The Sales and Event Coordinator is responsible for scheduling and leading events that take place at the Lewisville Grand Theater. These events may come in the form of rental events, city sponsored programming, or special events. Other duties may include fiscal management of assigned budgets; assisting with marketing efforts for rental clients; and marketing and networking efforts on behalf of the Arts Center to solicit new business. Some evenings and weekend shifts will be required to oversee events in the facility or during City of Lewisville Special Events.
Compensation: The annual salary range for this position is $55,011.09-$61,345.70, which represents the hiring range for new employees based on factors such as education, experience, certifications, and licenses. The full salary range extends up to $78,349.13, providing opportunities for salary growth as employees gain experience, develop skills, and demonstrate strong performance over time.
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.
AREA SPECIFIC ESSENTIAL FUNCTIONS
Rentals and Users
Education: Bachelor’s Degree in Business Administration, Hospitality, Arts Administration, or a related field.
Experience: Two (2) years of event planning experience required. Two (2) years of experience in a multi-use public facility setting preferred. Five (5) years of event planning experience, preferred.
Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.
Licenses and Certifications: None.
Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Knowledge of: Social media content generation and account management; ticketing and box office software; event planning, program coordination, talent booking or similar experience; customer service and communications; facility operations and event planning and management; cash handling; and event booking software and common business software such as Word, Excel, and PowerPoint.
Skills in: Prioritizing, organizing workload, handling multiple responsibilities and meeting deadlines; understanding complex rules and policies; learning and becoming proficient in use of new software systems and technology; communication effectively with diverse, and sometimes difficult individuals and calmly and efficiently handling situations ranging from routine to emergency; using a personal computer including Microsoft Office, Open Office or similar word processing programs, e-mail, and the internet; contributing as a member of a team; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.
Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed.
This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Mostly regular M-F ,9a-6p, but some nights and weekends required.
About Us:
The City of Lewisville offers high-quality municipal services to its residents and business community. City workers are divided into several departments, each with a different area of focus but all working together toward the common goal of providing exemplary service every day. Lewisville was incorporated as a city in 1925 and has since grown to employ around 1,050 employees. The Mission of the City of Lewisville is to enhance the quality of life for our community and provide effective municipal service.
The Lewisville Way:
Our team is made up of passionate and talented individuals who work collaboratively to achieve goals. We are committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and empowered to reach their full potential. Our employees share a common belief in the “Lewisville Way” – a set of values that includes Valuing People, Service Every Day, and Building Our Future.
Lewisville, Texas:
Lewisville, Texas, is a dynamic suburban community of approximately 132,620 residents in the thriving North Texas region. Lewisville’s proximity to Lewisville Lake has transformed it into a vibrant recreational destination in the Dallas-Fort Worth metroplex. Lewisville is a wonderful place to reside, work, and enjoy leisure time thank to its commendable schools, safe neighborhoods, and family-oriented recreational options.