disseminate the organization’s monthly e-newsletter
Serve as the main contact for GOTRSD website and e-newsletter
Create engaging posts using graphics and videos for various social networks, including Facebook, Instagram, Pinterest, and LinkedIn, as needed
Represent Girls on the Run San Diego at outreach events and other awareness events
Oversee communications committee
Operations and Administration
Work with Executive Director to manage vendor relationships including office space, storage leasing, staff phones, insurance, and other items related to organizational operation
Other Duties
Work with staff and board to set the program budget, develop the strategic plan, and carry out other duties required for nonprofit governance
Manage all sites files and other program-related paperwork
Other duties as may be required and assigned
Work Environment
The ability to work from home is required - all employees must have access to reliable, high speed internet and the ability to participate in video conferences from a remote location
Discipline to accomplish the goals of the position as well as organizational goals on a daily basis, while working remotely and independently
Able to work collaboratively with other employees, the board of directors, volunteers, and community partners
Willing and able to travel to sites and meetings throughout San Diego County with own reliable method of transportation.
Required Qualifications
Native or fluent in both Spanish and English
Passion for Girls on the Run mission and the ability to comprehend and effectively communicate issues surrounding empowerment, self-esteem, body image, and whole-person health
Readiness to embrace our commitment to diversity, equity, inclusion, and accessibility
2+ years of programmatic development and volunteer management experience
Demonstrated ability to lead people, including teams of volunteers (or similar groups)
Enjoy engaging the community about the GOTR curriculum highlighting empowerment, self-esteem, body image and whole-person health
Excellent Google Workspace and Microsoft Suite knowledge
Outstanding communication skills in multiple environments and with a range of audiences both internal and external
Highly detailed oriented and organized
Flexible and adaptable to change
Available some nights and weekends as necessary to perform the duties of the job
Ability to travel once or twice a year nationally and within San Diego County multiple times a week
Proficiency with social media platforms and supporting technology
Physically able to lift 40 pounds
Must pass background check required by Girls on the Run International
Preferred Qualifications
Connections to the local community
Experience or relationships with San Diego County school systems
Database management and data entry experience
CRM management experience
Volunteer management experience
Compensation/Benefits
Salary range is $62,000-$72,000 depending on experience
Organization laptop and cell phone issued
Health Benefits (medical and dental partially paid by GOTRSD)
Life and AD&D insurance
Partial reimbursement for home internet expenses
Mileage reimbursement
Flexible work schedule with paid time off
Professional development opportunities that reinforce life-long learning
To apply, please send a resume and cover letter to hiring@gotrsd.org . Applications received by September 8, 2023 will receive priority consideration.
Girls on the Run San Diego works to promote a work environment committed to inclusion, diversity, equity, and access; to provide professional development opportunities; and to foster a culture that values our staff, our partners, and the broader community in which we work.
Girls on the Run is an equal-opportunity employer.
Legal Manager The Position:
The Legal Manager will join the legal action team and ensure projects run smoothly and in alignment with Justice in Motion’s theory of social change and program work goals, with the guidance and under the supervision of the Legal Director. While the initial focus of the position will be implementing legal action program objectives that support access to justice for migrant workers whose rights are violated while working in the U.S., specifically temporary foreign workers under the H-2 visa programs, over time the areas of concentration will shift as needed.
The ideal candidate is a lawyer with at least 3-5 years of experience representing migrant clients in federal employment or civil rights litigation and who is also an effective and proven project manager. Because the Legal Manager will regularly interact with lawyers in the U.S. and with members of the Justice in Motion Defender Network in Mexico and Central America, the candidate we seek must have professional-level Spanish fluency (written and spoken), which will be assessed as the first step of our hiring process.
Note: Justice in Motion does not represent clients directly. This position does not include client representation or direct legal services.
A successful candidate for this position will meet these requirements:
1. An experienced litigator ready to move away from representing clients : This person has a JD or LLM from an accredited law school in the U.S., and at least 3-5 years of experience practicing law in the U.S., including in federal civil litigation on behalf of migrant clients. Relevant experience also includes project management, client representation focusing on employment and civil rights claims, or immigration law practice, including petitions or representation for humanitarian relief. This is someone who has appreciated their time practicing law but is eager to “zoom out” to work on broader issues related to access to justice and migration policy at a project-level.
2. Spanish and English fluency in a professional setting: This person is either a native Spanish speaker, or has significant experience using Spanish professionally, and can communicate across all dimensions (reading, writing, listening, speaking) and who can easily switch back and forth between English and Spanish, picking up nuances accurately, with comprehension consistently nearing 100%.
3. Tech-savvy: This is someone who easily picks up and adapts to new technologies and systems, can quickly figure out their way around a database, and knows how to use video and chat apps to find the best way to connect. Must be great with Excel and Word, GSuite, Adobe Acrobat, and basic document management. Salesforce or a comparable case management database experience is a plus.
4. An organizational whiz. This person loves the administrative side of program implementation- preparing for and handling lots of details and multiple initiatives running in parallel, methodically using task management systems to keep track of projects, and to help their colleagues to know what the priorities are so that deadlines are met.
5. Natural collaborator: This person demonstrates emotional intelligence, self-awareness, and patience, and can work with stakeholders from a variety of cultural backgrounds, with different paradigms and visions for how social change happens.
6. Proactive communicator: This person excels at confirming what’s being requested, checking for understanding, communicating progress regularly, and raising potential issues before they become major problems. They welcome feedback and are oriented toward the larger success of the work, employing patience and finesse to meet people where they are.
7. Patience and adaptability: This is someone who knows people operate in different ways, and takes the time needed to work with each individual, and follows up appropriately. They can adapt to and thrive amidst changing circumstances and have a demonstrated ability to learn new concepts. This person appreciates creative planning and adjusting to meet new needs.
8. Cross-cultural awareness and ability to travel internationally: This is someone who has lived or worked with people from many cultures and within diverse communities and thrives in those environments. They enjoy being able to connect with a wide variety of people, and easily demonstrate curiosity and empathy. As this job will require periodic in-person collaboration building to advance portable justice, the candidate must be willing and able to travel internationally.
Responsibilities: The primary responsibility includes project management supporting Justice in Motion’s collaborative work to ensure portable justice for migrants. Projects address cross-border challenges in the migrant rights and immigration landscape and elevate international collaboration within civil society to advance access to justice for migrants, harnessing the added value of Justice in Motion’s collaborative model and Defender Network in specific cases. This is an important position on a small team and duties may shift over time depending on strategic vision, opportunity, and the legal action team’s composition and capacity.
Specific job responsibilities include: 1. Project Management: Engage in special project implementation and evaluation as needed resulting from successful funding requests. This may include workflow development, program administration, data entry and outcome reporting, narrative writing, case collaboration management, advice and referral services for lawyers based in the U.S. and members of the JiM Defender Network, meeting facilitation, and evaluation.
2. Relationship Management: Initiate and sustain collegial working relationships with members of the Justice in Motion Defender Network in Mexico and Central America and with the Advocates in US and Canada who represent migrants needing JiM Defenders’ assistance.
3. Legal Research and Knowledge Base: Maintain knowledge of civil litigation and procedures specific to representing clients from Mexico and Central America, solutions to cross-border legal issues, temporary foreign work visas, employment and civil rights laws related to migrants in the U.S., immigration law and procedure, US migration and labor policy towards migrants from Mexico and Central America, particularly as it relates to employment and civil rights violations faced by migrants and humanitarian migration benefits for migrants seeking protection. Share knowledge with the team as needed.
4. Legal Training and Writing: Develop and deliver training (virtual and in-person) in Spanish and English to constituencies as needed and draft legal practice and advisory publications in both Spanish and English regarding migrants’ employment and civil rights, immigration, and access to justice.
5. General Support for the Organization: On an as needed basis, participate in JiM’s Policy program initiatives throughout the region related to migrant rights and protection, JiM’s Defender Network program capacity building related to cross-border collaboration serving migrants who need access to justice, and with Communications, Development, and Justice in Motion administration activities.
Details: The Legal Manager is a full-time, exempt position that reports to the Legal Director and begins as soon as possible. This is a union position and will be covered by Justice in Motion’s collective bargaining agreement. Union employees are represented by the Association of Legal Aid Attorneys, UAW Local 2325.
Location and Travel: This is a remote position and can be based anywhere in the U.S., with set work hours aligned with the Eastern Time Zone. This position will require occasional travel to Central America, Mexico and within the U.S.
Salary and Benefits : Salary is based on the scale in the collective bargaining agreement, with a range of $69,200 (step 5) to $81,000 (step 12), depending on experience. Justice in Motion provides a comprehensive benefits package including health care, a retirement plan, and a generous amount of leave.
Aug 30, 2023
Full time
Legal Manager The Position:
The Legal Manager will join the legal action team and ensure projects run smoothly and in alignment with Justice in Motion’s theory of social change and program work goals, with the guidance and under the supervision of the Legal Director. While the initial focus of the position will be implementing legal action program objectives that support access to justice for migrant workers whose rights are violated while working in the U.S., specifically temporary foreign workers under the H-2 visa programs, over time the areas of concentration will shift as needed.
The ideal candidate is a lawyer with at least 3-5 years of experience representing migrant clients in federal employment or civil rights litigation and who is also an effective and proven project manager. Because the Legal Manager will regularly interact with lawyers in the U.S. and with members of the Justice in Motion Defender Network in Mexico and Central America, the candidate we seek must have professional-level Spanish fluency (written and spoken), which will be assessed as the first step of our hiring process.
Note: Justice in Motion does not represent clients directly. This position does not include client representation or direct legal services.
A successful candidate for this position will meet these requirements:
1. An experienced litigator ready to move away from representing clients : This person has a JD or LLM from an accredited law school in the U.S., and at least 3-5 years of experience practicing law in the U.S., including in federal civil litigation on behalf of migrant clients. Relevant experience also includes project management, client representation focusing on employment and civil rights claims, or immigration law practice, including petitions or representation for humanitarian relief. This is someone who has appreciated their time practicing law but is eager to “zoom out” to work on broader issues related to access to justice and migration policy at a project-level.
2. Spanish and English fluency in a professional setting: This person is either a native Spanish speaker, or has significant experience using Spanish professionally, and can communicate across all dimensions (reading, writing, listening, speaking) and who can easily switch back and forth between English and Spanish, picking up nuances accurately, with comprehension consistently nearing 100%.
3. Tech-savvy: This is someone who easily picks up and adapts to new technologies and systems, can quickly figure out their way around a database, and knows how to use video and chat apps to find the best way to connect. Must be great with Excel and Word, GSuite, Adobe Acrobat, and basic document management. Salesforce or a comparable case management database experience is a plus.
4. An organizational whiz. This person loves the administrative side of program implementation- preparing for and handling lots of details and multiple initiatives running in parallel, methodically using task management systems to keep track of projects, and to help their colleagues to know what the priorities are so that deadlines are met.
5. Natural collaborator: This person demonstrates emotional intelligence, self-awareness, and patience, and can work with stakeholders from a variety of cultural backgrounds, with different paradigms and visions for how social change happens.
6. Proactive communicator: This person excels at confirming what’s being requested, checking for understanding, communicating progress regularly, and raising potential issues before they become major problems. They welcome feedback and are oriented toward the larger success of the work, employing patience and finesse to meet people where they are.
7. Patience and adaptability: This is someone who knows people operate in different ways, and takes the time needed to work with each individual, and follows up appropriately. They can adapt to and thrive amidst changing circumstances and have a demonstrated ability to learn new concepts. This person appreciates creative planning and adjusting to meet new needs.
8. Cross-cultural awareness and ability to travel internationally: This is someone who has lived or worked with people from many cultures and within diverse communities and thrives in those environments. They enjoy being able to connect with a wide variety of people, and easily demonstrate curiosity and empathy. As this job will require periodic in-person collaboration building to advance portable justice, the candidate must be willing and able to travel internationally.
Responsibilities: The primary responsibility includes project management supporting Justice in Motion’s collaborative work to ensure portable justice for migrants. Projects address cross-border challenges in the migrant rights and immigration landscape and elevate international collaboration within civil society to advance access to justice for migrants, harnessing the added value of Justice in Motion’s collaborative model and Defender Network in specific cases. This is an important position on a small team and duties may shift over time depending on strategic vision, opportunity, and the legal action team’s composition and capacity.
Specific job responsibilities include: 1. Project Management: Engage in special project implementation and evaluation as needed resulting from successful funding requests. This may include workflow development, program administration, data entry and outcome reporting, narrative writing, case collaboration management, advice and referral services for lawyers based in the U.S. and members of the JiM Defender Network, meeting facilitation, and evaluation.
2. Relationship Management: Initiate and sustain collegial working relationships with members of the Justice in Motion Defender Network in Mexico and Central America and with the Advocates in US and Canada who represent migrants needing JiM Defenders’ assistance.
3. Legal Research and Knowledge Base: Maintain knowledge of civil litigation and procedures specific to representing clients from Mexico and Central America, solutions to cross-border legal issues, temporary foreign work visas, employment and civil rights laws related to migrants in the U.S., immigration law and procedure, US migration and labor policy towards migrants from Mexico and Central America, particularly as it relates to employment and civil rights violations faced by migrants and humanitarian migration benefits for migrants seeking protection. Share knowledge with the team as needed.
4. Legal Training and Writing: Develop and deliver training (virtual and in-person) in Spanish and English to constituencies as needed and draft legal practice and advisory publications in both Spanish and English regarding migrants’ employment and civil rights, immigration, and access to justice.
5. General Support for the Organization: On an as needed basis, participate in JiM’s Policy program initiatives throughout the region related to migrant rights and protection, JiM’s Defender Network program capacity building related to cross-border collaboration serving migrants who need access to justice, and with Communications, Development, and Justice in Motion administration activities.
Details: The Legal Manager is a full-time, exempt position that reports to the Legal Director and begins as soon as possible. This is a union position and will be covered by Justice in Motion’s collective bargaining agreement. Union employees are represented by the Association of Legal Aid Attorneys, UAW Local 2325.
Location and Travel: This is a remote position and can be based anywhere in the U.S., with set work hours aligned with the Eastern Time Zone. This position will require occasional travel to Central America, Mexico and within the U.S.
Salary and Benefits : Salary is based on the scale in the collective bargaining agreement, with a range of $69,200 (step 5) to $81,000 (step 12), depending on experience. Justice in Motion provides a comprehensive benefits package including health care, a retirement plan, and a generous amount of leave.